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HomeMy WebLinkAbout12/14/2004 - Regular Minutes - Parks Board Parks and Recreation Advisory Board Regular Meeting Tuesday, December 14, 2004, 7:00 p.m. The EXIT Teen Center 1520 Rock Prairie Road College Station, Texas Staff Present: Eric Ploeger, Assistant Director " Parks and Recreation; Peter Vanecek, Senior Park Planner; Pamela Springfield, Staff Assistant. Board Members Present: Don Allison; Gary Erwin; Glenn Schroeder; Larry Farnsworth; Jeannie McCandless; Gary Thomas; Jodi Warner, Chair; Kathleen Ireland; Carol Blaschke. Board Members Absent: All members were present. Guests & Visitors: David Meier, Doug McHan, and John Bowling N Brazos Valley Radio Control Club; Beau Davis; Ronald Whitely, TAMU RPTS 402. 1. Call to order. Jodi Warner called the meeting to order at 7:00 p.m. 2. Pardon and possible action concerning requests for absences of members. No requests for absence had been submitted. 3. Hear Visitors. Hearing none, this item was closed. 4. Discussion, consideration, and possible approval of minutes from the Regular meeting of November 9, 2004. Don Allison moved to accept the minutes of the November 9, 2004 meeting as presented. The motion was seconded by Glenn Schroeder, and hearing no opposition or discussion, the vote was called. The minutes were accepted as presented. 5. Discussion, consideration, and possible action regarding requests for park land dedications. ■ Autumn Chase Villas N Park Zone 3: This was for a proposed 64-unit apartment complex in Park Zone 3. The nearest neighborhood park would be Wolf Pen Creek. The park land dedication would be approximately one-half of an acre, therefore staff was recommending acceptance of the cash dedication of $28,928 in lieu of land. Glenn S. asked about pedestrian access to Dartmouth from Manuel, since it would be a good mile and a half or more to get to the park on foot. Eric (Ric) Ploeger stated that the Thoroughfare Plan could be checked and staff could ask to see what was going on at that corner. The answer would be brought back to the next meeting. Glenn S. moved to accept the cash dedication of $28,928 and Larry Farnsworth seconded. The vote was called, and the motion carried unanimously. 6. Report, discussion, and possible action regarding the Brazos Valley Radio Control Club regarding the potential for a model airplane park. Gary Thomas introduced the members of the Brazos Valley Radio Control Club that were present. David Meier was the current President, Doug McHan, the past President, and John Bowling was the incoming President for 2005. Handouts had been provided and a brief video was shown that explained the different variations of the hobby and the types of facilities needed for each. Parks and Recreation Advisory Board Page 1 of 3 Regular Meeting of December 14, 2004 The video explained three types of hobbies: • Contour line flying: Several paved or grass surfaces of 180' in diameter would be needed, along with a control area and parking for spectators. • Free flight: 600f acres would be needed for this type of flight. The parking area did not need to be paved. • Radio control flight: Runways, pit areas with interconnectivity, taxi runways to a main runway, a spectator viewing area, and parking were all needed with this type of flight. After the video ended, discussion followed. The club was interested in the possibility of working with the city towards having a radio controlled flight park at the landfill site once it becomes available. One club in San Antonio had been developed on an old landfill site. • The club would like an unoccupied area of approximately 60-70 acres, with no trees. Approximately 3 1/2acres were needed to be used for runways and a pit area. • When model airplanes are in the air it is a dangerous place to be. The club suggested that it would be willing to share an area where they could have access on specific days when the general public wouldn't be allowed in, with the general public allowed access on alternate days. • Noise reduction is a primary requirement of most radio control clubs. • All flyers and sites are covered under The Academy of Model Aeronautics' (AMA) insurance. The AMA is the sanctioning body for model aviation. • The club sponsors several AMA-sanctioned events a year that bring in people from all over the United States. Two locations were suggested by staff for interim use - one was a location of approximately 75-80 acres on the north side of Veterans Park and Athletic Complex that would not be developed for another year. The other was approximately 65 acres next to the landfill that was also undeveloped. Jodi stated that the idea sounded like it would be something worth looking into and thanked the club members for attending. This was an informational item only and no action was required. 7. Report, discussUon, and possible action regarding the Program and Facility Needs Assessment Process. Ric stated that informational items had been included in the members' packets regarding this effort. The schedule that had been included was tentative. He explained that one of the reasons for the assessment was to help flush out interests that were not currently being served, as well as helping to gauge the changing needs of some of the groups that were already being served. The assessment would also assist with the updating of the Recreation, Park, and Open Space Master Plan. Focus group meetings would be held as part of the assessment process and a list had been included in the member's packets of the groups that there would be interaction with. Ric stated that Peter Lamont and David Gerling would be working closely on the assessment to ensure that it was done in a timely manner. The Board would be kept updated and would be involved in the process throughout 2005. This was an informational item only and no action was required. 8. Report, discussion. and possible action concerning the Capital Improvement Program (CIP). Brief updates were given on the status of some of the projects in progress: • The project for soccer lights for Central and Veterans parks had been bid out and would go to Council for approval on January 13, 2005. • The Veterans Park, Phase II design was underway. Parks and Recreation Advisor,'Board Page 2 of 3 Regular Meeting of December 14, 2004 • The Lincoln Center expansion project should be complete within the next thirty days; the covered basketball court was already being reserved for functions; and, a ribbon cutting ceremony for the expansion may be held in February or March. • The W.A. Tarrow Spray Park design will be the next phase worked on. • The development for John Crompton Park should go out to bid soon. • Several landscape design projects for street medians would be done by the Parks Planners in 2005 including a project in Woodcreek and one on Greens Prairie Road. This was an informational item only and no action was required. 9. Review, discussion, and possible action concerning Board and Department Goals and Objectives, and City Council Strategic Plan. The Board and Departmental Goals had been included in the packets. Jodi asked how the acceptance of credit cards was going. Ric stated that there had been some issues involving the software, but it was moving forward. Hearing no further questions or discussion, this item was closed. This was an informational item only and no action was required. 10. Discussion of calendar, future meeting dates, and possible agenda items. • The next regular meeting would be held on January 11, 2005. • Staff would come back with an answer regarding pedestrian access as discussed in agenda item #5 above. 11. Adjourn. A motion was made to adjourn by Gary T. and seconded by Gary E. The vote was called and hearing no opposition, the meeting adjourned at 7:57 p.m. Parks and Recreation Advisory Board Page 3 of 3 Regular Meeting of December 14, 2004 ABOUT THE BRAZOS VALLEY RADIO CONTROL CLUB BVRC is a club with over 70 members ranging in age from pre-teens to "over 65" who share a common interest in the hobby of Radio Controlled Aviation. Many people visit hobby shops around the world and marvel over the "toy airplanes" hanging from ceilings,but Radio Controlled Aviation is much more. Enjoyed the world over by astronauts and clergymen, accountants and craftsmen, physicians and engineers, few hobbies expose an individual to the level of excitement, education, diversity, and camaraderie found in R/C aviation. R/C aircraft are a lot of things: physics experiments, science projects, data- collection tools, proofs-of-concept, and so forth. Model aircraft may be simple and inexpensive for beginners or carry complex electronic systems for guidance and reach speeds in excess of 100mph for those more advanced in the hobby. These complex machines often represent substantial amounts of time, education, discipline, and determination on behalf of both builder and pilot. R/C aircraft are the product of a passion to challenge artistic and mechanical skills. R/C aircraft are not toys. They are a highly disciplined art form, and above all else, they are FUN!! As a club chartered by the Academy of Model Aeronautics, The Brazos Valley Radio Control model aircraft club seeks to promote R/C Aviation at every level. Experienced instructors are available at no charge to club members who are just getting started and/or need a bit of assistance. Whether you are a beginner or an expert; younger or older; competitor or sport flyer, you will be welcome! Visit our web site at www.flybvrc.com for directions to our flying field, and come on out and join us for a day of great flying and wonderful Brazos Valley hospitality. Park Land Dedication Ordinance Project Review Checklist Date Received: 1/6/2005 Park Zone: 3 Current Zone Balance: $52,869 Project Location: Cornell Drive (between Manuel and Brentwood) Name of Development: Autumn Chase Villas Applicant: Dan Bensimon Address: 5810 Tom W000tan Drive City/State/Zip: Austin, Texas 78731 Phone Number/Fax: 512-338-1225 Fax Number: 512-795-8431 E-mail: dbensimon@swbell.net Engineer/Planner: Mitchell and Morgan Engineering Address: 511 University Drive, Suite 204 City/StateZip: College Station,Texas 77840 Phone Number/Fax: 260-6963 Fax Number: 260-3564 E-Mail: REQUIRED COMPLIANCE Section 10-B-1: Land Dedication Single Family Dwelling Units: Multi-Family Dwelling Units: 64 Total Land Requirement: .51 Acres Proposed Dedication: Section 10-B-2: Fee in Lieu of Land Has the Planning and Zoning Commission's approval been obtained? No Land Fee: Single Family Fee ($198/dwelling unit): Multi-Family Fee ($160/dwelling unit): $160 x 64 = $10,240 Total Acquisition Fee: Section 10-6=3: Park Development Fee Single Family Fee ($358/dwelling unit): Multi-family Fee ($292/dwelling unit): $292 x 64 = $18,688 Total Fee Amounts: Total Single Family Fee ($556/dwelling Unit): Multi-Family Fee ($452/dwelling Unit): $452 x 64 = $28,928 Section 10-B-4: Park Development in Lieu of Fee Required development cost: Staff review date and comment: November 23, 2004 Parks Board review and decision: Section 10-B-5: Minimum Park Size Is the proposed park less than five (5) acres? N/A If yes, staff recommends: Section 10-B-7: Prior Park Acquisition Is there an existing park that can serve the proposed development? Wolf Pen Creek Park is 7/10 mile away. If yes, staff recommends: Section 10-E: Comprehensive Plan Is the proposed park dedication in compliance with the City's Comprehensive Plan and the Recreation, Park, and Open Space Master Plan? Comments: Section 10-F: Additional Information 1. Is land in the 100-year floodplain? No Percentage: a. Detention/Retention? Not shown Size: • Meets Board Policy? Acreage in floodplain: 0 Percentage: Acreage in detention: 0 Percentage: Acreage in greenways: 0 Percentage: Comments: Section 10-F (of the Park Land Dedication Ordinance) 10-F. 1 Any land dedication to the City under this section must be suitable for park and recreation uses. Consideration will be given to land that is in the floodplain or may be considered "floodable" even though not in a federally regulated floodplain as long as, due to its elevation, it is suitable for park improvements. (a) Neighborhood park sites should be adjacent to residential areas in a manner that serves the greatest number of users. Comments: (b) Neighborhood park sites should be located so that users are not required to cross arterial roadways to access them. Comments: (c) Sites should not be severely sloped or have unusual topography which would render the land unusable for organized recreational activities. Comments: (d) Sites should have existing trees or other scenic elements. Comments: (e) Detention/retention areas will not be accepted as part of the required dedication, but may be accepted in addition to the required dedication. If accepted as part of the park, the detention/retention area design must be approved by the City staff and must meet specific parks specifications. Comments: 10-F. 2 Parks should be easy to access and open to public view so as to benefit area development, enhance the visual character of the city, protect public safety, and minimize conflict with adjacent land uses. The following guidelines should be used in designing parks and adjacent development: (a) Where physically feasible, park sites should be located adjacent to greenways and/or schools in order to encourage both shared facilities and the potential co-development of new sites. Comments: (b) A proposed subdivision adjacent to a park may not be designed to restrict reasonable access to the park from other area subdivisions. Street and greenway connections to existing or future adjoining subdivisions may be required to provide reasonable access to parks. Comments: (c) Where a non-residential use must directly abut a park, the use must be separated by a screening wall or fence and landscaping. Access points to the park may be allowed by the Planning and Zoning Commission if a public benefit is established. Comments: (d) It is desirable that a minimum of fifty percent (50%) of the perimeter of a park should abut a public street. In all cases, the City shall approve the proposed street alignment fronting on city parks. Comments: (e) Streets abutting a park shall be built in accordance with the thoroughfare plan and the standards of this ordinance; however, the City may require any residential street built adjacent to a park to be constructed to collector width to ensure access and prevent traffic congestion. The developer may request oversize participation in such an instance. Comments: Staff Recommendations: Staff recommends acceptance of parkland dedication fee. Section 10-G: Approval: Parks and Recreation Advisory Board: At the regular meeting of December 14, 2004, the Board voted unanimously to accept the cash dedication of$28,928.00 in lieu of land. Planning & Zoning Commission: City Council: uuxtLT DRIVE x MITCHELL DEM BEN! 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I Brentwooe Ph Z / B 3 B At.00 R-2 Zon ED 2 ,.++ O /cid !1NOIAlS J I 2 1 .en an:6. raz u.F zrnow _ _.. O Sec SGcwo. Zan�n9�Rin / K /.' e5<cw 2 a...... 1 �� / / BI.a.e..ntot�. I o I wFIRE LANE SIGNEiIltrO 'h .,,T .r,r. ' I — 1 I �� /, '7�;_ - l i� /I L—�_ A ".. ~.. .e � a n sheets College Station Parks and Recreation Department Needs Assessment The College Station Parks and Recreation Department is updating its Recreation, Park and Open Space Master Plan. This plan is designed to provide general guidance for development of programs and facilities for the following five to ten year period. As part of this update, a comprehensive needs assessment is being conducted to gather input from a variety of internal and external sources. This needs assessment will be conducted in cooperation with the Department of Recreation Park and Tourism Sciences at Texas A&M University. Graduate student, Jamie Rae Walker will be designated as Project Manager, and ShaKayla Giles a work study student from Prairie View A&M will be designated as Project Assistant, under the direction of Dr. John Crompton, will work with the College Station Parks and Recreation Department staff to complete this project. Primary PARD staff involved will be Steve Beachy, Director; Ric Ploeger, Asst. Director; David Gerling and Peter Lamont, Recreation Superintendents; Ross Albrecht, Forestry Superintendent and Curtis Bingham, Parks Operation Superintendent. Other PARD staff will be utilized as needed throughout the process. The project will be overseen the Parks and Recreation Advisory Board. Information from several sources will be utilized to determine and prioritize needs. Fundamental Components of the process include a Community Opinion Survey, a Community-Wide Facility and Program Inventory, several special Focus Groups and Public Hearings. All of these sources shall be combined for a report to the Parks and Recreation Advisory Board and will be resented to the College Station City Council for final consideration in June 2005. College Station Parks and Recreation Department Needs Assessment Proposed Timeline 1. Initial Organizational Meeting November 11, 2004 2. Finalize Agreement with TAMU November 2004 3. Nominal Group Process Training December 2004 4. Focus Group Meetings Jan/Feb 2005 5. Start Community Survey March 2005 6. Complete Community Facility and Program Inventory March 2005 7. Conduct Public Hearing 1st Week of March 2005 8. Finalize Survey results June, 2005 8. Draft Report to P&R Advisory Board June, 2005 9. Final Report to City Council July 2005 10. Update Recreation, Park and Open Master Plan Summer 2005 College Station Parks and Recreation Department Needs Assessment Community Focus Groups Focus Group Meetin2 Date Neighborhood Associations January 18, 2005 7:00 p.m. Environmental Interests January 20, 2005 7:00 p.m. Brazos Greenways Rio Brazos Audubon Keep Brazos Beautiful External Athletics Programs January 24, 2005 7:00 p.m. Soccer Baseball Cricket Special Interests January 28, 2005 7:00 p.m. RC model Club Equestrians Cyclists Disc Golf Texas A&M Students February 1, 2005 7:00 p.m. Student Council Off Campus Aggies Citizens with Disabilities February 3, 2005 7:00 p.m. Challenger Sports Junction 505 Seniors February 7, 2005 12:00 p.m. Senior Advisory Committee Senior Friends Gold Medallion Parks and Recreation Advisory Board February 8, 2005 7:00 p.m. Aquatics February 10, 2005 7:00 p.m. Internal Athletic Programs February 15, 2005 7:00 p.m. Softball Tennis Volleyball Flag Football Youth Groups February 17, 2005 7:00 p.m. Teen Center Lincoln Center Kids Club School Student Councils • PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENT& PARK LAND DEDICATION PROJECTS FY'05 December 1, 2004 Ca•ital Im•rovement Pro'ects Completion Capital Improvement Project Project Funding Date Final Projects Status Manager # Budget Source Expect d/Ac a Cast �L� n/�:':; ��`�J yz,�a�3.' 4,„77,„,,, � � aer�t� to r iii'' Aa.+,..� §, � � a � s a as� e � � �' � ��� ® 3 / . «,f4 ' F 'e41::10:.-,',,, ,,k,,,,...111:,-..#‘,;,F,;:;"„,,,41,,,,,, n A �%lx ,'" 9 # "-i o'..,i r 8$ s rf � w. i' � . u5. � � t,,.,w. �, 7a� a s AWr '111707.4, 3 i �� �,.m �, �, '; ear m a '�6r�r � , � 0'� Centralk S c ` Light# sign..1,-,'"'",f-„;1'. Completet v, t ,�..�' ,l�'w0408. ,' .-;5�0'�Qtt ,. ;�`nara� und�: ,. 't�/p4 �,P ;. Cemetery Land Acquisition Pending Contract Ross GG9905 $275,000 98 G.O. Unknown Greens Prairie Rd Landscaping&Irrigation Design Pending Contract David ST0214 $80,000 Street Project Fund Business Park Sign Re Bid Pete GG0302 $50,000 Economic Development 12/04 VPAC Soccer Lights Out to bid Pete PK0511 $400,000 General Fund 6/05 Veterans Park Phase II In design , Ric P0501 $6,925,000 '03 Bond 10/07 W.A.Tarrow Spray Park Pending Contract Ric $170,000 Community Dev. 6/05 Thomas Pool Collector Tank Repair Pending Contract Ric $20,000 '05 General Fund 5/05 Jack&Dorothy Miller Park Basketball Court Cover In Design , Pete PK0512 $175,000 '05 General Fund Lincoln Center Expansion/Improvements Under Construction Ric pK0319 $984,000 CDBG Funds 3/05 r Parkway Park t Under Contract Pete PK0409 $50,000 '03 G.O.+Zone 2 $44,795 Krenek Crossing Landscaping Under Construction Pete Gg002 $20,000 City Centre 11/04 Central Park Soccer Lights Out to bid Pete PK0406 $285,000 General Fund 6/05 Steeplechase Park Development In Design Pete&David $315,000 Community Dev. Intergenerational Park Additions In Design David $310,000 '03 Bond Lick Creek Park Bike,Rocks,Benches,&Slabs Under Contract Pete PK0069 $7,000 98 Bond 12/31/04 $6,650 Rock Prairie Rd Medians Landscape Bid Dec. Pate St9923 $40,000 3/05 I—Intergenerational Project CIP Summary Under Construction Under Contract ©■ Pendin+ Contracts 1111111111 Bids Received 0 Out to Bid/Re-Bid 1.11.11 11111111111 in Desi•n Pendin• Land Ac•uisition 0 On Hold 0 Total 21 Park Land Dedication Pro"ects Park Land Dedication Project Project Funding Completion Projects Prioritized Status Manager # Budget Source Date Final Expected/Actual ected/Actual Cost ZONE i -$200,758 ' — ---IIIIIIIIIIIIIIIIIINIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII North.ate Park Ac.uisition On Hold 111111111111111111111111111 Zone 1 Funds 1111111111111111111111 ZONE 2-$159,039 IIIIMIIIIIIIIIIIIIIIIIIIIIIHMIIIIIIMIIIIIIIIIIIMIIIIMIIIIIMIIIIIIIIII n , 7;WY''',/r145 ,ti;tvv.!,:,,,,,ir:*:;' ,% s :, .l'',',, Thomas Park Track On Hold David IIIIIIMIIIIIII Zone 2 Funds 1111111111.11.1111111111 ZONE 3-$20,218 1111111111111111111111111111111111111111111111111111111111111111111111111111111111 Central Pond Sailfish Walk Under Construction David PK0405 $48 500 Zone 3 Funds 10/15/04 MN $38,750 ZONE 4-$22,003 IIIIIIIIIIIIIIIIIIIIIIIIIHMIIIIIIIIIIINIIIIMIIIIIIIIIIIOIIIIIIIIIIII Raintree Im.rovements Concrete Walks In Desk nIlliglell $0 $Z1°570niarlson+d IIIIIIIIIIIIIIIIIII Windwood Im.rovements Concrete Walks In Desi.n IIENIIISII $0 Zone 4 Funds 1111111111111111111111111 ZONE 5-$25,967 Jack&Doroth Miller Park Trail U•htin. Under Contract Pk0408 $55,000 Zone 5 Funds 10/04 ZONE 6-$90,928 IIIMIIIIIIIIIIIIOIIINIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIOIIIIIIIIII Southwest Park Develo.ment On Hold Pete/David IIIIII $90,000 Zone 6 Funds IIIIIIIIUIIIIIIIIIIIII Gabbard Park Sidewalk/ On Hold David IMO $0 Zone 6 Funds IIIIIIIIIIIIIIIIIIIIIIIIII ZONE 7-$774,938 11111111111111111111111111111111111111111111111111111111111111111111111111111111111 John Crompton Park Development/ In Desi.n Pete/David PK9803 $710,000 Zone 7 Funds Unknown IIIIIIEIII ZONE 8-$41,039 _ _1111•11111111111111111111•1111111111111111•1111111111111111111111111111111111111 ZONE 9-$33,961 IINIIIIIIIIIIIIIIIIIIIIIIIIIIINIIIIIIMIIIIIIIIIIIIIIINIIIIIIIIIIIIIIMIIIIIII ZONE 10-$133,110 . - NIIIIIIIIIIIIIIIIIIIIIIIIINIIIIIINIIIIIIIIMIIIIIIINIIIIIIMIIIIIIIIIIII Des'•n Edelweiss Gartens On Hold Pete/David 1111111111111111111.11111111111111111111111111 ZONE 11 -$26,676 MIIIIIIINIIIIIIIIIMIIIIIIIIIIIIIIIIMIIIIIIIIIIIIIIIIMIIIIINII EM M Pebble Creek Park Improvements/Tot Playground/ Under Construction MI PK0403 $36,500 Zone 11 Funds 10/15/04 ZONE 12-$4,500 11111.111111.111111111111111111111111111111111111111.111.111111111111111 ZONE 13-$572 11.111.1111111111101111111111.1111.111111111101111111111....111111 I—Intergenerational Project Park Land Dedication Summary Completed 1 Under Construction 2 Under Contract 1 Bids Received 0 Pending Contracts 0 Out to Bid 0 In Design 3 Pending Land Acquisition 0 On Hold 5 Total 12 Page 2 0:/Projects/CIP/CIP&Park Land Ded Project List.doc STRATEGIC PLANS IMPLEMENTATION CALENDAR OCTOBER 2004 - DECEMBER 2004 STATEMENT SUBJECT TEAM OCTOBER NOVEMBER DECEMBER $y j Completion and approve!of City Council approval of site Cemetery Operations Policies& acquisition and establishment of a ; Procedures Manual(current site) second municipal cemetery -,...... .; „ ,= , ...„..... ,., „„.,. ,,, , , . MEIN ReeWare software installation RecWare batch files complete Credit Cards F 9 Si P ',81`,444,-40.4, '4'14@ tr MINIY ,- F;., r p: may... E IIIIIIIIIIII yt Y .. !„-1,,‘&1.1.'5.w. HEi a n, 'i ,,' ✓ I 1 4 � a�.uta+ �� < • .r ; Review and revise employee Y' ° y � z ' recognition system fa support PARD Employee recognition a + �,.tea . .,;1 established core values. «,ram u• ate ! , PY 04—89%overall rating ✓ qtrr,r,t1f0 0, ' om.- - - R ° jt° t Presentation by Greenways � Coordinator to Parks Board on , ���< Novemtter 9". Y ; N4 �y z Eastgate Park planting complete Womi lf Pen Craek4ree planting E g-,ants} F complete(45 trees} P rf bu IIIIIIIII ' h r" Review of projects with Parks& Review intergenerational plans Recreation Boats SENIOR"Passport Programs in SENIOR°Passport"Programs in ' '`` d Progress progress tea , °" e a y Cooperative efforts with Bryan in GAO to Parks Board 's ,/ ' obtain, JuEly,05 Men's Class D E e n `e s Tournament a � Design contract to Council on Begin design process ' '1 e ,� " 9504 ' a ,. r' Review of projects with-Parks& Begin VPAC Phase II design Review intergenerational features k t Recreation Board .4xY. £a.,.y.�, NOTE: Shaded items have been completed. Revised December 10, 2004 Design w d. • 0 :A 11111111111 Vr" complete r 1 ntemattonal Scholars Picnic held MI ��..g � � at Central Park tf Y � •1I ___ 4411°'st � � n�S� 1.�::zi ; Walk and Pond Improvements at r �+ Central Park complete 4 m, • Appraisal ordered for TMPA ` Initial fundinga roved in prIIIIIIIo,— '''''. property and to be Complete by ®. -; BVSWMA budget mid February'05 ''',414..r,449-- A • Draft Changes Complete and Complete staff review Review and recommendation by MIMI ftl'AiF A A • reviewed by legal Parks Advisory Board �' . •` Steel Manners design Complete Banner bid awarded GrAff"4111141144 Parks & Recreation Advisory Board Goals & Objectives CITY OF COLLEGE STATION FY2005 (Not Prioritized) 1. Support Regional Park Initiative (Parks & Leisure, Strategy 4) Develop action plan Complete appraisal of property Appraiser chosen; work should be complete by April 1, 2005. Tour for new Parks & Recreation Advisory Board members in spring 2. Andy Anderson Arboretum at Bee Creek (Parks & Leisure, Strategy 1) EIDevelop long-term plan for redevelopment once drainage issues are addressed Make additional trail improvements Install new trail markers 3. Oversee planning process for Steeplechase Park (Parks & Leisure, Strategy 2) Conduct public hearings Develop Master Plan Complete design process Bid project 4. Crompton Park (Parks & Leisure, Strategy 2) Complete design process Design in progress. Bid project 0 Complete construction Begin operation and maintenance ElConduct dedication ceremony Approved by Parks&Recreation Advisory Board: October 12, 2004 Page 1 of 4 Updated: December 7, 2004 • 5. Veterans Park, Phase II (Parks & Leisure, Strategy 2) Ei Complete Phase II design plans Design contract approval at October 21, 2004 City Council meeting. Design in progress. Assist with Veterans Memorial expansion project Memorial wall expansion complete November, 2004. ElVeterans Day Ceremony November 11, 2004 Ceremony complete. El Complete lighting of four existing soccer fields Design complete; project out to bid 6. Continued interaction with other City Boards (Lincoln Center, Bryan Parks Board, Conference Center, P&Z, Seniors) (Parks & Leisure, Strategy 2) El Report from Lincoln Center Advisory Committee Ei Report from Conference Center Advisory Committee ElReport from Senior Advisory Committee D Joint meeting with Planning and Zoning Commission Ej Joint meeting with City Council 7. Park Land Dedication Ordinance Update (Planning & Development, Strategy 1) ElReview and approval of recommendations Ei Approval by City Council 8. Urban Forest Management Plan (Parks & Leisure, Strategy 1) ElRevisit or new direction? El 9. Capital Improvement Projects oversight. (Parks & Leisure, Strategy 2) Intergenerational Park Improvements (See CIP& Park Land Dedication Projects list for status.) Update given at the regular October meeting. ElSpray Park at Lincoln Center Design contract in process Determine use for old buildings at Lincoln Center J Basketball pavilion at Jack and Dorothy Miller Park (Zone 5) Approved by Parks&Recreation Advisory Board: October 12, 2004 Page 2 of 4 Updated: December 7, 2004 0 Park Land Dedication Projects (Zone 10) 10. Needs Assessment for facilities and programs. (Parks & Leisure, Strategy 2) 0 Develop survey instrument 0 Conduct focus group meetings ElConduct public hearings ❑ Review and accept final report Parks Board: Council review: Meeting held with RPTS students to go over scope of the project on Nov 11th 11. Park Maintenance Standards Review and Direction. (Parks & Leisure, Strategy 1) 0 First quarter standards report EJSecond quarter standards report ❑ Third quarter standards report EFourth quarter standards report 0 Develop recommendations for improvement 12. Southern Oaks Park (Parks & Leisure, Strategy 2) ❑ Neighborhood celebration/dedication of park 0 Review park plan for additional improvements 13. Support Greenways Program (Parks & Leisure, Strategy #2) ❑X Review and assist with update of Hike and Bike Master Plan Kristan Clann review of Hike and Bike Trail Plan at regular meeting of November 9, 2004. ❑ Review and assist with update of Greenways Master Plan 0 Continued support of Hike and Bike Task Force 14. City Center Project support. 0 Parks and Recreation office recommendations ❑ Parks and open space area recommendations Approved by Parks&Recreation Advisory Board: October 12, 2004 Page 3 of 4 Updated: December 7, 2004 D. Community Center facility recommendations 15. Develop plan of action for Northgate Park. EI Review existing Northgate Redevelopment Plan ElDevelop recommendations for neighborhood parks 16. Explore new leisure programs and activities (Parks & Leisure, Strategy 2) EPassport program for Seniors Fall session complete 0 Passport program for Teens EiSenior Olympics Investigating senior Olympics for 2006. 0 International faculty and scholars picnic Held successfully at Central Park pavilion on October 26, 2004 El Dog splash day at Hallaran Pool Held on October 24, 2004. 17. Revision of By-Laws for the Board 0 Prepare draft By-Laws Draft turned over for review by Legal. Draft received back from Legal, October12, 2004 0 Board approval with revised By-Laws Review and approval at November 9th Regular meeting. 0 By-Laws approval by City Council Approved by Parks&Recreation Advisory Board: October 12, 2004 Page 4 of 4 Updated: December 7, 2004 Parks & Recreation Department Goals & Objectives FY2005 Grff14144 (Not Prioritized) CITY OF COLLEGE STATION • Implementation of the CIP Program • Implementation of City Council Strategic Issues • Continuation of Staff Development • Implementation of Special Projects & Programs Implementation of the CIP Program El FY 2005 CIP Projects (Parks & Leisure, #2) Status: Ongoing. Monthly report given to Board Ej FY 2005 Park Land Dedication Projects (Parks & Leisure, #2) Status: Ongoing. Monthly report given to Board Continuation of Staff Development • Complete Management Academy (Jana Wood) Status: The Assistant Director and all superintendents have completed the course. Complete Supervisory Academy (Mollie Binion) Status: Graduation November 16, 2004 Li Complete Emergency Management Academy (Cheletia Thomas, Darrell Harvey) Status: J Complete NRPA Revenue Management School (David Gerling) Status: Peter Lamont completed the two-year course; David Gerling completed the first yea. El Complete TRAPS Conference (Steve Beachy and others) Status: March 2005 • Conduct Arbor Master Training (Parks & Leisure, #1) Status: O Attend the 11th Annual Southeast Texas Grounds Maintenance Conference Status: J Coordinate and prepare for TRAPS Regional Workshop in Fall 2005 Status: 2005 conference scheduled for November in College Station E Attend Texas Turfgrass Conference (Scott Hooks, Gary Marske, Paul Rucker, Keith Fails) Status: Conference attended, December 5th- 7th. Implementation of City Council Strategic Issues El Acquire new cemetery site and develop Master Plan (Core Services, #1) Status: Appraisals complete; negotiations in progress El Continued implementation of Park Maintenance Standards (Parks & Leisure, #1) Status: FY 2004 overall 89% rating; FY 2005 goal - 90% overall Updated: December 7, 2004 Page 1 of 3 El Continued implementation of the Urban Forest Management Plan?? (Parks & Leisure, #1) Status: On hold pending further directions Continue efforts to make parks more intergenerational (Parks & Leisure, #2) Status: Report given at October, 2004 regular meeting El Review leisure service programs ( Parks & Leisure, #2) Status: Softball program report October 12, 2004. "Senior Passport"program underway; cricket league proposal received. Ej Pursue cooperative efforts with the City of Bryan on joint programming (Parks & Leisure, #2) Status: Investigating senior Olympics for 2006; National softball tournaments in 2005 and 2006 0 Develop Veterans Park & Athletic Complex, Phase II (Parks & Leisure, #2) Status: Design contract approval at October 21, 2004 City Council meeting • Promote performing arts (Parks & Leisure, #3) Status: Continued implementation of regional planning and development initiative (Parks & Leisure, #4) Status: Funding approval in BVSWMA FY 2005 budget; appraiser retained Develop action plan for Northgate Park (Parks & Leisure, #2) Status: • Develop Master Plan for Steeplechase (Parks & Leisure, #2) Status: Implement Arboretum improvement plan (Parks & Leisure, #2) Status: Implementation of Special Projects and Programs EX Implementation of the remote sports lighting system (Parks & Leisure, #2) Status: The system is in use. Continue implementation of automated registration software (RecWare) Status: In progress; software installed; testing completed El Conduct benchmark survey of similar cities Status: El Continue investigation of the feasibility for NRPA departmental accreditation Status: Inventory with current level of compliance in progress El Continue investigation of the feasibility of implementing a Donations Program for the Department Status: Draft program complete Conduct Program and Facilities Needs Assessment (Parks & Leisure, #2) Status: Agreement with TAMU's RPTS department in progress • Acquire and implement AED's at select PARD facilities Status: Funding approved in FY 2005 budget • Acquire and install Wolf Pen Creek street banners (Economic Development, #1) Status: Banner design complete; bid awarded for 36 steel banners Ei Facilitate Cricket program (Parks & Leisure, #2) Status: Facilitate start of user group; site identified for facility Updated: December 7, 2004 Page 2 of 3 E:1 Northgate Music Series (Parks & Leisure, #3) StatUS: Initial funding approved E Investigate Lincoln Center staffing possibilities Status: Reorganization in progress with existing positions 0 Decide what should be done with old buildings at Lincoln Center Status: Updated: December 7, 2004 Page 3 of 3 CONSTITUTIONAL BY-LAWS of the PARKS AND RECREATION ADVISORY BOARD CITY OF COLLEGE STATION, TEXAS THE BOARD SHALL BE GOVERNED BY CITY ORDINANCE NUMBER 1137-NOVEMBER 9, 1978 ARTICLE I-RULES OF THE BOARD Section 1. Purpose The "College Station Parks and Recreation Advisory Board", herein-after referred to as the "Board", shall be composed of nine (9) members. The duties of said Board shall be to advise and recommend to the City Council on all matters to the establishment, maintenance, and operation of city parks and recreation programs for the CITY OF COLLEGE STATION and its inhabitants and to carry out other duties as may be assigned by the City Council. Section 2. Terms of Office The terms of office for said Parks and Recreation Advisory Board shall commence on July and shall be for two (2) years in length. The members of the Board shall be appointed by the City Council on a staggered basis with five (5) expiring in uneven years and four (4) expiring in even years. The Council shall appoint one (1) member to serve as Chairman. One (1) member will serve as Vice-Chairman on an annual basis, as selected by the Board at the July meeting. Section 3. Termination As stated in City Ordinance No. 2406, any board member appointed by the City Council shall forfeit that membership if absent for more than three (3) meetings in a twelve month period that are considered unexcused by definition, or 25% of the meetings, whichever is greater, in one appointment year, unless the absenteeism is for: a. Vacation b. Illness c. Family Emergency d. Jury Duty e. Business out of town Absenteeism may also be excused by the Board or by the City Council. If a member goes beyond this absenteeism limit, the City Council shall be advised to declare the position vacant and appoint a new member to fill the vacancy. Unexcused absences include failure to notify Chairman or Board Secretary of a valid reason or good cause for absence prior to a scheduled meeting. Parks and Recreation Board Page 1 of 4 Constitutional By-laws Revised December 10,2004 Section 4. Organization Said Board is authorized to establish its own rules, regulations, and by-laws subject to ratification by the City Council and shall provide for regular and special meetings necessary to carry on its business. Section 5. Limitations The Board shall not be authorized to incur on behalf of the CITY OF COLLEGE STATION any expense incident to the operation of said Parks and Recreation programs, unless expressly authorized to do so by the CITY COUNCIL. The Board shall not knowingly conduct business that has been assigned by ordinance to any other governing or advisory board of the CITY OF COLLEGE STATION. ARTICLE II -MEETINGS Section 1. Regular Meetings The regular meeting shall be held on the second Tuesday of each month at the hour of 7:00 p.m. unless otherwise designated in the Notice, and at such place as is designated in the Notice. Section 2. Notice of Meetings Notice of all regular meetings shall be delivered to each member of the Board at least seventy- two (72) hours prior to each meeting. Notice of all meetings and agendas shall be posted at City Hall and delivered to the news media in compliance with all state and local laws. Section 3. Special Meetings Special meetings may be called at any time by the Chairman of the Board or by three (3) members of the Board. Section 4. Place of Meeting The place of the meeting shall be the location designated in the Notice. Section 5. Quorum Five (5) members of the Board shall at all times constitute a quorum. Parks and Recreation Board Page 2 of 4 Constitutional By-laws Revised December 10,2004 • Section 6. Rules of Order General parliamentary rules, as given in Robert's Rules of Order, as modified by the rules and regulations of the Board shall be observed in conducting meetings of the Board. Section 7. Order of Business The following shall be the Order of Business of the Board, but the rules of order may be suspended and any matters considered or postponed by action of the Board: 1. Call to order. 2. Roll call and possible action concerning requests for absences. 3. Hear visitors. 4. Consideration of minutes of last regular meeting and of any special meetings held subsequently, and their approval or amendment. 5. Reports and Board action items. ARTICLE III - OFFICERS Section 1. Appointment of Officers The Council shall appoint one (1) member of the Board to serve as Chairman. One (1) member will serve as Vice-Chairman on an annual basis, as selected by the Board at the July meeting. Section 2. Duties of the Board Chairman The Chairman of the Board shall preside at the meetings of the Board, and shall perform the other duties ordinarily performed by that officer. The Chairman shall prepare and present an annual report to the City Council stating significant accomplishments from the preceding twelve (12) months. Section 3. Duties of the Vice-Chairman The Vice-Chairman of the Board, in the absence of the Chairman, shall perform all the duties of the Chairman of the Board. In the absence of both the Chairman and the Vice-Chairman, the Board shall elect a Chairman Pro Tempore who shall perform the duties of the Chairman of the Board. Parks and Recreation Board Page 3 of 4 Constitutional By-laws Revised December 10,2004 Section 4. Duties of the Parks and Recreation Director The Director shall act as the Chief Executive Officer of the Board, but shall not be a member. The Director shall attend all regular meetings and participate in discussions, but shall not be entitled to vote. Section 5. Duties of the Secretary to the Board The Parks Staff Assistant shall act as the Secretary to the Board, but shall not be a member. The Staff Assistant shall prepare agendas, post the appropriate notices, notify Board members of all regular meetings at least seventy-two (72) hours prior to the meeting, transcribe minutes from regular and special meetings in which a quorum of the Board is present, and maintain the minutes and records of the Board in compliance with all state and local laws. ARTICLE IV- COMMITTEES OF THE BOARD Section 1. Appointment of Special Committees Special Committees shall be appointed shall be appointed by the Chairman for consideration and study of any matter not covered by the Board during regular or special meetings. The Special Committees shall report their findings to the Board. ARTICLE V-AMENDMENTS Section 1. Amendments These by-laws may be amended at any regular meeting of the Board by a majority vote of the members present, provided previous notice of the nature of any proposed amendment shall have been given at least one regular meeting before the action thereon shall be taken. These by-laws shall be automatically amended by any future ordinances passed by the City Council dealing with matters relating to the Parks and Recreation Board. Initial Approval: October 27`", 1983. 2004 Revision Approval: Parks and Recreation Board Page 4 of 4 Constitutional By-laws Revised December 10,2004 EXHIBIT "A" THAT CHAPTER 8, SECTION 2: "PARKS & RECREATION BOARD", ORDINANCE NO. 1137, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, IS HEREBY AMENDED, BY ADDING: ARTICLE 1, SECTION 1, PARAGRAPH 1: The "College Station Parks and Recreation Advisory Board", herein-after referred to as the "Board", shall be composed of nine (9) members. ARTICLE 1, SECTION 2, PARAGRAPH 1: The terms of office for said Parks and Recreation Advisory Board shall commence on July 1st and shall be for two (2) years in length. The members of the Board shall be appointed by City Council on a staggered basis with five (5) expiring in uneven years and four (4) expiring in even years. The Council shall appoint one (1) member to serve as Chairman. One (1) member will serve as Vice-Chairman on an annual basis, as selected by the Board at the July meeting. ARTICLE 1, SECTION 3, PARAGRAPH 2: Unexcused absences include failure to notify Chairman or Board Secretary of a valid reason or good cause for absence prior to a scheduled meeting. ARTICLE 2, SECTION 1: This section dealt with Annual Meetings and was deleted in its entirety, with the subsequent Sections in this Article renumbered as Sections 1 through Section 7, to reflect this deletion. ARTICLE 3, SECTION 5: This Section "Duties of the Secretary" was added: 'The Parks Staff Assistant shall act as the Secretary to the Board, but shall not be a member. The Staff Assistant shall prepare agendas, post the appropriate notices, notify Board members of all regular meetings at least seventy-two (72) hours prior to the meeting, transcribe minutes from regular and special meetings in which a quorum is present, and maintain the minutes and records of the Board in compliance with all state and local laws.' ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 8, SECTION 2: "PARKS AND RECREATION BOARD", ORDINANCE NO. 1137, OF THE CODE OF ORDINANCES FOR THE CITY OF COLLEGE STATION, TEXAS BY AMENDING CERTAIN SECTIONS AS SET OUT BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AND EFFECTIVE DATE FOR THE PURPOSE OF REVISING THE BY LAWS OF THE PARKS AND RECREATION ADVISORY BOARD. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: SECTION 1: That Chapter 8, Section 2: Parks and Recreation Board, Ordinance No. 1137, of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit"A", attached hereto and made a part of this ordinance for all purposes. SECTION 2: That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. SECTION 3: That any person, firm, or corporation violating any of the provisions of this chapter shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than Twenty-five Dollars ($25.00) nor more than Five Hundred Dollars ($500.00). Each day such violation shall continue or is permitted to continue, shall be deemed a separate offense. Said ordinance, being a penal ordinance, becomes effective ten (10) days after its date of passage by the City Council, as provided by Section 35 of the Charter of the City of College Station. PASSED,APPROVED,AND ADOPTED this day of ,2004. APPROVED: Ron Silvia,Mayor ATTEST: Connie Hooks, City Secretary APPROVED: City Attorney College Station Senior Advisory Committee Regular Meeting Monday,November 29, 2004 College Station City Hall Council Chambers 1101 Texas Avenue 1:00pm Minutes Members Present: Bob Meyer, Chairman,Neal Nutall,Vice-Chairman, Ray Reed, Betty Wilborn, Pat Boughton, Colleen Risinger and Laura Holmes Staff Present: Marci Rodgers, Senior Services Coordinator Visitors: Architect Students The number of members present did not represent a quorum. 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