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HomeMy WebLinkAbout11/09/2004 - Regular Minutes - Parks Board Parks and Recreation Advisory Board Regular meeting Tuesday, November 9, 2004, 7:00 p.m, The EXIT Teen Center 1520 Rock Prairie Road College Station, Texas Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director; Peter Vanecek, Senior Park Planner; Kristan Clann, Greenways Program Manager - Public Works; Pamela Springfield, Staff Assistant. Board Members Present: Don Allison; Gary Erwin; Glenn Schroeder; Larry Farnsworth; Jeannie McCandless; Gary Thomas Board Members Absent: Jodi Warner, Chair; Kathleen Ireland; Carol Blaschke Guests &Visitors: Kevin Kuddles, Texas Paralyzed Veterans; Beau Davis, TAMU RPTS 402 1. Call to order. In Jodi Warner's absence, Don Allison, called the meeting to order at 7:00 p.m. 2. Pardon and possible action concerning reauests for absences of members. Requests for absence had been submitted by Jodi Warner, Carol Blaschke, and Kathleen Ireland. A motion was made by Glenn Schroeder to approve the requests for absence that had been submitted. Gary Erwin seconded. The vote was called, and carried unanimously. 3. Hear Visitors. Kevin Kuddles with Texas Paralyzed Veterans had some concerns. He stated that about a year ago the bicycle path from Edelweiss had been extended from Schaffer Road down to the Senior League ball fields at Southwood Athletic Park and dead-ending at the parking lot. He wondered if that path could be extended down the senior fields and along the soccer fields out to the main entrance to connect with Rio Grande. Steve Beachy stated that this would have to be looked at, explaining that no action could be taken at the present time. He said the item could be placed on a future agenda with maps showing what routes might be possible. He added that a funding source would have to be identified. Hearing no further discussion this item was closed. 4. Discussion, consideration, and possible approval of minutes from the Regular meeting of October 12. 2004. Larry F. moved to accept the minutes as presented. The motion was seconded by Gary Thomas, and hearing no opposition or discussion, the vote was called. The motion carried unanimously. 5. Discussion, consideration, and possible action regarding requests for park land dedications. • Terrace Pines N Park Zone 3: This was a 100 apartment units at the corner of Krenek Tap Road and Dartmouth Drive. The park land dedication would be slightly under an acre, therefore staff was recommending acceptance of the cash dedication in lieu of land. Glenn S. moved to accept the cash dedication ($45,200) and Gary E. seconded. The vote was called, and the motion carried unanimously. Parks and Recreation Advisory Board Page 1 of 3 Regular Meeting of November 9, 2004 6. Repoli, discussion, and possible action regarding the Hike and Bike Trail Plan N Kristan Clann. Kristan Clann was present to update the Board on what the Bike and Hike Task Force had been working on. Representatives from all areas of the city made up the task force which was working on trails that foster connectivity. The focus was on connecting neighborhoods, schools, parks, retail center, etc., with trails that were recreational oriented. The group had looked at nineteen different trail projects, categorizing them into high, medium and low priorities. (See Bike and Hike Task Force Proposed Trail Projects, November 2004 attached). The high priority projects had then been looked at in depth, and further ranked with the Brison Park Trail project ranked as number one. The high priority trail projects were: • #1 - Brison Park Trail: $25,000 cost for this trail that will connect south College Station with Texas A&M and University Drive; plans include signage, beautification, and some pavement improvements. • #2 - Bee Creek Trail Southwest: $600,000 cost for this trail extension of 1.5 miles which will make a nice enhancement to Steeplechase Park when it is designed in 2005; it will serve patrons of the public library, A&M Consolidated High School students, and will run through Georgie K. Fitch Park and over to Southwood. • #3 - Lick Creek Trail West: $550,000 cost to do this 1.35 mile trail that will run through Edelweiss Gartens Park, through a greenway in Westfield Park, running through Alexandria and Cypress Meadows subdivisions. • #4 - Bee Creek Bridge: $125,000 - $150,000 to build a bridge across Bee Creek to replace the old bridge that is no longer in service, which will allow connectivity to Bee Creek Park, the Arboretum, Adamson Lagoon, and the new bike loop; this will be done in conjunction with the Longmire and 2818 interchange improvements. • #5 - Gulf States Utilities Trail: Cost of $4 million; the eight mile trail would connect a multitude of parks and neighborhoods - Lick Creek Park, Pebble Creek, Emerald Forest Park and subdivision, Raintree subdivision and park, Windwood, Veterans Park, and to the City of Bryan. The city of Bryan is trying to work on their part of the trail. Most of the trail projects run east/west and are planned to run into this trail. • #6 -Bee Creek Trail Northwest: Cost of $660,000; 1.83 miles of new trail that would run from Tarrow Park, through some greenway area, through the future Southwest Park, behind A&M Consolidated's football field, and up to Bee Creek. TxDot has granted conditional approval to work in their right-of-way to get this trail done. Funding for a lot of the high priority projects could possibly come through the Federal Transportation fund. Kristan briefly went over the medium priority trails. She finished by explaining that the Task Force would be presenting its recommendations to Council on November 23rd. She asked that anyone with ideas for trail projects give her a call. Steve stated when parks were being planned it would be important to make sure that the Bike and Hike plans were taken into consideration. The Board will receive another update in the spring. There being no further discussion and no motion of support made, this item was closed. 7. Report, discussion, and possible action regarding Parks and Recreation Advisory Board By-laws. Steve explained that the City Council had increased the number of members on the Board earlier that year. A subcommittee had been created to go through the Board's By-laws and update them. With the Board's approval the updated By-laws would be submitted to the City Council for ratification. Discussion followed: • A question was raised regarding term limits. Steve stated that members usually serve two terms and then rotate off the board. • Gary T. stated that Paragraph 1 of Exhibit A read differently than Article 1, Section 1, Paragraph 1 of the By-laws. The board felt that the wording should be consistent between the two documents. Parks and Recreation Advisory Board Page 2 of 3 Regular Meeting of November 9, 2004 • Concern was expressed over the ordinance wording, regarding the fact that it would be a misdemeanor if any of the provisions were not followed. • The new requirements meant that five members would have to be present in order to form a quorum. Glenn S. made a motion that the Board adopt the revised By-laws and recommend their adoption by ordinance by the City Council, with the change as noted. Larry F. seconded the motion. Hearing no further discussion the vote was called and passed unanimously. 8. Report, discussion, and possible action concerning the Capital Improvement Program (CIP). Brief updates were given on the status of the projects that were in progress. • The Lincoln Center expansion and basketball pavilion N the project was going smoothly. Ric gave a brief presentation showing photos taken of the expansion. • Jack & Dorothy Miller Trail Lighting project N waiting on the delivery of the light poles; the entire basketball court there would be covered. • Soccer lights for Central and Veterans Park N would be bid as one project shortly. • Crompton Park N 50% through the design phase. This was an informational item only and no action was required. 9. Review, discussion, and possible action concerning Board and Department Goals and Objectives, and City Council Strategic Plan. Steve B. stated that although it was still early in the year, some of the goals were being worked through. There would be a lot of activity in the coming months. One of the members asked about the timeframe on the Steeplechase public hearings. Steve stated that they would most likely be held in the spring. The Program and Facility Needs Assessment process would begin later in the week, with a meeting of the two graduate students who would be conducting the assessment. Steve explained that the assessment would lay the groundwork for updates that would later be done to the Recreation, Park, and Open Space Master Plan, as well as for future CIP projects, and the programs offered in the future. This was an informational item only and no action was required. 10. Discussion of calendar, future meeting dates, and possible agenda items. • The Veterans Day Ceremony would be held on November 11th at 5:30 p.m. • The next regular meeting would be held on December 14, 2004 • All the board members were invited to the City Hall Open House on December 8th from 3:00 - 5:00 p.m. • The Christmas in the Park lighting ceremony would be held on Friday, December 6th, beginning at 6:00 p.m. Items for the next/future meetings: • Gary T. stated that the officers of the Brazos Valley Radio Control Club were interested in introducing an offer of support and assistance for the potential of a model airplane park. A short video would be shown. Gary T. would be in touch. • A Program and Facility Needs Assessment update would be given. • A Park Naming Subcommittee meeting would be held sometime after the first of the year. 11. Adjourn. A motion was made to adjourn and seconded. Hearing no opposition, the meeting adjourned at 8:15 p.m. Parks and Recreation Advisory Board Page 3 of 3 Regular Meeting of November 9, 2004 Park Land Dedication Ordinance Project Review Checklist Date Received: 10/26/2004 Park zone: 3 Current Zone Balance: $52,565 Project Location: Krenek Tap Road & Dartmouth Name of Development: Terrace Pines Applicant: College Station Terrace Pines Apartment Homes, L.P. Address: 4900 Woodway Suite 750 City/State/Zip: Houston, Texas 77056 Phone Number/Fax: 713-626-9655 Fax Number: E-mail: Engineer/Planner: Mitchell Morgan Address: 511 University Drive East#204 City/StateZip: College Station, TX 77840 Phone Number/Fax: 979-260-6963 Fax Number: 260-3564 E-Mail: v .mitchellandmorgan.com REQUIRED COMPLIANCE Section 10-B-1: Land Dedication Single Family Dwelling Units: Multi-Family Dwelling Units: 100 Total Land Requirement: 0.8 Acres Proposed Dedication: 0 Section 10-B-2: Fee in Lieu of Land Has the Planning and Zoning Commission's approval been obtained? No Land Fee: Single Family Fee ($198/dwelling unit): Multi-Family Fee($160/dwelling unit): $160 x 100=$16,000 Total Acquisition Fee: Section 10-B-3: Park Development Fee Single Family Fee($358/dwelling unit): Multi-family Fee($292/dwelling unit): $292 x 100=$29,200 Total Fee Amounts: Total Single Family Fee($556/dwelling Unit): Multi-Family Fee($452/dwelling Unit): $452 x 100=$45,200 Park Land Dedication Checklist 0/Board/Park Land Dedication/checklist/Originals/Long Version Revised.xls Page 1 Park Land Dedication Ordinance Project Review Checklist Date Received: 10/26/2004 Park zone: 3 Current Zone Balance: $52,565 Project Location: Krenek Tap Road & Dartmouth Name of Development: Terrace Pines Applicant: College Station Terrace Pines Apartment Homes, L.P. Address: 4900 Woodway Suite 750 City/State/Zip: Houston, Texas 77056 Phone Number/Fax: 713-626-9655 Fax Number: E-mail: Engineer/Planner: Mitchell Morgan Address: 511 University Drive East #204 City/StateZip: College Station, TX 77840 Phone Number/Fax: 979-260-6963 Fax Number: 260-3564 E-Mail: v( rnitchellandmorgan.com REQUIRED COMPLIANCE Section 10-B-1: Land Dedication Single Family Dwelling Units: Multi-Family Dwelling Units: 100 Total Land Requirement: 0.8 Acres Proposed Dedication: 0 Section 10-B-2: Fee in Lieu of Land Has the Planning and Zoning Commission's approval been obtained? No Land Fee: Single Family Fee ($198/dwelling unit): Multi-Family Fee ($160/dwelling unit): $160 x 100 = $16,000 Total Acquisition Fee: $16,000 0:/Board/Park Land Dedication/Originals/Park Land Dedication Checklist.doc Section 10-B-3: Park Development Fee Single Family Fee ($358/dwelling unit): Multi-family Fee ($292/dwelling unit): $292 x 100 = $29,200 Total Fee Amounts: Total Single Family Fee ($556/dwelling Unit): Multi-Family Fee ($452/dwelling Unit): $452 x 100 = $45,200 Section 10-B-4: Park Development in Lieu of Fee Required development cost: Staff review date and comment: Parks Board review and decision: Section 10-B-5: Minimum Park Size Is the proposed park less than five (5) acres? N/A If yes, staff recommends: Section 10-B-7: Prior Park Acquisition Is there an existing park that can serve the proposed development? Central Park If yes, staff recommends: Acceptance of parkland dedication fee. Section 10-E: Comprehensive Plan Is the proposed park dedication in compliance with the City's Comprehensive Plan and the Recreation, Park, and Open Space Master Plan? Comments: Section 10-F: Additional Information 1. Is land in the 100-year floodplain? Percentage: a. Detention/Retention? Size: Meets Board Policy? 0:/Board/Park Land Dedication/Originals/Park Land Dedication Checklist.doc Acreage in floodplain: Percentage: Acreage in detention: Percentage: Acreage in greenways: Percentage: Comments: Section 10-F (of the Park Land Dedication Ordinance) 10-F. 1 Any land dedication to the City under this section must be suitable for park and recreation uses. Consideration will be given to land that is in the floodplain or may be considered "floodable" even though not in a federally regulated floodplain as long as, due to its elevation, it is suitable for park improvements. (a) Neighborhood park sites should be adjacent to residential areas in a manner that serves the greatest number of users. Comments: (b) Neighborhood park sites should be located so that users are not required to cross arterial roadways to access them. Comments: (c) Sites should not be severely sloped or have unusual topography which would render the land unusable for organized recreational activities. Comments: (d) Sites should have existing trees or other scenic elements. Comments: (e) Detention/retention areas will not be accepted as part of the required dedication, but may be accepted in addition to the required dedication. If accepted as part of the park, the detention/retention area design must be approved by the City staff and must meet specific parks specifications. Comments: 10-F. 2 Parks should be easy to access and open to public view so as to benefit area development, enhance the visual character of the city, protect public safety, and minimize conflict with adjacent land uses. The following guidelines should be used in designing parks and adjacent development: (a) Where physically feasible, park sites should be located adjacent to greenways and/or schools in order to encourage both shared facilities and the potential co-development of new sites. Comments: 0:/Board/Park Land Dedication/Originals/Park Land Dedication Checklist.doc (b) A proposed subdivision adjacent to a park may not be designed to restrict reasonable access to the park from other area subdivisions. Street and greenway connections to existing or future adjoining subdivisions may be required to provide reasonable access to parks. Comments: (c) Where a non-residential use must directly abut a park, the use must be separated by a screening wall or fence and landscaping. Access points to the park may be allowed by the Planning and Zoning Commission if a public benefit is established. Comments: (d) It is desirable that a minimum of fifty percent (50%) of the perimeter of a park should abut a public street. In all cases, the City shall approve the proposed street alignment fronting on city parks. Comments: (e) Streets abutting a park shall be built in accordance with the thoroughfare plan and the standards of this ordinance; however, the City may require any residential street built adjacent to a park to be constructed to collector width to ensure access and prevent traffic congestion. The developer may request oversize participation in such an instance. Comments: Staff Recommendations: Staff recommends acceptance of parkland dedication fee. Section 10-G: Approval: Parks and Recreation Advisory Board: At the regular meeting on November 9, 2004, the board voted unanimously to accept the park land dedication fee in lieu of land. 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" - , - /j...,' I I wr ywl {. e •t.,..,ti .,,,, 3" 11/4 r f 0` s � a il 4 Krenek Tap Road , I III i 4 "Ii Rt.illi ! ,l Ig. illi I15aI l'i i 10 III 1 1 � �, SITE PLAN v , , _, AND NOTES 'I TERRACE PINES TOWN HOMES ,,r, IX T_% _. �. , 0• .3 STRATEGIC PLANS IMPLEMENTATION CALENDAR OCTOBER 2004 - DECEMBER 2004 STATEMENT SUBJECT TEAM OCTOBER NOVEMBER DECEMBER }}g {��jjg tq � :J Completion and approval of City Council approval of site ItilltilltiSttle �; Cemete op Operations Policies& acquisition and establishment of a Procedures Manual(current site) second municipal cemetery BeiiiiiMilia@%'v� "i* �ktm J RecWare batch files (� f} Credit Cards Cor impollifill5;;;K £ i� °f tin l :� f S � '� � Core Se ICe a R olid Core .„1,,kr:4,..3„,,,,,,i,lo„,„„,.,.,!..:7•,:i..,,:,,,,,,,,,,,,,'...4:r4,:„...4,:1:;.: .., Services- ` Adwisr f' 8aerc�� S 3 3 a Cofnlinitnicatiori !!!!!Core Services OOpslon wkhl a1,- pittiposkog,� lta�ects 101, �� _#11.:.„,M,..4tIltit' � , Review and revise employee Core y$e&„.„„4�ii p p b t f ,M, ,, recognition system to support i S 6 . ReCOgftitk1,1 Sy t r s ? 4 �established core values. illCore rvi es e�t�ia� ery� roS 5 EvaivatbrfSy to e- Park f,efs�rre Pai&i*-1n fin e� ,. 11, services y �ia�dAlp Sts bf i Z,4 „sRo' a arks t 5"Er�,ir�Y' l Or� � usil Park i"ePs�rre Presentation b Greenwa• s atilt to Ott ' Coordinator to Parks Boar•d on ilhati4 9 s , November 9 ,' it SES �gf „0 Parks&Lij ure 30 1 t �y � ��j�ir �f®iic�pe�(ara ce��' ��$ Sercvrcea 1 �A, eia' 6 Parks i liseet i 0 i, 'l a, r SeNlC9Ste �r �� 7 Pete �lF leview intergenerationalplansa rParks i i»eI J u"� $ 0111 e>> � ( r;ervk a �_ � ie y.$ y di � ' 'Cooperative efforts with in 0 to Parks Board P 5er�Geis ur� ,a ry obtain in Opera�ue its y j g July'05 Men's Class D tle,Ci y of Bryan' �% e x; L, y .Tournament. Parlialltks 8 Cersr�re �� P I � � t 4Veterani Parkmmt t�%Cts 'Design contract to„....„.ouncil on Begin design process Services phh IIDevetopfnent 4;u s� psa,; 9-6-04 y � .. ��F i• � ari�Ari(S Parks 4 .eistl're teve 1C . 0:00i1:?::„.....,.,„„„:,..,:,,.,.::.: egin VPAG Phase II design Review intergenerational features �y r Cap i-flt roment ;.. 5ervrces 1 e S "a ��/ NOTE: Shaded items have been completed. PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENT& PARK LAND DEDICATION PROJECTS FY 2005 October 29, 2004 Ca•ital Im•rovement Pro'ects Completion Capital Improvement Project Project Funding Date Final Projects Status Manager # Budget Source Expected/Actual Cost Southeast Community Park Two-Acre Purchase Complete M.McAuliffe $40,000 '04 Gen.Fund 12/04 Trail Signs Installed Wolf Pen Creek Signs Sign Tower on hold Pete WP0400 $70,500 General Fund FY'04 3/04 Cemetery Land Acquisition Pending Contract Ross GG9905 $275,000 '98 G.O. Unknown Greens Prairie Rd Landscaping&Irrigation Design Pending Contract David ST0214 Street Project Fund Business Park Sign Pending Contract Pete GG0302 $50,000 Economic Development 12/04 VPAC Soccer Lights In design Pete PK0511 $400,000 General Fund 6/05 Veterans Park Phase II In design Ric P0501 $6,925,000 '03 Bond 10/07 W.A.Tarrow Spray Park Pending Contract Ric $170,000 Community Dev. 6/05 Thomas Pool Collector Tank Repair Pending Contract Ric $20,000 '05 General Fund 5/05 Jack&Dorothy Miller Park Basketball Court Cover Pending Contract Pete PK0512 $175,000 '05 General Fund Lincoln Center Expansion/Improvements Under Construction Ric PK0319 $984,000 CDBG Funds 3/05 Eastgate Improvements Under Construction David PK0404 $40,000 Brazos Beautiful 8/04 $44,270 $44,270 Wolf Pen Creek Trees Under Contract Pete $12,000 Gen.Fund FY'04 11/01/04 $8,360 Parkway Park Pending Contract Pete PK0409 $50,000 '03 G.O.+Zone 2 $44,795 Krenek Crossing Landscaping Under Construction Pete Gg002 $20,000 City Centre 11/04 Central Park Soccer Lights In Design Pete PK0406 $285,000 General Fund 6/05 Steeplechase Park Development In Design Pete&David $315,000 Community Dev. Intergenerational Park Additions In Design David $310,000 '03 Bond Central Park Soccer Field Light Design , In Design Pete PK0406 $20,000 General Funds 10/04 Lick Creek Park Bike,Rocks,Benches,&Slabs Under Contract Pete PK0069 $7,000 '98 Bond 12/31/04 $6,650 CIP Summary Complete 9 Under Construction 3 Bids Received 0 Pending Contracts 7 Out to Bid 0 In Design 6 Pending Land Acquisition 0 Other 3 On Hold 0 Total 20 Park Land Dedication Pro'ects Completion Park Land Dedication Project Project Funding CoDate Final Projects Prioritized Status Manager # Budget Source Ex.ected/Actuat Cost ZONE 1 -$201,664 North•ate Park Ac.uisition On Hold Zone 1 Funds ZONE 2-$159,760 Zone 2& $21,435 Richard Carter Park Sidewalks Under Contract Pete PK0411 $20,000 Replacement 10/31/04 Thomas Park Track On Hold David Zone 2 Funds ZONE 3-$52,869 Central Pond Sailfish Walk Pending Contract David PK0405 $48,500 Zone 3 Funds 10/15/04 $38,750 ZONE 4-$22,103 Zone 4 Funds r Raintree Improvements Concrete Walks In Design Pete NA, $0 $15,000'98 Bond Windwood Im.rovements Concrete Walks In Design Pete NA $0 Zone 4 Funds ZONE 5-$71,020 Jack&Doroth Miller Park Trail Li.htin• Under Contract Pete Pk0408 $55,000 Zone 5 Funds 10/04 $44,668 ZONE 6-$91,339 Southwest Park Development On Hold Pete/David $90,000 Zone 6 Funds Gabbard Park Sidewalk On Hold David NA $0 Zone 6 Funds ZONE 7-$796,493 John Crompton Park Development In Design Pete/David PK9803 $710,000, Zone 7 Funds Unknown ZONE 8-$41 224 ZONE 9-$34,013 ZONE 10-$135,775 Desi.n Edelweiss Gartens On Hold Pete ZONE 11 -$66,560 Pebble Creek Park Improvements/Tot Playground Under Construction Pete PK0403 $36,500 Zone 11 Funds 10/15/04 $38,325 ZONE 12-$4,500 ZONE 13-$574 / Intergenerational Project Park Land Dedication Summary Under Construction 1 Bids Received 0 Pending Contracts 1 Out to Bid 0 In Design 3 Pending Land Acquisition 0 Under Contract 2 On Hold 5 Total 14 01Projects/CIP/CIP&Park Land Ded Project List,doc Page 2 (Tir-tr4 Parks & Recreation Advisory Board Goals & Objectives CITY OF COLLEGE STATION FY2005 (Not Prioritized) 1. Support Regional Park Initiative (Parks & Leisure, Strategy 4) ElDevelop action plan 11 Complete appraisal of property Appraiser chosen; work should be complete by February 18, 2005. Tour for new Parks Board members in spring 2. Andy Anderson Arboretum at Bee Creek (Parks & Leisure, Strategy 1) Develop long-term plan for redevelopment once drainage issues are addressed ElMake additional trail improvements Install new trail markers 3. Oversee planning process for Steeplechase Park (Parks & Leisure, Strategy 2) Conduct public hearings Develop Master Plan Complete design process El Bid project 4. Crompton Park (Parks & Leisure, Strategy 2) ElComplete design process Design in progress. ❑ Bid project ❑ Complete construction Begin operation and maintenance ❑ Conduct dedication ceremony Approved: Page 1 Updated: November 4, 2004 5. Veterans Park, Phase II (Parks & Leisure, Strategy 2) Complete Phase II design plans Design contract approval at October 21, 2004 City Council meeting. Design in progress. ❑ Assist with Veterans Memorial expansion project Veterans Day Ceremony November 11, 2004 ❑ Complete lighting of four existing soccer fields 6. Continued interaction with other City Boards (Lincoln Center, Bryan Parks Board, Conference Center, P&Z, Seniors) (Parks & Leisure, Strategy 2) ElReport from Lincoln Center Advisory Committee ❑ Report from Conference Center Advisory Committee ❑ Report from Senior Advisory Committee ❑ Joint meeting with Planning and Zoning Commission ❑ Joint meeting with City Council 7. Park Land Dedication Ordinance Update (Planning & Development, Strategy 1) ❑ Review and approval of recommendations ❑ Approval by City Council 8. Urban Forest Management Plan (Parks & Leisure, Strategy 1) ❑ Revisit or new direction? 9. Capital Improvement Projects oversight. (Parks & Leisure, Strategy 2) • Intergenerational Park Improvements (See CIP& Park Land Dedication Projects list for status.) Update given at the regular October meeting. ❑ Spray Park at Lincoln Center ❑ Determine use for old buildings at Lincoln Center Basketball pavilion at Jack and Dorothy Miller Park (Zone 5) Approved: Page 2 Updated: November 4, 2004 E] Park Land Dedication Projects (Zone 10) 10. Needs Assessment for facilities and programs. (Parks & Leisure, Strategy 2) Develop survey instrument Conduct focus group meetings Ej Conduct public hearings ElReview and accept final report 11. Park Maintenance Standards Review and Direction. (Parks & Leisure, Strategy 1) EjFirst quarter standards report EDSecond quarter standards report E] Third quarter standards report EDFourth quarter standards report EJDevelop recommendations for improvement 12. Southern Oaks Park (Parks & Leisure, Strategy 2) Neighborhood celebration/dedication of park ElReview park plan for additional improvements 13. Support Greenways Program (Parks & Leisure, Strategy #2) ED Review and assist with update of Hike and Bike Master Plan Kristan Clann review of Hike and Bike Trail Plan at regular meeting of November 9, 2004. EJReview and assist with update of Greenways Master Plan Continued support of Hike and Bike Task Force 14. City Center Project support. ElParks and Recreation office recommendations Parks and open space area recommendations Community Center facility recommendations Approved: Page 3 Updated: November 4, 2004 • 15. Develop plan of action for Northgate Park. ElReview existing Northgate Redevelopment Plan ElDevelop recommendations for neighborhood parks 16. Explore new leisure programs and activities (Parks & Leisure, Strategy 2) E.] Passport program for Seniors Ongoing- November 2nd, 10th, and 1r, 2004. ElPassport program for Teens El Senior Olympics Investigating senior Olympics E] International faculty and scholars picnic Held successfully at Central Park pavilion on October 26, 2004 Ej Dog splash day at Hallaran Pool Held on October 24, 2004. 17. Revision of By-Laws for the Board ElPrepare draft By-Laws Draft turned over for review by Legal. Draft received back from Legal, October12, 2004 ElBoard approval with revised By-Laws Review and possible approval at November 9th Regular meeting. El By-Laws approval by City Council Approved: Page 4 Updated: November 4, 2004 Parks & Recreation Department Goals & Objectives FY2005 (Not Prioritized) CITY OF COLLEGE STATION • Implementation of the CIP Program • Implementation of City Council Strategic Issues • Continuation of Staff Development • Implementation of Special Projects & Programs Implementation of the CIP Program FY 2005 CIP Projects Status: Ongoing. Monthly report given to Board tj FY 2005 Park Land Dedication Projects Status: Ongoing. Monthly report given to Board Continuation of Staff Development Complete Management Academy (Jana Wood) Status: El Complete Supervisory Academy (Mollie Binion; Zach Lowy) Status: Graduation November 16, 2004 El Complete Emergency Management Academy Status: EJ Complete NRPA Revenue Management School (David Gerling) Status: Ej Complete TRAPS Conference (Steve Beachy) Status: Conduct Arbor Master Training Status: El Attend the 11th Annual Southeast Texas Grounds Maintenance Conference Status: El Coordinate and prepare for TRAPS Regional Workshop in Fall 2005 Status: Implementation of City Council Strategic Issues El Acquire new cemetery site and develop Master Plan Status: El Continued implementation of Park Maintenance Standards Status: El Continued implementation of the Urban Forest Management Plan?? Status: E] Continue efforts to make parks more intergenerational Status: Report given at October, 2004 regular meeting Approved: Page 1 Updated: Review leisure service programs Status: Softball program report October 12, 2004. Passport program underway El Pursue cooperative efforts with the City of Bryan on joint programming Status: Investigating senior Olympics Develop Veterans Park & Athletic Complex, Phase II Status: Design contract approval at October 21, 2004 City Council meeting ElPromote performing arts Status: ElContinued implementation of regional planning and development initiative Status: Develop action plan for Northgate Park Status: Develop Master Plan for Steeplechase Status: • Implement Arboretum improvement plan Status: Implementation of Special Projects and Programs El Implementation of the remote sports lighting system Status: In progress J Continue implementation of automated registration software (RecWare) Status: In progress El Conduct benchmark survey of similar cities Status: El Continue investigation of the feasibility for NRPA departmental accreditation Status: Ej Continue investigation of the feasibility of implementing a Donations Program for the Department Status: • Conduct Program and Facilities Needs Assessment Status: Acquire and implement AED's at select PARD facilities Status: J Acquire and install Wolf Pen Creek street banners. Status: Facilitate Cricket program. Status: Northgate Music Series?? — Seek direction Status: Investigate Lincoln Center staffing possibilities Status: Decide what should be done with old buildings at Lincoln Center Status: Approved: Page 2 Updated: Senior Services Coordinator October 2004 Veteran's Day: November 11th: A program will be held a Veteran's Park starting at 5:30pm. The public is invited. We will also have veterans speak at Teen Talk at the EXIT Teen Center at 7:00pm. Senior World Passport Program: November 2: China, 10:00am November 10: India, 10:00am November 17: Arab World, 1:00pm RSVP to the International Center at 862-6700 if interested in attending November 10 The Computer Club for Seniors will meet from 9:OOam-10:30am at the College Station Utilities Training Center located at 1601 Graham Road. The speaker is Caren Urban with First National Bank. She will be speaking on the security of on-line banking and identity theft. All seniors are invited. For more information on the Computer Club contact the College Station Senior Services Coordinator at 764-6371. November 19 Third Friday Bridge Group meets at the College Station Teen Center from 9:30am- 12:30pm. To have your name added to the call list, please contact College Station Senior Services Coordinator at 764-6371. This is a free program. November 29 The George Bush Presidential Library presents the Classic Film Charade at 7:00pm. College Station Senior Services will provide transportation for seniors at designated pick- up locations to the film. To make a reservation for transportation, please call 764-6371. Seating on the bus is limited. College Station Senior Advisory Committee Regular Meeting Monday, October 25, 2004 College Station Teen Center 1520 Rock Prairie Road Minutes Members Present: Patricia Boughton, E.E. Burns, Frank Camplone, Laura Holmes, Catherine Lamb, Joe LeCour, Robert Meyer, Neal Nutall, Raymond Reed, Colleen Risinger, Yvonne Stevens, Betty Wilborn and Joanna Yeager Members Absent: Haskell Monroe and Dipankar Sen Staff Present: Marci Rodgers, Senior Services Coordinator I. Call to order. The meeting was called to order by Robert Meyer, Chairman, at 10:02am II. Hear visitors. Dr. Susan Rodiek and 13 students from the College of Architecture attended the meeting and explained that they were working on a Senior Activity Center Design Project as a class assignment. The senior center/community center is a project that will use A&M land located on the corner of Wellborn Road and George Bush Drive. The students design must include a lobby, multi-purpose room, kitchen, arts & crafts room, exercise room, game room, two classrooms, office suite, restrooms, mechanical room,janitor closet and one unique room for a total square footage of 12,000— 14,000. The location will include parking and outdoor features such as walking trails and picnic areas. The building will include a second floor. Members of the senior advisory committee were asked to comment on what the building should look like and to make suggestions to the list of rooms and sizes. Committee members interested in working with the students will be asked to review their design projects at a midway point and attend a final presentation. It is the desire of the students to present their final projects to members of the City Council, Parks Board and Senior Advisory Committee. III. Approval of minutes from regular meeting on September 27, 2004. Neal Nutall made the motion that the minutes be approved. Patricia Boughton seconded the motion. The motion passed. IV. Review Senior Advisory Committee Mission Statement. The mission statement adopted May 1999 reads, "To provide College Station seniors with a desirable place to live that fulfills their needs and allows them to share their talents, in a way that College Station seniors may provide leadership in areas of personal knowledge and experience, so that the whole community will have quality of life". Laura Holmes made the motion that the committee postpone action on any changes to the mission statement. Raymond Reed seconded the motion. The motion passed. V. Committee Reports: • Senior Friendly Award Betty Wilborn, Patricia Boughton and Colleen Risinger served on the sub- committee. Betty Wilborn reported that the sub-committee met on September 30th with Robert Meyer and Marci Rodgers at the Teen Center to discuss revisions to the current application for the Senior Friendly Award. A copy of the new application form was distributed to the committee for review. The brochure will be sent to the Communications Director for the City of College Station for review. Raymond Reed made the motion that the sub-committee proceed with the details of distributing and publicizing the brochure to businesses. Catherine Lamb seconded the motion. The motion passed. • Goals Raymond Reed and Joe LeCour served on the goals sub-committee. They met with Robert Meyer and Marci Rodgers on Wednesday, October 06, 2004 to discuss new goals for the committee for the year 2004-2005. The following goals were submitted to the Senior Advisory Committee for discussion and consideration. Steps for achieving the goals will be discussed at the next regular meeting of the Senior Advisory Committee. Further development of proposed plans for Central Park Senior Center II. Increase awareness of senior programs available through the College Station Parks and Recreation Department III. Increase senior use of city parks Joanna Yeager made the motion that the goals be accepted. Catherine Lamb seconded the motion. The motion passed. VI. Senior Services Coordinator Report. (report attached) VII Next meeting and agenda items: Monday, November 29, 2004 • Provide members with a copy of the plans for senior center at park headquarters. VIII. Adjourn. The meeting adjourned at 11:44am. [' Pam Springfield -CC Adv. Committee Monthly Meetings Postponed Page 1 i From: Nita Hilburn To: CC Adv. Comm Agenda Posting Date: 10/20/2004 8:34:25 AM Subject: CC Adv. Committee Monthly Meetings Postponed As many of you may know, Alma Molena, one of our Advisory Committee Members had a massive stroke. She is still recovering in St. Joseph Rehab. The recovery looks to be a very long, hard one for her. She is making great strives in recovery, however, she is still having trouble communicating. Alma is in therapy twice a day and is now on solid foods. Please keep her and her family in your prayers. All Adv. Committee Meetings are cancelled until further notice, due to lack of Quorum. Thunkg, Nhi|burn@cetx.guv Seorotary, Event Coordinator College Station Conference Center 1300 George Bush Drive College Station, Texas 77840 879/784'3720 fax 979/764-3513 VETERANS DAY CEREMONY 11 NOVEMBER 2004 BRAZOS VALLEY MEMORIAL FOR ALL VETERANS COLLEGE STATION, TEXAS 5:30 P.M. WELCOME MAJOR GENERAL, USA (RET.)ALVIN JONES BRAZOS VALLEY VETERANS MEMORIAL BOARD OF DIRECTORS INVOCATION DR. P. DAVID ROMEI CHAIRMAN, VETERANS MEMORIAL DESIGN COMMITTEE AMAZING GRACE MAJOR, USA(RET.)BILL HERRIDGE POSTING OF COLORS TEXAS A&M UNIVERSITY, CORP OF CADETS COLOR GUARD NATIONAL ANTHEM TEXAS AGGIE BAND "TEXAS OUR TEXAS" SERVICE MEDLEY GREETINGS MAYOR ERNIE WENTRCEK CITY OF BRYAN MAYOR RON SILVIA CITY OF COLLEGE STATION THE HONORABLE RANDY SIMS BRAZOS COUNTY JUDGE THE HONORABLE CHET EDWARDS U.S. HOUSE OF REPRESENTATIVES 17TH CONGRESSIONAL DISTRICT OF TEXAS REMARKS COMMISSIONER JERRY PATTERSON TEXAS GENERAL LAND OFFICE 21 GUN SALUTE TEXAS A&M UNIVERSITY ROSS VOLUNTEERS TAPS BUGLER, TEXAS AGGIE BAND SPECIAL THANKS To: TEXAS A&M UNIVERSITY CORPS OF CADETS COLLEGE STATION PARKS AND RECREATION DEPARTMENT ARTS COUNCIL OF BRAZOS VALLEY BRAZOS COUNTY YOUNG REPUBLICANS 11 NOVEMBER 2004 ‘-Ar4 CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD ABSENCE REQUEST FORM FOR ELECTED AND APPOINTED OFFICERS I will not be in attendance at the Y u U • CI 0 " O CP meeting of the Parks and Recreation Advisory Board for the reason(s) specified: Name Date Rec'd Reason /q'' ARM , fi-e `. o(I (a,V 4 , / 4 ./. ( -- ?- 6 cf- . - _ /1 --- Otf 0 1 Li CP604.1"at 4)41.t, I JO, Signature 4 Requests for Absence must be submitted to the Parks Staff Assistant at 764-3414 prior to the meeting date. Pam Springfield- Board Meeting - November 9th Page 1 From: "Byron C. Blaschke" <blaschke©tca.net> To: <pspringfield@cstx.gov> Date: 11/5/2004 8:42:43 PM Subject: Board Meeting- November 9th I have a meeting in Austin on Tuesday afternoon, November 9th. If I get back in town in time, I will attend. If not I would like to be excused from the meeting for that evening. Thanks, Carol Blaschke • City of College Station Absence Request Form For Elected and Appointed Officers Name /-) >,/ - Request Submitted on / (t9c-i- o y I will not be in attendance at the meeting of it)0 (if 9 4069' for the reason(s) specified: (Date) L'a)POLt.- / /,) 0 A-c-A-D ,4-L4) / tA) 4 /Cf4 _L" ie-6111) -tzav16-t &AC iLL P MA/ rW10-& Signature This request shall be submitted to the office of the City Secretary or Board Secretary one week prior to meeting date. o:couocil/abienreq.doc /4 . / Sz