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HomeMy WebLinkAbout06/08/2004 - Regular Minutes - Parks Board — _ Parks and Recreation Advisory Board Regular Meeting Tuesday, June 8, 2004, 7:00 p.m. The EXIT Teen Center 1520 Rock Prairie Road College Station, Texas Staff Present: Steve Beachy, Director of Parks and Recreation; Peter Vanecek, Senior Parks Planner; Curtis Bingham, Parks Operations Superintendent; Peter Lamont, Recreation Superintendents; Pamela Springfield, Staff Assistant. Board Members Present: John Nichols, Chairman; Glenn Schroeder; Don Allison; Larry Farnsworth; Jodi Warner; Glen Davis; Gary Erwin, Alternate. Board Members Absent: All members were present. Guests: Billy Hart, President - College Station Soccer Club; Todd Callaway BCS Soccer; Stephen Hollas - Aggieland Soccer Club; David Anderson, Board Member - College Station Soccer Club; Jane Denoux - Aggieland Soccer Club; Charles Edelmon, President - Woodland Hills Homeowner's Association; Frank Thurmond, Woodland Hills, Ltd.; James Massey, Councilman Place 1; John Nielsen-Gammon and Amy Stuart, Texas A&M University. 1. Call to order. John Nichols called the meeting to order at 7:00 p.m. 2. Pardon '' Possible action concerning requests for absences of members. There had been no requests for absence submitted. 3. Hear Visitors. Hearing none this item was closed. 4. Discussion, consideration, and possible approval of minutes from the regular meeting of May 11, 2004. Jodi W. moved to approve the minutes from the May meeting and Glen D. seconded. Hearing no opposition, the motion carried unanimously. 5. Discussion, consideration, and possible action regarding soccer field lights. Todd Callaway - BCSSL, Billy Hart - CSSC, and Stephen Hollas - ASC presented the Board with a letter (attached) which clarifed their priority needs and asked for help from the City in achieving their goal for more lighted practice fields. The letter also explained that the three clubs were working on a joint U.S. Soccer Federation grant to obtain funding in order to install lights for the Central Park fields and for additional lit fields at Veterans Park and Athletic Complex. Parks and Recreation Advisory Board Page 1 of 4 Regular Meeting of June 8, 2004 Approved July 20, 2004 Discussion followed regarding the city's lighting specifications and associated costs, field usage by the various leagues, balancing and prioritizing the needs and requests for lit soccer fields with the need for neighborhood park development, and funding issues. Glenn S. made a motion that the Board recommend to Council that seven soccer fields be lit, with the priority being three fields at Central Park and the secondary priority being four fields at Veterans Park and Athletic Complex, for a total of seven fields. Don A. seconded. Glenn amended the motion to add that the Board was in support of any grant funding or donations of qualified materials. The vote was called. All were in favor of the motion as stated and hearing no opposition, the motion passed unanimously. 6. Presentation, discussion, and possible action regarding a Neighborhood Park in Zone 9 (Woodland Hills). Charles Edelmon, President of the Woodland Hills Homeowner's Association, and Frank Thurmond of Woodland Hills, Ltd., were present to request moving the development of this park along, as there was no other park in this subdivision and residents had to cross Greens Prairie Road in order to get to Pebble Creek Park. There were 111 lots in Woodland Hills, but it was likely that there would not be any future residential development in the area to generate additional Park Land Dedication funds. Approximately three acres of the 13.9 acres was dedicated park land, with the remaining acreage being a greenway. A survey of the homeowners in 2003 had indicated that their priorities were nature trails, a picnic area, and a playground. The final cost to develop the park would not be known until the design process was underway; however, scaling back the amenities that might go into the park was a consideration due to the low number of residents the park would serve. After further discussion, Jodi moved that Woodland Hills Park be presented as a park under consideration for development during the joint meeting with Council, with the budget to be determined pending public input. Larry F. seconded the motion. All were in favor, and the motion carried unanimously. 7. Discussion, consideration, and possible action reciardinci a joint meeting with the City Council to discuss lights for soccer fields and neighborhood parks. Discussion and recommendations having been made in previous agenda items regarding some of the issues that would be considered during the June 10th meeting with Council, the Board deliberated on the priority of development and funding issues for four neighborhood parks (Steeplechase, University Park, Woodland Hills, and Eastgate). There were concerns about spending money to develop Eastgate Park which was not a typical park, when there were specific needs in other areas. Parks and Recreation Advisory Board Page 2 of 4 Regular Meeting of June 8, 2004 Approved July 20, 2004 Glen D. made a motion to present to Council the development of four parks with Steeplechase Park as priority #1, University Park as priority #2, Woodland Hills Park as priority #3, and Eastgate Park as priority #4; and, requesting the amount of $1.1 million subject to final cost estimates, deleting the park land dedication funds as the supplements to the cost estimate. Gary E. seconded the motion. After discussion about why University Park was the second priority, the vote was called, voted on, and carried 6-1. 8. Discussion, consideration, and possible action regarding an Air Quality Monitoring Station at Lick Creek Park. Dr. Amy Stuart and Dr. John Nielsen-Gammon were in attendance to present a proposal for installation of a state and federally-funded Environmental Research and Monitoring Station in Lick Creek Park. Dr. Nielsen-Gammon gave a brief presentation to explain its purpose, use, specifications, and site location (see attached). No monetary support from the City of College Station would be required. This was being done as part of a major state-wide air quality study being done in collaboration with three universities. The contract with the city would be reviewed again in 2006, so it was possible that the tower could become a permanent fixture in the park. It was recommended that coordination be done with some of the other departments at TAMU to see if the study tied in with other research being done in the park. Glenn S. made a motion to approve the installation of the station at Lick Creek Park and Gary E. seconded. The motion was voted on and carried unanimously. 9. Discussion, consideration, and possible action regarding lights for the Road Runner Track in Jack & Dorothy Miller Park. Peter Vanecek presented a proposed site plan for lighting the track with eleven lights, spread out at 150' intervals around the track. The cost estimate for the lights, engineering fees, and installation was approximately $50,000. Glen D. made a motion that the lights be installed at the Jack & Dorothy Miller Park track as soon as possible, and that it be done in coordination with school being out for the summer. Don A. seconded the motion. The motion was voted on, and carried unanimously. 10. Report, discussion, and possible action concerning the Capital Improvement Program. • FY 2005 Community Development Budget Recommendation N Spray Park: The development of a spray park in Tarrow Park, which had been included in the W.A. Tarrow Park Master Plan but not in the recent bid process, would be funded through Community Development Block Grant money and included in their FY 2005 budget process. This would be a great addition to the park that would go in between the gymnasium and the new Parks and Recreation Advisory Board Page 3 of 4 Regular Meeting of June 8, 2004 Approved July 20, 2004 pavilion. Jodi W. made a motion to approve the development of the spray park and Glen D. seconded. All were in favor, and the motion passed unanimously. ■ November 2003 Bond Election Projects N Set meeting and confirm membership of VPAC Subcommittee: John N., Glen D., and Larry F. agreed to continue to serve on the subcommittee until new members were appointed to the Board. Gary E. also agreed to serve. 11. Review, discussion, and possible action concerning Board and Department Goals and Objectives, and City Council Strategic Plan. Hearing none this item was closed. 12. Discussion of calendar, future meeting dates, and possible agenda items. • Regular Meeting July 13, 2004: Due to the Citizen Advisory Board Orientation meeting scheduled for July 13th, the next regular meeting of the Parks Advisory Board was moved to Tuesday, July 20, 2004. • Possible July Agenda items: - Discussion regarding status of girl's fastpitch softball tournaments - Report on status of signage at the Arboretum 13. Adjourn. A motion was made to adjourn and seconded. Hearing no opposition, the meeting adjourned at 10:05 p.m. Parks and Recreation Advisory Board Page 4 of 4 Regular Meeting of June 8, 2004 Approved July 20, 2004 dag-tca (rte ���� l cTur� Zd l ao_e_., _ lit1 -21_,/ 4 1'1'1 -- i Y -s40' .eti or 11 B17.1 (2 e4 4 k 1 p: ��-c c, 47,1-1- �hpL �d�'��us Ass;"l4.� CSsS�ul Glib a.11id ders�✓1 -- c- -raca„.. 0///c. 27. . i 1 I/4,1'11 ,-,.,..g or ///0-0-14.---e II I C o � /.1 �, ((cuddle � 6 e- 5 SQ Gcs�. - ' ' ./.'1' ' -II'''4S-' ' 1 rt 11 h �&! f fty�p N A I ` .i-;- f k S is ,Y�-;° e ; f �� . ii ! + a 4 • i, 1 i ill i 1 i CITY OF COLLEGE STATION PARKS AND RECREATION Absence Request Form For Elected and Appointed Officers I will not be in attendance at the meeting of ( 0VlQJô for the reason(s) specified: rtgt • 4 • Aaidt.... Y-S \ 0 6Q} G if Signatury This request shall be submitted to the office of the committee/board secretary prior to the meeting date. o:board/absenteeform.doc . , LIGHTED SOCCER FIELDS The College Station Soccer Club, Aggieland Soccer Club, and the Bryan-College Station Soccer League (Adult) have been informed that mixed messages have been presented to the Parks Board and the City Council by some individuals in our clubs in regards to the needs for our organizations from the Parks and Recreation Advisory Board and the City Council. This memo is an attempt to: 1) Clarify what we see as priority needs; 2) Identify what actions the city can take to help achieve these goals;and 3) Identify what actions the clubs will take to help achieve these goals. 1) As soccer has grown in our community, a need for lighted fields has become apparent. There are approximately 1500 registered players in the three clubs playing in College Station. In the past two years some of the needs have been addressed, with the opening of the spectacular Veteran's Park;however,there is still a need for more lighted fields.At the current time there are only four lighted fields available, (two at Veteran's Park and two at Southwood Athletic Complex) two of which are only available during the Spring Season. Many parents are unable during the fall and spring to get off of work,get their children and get to fields in time to have any meaningful practice. Because most games are played on weekends during the day, the primary need at the time is for lighting practice fields rather than game fields. While adding additional lighted game fields is needed the most important need at this time are lighted practice fields. The lighting of practice fields will remove practices from our current lighted (game) fields at Veteran's Park, resulting in the availability of more lighted game slots (if needed), and ensuring that our high quality game fields do not receive excessive wear, allowing the city to maintain this jewel of a park. 2) Our Clubs would like to ask the City to determine if a less powerful lighting system (compared to Veteran's) is acceptable for use at Central Park for soccer practice fields. A less powerful lighting system would reduce the cost of lighting such fields. If acceptable, then we would ask the City to recommend, approve, purchase and install lower-candlepower lights at the Central Park soccer fields to serve primarily as soccer practice fields. 3) While realizing the costs of lights are expensive, our clubs are taking a multi-prong approach to assist the City in addressing this need. A) We are putting together a joint grant between our 3 clubs with the U.S. Soccer Federation to fund a lighting set for as many Central Park fields as we can light. The submission deadline for this grant is December 1st. We intend to ask for the limit of$100,000 from the USSF,and additional funds from other public granting agencies. B) During the coming year we will organize some fund-raising activities specifically geared at lighting these fields and/or additional fields at Veteran's Park. 4) What we request from you. A) That the City determine if a less powerful lighting system (compared to Veteran's)for Central Park with the use of lower-candlepower lights for soccer practice fields. B)We would like your support with our grant application. A letter of support from the Parks and Recreation Advisory Board and the City Council will help us immensely. C) A matching funds statement from the City will help leverage funds from the granting agencies. We ask that you consider what kind of direct matching level is feasible. D) Any advice or suggestions that you may have. Sincerely, ---------- ta" €z,L c49A-- (k (......a., odd Callaway, BCSSL i :i y ' ,CSSC Stephen Hollas,ASC COST ESTIMATE WOODLAND HILLS PARK June 8, 2004 1. Playground $37,000 2. Basketball court $30,000 3. Picnic units 2 $6,000 4. Area lights (4) $16,000 5. Drinking fount./water line $7,500 6. Benches 2 (steel w/slab) $3,000 7. Water meter $500 8. Elec.panel/meter pedestal $2,000 9. Swing set $10,000 10. Sidewalks (1/4 mile) $42,000 11. Bridge & engrg.fees (30') $35,000 12. Sign & planter bed &irrig. $3,500 13. Shelter/slab/tables $20,000 14. Shade cover (playground) $8,000 15. Trees(with irrig) 24 $6,000 16. Grading/seeding/topsoil $20,000 17. Bike rack $800 SUB TOTAL $247,500 CONTINGENCY $25,000 TOTAL $272,500 _ June 10, 2004 Workshop #2 Joint Meeting with the Parks & Recreation Advisory Board to Discuss Parks Issues To: Tom Brymer, City Manager From: Steve Beachy, Director of Parks & Recreation Agenda Caption: Joint meeting with the Parks 8& Recreation Advisory Board for discussion and possible action regarding neighborhood parks improvements and proposal to light soccer fields. Recommendation(s): Discuss the issues with the Advisory Board and provide direction to staff regarding additional projects for neighborhood parks and lights for soccer fields. The Advisory Board will discuss these issues at their June 8th meeting and prepare a recommendation. Further, staff recommends that any projects requiring funding be considered as a part of the budget process for the upcoming FY05 Budget. However, funds exist now to move forward on electrical design for any soccer fields Council determines need lighting so that the construction could be expedited (if funded by Council) in FY 05. Summary: The initial report was presented to Council on April 29th as a follow-up from the February 26, 2004 Workshop report regarding several park issues. At the conclusion of that meeting, Council directed staff to return at a later date with a plan and funding options to address the issues of lighting additional soccer fields and providing improvements to Eastgate and Steeplechase neighborhood parks. In addition, two other undeveloped neighborhood parks, Woodland Hills and University Park, were included due to recent citizen interest in these sites. The Council directed staff at the April 29m meeting to return at a later date for a joint meeting with the Parks & Recreation Advisory Board to further discuss these issues. Staff also researched potential designs that may reduce costs. However, it is determined that any savings would be minimal. The Advisory Board is scheduled to discuss these issues at their regular meeting on June 8th and they will report on any actions, priorities and other recommendations to the Council at the workshop meeting. Budget and Financial Summary: The proposal to light 10 existing soccer fields would require approximately $1,000,000 for design and construction and approximately $100,000 in annual operating costs. This amount can be adjusted based on the actual number of fields that lights are installed on. Also, approximately $1,107,000 would be required for the development of four neighborhood parks. Annual operations and maintenance costs will be required for these additional park facilities, and would be requested as part of the annual budget process. All of these potential projects will require additional funding beyond current approved levels. The scope and time table for implementation of these proposed projects can be adjusted as required based upon funding availability and authorization. Funding options that are being considered for these proposals include issuing debt in the form of certificates of obligation, and using some one time funds from the General Fund fund balance that may be available. The funding option recommended will depend on the level of funding needed for the various projects. The overall impact of any direction given will be reviewed again as part of the FY 05 budget process. Attachments: 1. Soccer Field Lighting Proposal - Option 1 2. Soccer Field Lighting Proposal - Option 2 3. Soccer Field Lighting Proposal - Option 3 4. Neighborhood Park Improvement Proposal 5. Park Zone Map To: The Honorable Mayor and City Council Through: Tom Brymer,City Manager From: Jeff Kersten, Budget and Strategic Planning Director Date: April 21, 2004 Subject: Neighborhood Park Improvements and Soccer Field Lighting Financing Considerations The following is a summary of some of the key points regarding options on financing additional neighborhood parks and soccer field lights currently not included in the budget or the 5 year capital projects plan. The proposal to light 10 soccer fields will cost approximately$1,000,000 for design and construckm,and approximately$100,000 in annual operating costs. The capital portion of this project could be funded through the issuance of certificates of obligaions over the next several years. The funding for the additional neighborhood park projects identified will also require additional resources. The total estimated cost of the park projects identified on the coversheet is $1,250.000. These projects include improvements to Eastgate Park,the construction of Steeplechase Park, Woodland Hills Park, and University Park. It should be noted that last year the $38 million capital project program passed by the voters considered a number of capital projects including$8,105,000 for park improvements. The Steeplechase Park development is one of the projects that was considered by the citizens committee, however it did not rank high enough to be included in the final recommendations for the 2003 General Obligation bond election. The soccer field light project and the other park improvement projects were not reviewed by the citizens committee as part of the 2003 C[Pproccyx. There are some resources from Parkland Dedication funds, beautification funds for the Eastgate Park project, and potential resources from Community Development Block Grant for the University Park project. These resources are currently estimated at$543,000. An additional $707,000 is currently anticipated to be needed for these projects. If the City Council wishes to move forward with these projects, the additional$707,000 could be funded by issuing certificates of obligation over the next several years. There will also be additional operations and maintenance costs that will be added to the operating budget as these projects are constructed and come on line. There is sufficient capacity available to issue this total additional debt o[$|,707,000for the soccer field lights and the park development and improvement projects without having an impact on the debt service portion of the tax rate. The current financial forecast shows there will be capacity to issue approximately$14 million of additional debt over the next 5 years, beyond what has already been obligated for the $38.4 million bond authorization approved last November. Of this amount approximately$5 million has been identified for projects in the current 5 year capital project plan. These projects include the new business park, various technology projcctu, and street projects in the southside area. Therefore,approximately$9 million in debt capacity is available for additional projects to be identified over the next 5 year period. It should be noted that there are a number of projects which the City Council may wish to consider issuing additional debt in the next several years. These include the Aggie Field of Honor project,street projects including improvements to F&B Road,additional technology projects,as well as the parks projects currently being discussed. The City Center project is also one that may require additional resources. All of these projects as well as any others that may come up during the budget process should be considered to determine the overall priority of the City Council. The City Council may wish to consider a cautious approach in utilizing the additional debt capacity,especially given some of the uncertainties with the State Legislature and the potential changes to property tax laws and the impact they could have on College Station. If this debt capacity is used in the next five years, it will not be available for future projects in the next five year capital project planning period. The overall impact of any direction given will be reviewed again as part of the FY 05 budget process. City of College Station Neighborhood Park Improvement Proposal April 2004 PURPOSE: This proposal is intended to offer a response to direction giving to Staff at the February 26, 2004 City Council Workshop (Agenda$4) in regard to the improvement of Eastgate Park and Steeplechase Park. At that meeting, the Mayor directed Staff to develop a plan along with funding options to provide improvements to these two sites. In addition, two other neighborhood parks are worthy of consideration for improvements due to their proximity to existing residents and the lack of any park facilities within 1/2 mile walking distance. Woodland Hills Park is located in a new subdivision north of Greens Prairie Road. Residents in this neighborhood have requested improvements to the existing vacant park land. However, there is only $33,000 in Parkland Dedication Funds in the Zone 9 account. It is unlikely that any significant additional funds will be generated in this area due to the current land use plan which includes the new business park. Therefore, additional funding is required to develop a typical neighborhood park for the residents. PROPOSAL: This proposal is intended to provide supplemental funding for development of these four parks. Partial funding is available from existing resources for Eastgate, Steeplechase and Woodland Hills Parks. The University Park site is in an area that is eligible for Community Development Block Grant Funding. Development of a typical neighborhood park in College Station is estimated to cost approximately $315,000. This proposal uses that number as a starting point and adjusts the amount based upon each specific site and probable improvements. Also, any currently available funding is factored in to determine the additional estimated costs. SCHEDULE: YEAR PARK SITE ACRES PARK ZONE EST. COST FY2005 Eastgate 1.80 Park Zone 2 $180,0001 FY2005 Steeplechase 9.0 Park Zone 5 $245,0002 FY2006 Woodland Hills 13.9 Park Zone 9 $282,0003 FY2007 University Park* 10.2 Park Zone 2 $400,0004 TOTAL: $1,107,00 I Supplements$40,000 KBB beautification project&$xx of Zone 2 Parkland Dedication Funds 2 Supplements$70,000 of Zone 5 Parkland Dedication Funds 3 Supplements$33,000 Of Zone 9 Parkland Dedication Funds 4 Proposed for Community Development Block Grant funding CONCLUSION: This proposal will result in the development of four additional neighborhood parks within the next three fiscal years. All of these sites are currently owned by the City and are in close proximity to existing residents. Also, without additional funding approval,these sites will not be developed in any significant manner for the foreseeable future. Annual operation and maintenance costs will increase as the parks are developed. These costs will be dependent upon the type of improvements for each site and will have to be included in the annual budget requests as they become operational. City of College Station Soccer Field Lighting Proposal Option 1 PURPOSE: This proposal is intended to offer a response to direction giving to Staff at the February 26, 2004 City Council Workshop (Agenda Item # 4) regarding equity issues related to lighted athletic facilities. At that meeting, the Mayor directed Staff to develop a plan along with funding options to light more soccer fields at the rate of two potentially per year. PROPOSAL: This proposal is based upon the approach of providing high quality sports lights for existing soccer fields in the most economical way possible over a five year period. To accomplish this, we propose to request funds to begin design in FY04 for the first project. For that, we propose to provide lights for four existing fields at Veterans Park and Athletic Complex over the next two Fiscal Years. In addition, we propose the addition of lighting for the next three fields to be constructed as part of the Phase II project in FY 2006 and FY 2007. All of these fields are 120 yards X 80 yards and can be divided into two smaller fields if needed. Following completion of that project, the next fields that are appropriate for lights are those at Central Park. These include one field that is 120 yards X 80 yards; and two fields that are 100 yards X 70 yards. SCHEDULE: YEAR LOCATION SIZE QUANTITY EST. COST FY2005 Veterans 120x80 2 $200,000 FY2006 Veterans 120x80 2 $210,000 FY2007 Veterans 120x80 3 $350,000 FY2008 Central 120x80 1 $105,000 FY2009 Central 100x70 2 $200,000 TOTAL: 10 $1,065,000 CONCLUSION: This proposal will result in the availability of 10 additional lighted soccer fields over a five year period, bringing the total to 14 lighted soccer fields in the City. Of these, 12 are full size fields that can be divided into two smaller youth fields on an "as needed" basis. April 04 City of College Station Soccer Field Lighting Proposal Option 2 PURPOSE: This proposal is intended to offer a response to direction giving to Staff at the February 26, 2004 City Council Workshop (Agenda Item # 4) regarding equity issues related to lighted athletic facilities. At that meeting, the Mayor directed Staff to develop a plan along with funding options to light more soccer fields at the rate of two potentially per year. PROPOSAL: This proposal is based upon the approach of providing high quality sports lights for existing soccer fields in the most economical way possible over a three year period. To accomplish this, we propose to request funds to begin design in FY04 for the first project. For that, we propose to provide lights for four existing fields at Veterans Park and Athletic Complex during Fiscal Year 05. In addition, we propose lighting for the next three fields to be constructed as part of the Veterans Park Phase II project in FY 2006 and FY 2007. All of these fields are 120 yards X 80 yards and can be divided into two smaller fields if needed. The other fields that are appropriate for lights are those at Central Park. These include one field that is 120 yards X 80 yards; and two fields that are 100 yards X 70 yards. These can be scheduled as a single project to be completed in FY2006. SCHEDULE: YEAR LOCATION SIZE QUANTITY EST. COST FY2005 Veterans 120x80 4 $410,000 FY2006 Central 120x80(1); 100x70(2)3 $305,000 FY2007 Veterans 120x80 3 $350,000 TOTAL: 10 $1,065,000 CONCLUSION: This proposal will result in the availability of 10 additional lighted soccer fields over a three year period bringing the total to 14 lighted soccer fields in the City. Also, the construction process would be easier due to the fewer number of projects. Of these, 12 are full size fields that can be divided into two smaller youth fields on an "as needed" basis. April 04 City of College Station Soccer Field Lighting Proposal Option 3 PURPOSE: This proposal is intended to offer a response to direction giving to Staff at the February 26, 2004 City Council Workshop (Agenda Item # 4) regarding equity issues related to lighted athletic facilities. At that meeting, the Mayor directed Staff to develop a plan along with funding options to light more soccer fields at the rate of two potentially per year. PROPOSAL: This proposal is based upon the approach of providing high quality sports lights for existing soccer fields in the most economical way possible over a three year period. To accomplish this, we propose to request funds to begin design in FY04 for the first project. For that, we propose to provide lights for four existing fields at Veterans Park and Athletic Complex and three fields at Central Park during Fiscal Year 05. In addition, we propose lighting for the next three fields to be constructed as part of the Veterans Park Phase II project in FY 2006 and FY 2007. Five of these fields are 120 yards X 80 yards and can be divided into two smaller fields if needed. SCHEDULE: YEAR LOCATIONS SIZE QUANTITY EST. COST FV2005 Veterans & Central 120x80 7 $715,000 FY2007 Veterans 120x80 3 $350,000 TOTAL: 10 $1,065,000 CONCLUSION: This proposal will result in the availability of 10 additional lighted soccer fields over a three year period bringing the total to 14 lighted soccer fields in the City. This option would add the most number of lighted fields in the shortest time period. Also, the construction process would be easier due to the fewer number of projects. Of these, 12 are full size fields that can be divided into two smaller youth fields on an "as needed" basis. April 04 May 14,2004 Mr.Pete Vanacek City of College Station Central Park 1000 Krenek Tap Rd College Station,TX 77840 RE: Soccer field lighting cost comparison Mr. Vanacek: I have review the cost associated with lighting a soccer field and compared these to a standard field. For this comparison I am defining a standard field as the existing installation at Veterans Park. These fields are lighted using 80'spun concrete poles with a mounting height of 70'and a maintained lighting level of 30 foot candles. The following is a summary of items which could be considered for cost reduction. Alternate poles: This is the item which would have the greatest impact on the actual installation. Due to the overall length of these poles wooden poles would cost about the same as concrete therefore they were not considered. Due to the rising cost of steel and other variables at this time spun concrete poles are the least expensive. If the price of steel falls this could change. Remote Ballast: The existing system is using remote ballast mounted close to the pole base. To use a standard fixture with an integral ballast the estimated reduction would be approximately$5,000. Lighting Control: The lighting controller used at Veterans park is in a stainless steel enclosure,has an integral lighting contactor and is key operated. This could be replaced with a fused disconnect in a NEMA 3R steel enclosure for a potential savings of$1,400. Lighting Levels: Currently most municipalities are lighting fields at a level of 30 foot candles. The minimum level recommended by IES(Illuminating Engineering Society of North America)for recreational play is 20 foot candles. The possible reduction in cost for this is approximately$3,500. Alternate light sources: Due to the extreme difference in operating cost,maintenance cost, and level of lighting quartz lighting was not considered as an option. Alternate wiring: The use of overhead wiring was not considered since the additional cost of down guys and hardware for poles would offset the cost of underground wiring. Summary: 1. Historically we have given the contractor the option of using concrete or steel. In the past however we have not allowed direct embed poles. To further assure a more economical installation the use of direct embed poles should be considered. Giving the contractor an option of which pole to use should assure the city of the most economical installation without compromising quality or durability. 2. The use of remote ballast is helpful for maintenance however in my opinion is not justified by the additional cost and therefore this reduction should be considered. 3. The savings associated with using a disconnect for lighting control is more than offset by the aesthetics, and longevity of the lighting controller therefore I do not recommend this as an option to be considered. I,WIIrn.UI.ocur field lighting•umn.r,,.,A Page 2 of 2 • 4. The cost of reducing the lighting levels to 20 foot candles is so minimal that my recommendation is this item should not be considered. Note that th information in this letter is based upon our estimate and these cost should not be considered as and actual or maximum cost. Sincerely, Paul Swoboda P.E. 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"`- `r,f,4 �. fc.„' 'v x� :. _ R. �",� ,..4iiiia.,,,,,, , ,,,, „,,,:,-,-„,„„k„,.. ,,,,,, . foo, .,• ^��,a_ a, w 40). .;:if,,,....„;. ..i:i., ,,,,,;,,,t.t .,,,...-„ --.;.. ,,,,t.,f' --...f.,,,,y7..., . » it.....„ 7,...„ •� Woodland Hills Park 0 100 200 400 600Feet NORTH 1 inch equals 118 feet Cost Estimate for Area Lighting Eleven (11) Light Poles and installation N $45,000 SI /---. 1 ____----qFp O O ril i o P 0 - ! a , d Lr v 1 I a - I PRACTICE I SOFTBALL , FIELD I 1 11 PROPOSED LIGHTS PLAYGROUND Nt +I ROCK PRARIE ELEIENTARY SCHOOL C O I CDI BASKETBALL , 0 I COURT E o I Id SOFTBALL1 FIELD ® _`FITNESS STATION , 40 s* y 04 -tt t' .„ LTER ( I ; O cis b 0 ,i, O SOCCER PRACTICEmos FIELD ° T WINGER Oe 1r)) i ,► I NOT TO SCALE I �--8 B E1.3RGeiNCE B O B• B�B i3 O� Rock Prairie PraMle rd OF 1 Proposal for an. Environmental Benefits to Lick Creek Park and Research and Monitoring Station College Station in Lick Creek i ;` ` ° ;platform for f - A • , p ;Z.,,:',—„,,,....;.,:‘, .,,..,,,* im" '+ "" �, `a��`�e ir;F. "�esa�, t.._ ' �x ;`^'""r rrs"s�, - ias' ,,„--,-.-„7,,-. ..: tc^r `x+i 4an uvw,� kt n3:.�,+n?,P;,��y, �}'�` ^� '--,— e -'z .A k - �,�^'-+„ r," ry, ` A., ^ .s7; " '&'$ .: 4_ ' ;� g ?"�-� t> ,,.. ' ';,y Yt ,y ,40 .4ic ' $ + - , :�,' t aw �' . {, �_ -.mss. .:.5, �- 8 y....:. .: .:... .. ,. ,.. � � ., ... I Purpose and Uses Observationa:l; Requirements • Rural monitor of backgro d on -5t, - _ 1 ,. ,of air pol1u 1en M�. n f x - a>.. �t ' S - z , . ,a' ,an y, ,= "' - ^ ,, ate` ,. „,;_ "` e:.:: .. • a^_J R "-,,teL,„' =g�"z -- x. YF,a Y'" �y:... "°" j,», T,4 iy. _. z i -r '�"' ,x.^+� --"'ix 'c:"r. t € "` r t, i:€f t t ,.; [ ' xY-. Artist's Rendering Specifications talar 66' walk- ,3' % y - - Wit. I Site Location Concluding Remarks • Resource for the Second T , •,. ,� , A: p Equestrian �� Parkin<2 Lot ' .4:,*: 7 Proposed fill' �, :e Qualit}'Tower A F enter"Protea t1i 9 w6 m P Mfr ° . P1r' . ; � ,777- ti,. :`. a tea. . .. �- ._.,: .. w,,. ser.�, _ �- 4c+ -�:�' NEW PROJECT PROJECT: SPRAY PARK PROJECT#: FUND: PROJECT BUDGET: $170,000 PROJECT FUNDING MANAGER: ERIC PLOEGER SOURCES: Unfunded PROJECT DESCRIPTION A spray park for Lincoln Center. This is part of the approved W.A. Tarrow Park Master Plan. This will be a zero (0)depth area for water play. The spray park would provide a water-based recreation facility that can be utilized throughout the year and will not require on-site lifeguards. Land is designated for this project within Tarrow Park. STATUS AS OF APRIL 2004 Unfunded. TIMELINE PROJECTIONS PROJECT CALENDAR OF EXPENDITURES BY FISCAL YEAR FISCAL YEAR LAND ENG. CONSTR. MISC. PROJECT TOTAL Prior Years $0 2003-04 $0 2004-05 20,000 150,000 $170,000 2005-06 $0 2006-07 $0 2007-08 $0 2008-09 $0 2009-10 $0 TOTAL $0 $20,000 $150,000 $0 $170,000 OPERATING COSTS First Fiscal Year Annually Total Personnel $0 Supplies 5,000 $5,000 Service 25,000, $25,000 Capital $0 TOTAL $0 $30,000' $30,000 PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENT& PARK LAND DEDICATION PROJECTS FY 2004 June 2, 2004 Ca•ital Im•rovement Pro'ects Completion Capital Improvement Project Project Funding pate Final Projects Status Manager # Budget Source Expected/Actual Cost Lick'Creek Park Development,Phase I Complete Pete PKU069 $478,000 98'0.0./TPWDGrant 2/04 12/03 George Bush Drive Landscape&Irrigation Design Complete Pete 1ST9804,. $16,000 '98 G..O. 2/04 2/04 $16,000 Bee Creek Light Pole Replacement Complete Pete PK0303 $118,000 98G:O. `2/04 'a/04 $87,565 Hensel Park Playground Replacement Complete David PK0210 $45,390 Replacement Account 5/04 5/04 `$45,390 Wolf Pen Creek Signs Trail Signs Installed Pete WP0460 $70,500 General Fund 3/04 In Design Cemetery Rear Entrance Design and Construction Complete Pete N/A $55,000 General Fund5/04 6/04 $43,234 Cemetery Land Acquisition Pending Contract Ross GG9905 $275,000 '98 G.O. Unknown Southeast Community Park Two-Acre Purchase Pending Contracts M.McAuliffe $40,000 12/04 Lincoln Center Expansion/Improvements Bid Received Ric PK0319 $984,000 CDBG Funds 3/05 Richard Carter Park Irrigation,Walks,Drinking On Hold Pete Replacement Account 12/04 Fountain Thomas Park Signs On Hold David $3,600 Replacement Account Unknown Eastgate Improvements Pending Contract David PK0404 $40,000 Brazos Beautiful 8/04 $40,070 Woodland Hills Park Design On Hold Pete/David ? Unknown Landscaping Six CitSites Complete � Pete N/A General Fund 5/15/04 6/7/04 $76,385 Hotel- lotel Greens Prairie Rd Landscaping&Irrigation Design Pending Contract David ST0214 Street Project Fund Hereford Street Traffic Island 6/04 $29,000 Landscaping&Irrigation Design Under Construction David ST0305 $20,000 Streets CIP Fund Tarrow Island&City Hall Bids 6/1/04 Pete N/A Forestry Division 7/01/04 $7,424 Business Park Sign In Design Pete Economic Development 9/04 Krenek Crossin Landsca in In Desi n Pete Streets CIP Fund 8/04 CIP Summary r ii i .335 r� • ��AAA ATAL i `2��fM1� �, i� 4��.M p IAA4 Under Construction 1 Bids Received 1 Pendin. Contracts 4 Out to Bid In Desi•n Pendin• Land Ac.uisition 0 Other 0 On Hold 3 Total 19 Park Land Dedication Pro'ects Completion Park Land Dedication Project Project Funding Date Final Projects Prioritized Status Manager # Budget Source Ex ected/Actual Cost ZONE 1 -$180,671 North.ate Park Ac.uisition On Hold __- Zone 1 Funds ZONE 2-$153,393 _-___----_ ZONE 3-$50,249 ■_ __ ZONE 4-$21,887 Raintree Im.rovements On Hold Pete NA $0 Zone 4 Funds Windwood Im•rovements On Hold Pete NA $0 Zone 4 Funds ZONE 5-$74,870 -_----- Brothers,Fitch,Miller Benches 1 Com•lete ©avid PK0311. ',$25°000 `Zone 5 Funds. 12/30/03 ; 12/16/03 $23,922 Jack&Doroth Miller Park Pla •rounds w/Cushion Com.lete David PK0312 $137,000 Zone 5 Funds 11/30/03 12/08/03 $88 889 Start Construction Zone 5& Jack&Doroth Miller Park Exercise E•ui.ment June 7`" Pete = PK0402 $20,000 Re.la� 6/04 - $23,224 ZONE 6-$90,454 Southwest Park Develo.ment On Hold Pete/David _ $90,000 Zone 6 Funds Anderson Walk and Benches 1 On Hold David PK0315 $45,000 Zone 6 Funds Bee Creek Benches 1 On Hold David PK0316 $12,000 Zone 6 Funds Anderson Park Swin•Set On Hold David PK0314 $12,000 Zone 6 Funds Gabbard Park Sidewalk I On Hold David NA $0 Zone 6 Funds === ZONE 7-$793,821 Woodway Park Development r In Desi•n Pete/David PK9803 $710,000 Zone 7 Funds Unknown ZONE 8-$40,659 -_----- _ ZONE 9-$33,535 ZONE 10-$123,415 ' .--_----- Zone 10 Park Development 1 Com.lete Pete PK0060 "$185,000 Zone 10 funds '5/20/04 614/04 $160,728 Desi.n Edelweiss Gartens On Hold Pete ZONE 11 -$65,975 -_----_ Pebble Creek Park Improvements/Tot Playground I Biddin. Pete PK0403 $36,500 Zone 11 Funds === ZONE 12-$4,500 -_-- ZONE 13-$569 __----- I-Intergenerational Project Park Land Dedication Summary �'i111 i-t@ d5r1i R s t Under Construction 1 Bids Received 0 Pendine Contracts 0 Out to Bid 1 In Desi•n 1 Pendin• Land Ac.uisition 0 On Hold 9 Total 15 O:/Projects/CIP/CIP&Park Land Ded Project List.doc Page 2 City of College Station Parks & Recreation Advisory Board Goals & Objectives FY2004 (Not prioritized) 1. Oversee the development of a new Five-Year Capital Improvement Program (VS2S2e) X Assist with the November 4, 2003 Bond Election X Develop recommendations for new 5 year CIP implementation Provide oversight for planning and completion of CIP projects Status: Ongoing at monthly meeting. 2. Provide oversight and emphasis on further development of Veterans Park & Athletic Complex, Phase II (VS2S2d) X Develop recommendation regarding schedule for development Status: December 9, 2003, Board meeting. Assist with the selection of design professionals Status: Staff meeting held on May 27th with City Manager to discuss process. I I Review & provide input concerning Phase II conceptual plans 3. Review and update the Park Land Dedication Ordinance (VS3S1 d) X Review the existing ordinance and methodology Status: Draft approved; first review by Board at January13, 2004 meeting. X Develop recommendations that will allow developers to construct parks Status: Draft approved by Board on February 10th 4. Oversee the design process and recommend improvements for neighborhood parks (VS2S2e) Park Zone 1 (Park site in the Northgate area) X Park Zone 2 (Eastgate Park) (Bond review April 20, 2004) Park Zone 2 (Richard Carter Park) X Park Zone 6 (Southwest Park) Status: Park Land Dedication project prioritization on November 4, 2003. On December 9, 2003, the Board approved the conceptual design and park land dedication funds were dedicated, not to exceed the amount of$90,000. X Park Zone 7 (Woodway Park) Status: First Public Hearing held for Woodway Park March 3, 2004. Second Public Hearing held during regular meeting of the Board on April 2, 2004. Park Zone 9 (Woodland Hills Park) Status: Request from Woodland Hills Homeowner's Association on December 9, 2003, Funding request presented to City Council on April 29, 2004. Z Park Zone 10 (Southern Oaks Park) Approved: October 14, 2003 Page 1 Updated:June 3, 2004 Status: Construction in progress. ® Develop recommendations for park and facility names Status: Subcommittee has been formed (Ken Livingston, Jodi Warner, Gary Erwin). Meeting held on May 7, 2004. Parks Board approved several names at May 11th meeting; other names being researched. In progress. 5. Provide oversight and support for the continued implementation of the Park Maintenance Standards (VS2S1a) Review policies and standards for re-appraisal of existing parks, facilities, and services offered by the Department Review and identify critical needs and develop recommendations to address them 6. Restore the Arboretum at Bee Creek Park to its former value (VS2S2e) ® Develop recommendations for redevelopment of the trails Status: Report to Board on January 13, 2004. I I Develop recommendations for signage and interpretive sites Develop recommendations for the pond areas Develop recommendations for graminetium Develop an operations and maintenance plan 7. Develop recommendations for botanical gardens in existing or proposed parks (l Determine the scope of the proposal Develop a proposed list of potential sites n Develop recommendations for implementation 8. Oversee the design and development of the W. A. Tarrow Park Corridor Master Plan (VS2S2e) ® Review conceptual plans for Lincoln Center expansion Status: December 9, 2003, Board meeting. ® Review conceptual plans for Tarrow Park additions Status: December 9, 2003, Board meeting. ® Develop recommendations for FY2005 CDBG Budget Status: FY 05 Funding requested for Lincoln Center Splash Park - $170,000 9. Provide guidance and support for the implementation of a regional park site in Grimes County (VS2S4a) • Develop local support for a state-wide $500M bond issue Status: Report at the November 4, 2003, Board meeting. On December 9, 2003, the Board approved a resolution that will be presented to the City Council in support of the project. ® Conduct a site tour of the TMPA property Status: Site tour conducted April 15, 2004 for Parks & Recreation Advisory Board. ® Develop a recommendation for the budget process Status: Request for$100,000 included in FY 2005 budget submission. Approved: October 14, 2003 Page 2 Updated:June 3, 2004 10. Assist with the implementation of an Urban Forest Management Plan (VS2S1b) Review and assist in the development of a policy for street trees and hazard trees n Develop recommendations for implementation Status: Request for$20,000 included with FY 2005 budget submission. 11. Continued interaction between the Board and other City Boards • Attend a joint briefing related to growth issues Status: Growth Report held on October 6th, 2003. In attendance was PARD supervisory staff, the Board, the Senior Advisory Committee, and the Cemetery Committee. Conduct joint meeting with the City Council Status: Scheduled for June 10, 2004. ® Conduct joint meeting with the Planning & Zoning Comm. Status: Joint meeting was held on October 30, 2003. ® Conduct a joint meeting with the Senior Advisory Committee Status: Board met with Vice Chairperson Robert Meyer on October 14, 2003, and approved the Senior Advisory Committee goals for Fiscal Year 2004. • Conduct a joint meeting with the Bryan Parks & Rec. Board Status: Joint tour with Bryan Board on April 15th to the proposed TMPA Regional Park site. 12. Support increased efforts to implement the Greenways Master Plan (VS3S2d) ® Review the status of the current greenways acquisition Status: Greenways Report on October 30th Joint Meeting with the Planning and Zoning Commission Support increased efforts for acquisition of greenways 13. Provide support & assistance for Departmental goals Develop recommendations for a donations program Status: Senior Advisory Committee Goal for FY04. n Continue joint programming with outside agencies (VS2S4a) ❑ Identify potential sources of additional revenue ❑ Develop policies for on-line registration procedures Status: Meeting to be held June 9, 2004. n Continue communication with outside user groups (VS2S4a) Status: Ongoing. Spring Soccer Field Use meeting held January 27, 2004; Summer Soccer Field Use meeting held on June 1, 2004. Support agency accreditation process Status: In progress. Approved: October 14, 2003 Page 3 Updated:June 3, 2004 4C1°*4 • City of College Station Parks & Recreation Department Goals & Objectives FY 2004 ' Implementation of the CIP Program Implementation of Special Projects & Programs Continuation of Staff Development ,* Implementation of City Council Strategic Issues Implementation of the CIP Program ® Implementation of the FY2004 CIP and Park Land Dedication Project List Status: In progress. Refer to project list. ® Support the November 2003 bond election projects Status: Election on Nov. 4, 2003. Continuation of Staff Development ® Complete Management Academy (Sheila Walker, David Hudspeth, Peter Vanecek) Status: Graduation on Feb 13, 2004. ® Complete Supervisory Academy (Pam Springfield, David Wood) Status: Graduation on Tuesday, November 18, 2003. ® Complete Emergency Management Academy (Jimmy Charanza) Status: Graduated from the class on February 25th ® Attend NRPA Revenue Management School (Peter Lamont, David Gerling) Status: Attended February 7th _ 11 to ® Attend TRAPS Conference (Peter Lamont, Geri Marsh) Status: P. Lamont& G. Marsh were supposed to attend but an ASA meeting was attended instead. ® Conduct Arbor Master Training Status: Curtis Schoessow, David Pemberton, Scott Deffendoll, Ross Albrecht attended March Stn - 12th ) ® Attend the 10th Annual Southeast Texas Grounds Maintenance Conference in Conroe (to obtain required CEU's to maintain pesticide applicator's licenses) Status: Ross Albrecht, Gerald Guillory, Delmer Charanza, Sandra Weggman, Nina Stanley, Frank Thompson, David Sturdivant, Keith Fails, Mike Watson, Bruce Ray, Greg Richards attended on October 22, 2003. Implementation of City Council Strategic Issues ❑ Acquire new cemetery site and develop a plan for operations (VS1S1e) Status: Department is currently working on a Cemetery Management Plan. ❑ Continue implementation of Park Maintenance Standards (VS2S1a) Status: First Quarter Report presented to the Parks and Recreation Advisory Board on January 13, 2004; Second Quarter Report presented to Board on April 20, 2004. ❑ Continued implementation of the Urban Forest Management Plan (VS2S1b) Status: $20,000 requested for FY 2004 for Street Tree Maintenance. ® Continue efforts to make parks more intergenerational (VS2S2a) Status: Ongoing. Report to Council on February 26, 2004. ❑ Review leisure service programs (VS2S2b) Status: Adult Softball program revised for Fall 2004; Aquatics special events planned for Summer 2004. ❑ Pursue cooperative efforts with the City of Bryan on joint programming (VS2S2c) Status: Ongoing. Joint meeting on April 15, 2004. ❑ Develop Veterans Park &Athletic Complex, Phase II (VS2S2d) Status: Preliminary discussion with O'Malley Engineers held. Develop new five-year Parks Capital Improvement Projects (VS2S2e) Status: Completed January 26, 2004 Parks&Recreation Dept. FY04 Goals& Objectives Page 1 of 2 Updated: June 3, 2004 Promote performing arts (VS2S3a) Status: Marian Anderson String Quartet performances on Nov. 2nd and 3rd. The first 2004 WPC Amphitheater event held on April 3rd First concert of the 2004 Starlight Music Series held on April 17th. Brazos Valley Symphony Orchestra concert on April 25, 2004. Cl Implement regional planning and develop initiative (VS2S4a) Status: Dr. John Crompton gave a report to the Parks & Recreation Advisory Board on November 4th, and the Board was in consensus on supporting a resolution to go to the City Council in support of a future regional park site in Grimes County. The resolution was approved by the Board during its December 9th meeting. Z Update the Park Land Dedication Ordinance (VS3S1d) Status: Draft document complete - February 2004. Implementation of Special Projects & Programs Cl Assist with the development and implementation of the City's website Status: The City went on-line February 3, 2004. Z Implement automated recreation registration software Status: RecWare contract approved byCouncil on January 8, 2004. Software installation March 15th - 22nd. El Adopt and implement temp/seasonal pay plan Status: In progress. Plan has been completed - February 2004. LI Implement cemetery software Status: Legacy Mark Cemetery Management software chosen. GIS and cemetery information to be input into database and training to be held on June 30, 2004. LI Conduct benchmark survey of similar cities Status: Parks information has been entered into ActiveParks.Org. Cl Coordinate the City's 65th Birthday Celebration on October 19th Status: Complete. LI Investigate the feasibility for departmental accreditation Status: Initial staff "kick off" meeting on November 18th. Monthly meetings In progress. 0 Investigate the feasibility of implementing a Donations Program for the department Status: Senior Advisory Committee goal for Fiscal Year 2004. Draft document complete. (111-1111114.1 Parks & Recreation Dept. FY04 Goals& Objectives Page 2 of 2 Updated: June 3, 2004 STRATEGIC PLANS IMPLEMENTATION CALENDAR FEBRUARY — MAY 2004 STATEMENT SUBJECT TEAM FEBRUARY MARCH APRIL MAY Provide Effective Steve Ross -Bid Cemetery Rear Entrance project - Start Construction on Cemetery Rear -Develop operational cost estimates and Core Services -Meeting w/Council on 2112 on new Entrance project(Ongoing ) Acquire cemetery database program revenue projections for operation(On Hold) S 1.e Cemetery Services Ric, cemetery site ry - Negotiate wivendor for cemetery -Council approval of land purchase on database program(Ongoing-4) Welborn Road on 5-27-04. -Request funding for contract landscape Parks& Continue Leisure Implementation of Steve, maintenance services-WPC Phase II Develop maintenance standard surveys for RiC,Curtis, Zone 10 park.(move milestone forward- ) Services Parks Maintenance Ross -second Quarter report to Parks Advisory S 1.a Standards Board Parks& -Update tree-related info on city's Implementation of Steve, website(this milestone delayed until -Select consultant to develop policy Funding for street tree maintenance Leisure Urban Forest Ross, the next update of the Tree Growing (On Hold) requested FY05 ServiS1.b"ces Management pin Guide—move milestone forward) -Update Council on intergenerational n__,,,... arks 8 • Intergenerational Steve.,Ric, parks on 2/26 -Design and construct Hensel Park LeisurePartes Pete V., playground(Final cletionMay. Services David W. 199 S Za -Update Joint Use Agreement with -Assist with BrazosVaileyInternational 'ori ks 8` Review Leisure Steve, CSISD(move milestone forward4) Festival ire -Conduct community needs Senrice Programs Peter L, Services David& assessment for Conference Center -Present recommendations for S 2.b (moved milestone forward4) Conference Center utilization to Parks Advisory Board(On Hold) Parks a Cooperative Efforts' Sieve' -Complete evaluation of current -Joint Parks Board Meeting&tour of Leisure with tlfe City of Peter L. programs(moved from November) TMPA site 4115. Srvices Bryan David G. ''I vie . Parks'8, Developn ►ttf Steve,Inc, ,,,.,...„..sirVederans Parlt -. Cuffs; Services Phase;l Ross, S 2.d PeferL< - Develop long-range athletic facility -Develop g a fntplementatart plan for GIP Parks"e Development of a Stere, -Assist with implementation of CIP Bond replacement&improvement plan a�oved"i n the November 2003 Bond Leisure Five-year CIP Plan Pete V, program(Ongoing�) (moved from February) Ele on by 4t 1)04' Services David W. Design neighborhood park for Park $2.e for Parlf"Facliities Zone 7(Woodway area)(Ongoing 4) - Public Hearing for Woodway Park on 3/3 -2nd public hearing for Woodway Part- . on 4120. Parks$ - -Support efforts by BVCOG to acquire regional Regional Planning& &tem Ric , IfMPAI p -(O+ ng 9) -TWA site tour 4/15 Leisure teliu Houston VUii�entes& Services - Development Parks Board (g^�) Initiatives' °=.tmpferneritintegration of VPAC with adjacent - ; • TAMU property—(01/3M9 3) "' Draft revisions' to ParksBoard on 2/10 - Develop recommendations to improve Planning& Update Park Land Steve -Revised draft from legal. Still under platting process&provide for developer- Development - Dedication Ric' review.(move milestone forward.3) constructed parks.(Ongoing 4) S 1.d Ordinance - Develop guidelines for developer- constructed park facilities.(Ongoing 4) NOTE: Shaded items have been completed. Revised June 3, 2004 STRATEGIC PLANS IMPLEMENTATION CALENDAR JUNE - SEPTEMBER 2004 STATEMENT SUBJECT TEAM JUNE JULY AUGUST SEPTEMBER Provide Effective Steve,ROSS, - Training on new cemetery software Core Services June 30th. - Have Master Plan developed by -Develop policies and procedures for S 1.e Cemetery Services Ric, 7/1/04 operation by 9/1/04 Parks& Continue Steve, -Third Quarter report to Parks Advisory -Develop preliminary cost estimates for -Achieve an 80%rating on Leisure Implementation of Board Woodway Park maintenance standards by end of Ric,Curtis, Services Parks Maintenance Ross fiscal year S 1.a Standards Parks -Complete Hazard Mngt.Policy& Leisure Implementation of Steve, Hazard Tree Inventory specs Urban Forest Ross, -Complete design of new Forestry Services Management Plan shop facility. S 1,b -Design Woodway neighborhood park Parks& tntergenerational Steve,Ric, -Complete construction June 4th and -Construct improvements at Eastgate Leisure Parks Pete V, begin operation of Shenandoah Park. Park Services David W. -Install additional benches in Anderson, S 2.a Brothers,Fitch&Cy Miller parks Parks& -Complete implementation of Reviewleisure Steve, automated registration process for Leisure Service'Programs Peterl. PARD scheduling and registration Services Davfd G. by 10/1/04 S 2.b -Put Bush Library info in Fall Xtra Brochure Parks e Cooperative Efforts Steve, Leisure with the City of peter L, Services tirjran; David G S2.c; Parks& Development of SteveRic, - Select a design firm to prepare Leisure ,Veterans Park Curtis, construction documents for the Services project. Peter L. Parks&.. _ Steve,Ric, De'vsmpment ofa Leisure __F„,,„-,,,,,„CEP Plan Pete Y., Services David:W. • 11 S 2.e for Park Facilities Parks.&. Regional Planning& Steve,Ric, Leisure Development Parks Board Services -lnttistives S 4.a -Planning&Zoning Commission Planning& Update Park Land sieve, - Parks Advisory Board consideration of consideration of recommendations and -City Council consideration of Development Dedication Ric recommendations and guidelines. guidelines recommendations and guidelines S.14:--- Ordinance NOTE: Shaded items have been completed. Revised June 3, 2004