HomeMy WebLinkAbout10/14/2003 - Regular Minutes - Parks Board •
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Minutes
* Parks and Recreation Advisory Board
•(-93811o0 Tuesday, October 14, 2003
The EXIT Teen Center
College Station — 1520 Rock Prairie Road
Embracing the Past, Exploring the Future College Station, Texas
7:00 p.m.
Staff Present:
Steve Beachy, Director of Parks and Recreation; Peter Vanecek, Senior Park
Planner; Curtis Bingham, Parks Operations Superintendent; Marci Rodgers,
Senior Services Coordinator; Kristin Lehde, Staff Assistant; Jane Kee, City
Planner.
Board Me .-.bers Present: John Nichols, Chairman; Ken Livingston;
Don Allison; Glen Davis; Larry Farnsworth; Jodi Warner.
Board Members Absent: Glenn Schroeder; Gary Erwin, Alternate.
Gusts:
Robert Meyer, Vice Chairman, Senior Advisory Committee
Bill Lero, Developer
Morris Hamilton, Developer
Joe Schultz, Engineer
1. Call to order: Chairman John Nichols called the meeting to order at
7:00 p.m.
2. Pardon n possible action concerning requests for absences of
members from meeting: Glen Davis made a motion to accept the
absences of Glenn Schroeder and Gary Erwin as excused. Don Allison
seconded the motion. All were in favor, and the motion passed
unanimously.
3. Hear visitors: Hearing none, this item was closed.
4. Discussion, consideration, and possible approval of minutes from
the Regular Meeting of September 9, 2003, the Special Goals
Meeting of September 23, 2003, and the Special Growth Report
Meeting of October 6, 2003:
Parks&Recreation Advisory Board
Regular Meeting
Tuesday, October 14, 2003
Page 1 of 6
Regular Meeting of September 9, 2003: Glen D. made a motion to
approve the minutes of September 9, 2003. Larry Farnsworth seconded
the motion. All were in favor, and the motion passed unanimously.
Special Goals Meeting of September 23, 2003: Don A. made a
motion to approve the minutes of September 23, 2003. Ken Livingston
seconded the motion. All were in favor, and the motion passed
unanimously.
Special Growth Report Meeting of October 6, 2003: Larry F.
made a motion to approve the minutes of October 6, 2003. Don A.
seconded the motion. All were in favor, and the motion passed
unanimously.
5. Discussion, consideration, and possible action regarding park
land dedication requests for the following projects:
+ Villas of Harvey (Park Zone 4): This proposed multi-family,
approximately 600 dwelling-unit development, located north of
Highway 30, east of Veterans Park and Athletic Complex (bordering
FM158), had been presented to the Board during the August 12th and
September 9th Regular meetings. During the September 9th meeting,
the Board accepted a motion to 1) recommend that the developers
include the addition of four lots on the north end of the proposed
dedication, and accept the proposal if this could be done, and 2)
request that the developer dedicate the land that had been indicated
in the highline acres.
Pete Vanecek stated that since that meeting the developers have
reconfigured the proposed dedication to provide the requested four
lots, plus one additional lot. However, one street on the east end of
the park has been removed. The revised dedication includes 7.70
acres of park land and 3.26 acres of utility easement/open space.
Approximately 48% of the park would have street frontage. Staff
recommends acceptance of the proposed reconfigured dedication.
After some discussion, Glen D. made a motion to approve the
reconfigured dedication as proposed for the Villas of Harvey. Don A.
seconded the motion. All were in favor, and the motion passed
unanimously.
Parks & Recreation Advisory Board
Regular Meeting
Tuesday, October 14, 2003
Page 2 of 6
Replat of Tract A (Park Zone 6): This proposed single-family, 17
dwelling-unit development is located on Southwest Parkway, near
Southwood Drive. The total land dedication requirement would be
0.168 acres. The total cash dedication requirement would be $9,452.
Staff is recommending acceptance of the cash dedication in lieu of
land, due to the small dedication requirement and the close proximity
to Bee Creek Park.
Larry F. made a motion to accept the cash dedication in lieu of land
for the Replat of Tract A. Glen D. seconded the motion. All were in
favor, and the motion passed unanimously.
6. Presentation, discussion, and possible action concerning the
Fiscal Year 2004 Senior Advisory Committee Goals and
Objectives: Marci Rodgers introduced Robert Meyer, who is the Vice
Chairman of the Senior Advisory Committee. Marci stated that the
Senior Advisory Committee has developed goals and objectives for Fiscal
Year 2004, which are in line with the Board's goals as well as with the
City's Strategic Plan,
Mr. Meyer discussed the proposed goals and objectives:
• Develop and implement a senior information center.
• Develop recommendations for utilization of the existing Parks and
Recreation Department headquarters building.
• Encourage the development of a gift program for donations to the City
of College Station.
• Promote and implement new low-cost or free programs and continue
to develop current programs.
• Support and encourage programs that promote physical fitness,
4,:‘, Provide and promote non-organized areas and activities for seniors
and investigate and expand programs that break down barriers
between cultures and races.
• Continue to promote senior programs through effective marketing.
After some discussion, Ken L. made a motion to approve the Fiscal Year
2004 Senior Advisory Committee goals and objectives. Larry F. seconded
the motion. All were in favor, and the motion passed unanimously.
Parks&Recreation Advisory Board
Regular Meeting
Tuesday, October 14, 2003
Page 3 of 6
7. Review, discussion, and possible action concerning Fiscal Year
2004 Board and Departmental Goals and Objectives and City
Council Strategic Plan: The Board members discussed the draft goals
and objectives that were included in their meeting packets. After some
discussion, the following changes were made:
+ An additional bulleted item would be added to goal #2 (Provide
oversight and emphasis on further development of Veterans Park and
Athletic Complex, Phase II), which would state "Develop
recommendations regarding the schedule for development."
t"... The wording on goal #12 would be changed from "Support continued
efforts to implement the Greenways Master Plan" to "Support
increased efforts..." and the wording on a bulleted item pertaining to
that goal would be changed from "Provide support for continued
acquisition of greenways" to "Support increased efforts for acquisition
of greenways."
Don A. made a motion to adopt the Board's Fiscal Year 2004 goals and
objectives with the discussed changes. Ken L. seconded the notion. All
were in favor, and the motion passed unanimously.
Steve updated the Board on the Department's Fiscal Year 2004 goals
and objectives that relate to the Board's goals, the City's Strategic Plan,
the Capital Improvement Program, and the upcoming bond election, as
well as to City Management directives.
8. Discussion, consideration, a-cl possible action regarding Board
subcommitt7es aid appoint its: The Board members reviewed
their Fiscal Year 2003 Board Subcommittee and Liaison Appointment list,
and discussed the following for Fiscal Year 2004:
+ Recreation, Park and Open Space Master Plan Subcommittee: No
reappointments were made.
+ Fees: No reappointments were made. Gary Erwin was appointed as
an alternate.
+ Veterans Park and Athletic Complex: No reappointments were made.
+ Joint Ventures with CSISD: No reappointments were made.
+ Joint Ventures with TAMU: No reappointments were made.
+ Joint Ventures with Bryan PARD: No reappointment was made.
+ Lick Creek Park: This subcommittee was eliminated.
+ Park Naming: No reappointments were made.
+ Art in Public Places: No reappointment was made.
+ Wolf Pen Creek Oversight: No reappointments were made.
Parks&Recreation Advisory Board
Regular Meeting
Tuesday, October 14, 2003
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After some discussion, Jodi Warner made a motion to approve the Fiscal
Year 2004 Board Subcommittee and Liaison Appointment list (Refer to
attached Fiscal Year 2004 List of Subcommittees/Board Liaisons).
Larry F. seconded the motion. All were in favor, and the motion passed
unanimously.
9. Presentation, discussion, and possible action regarding Park
Maintenance Standards and status report: Parks Operations
Superintendent Curtis Bingham stated that two (2) new parks were
added to the Maintenance Standards survey during the fourth quarter of
Fiscal Year 2003 (Castlegate and Veterans Park and Athletic Complex).
Curtis added that even with the addition of those parks, the standards
met dropped in that quarter (compared to the third quarter) primarily
due to all of the rains during the summer.
Curtis stated that the Department would focus on, and take care of, the
following categories of concern in Fiscal Year 2004:
• Playgrounds — Some problem areas have been with the fall surfaces
in the playgrounds. Curtis stated that the Department is in the
process of replacing two playgrounds at Jack and Dorothy Miller Park,
as well as the playgrounds at Bee Creek and Hensel Parks. Curtis
added that age-appropriateness signs would also be posted at each
playground.
+ Play Courts (i.e. tennis and basketball courts) — This year, the
Department will focus on resurfacing the double tennis courts in
Thomas Park, the half basketball court in Lions Park, the full
basketball court in Merry Oaks Park, and the double basketball court
in Anderson Park.
• General Parks — The backstops in the practice fields will be inspected
to determine if they need replacing. Also, the Department will be
doing tree stump removals at various parks, which will help improve
mowing and trimming.
• Ponds — Curtis commented that the moat around the Amphitheater at
Wolf Pen Creek would be removed from the survey.
This was a report only, and no action was taken.
10. Discussion, consideration, and possible action regarding College
Station Growth Study and Report: This item was placed on the
agenda to give Board members the opportunity to discuss the report
Parks & Recreation Advisory Board
Regular Meeting
Tuesday, October 14, 2003
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concerning the growth of College Station, that was presented by
Development Services Staff on October 6, 2003.
Jodi W. stated that the report was useful; however, it did not take into
account the people living in the Extra Terrestrial Jurisdiction areas who
access City services. Steve stated that with the projected growth rate,
there would be an increased number of dwelling units, as well as more
park land dedication issues to consider. There would also be impacts on
the programs and services that the City offers.
This item was intended for discussion only, and no action was taken.
11. Report, discussion, and possible action concerning the Capital
Improvement Program: Jodi asked if funds were being taken out of
the various zones for the completed park projects. Steve stated that it
often takes time for the accounting system to update, but staff would try
to ensure that they are providing good numbers.
This item was a report only, and no action was taken.
12. Discussion of calendar, next meeting dates, and possible agenda
items:
Calendar and next meeting dates:
+ Octsber 19, 2003 — College Station's 65th Birthday Celebration at
Wolf Pen Creek.
• October 30, 2003 — Joint Meeting with Planning and Zoning
Commission at the EXIT Teen Center, at 5:30 p.m,
• Discussion of rescheduling the November 11th Board meeting in
honor of Veterans Day — The Board was in consensus on moving the
meeting up to Tuesday, November 4th.
Possible agenda items:
+ Report on Greenways.
+ Report from the Park Naming Subcommittee.
• Report on the potential acquisition of land in the Northgate area.
+ Executive Summary of the Department's leisure programs.
13. Adjourn: Larry F. made a motion to adjourn. Jodi W. seconded the
motion. All were in favor, and the meeting adjourned at 9:25 p.m.
Parks& Recreation Advisory Board
Regular Meeting
Tuesday, October 14, 2003
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