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Home My WebLink About08/13/2002 - Regular Minutes - Parks Board (2) 1011111111111111111111111111,111111111111111111111111111111111111111111111111111111111111111111111111111111Mifititd§Tuesday,August 13, 2002, at 6:00 pm 1111111111111111101111111111111111111111111101111EMMIIIIIIIIIIIISMINElle Parks and Recreation Advisory Board . . central Park conference Room 1000 Krenek Tap Road College Station, Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director; Curtis Bingham, Parks Operations Superintendent; Charles Wood, Senior Economic Development Analyst, Kristin Lehde, Staff Assistant. Board Members Present: Glenn Schroeder; Bill Davis; Glen Davis; Don Allison, Larry Farnsworth; Jodi Warner. Board Member Absent: John Nichols, Chairman. Visitors: Stephanie West, Bryan Parks and Recreation Advisory Board. ® Call to order: The meeting was called to order at 6:15 p.m. The Board was in consensus on nominating Glen Davis as Chaii.li':an for the meeting. ® Parchn — Possible action concerning requests for absences of members from meeting: Glenn Schroeder made a motion to accept the absence of John Nichols as excused. Bill Davis seconded the motion. All were in favor, and the motion passed unanimously. 3. Hear visitors: No visitors spoke at this time. 4. Discussion, and possible approval of minutes from the regular meeting of July 9, 2002, and the Citizens Advisory Board Orientation of July 30, 2002: Don Allison made a motion to approve the minutes from July 9, 2002. Glenn S. seconded the motion. All were in favor, and the motion passed unanimously. Glenn S. made a motion to approve the minutes from July 30, 2002. Don A. seconded the motion. All were in favor, and the motion passed unanimously. ® Discussion, consideration, and possible action concerning the Third Quarter Parks Maintenance Standards Report: Curtis Bingham stated that the maintenance standards met were 2% higher in the third quarter compared to the second quarter. He said that the increase was partly because of maintenance that has been done, and partly because of some maintenance standard revisions that had been made. Curtis distributed a list of those revisions (refer to the Maintenance Standards Survey Revisions). He added that the revisions would aid in conducting future surveys and also help prevent the standards met from being skewed. Parks and Recreation Advisory Board Regular Meeting Tuesday,August 13,2002 Page 1 of 4 Glen D. asked if the standards were being used as a tool to address maintenance issues. Curtis said that the Department tries to address maintenance issues with the time and funding that they have. He added that some more costly items would need to be addressed by requesting additional funds through the budget process. Don A. asked if there were other cities that had maintenance standards that the Department could compare to. Curtis said that other cities had been contacted when the standards were developed, but none had maintenance standards in place. Glenn S. made a motion to accept the report. Bill D. seconded the motion. All were in favor, and the motion passed unanimously. 6® Discussion, consideration, and possible action regarding a proposed park land dedication for the Cross Street Warehouse Apartments® Steve said that the proposed development is in Northgate (Park Zone 1), located across the street from the Northgate Parking Garage (refer to the Park Land Dedication Ordinance Project Review Checklist). Charles Wood pointed to a site map of the proposed development. The total land dedication requirement is .344 acres. Charles said that the developer is requesting, and City staff are recommending, the acceptance of the cash dedication fee in lieu of land. Glenn S. said that the City should try to acquire land for park development in the Northgate area., After some discussion, Bill D. made a motion to accept the cash dedication fee in lieu of land for the Cross Street Warehouse Apartments. Larry Farnsworth seconded the motion. All were in favor, and the motion passed unanimously. 7. Review, discussion, and possible action concerning Board and Department Goals and Objectives, and City Council Strategies: Steve introduced Stephanie West, who is the Chairperson of the Bryan Parks and Recreation Advisory Board. Stephanie said that the Bryan Board would be reviewing their goals and objectives the following Tuesday, and wanted to observe what the College Station Board was working on. Steve referred to City's Strategic Plan. He said that the plan is in draft form until the Council adopts it, but he does not anticipate any major changes to it. He discussed the Council Vision statements and their strategies as they relate to Parks and Recreation. Steve said that included in the Board packets was the updated Board and Departmental Goals and Objectives. After some discussion, the Board came to a consensus on the following goals and obj ectives Establish policies and standards for re-appraisal of existing parks, facilities, and services offered by the Department Parks and Recreation Advisory Board Regular Meeting Tuesday,August 13,2002 Page 2 of 4 o Provide more interaction between Parks and Recreation Advisory Board and the Planning and Zoning Commission, and shared vision with the City Council o Provide oversight for the implementation of the Capital Improvement Program • Provide planning and coordination for the 2003 Bond Election • Review and update the Recreation, Park, and Open Space Master Plan o Provide oversight for the implementation of Veterans Park and Athletic Complex • Provide oversight for the design and installation of the batting cages and backstops at Bee Creek Park • Provide oversight for the installation of the new jogging track at Jack and Dorothy Miller Park o Support implementation of the Greenways Master Plan • Support the City Council's Interagency Plan on any Park and Recreation related issues o Identify potential new sources of revenue Steve will add discussed bullet points to accompany the goals and place this item on the September 10, 2002, agenda for possible approval (see attached draft goals and objectives). There was no action taken on this item. 8 Review, discussion, and possible action concerning the current Capital Improvement Project Report: There was no discussion on this item. Bill D. made a motion to accept the report. Larry F. seconded the motion. All were in favor, and the motion passed unanimously. 9. Discussion, consideration, and possible re-appointments of '-oard members to existing subcommittees: The Board reviewed a list of the existing subcommittees, and made the following recommendations: - Eliminate the Skate Park Subcommittee - Appoint Jodi Warner to the Lick Creek Park Subcommittee to replace Laura Wood and John Crompton - Appoint Don Allison to the Joint Ventures with the College Station Independent School District Subcommittee to replace Chris Barzilla - Appoint Jodi Warner to the Joint Ventures with Texas A&M University Subcommittee to replace George Dresser - Appoint John Nichols to a Joint Ventures with Bryan Parks and Recreation Subcommittee Glen D. made a motion to accept the recommendations for re-appointments. Jodi W. seconded the motion. All were in favor, and the motion passed unanimously. Steve said that the Fees Subcommittee would need to meet to discuss possible fee increases for softball because of a request that came from the Brazos Valley Softball Umpire's Association to increase their umpire league fees. Larry F. said that he is on the subcommittee, but wanted to abstain from that meeting's discussion. Glen D. offered to Parks and Recreation Advisory Board Regular Meeting Tuesday,August 13,2002 Page 3 of 4 take Larry's place at the meeting. The subcommittee agreed to meet on Tuesday, August 27th, at 1:00 p.m. 10. Discussion of next meeting dates and possible agendas: The next regular meeting is scheduled for Tuesday, September 10, 2002. After some discussion concerning scheduling, the Board agreed that the meetings would be moved back to 7:00 p.m. (instead of 6:00 p.m.). The following items are scheduled to be on the agenda: - Discussion concerning possible usage of Park Land Dedication Funds - Discussion concerning the Board's Fiscal Year 2003 Goals and Objectives 11® Adjourn: Glenn S. made a motion to adjourn. Bill D. seconded the motion. All were in favor, and the meeting adjourned at 8:30 p.m. Parks and Recreation Advisory Board Regular Meeting Tuesday,August 13,2002 Page 4 of 4