HomeMy WebLinkAbout12/12/2000 - Regular Agenda Packet - Parks Board ***AGENDA***
PA Q Z-
CITYCOLLEGEOF
RECREATION BOARD
Regular
Meeting
Tuesday,TuesDecember 12,2000
Parks KrsCoennfeekTap R
Conference
Room
1000 d
7:00 p.m.
1. Call to order.
2. Hear visitors.
3. Pardon—Consider requests for absences of members from meeting.
4.
Approval of minutes from Regular Meeting of November 14,2000 and Special Meeting of
December' 5,2000.
5. Report,discussion,and possible action regarding a roller hockey or skateboard park.
6. Report,discussion, and possible action regarding the City Center Project.
7. Report,discussion,and possible action regarding the schedule for Veterans Park and Athletic
Complex.
8. Report,discussion,and possible action regarding the scope of a Fees Consultant.
9. Update, discussion,and possible action concerning a special venue tax.
10. Report,discussion,and possible action concerning the Crowley Tract parkland dedication.
11. Discussion,consideration,and possible appointment of Parks and Recreation Board members to
serve on:
• A subcommittee to investigate the feasibility of cooperative ventures with the College Station
Independent School District;
• A subcommittee to investigate the feasibility of cooperative ventures with Texas A&M
Universityn facilities and programs;
• A Lick CreekoPark subcommittee.
12. Discussion,consideration,and possible action regarding City CouncilVisionStatement#4
(Cultural Arts and Recreational Opportunities),
• Strategy#1 (More Emphasis on Making_ak
ParksrsdvAMoirseoIrnytergenerationa)
• F
Strategy#2(More Interaction BetweenBoard and Planning and Zoning and
Shared Vision with Council),
• Update Comprehensive Strategy#3 (Continue to e Plan Regarding Parks System),
• Strategy#4(Connectivity. Between. Greenway.svand Parks),
• Strategy#5 (Continued Emphasis on Parks Maintenance to Quality Standards through the
Budget Process),
• Strategy#6(Develop Programs and Facilities for Senior Citizens).
13. Consent Items:
Improvement
Capital Projects Report.
Discussion of next meeting date and agenda.
14. Adjourn.
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or (TDD) o35 2989. Agendas posted on Internet Websiteghttp://www.ci.college-station.tx.us and
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CITY OF COLLEGE STATION
PA S AND RECREATION
Absence Request Form
For Elected and Appointed Officers
Name ) crri r A
Request Submitted on(date) I
I will not be in attendance at the meeting of ). s Ft„
for the reason(s) specified:
t
Signature
(6.
, 5,--,r )
This request shall be submitted to the office of the committee/board secretary prior to the
meeting date.
o:board/absenteeform.doc
12/07/00 15:08 FAX 979 764 .3899 COCS PURCHASING 001
11/20/00 09:14 FAX 972 490 3040 DMG & ASSOCIATES a002/003
A IMUS
i
HelpngCwwemment Serve The People November 17,2000
Mr, Jeff Kersten
Budget and Strategic Planning Mattager
City of College Station
1001 Texas Avenue
College Station,Te 77840
Dear Mr. Karsten:
We have r- iewed the information provided in your October 239 2000 letter requesting a
cost proposal for conducting a review of user fees in your Parks and Recreation Dep:r en.t. We
estimate a study of this scope to require 120 hours of consaing e that includes all site visits,
data collection, data analysis, and report preparation, The fee for this study would be $111,9509
including any travel related expenses.
Although we estimate this project to require more hours than the Development Services
study, we will split the hours between Mark Carpenter and Geoffrey Leach. Mr.Carpenter will be
the project m: ger and be on-site for the initial data collection and to present any re orts to the
City.Mr. Leach will assist Mr. Carpenter in data collection,interviewing, and report preparation.
The following s- ion offers an overview of the initial pr. ss and what information
• aMirk a Geoff will need to get started. We realize that all the information may not be available
for the initial meeting, but we wanted to give City staff a head start on the data collection. The
initial meetings will serve to clarify what information the consulting staff will require. If any of
this information is unavailable Mr. Carpenter will explore other options with you during those
meetings.
USER FEE STUDY]$MTIL1 PROCESS/ FORMATION REQUI MENTS
The consult. 'm will need to meet with representatives from within the Parks and
Recreation Depariiment responsible for fee collection. Since these interviews usually require
going into a great deal of detail,they need to prepare as thoroughly as possible before I arrive on
site.
The fon• kg areas are analyzed when we conduct a User Fee Study in Parks and Recreation:
1. The FEE SCHEDULE itself—What is each fee area?How is it defined?This information
may be obtained from each division, the City Secretary, or the Finance Department,
depending on the locality(We will assume that the fee schedule you sent with your letter
is the comprehensive listing,with the possible exception of some recreation classes).
2. WHAT DIVISION is ultimately responsible for fee collection? Once we identify all the
fee areas that will be studied, we need to dete inc the area responsible for collection of
the fee.
3. 0 participates in providing the service where the fee is collected? More than one
division may pcipate in the fee activity and we will need to identify all contributing
divisions and related personnel.
13601 Preston Rd., Suite 400W Dallas,TX 75240 972490.9990 0. Fax: 972A903040
12/07/00 15:08 FAX 979 764 3899 COCS PURCHASING .002
11/20/00 09:16 FAX 972 490 3040 D M G & ASSOCIATES 4)003/003
•
4. HOW MUCH nmE does it take per person to provide that service?This area requires in
depth int iews with supervisory and mu. igement personnel as well as persons directly
involved in fee related activities.
5. HOW MANYunits of service does the City provide to offer that service? We require the
n ber of participants,te is -9 renters,hours of rental etcthat are involved with each fee
area. This information allows us to calculate overall levels of effort and ultimately allows
us to project potential revenue enhancements.
6. How much total revenue was collected during FY 1999-2000? We will need this
information to walyze collection levels versus the costs of providing these fee-related
services.
Specific documents and information that we typically need immediately are:
> Detailed expenditure reports that identify budgeted expenditure line items in each
department.These reports should be for the 20004001 fiscal year.We will also be asking
depa entg to identify specific line items (as part of the line item expenditure analysis)
that are fee related and those that should not be allocated to fee areas.
• Detailed sakry schedules that list the authorized positions in each dep. H ent by n ,;
job title, rLnual s: , and if the position is full time or part4-line.We are only concerned
with employees who are General Fwd criuployans.
> Ord' cesilegislation that authodm the fees and the rrnount of the fees.
• Gen descriptions of the dep. .4 ent, including an organizational chart and a narrative
on the different s- vices nd activities,if available.
> Workload data,including the number of leagues,registrati ns,fields maintained, acreage,
etc. in the most recent complete fiscal period.
Mark Carpenter will be contacting you to discuss specific dates and ttrreJ
completion. We expect the initial meetings during the week of November 2( or December 4 )
Thank you for your consideration of this proposal. Please contact Mark CarM ;miuuiajjMu
have any further questions.
Sincerely,
DMOthiAXMIUS,INC.
dre ffiV
Mark S.Epstein
Regional Vice President
xc: Charles Cryan
J. Mark Carpenter
D
MAXIMUS
Exhibit "A"
Scope of Services
The PROJECT is for the preparation of a user fee study for Parks and Recreation,
which includes the following services:
A. Meet with the Director of Fiscal Services, Budget & Strategic Pla g
Manager and the Director of Parks and Recreation and other city staff to
initiate the project;
B. Initiate data collection efforts;
C. Meet with Parks d Recreation staff to deter * e user fee services
provided;
D. Meet with Finance, Budget & Strategic Pla 'ng, and Parks and
Recreation staff to develop initial cost/revenue allocation factors;
E. Conduct interviews with department directors and key departmental staff;
F. Conduct a cost/revenue .tch-up of user fee services;
G. Develop and review Study assumptions and methodologies;
H. Prepare and review Draft Report
I. Prepare Final Report;
J. Present study results and Final Report to City management.
•
Cul The City of
College Station, Texas
Embracing the Past, Exploring the Future.
Office of the City Manager
P.O.Box 9960 e 1101 Texas Avenue College Station,TX 77842 • (979)764-3510 • FAX:(979)764-6377
www.ci.college-station.tx.us
MEMO ' NDUM
TO: Honorable Mayor and Council
FROM: Tom Brymer, City Manager
DATE: November 14, 2000
SUBJECT: Venue Tax Information
During the September 28th City Council Workshop meeting the Council requested the following
information regarding the use of a venue tax to fund construction of Veteran's Park:
1. Follow-up on the amount of Parkland Dedication Funds.
2. The possibility of moving the fences on Central Park softball fields to accommodate different types of
league play.
3. The amount of money softball tournaments generate in College Station.
The amount of Parkland Dedication funds was reported to the Mayor and City Council via memorandum
on October 10, 2000. The remaining two items are addressed in the attachments to this memo.
According the Steve Beachy, the possibility of expanding the fence line beyond the existing 275 foot limit
is hampered by the location of the outfield light poles at the Central Park Softball Complex and the
lighting requirements of larger fields. He reported that all other fields also have obstructions within 25
feet of their outfield fences.
The amount of money generated by softball tournaments in College Station is reported by listing the
number of events sponsored by the Parks and Recreation Department in 2000 that generate room nights.
Finally, attached is a survey our Budget office did on the Texas venue tax. It appears that neither the
motor vehicle rental tax nor the local hotel tax authorized by this legislation may be used as a revenue
source to pay for a parks and recreation system venue project.
Please contact me if any additional information is needed.
cc: Glenn Brown, Assistant City Manager
Parks and Recreation Advisory Board
Leve Beachy, Parks and Recreation Director
Attachments: Venue project tax memorandum.
Venue tax parameters and application in Texas cities.
o:group/admin/corr./TonilVenueTax Memo111400.doc
Home of Texas A&M University
IIP COLLEGE STATION
too,
CI
P. 0. Box 9960 0 1101 Texas 0x4as9764 00Aven3u5e . College Station, TX 77842
Tel:
IIRECIEOWEE ,TT
October 30, 2000 11 OCT 31 2000 U
_
CITY MANAGER'S OFFICE
I MO' CITY OF COLLEGE STATION
TO: Torn Brymer, City Manager
.,„.9FROM: .teve Beachy, Director of Parks and Recreation
• S : Cr: Venue Project Tax
I have attached the information related to the Venue Project Tax that was requested by the City
Council.
O A site plan of the Central Park Softball Complex that illustrates the limitations of
expanding those fields beyond the existing 275-foot fence lines. A major concern is the
16 outfield light poles and the additional lighting requirements that would be inherent
with larger fields. Also, every field has obstructions within 25 feet of the outfield fences.
e A list of tournaments conducted in 2000 is attached. This list includes the type of
tournament and the outfield fence requirement for each tournament.
• A memorandum from Eric Ploeger that includes cost estimates for two potential projects
that could be supported by the Venue Project Tax. They include one option that would
build the 13-field soccer complex and another option that would build a five-field softball
complex. If either of these options is considered by the City Council, I would
reco end a much more detailed financial analysis of all cost and revenue estimates be
completed prior to committing to either project.
• A final attachment illustrates the number of events sponsored by the Parks and
Recreation Department in 2000 that generated room nights. This list includes the event,
number of participants, and the estimated number of room nights generated for each
event.
Please let me know if additional info ation is required. Also, we have not presented any
information to the Brazos Valley Lodging Association regarding the Venue Project Tax. Please
let me know if you would like to schedule a meeting with this organization.
cc: Glenn Brown, Assistant City Manager
Home of Texas A&M University
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Number of Fence
Tournaments Distances
*High School Varsity 1 200'
*High School Junior Varsity 1 200'
*10 & Under Girls Fast Pitch 4 175'
*12 - 14 & Under Girls Fast Pitch 8 200'
*16 - 18 & Under Girls Fast Pitch 2 225'
ens Slow Pitch 2 300'
Mens Fast Pitch 3 250'
US Olympic Softball Team 1 200'
Big 12 Softball Tournament 1 19012207190'
"Number of fields is limits number of teams
Size of fields is limits number of tournaments
600
COLLEGE STATION
P. 0. Box 9960 . 1101 Texas Avenue . College Station, TX 77842
1411111111 11111 Tel: 409 764 3500
MEMO NDUM
TO: Steve Beachy, Director of Parks and Recreation
FROM: Eric Ploeger, Assist. t Director of Parks and Recreation
DATE: September 25, 2000
SUBJECT: Venue Tax- Cost Comparisons for Veterans Park and Athletic
Complex.
Attached are esti .tes for capital costs,operational e •-nses, and revenues for a 13-field
soccer complex and a 5-field softball complex.
Softball Complex(5 fields)
Capital Cost $5,000,000
One-f e Purchase 141,000
• 1 Mainte•. ce 170,000
League Operation Expense 98,000
One-f e League Expense 15,000
A ual Revenue 186,000
Soccer Complex(13 Fields)
Capital Cost $5,600,000
Mainte . ce Cost(one-tc e) 148,000
Mainte ice Cost( • .1) 244,000
Revenue(to . ent rental) 1,200
Adult League Revenue 6,000
Home of Texas A&M University
SOFTBALL PROJECT P !I LIMINARY- COST ESTI Ia TES (5 Field)
1 parking lot - 6ospaces per field (concrete) $450,000
Entry road - 1,450' x 40' wide @ $140 per linear ft.) 205,000
Utilities - electric, water, sewer 70,000
Softball fields - 300-310' fences, light, and irrigation
(Amounts are per field)
Fences $36,000
Irrigation 8,000
Lighting 75,000
Bleachers, benches 14,000
•
Shade covers 12,000
Dugout covers 5,000
Sidewalks/Paving/Curbs 40,000
Sign 2,500
Storm Drainage 14,000
Drinking fountain 2,000
Scoreboards 10,000
Misc. (topsoil, grass, bases, etc.) 20,000
Field Drainage System 10,000
SUBTOTAL $308,500
5 softball fields 1,542 500
Landscaping 65,000
Parking lot/Street lights 240,000
Drainage structures 18,000
2 Softball rest room/concession buildings (expandable) 1,000 000
Basic maintenance building 200,000
Batting Cage 150,000
Playground 30,000
SUBTOTAL $3,970,500
Contingency (10%) 397,050
Professional and Administration fees (13%) $567,781
TOTAL $4,935,331
Pagel of 5
0\budget\ciP\fY99bond doc\13-May-98
5 field softball complex
League Fees (Excludes maintenance, lights, etc)
Revenue League Operating Expenses Net
teams ent fee total urn•ires tro shies tshirts T A /ASA
Spring Adult Softball 200 $ 325.00 $ 65,000.00 $ 27,000.00 $ 1,050.00 $ 3,120.00 $ 5,200.00 $ 33,830.00
Summer Adult Softball 200 $ 325.00 $ 65,000.00 $ 27,000.00 $ 1,050.00 $ 3,120.00 $ 5,200.00 $ 33,830.00-
Fall Adult Softball 200 $ 325.00 $ 65,000.00 $ 27,000.00 $ 1,050.00 $ 3,120.00 $ 5,200.00 $ 33,830.00
Winter Adult Softball 75 $ 285.00 $ 21,375.00 $ 9,000.00 $ 350.00 $ 1,040.00 $ 1,950.00 $ 10,985.00
User fees 8775 $ 5.00 $ 43,875.00 $ 43,875.00
675 $ 260,250.00 $ 90,000.00 $ 3,500.00 $ 10,400.00 $ 17,550.00 $ 138,800.00
Tournament Entry Fees Net
ent fee total umpires trophies Other
Girls Fast Pitch Invitationals 9 $ 185.00 $ 29,970.00 $ 12,960.00 $ 2,700.00 $ 2,700.00 $ 11,610.00
Adult Invitationals 9 $ 125.00 $ 28,125.00 $ 8,100.00 $ 2,250.00 $ 2,700.00 $ 15,075.00
Adult City League 8 $ 75.00 $ 9,600.00 $ 4,608.00 $ 2,000.00 $ 2,400.00 $ 592.00
School-UIL&TAPPS 3 $ 125.00 $ 6,000.00 $ 2,880.00 $ 900.00 $ 900.00 $ 1,320.00
State/Regional/National bourn. 3
32 $ 73,695.00 $ 28,548.00 $ 7,850.00 $ 8,700.00 $ 28,597.00
Gate Receipts Net
spectators .ate workers
Girls Fast Pitch Invitationals 9 1296 $ 5,184.00 $ 1,890.00 $ 3,294.00
Adult Invitationals 9 1800 $ 7,200.00 $ 4,032.00 $ 3,168.00
Adult City League 8
School- UIL&TAPPS 3 384 $ 1,536.00 $ 1,344.00 $ 192.00
State/Regional/National bourn. 3 2400 $ 12,000.00 $ 2,016.00 $ 9,984.00
32 5880 $ 25,920.00 $ 9,282.00 $ 16,638.00
Batting Cage ' evenue Net
days users total su••lies elec. workers
216 J 1728 $ 6,912.00 $ 2,500.00 $ 2,500.00 $ 42.00 $ 1,870.00
Pro Shop Sales Concession sales $ 185,905.00
^ ------ ---
Annual operating budget
Labor annual $ 64000.00
Postage annual $ 2.560.08
Supplies annual $ 2.880.00
Printing annual $ 4.800.00
Advertizing annual $ 5.440.00
Memberships& Subscriptions annual $ 1.000.00
Phone annual $ 4.800.00
Travel &Training annual $ 3.000.00
internet/web site annual $ 1.000.00
uniforms annual $ 750.00
repair&replacement annual $ 750.00
hospitality annual $ 2.500.00
rooms/rentals for meetings annual $ 1.000.00
promotions annual $ 2.250.00
$ 9:.138.00
office equipment initial $ 15.000.00
_~-
PROPOSED BUDGET
FOR MAINTAINING
VETE ' ANS PA ' BALLFIELDS (5 FIELDS)
ACCOUNT#&DESCRIPTION COMMENTS AMMOUNT
SALARIES:
1111 —Fulltime Labor,Ben.&Sal. 1 Crewleader 28,306
1 Equipment Operator 25,853
1 Groundsworkers 23,673
1113—Temp&Seasonal 1 40/hr. seasonal 14,560
1120—Overtime 2,000
1210—FICA included in above figures
1220—Retirement included in above figures
1230—Group Health included in above figures
1231 —Group Life included in above figures
1240—Worker's Comp 613.25
1250—Unemploy Comp 0.00
SUBTOTAL SALARIES 95,005.25
SUPPLIES:
2110—Gen. Office Suppl. note pads,pens,pencils etc. 70
2210—Fuel 2,500
2240—Minor Tools shovels,rakes,misc.tool(yearly) 500
2310—Chemical herbicide,msma,weed control 395
2320—Pesticide dursban,diazinon,award 780
2330—Janitorial toilet paper,trash bags,chemicals 2,000
2340—Botanical fertilizer,seed, sod 4,970
2510—Uniforms each year thereafter 504
2540—Accessory rain gear, safety gear,etc. 200
2720—First Aid first aid supplies 60
SUBTOTAL SUPPLIES 10,544
MAINTENANCE:
3210—Motor Vehicle 1 crewcab truck 2,200
3220—Machine/Tool equipment/implement repair 690
3221 —Tractors 1 "770"tractor, 1 bat wing mower, 5,000
1 "0"radius ouot-front mower
1 "5200"tractor w/loader
3222—Trim Equipment normal supplies,repairs 1,100
3230—Radios repairs 700
3231 —Phones 330
3240—Pumps/Motors irrigation 1,500
3250—Recreational bases,paint,nets,etc. (annually) 2,500
3321 —Service Lines bubblers,hose bibs,pipe 200
3326—Irrigation heads,controllers,etc. 875
3410—building fire extinguishers,paint,repair 1000
3490—ADA 400
3510—Grounds top soil,signs,repairs chalk 8,335
3530—Recreational Lighting ballfield/area light bulbs,etc. 1,690
SUBTOTAL MAINTENANCE 23,710
ACCOUNT&DESCRIPTION COMMENTS AMMOUNT
PURCHASED SERVICES:
4171 —Drug Testing for new hires 185
4220—Pest Control annual pest control 635
5110—Electric estimated from Central Park 10,000
5120—Natural Gas estimated from Central Park 250
5130—Water estimated from Central Park 14,000
5140—Sewer estimated from Central Park 400
5150—Local Phone 120
5151 —Long Distance 75
5220—Rental Equipment for equipment not in inventory 900
6310—Travel/Lodging meals for one day training trips 55
6311 —Outside Training registrations/fees for one day trips 170
6320—Inhouse Training emerg. mngt./supvs. academy 400
6330—Memberships TRAPS(crewleader) 70
6741 —Freight for shipping parts,supplies,etc. 75
6991 —Replacement Fleet 2 tractors(2,400),crewcab(3,800), 12,800
bat wing mower(3,600),"0"radius
ou8t-front mower(3,000)
6992—Replacement Phones 100
6993—800 MHZ Radio System radio replacement 700
SUBTOTAL PURCHASED SERVICES 40,935
Summarized costs associated with routine maintenance of five softball fields and
related areas:
Salaries $95,005.25
Supplies $10,544
Maintenance $23,710
Purchased Services $40,935
TOTAL COST $170,194.25
ONE TIME PURCHASES NEEDED FOR THE
ROUTINE MAINTNENACE OF THE VETE • NS PA' SOFTBALL FIELDS
AND REALATED AREAS
ACCOUNT&DESCRIPTION COMMENTS AMMOUNT
2510—Uniforms initial purchase for 3 people 2,376
7110—Office Equipment refrigerator,microwave oven 350
7111 —Office Furniture tables,chairs 500
7120—Motor Vehicles crewcab(30,000) 107,000
770 tractor(12,000)
5200 tractor w/loader(25,000)
bat wing mower(25,000)
"0"radius out-front mower(15,000)
7030—Machine/Tools turf aerator(4,000) 22,850
top dresser(3,200)
seed spreader(2,000)
line painter(1,500)
edger(2,500)
ballfield drag(500)
mat drag(150)
hand tiller(1,000)
hand tools: rakes, shovels,etc. (500)
trailer(3,000)
2 chalk liners(300)
hand seeder(200)
3 pt.hook up tiller(3,000)
3 pt.hook up blade(1,000)
7040—Radios 1 portable with 2 batteries(1,650) 5,076
1 mobil(1,590)
1 control system(1,836)
7041 —Phones 2 shop phones 250
7060—Recreational 25 XTR trash receptacles 2,500
TOTAL $140,902
SOCCER FIELDS P1!!LIMINARY COST ESTI 14 TES (13 Field)
13 Soccer Fields (includes i .ding, irrigation, topsoil, seeding, bleachers)x $50,000 $650,000
800 Car parking (31ots) x $1,500 per space 1,200 000
Utilities - electric, water, sewer, telephone 90,000
Entry road 500,000
2 Restroom buildings 400,000
Lake 250,000
Landscaping 95,000
Lighting for parking lots, road, and fields 860,000
2 Picnic pavilions 400,000
Playground 30,000
SUBTOTAL $4,475,000
Contingency (10%) 447,500
Professional and Administration fees (13%) 639,925
TOTAL $5,562,425
Page 1 of 5
0\budget\ciP\fY99bond c10613-May-98
Ric Ploeger- Re: Veterans Park estimates Page 1
From: Tony Scazzero
To: Ric Ploeger
Date: 9/20/00 9:11AM
Subject: Re: Veterans Park estimates
There is one youth group that pays a rental for their two week-end tournaments in February. Brazos
Magic paid $1,200, or$600 per weekend.
04' vit..>
The Adult Soccer league apys$75 per team for each season, spring, summer and fall each year.
No other youth group has paid any fees to the City for soccer field useage.
PROPOSED BUDGET
FOR MAINTAINING
VETE ' NS PA SOCCER FIELDS (13 FIELDS)
ACCOUNT#&DESCRIPTION COMMENTS AMMOUNT
SALARIES:
1111 —Fulltime Labor, Ben.&Sal. 1 Crewleader 28,306
1 Equipment Operator 25,853
1 Groundsworkers 23,673
1113—Temp&Seasonal 1 40/hr. seasonal 14,560
1120—Overtime 1,000
1210—FICA included in above figures
1220—Retirement included in above figures
1230—Group Health included in above figures
1231 —Group Life included in above figures
1240—Worker's Comp 613.25
1250—Unemploy Comp 0.00
SUBTOTAL SALARIES 94,005.25
SUPPLIES:
2110—Gen. Office Suppl. note pads,pens,pencils etc. 70
2210—Fuel 3,842
2240—Minor Tools shovels,rakes,misc.tool(yearly) 750
2310—Chemical herbicide,msma,weed control 1,400
2320—Pesticide dursban,diazinon,award 2,800
2330—Janitorial toilet paper,trash bags,chemicals 2,500
2340—Botanical fertilizer,seed,sod 18,000
2510—Uniforms initial purchase for 3 people 2,376
each year thereafter 504
2540—Accessory rain gear, safety gear,etc. 225
2720—First Aid first aid supplies 90
SUBTOTAL SUPPLIES 32,557
MAINTENANCE:
3210—Motor Vehicle 1 crewcab truck 2,200
3220—Machine/Tool equipment/implement repair 1,100
3221 —Tractors 1 "770"tractor, 1 bat wing mower, 5,000
1 "0"radius out-front mower
1 "5200"tractor w/loader
3222—Trim Equipment normal supplies,repairs 1,100
3230—Radios repairs 700
3231 —Phones 330
3240—Pumps/Motors irrigation 1,500
3250—Recreational paint,nets,etc. (annually) 4,500
3321 —Service Lines bubblers,hose bibs,pipe 800
3326—Irrigation heads,controllers,etc. 3,030
3410—building fire extinguishers,paint,repair 1000
3490—ADA 400
3510—Grounds top soil, signs,repairs chalk 30,333
3530—Recreational Lighting ballfield/area light bulbs, etc. 2,025
SUBTOTAL MAINTENANCE 54,018
ACCOUNT&DESCRIPTION COMMENTS AMMOUNT
PURCHASED SERVICES:
4171 —Drug Testing for new hires 185
4220—Pest Control annual pest control 635
5110—Electric estimated from Central Park 12,000
5120—Natural Gas estimated from Central Park 250
5130—Water estimated from Central Park 36,500
5140—Sewer estimated from Central Park 600
5150—Local Phone 120
5151 —Long Distance 75
5220—Rental Equipment for equipment not in inventory 900
6310—Travel/Lodging meals for one day training trips 55
6311 —Outside Training registrations/fees for one day trips 170
6320—In-house Training emerg.mngt./supvs. academy 400
6330—Memberships TRAPS (crewleader) 70
6741 —Freight for shipping parts,supplies, etc. 75
6991 —Replacement Fleet 2 tractors(2,400),crewcab(3,800), 12,800
• bat wing mower(3,600),"0"radius
out-front mower(3,000)
6992—Replacement Phones 100
6993—800 MHZ Radio System radio replacement 700
SUBTOTAL PURCHASED SERVICES 65,633
Summarized costs associated with routine maintenance of thirteen soccer fields and
related areas:
Salaries $94,005.25
Supplies $32,557
Maintenance $54,018
Purchased Services $65,633
TOTAL COST $246,213.25
ONE-TIME PURCHASES NEEDED FOR THE
ROUTINE MAINTNENACE OF THE VETE': NS PA' SOCCER FIELDS AND
REALATED AREAS
GENE L CAPITAL(initial one-time purchases):
ACCOUNT&DESCRIPTION COMMENTS AMMOUNT
2510—Uniforms Initial purchase for 3 people 2,376
2240- Minor tools 2 string trimmers,2 push mowers 2,100
7110—Office Equipment refrigerator,microwave oven 350
7111 —Office Furniture tables,chairs 500
7120—Motor Vehicles crewcab(30,000) 107,000
770 tractor(12,000)
5200 tractor w/loader(25,000)
bat wing mower(25,000)
72' "0"radius out-front mower(15,000)
7030—Machine/Tools turf aerator(4,000) 24,000
top dresser(3,200)
seed spreader(2,000)
line painter(1,500)
edger(2,500)
hand tiller(1,000)
hand tools: rakes,shovels,wrenches, etc. (500)
trailer(3,000)
hand seeder(200)
3 pt.hook up tiller(3,000)
3 pt.hook up blade(1,000)
2 string trimmers(900)
2 push mowers(1,200)
7040—Radios 1 portable with 2 batteries(1,650) 5,076
1 mobil(1,590)
1 control system(1,836)
7041 —Phones 2 shop phones 250
7060—Recreational 60 XTR trash receptacles 6,000
TOTAL GENE:' L CAPITAL $147,652
Events Bid / Hosted / Co-Sponsored by
College Station Parks & Recreation
January Texas Public Pool Council June 10 & Under State Tournament
Participants 90 Participants 1700
Hotel nights 360 Hotel nights 1714
Texas ASA Winter meeting July Men's D State Tournament
Participants 150 Participants 1300
Hotel nights 202 Hotel nights 816
February High School Lacrosse Tournament Men's Fast Pitch Regional Tournament
Participants 780 Participants 360
Hotel nights 1560 Hotel nights 88
Umpire Schools Women's Fast Pitch Regional Tournament
Participants 232 Participants 78
Hotel nights 116 Hotel nights 66
Girls Fast Pitch August Women's Olympic Team Clinic
Participants 640 Participants 121
Hotel nights 320 Hotel nights 42
March Girls Fast Pitch Women's Olympic Exhibition Game
Participants 1040 Participants 2200
Hotel nights 260 Hotel nights 242
Straight Shot Men's Major & "A" Slow Pitch
Participants 525 Participants 162
Hotel nights 84 Hotel nights 150
April Rod Run 12 & Under "B" Western National
Participants 700 Participants 1200
Hotel nights 230 Hotel nights 3000
Spring Fever Tournament Sept. Men's "A" Fast Pitch National
Participants 960 Participants 450
Hotel nights 904 Hotel nights 1575
May Memorial Invitational Tournament
Participants 1360
Hotel nights 1780
Totals
Participants 11671
Hotel nights 13393
DATE: October 23, 2000
TO: Charles Cryan, Director of Fiscal Services
Jeff Kersten, Budget and Strategic Planning Manager
FROM: Dana Ingman, Budget Analyst
RE: Venue tax parameters and application in Texas cities (Revised)
LEGISLATIVE BACKGROUND
The Sports and Community Venue Project legislation provides cities and counties with broad authority to
finance a wide array of economic development projects in addition to the construction of sports stadia. The
venue project revenue sources that can be adopted include a sales tax,a hotel occupancy tax, short-term motor
vehicle rental tax,an event parking tax,an event facility tax, and a venue facility use tax. The voters must
approve both the tax and the venue project on which it will be spent.
Two or more cities or a combination of cities and counties may create a"sports and community venue district,"
which would have the authority to carry out the same types of projects and propose the same financing methods
as an individual city or county.
Permissible Projects
A venue project is defined as a venue and related infrastructure that is planned,acquired,established,developed,
constructed,or renovated using this mechanism. A venue is defined as being one of the following:
1. Arena,coliseum,stadium,or other type of area or facility:
a. That is used or will be used for professional or amateur sports,or for community and civic and
charitable events;and
b. Where a fee for admission to these event will be charged.
2. Convention center or a related improvement that is located in the vicinity of the convention center,including
civic center hotels,auditoria,theaters,opera and music halls,exhibition halls,rehearsal halls,parks,zoos,
museums,or plazas.
3. Tourist development area along an inland water way.
4. A municipal parks and recreation system, improvements or additions to a parks and recreation system,or an
area or facility that is part of a municipal parks and recreation system. It appears that neither the motor
vehicle rental tax nor the local hotel tax authorized by this legislation may be used as a revenue source
to pay for a parks and recreation system venue project.
5. Any other economic development project authorized by law. This appears to allow the authorized revenues
to be used for any project that would be authorized under any other Texas economic development statute.
"Related infrastructure"includes any on-site or off-site improvements that relate to and enhance the use,value,
or appeal of a venue,and any other expenditure that is necessary to construct or improve a venue. Examples
include stores,restaurants,on-site hotels,concessions,parking,transportation facilities,roads,water or sewer
facilities,and parks.
If an already existing facility would qualify as a venue project,a city,county,or venue district may use this
mechanism to aid that facility even though it was originally constructed or undertaken under the authority of
other law.
Venue Tax Elections
The election to approve the venue and the proposed means of financing the venue must meet the following
criteria:
• Allow the voters to vote separately on each venue project;
▪ Designate the venue project;
• Designate each method of financing authorized by Chapter 334 that the city,county,or venue district wants
to use to finance the venue project and designate the maximum rate for each method;
▪ Allow the voters to vote, in the same or separate propositions,on each of these methods of financing.
There are also specific requirements for ballot wording with regard to park and recreation facility improvements
or additions.
Method of Financing a Venue Project
All of the following methods of financing a venue project require voter approval of the method and the
venue project.
1. Sales Tax
A city,county,or venue district may impose,reduce,or repeal a sales tax under authority of Chapter 334.
When all bonds and obligations payable from the money in the venue project fund are paid,the venue
project sales tax must be abolished.
If an area is already at its maximum local sales tax(2%)or a proposed venue tax would place the locality
beyond the maximum local sales tax rate,the venue project sales tax election is also treated as an election to
reduce the tax rate of another taxing authority. Only two types of taxing authority are eligible to have their
sales tax rate automatically reduced in this manner: 1)a crime control district and 2)an industrial
development corporation. If another taxing entity's sales tax rate is reduced automatically at such an
election,the taxing entity's sales tax rate is reduced throughout the entity's jurisdiction.
2. Motor Vehicle Rental Tax
A city, county,or venue district may fund venue projects within its jurisdiction by imposing a tax on the
rental of a motor vehicle within the city or county. The rental tax may only be imposed if bonds or other
obligations are issued for the venue project within one year of imposing the tax. The tax may not exceed
5%and must be set in 1/8 increments. The motor vehicle tax may not be imposed to fund a venue
project that is an area or facility that is part of a municipal parks and recreation system.
3. Admissions T ax on Tickets Sold at a Venue Project
If a city,county,or venue district has issued bonds for a venue project,a tax not to exceed 10%may be
imposed on each admission ticket sold for an event at the venue project. The city or county is not
authorized to impose this tax once the venue project bonds have been paid in full or if no such bonds are
issued.
4. Tax on Event Parking at a Venue Project
A city,county,or venue district may impose a tax of not more than$3.00 for each motor vehicle that parks
in a parking facility of a venue project.
5. Additional Hotel Occupancy Tax
In order to fund a venue project within its boundaries, a city, county,or venue district may impose an
additional hotel occupancy tax of up to 2%on the use of a hotel room. This tax must be approved at an
election with ballot language that specifies the maximum rate of the tax being adopted. The legislation does
not appear to prohibit the adoption of this additional tax even if the city or county is already at its statutory
maximum for the local hotel occupancy tax. The additional hotel occupancy tax may not be imposed to
fund a venue project that is an area or facility that is part of a municipal parks and recreation system.
Two final financing mechanisms include a tax on major league team members playing in a venue project and a
special motor vehicle rental tax that applies only to border cities with populations of more than 500,000 and must
be dedicated to costs associated with post-season college bowl games.
Contributions from Political Subdivisions within a Venue District
If a political subdivision receives sales tax revenue from businesses operating in a venue project sponsored by a
venue district,the political subdivision may voluntarily contribute part or all of those sales tax revenues to the
venue district. The governing body of the political subdivision must find that the venue project that generated
the sales tax will add to the economic,cultural,or recreational well being of the political subdivision's residents.
If the sales tax revenue is contributed to assist in securing debt that was issued to fund a venue project,the
contributions must stop as soon as the debt is paid off. It appears that such contributions would not need to be
approved by the voters as with other methods of financing.
Pledges of Existing City Sales Tax Revenue for Venue Projects
The venue legislation added a section to the Texas Tax Code that allows a city to pledge up to 25%of its
existing sales tax to pay off debt issued for one or more venue projects located in the city. This authority is
separate from,and in addition to,any authority a city may have under chapters 334 or 335 of the Local
Government Code,but"venue project"has the same definition as it does for the financing mechanisms outlined
in the previous sections.
. The only types of sales tax that may be pledged for a venue project are the general city sales tax and the sales tax
for property tax relief. A dedicated sales tax collected for specific purposed may not be pledged. A city may
only pledge its sales tax under the authority of this statute if it is authorized to do so by the voters at an election
held on this issue. If the voters approve the pledge of the sales tax,the city may issue bonds and other forms of
debt that are payable from and secured by the pledged sales tax revenue. The money from this debt may be used
only for the costs of the venue project. The pledge of the sales tax continues only until the debt is paid off.
Authority to Issue Bonds
Once the voters approve a venue project,the city,county,or venue district may issue bonds and other obligations
to pay for the costs of the project. Bonds or other obligations issued under Chapter 334 are not a debt of the city
or county. Such obligations do not create a claim against the city,county,or venue district tax revenue or
property other than against the revenue sources that are specifically pledged and the venue project for which the
bonds are issued.
A venue district has the authority to issue short-term obligations and enter into credit agreements under Texas
Civil Statutes Article 717q. For purposes of that statute,a district is considered to be a"public utility"and an
approved venue project is an"eligible project."
Creating a Venue District
In order to create a venue district,each of the cities and/or counties that wish to join must adopt a concurrent
order. This order must meet all of the following criteria:
1. All of the concurrent orders must contain identical provisions.
2. The boundaries of the venue district must be defined to be coextensive with the combined boundaries of
each of the cities and counties creating the district.
3. The number of directors on the district board of directors must be designated. State law requires at least
four directors on the board.
4. The directors must be appointed by the mayors(if only cities are forming the district), or the county judges
and mayors(if cities and counties are forming the district).
5. The concurrent orders must designate the manner in which the chair of the board will be appointed.
TEXAS CITIES THAT HAVE ENTERED THE VENUE TAX PROCESS
The following cities have submitted information to the Comptroller's Office prior to a venue tax election. The
Comptroller's Office does not track which cities have actually adopted a venue tax.
CITY VENUE PROJECT
El Paso Sun Bowl Stadium
Dallas Arena
Amarillo/Potter County Rodeo arena/civic center
Austin Convention center/greenways project;
Community events center
Arlington Johnson Creek Project
Bedford Stormy Jones Park expansion
La Marque Multi-purpose arena/stadium
Houston/Harris County Basketball arena
San Antonio/Bear County Spurs Arena
San Antonio Community arena complex/municipal improvements;
Park improvements/open space acquisition
Galveston Convention Center expansion
Grand Prairie Parks&recreation system project
Hill Country Village Municipal improvements
Laredo Minor League hockey team arena
La Marque
The City of La Marque is working through the venue project tax process in an effort to construct arena for a
major league hockey team. The City has worked with other cities and Galveston County and there is a potential
to create a venue district with these entities. An impact analysis is currently underway to determine what benfits
these entities might derive from joining the district. Although financially beneficial,the City of La Marque
expressed some concern about creating a district because of the potential for the project to be moved to another
location within the district.
If La Marque uses a venue tax option, it is likely that it will use the additionalhotel/motel tax. However,because
La Marque has only two hotels,this option is probably not a worthwhile revenue source unless a district is
created. The City plans on owning both the land and the building,and entering into a long-term lease agreement
with the hockey league. Both the developer and the hockey league will provide some project financing. The
City has committed to not using general fund revenues to finance the project. Revenue sources in addition to the
venue tax may include revenue bonds,grants,and donation. In addition,as with other professional sporting
venues,admission fees will be charged.
Hill Country Village
Hill Country Village has just adopted a venue project and a venue financing method. They will use a vehicle
rental tax between.5%and 5%. Although the financing method has been decided,the percentage will not be
decided by their council until September. They have one vehicle rental agency in the community. There is some
concern that this business will now leave.
Hill Country Village will use this tax to finance emergency vehicles and equipment. No general fund revenues
will be used. The Hill Country Village EDC will contribute additional funds to make these purchases.
Galveston
Galveston held an election last fall to adopt the full 2%additional hotel/motel tax. The funds were to be used to
finance a portion of a public--private Convention Center expansion. The remaining revenues were to be
provided by a private developer. The issue failed and the City will not move forward with this expansion at this
point.
Waco
While the City of Waco was not included in the State Comptroller's list of cities that have submitted venue tax
information,the College Station Parks and Recreation Board suggested that we contact them. The Finance and
Budget departments at the City of Waco are not aware of any intention to pursue a venue tax at this time and do
not know of any projects for which it may have been considered.
Arlington
The City of Arlington proposed a quarter cent sales tax under the venue tax legislation to partially fund the
Johnson Creek project,a parks infrastructure project. The issue failed. The City of Arlington had also
previously proposed a half cent sales tax for a Smithsonian venue. This issue also failed.
Grand Prairie
The City of Grand Prairie is currently using two forms of the venue tax. The first venue has been defined by the
City as the entire parks and recreation system. The tax that supports this venue is a quarter cent sales tax. The
revenues fund improvements and enhancements and a portion of operating expenses associated with new
facilities. Other revenues that support these improvements,enhancements,and operations include a subsidy
from the General Fund(Parks and Rec. is contained in a separate fund in order to accommodate the venue tax
requirements)and parks fees. No more than 25%of the venue tax is used to fund operations. Because the venue
was defined as the entire park system,funds must be spent on each parks facility in the City. At the time of the
decision to use the venue tax,Grand Prairie was not at its maximum sales tax,so no other taxes were reduced to
allow for the use of the venue tax.
The second venue tax utilized by Grand Prairie is the additional 2%hotel/motel tax. This venue tax provides
funds for a public/private conference center/hotel development. Windham Hotels is the private partner in the
development of the hotel and the City is funding the co-located conference center through the venue tax and TIF
revenues. This tax has been in place since 1999.
Bedford
In 1999,the citizens of the City of Bedford failed a venue tax issue on the ballot by a 2®1 margin. The venue tax
would have been an additional half-cent hotel/motel tax format. The funds were to have been used to fund the
Stormy Jones Park Project,a large competitive softball complex concept. Although there is an Attorneys
General's Opinion that appears to prohibit this use for the hotel/motel tax format,the Bedford Finance Manager
noted that because the original language is ambiguous,their discussions with the AG concluded with the
determination that their softball field concept was a suitable venue for this tax. He strongly suggested speaking
with the Attorney General regarding the specifics of any parks project before determining whether it would be
eligible for a particular tax format.
Ultimately,the issue failed for two reasons. First,the acquisition of land for the complex became an issue of
eminent domain and was strongly opposed by the voters. Second, the hotel/motel association in Bedford
strongly opposed the issue on the grounds of competitiveness and launched a high-profile campaign against the
venue tax. The finance manager could not speculate on what other revenues may have been contributed to the
project if it had passed because the Council has since put aside the project altogether due to the issue's failure.
He did say that the revenue that would have been generated by the complex would have been based on league
and tournament fees.
Amarillo/Potter County
The City of Amarillo and Potter County created a venue tax district utilizing two venue taxes in 1998. The
venue project is an Events Center and an expansion of the current Civic Center. The project is financed through
a 5%short-term car rental venue tax and the additional 2%hotel/motel venue tax. No other funds have been
used or are committed to finance the project,with the exception of contributions. Any anticipated revenues from
the project will go towards maintenance of the facilities.
San Antonio
The City of San Antonio began collecting a 1.75%additional hotel/motel tax in January 2000.The City collects
the tax on behalf of the venue district,which encompasses the Bexar County. This venue tax is a funding source
for a community arena complex and associated municipal improvements.
Austin
The citizens of the City of Austin approved two venue projects and two venue taxes in 1998. The first venue is a
set of 2 associated projects that include a convention center and the Waller Creek project,which includes land
acquisition and greenway development. This venue is funded through the 2%additional hotel/motel tax. When
the convention center is operational,the City will charge a fee to users. The second venue is a Townlake Park, a
performing arts venue. The planning and construction of this venue is funded through a 5%short-term car rental
venue tax. The agreements have not yet been finalized with regard to the facilities operation and a fee system
has not been determined.
PARKS & RECREATION DEPARTMENT
CIP PROJECT LIST
FY 2001
PROJECT FUNDING
PRIORITY& PROJECT STATUS NUMBER BUDGET SOURCE
3 Brison Park Improvements PK0100 $54,600 '98 G.O.
1 Brothers Park Improvements In Construction PK0084 $32,000 '98 G.O.
1 Business Center Landscaping Project In Design GG9705 $250,000 G.O.
2 Castlegate Park Design In Design
1 Cemetery Land Acquisition GG9905 $275,000 '98 G.O.
3 Central Park Improvements PK0101 $17,000 '98 G.O.
2 Community Park Acquisition Underway PK9948 $520,000 '98 Bond
2 Gabbard Park Improvements PK0102 $78,000 '98 G.O.
Hallaran Pool Filters & Coating (FY'01) In Design PK0106 $120,000 FY '01
2 High School Tennis Court Lights (FY '01) In Negotiation PK0109 $91,500 FY '01
Indoor Grant Application
for Joint CSISD Project Suspend
until 01
1 Lemontree Park Playground On Construction PK0066 $22,000 '98 G.O.
On
Lick Creek Grant Application Due 1/01 '98 G.O.
Grant $126,265 C.D.B.G.
2 Lick Creek Trails Grant Project Approved Funds
Awaiting
2 Lincoln Improvements ArchitectCD1292 $90,000 FY '01
Approval
Merry Oaks Improvements PK0103 $37,000 '98 .0.
Replacement
Merry Oaks Playground Replacement In Construction PK0088 $25,000 Funds
2 Millenium Winds Improvements (FY'01) In Design $7,195 FY '01
2 Oaks Park Bridge PK0067 $28,000 '98 G.O.
1 Parking Garage Landscape Plan Complete C.O.
1 Raintree Park Improvements In Construction PK0068 $44,000 '98 G.O.
3 Shenandoah Park Development $48,000 Ded
PRIORITY& PROJECT STATUS PROJECT BUDGET FUNDING
NUMBER SOURCE
Southwood Soccer Field
1 Renovation (FY '01) In Design FY '01
-I Thomas Park Improvements In Construction PK9931 $84,000 '98 G.O.
2 Thomas Pool Improvements PK0104 $19,000 '98 G.O.
Thomas Pool Leak Investigation &
Repair (FY'01) Underway PK0107 $25,000 FY '01
Veterans Park Phase I In Design PK9941 $2,120,000 '98 G.O.
2 Veterans Park Water Feasibility (FY '01) Underway $25,000 FY '01
'1 West District Maintenance Shop In Construction PK9927 $501,000 '98 G.O.
-1 Willow Branch Tennis Courts In Construction PK0074 $125,000 DED
2 Woodway Park Development $468,600
OTHERS
-I City Center Concepts Complete
-I City Hall Atrium Underway
George Bush at Wellborn Road to Texas
3 Avenue Medians
Northgate Park (FY '01)
2 Raintree Land Acquisition
2 Venue Tax Issue
-1 Wolf Pen Creek trails In Design
Wolf Pen Creek Design Charette Complete WPC TIF
Skateboard/Roller Hockey Park Researching PK0073 $162,000 FY00 SLA
Information
PRIORITIES
- In progress currently or will be in progress before January 1, 2001.
#2 - In progress before August 1, 2001
#3 — In progress after October 1, 2001
0:/parks/Projects/CIP/cip2001.doc