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HomeMy WebLinkAbout11/11/1997 - Regular Minutes - Parks Board CITY OF COLLEGE STATION PARKS AND RECREATION BOARD REGULAR MEETING/JOINT MEETING NOVEMBER 11, 1997 -- 7:00 P.M. COLLEGE STATION CONFERENCE CENTER 1300 GEORGE BUSH DRIVE MEMBERS: Elizabeth Cunha, Chair; Bob DeOtte; John Crompton; Chris Barzilla; Gary Halter; and Mike Manson ABSENT: Debra Anderson,Vice Chair CONFERENCE CENTER ADVISORY: Mollie Guin, Edwin Holdridge, Francene COMMITTEE MEMBERS: Lamb, and Eileen Sather STAFF: Steve Beachy, Director; Eric Ploeger, Asst. Director; Curtis Bingham, Operations Superintendent; David Gerling, Special Facilities Superintendent; Dana Williamson, Instruction Supervisor; Grace Colbert, Conference Center Supervisor; Kim Fox,Secretary; and Bridgette George, Staff Assistant VISITORS: TAMU students: Kevin Smith, Karen Nelson, Bryan Alvares, Amy Schmaltz, Akihide Nada Called to Order 7:07 p.m. 1. Approval of Minutes: September 14, 1997: Elizabeth stated that "Breakfast with the Mayor", should read "Lunch with the Mayor". She also wanted to note that the Mayor was the one that asked that the entire board not show up for the lunch, not her. 2. Hear Visitors: No unscheduled visitors spoke. 3. Discussion with the Conference Center Advisory Committee Concerning Programs and Areas of Mutual Interest: Mollie Guin, Chair, informed the Board of some of the activities they oversee. One of the new events they've organized is a Holiday Homes Tour. The Arts Council requested support from the Conference Center Advisory Committee to assist in a Holiday Homes Tour to help increase tourism dollars in College Station. This event was developed as a result of the Arts Council asking "What could College Station do the first 3 weeks in December to help increase tourism." Gary stated that he was not aware of the event and suggested more local advertisement. The Committee has also helped organize and hold several oral history events to collect memories from some of College Station's oldest residents. These stories will be compiled and reproduced in a history book for College Station. Francene Lamb stated that they also assist in the marketing of the center, as well as the annual review of the center's fee structure. Grace mentioned that the center has approximately 70,000 customers per year. She stated that the center is usually booked solid on Monday, Tuesday, and Thursday nights. Gary stated that it appears that the Committee is duplicating some efforts of the Historic Preservation Committee and suggested that maybe the two should combine. He questioned whether the Conference Center needed an Advisory Committee. The Committee stated that they would like to make some changes on their bylaws. After some discussion the following changes were made. In Section 1 -- Purpose: The Committee shall now be composed of a minimum of 5 and a maximum of 7 members. In Section 2 — Terms of Office: The phrase Members shall serve no more than two (2) consecutive terms was removed. The Committee shall, at their first meeting, determine the time and place of their regularly scheduled monthly meetings, and to notify the Parks Board of the schedule. Elizabeth asked the Committee members to review their "purpose" as stated in the bylaws and advise the Board if the purpose is still appropriate or if it needs to be changed. 4. Parkland Dedication in Zone 10: Steve stated that there was no new information to report. The school has purchased a site approximately 40-45 acres for an elementary and middle school. John hopes the school district will make the park site more accessible to residents. Mike suggested inviting a CSISD representative to the Board meetings. Elizabeth mentioned that there is already a meeting in place for that. She stated that she would check with the Mayor to see when the city met with the school district. 5. Discussion of Park Rules Ordinance: Some discussion took place regarding a policy of no glass containers in the park. Elizabeth asked how the ordinance, if passed, would be enforced. Steve stated that the best way would be public education because it would difficult to regularly enforce the ordinance. Gary motioned to prohibit glass containers for beverages. The motion was seconded by John and passed. Steve stated that staff will forward the recommendation to Council for approval. Curtis stated that after Council's approval, the "Park Rules" signs will be changed to reflect the ordinance change. 6. Discussion of Issues Related to Adult Soccer/Softball Litter, etc. Bob stated that he addressed the litter problem with the soccer representative at the Recreational Sports Association meeting. He stated that no representative was there from adult softball. Bridgette informed him that those representatives were out of town at a bid conference for national tournaments. • 7. Discussion of Automated Registration Procedures: Dana informed the Board about the procedures for accepting credit cards at the City. She's hoping the City can begin this procedure early next year. When activated, the city will be able to accept registrations by phone. The goal is to expand the process to the internet. 8. Capital Improvement Program Report: Ric stated that the Wayne Smith project is going well. The contractor has done quite a lot of work on the site. The concession building should be erected later in the month. The Bee Creek and Central Park upgrade fence and backstop request will go to Council the following Thursday. 9. Review of Board Goals: Steve stated that a fax was sent to the Bert Wheeler Estate today proposing $1.5 million for the 153-acre tract. No response had been received as of this meeting. The Wolf Pen Creek engineering study is complete and will be presented to the Tax Increment Financing Board. Recommendations will then be brought to the Parks and Recreation Board in December, with the final recommendation in March 1998. The Teen Center designs and models were brought to department. The models will be available for view starting the following day after 3:00 p.m. outside the council chambers for one week. Steve mentioned that the next Parks and Recreation Board meeting will be December 9, at City Hall. He also mentioned that the Parkland Dedication committee meets next week. Elizabeth suggested putting Madeley Park on the goals list. After some discussion the Board decided to review the board goals at the next meeting. 10. Committee Reports: John had nothing to report. Bob stated that Curtis had a list of sports organization'representatives and that they are putting those on the Parks web site. Bob stated that they meet the 4th Tuesday of every other month. the next meetings will be in February, April, and June. Mike stated that the Lincoln Center Advisory Committee met yesterday. 11. Board Concerns/Other Business: Steve stated that the City Manager would like a Board member present at the next workshop where the council will review the concession bid at the next consent agenda meeting. A question may arise regarding the sell of alcohol at Wolf Pen Creek. Elizabeth and Gary volunteered to attend. 12. Adjourn: The meeting adjourned at 9:28 p.m.