HomeMy WebLinkAbout11/02/2010 - Regular Minutes - Wolf Pen Creek Oversight Committee
MEETING OF THE
WOLF PEN CREEK OVERSIGHT COMMITTEE
MINUTES
2:00 PM, TUESDAY NOVEMBER 2, 2010
CARTER CREEK WASTE WATER TREATMENT TRAINING ROOM
2200 NORTH FOREST PARKWAY
COLLEGE STATION, TX 77842
STAFF PRESENT: David Schmitz, Interim Director; Amanda Putz,
Committee Secretary; Brandi Whittenton, Staff Assistant;
Donald Harmon, Assistant Director of Capital Projects;
Chuck Gilman, Director of Capital Projects; Sheila Walker,
WPC Recreation Supervisor; Scott Hooks, West District
Park Operations Supervisor; Pete Vanecek, Senior Park
Planner; Lance Simms, Assistant Director of Planning and
Development Services; Ben Roper, IT Director; David
Gerling, Special Facilities Superintendent; Jeff Kersten,
Chief Financial Officer; Peter Lamont, Recreation
Superintendent; David Gwin, Director of Economic
Development; Vera Solis, Aquatics Supervisor
COMMITTEE PRESENT: James Massey, Chair; Dennis Maloney, Scott Shafer,
Sharon Colson, Marc Chaloupka, Kenny Mallard, Gary
Erwin, Randall Pitcock, Marsha Sanford
VISITORS PRESENT: Andrew Konyha, Senior Associate, Clark Condon
Associates, 10401 Stella Link, Houston, TX, 77025
Sherry Ellison, 2705 Brookway Dr., College Station, TX
Chris Norton, 7607 Eastmark Dr., Suite 220, CS, TX
1.Roll call and call to order: The meeting was called to order with a quorum
present at 2:01 p.m.
2.Pardon and possible action concerning requests for absences of
members: Jody Ford sent in a request for absence. Marc Chaloupka made
a motion to approve the absence request submitted, and Scott Shafer
seconded the motion. The vote was called. All were in favor, and the
motion passed unanimously.
3.Presentation, possible approval, and discussion on the September
21, 2010 minutes of the Wolf Pen Creek Oversight Committee: Marc
Chaloupka made a motion to approve the minutes, with a correction of
adding Marsha Sanford as being in attendance, and Dennis Maloney
seconded the motion. The vote was called. All were in favor, and the
motion passed unanimously.
~ Sharon Colson and Kenny Mallard arrived at 2:03 p.m. ~
4.Update and discussion regarding the Wolf Pen Creek Water Feature
and Festival Area Project: Andrew Konyha briefly explained the design
concepts of the project. It was explained that the Design Review Board
made some simple changes to the project that were included in the
architecture and entry portal. One of the changes was adding a block into
the wall to soften it up, to match the basil color, and to add the glass blocks,
and the entry portal Design Review Board switched the colors. The letters
will get painted green.
~ Marsha Sanford arrived at 2:06 p.m. ~
Marc Chaloupka wanted to know if there were hanging points and what the
hanging points were capable of holding. He mentioned that something
should be posted on the walls regarding the capabilities of the hanging
points. Scott Shafer, Chair of the Design Review Board, stated that the
Design Review Board stated that they approved the overall plan. James
Massey asked that Clark Condon get with staff and see about a possibility of
getting the hanging points.
Alternates Summary:
1.Terrace Wall $7,000
2.Wolf Paw Medallions $7,500
3/4. Add. Pedestrian Lights $63,000
(Break Up – Back Lights and Front Lights – he suggests that the back
lights take precedence over the front lights)
5.Entry Portal $12,000
6.Add. Fountain Nozzles $180,000
7.Fountain Music Nozzles $100,000
Total Alternates: $369,500
The project should be ready for bids after the November 10, 2010 City
Council meeting.
A question asked: “What is the anticipated construction schedule for the
completion of this project?”
The project will be complete by the 2011 World Fest, however it
will not be able to be completed by the 2011 Duck Jam.
Donald Harmon explained that the Wi-Fi access was removed from the
project, so the city would not be able to rely on the site for wireless internet.
Scott Shafer asked, “Is it possible to place the Wi-Fi back into the project as
an alternate?
It certainly is, if the Committee is open to placing it back into the
project.
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WPC Oversight Committee Minutes
Ben Roper announced that to include the conduit into the alternate list would
be fairly inexpensive. He explained that to return to the site after completion
and try to place the conduit into the site, would be rather expensive. That
said, it can also slightly alter the completed project’s appearance. He
explained that major businesses already have the 3G network; however not
as many have the 4G. Having the wireless internet at the site could be an
extra draw to the citizens. Mr. Roper explained that he would consider
placing the conduit back on the alternate list or maybe even placed back into
the project.
Marsha Sanford said that regarding expenses she would not like to place it
back into the site, as people already have their blackberries and their
computers and they already have their own access.
Scott Shafer explained that this is the way that the society is moving with
Wi-Fi internet access and faster downloading. There are a lot of students in
the area that would most certainly use the Wi-Fi access.
Dennis Maloney agrees that there will be much more value to this in the
future. So that when new technology arises we can always use the conduit
for whatever necessary.
Randall Pitcock made a motion to place the conduit back in as part of the
project, and Dennis Maloney seconded.
Marc Chaloupka made an amendment to make sure that the conduit is
labeled to be used for any future development use. Randall Pitcock
amended the motion to include Marc Chaloupka’s amendment. The vote was
called. All were in favor, and the motion passed unanimously.
Schedule
Final Building permits after next Friday, December 12
Bidding – the first part of December
Bid openings - January 2011
Begin Construction - end of February 2011
The goal is to have the project completed by November 2011 for the
WorldFest.
5.Presentation, possible action, and discussion regarding the
Operations and Maintenance Budget and funding sources for Fiscal
Year 2011 for the Wolf Pen Creek Water Feature and Festival Area
Project: Jeff Kersten, Chief Financial Officer, explained the operations and
maintenance budget and funding sources component. In the current FY
2011 budget, $57,000 is budgeted for operations and maintenance, with
anticipation of operations starting in May or June 2011. He also explained
that there would be more operation monies included in the budget for FY
2012. There is $150,000 from the WPC TIF Fund that is in the city’s general
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WPC Oversight Committee Minutes
fund and there is also $150,000 in the Debt portion, from the development
in the WPC area. For clarification, Maloney stated that there is $150,000 in
the General fund for operation and maintenance, and $150,000 in the Debt
service fund. The TIF is split between the County and the School District as
well. Maloney asked if the $300,000 included the new big apartments.
David Schmitz explained that events could be held where the show mode of
the water feature is presented. When the show mode is presented,
barricades would need to be placed around the feature, as a safety
precaution. Interactive mode will be during the day, motion sensor to active
the interactive mode.
There are some monies in the budget for temp/seasonal employees for
event clean-up. David Schmitz is hoping that the event fees will help off-set
the costs for operations/maintenance/event clean-up. This will be more of a
demand as more people hear about it. The expectation is that the fees will
offset the cost of operation and maintenance.
Sharon Colson asked, “Can we use this facility as a demonstration for the
community to show what rainwater harvesting is?”
The WPC Water Feature is designed for the experience; however
they have discussed using the Lick Creek Park facility as that specific
request.
Marsha Sanford could not fathom $300,000, as the only monies being in the
budget for the operations and maintenance, as she thought that there would
be much more monies in the budget.
Dennis Maloney would like things separated so that the City Council can view
them.
Generated Money
Fund Proper Maintenance of this Area
Budget to Help Put on Festivals
It was discussed that it was not just the city that helped with the drainage
issue, The Corp of Engineers also helped with the drainage issue.
James Massey commented, “We are offering a project that is feasibly going
to cost $170,000, if the project only generates $150,000, and then is that
good business?”
Dennis Maloney commented that, “If it wasn’t for the amount of money that
the city has already placed into the project, this project will become an
economic generator.”
James Massey – “Is it reasonable to say that we can draw $20,000 from
events?”
Sheila Walker, “Yes, absolutely.”
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WPC Oversight Committee Minutes
Discussion followed regarding the November 10, 2010 city council meeting.
It was explained that the more people in attendance, the better, with the
WPC Water Feature project – regarding the $20,000 lack in fees, should be
th
in attendance in the Council Meeting.(Wednesday, November 10) A
notification email will be sent to the WPC Oversight committee regarding the
November 10, 2010 meeting.
Marc Chaloupka suggested that the amount of monies be presented to
Council, to show what the full WPC Corridor generates. This was an
informational item only, and no action was required.
6.Presentation, possible action, and discussion on future agenda
items: A Board Member may inquire about a subject for which notice
has not been given. A statement of specific factual information or
the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a
subsequent meeting: The future for the project is to keep the committee
updated on the status of the project, as well as if the committee needs to
meet, a meeting can always be scheduled. Informational updates will be
sent out. This was an informational item only, and no action was required.
7.Discussion and possible action regarding the future role of the Wolf
Pen Creek Oversight Committee: It was discussed that the committee
could continue to monitor the project, and continue to receive updates over
the project. Also the Committee members should continue to be an
advocate for the project as there may always be some need for help in
advocacy toward this project.
Some questions asked:
“Can the committee be involved to help raise money for this project?” A
benefit of raising monies would help the project lift off, and keep people
engaged.
There was discussion regarding creating an advisory Board for the corridor.
They discussed Identifying the original corridor as the boundaries, and that
the advisory board could to be called upon for their comments. This should
be added to Council’s agenda for their endorsement.
James Massey thanked everyone for their help, hard work, effort, interest,
and time with the project. Also Dennis Maloney sent his thanks to Sharon
Colson, Mark Chaloupka, Marsha Sanford, and James Massey for their
continued dedication toward the project. This was an informational item
only, and no action was required.
8.Adjourn: The meeting adjourned at 3:18 p.m.
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WPC Oversight Committee Minutes