HomeMy WebLinkAbout01/11/2011 - Regular Minutes - Parks Board (2)
PARKS AND RECREATION ADVISORY BOARD
REGULAR MEETING MINUTES
7:00 PM, Tuesday, January 11, 2011
The Green Room at Wolf Pen Creek ~ 1015 Colgate
College Station, TX 77840
STAFF PRESENT: David Schmitz, Interim Director; Amanda Putz, Board
Secretary; Pete Vanecek, Senior Park Planner; Curtis
Bingham, Park Operations Superintendent; Kelly Kelbly,
Southwood Community Center Supervisor; Marci Rodgers,
Senior Services Coordinator; David Gerling, Special
Facilities Superintendent; Peter Lamont, Recreation
Superintendent; Matt Robinson, Senior Planner; Planning
and Development Services
BOARD PRESENT: Gary Erwin, Chair; Billy Hart, Shane Wendel, Susan Fox,
Jon Denton, Millie Burrell
VISITORS: Wallace Phillips, 4490 Castlegate Dr., CS, Phillips Engineering
Kent Laza, 13858 Apricot Glen, CS, Phillips Engineering
Dusty Phillips, 4490 Castlegate Dr., CS, Phillips Engineering
Heath Phillips, 2440 Stone Castle, CS, Phillips Engineering
1. Call to order and Roll Call: The meeting was called to order with a
quorum present at 7:00 p.m.
2. Possible action concerning requests for absences of members:
George Jessup, Gerard Kyle, and Douglas Becker had sent in requests for
absence. Shane Wendel made a motion to approve the requests submitted,
and Jon Denton seconded the motion. The vote was called. All were in
favor, and the motion passed unanimously.
3. Hear visitors: Hearing none, this item was closed.
4. Consideration, possible approval, and discussion of minutes from the
meeting of December 14, 2010: Shane Wendel made a motion to
approve the minutes as submitted, and Millie Burrell seconded the motion.
The vote was called. All were in favor, and the motion passed unanimously.
5. Consideration, discussion, and possible action regarding the
Castlegate II development: Wallace Phillips explained he had brought a
previous request to the Board regarding the Castlegate II development. The
previous request involved a dedication of 7 acres for a park in the Castlegate
II subdivision. However, in looking at the UDO, it stated that floodplain
could not be used as part of the dedication. That being said the 7 acres
could not be used as their dedication. He explained that instead, he will use
an undeveloped 3 acres for the park dedication. The previous 7 acres will be
eliminated as a request, and he will move forward with the undeveloped
land. Mr. Phillips stated that a traffic calming device will be installed for this
park, so that the park has a safety mechanism to help the users. Discussion
followed. Millie Burrell made a motion to approve the land dedication, and
Jon Denton seconded the motion. The vote was called. All were in favor,
and the motion passed unanimously.
6. Update and discussion regarding the Recreation, Park, and Open
Space Master Plan: David Schmitz, Interim Director, explained that the
Master Plan is scheduled to be discussed at the Council retreat on January
21,2011. He reported that it is the next step in helping the plan get
finalized. The goal is to have the Master Plan approved by Council this
Spring. This was an informational item only, and no action was required.
7. Update and discussion regarding the Skate Park: David Schmitz gave
an update on the status of the Skate Park. The company that the city may
be awarding the bid to is JaCody, and he mentioned that their subcontractor
for the skatepark is out of Austin, TX. The work that they have done has
been phenomenal and the city is impressed with the outcomes. The city will
be able to take the base bid and all the alternates if JaCody is awarded the
bid. If the bid is approved, the construction can take place as early as
February 2011. He reported that the city’s annual maintenance fee for the
skate park calculates to approximately $7,400 per year. He explained that
the construction phase would take between six to eight months, so the hope
is for the project to be completed by Fall 2011. This was an informational
item only, and no action was required.
8. Update on Park Maintenance Standards Quarterly Report for FY11:
Curtis Bingham, Park Operations Superintendent, reported on the Park
Maintenance Standards Quarterly Report for FY11. He explained that he
reviewed the park maintenance standards and feels that they need to be
revisited. He reported that he plans to speak with the maintenance
supervisors about revising the standards, so that it is more practical for the
department. Billy Hart requested a document be included with the
standards showing their progress, and to include notes over them. This was
an informational item only, and no action was required.
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Advisory Board Meeting Minutes
9. Update and discussion regarding the Recreation Fund: David Schmitz
Peter Lamont, and David Gerling explained the recreation fund. Mr. Schmitz
also reported that this item will be on council’s agenda on their retreat.
Discussion followed. This was an informational item only, and no action was
required.
10. Consideration, discussion, and possible action regarding the
Southwood Community Center fees: Kelly Kelbly, Southwood
Community Center Supervisor, needs direction on the center fees (minus the
proposed fees for the Seniors, as the Senior Advisory Committee had not
reviewed them yet). She had generated documents over the proposed fees,
and she explained them. Discussion followed. Jon Denton made a motion to
approve the proposed Southwood Community Center fees, and Billy Hart
seconded the motion. The vote was called. All were in favor, and the
motion passed unanimously.
11. Discussion and possible action concerning the Parks and Recreation
Advisory Board Goals for FY11: Discussion followed. This was an
informational item only, and no action was required.
12. Presentation, possible action, and discussion concerning the current
Capital Improvements Program:
Capital Improvements and Park Land Dedication Project
Lists of January 2011: Pete Vanecek, Senior Park Planner,
reported on the Capital Improvement Project Lists. This was an
informational item only, and no action was required.
13. Presentation, possible action, and discussion on future agenda
items: A Board Member may inquire about a subject for which notice
has not been given. A statement of specific factual information or
the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a
subsequent meeting:
Next Regular Meeting ~ February 8, 2011, The Green Room at Wolf
Pen Creek
14. Adjourn: Shane Wendel made a motion to adjourn the meeting, and Billy
Hart seconded the motion. The vote was called. All were in favor, and the
meeting adjourned at 8:10 p.m.
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January 11, 2011
Parks and Recreation
Advisory Board Meeting Minutes