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HomeMy WebLinkAbout08/09/2011 - Regular Minutes - Parks Board (3) PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING MINUTES 7:00 PM, Tuesday, August 9, 2011 The Green Room at Wolf Pen Creek ~ 1015 Colgate College Station, TX 77840 STAFF PRESENT: David Schmitz, Director; Amanda Putz, Board Secretary; Marci Rodgers, Senior Services Coordinator; David Gerling, Special Facilities Superintendent; Peter Lamont, Recreation Superintendent; Pete Vanecek, Senior Park Planner BOARD PRESENT: Gary Erwin, Chair; Susan Fox, Billy Hart, Gerard Kyle, Jon Denton VISITORS: Jodi Warner, 4404 Spring Branch Court, College Station, TX 1.Call to order and Roll Call: The meeting was called to order with a quorum present at 7:00 p.m. 2. Possible action concerning requests for absences of members: George Jessup, Shane Wendel, and Douglas Becker had submitted requests for absence. Jon Denton made a motion to approve the absence requests submitted, and Susan Fox seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 3. Hear visitors: Hearing none, this item was closed. 4. Consideration, possible approval, and discussion of minutes from the meeting of June 14, 2011: Billy Hart made a motion to approve the minutes as submitted, and Jon Denton seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 5. Consideration, possible approval, and discussion on the Senior Advisory Committee appointments: Marci Rodgers, Senior Services Coordinator, reported on the applications that were sent in for the committee. The Senior Advisory Committee voted within themselves and suggested that Joanna Yeager be appointed as Chair, and Frank Duchmasclo be appointed as Vice Chair. Billy Hart made a motion to approve the applicants, and Jon Denton seconded the motion. The vote was called. All were in favor, and the motion passed unanimously with a vote of 5 - 0. (Douglas Becker, George Jessup , and Shane Wendel were absent) 6. Update on Park Maintenance Standards Quarterly Report for FY11: David Schmitz, Director; reported on the Park Maintenance Standards Quarterly Report. This was an informational item only, and no action was required. 7. Consideration, possible approval, and discussion concerning the new fee schedule: David Schmitz reported on the new fee schedule. He explained that the fees were to be put forth toward the 2012 budget. Discussion followed. Jon Denton made a motion to approve the new fee schedule, and Gerard Kyle seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 8. Discussion and possible action concerning the Mayors Council on Physical Fitness: Peter Lamont, Recreation Supervisor, reported on the Mayor’s Council on Physical Fitness. He explained that the Council has run into the problem of not being able to have a quorum at a majority of the meetings, which would be 8 members. It was suggested that the Council become a sub-committee of the parks and recreation advisory board. The suggestion was that there be three parks and recreation advisory board members, and four to six members from the public (appointed by the Mayor) as being the structure of the committee. Mr. Lamont explained that by redoing the structure it would take another amendment of the Bylaws. Mr. Lamont summarized the proposal to the Board as a revamped structure that encompasses more energy, and to reorganize the amount of members on the Council. Billy Hart made a motion to reorganize the Mayor’s Council on Physical Fitness as a hybrid sub-committee of the parks and recreation advisory board consisting of three members from the parks and recreation advisory board, and four to six members of the public at large appointed by the Mayor, and Gerard Kyle seconded the motion. Discussion followed. The vote was called. All were in favor, and the motion passed unanimously. 9. Discussion and possible action concerning the Parks and Recreation Advisory Board Goals for FY11: Discussion followed. This was an informational item only, and no action was required. 10. Report, possible action, and discussion concerning the current Capital Improvements Program: Pete Vanecek, Senior Park Planner, reported on the Capital Improvement Project Lists. This was an informational item only, and no action was required. Capital Improvements and Park Land Dedication Project Lists of July and  August 2011. 11. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Next Regular Meeting ~ September 13, 2011, The Green Room at Wolf  Pen Creek 2 August 9, 2011 Parks and Recreation Advisory Board Minutes Adjourn: Billy Hart made a motion to adjourn the meeting, and Jon Denton 12. seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 7:42 p.m. 3 August 9, 2011 Parks and Recreation Advisory Board Minutes