HomeMy WebLinkAbout09/14/2004 - Regular Minutes - Parks Board Parks and Recreation Advisory Board
Goals Workshop and Regular Meeting
Tuesday, September 14, 2004, 5:30 p.m.
The EXIT Teen Center
1520 Rock Prairie Road
College Station, Texas
Staff Present: Steve Beachy, Director of Parks and Recreation;
Eric Ploeger, Assistant Director; Peter Lamont, David Gerling - Recreation Superintendents; Pamela
Springfield, Staff Assistant.
Board Members Present: Jodi Warner, Chair; Glenn Schroeder; Larry Farnsworth; Jeannie
McCandless; Carol Blaschke; Gary Thomas; Kathleen Ireland; Gary Erwin (present for workshop
portion of meeting).
Board Members Absent: Don Allison
Guests & Visitors: A. Kamal Rahman, Brazos Valley Cricket Club Representative; Valerie Duffey,
Katy Duffey, Mary Duffey, Courtney Cox, Patricia Cox, David Cox - Girl Scouts; Michelle Bynum,
Sarah Wolf, Lindsey Brehm, Carisse Depew, Jacob Pawlak, Lauren Rouse, Becca Everton, Beau
Davis - TAMU students.
1. Call to order. Jodi Warner, Chair, called the workshop meeting to order at 5:30 p.m.
2. Pardon N Possible action concerning requests for absences of members. A request
for absence had been submitted by Don Allison. Gary Erwin would have to leave before the
regular meeting would begin. Larry Farnsworth moved to approve the requests for absence
that had been submitted. Carol Blaschke seconded. The motion carried unanimously.
3. Discussion, consideration, and possible action regarding Board Goals for FY 2005.
The purpose of the workshop prior to the regular meeting was to set forth recommendations
for FY 2005 Board goals. The Board and staff worked together to create a draft of the Parks
& Recreation Advisory Board Goals and Objectives for FY 2005 (see attached). The
goals would be formatted, sent out to the Board for revisions, and brought back to the next
meeting for possible action.
6:25 p.m. N Break for Dinner
The Board reconvened at 7:00 p.m. for the regular meeting.
4. Presentation and recognition of Girl Scout project at D.A. "Andy" Anderson
Arboretum. Steve Beachy thanked Mary Duffey, Katy Duffey, and Courtney Cox of Girl
Scout Troop 100, and presented them each with a Certificate of Appreciation for the work
they had done at the Anderson Arboretum. The project had been done in order that they
could receive their Gold Award and consisted of re-establishing the northern portion of the
trail system by clearing vegetation and fallen limbs; performing a survey to determine what
markers, trees, and vegetation were missing; conducting and documenting G.P.S. readings to
be used in mapping the Arboretum; and researching the plants and trees so that they could
identify them on the trails.
5. Hear Visitors. Hearing none this item was closed.
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6. Discussion, consideration, and possible approval of minutes from the regular
meeting of August 10, 2004. Glenn Schroeder made a motion to accept the minutes as
presented. The motion was seconded by Larry F., and hearing no opposition, the motion
carried unanimously.
7. Discussion, consideration, and possible action regarding requests for park land
dedications. The Patterson Estates dedication had been removed from the agenda.
• Davenport Addition N Review (Park Zone 3): This dedication was for one piece of
property located east of Texas Avenue in the Wolf Pen Creek area, which was being
subdivided into three lots. Glenn S. moved approval of the staff recommendation to accept
the $1,668 fee in lieu of land. The motion was seconded by Larry F., and hearing no further
discussion, the vote was called. The motion carried unanimously.
8. Discussion, consideration, and possible action regarding Cricket programs and
facilities. Requests had been received from citizens asking that the department look at the
potential of supporting a cricket program in the community. Steve Beachy had meet with a
few people regarding options and Kamal Rahman, a representative of the recently formed
Brazos Valley Cricket Club, was present to explain the game of cricket and to answer any
questions regarding potential interest. He asked for support in locating a site for the local
clubs to use. (See attached ABC's of Cricket handout.)
Steve explained that if the league were to try to share a facility with other sports groups,
their schedules would conflict and the fields would not be large enough. Steve stated that on
an interim/test basis, the league could use the softball fields at Veterans Park and Athletic
Complex during the day on Sundays. Steve went on to say that several sites had been
considered for a cricket field. A site at Wolf Pen Creek, south of the amphitheater, had
potential however some preparation would be needed. The site could also be available for
festival use. Mr. Rahman stated that the club would be willing to help the City prepare and
maintain the field, with the possibility of providing some financial assistance as well.
Steve suggested that this item be brought back to the Board at a later dated with a detailed
report on how this could be implemented. This was an informational item only and no action
was required.
9. Presentation, discussion, and possible action regarding additional User Fee
recommendations for Lincoln Recreation Center for FY 2005. David Gerling gave a
follow-up report in order to answer questions that had been raised at the September meeting
regarding fees for the "Fitness Pass", "Senior Pass", and the rental fee for the
W.A. Tarrow Park pavilion. See the attached 2005 Fees Recommendations from the
Lincoln Center Advisory Board memorandum for details.
Glenn S. moved to accept the User Fee recommendations made by the Lincoln Center
Advisory Board (to set the "Fitness Pass"fee at $25, the "Senior Pass"at $20, and the daily
rental fee for the pavilion at $75). Larry F. seconded. Hearing no opposition, the motion
carried unanimously.
10. Report, discussion, and possible action concerning the Capital Improvement
Program (CIP). Ric Ploeger reported that there were a lot of ongoing projects - both large
and small.
• The Board would receive the FY 2005 CIP and Park Land Dedication Project Lists at the
October meeting.
• Veterans Park and Athletic Complex Phase II - The design contract would go before
Council for approval in October.
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• Central Park Pond project — The sailfish had been installed and the construction of the
walk would begin once the contract had been circulated.
• The Lincoln Center expansion project was moving along at a rapid pace and the Splash
Park had been approved.
11. Review, discussion, and possible action concerning Board and Department Goals
and Objectives, and City Council Strategic Plan. No report was given. A draft of the
2005 goals would be available for the Board to take action on at the October meeting.
12. Discussion of calendar, future meeting dates, and possible agenda items.
• The next regular meeting of the Board would be held on October 12, 2004.
• Possible Agenda items for October's meeting:
Possible Park in Pebble Creek area
Possible review of application and approval of new member to the Conference Center
Advisory Committee
• Future agenda items:
Possible Regional Park site tour for new Board members
• The Board was invited to attend the International Scholars Picnic at Central Park on
October 26, 2004. Reminder notices would be sent out prior to the picnic.
13. Adiourn. A motion was made to adjourn by Larry F. and seconded by Glenn S. Hearing no
opposition, the meeting adjourned at 7:55 p.m.
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