HomeMy WebLinkAbout08/10/2004 - Regular Minutes - Parks Board (2) Parks and Recreation Advisory Board
Regular Meeting
Tuesday, August 10, 2004, 7:00 p.m.
The EXIT Teen Center
1520 Rock Prairie Road
College Station, Texas
Staff Present: Steve Beachy, Director of Parks and Recreation;
Eric Ploeger, Assistant Director; Peter Lamont and David Gerling, Recreation Superintendents;;
Pamela Springfield, Staff Assistant.
Board Members Present: Jodi Warner, Chair; Glenn Schroeder; Don Allison; Larry Farnsworth;
Gary Erwin; Jeannie McCandless; Carol Blaschke; Gary Thomas; Kathleen Ireland.
Board Members Absent: No members were absent.
Guests & Visitors: Jane Kee, City Planner - Development Services; Alton Ofczarzak, Developer;
Burt Hermann, Land Owner; Mike Hester, Engineer; Jessica Simpson, Planner
1. Call to order. Jodi Warner, Chair, called the meeting to order at 7:00 p.m.
2. Pardon N Possible action concerning requests for absences of members. No requests
for absence had been submitted. All members were present.
3. Hear Visitors. Hearing none this item was closed.
4. Discussion, consideration, and possible approval of minutes from the regular
meeting of July 20, 2004. Don Allison made a motion to accept the minutes. The motion
was seconded by Larry Farnsworth. Hearing no opposition, the motion carried unanimously.
5. Discussion, consideration, and possible action regarding requests for park land
dedications.
• Horse Haven Estates N Review (Park Zone 4): After a brief history of this development,
a motion was made by Don A. to stay with the original decision made at the April 20, 2004
meeting, which was to accept the cash dedication with the stipulation that the developer
provide access to Switch Station Road in order to allow access to Windwood Park. The
motion was seconded by Gary Thomas. Hearing no further discussion the motion was voted
on and carried unanimously.
• Waterwood Condominiums N (Park Zone 3): Staff recommended acceptance of the
cash dedication of $28,928 for this development located on Krenek Tap Road, across the
street from Central Park. Glenn S. moved to accept the staff recommendation to accept the
cash dedication in lieu of land. The motion was seconded by Don A. and hearing no further
discussion the vote was called. The motion carried unanimously.
6. Report, discussion, and possible action regarding updates to the Park Land
Dedication Ordinance. Jane Kee, City Planner was present to brief the Board on updates
being made to the ordinance. A memo distributed with the Board handouts (see attached)
explained the proposed changes, which included:
• Requirements that park land be dedicated in its entirety by the second phase of a
development;
• A provision which allowed staff to make the determination of accepting cash in lieu of land
on dedications of three (3) acres or less; and
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Regular Meeting of August 10, 2004
• Provisions allowing a developer the option to make improvements/develop a park (working
in conjunction with staff and the Board), with a requirement that the improvements be
completed by the time the subdivision was finished or within two years.
Jodi W. asked that the Board be notified when dedications of less than three acres occurred.
No action was required on this item. The revised ordinance would come back before the
Board for review within the next 30-60 days, after which it would go before the Planning and
Zoning Commission, and then City Council.
7. Discussion, consideration, and possible action regarding Recreation Program Needs
Assessment process - Peter Lamont. (See attached Needs Assessment Timeline.) This
project, which would be undertaken during the fall, was part of the process that would lead
into the update of the Recreation, Park, and Open Space Master Plan in 2005. The current
Master Plan only dealt with recreation needs as they related to facilities. There was no overall
picture of the community's recreation needs as opposed to what was available. The timeline
laid out would help move the process along, so that when the review of the Master Plan was
done, a recreation needs component could be included. The assessment would also help the
department move towards its National Recreation and Park Society requirements for
accreditation.
This was an informational item only and no action was required.
8. Presentation, discussion, and possible action regarding additional User Fee
recommendations for FY 2005 - David Gerling. User Fee recommendations had been
made earlier in the year, however, subsequent to those recommendations being made it was
discovered that there were four new fees that needed to be included (see attachments):
• Water Fitness Passes: Due to overcrowding in some of the classes, the program had
been reworked with the help of the participants and the pass prices were revised to a $60
winter pass and an $80 fall, spring, or summer pass.
• W.A. Tarrow Park Covered Basketball Pavilion: A rental fee had been recommended
by the Lincoln Advisory Board of $75. Discussion followed regarding the fairness of the
amount of the fee in relation to the amenities the facility provided.
• Lincoln Center Fitness Passes: A fitness room was being added as part of the
renovations taking place and two passes had been created - a regular pass for $25, and a
senior pass for $20. The pass fee would cover the use of the fitness room, the gym and the
locker rooms. Several questions were raised regarding the two passes and the Lincoln
Center membership fee. It was suggested that a fee be charged to cover the cost of
lost/stolen membership cards.
Due to the number of questions regarding the passes, David stated that he would get
clarification from the Lincoln Center Advisory Board and bring a report back at the September
meeting. The Board agreed to table this item until clarification could be received.
9. Discussion and possible action regarding appointment of Board members to
subcommittees. The following members were appointed to serve on the Board's
subcommittees:
• By-Laws: Glenn Schroeder, Jeannie McCandless
• Fees: Glenn Schroeder, Larry Farnsworth, Gary Erwin, Carol Blaschke
• Park Naming: Don Allison, Carol Blaschke, Kathleen Ireland, and Gary Erwin
• Recreation, Park and Open Space Master Plan: Don Allison, Gary Thomas, Kathleen
Ireland
• Veterans Park and Athletic Complex, Phase II: Jodi Warner, Larry Farnsworth, Gary
Erwin, Jeannie McCandless. John Nichols would serve as an ex-officio member.
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Regular Meeting of August 10, 2004
• Wolf Pen Creek Oversight Committee: Jodi Warner, Glenn Schroeder as Alternate
A meeting would be scheduled for the By-laws Subcommittee to meet and update the by-laws.
10. Report, discussion, and possible action concerningthe Capital Improvement;
Program (CIP).
11. Review, discussion, and possible action concerning Board and Department Goals
and Objectives, and City Council Strategic Plan. No report was given.
12. Discussion of calendar, future meeting dates, and possible agenda items.
• The next regular meeting of the Board would be held on September 14, 2004. There would
be a 5:30 p.m., dinner workshop meeting to work on Board goals prior to the regular
meeting at 7:00 p.m.
13. Adiourn. A motion was made to adjourn by Gary E. and seconded by Gary T. Hearing no
opposition, the meeting adjourned at 8:15 p.m.
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Regular Meeting of August 10, 2004