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09/14/1999 - Regular Agenda Packet - Parks Board
Revised 9/9/99 ..:.::..:::............:::::...:...................:..:.:.....:::...:::...................................... NEININEEMEMMEMBIUME •••••,•• • •....•„ ••.••, ••.•• •••••• •• ••••••••••••• .•••••••••.•• •••••••••••....••••••••.....•••.........•..•••• ••••.• •.••••••••••••....•..••••••••••• •••••••••••......••••......... ..•...•.••••.•.•• ••• •••• milimEgaiiisiEBBERESIBEEINFaanyp$0.0050400199ginali willimillingleiggggiggogoolpg04#01§0iggo r r................... • . • .-.7 1. Call to order. 2. Hear visitors. 3. Discussion of quorum requirements and excused absences for appointed board/committee members from meetings. 4. Pardon— consider requests for absences of members from meetings. 5. Approval of minutes from Regular Meeting of August 10, 1999. 6. Presentation, discussion, and possible action concerning a potential revenue project and revenue sources. 7. Presentation, discussion, and possible action concerning senior programs. 8. Appointment of subcommittee towork on indoor recreation grant to build a recreation center(to be located south of Barron Road). 9. Report, discussion, and possible action concerning implementation of the Wolf Pen Creek Master Plan. 10. Discussion and possible action regarding Lick Creek Park Trail Grant application. 11. Consent Items: Capital Improvement Report. Discussion of next meeting date and agenda. 12. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any : request for sign interpretive services must be made 48 hours before the meeting. To q :..................: make arrangements call (409) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Websiteand Cable Access Channel 19. httpilJwwwi,.col1ege-stationJus 110f. R 0. Box 9960 1101 Texas Avenue • College Station,TX 77842 11401140 • Tel: 409 764 3500 MEMORANDUM TO: Parks and Recreation Board If FROM: Kris Startzman, Board Secretary DATE: September 9, 1999 SUBJECT: Parks and Recreation Board Meeting—September 14, 1999. The next Parks and Recreation Board meeting is scheduled for Tuesday, September 14th at 7:00PM at the Parks and Recreation Department Conference Room. Please see attached agenda ) and Board packet. If you have any questions or changes to the minutes from the previous meeting, please contact me at 764-3414 prior to the meeting. Also, if you will not be able to attend the meeting, please fill out the attached Absentee Form and fax it back to me at 764-3737 prior to the meeting. Thank you and hope to see you there. Attachments: ) Home of Texas A&M University ................................... ................................. .,............... �tFS:.i1F rrytift " d , ((7 a M '° ai %A'"� . .._.e . LL : j`, r� erTAT . N � 1 x, �� „ s ,! �,�,„,.<< ,„.,,,„:„ V� 1114 ` , 4, ,' ?„ b:ns : P. 0. Box 9960 1101 TexasAvenue i College Station,TX 77842 gl, '''', t ../ 11401 aa Tel 409 764 3500 1:frdy,r" H' .&7Y`1 6 a.rL..".. :cs m...<=�7• i somf4 ' 1 I MEMORANDUM 11 3 i TO: Parks and Recreation Staff FROM: Connie Hooks, City Secretary DATE: August 26, 1999 ` RE: Absentee Policy for City Boards , . N'Pl'.. The CityCouncil adopted a policyon Au std.to assist them during the evaluation of p � committee members attendance. This policy applies to boards and committees directly appointed by the Council. Each member is limited to three(unexcused) absences in a twelve month period. The policy outlines definitions for excused and unexcused absences. The ordinance also states that an absentee report shall be filed with the City Secretary every six months. t . Please make your committee members aware of the absentee request form and that it is a written confirmation of a members' absence. Prior notification of an absence allows the staff liaison to adequately plan a meeting and hopefully eliminate last minute cancellations due to lack of quorum. For council meetings, we ask counciLmembers to provide this form to us at least a week in advance of the meeting. In some cases, you may wish to extend tlis time. I suggest that the board/committees' agenda include action taken on absences. The council agenda has a standing item which states "Consider request for absence from meeting." This allows you to have the board's decision on whether or not the absence was excused. The ordinance is effective at this time and if you have any questions or comments, please feel free to call me. The council wants to hear the committee's feedback on this policy. Thank you very much. u:lparkabs.doc Home of Texas A&M University -r ORDINANCE NO. 2406 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, ESTABLISHING AN ATTENDANCE POLICY FOR APPOINTED OFFICIALS SERVING ON BOARDS AND COMMITTEES; ADOPTING A PROCEDURE FOR IMPLEMENTING THE POLICY; AND, PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council selects volunteers throughout the year to serve on various committees to perform a valuable tribute to the policy making process; and, WHEREAS, the committees and boards should operate with a clear understanding of its purpose and functions and follow simple guidelines in conducting its meetings; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ) COLLEGE STATION, TEXAS: PART 1: That the City Secretary or her designee is hereby authorized and directed to implement the applicable provisions of this Ordinance as necessary. • PART 2: That the provisions of this ordinance shall apply to all boards and committees appointed by the College Station City Council. Each committee and board is established with a number of members required to vote; therefore, it is imperative that members attend each called meeting. PART 3: That the staff liaison assigned to each board or committee shall be responsible for maintaining a record of attendance and reporting such information every six months to the City Secretary. Notification of an absence shall be submitted by the member to the staff liaison on a form provided by the city. PART 4: That this section defines "excused" and"unexcused" for purposes in this ordinance as follows: Excused I. Vacation 2. Illness ( 3. Family Emergency 4. Jury Duty 5. Business out of town Ordinance No. 2406 Page 2 Unexcused 1. Failure to inform Chairman of a valid reason or good cause for absence prior to a scheduled meeting 2. Any other absence PART 5: In the event, a board or committee member is absent from three meetings in a twelve month period that are considered unexcused by definition, the City Secretary shall notify the member by letter requesting an explanation for the absences. After reviewing the explanation for absences, if the City Council fmds that the absences are unexcused, the City Council may choose to notify the member of the importance of regular attendance or to remove a member for non- attendance, and any range of response in between. The Council's response shall consider the member's prior service, reasons for absence, likelihood of future attendance, and the necessity for the City's board or committee to carry out its responsiblities. The City Council may after due consideration, remove a member of the committee for any other good cause related to performance of duty. This ordinance shall become effective immediately after passage. PASSED, ADOPTED and APPROVED this 12th day of August, 1999. APPROVED: Mayor Lynn McIlhaney ATTEST: City Secretary Connie Hooks APPROVED: City Attorney Harvey Cargill, Jr. o:group/counciVabsentt.doc { CITY OF COLLEGE STATION PARKS AND RECREATION Absence Request Form For Elected and Appointed Officers Name Request Submitted on(date) August 31, 1999 I will not be in attendance at the meeting of September 14, 1999 for the reason(s) specified: I am returning from an out of town business trip on Tuesday, September 14, 1999 and am not scheduled to arrive in College Station until 7:46PM. Please submit this as my request for an excused absence from the scheduled Board meeting as indicated above. Please note that I may be able to make it for the last part of the meeting, but cannot be certain. Signature This request shall be submitted to the office of the committee/board secretary prior to the meeting date o:board/absenteeform.doc ) From: Kris Startzman . To: John Nichols Subject: Re: Parks Board Agenda I will add this to the packet. Thank you and have a safe trip. Kris >>>"John Nichols" 1pn©taexgw.tamu.edu> 08/31/99 07:34PM >>> Kris: At this point I am returning from an out-of town business trip on Tuesday, Sept. 14, 1999 and am not scheduled to arrive in College Station until 7:46 pm. Please submit this as my request to be absent from the scheduled meeting indicated below. I may be able to make it for the last part of the meeting, but cannot be certain. John P. Nichols Member of the CSPARD Board >>>"Kris Startzman"<KSTARTZMAN©ci.college-station.tx.us>08/31/99 02:12PM >>> This may change slightly within the next couple of weeks.... if so, send revisions. Have a great day! :-) Kris CITY OF COLLEGE STATION PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENTS PROGRAM PROJECT STATUS REPORT SEPTEMBER, 1999 1. TEEN CENTER Project Number: PK9807 Budget: $400,000 Contract Amount: $364,289 Project Manager: Eric Ploeger Project Design: Patterson Architects Comments/Status: Opening Ceremony and dedication scheduled for September 20, 1999. Task - Project Design: March -November 1998 Advertisement &Award: January 1999 Completion: September 1999 2. WPC LANDSCAPE IMPROVEMENTS Project Number: PK9505 Budget: $80,000 Contract Amount: N/A Project Manager: Peter Vanecek Project Design: In-house(Site); McClure Engineering (Bridge); Swoboda (Electrical) Comments/Status: The bids go for City Council approval on September 9, 1999. Task-Project Design: July-August 1999 Advertisement&Award: August-September, 1999 Completion: February 2000 3. L, &ATHLETIC COMPLEX MASTER PLAN Project Number: PK9941 Budget: .$2,038, 000 Contract Amount: N/A Project Manager: Eric Ploeger Project Design: Comments/Status: • Proposals from design teams will be opened on September 2, 1999 and City Council Approval will be sought on October 14, 1999. Task - Project Design: Advertisement&Award: Completion: i CI P Report o:board/cip/cip.doc 31-Aug-99 Page 1 of 3 • 4 . MAMSON POOL RENOVATION Project Number: N/A Budget: $ 65,000 Design Contract Amount: $51,100 Project Manager: Eric Ploeger Project Design: Waterscape Consultants Comments/Status: Bids for the pool renovation will be opened on September 21, 1999 and go to the City Council on October 14, 1999. Task — Project Design: January -June 1999 Advertisement&Award: August- October 1999 Construction Completion: May 2000 5. a AI ' 4, : k ' Project Number: PK9910 Budget: $ 213,000 Park Land Dedication, and 1998 Bond Funds Contract Amount: $209,140 Project Manager: Peter Vanecek Project Design: In-house Task — Project Design: October-March 1999 Advertisement&Award: April 1999 Completion: November 1999 6. WEST DISTRICT MAINTENANCE SHOP Project Number: PK9927 Budget: $481,000 Design Contract Amount: S30,280 Project Manager: Eric Ploeger Project Design: Holster and Associates Comments/Status: The project is currently on hold, pending an investigation of the type of asbestos abatement will be required by the Texas Department of Health on the existing building that will be demolished. Task — Project Design: March -July 1999 Advertisement &Award: August, 1999 Completion: March 2000 7. EASTGATE IMPROVEMENTS AND LIONS PARK PLAYGROU kit u Project Number: PK9308 Budget: $29,000 1990 Bond Contract Amount: $N/A Project Manager: Pete Vanecek Project Design: In-house 1 Comments/Status: Bids will go for City Council approval on September 9, 1999. Task — Project Design: May 1999 Advertisement&Award: August 1999 Completion: February 2000 CIP Report o:board/cip/cip.doc 31-Aug-99 Page 2 of 3 8. euui. 0 I ' 4 : t 4 ND CEMETERY SITE ACQUISITION Project Number: N/A Budget: $500,000 - Park $275,000- Cemetery Contract Amount: N/A Project Manager: Eric Ploeger Comments/Status: Site review by staff and Parks and Recreation Board is complete. Recommendations 1 go to City Council on August 12, 1999. 9 . BRAZOS BEAUTIFUL CRAPEMYRTLE PROJECT Project Number: N/A Budget: $282,000 Contract Amount: N/A Project Manager: Eric Ploeger/Pete Vanecek Comments/Status: This project is currently in the design review process. Task -Project Design: September 1999 Advertisement&Award: October-November 1999 Completion: February 2000 10. Project Number: PK9939 Budget: $30,000- '98 Bond Contract Amount: N/A Project Manager: CSPARD Planning Task -Project Design: August-September 1999 Advertisement&Award: October 1999 Completion: January 2000 • CIP Report o:board/cipicip.doc 31-Aug-99 Page 3 of 3 , • . Cortege Station .1-ristaric Preservation Committee Regufar 91leeting Wednesday, September 1, 1999, 57 15 p m College Station Conference Center, Room 104 1300 George Bush Drive Agenda ) 1. Car(to Order 2. Approval-of Minutes.. !May, 1999 3. War Visitors 4. Chairman's Report/Vpiate 5. Mistoric Moine/Budding cPlaques view GZ Discussion of Applications Submitted 5. Oral-Ylistory Book 7Jpc[ate —Discussion 6. The Waif ofgronor at the MO School-—Discussion eZ Possiblefiction 7. Agenda items For Future 91/teetings 8. Adjourn • The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call(409)7644517 or(TDD)1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-station.bc.us and Cable Access Channel 19. 1999-2000 H/sto, /c Ption Caron /Wee Meeting ,mac. t and Agenda C/ cuige Detid/ines Deadline fie A4ee tii rg Date Paani# 4; - . . ■ . - 40g . .0)1.6* se fe.mbe.A 1, 1999 104 tkutesc ay, Atitsw,si- 26, 1999 Othober 6, 1999 101 TkrAesday, Sepfer i6ee 30, 1999 ,Novembe e 3, 1999 101 tkutesday, Ocfo6er. 28, 1999 Decerr►6e.e 1, 1999 101 ` utesday, Novembe.w 23, 1999* rttrtar`y 12, 2000 104 Tutesda , Decerrt6e.r~ 21, 1999* Fehr~(Aaey 2, 2000 104 tkwLsday, 3tQvtutcu 27, 2000 ....................::..:. Mcck 1, 2000 104 ti,utr&sday, Fetoetptaey 24, 2000 Apl 5, 2000 104 ThcAesdaya Nicteck 30, 2000 May 3, 2000 104 tk u sday, Ap4I 27) 2000 *The decdIvts skowv keee allow tits ertotArs k fi rrte +0 make ckances to the acs-erre a cold Set if to he Ci 5ecr'e.faey's office so +kat if car► be posted foe he put6lic within the 72-lothe time. ricer e. as r egtitireed 6y law. On some insfar►ces he dafes lave been adjsfed to allow foe holidays: 0:\pamela\histeric\99mtdate.doc\6/18/99 Revised 6/18/99 '1 E CONFERENCE CENTER ADVISORY COMMITTEE Regular Meeting Tuesday, August 3, 1999, 12:00 p.m. College Station Conference Center MINUTES MEMBERS PRESENT Eileen Sather, Jennifer Pratt, &Ed Ho ldredge MEMBERS ABSENT Moffie Gum(Chair) Fran Lamb (Vice-Chair) Jennifer Honeycutt--Kim was informed that she has moved to Houston. STAFF PRESENT Grace Calbert, Supervisor Kim Fox, Secretary/Scheduler EAR VISITORS CALL TO ORDER Grace Calbert called the meeting to order at 12:20 p.m. APPROVAL OF THE MINUTES Grace requested the minutes of July 6, 1999 be reviewed. The minutes were reviewed. Ed Holdredge corrected the date of the August meeting from 8/10 to 8/3/99. There was no further discussion. Eileen Sather moved to accept the minutes as presented. Jennifer Pratt seconded the motion. All in favor and motion passed. OLD BUSINESS Memory Lanes ome Interviews--Grace discussed the two volunteers we received from Mike Mullin,the City Volunteer Coordinator. One of those decided she did not have enough time to committ to the project. From the previous meeting,Mollie and Fran agreed to assist with the interviews also. They will be receiving their information soon. She also mentioned that we have a community service worker that is assisting with the home interviews. Jennifer Pratt asked about the status of the author. Grace stated there has been no update. Church Use Policy—Grace updated Jennifer Pratt regarding the status of the Church Use Policy and the Committee'sp revious discussion to reenact the policy. Grace will be sending a letter to each of the two church groups to re-inform them of the policy. The Committee agreed to give a grace period for these churches until June of 2000. At that point the groups will need to issue a written requests to the Conference Center Advisory Committee to continue using the Conference Center facilities. NEW BUSINESS Fall Meeting Times—Kim reminded the Committee members that meetings will go back to their fall/spring times. That is,they will be held on the second Tuesday of the month at 5:15 p.m. Review results of Citizen Survey—The City of College Station Citizen Survey results were sent to each Committee member in their minutes booklet. This was passed along through the Parks& Recreation Department for the Committee's information. The members stated that they reviewed the surveys. Eileen mentioned remembering filling out a survey that she received. REVENUE REPORT July 1999, revenue was$7,906.96 versus the $7,119.29 from July 1998. Grace reported that FY 1999 will end with a positive increase over FY 1998's revenue. } ADJOURN Jennifer Pratt moved that the meeting adjourned.adjourned. Eileen Sather seconded the motion. Meeting was adjourned at 12:55 p.m. The next meeting will be held at the College Station Conference Center on Tuesday, September 14, 1999, at 5:15 p.m. Kimberly Fox, Secretary Lincoln Recreation Center Monthly Report August 1999 FACL S SFO .1_ 199C0 I : ED Hallelujah Ministries Phebe's Piano 4tur,;110 LincO4),Fgrmer Students Association Seven Day Adventist Church and other local Qty_rer:buskiOss The corder Is currently operating at the Family Reunkih phase of the year.We will haat eight to ten families.They-uwajlifjo/prAge,_g§p,ppppip,,orpqttprillyppms,tilter .gro,pripp4rggq410,:40Atip 00):04$110fp(11,5040),,,4rA0 comforts.The Lincoln Former Students Assoc. hplci Its BLannual . reunionclass Jul g4, 1999.Total participation was over Op. ticrys and410$.01t4b,activities reopen 8i899. two • ._,• •.. „ „ CS1SD schools. will 4014 late August.Pqr**9f.#4.pcijytty 100 motivate pur,dubT00010104104401holutofia.1: , , , 1 '' • services and cortlptgor,lab.The Lincoln vans will our means. Flag fpptOallregistration,piorwapogt the time as well.Ptoviclior)that we are (ii)so,t00.Brazos Food14!**111sqpplyithp:quii, with snacks.We feed about 00 kids a day. Our goal is to well plan in advance the upcoming special events. Look a:new-e.tw!%In our • „. ,..„ seasonal calendar events.The Center will continue to look forward to collaborating with.other •, ,.,• entities about the Brazos Valley that support the mission of the Boys and Girls Club of America. Also,there might be an opportunity to join efforts with CSPAREYp Senior and Xtra pupatipn programs. • . Habitat for Humanity will celebrate its 10 year anniversary at the Centefor!September 11, 1999. It is planned to be a gala affair for the entire community.Activities will have a carnival atmosphere O it, • .,; ell t 9 • ii it!' This basketball tournament was held fcarttle,pepprid annual time on Juhual-tq,4upuptl :1999,, 1‘ do not believe the staff could not planned this event more effectively. Probably,this was our worst turn out as far as total participation and available teams.The deadline for registration was July27, 1999.Tournament promotions and team mail out packages occurred at least f014r weeks in advance.All aspects of this event we handled in a timely manner. Twelve tparrw,q*Kod.thqk participation by July 28, 1999.The problem we encountered was that the majority of our main stable of team had entered the Twin City basketball league on July 15, .1999.-Tp4r04:arplow in funds at this time. No team paid their registration fee by 7-29-99.By Friday, 73099,we were down to 8 teams. By the next day,five teams. One team pulled out due to low number of teams entered.We made the best of the situation.A round robin format was played 7... 17.09 and a skip elimination tournament concluded the event 8-1-99. Our remedy to this situation is to change the date of the tournament next year and have teams pay two weeks in advance or they will not be entered for tournament play.We had a great time and put out a quality product. ) As reported by Lance Jackson, Ctr.Supervisor Lincoln Recreation °enter Monthly Report August1999 . .. . . .We concluded our summer activities for this year 1999 do A igust 6, 1999.The surnmerti membership total ends at 436.The last week was fun and.rewarding for the kids..Members, attended Adamson Lagoon,the Houston Zoo, and were welcomed to a new treat••�The,Center has a Sony projection television,donated on-behalf of Mika Thornton of rano hi tiara c ul, t ern pondering the further use of this gift.later.The Center gilt u it na r ons #u m rt n s Rated G,PG, or PG-13 movies will be shown to tub m embers, as well as the servinga small snack. Currently,the incpin Recreation Center will not operate its function as a r3razos Valley Boys and Girt Club until August 18,•1999.Ourpurpose for this action Is to cep :for the fall after school program,inventory,training, and staff Leaves. . .::....::..:.. ry ' r ; :: rt stowed no stowin d n actor awn..P m �reot u su er . . _ .. _ m � � ete�a J [ �[ , , . . . ". hnson. . , . y' .., � dei "g roil! cN' �o .:r f ped-fun filled:5urntxt r r �arnfortho;k�ds•:��h is�M�re neato _. , •, , �..., fou sta r.. e r and parents.The most oen comm. ent[ hearas;abou: tthiswsummer ...r.. •..ram was t a:the S communication l roved from:staff.to aen .The Tin• i Mission .STAR t rani,conducteded ' �es The'curr culuI R':was:des� # ed to''. iv l.'n • two w tCS ee of actn�' a,chlltt . .. . ... ..... r ren�a ns a.s .9. mom: It y issues:causi. ne at ve:cons tea :• :bldi _e confront dal . <�s, . .,.., . , uences m; ur � �or�rses�and� ee�o. ...,, . � lit setf�estee�m or ne tenter Bu rvrsor CSIS J r ;r H a srtnre o n: a a l r: 1 a rn ese t � _Th s e• led eon v an :fin.a je5of;10-.h.e kl " R �� � rvu 1�4�� ;■.r(y'u{ r., her daily participation was 35 on Jul 2023, 1999. Jul 10,•;1999=xLincoln•Centerrec iveda=.tette. r commendation from.B.ndtirne Pentecostal Church of Bry ii Texas for co-sponsoring a Youth for Jesus Rall and_•Carn ral:,,,basketball=contest:',and�c oto-es ive.:rawa .-„Roans Prairie:$a p tist. .. :..... ,r. l ditional clothes Ire,awe Ju :y 24• ,.1999: r . hr e,. tt • Local CAPS'Safety,officer,s Eddie Csr x on'demonstrated-proper bike safety-and helmet:precautions on July 21, 1999. Kids were entertained by age appropriate videos on how to ride safe.;and wear their bike helmets correctly.As a special prize,over 6v children wilt receive their own bike e fof t tt endanger em h a . h _ notable mentions ...... the center ..:rov ded trans: ation to hannualTi tither n p • pmt thegr Football.: camp and assisted with registration the weak of July.1 9. LRC was a pick-up drop off point for the : .........:: TAMU's National Youth Program..Eight, LRC area children Oarticipated.LRC and Neal Rec. Cu . •ao-s nsors:summer�.aduitbasketball=leg, e=S ••••-•: • In Bryan,Tx. cpo . Y .grat hank "go s: es o e•' a cat ar churches for their volunteerism, Donna Barrington of CSISD Reck.Prairie Elementary Lincoln , •Fo er Stu ents Associ ion .an a we am en� i r+m . tt x:•,, .FOR•.THE PALL 199 {ZS .a,..rc y-.,.ae••Y. ..M. Brazos Christian-School Bra*os salt o me drool P V1A 1111.4,41-4,,,viw.,,,,••:•••:-.• a St,. Gh d • .. .. Y(.r..”. u<ea+ t.�o h c4V�1 �e t^y. Single,"isrxbr.•;w,r"r�n.x:`..:'wre"'�.:,:mx.,m..-,. �L�amwr � n•lIt 0f 1 n Ad • • • ultS n�rer " • hon tit• er�• stems •a y . 1, A�a Vista Academy:.� � � • , ... - ISD iy,.My3.'..;',°..'wT•SwG"'...N=;y kA°.b',. ee the People .st gesa• met'•X` :45 YA :7 .rrH M: r�-. =5l oit• at for Humanity ,wroaoE3razos CountyHealth lth 7e artnert -"fir",:" ;�::M:�ari`� a: ax k :r: x�,p i{r�f:r ,. x: f.k:•g ,F..:Brazos Adult Community Supervision • 'ti;�nx;t'_ :+r�x',s?�`.?`.'�.;".'iGk=a':'c;�-rs"w,F. ';Ktl':i•.>:�-'' f F..~.'...` .r.- may;';•',.+�-c„w."'.'..-�:��;:•r].::sf-,:a;.,:.:'_.,.., a .,"",gk<,ycx ,>v' r.1.8''kw'Iw:sk•r'-.aa:.,�;w,r:':::.,y. . Lincoln Recreation Center 19984999 Fiscal Year Program Goals • To a rovide positive and structured learning environment which will enable Club p members to utilize educational resources provided by a grant collaboration between the College Station Parks and Recreation Department and College Station ISD. • Implement after- school van route to College Hills, Southwood Valley, and South Knoll Elementaries for the enhancement of the Center's tutori . ,.. ... . .......... ....a ........... ..., .. .. _ >. ......... .. Lincoln Recreation Center Advisory Board Meeting Advisory Board Regular Meeting Minutes Monday, July 12, 1999 Time: 6:00 p.m. Lincoln Recreation Center Board Members Present: Linda Preston-Shepard,Carolyn Williams, Cathy Watson,Faye Daily,Joe Dan Franklin, Board Members Absent: Barbara Clemmons,A.C. Clark,III and alternate Board Member, Merilyn Rucker Staff Present: Lance Jackson LFS Representative: James Steen Visitors Present: None ICall to Order and Roll Call ❑ Meetingwas called to order byPresident Linda Preston-Shepard. ❑ A11 Board Members were present. �. Approval of June 14, 1999 Minutes ❑ June 14th Minutes were approved M. Petitions or Communications from Visitors ❑ Board members commented on the Juneteenth Program, and overall the attendance wasP�, the oodspeakers were well received. The members suggested for future events g held at the Lincoln Recreation Center(LRC), when planning programs,being flexible g enough with the agenda to allow for substitutions (in the absence of the main speaker) g as not to have a delay in the start of programs. ❑ Motion was made, and second, the Board members would compose and send a letter to the Parks Board requesting the purchase of a new sound system immediately following the meeting. ❑ Board members agreed to submit a memo regarding additional space, summer counselors and other needs for the LRC in the upcoming months. ❑ Joe Dan Franklin was asked to represent the LRC Advisory Board at the Parks Board meetings that take place on the second Thursday of each month. 2 ❑ Steen commented on: ❑ The success of the summer youth activities and events held at the LRC and invited Board Members to visit the Center. ❑ Optimism ism and dedication of Jackson for the growth and development of the LRC. ❑ Success of the Lincoln Former Student Reunion that was held at the LRC. ❑ Scoreboard dedication. IV. Treasury Report a Williams informed the members of the current checking account balance, and provided the Board with information on the Monthly account activities. Jackson then presented receipts, and informed members of some upcoming expenses. V. Other Business/Board Concerns: ❑ In order to avoid scheduling conflicts, the August LRC Advisory Board meeting has been scheduled for August 9th, 1999. ❑ Williams suggested, as a timesaving measure, and Jackson agreed to include a monthly report with each month's LRC Advisory Board Minutes. ❑ Williams suggested, as a means of keeping the group focused, at the end of the meeting if there are any items requiring action,to sum these items up. Action Items: ❑ Letter to.Parks Department identifying needs of the LRC ❑ Thank-you note to the Lions Club ❑ Jackson will check on operation of the Current LRC phone system ❑ Board members will look into having a dimmer on lights in the gymnasium. ❑ Jackson will complete year end report ❑ Group picture of the LRC Advisory Board to be taken Motion Made by Clemmons and seconded by Rucker, Meeting was adjourned. Meeting adjourned 7:00 p.m. Next Advisory Board Meeting--Monday, August 9, 1999 at 6:00 p.m. Lincoln Recreation Center if\itor\,C \kit) cupcoAkA-efS ct kci ( WOLF PEN CREEK OVERSIGHT COMMITTEE MEETING FRIDAY, AUGUST 6, 1999 12:00 NOON - 2:00 P.M. CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE AGENDA Call to Order 1. Approval of Minutes from June 7, 1999 Meeting 9 2. Presentation and Discussion of June 21, 1999 Meeting with Corps of Engineers Officials 3. Presentation, Discussion and Possible Action on Revised Conceptual Plan for Wolf Pen Creek Corridor, from Dartmouth to Texas Avenue 4. Wolf Pen Creek Project Reports: a. Traffic Signals - Dartmouth & Holleman - Project No. FT 9807 b. WPC Tributary B Site Improvements - Project No. PK 9902 c. George Bush East Extension- Project No. ST 9916 d. Hotel/Conference Center- Project No. GG 9701 5. Discussion and Possible Consideration of Future Meeting Dates 6. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (409) 764- 3517 or(TDD) 1-800-735-2989. Agendas posted on Internet Website htt - ,Rus. and Cable Access Channel 19. WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NOON, AUGUST 611999 COLLEGE STATION CITY HALL COUNCIL CHAMBERS MEMBERS PRESENT: James Massey; Dennis Maloney; Kay Henryson; Judith Warren, Alternate Phillip Kelby, Alternate MEMBERS ABSENT: Chris Barzilla;Wayne Rife; George Dresser, Alternate STAFF PRESENT: Steve Beachy - Parks and Recreation; Mark Smith, Frank Simoneaux, Bob Mosley - Public Works; Jim Callaway, Ed Hard, Jeff Tondre Development Services; Kelley Chapman - Public Relations; Charles Cryan - Finance Department; Pamela Springfield, Committee Secretary -,Parks and Recreation VISITORS: Mike McClure, Bob Ruth, Rick Robertson, Stephen Franks - McClure Engineering; Paul Clarke, Chuck Ellison - Clarke&Wyndham, Inc. CALL TO ORDER: James Massey called the meeting to order at 12:15 p.m. 1. APPROVAL OF MINUTES: Judy Wagner made a motion to approve the minutes for the June 7, 1999 meeting. Dennis Maloney seconded, all voted, and the minutes were approved as written. 2. ; klekikei eke k sseli k • 0 ; " • k k " Steve stated that the City and McClure Engineering had spent a lot of time with the US Army Corps of Engineers regarding the implementation of the Wolf Pen Creek Master Plan. Steve said Mark would update everyone and explain why some of the concepts which had been presented at the last committee meeting, would have to be changed. Mark handed out a memorandum (attached) detailing the June 21, 1999 meeting with the Corps of Engineers. Mark said the Corps was opposed to a hard liner bottom being used, and opposed to straightening the natural meanders of the creek, since those things contributed to the wildlife habitat and wetland characteristics of the project. With that in mind, McClure Engineering had gone back and reviewed various options, one of which they were ready to present to the committee. Mark felt that the option, which had been looked at before, would be consistent with the wishes of the Corps of Engineers. Mark explained that in the past, the Corps' concerns involved flood control - going in, straightening things out, and getting the water moving. Now they are into preserving the wetland areas, and keeping development away from drainage areas, so that there is space for the flooding in wetland areas to exist. Mark said the change in philosophy affects not only the WPC project, but also other drainage projects where the City is going through the same permitting process. Some channel stabilization methodologies have to be reconsidered in order to accommodate the wetland preservation philosophy. James asked if the amphitheater side of the project had been discussed. Mark said when they told the Corp that the goal in that area of the project was to have the creek establish its natural flow characteristics; they were fine with that. The Corp helped them look at the project from a different perspective. Rather than calling it a channelization project, they called it a riparian restoration project, which falls under a nationwide permit. They asked for a sketch to be drawn up and sent to them. Mark said the drawings had already been prepared and were on their way to Fort Worth. ‘• Judy asked what funds the Corps of Engineers would have available to help with the project. Mark said funding had only been discussed in general terms, and that the time to ask for funding assistance is when the plans are submitted. He said the amphitheater portion of the project was not going to be costly to do, and he wouldn't be asking for funding assistance for that part of the project. 3. PEtEsENTAncm, DJSC_USSION AND POSSJBLE ACTIOU ON REVISED CONCEPTUAL PLAN FOR WOLF PEN ; DO ; ; Ow • i ; lis • I. L • Steve said that McClure Engineering would be asking for direction from the members on several things: + The appropriateness of the alternate concept; + The design of the bridge that will go across the creek of the George Bush extension; and + The acquisition of a portion of land that would facilitate part of the project, in relation to the George Bush Street extension. A. The alternate concept that McClure Engineering had come up with after the meeting with the Corps of Engineers and City staff was presented by Bob Ruth and discussed by all. "TraiLsystern: Designed through the site on high, dry land, avoiding the creek elements. Linking from the corner of the hotel/conference center site to the restaurants already in place and beyond. It can be done all at once, or in segments, and it can be altered. It crosses the stream in as few points as possible to control expenses. When all trails are implemented some will go through arches of the bridge. The natural resources - tree material and natural vegetation - are disturbed as little as possible. Site amenities: A small parking lot; millenium sculpture garden; dress up the high visibility corner. Some type of refreshment station (coke machines, water fountains, rest rooms) somewhere about midway through the project. Mostly tree lighting, scattered throughout the site, shining down on the ground rather than pole-type fixtures. Signage scattered throughout the park will show you the route to follow. Bridges: Similar to what's at the amphitheater. The bridge that will cross the creek which links the parking lot to the sculpture garden, will probably be the main entrance. Mid-block crossings and pedestrian safety issues are not completely solved at this point. There is a potential observation area to allow a view of the bridge at the George Bush Drive intersection. Realignment: Some of the oxbows will be straightened out, while still allowing a serpentine flow for the water to pass through - something that's manageable. Can't avoid rechannelizing the creek totally, but it can be left somewhat natural. There will be a lot of excess soil that can be used to build some of the low areas up to street grade. Stabilizatiom No sheer retaining walls; the easiest, least expensive way to stabilize the creek with the least amount of maintenance and the longest range effect, would be grass side slopes. Depending on the depth of the stream, from the center of the creek, the slopes may be as wide as 50' feet or more on either side. in some areas, small retaining walls will have to be built because the grass slopes won't work. Proposing a mud bottom — Corps of Engineers is adamant about keeping the natural percolation in the stream. One of the elements wanted was •.. a waterfall that could be done with a series of check dams that would allow the grade change and the noise without backing the water up. Those could silt-in over time and just wind up being drops at some point but it would be natural. leanauttaczations: The Corps of Engineers said silt was good, however two proposed areas in the concept would allow clean-out of the silt that collects from areas outside the project. Stabilizing the slopes on the creek, putting sod down, and installing the sprinkler system, etc., will keep the walls from deteriorating and creating sediment. Clean-out sites would have to ( have a concrete bottom to allow heavy equipment in. There are four, 10'x101 concrete box culverts in the Dartmouth/Holleman bridge, with aprons on both the upstream and downstream sides that extend out about thirty feet. Equipment can enter at that point and be driven through the culverts. James expressed concern about pouring concrete, and wanted to remain sensitive about trying to keep the project as natural as possible. Kay asked why the silt clean- out areas had been moved further downstream in this concept. Mike McClure stated that the design of the channel is such that the silt will just flow right through, with only minimum silt pockets collecting. Clean-out at the Texas Avenue location would be very difficult. Because of traffic problems, it would be hard to get equipment in and out. SatetyConcerns: The sides will be sloped so that they can be mowed - similar to what's at the amphitheater — not so steep to be a safety concern. There are a few areas of the creek where the water is five feet deep, however those will be eliminated. Most of the creek, except for flood stage is only about one foot deep. At the committee's direction, safety suggestions had been received from the Police Department. Trails will be about 12' wide with vegetation cleared off on each side — not completely, but enough to allow for visibility. Some areas will be left natural, but no isolated trails with blind spots. The Police Department had recommended call boxes and video cameras in several locations on the trail system, with site lines from adjacent properties when possible. Steve said it will be hard to draw up construction plans to show exactly how this part will be laid out. Some of the design will evolve over time. This is because of the design of the stream and not knowing which trees will remain. Bike lanes will be part of the George Bush Drive extension. Based on what had been proposed, it may allow a bike lane located on Holleman, between Texas Avenue and Dartmouth, to be removed from the City's bike loop. Parking: Concerns were expressed about sufficient parking near the park. Property between Taco Bell and Office Max is not necessarily attractive but accessible. Hoping to get parking from other developments. May need to look at acquisition if it will make a difference as to whether people use the park or not. There's no facility in the park that will draw a large number of people for a particular activity, and no set formula to determine what the parking ) requirements would be for a park of this type. The master plan calls for the corner of Dartmouth and Colgate to be designated as a site for an art center with the appropriate parking. The parking issue has not been addressed. The members were pleased with the concept presented. Everyone agreed it was more in line with what was originally discussed and more of a natural area. B. The bridge needs to be designed so that it is functional, yet attractive/decorative so that it adds to the experience. If it will be a focal point, then the interaction with the bridge needs to be kept in mind when designing the trails, picnic areas, etc. C. Property Acquisition — Mike McClure said off of the George Bush Drive extension, south of the creek, there was a particular tract of land that they would like to see acquired. All others have been dedicated or have been acquired. It is a 25-foot wide lot (1.1) acre that would be used to do some of the slopes and limit some of the retaining walls that would be necessary along the bridge. It would be used as access to the silt trap and would give maneuvering space. Grade-wise, it was not good for parking and access from the road would be bad. Drawings presented were done based on the assumption that the parcel would be acquired. The City likes the concept and feels it's doable. Mark said he felt acquisition was essential to making the bridge itself work out. One of the reasons it's vacant is that it has a creek running through it— it is not really developable. Pulling the twist out of the creek would eliminate the problem behind Wolf Creek Car Care, where there is bad erosion and structural damage to the parking lot. James asked City staff to explore the options on how to acquire that tract and the other two pieces of property, and bring it back to the committee. Etudget: Mike McClure said the cost would be $4.4 Million, which included everything ) presented - the bridge, trails, channel work, etc., except the land acquisition. Steve said $5 ('. million has been identified in the budget at the current time, but that amount is expected to increase as evaluations come into the tax increment fund (T1F). $2 million is available now, and $3 million will accrue over the next 3 — 10 years. There is no estimate available for the land acquisition. Dennis made a motion that McClure Engineering present the proposed plan to the Corps of Engineers. Phillip seconded; no members were opposed. 4. REEKFI3IIIEGtBERORTS Steve said this would be a standing item on the committee's agenda, and updates will be given at each meeting. A. Traffic Signals at Dartmouth & Holleman—Project No. FT 9807, Mark Smith: City Council awarded the contract for the traffic signals. Construction should begin soon on the Olsen/George Bush intersection. Once completed, the Dartmouth/Holleman and Dartmouth/Southwest Parkway intersections will be done at the same time. The project should be completed by the end of the fiscal year. B. WPC Tributary B Site Improvements—Project No. PK 9902, Steve Beachy. The project is being finalized in terms of design, and should be out to bid within the next few weeks. Tentatively, that award of bid should go to council on the September 23 meeting. This is for the section of the walkway and bridge between the two restaurants, which will tie in with the existing walkways on either side of the property. It also includes lighting on the ground and up in the trees. The estimated cost of $80,000-$90,000, will probably be paid with Park Land Dedication funds. There is no estimate on the construction time, it shouldn't take too long once the bridge is constructed and delivered. It is a pre-fabricated bridge, similar in design to the bridge at the amphitheater. The initial clearing has been completed down to the utility line easement. Clearing consisted of removal of dead trees, poison ivy, vines, etc. All other trees of significance were left. It is a very tight construction site, but he didn't foresee a lot of damage to the remaining trees. The City did the clearing, but the construction will be bid out to a contractor. C. George Bush East Extension — Project No. ST 9916, Mike McClure: The right of way acquisition portion preliminary drawings are under review by city staff. When he gets those comments back, he will be ready to put the finished product together. James asked that the concept of the arched bridge be presented to the Design Review Board (DRB). Kay asked that all amenities of the project be brought before DRB so that they can review the consistency throughout. D. Hotel/Conference Center Project No. OG 9701, Steve Beachy, Steve passed out a copy of a press release and notes from Economic Development. The City has received financing commitments on the hotel project. The tentative schedule for construction completion is spring, 2001. Charles Cryan said at this point the Wolf Pen Creek Development Group was looking at a couple of other concepts. They felt that the office building originally proposed would not be the best use for that property, but that could change. James asked if the sign on the hotel/conference center site could be updated to reflect the groundbreaking. Steve said that was already being worked on. 5. Re 01 O Ok • aJames asked if conceptual site plans and an update for the Pooh's Park development could be brought to the next meeting. Jim Calfavay said yes. Steve said he hoped that the committee would be meeting on a monthly basis now that the implementation process will be getting underway. He asked for a good date. It was decided that the next meeting would be at noon on Tuesday, September 7, 1999, since Monday the 6th would be a holiday for city employees. It was decided that the regular schedule for meetings would be the first Monday of the month, unless it is a holiday. 6. ADJOURN: The meeting adjourned at 1:43 p.m. 1999 Kids Club August 20th Facts and Figures # y ))j, Total Enrollment: 663 They are enrolling students almost on a daily basis. Things have slowed down a bit, but they have been registering several each day this week. At this time they cannot generate the figured dor how many students are on reduced tuition. The new intermediate school Cypress Grove has 59 students enrolled. Oakwood has 30 enrolled and they are utilizing the Yahooz Facility for the program this year. We have almost reached our max. enrollment at several sites: Pebble Creek (largest enrollment) has 142 students with only 13 available slots left: College Hills has 22 slots available Rock Prairie has 22 slots available If all sites were maxed on enrollment (based on established limits) we would have 920 students. (See max. enrollment figures per site attached) 08/20/99 10:24 FAX 409 7645483 COMMUNITY ED 444 JANAWOOI) a 02 KIDS KLUB ENROLLMENT at close of business day 8119199 SCHOOL ENROLLMENT LIMIT #CURRENTL SPACES ENROLLED AVAILABLE CYPRESS GROVE 100 59 41 COLLEGE HILLS 135 113 22 OAKW000 100 30 70 PEBBLE CREEK 155 142 13 ROCK PRAIRIE 150 128 22 SOUTH KNOLL 130 81 49 / $01JTHWOOD VALLEY 150 110 40 MAXIMUM LIMIT 920 TOTAL ENROLLMENT 663 ei tem ler ecr, #iii Ac * * Historic Preservation Committee at 5:15 pm Pam Springfield 764-3773 2-6 ASA Men's C Fastpitch National Championship at Central&Bee Creek Parks Tony Scazzero 764-3736 3 John Conlee &Bellamy Brothers Concert at WPC Anel Bow 764-3408 7 Fall Session 1 Swim, Water Fitness and Tennis Lessons begin Emily Baker 764-3486 10-11 Music Festival at WPC Anel Bow 764-3408 11, 12 Adamson Lagoon open weekends only 12 Adult Fall Flag Football play begins 13 Adult Fall Softball play begins 14 Parks and Recreation Board at 7:00 pm Kris Startzman 764-3414 20-24 Adult Volleyball Session 4 and Fall Adult Basketball Registration begins at Central Park 8am-5pm Emily Baker 764-3486 23 Glen Smith&Robert Earl Keen Concert at WPC Anel Bow 764-3408 27 Fall Youth Flag Football practice begins A:CALENDARDOC JI lli i:.. . 1 . ...... ,... ' ' t" IliTII" ..fliiV: r)12:: 1 il"ill • 1.41491 : r E ...rirlii li ---zi) .. -: -::::::- , ....,,,,, , ..• ...:-.. , .. : . • 21:, - - . ... : ..„. .... „ --I-- • Date Event Gate Opens Showtime Admission Sept 3 John Conlee & Bellamy Bros. Concert 6:00 pm 7:00 pm $15.00 Sept 24 Glen Smith-Robert Earl Keen Concert 7:00 pm 8:00 pm $15 pre/$20 day of Oct 8 Phi Delt Concert Don't know yet (Willie Nelson & Gary P. Nunn) Ticket sales: Cavaender's Boot City, Central Park Office, Disc Go Round, Duddley's Draw, MSC Box Office (845-1234 to charge), Rother's Book Stores ..,. . _ .., • ........................... • _ .. TEXAS A&M UNIVERSITY 1'.G • 7(:" ?aul ,. '�4.W Department of Wildlife & Fisheries Sciences 1876• August 9, 1999 Stephen C. Beachy Director of Parks and Recreation P.O. Box 9960 College Station, TX 77842 Dear Steve, Thank you for including us on your recent tour of the intended soccer and softball . com lexAlthough I can only speak for the Texas Cooperative Wildlife Collection(TCWC) and p g this Department, we will be very pleased to work with you. We feel it would be appropriate to open the fence between your new complex and the nature trail, to allow better access to the trail. Better yet is the idea of connecting our nature trail with other trails which might be incorporated in the new complex. As for now, we allow only very limited access to the TCWC for tours. We do not yet have an interpretive center associated with the TCWC, and therefore the facility is primarily a research.collection. As a result, we prefer not to incorporate the TCWC collection into the new recreation.-facility. In the future, should we obtain funding to develop exhibits and to provide staffing,'we might be interested in providing more public access to the collection. As you are aware, maintenance of our nature trail(monthly mowing)is a problem for us, so perhaps something could be worked out for the City to help with that, should our trail be connected to the new park. At any rate, it would probably be best for you to work with Dr. Gaston on any arrangements of this nature, but I wanted you to know we are excited about the possibilities of cooperating with you on this project. Sincerely, ff. Robert D. Brown • Professor and Head xc Dr. McEachran S hlfitt • lir.- c er 'Dr. Gaston -' F- Room 210,Nagle Hall 0 College Station,Texas 77843-2258 0 (409)845-5777;FAX(409)845-3786 missmati griENA,,,, rwynaauf-EA COMMISSIONERS August 18, 1999 LEE M.BASS CHAIRMAN,FT.WORTH RICHARD(DICK)HEATH VICE-CHAIRMAN,DALLAS ERNEST ANGELO,JR. MIDLAND Mr. Steve Beachy JOHN AVILA,JR. Director,Parks &Recreation FT.WORTH CAROL E.DINKINS P. O. Box 9960 HOUSTON College Station, Texas 77842 ALVIN L.HENRY HOUSTON KATHARINE ARMSTRONG IDSAL Re: Master Plan Review- City of College Station DALLAS NOLAN RYAN ALVIN Dear Mr. Beachy: MARK E.WATSON,JR. SAN ANTONIO PERRY R.BASS CHAIRMAN-EMERITUS Our review of your parks, recreation and open space master plan has been completed. FT.WORTH Upon review, it appears that all of the standard requirements identified in the Texas ANDREW SANSOM Recreation and Parks Account Program Procedural Guide have been met. EXECUTIVE DIRECTOR You will now qualify for priority points under criteria two of the "TRPA Project Priority Scoring System", beginning with the Spring 2000 review. Please call Joel Seffel if you have any questions at 512/912-7119. The Department commends you and your organization for your planning efforts. To manage and conserve the natural and cultural resources Sincenly, qi Texas jar the use and enfrolnent qfpresent and,future generations. )44. 1101. im Hogsett, CLP Director Recreation Grants Branch TEUS S:lb 4200 SMITH SCHOOL ROAD AUSTIN,TEXAS 78744-3291 512-389-4800 www.tpwd.state.tx,us t PIENAMOVINO �Ae•..xwEG'.y� ��er q,,, ..ra ^•-s.. @�w.. ��... •,,,� ..��...��,f�....+ar �A..r "'�.. . , , , r ..,,,,,* fik , ,,,,t,„ any'; �� ���� �p , ..., „ ,4,,,t . w. ,,,,,,„„.„,. .z. w.& .wl B r>_.tn.�tS }ea.+x.-x..f a� w«.�e.e..J' `G�Fr.vo-..w' VA '-' . 1 _, i 030 P. 0 Box 9960 • 1101 Texas Avenue • College Station TX 77842 { 4,,, tk, ,,a,.,, ,,,, 0,,„,„,,., 444,„ p0. %, ',Or' / ,5g7g . OSA, \,,. Y.f �r Tel: 409 764 3500 Attakt„.„`"'t:: Valfattaigig= . MEMORANDUM TO: Planning and Zoning Commission r FROM: ,_.\ Steve Beachy, Director of Parks &Recreation DATE: i August 19, 1999 SUBJECT: Lick Creek Park Access The future development of Lick Creek Park as a natural area will require the open access to the site from the existing utility/pipeline line right of way. This right of way property is owned by the City of College Station and is classified as "parkland". The land was dedicated as part of an overall land trade between W.D. Fitch and the City with the provision that part of the property be used for the extension of Pebble Creek Drive. Lick Creek Park extends to this right of way at the extreme eastern boundary of the Pebble Creek Subdivision. The master plan for the park was approved by the city council in 1998 and it includes a comprehensive system of trails throughout the site. One of the key components of the plan is the entry point from the Pebble Creek Drive location. This access will allow future connection to other parks and green belts throughout the community. This is especially important for the connection with the proposed park development on the existing Rock Prairie Road landfill site. This future trail connection will also affect the current location of the existing fence and entryon the north side of Pebble Creek Drive between Muirfield Court and Stonebriar Circle. The development of Lick Creek Park is scheduled to begin in Fiscal Year 2002. This is when the bond funds which were approved by the voters in 1998 will be available. Until the trails and other support facilities are completed, we do not want to encourage access from the Pebble Creek Drive entrance. This is to deter the creation of unauthorized trails, littering and other problems. Once Lick Park is developed, we will want full access throughout the length of the park property. I have attached a copy of the approved master plan to help illustrate the intended use of the park. Please contact me if additional information is required. Copies: Parks &Recreation Board Jim Callaway, Director of Development Services , Ric Ploeger, Assistant Director of Parks &Recreation Home of Texas A&M University ' S �ek Cj August 21, 1999 3 ti Y I l' E Mr. Steve Beachy P.O. Box 9960 College Station, TX 77842 a Dear Mr. Beachy: The Down Syndrome Support Group of Bryan/College Station would like to thank you for waiving the park deposit and rental fee for our use of the Oaks Park pavilion on Saturday, August 21, 1999. We held our first family picnic and a great time was had by all. The children especially enjoyed the adaptive playground-- my daughter was able to • climb up and slide down easily, without any fear on our part that she would be injured on the equipment or by the ground. • Several parents mentioned their appreciation of the City for having such a playground available for children of all abilities to use. Also, all who attended were grateful that you } waived the park fees. _ g r Thank you again. Sincerely, 1 Loretta Bender Down Syndrome Support Group Facilitator s: 13140 Hill Road r F College Station, TX 77845 PH: 690-9024 Email■ lbender@tca.net ri i`�l. P.S. Could you tell me who supplied and installed the surface that is k rF• under the Oaks Park plpyground equipment? 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' "'� .,sr,r:p,i..:'.".ai.'rZd°�.,e• ? w:•.,, ', �'- x � i �' � v : � oufax P i4-4 Y., a E 4� ' �� . �•� � R e,,.., ref,,,�':s" Yo.P �"°� S4MF g �xfiag� _p�«a3>� ]^�°• .Y� e� .,'0i r ^p F �f )}}�' �$qfi ,,, g,mx. �5P'" ��" g ��p,P �� . "��4 ,,�f �ti Fy� . ; p}$CV.M5"t� A ' �� .y P_. % ' s^s •p r�{ -�.Y_� •.6x�ka_.•.�, :!o'ti„3���fL:Y&➢Aqq§ :^ • • %s'+�$°,.• ,r1 �s.-Fr�_s �J;: faw � rg.ei�!.ia8.� {��§� � 6i �wJ •{r: 'w8-`� �x" �a :�. . , >�:���ara.'�ii �A`J.•er,.!�d �Et$.rr;��'� - "�Y�?. .. � ap ' [15 'TEXAS: WILDLIFE:1 August 26, 1999 COMMISSIONERS LEE M.BASS CHAIRMAN,FT.WORTH RICHARD(DICK)HEATH VICE-CHAIRMAN,DALLAS Mr.Pete Vanecek City of College Station ERNEST ANGI .,:,LAJNRi; 1000 Krenek Tap Road JOHN AVILA,JR. College Station,TX 77840 FT.WORTH CAROL E.DINKINS HOUSTON ALVIN L.HENRY HOUSTON Dear Mr.Vanecek: KATHARINE ARMSTRONG 105AL DALLAS NOLAN RYAN I regret to inform you that the trail project proposal that you submitted requesting ALVIN funding under the National Recreational Trails Fund was not selected for funding by MARK E.WATSON,JR. SAN ANTONIO the Parks and Wildlife Commission at this time. Competition for these funds was PERRY R.BASS greater this year than any previous funding cycle. CHAIRMAN-EMERITUS FT.WORTH We will be issuing another call for recreational trail proposals next Spring. You are ) A NDREW SAMSON' encouraged to re-apply for funding at that time. Please feel free to contact me at(512) EXECUTIVE DIRECTOR 389-4737 if you would like to discuss your project and possible ways to improve its chances for funding in the future. Thank you for your interest in this program,I am truly sorry we didn't have the means to fund every project submitted. 7'o manage and conserve the natural Sincerely, and cultural resources Thies fir Ihe'use and enjoyment qfpresent I - and future generations. Andrew Goldbloom Program Manager 4200 SMITH SCHOOL ROAD AUSTIN,TEXAS 78744-3291 512-389-4800 www.tpwci.state.tx.us 09AP,1/99 12:09 *8'409 764. 3513 COL STA CONF CTR 0002 CM' OF COLLEGE STATION • f 1 Conference Center 7- 1300 George Bush Driv4i • College Station,TX 77841) (409)7644720 COLLEGE STATION FAX:(409)7844513 Internet:menv.ci.coliege-station.tx.us Hilary Sheridan College Station Conference Center Receptionist September 1,1999 FOR IMMEDIATE RELEASE The College Station Conference Center's feature artist for the months of September and October is WE Hawkins. WE Hawkins studied for 3½years at the Society of Beau Arts in Ft Lauderdale,Florida,under the direction of Charles B. Attaya. He has painted off and on for 45 years and his also been a sign artist He painted pictorals and highway bulletins for 40 years. In 1968 he finished 1st place in oils in the Bryan show.In 1969 he finished 21d place in oils in the Bryan show. ) He is experienced with oils,water colors,acrylics and pastels. The paintings can be reviewed Monday through Friday between the hours of 8 sm. and 5 p.m. at the City of College Station Conference Center,at 1300 George Bush Drive. • • 1111111111iiiingin ••••••••• ••• • •.•••• •••••••••,••••••••••• •••••••••• •••••• CITY OF COLLEGE STATION PARKS AND RECREATION Absence Request Form For Elected and Appointed Officers Name Request Submitted on(date) ( I will not be in attendance at the meeting of for the reason(s) specified: Signature This request shall be submitted to the office of the committee/board secretary prior to the meeting date o:boardiabsenteeform.doc September 13, 1999 MEMORANDUM TO: Shannon Waddell,Youth Services Coordinator Dana Albrecht,Instruction Supervisor Jana Wood, School Age Care Specialist Marci Rodgers, Sr. Citizens Coordinator FROM: Linda Waltman, Recreation Superintendent SUBJECT: Memorandum of Understand in Regards to the multi use of the Teen Centers We have met several times to discuss use of one or both of the Teen Centers for "non-teen" recreational division use. Based upon these discussions I wanted to formalize what was agreed upon. Both facilities will remain under the direct supervision of Shannon Waddell. Any deviation from established guidelines of use should be directed to Shannon with a copy to me. YAHOOZ: Jana Wood will have use of the facility Monday— Friday, from 3:00PM until 6:00PM for Kids Klub. She will be provided a key(s) and security code information. Use of the facility for this purpose has only been promised throughout the duration of the August, 1999—May, 2000 school term. We anticipate that with the opening of the new Junior High School for the school term of 2000—2001,that we will re-open the facility and have it available as a"Teen Center"for student use. This will be contingent upon budget approval. Dana Albrecht and Marci Rodgers will have the option of using the facility during the hours of 8:00 AM until 3:00PM, Monday through Friday and from 6:00PM through 10:00PM for Senior activities or instructional classes. Arrangements may be made for Saturday and Sunday activities if needed. The only exception for this would be during times that the school would want to have an end of the six weeks activity. Shannon would notify each of you as soon as he agrees to such requests. THE EXIT: Marci Rodgers will utilize the facility for Senior Activities Monday through Friday, anytime from 8:00AM until 3:00PM. At 3:00PM all activities should have been concluded and the facility clean and vacant for the Teen Center Staff to make preparations for teen activities. The only exception to this arrangement would be on school holidays. During school holidays (with the exception of the Christmas Eve, Christmas Day,New Years Eve,New Years Day, Thanksgiving Day, and other posted closing dates) the facility is scheduled to be open at 12:00PM for use by the teens. Should Dana Albrecht desire to schedule instructional classes during the above mentioned times, it should be coordinated with Marci and notification given to Shannon. Dana and Marci will be provided with keys and the code to the security system. FOR BOTH FACILITIES: As you know there is not money allowed in Shannon's budget to provide anyone to supervise the facilities during non-teen use. It will be up to each of you to provide supervision during the time you are utilizing the facility(ies). In addition, each of you will be responsible for your own set- up, break-down and clean up of the facility(ies) each time they are utilized by your group(s). Again, fluids are not available to pay someone out of Shannon budget to provide set-up or clean up services. During clean-up,restrooms and trashcans should be addressed. If whenour activityis completed, please make sure that the doors are locked and the alarm is y set. The only exception to this would be if the teen center staff is already on duty prior to your leaving the building. Neither facility will be available for rentals due to the heavy use for the above mentioned activities. Any broken equipment or damaged to the facility as a result of the use of your group, will be expected to be payed for out of each respective budget. Please report any damages, or broken items or discovered vandalism or de-facement of the facility(ies)to Shannon. SUMMARY: It is important that we all remember that The Exit is a TEEN CENTER first, however through cooperative efforts I believe we can share in the use of this facility as well as YAI-IOOZ for other important Recreational activities such as senior activities,instructional classes and Kids Klub. Should you have any suggestions, comments or concerns please let me know. XC: Steve Beachy Rec. Division September 10, 1999 MEMORANDUM TO: Kris Strartzman FROM: David Hudspeth RE: '99 Adult Volleyball Session 3 HISTORY '95 '96 '97 '98 '99 • # of Participants: 71 47 81 126 162 #of Teams: 8 5 9 14 18 This session will wind down the 1999 City fiscal year. This fiscal year was an exceptional year for adult volleyball with a total of 45 teams. The revenue estimate will be exceeded by more than one grand this year. I do not think that this program will continue to grow this fast, but I hope that it will have a slow steady growth over the next few years. Our largest hurdle is facilities. We use the CSISD Middle School (formally Jr. High) on Rock Prairie road. When school is in session it is very difficult for us to get into that facility, because the school itself has many of their own activities and teams to schedule. Currently we are able to get in after 7:30pm. This may soon change, because they are about to begin basketball season. That school has sixteen teams in their seventh and eight-grade girls and boys program. That alone may keep us from being able to use the facility at all. Session 3 games are being played on Monday - Thursday nights between the hours of 7:30pm and 11:15pm at the College Station Middle School on rock prairie road. This is a co-ed recreational program and the Parks and Recreation Department (Sports) provides three to four sessions per year. • September 10, 1999 MEMORANDUM TO: Kris Startzman FROM: David Hudspeth RE: '99 Adult Flag Football Items of Interest HISTORY '93 '94 '95 '96 '97 '98 '99 # of Participants: 156 205 156 180 180 169 208 # of Teams: 13 16 13 15 15 13 16 The 1999 Adult Flag Football season is sure to have an exciting year with the most teams since 1994. We will exceed our revenue estimate and hope that future seasons will see steady growth of one to two more teams per year. Games are being played on Sundays at Southwood Athletic Complex. The season will last from September through November of 1999. The top two teams will be eligible to participate at the Texas Amateur Athletic Federation State Tournament in December of 1999. It has been mentioned form past surveys that our teams are looking for the opportunity to add a spring season. The main reason a spring season has not been provided is facilities. c:991TEMS(aff) Af-/ j4M:'" CITY ,F ST, 4 f1;4'91ftA VfirWic% DEPARTMENT OF PARKS & RECREATION 49HIS SUMMER How CITY HALL ANNEX UNIVERSti Y OF THE PACIFIC 6 E. LINDSAY STREE1 STOCKTON, CALIFORNIA 95202-1997 (209)937-8676 Stev413eAc*, Director— -2 City of College Statio#'; Park and Recreation Department College Station, Central Park 1000 Krenek Tap Road College Station, Texas 77842-9960 Thank you for the wonderful hospitality you, your staff and City showed us during our stay at College Station for the Men's C Division National Fast Pitch Tournament. We introduced ourselves to you following the opening ceremonies and you were gracious enough to give us a tour of your office facilities. We were very impressed with the facilities and the friendly nature of your staff. Our team, San Joaquin Stogies, finished with 3 wins and 2 loses and tied for 17th in the tournament. We all enjoyed the tournament and would look forward to any future tournaments in College Station. Please find enclosed some information concerning the City of Stockton Department of Parks and Recreation. If we can ever be of assistance to you or your staff please don't hesitate to call or write. If there are any shirts (XL) left over from the tournament some of my teammates might be interested in purchasing additional shirts (we will pay for shipping). Thank You, ( I LOYD G. GOOLSBY **-2-BILLIIE :;:;:3 RECREATION SUPERVISOR RECREATION COORDINATOR Safety/Training/Camps/Pixie Woods Oak Park Senior Center "STOCKTON...CALIFORNIA'S SUNRISE SEAPORT" Steve OeieliFtity/totifffiVen-ui--MT ——— — P6iii• From: "John Nichols"1pn@taexgw.tamu.edu> To: <sbeachy@ci.college-station.tx.us> Date: 9/11/99 8:31PM Subject: City/County Venue Tax Dear Steve, Following are my comments on this agenda item for Tuesday night. Sorry I won't be there. Please share them with the other members of the Board if you feel it is appropriate. In general, I don't see much here as a revenue source, but I learned a lot reading the materials, so it was worth a look. I appreciate having this on the agenda and only wish I could be there to discuss it. O. Imposing a Sales Tax increase: I'd say we are already at the max and this is too general for what I think we are trying to do. 1. Short term Motor vehicle rental tax: this has very broad implications and can be self defeating if it discourages visitors, most of whom would not be coming and renting a car for any sports related activity we hosted in new facilities. 2. Admission tax: assumes an event that would charge significant ticket price to make it worth wihile. TAMU is the only thing of this type and I don't think I would take that on at this time. Besides the tax is supposed to be on events at the facility being planned and I don't see that we are talking about that. What kind of facility do we have in mind? Why not just raise the users fee on teams being solicited or tounaments being invited. But this could defeat the competitive bids we want to make to get them here. I think Chris's idea was extract some of the profit that local hotels, resturants and other businesses make as a result of the out of town visitors to our facilities, so they could help pay for the investment. This doesn't do that. 3. Tax on Event parking: Same as(2)above. 4. Additional Hotel tax: this may be the only possiblity but it is pretty broad based and aren't we about maxed out on this? We could try to get the authorities to shift some allocation of existing funds from other business development efforts (tax abatements?or operating costs for development foundations etc.)to a new purpose of building some sports venues. I'd be very careful on this. Lots of people would be affected and I'm not sure I could support taking $ away from other worth while investments. Also, here again, raising the tax can be self defeating if it results in higher costs for visitors with sports tournaments. I assume that low total room cost(tax included) is a competitive advantage in bidding. 5. Facility Use Tax: This simply doesn't apply by definition. Its only for professional sports. 6. Special Motor Vehicle Tax in Certain Cities: Again this doesn't apply. Its only for El Paso. So, my conclusion is that this is interesting, but I don't see the angle for us. I look forward to reading the minutes to see what I missed in the analysis. Have a good meeting. Best regards, John Nichols Member, College Station Park and Recreation Board 69/10/99.• .08:32 'x'409 862 3019 RUSS—Al'1ER PROJ 12 001 t"- 0.--)( 74-/--37-5 x i A i . "--..., '•-•.. 1 I, r '�'o�{ri' .§: •y I ps• v� . +..ht'+raw++} GCS{? !.+� r • • V A . EY■ iii:•:tip:}:,i{•:f�'w Mvr�y.�$;} v.� :0,1...+++ �x� Of • Tr•1�j_ ti}y y + yr r ;•'�tier 1:-.,,,,,T,-; • •' . �V::tins.ti�F '� �'• 04k. w tiv.t�v��yw,»r.ti�.w5�'.� vr�•+r .�$�r'.�ti� a.I's ° 6 x4xszsi • T•. L ► N CITY OF COLLEGE STATION 1.-.. ky t ' PARKS AND RECREATION av t Absence Request Form 15• .. x For Elected and Appointed officers LT CJ sT C1 0 ©ci. h 0 Q. , r Name Request Submitted on(date) August 31, 1999 I will not be in attendance at the meeting of September 14, 1999 for the reason(s) specified: I am returning from an out of town business trip on Tuesday, September 1.4, 1999 and am not scheduled to arrive in Colle..e Station until 7:46PM. Please submit this as m re s uest for an excused absence from the scheduled Board meeting as indicated above. Please note that I may be able to make it for the last part of the meeting, but cannot be certain. M i , 7 4, - ior• i Signature This request shall be submitted to the office of the committee board secretary prior to the meeting date o:boarrdlabsentee form.dac