HomeMy WebLinkAbout05/25/1999 - Special Agenda Packet - Parks Board .• •
CITY OF COLLE( E STATION
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May 11, 1999
...••_•....• PARKS AND RECREATION BOARD
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Regular Board Meeting at Parks Conference Room: OOPM
Parks&Recreation Conference Room
1000 K rikTa>Road
1. Approval of Minutes from April 13, 1999
2. Hear Visitors
3. Discussion and Resolution of support for Texas Parks and Wildlife trails grant
application
4. Discussion of proposed FY00 surcharge fees
5. Status report and discussion of Kids Klub program
6. Discussion of Greenways Report. — from Public Hearing on April 29, 1999
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7. Discussion of Parks Master Plan
8. Discussion of Parks and Playground Safety
9. Discussion of additional lights at A&M Consolidated High School tennis courts
10. Discussion of Richard Carter Park landscape volunteer program
11. Wolf Pen Creek update
12. Items:
Capital Improvement Report
Discussion of next meeting date and agenda
13. Adjourn
The building is wheelchair accessible. Handicap parking spaces are available.
Any request for sign interpretive services must be made 48 hours before the meeting.
To make arrangements call (409) 764-3517 or (TDD) 1-800-735-2989. Agendas
posted on Internet Website httaziAzzww,..cissgiczeL-atationtimus. and Cable Access
Channel 19.
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Staff Present: Steve Beachy, Director of Parks&Recreation;Eric Ploeger, Assistant
Director;Peter Vanecek, Senior Parks Planner;Kris Startzman, Board
Secretary.
Board Members Present: Chris Barzilla, Chair; John Crompton; Sarah Birkhold; John
Nichols; Susan Allen; Glen Davis.
Members Absent: George Dresser, Co-Chair.
1. Call to Order: The meeting was called to order at 7:05 p.m.
2. Hear Visitors: There were no visitors at the meeting.
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3. Discussion of and possible action on the proposed Recreation,Park, and Open
Space Master Plan: Steve Beachy said that the Staff has tried to incorporate all of the
changes into the plan from the last subcommittee meeting. He mentioned that the
Master Plan will be a working document. He went over the implementation schedule
for the plan and said the Board would make the determination whether the plan should
be amended again or sent directly for public review. After changes are made, the
Department will advertise for the Public Hearing in the newspaper and on cable
television. He went on to say that the plan will be available for public review at the
College Station Library, the Parks Department, and the Development Services
Department.
Some general discussion included:
• Making subheadings to the Table of Contents.
• Putting page and section numbers in parenthesis after references for maps, figures
and tables.
• Executive Summary [list priorities from Section VII(Prioritization of Needs)].
• Section I--Location Map of College Station[adding Madisonville].
• Section I-Location Map of Veterans Park and Athletic Complex [taking out the
i word"Map"].
* Section I, Page 13, -- "Programs" [changing wording from"Effective Fiscal Year
.. . 2000, the Department is proposing a surcharge on athletic team fees," to "Effective
Fiscal Year 2000, the Department is proposing a surcharge on all athletic team fees
(excluding basketball and volleyball)"].
* Section II [making sure that Specific Goals were consistent with the ranking order
for the Department's annual goals].
* Section IV, Table 4 [adding a bold line at the bottom of the table, separating Total
Park Acres (Developed and Undeveloped)from the rest of the table].
* Section VI, Table 11 [adding soccer participation numbers to the table].
* Section VII, Appendix 1 - `Improvement Program Schedule Approved and Funded
Projects' [adding"not prioritized" in parenthesis after the title].
* Section VII, Appendix 5 - 'City of College Station Parks&Recreation Board
Annual Goals 99/00' [prioritize the Department annual goals]. A suggestion was
made to take out the descriptions of the goals and make the goals bold with roman
numerals.
John Nichols moved that after Staff makes the changes to the plan discussed, it be forwarded
to Texas Parks and Wildlife and made available for public review and consideration. Susan
Allen seconded the motion. All were in favor and the motion passed 6-0.
4. The meeting adjourned at 8:10 p.m.
**For reference to these minutes,please see the City of College Station Recreation, Park,
and Open Space Master Plan.
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Athletic Renovation and Improvement Funds
The CIP Committee recommended multiple lighting, irrigation, shade structures,
pathway and backstop projects on athletic fields as part of the 1998 bond program
that was approved by the City Council and the citizens. They were assured that this
would restore all athletic fields to the City's desirable standard.
However, the CIP Committee noted that it was unreasonable to fund these short-
term projects which had an expected life of considerably less than 25 years with 25
year bonds, since future taxpayers would be paying for assets that no longer existed.
The Council concurred with the 'Committee's strong recommendation that a
surcharge should be required of all teams using athletic fields to pay for the
replacement of items that have deteriorated as a result of their use, and for any
improvements in the existing standard of facilities they would like to have
In response to this mandate, the Parks and Recreation Department is preparing a
rolling 10 year schedule which projects the renovations and improvements required
at each athletic field complex. Input from representatives of the athletic field users
will be solicited in preparing this schedule. The costs of implementing the 10 year
program will be calculated, with allowances made for likely future cost increases,
and divided into equal annual amounts.
The surcharge will be sufficient to pay each user groups' prorated share of the fields' •
annual renovations and improvements. This money will be retained in a separate
capital fund for each athletic field complex, and will be used exclusively for
renovating or improving that complex. The Parks and Recreation Department will
consult with representatives from the athletic groups contributing to a fund before
money can be appropriated from it.
It is likely to take some months for the staff to carefully develop and cost the 10 year
• plans. However, it is desirable to implement the program as soon as possible, since
delays will increase the surcharge amounts that will be needed in future years.. This
• • policy will .be implemented on October 1,1999 at the commencement of FY2000.
In lieu of the availability of the 10 years plan, the Parks and Recreation Board .
recommended a surcharge be leveled on each item that equates to approximately $5
per person, per team in FY2000. This will be reviewed with athletic team
representatives before the FY2001 budget cycle when the rolling 10 year plan is
available, and revisions, if necessary, will be made to this $5 amount to reflect the
financial needs of the fields. This procedure will be replicated annually in future •
years.
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:Kris Start man- Pars oar n o pa e
From: Jana Wood
To: KSTARTZMAN
Date: 5/5/99 10:30AM
Subject: Parks Board Info
Per Steve's request I am sending you this information pertaining to Kids Klub tuition.
Regular tuition for Kids Klub is$75.00 per month. Participants that qualify for free lunch pay$20.00 per
month and reduced lunch participants pay$40.00. Below is a list of the number of participants in each
reduced category 1997-98 and 1998-99.
1997- 1998
Free-75
Reduced- 16
Total - 91
1998- 1999
Free-98
Reduced -29
Total- 127
Because Kids Klub is a self supporting enterprise, and we have such a large number of reduced tuition
participants,we have requested funding from Community Development through the Block Grant
program. This year we are requesting $46,504. This is considerably more than we have requested in
the past($'19,000 and $24,000). However, our enrollment, fees, costs, etc are increasing. The figure of
$46,504 is the difference between what reduced participants are paying and the regular tuition fee.
I am meeting with Gary Balmain, Grant Coordinator,this Friday, May 7,to discuss reducing the amount
of the request. The request goes to Council on May 13.
•
•
•
SUBSTANDARD PLAY STRUCTURES
Several play units were inspected as to how they meet the U. S. Consumer Product Safety
Commission(CPSC) guidelines. The play units that were inspected were mostly the older
15 to 20 year old play structures made of wood and found in the following parks: Merry
Oaks Park, Lions Park, Georgie K. Fitch Park, Brothers Pond Park, Raintree Park,
Lemontree Park and Gabbard Park. All these play units were substandard in similar areas.
The metal play unit in Lions Park is an example of a newer play unit (1994)that also does
not meet CPSC standards. The comments pertaining to the play units only address the
areas that would take a considerable amount of money to correct. None of the play units
specified use for any particular age group. The wood structure at Thomas Park Pool was
not included in this list due to the fact that it is presently in the process of being replaced.
Merry Oaks Park(wood structure)
Concrete containment for pea gravel does not meet 6 ft. fall zone requirement.
Fall zone for swings does not meet the 2 x height requirement.
Swings should be separate from play structure.
Wood decking is within the 6 ft. fall zone.
- Play unit contains areas of catch points and head entrapment.
) Lions Park(wood structure)
Play unit contains areas of catch points and head entrapment.
Obstacles are within the 6 ft. fall zone requirement.
Fall surface is compacted.
- Tire swing does not meet the 6 ft. fall zone requirement and should be separate
from play unit and does not meet distance requirements between tire swing and
supports.
Free standing slide does not meet the 6 ft. fall zone requirement.
Toy digging equipment has protrusions and pinch points.
(metal structure)
The concrete borders for pea gravel does not meet the 6 ft. fall zone requirement.
The swings should be separate from the play unit, do not meet the 2 x height fall
zone requirement and does not meet the distance requirements between the swings
and between the swings and supports.
Play unit has head entrapment areas at the top of stairs and at the top of the bar
climber.
Fall surface is compacted.
......................................
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Georgie K. Fitch Park(wood structure)
Fall surface is compacted.
-- Play unit contains areas of catch points and head entrapment.
- Concrete border for pea gravel does not meet 6 ft. fall zone requirements.
- Tire swing should be separate from play unit and does not meet the distance
requirement between the tire swing and supports.
Brothers Pond Park(wood structure
- Swings should be separate from play unit and do not meet the distance
requirements between swings and between swings and supports.
- Concrete border for pea gravel does not meet 6 ft. fall zone requirement.
Play unit contains areas of catch points and head entrapment.
Insufficient pea gravel depth for fall zone.
Raintree Park(wood structure)
- Fall surface is compacted.
- • Swings should be separate from play unit and do not meet the distance
requirements between swings and between swings and supports.
- Concrete border for pea gravel does not meet the 6 ft. fall zone requirement.
- Play unit contains areas of catch points and head entrapment.
Tire swing should be separate from play unit and does not meet distance
requirement between the tire swing and supports.
Lemontree Park(wood structure)
Fall surface is compacted.
- Swings should be separate from play unit and do not meet the distance
requirements between swings and between swings and supports.
Play unit contains areas of catch points and head entrapment.
Concrete border for pea gravel does not meet the 6.ft. fall zone requirement.
Gabbard Park(wood structure)
- Insufficient pea gravel depth for fall zone.
Swings should be separate from play unit and do not meet the distance
requirements between swings and between swings and supports and do not meet
the 2 x height fall zone requirement.
Concrete border for pea gravel does not meet the 6 ft. fall zone requirement.
- Play unit contains areas of catch points and head entrapment.
Tire swing should be separate from the play unit and does not meet distance
requirement between tire swing and supports.
CITY OF COLLEGE STATION
PARKS ANIS RECREATIO1V DEPAR'T'MENT
CAPITAL. INPROVEMENTS PROGRAM
PROJECT STATUS REPORT
MAY, 1999
1. TEEN CENTER
Project Number: PK9807
Budget: $400,000
Contract Amount: $358,200
Project Manager: Eric Ploeger
Project Design: Patterson Architects
Comments/Status: Qualification statements were opened February 4, 1998. A staff
recommendation was sent to Council, for selection of an architect, on the February 26,
1998, Council meeting. Council accepted the recommendation of Patterson Architects of
Bryan. Preliminary design was discussed at the June Parks & Recreation Board meeting.
The plan was presented to Council on July 9, 1998, and staff was directed to review the
plans with the Teen Advisory Board and report back to Council. The Council approved the
recommendation of the Teen Advisory Board to add funding to the project during the August
27, City Council meeting. The project was bid on January 7. Bids were opened January
22, 1999, and Marek Brothers Construction, Inc., was the low bidder. The slab for the
building was pored on April 7, 1999.
Task: Project Design: March - November 1998
Advertisement & Award: January 1999
Complete: August 1999
2. MADELEY PARK/LAND ACQUISITION
Project Number: CD 1230
Budget: $ 150,000
Contract Amount: N/A
Project Manager: Eric Ploeger
Project Design: In-House
Comments/Status: An appraisal has been completed on the Jaffar property. A title
report has been ordered and an offer will be made based on the appraisal. The project is
now on hold pending further review by the Parks Board. A Parks Board Tour is planned
for May 11, 1999.
Task: Project Design:
) Advertisement & Award:
Complete:
CIP Report
o:board/cip/cip.doc
4-May-99 Page 1 of 3
•
•
3. WPC LANDSCAPE IMPROVEMENTS
Project bm
Nu er: PK9505
Budget: N/A
Contract Amount: N/A
Project Manager: Peter Vanecek
Project Design: In-house
Comments/Status: Improvements for the northwest corner of the Dartmouth/Holleman
intersection. Development of a flowerbed, sign, and handrail improvements to compliment
the existing development on the southeast corner. This project was reviewed by the WPC
Oversight Committee on January 11 1999. The Committee recommended that the
project be reviewed by McClure Engineering who is contracted to conduct the drainage
engineering in the corridor. After review, it has been decided to delay this project until
McClure Engineering can complete its conceptual design of the corridor. A second
project to construct a small bridge and trail between the Kona Steak House and Johnny
Corinas on Hwy. 30 is currently being designed by the Parks Planning staff.
Task: Project Design:
Advertisement &Award:
Complete:
4. ATHLETIC PARK MASTER PLAN
Project Number:
Budget: $
Contract Amount:
Project Manager:
Project Design:
Comments/Status: A meeting with leaders of the soccer community was held in
October. This was to discuss needs and ideas to begin master plan development by the
planning staff. A similar meeting with experienced members of the softball community was
held. Concepts will be developed for public hearings and Parks and Recreation Board.
discussions. This project is on hold until the Parks Master Plan is completed.
Task: Project Design:
Advertisement &Award:
Complete:
5. ADAMSON POOL RENOVATION
Project Number: N/A
Budget: $ 65,000
Design Contract Amount: $51,100
Project Manager: Eric Ploeger
Project Design: Waterscape Consultants
CIP Report
o:boardlcip/cip.doc
4-May-99 Page 2 of 3
V
4
Comments/Status: Waterscape Consultants completed a conditions report on the
condition of Adamson Pool along with recommendations for renovations in May '98. Funds
for renovation design were budgeted in the FY98-99 budget. The design contract was
approved by the City Council on December 10, 1998. The design process began in
January, 1999. Budget numbers are expected by May, 1999 for the upcoming budget
process.
Task: Project Design: January-June 1999
Advertisement &Award: August- October 1999
Complete: May 2000
6. EDELWEISS PARK MASTER PLAN
Project Number: PK9910
Budget: $ 213,000 Parkland Dedication and 1998 Bond Funds
Contract Amount: N/A
Project Manager: Peter Vanecek
Project Design: In-house
Comments/Status: The first public hearing in the design process was held October 19,
1998. The second was held.Decernber 8, 1998. The final was held on January 12, 1999.
Approval of the site plan will be requested of council during the February 11, 1999 council
meeting. The project bids were be opened on April. 23, 1999 and a recommendation
forwarded to Council for the May 13, City Council Meeting.
Task: Project Design: October- March 1999
Advertisement &Award: April 1999
Complete: October 1999
7. Ai P tCL44 k kkitke, lue !
Project Number: PK9927
Budget: $481,000
Design Contract Amount:
Project Manager: Eric Ploeger
Project Design: Holster and Associates
Comments/Status: Request For Qualifications (RFQs) for an architect have been received
and a selection was referred to the City Council during the February 11, 1999 council
meeting. Holster and Associates was selected to complete the design. The conceptual
design is nearing completion.
Task: Project Design: March - June 1999
Advertisement & Award: July 1999
Complete: January 2000
C1P Report
othoardicipkip,doc
4-May-99 Page 3 of 3
Items of Interest
,
May, 1999
Brazos Valley Bluegrass Music Festival
The International Bluegrass Music Association has designated May as "Worldwide
Bluegrass Music Month". In the Lone Star State and around the world, bluegrass
musicians will organize festivals and stage inpromptu performances in this celebration.
Governor George W. Bush has proclaimed May 1999 as Bluegrass Music Month in
Texas, and has urged suitable recognition. Appropriately, the College Station Parks
and Recreation Department will be hosting the Brazos Valley Bluegrass Music Festival
on Saturday, June 5th, 1999. The Festivities will take place at College Stations
Central Park from 12 noon to 10 PM. Admission is free. The Festival is being
produced by Rodney O'Connor with Promotional Entertainment Concepts. Mr.
O'Connor has an extensive background and interest in Bluegrass music. The bands
being featured at the festival are Cedar Creek (Bryan, TX), Brazos County Grass
(Bryan, TX), Red Eye (Austin, TX), Saltgrass (Brazoria, TX), Possum Ridge (Hubbard,
TX), and Pine Island Station (Waller, TX). In addition to the Bluegrass Music there will
be arts and craft booths and many free children's activities. The Festival will go on rain
or shine: Everyone is encouraged to bring their own lawn chairs and picnic baskets.
• May is Older American's Month
May 6th at 10AM at the Lincoln Center - Seniors group will be able to utilize the
computer lab at the Lincoln Center while the children are not at the center
May 13th - City Council Meeting, proclamation of May 26th as "National Senior
Health and Fitness Day"
May 18th from 6PM-7:30PM - College Station celebrates seniors with an ice cream
social at the Central Park Pavilion. Entertainment is planned
May 26th from 9AM - 12:30PM at Post Oak Mall - National Senior Health and Fitness
Day. There will be information booths on health and fitness along with entertainment
and audience participation in exercise
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C:SZAZ- College Station Little League
P. O. Box 9041
College Stations Texas 77842
.44.01
April 26, 1999
Mayor Lynn Mc!limey
City of College Station
P. O. Box 9960
College Station, Texas 77842
Dear Mayor Mcllhaney:
With the unanimous approval by the College Station City Council on April 22, 1999 to sell municipal
bonds for the Parks and Recreation Department to begin future planning in the new Veterans and
community parks, College Station Little League requests input into future youth athletic facilities.
With continued growth of College Station over the next five to ten years, the existing facilities will
be overcrowded. Today,we schedule 900+games over an approximate 60 day period for College
) Station youth to participate in the Little League program. We would like to request two or three Little
League baseball fields similar to the new Wayne Smith Baseball Fields to be included in the new
community park along the new Highway 40 corridor.
College Station Little League requests the building of a"big"league field at the new Veterans Park.
This field could serve a dual purpose if designed to have both eighty foot and ninety foot base
paths. By creating such a facility, College Station would provide a place for young men and adults
ages 13 and up to play baseball. The Lamar Little League has similar facilities in Richmond,Texas.
As our community continues to grow, we wish to provide our youth with the best state of the art
facilities in the entire State of Texas.
Sinc fely,
/
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L
Linda Jeffre , Chairman Ron Carter, CSLL Trustee
8409 Wildewood Circle 1308 Leacrest Drive
College Station, Texas 77845 College Station, Texas 77840
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Sharon Gable, American League President Colette Gibbs, National League President
3011 Lodgepole 13700 I-ON Road
College Station, Texas 77845 College Station, Texas 77845
c: S. Beachy, CSLL Secretary
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College Station TX 77842
1F; Tel 409 764 3500
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May 3, 1999
Ms. Linda Jeffress
College Station Little League
8409 Wildewood Circle
College Station,Texas 77845
Dear Linda:
Thank you for your recent letter to Mayor McIlhaney concerning future baseball facilities for our
community. The city has begun the initial process for the acquisition of a community park site
south of Barron Road and west of Texas Avenue. The site is expected to be approximately 40-50
acres and will serve a variety of community needs including youth sports. Actual design of this
future park will occur several years from now as that area of the city develops. There are no funds
approved for the development of this site at the present time.
The land for Veterans Park and Athletic Complex was acquired last year. The site includes 150
acres with frontage on University Drive and Harvey Road. The master plan for this site has not
been completed. Funding for the initial development was approved in the 1998 bond election. The
priority for the first facilities is soccer fields and adult softball facilities. Both of these programs
are seriously affected by the current lack of facilities. Full development of this large regional park
will take at least 10 years to complete. The possibility of a "big” league field has been discussed,
however,no plans have been completed or approved at this point.
The department will solicit public input concerning the development of these two parks. This is a
standard practice for our projects and interested groups will be asked to participate. This process
includes formal hearings and review by the Parks and Recreation Board prior to consideration by
the City Council.
Thanks for your interest and concern in these projects.
Sincer-
, Zgi •
Steve Beachy
Director of Parks &Recreation
copies: Mayor Mcllhaney
Skip Noe, City Manager
Parks &Recreation Board
Home of Texas A&M University
CITY OF COLLEGE STATION
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°'` �ey�i. POST OFFICE BOX 9960
:.9 • COLLEGE STATION.TEXAS 77842-9960
(409)764-3773
MEMORANDUM
TO: Historic Preservation Committee
FROM: Steve Beachy, Director of Parks & Recreation?
DATE: • April 27, 1999
SUBJECT: Request to Review Park Changes in Designated Areas
The City of College Station's Parks and Recreation Board appreciates all of the hard
work you do for our community and understands that you would like to be kept
informed of upcoming events and changes. The Board is also interested in the
historical aspect of our city and will be happy to work with you on any concerns that
you have. We will be communicating through your Committee Liaison, David Gerling,
to inform you of future meetings or upcoming events. The Board welcomes you to
attend any of the Parks Board Meetings that are held on the second Tuesday of every
month. Please pass any information or concerns to David Gerling and we will be
happy to address them. Thank you for your concerns and we will be looking forward
to hearing your input.
cc: Parks & Recreation Board
David Gerling, Special Facilities Superintendent
We provide good things in life!
Lincoln Recreation Center Advisory Board Meeting
Advisory Board Regular Meeting
Minutes
Monday, May 3, 1999
Time: 6:00 p.m.
Lincoln Recreation Center
Board Members Present: Linda Preston-Shepard, Cathy Watson, Barbara
Clemmons, Faye Daily, and alternate Board Member,
Merilyn Rucker
Board Members Absent: Franklin, Williams, Clark, III
Staff Present: Lance Jackson
LFS Representative: James Steen
Visitors Present: Mike Thomas (Brazos Christian School)
I. Call to Order-Roll Call
• Meeting was called to order by President Linda Preston-Shepard. Absent Members
included: Joe Dan Franklin, Carolyn Williams, and Rev. A.C. Clark, III
.r
IL Approval of Minutes from previous Meeting
• The Minutes from the previous meeting were approved A-read.
III. Petitions or Communications from Visitors
c3 Presentation of scoreboard Awards to Donors Jackson presented award to Mike
Thomas (who accepted award in the absence of Mr. James Carter) from Brazos
Christian School and thanked the donors for their continued generosity.
LI Lincoln Recreation Phone System— Merilyn Rucker informed the Board that the
current LRC phone system needed modifications. There needed to be some way to
have a caller speak to a person rather than the machine.
o Board agreed Jackson would have another phone line installed at the LRC to
alleviate the problems with the current phone system.
W. Treasury Report
o Jackson informed Board members that the balance of the Treasury as of May 3,
1999, was $1,962.46.
o Preston informed the Board that she would follow-up and complete the process of
) establishing a checking account.
•
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V. Other Business/Board Concerns:
• Consideration of purchase of African Software—Jackson inforrned the Board
members that the African American software would be purchased at a price of
$49.99.
• Juneteenth Considerations Jackson informed the Board, Judge Ronnie
McDonald, of Bastrop, Texas would be the guest speaker at the Juneteenth.
Celebration, Barbara Clemmons, would be the MC and Erik Watson would be
introducing McDonald. The length of program would be approximately one and one
half-hours, with the program starting at 6:00 p.m.
u Letters would be sent out to local churches regarding the purchase of T-shirts
commemorating Juneteenth.
u Jackson informed the Board of the purchase of a speaker podium for the LRC.
o Jackson informed the Board members he would be mailing copies of the LRC
budget that has been previously submitted.
o Jackson informed the Board members of an upcoming public hearing to be held
regarding nearby properties and told the members he would contact them
regarding time and date.
o Board members decided, upon notification from Jackson of the time and date of
public hearing, a special meeting of the LRC Board members would be called.
o Board members agreed to draft and submit a letter addressing the parking needs
to the Parks Board
Other Announcements:
o May 17-18, City Council Annual retreat. Boards need to provide input prior to May
14th.
o Concerned Black Men's Banquet to be held at the LRC.
o June 7-11, Community Vacation Bible School would be held at the LRC.
o The Lincoln Former Student Class Reunion will take place July 2-4 at the Lincoln
Recreation Center (LRC). More information to follow at the June Meeting.
Motion made by Rucker, seconded by Watson, Meeting adjourned 7:00 p.m.
Next Advisory Board Meeting— Monday, June 14,1999 at 6:00 p.m. Lincoln
Recreation Center
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