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HomeMy WebLinkAbout02/09/1999 - Regular Agenda Packet - Parks Board CITY OF COLLEGE STATION PARKS AND RECREATION BOARD REGULAR MEETING & ON- - V February (.!'i 999, 7:00p.m. Central Park Office 1000 Krenek Tap Road Agenda 1. Approval of Minutes from December 8, 1998 2. Discussion of Board Goals and Priorities 3. Discussion of Parks Master Plan Project 4. Discussion and Consideration of Revised By-Laws for the College Station Conference Center Advisory Committee 5. Hear Visitors 6. Consent Agenda - Capital Improvement Program Report - Committee Reports 7. Other Concerns/Other Business - Appointment of Fees Subcommittee — Set date for tour of Bryan's Neal Recreation Center 8. Adjourn 1 1(4.61 • Sheeti Parks & Recreation Board Goals ,) Ranking I Complete the parks master plan 1 1 2. 1 2 2 L5 1 Implement the approved Capital Improvement Program 2 2 1 2 1 4 2, 2 Implementation of the Wolf Pen Creek Master Plan 3 3 3 3 11, 1 4 Enhance the public perception of the Wolf Pen Creek 3 corridor, 4 13 4 6 3, 8 6.3 Investigate the use of a commercial property fee for 4 community park development 14 9 7 4 4 10 5 Emphasize Lincoln Center leadership development and program enhancement 9 8 8 9 5 9 6 Encourage the early development of the former landfill site on State Highway 6 13 5 6 11 8 5 16 Support the implementation of the greenways master plan 6 6 5 8 14. 11 8.3 17 Establish an on-going re appraisal of existing parks, ) facilities and services offered by the department 7 7 9 7 9 16 9.2 Investigate the feasibility of cooperative ventures with 18 CSISD' 11 14 10 5 12 6 9.T 19 Encourage arboretum/garden parks and color emphasis in existing parks 8 12 11 10 6 12 9.8' 20 Incorporate public art into the park system_ 10 10 13 1.4. 10 14 12 21 Develop an Urban Forestry Plan for College Station 11 12 15 15 15 12 22 Investigate the feasibility of cooperative ventures with TAMU on facilities, and programs 12 15 14 12 13 7 12 23 Explore the feasibility of a municipal golf course 16 14 16 13, T 13 13 24 Explore the feasibility of a commercial ice skating facility 15 16 15 16 16 3 14 Page 1 Parks & Recreation Board Goals Ballot ,. Please rank the following goals in order of priority from "1" to "16" with "1" being the most important I. Implement the approved Capital Improvement Program II. Implementation of the Wolf Pen Creek Master Plan c75 III. Complete the parks master plan IV. Explore the feasibility of a commercial ice skating facility . V. Explore the feasibility of a municipal golf course II VI. Incorporate public art into the park system VII. Investigate the use of a commercial property fee for community park development VIII. Establish an on-going re-appraisal of existing parks, facilities and services offered by the department IX. Emphasize Lincoln Center leadership development and program enhancement X. Investigate the feasibility of cooperative ventures with TAMU on facilitiz • and programs XI. Investigate the feasibility of cooperative ventures with CSISD XII. Encourage arboretum/garden parks & color emphasis in existing parks /61 XIII. Encourage the early development of the former landfill site on State Highway 6 XIV. Enhance the public perception of Wolf Pen Creek corridor XV. Develop an Urban Forestry Plan for College Station XVI. Support the implementation of the greenways master plan Please fax your ballot to 764-3737 (Attn: Bridgette) or return the ballots in the enclosed return envelope. If you have any questions, please call me at 764-3414. j.. Parks & Recreation Board Goals Ballot Please rank the following goals in order of priority from "1" to "16" with "1" being the most important I. Implement the approved Capital Improvement Program II. Implementation of the Wolf Pen Creek Master Plan III. Complete the parks master plan � N. Explore the feasibility of a commercial ice skating facility V. Explore the feasibility of a municipal golf course VI. Incorporate public art into the park system 16 VII. Investigate the use of a commercial property fee for community park q development � VIII. Establish an on-going re-appraisal of existing parks,.facilities and services offered by the department IX. Emphasize Lincoln Center leadership development and program enhancement X. Investigate the feasibility of cooperative ventures with TAMU on facilities/1 and programs - XI. Investigate the feasibility of cooperative ventures with CSISD 19 • XII. Encourage arboretum/garden parks & color emphasis in � existing parks XIII. Encourage the early development of the former landfill site on State /5-- Highway 6 XIV. Enhance the public perception of Wolf Pen Creek corridor 3� XV. Develop an Urban Forestry Plan for College Station 7 XVI. Support the implementation of the greenways master plan 3 Please fax your ballot to 764-3737 (Attn: Bridgette) or return the ballots in the enclosed return envelope. If you have any questions, please call me at 764-3414. 12/18/98 10:11 f2409 862 3019 RUSS-AMER PROJ Z001 eti 1'1)0(7 d7/ Parks & Recreation Board Goals Ballot Please rank the following goals in order of priority from "1" to "16" with "1" being the most important Implement the approved Capital Improvement Program IL Implementation of the Wolf Pen Creek Master Plan III. Complete the parks master plan. rk 1. ExpIore:the.feasibility.of a commercial ice skatingittility V. Explore the feasibility of a municipal golf course VI. Incorporate public art into the park system it) VII. Investigate the use of a commercial property fee for community park cl development VIII. Establish an on-going re-appraisal of existing parks, facilities and services . . offered by the department IX. Emphasize Lincoln Center leadership development and program enhancement X. Investigate the feasibility of cooperative ventures with TAMU on facilities and programs XI. Investigate the feasibility of cooperative ventures with CSISD XII. Encourage arboretum/garden parks& color emphasis in • ••. existing 13arks XIII. Encourage the early development of the former landfill site on State 5- Highway 6 XIV. Enhance the public perception of Wolf Pen Creek corridor /3 XV. Develop an Urban Forestry Plan for College Station.. XVI. Support the implementation of the greenways master plan Please fax your ballot to 764-3737 (Attn: Bridgette) or return the ballots in the enclosed return envelope. If you have any questions, please call me at 7643414. ( plertj Y:1+17 Amda • 904, 12/15/98 10:15 12409 361 6520 FAB TEXAS SSB j002 Parks & Recreation Board Goals Ballot .1k•I Please rank the following goals in order of priority from "1" to "16" with "1" being the most important . . . L Implement the approved Capital Improvement Program II. Implementation of the Wolf Pen Creek Master Plan 3 Ill. •Complete the parks master plan IV. ..3;m1pm...;th.Oppsibi4ty_of a commercial ice skatingjacJty _ , .• ...• V. Explore the feasibility of a municipal golf course VI. Incorporate public art into the park system VII. Investigate the use of a commercial property fee for community park development 14 VIII. Establish an on-going re-appraisal of existing parks, facilities and services offered by the department IX. Emphasize Lincoln Center leadership development and program enhancement X. Investigate the feasibility of cooperative ventures with TAMU on facilities, and programs Xi. Investigate the feasibility of cooperative ventures with CSISD XII. Encourage arboretum/garden parks & color.emphasis in . existing parks- XII Encourage the early development of the former landfill site on Stec .. Highway 6 XIV. Enhance the public perception of Wolf Pen Creek corridor XV. Develop an Urban Forestry Plan for College Station • XVI. Support the implementation of the greenways master plan t:t Please fax your ballot to 764-3737 (Attn: Bridgette) or return'the ballots in the enclosed return envelope. If you have any questions, please call me at 764-3414. Len bo Parks & Recreation Board Goals Ballot Please rank the following goals in order of priority from "1" to "16" with "1" being the most important I. Implement the approved Capital Improvement Program II. Implementation of the Wolf Pen Creek Master Plan III. Complete the parks master plan IV. Explore thefeasibility of a commercial ice skating facility . . A.( V. Explore the feasibility of a municipal golf course . 16 VI. Incorporate public art into the park system VII. Investigate the use of a commercial property fee for community park development VIII. Establish an on-going re-appraisal of existing parks,..facilities and services offered by the department , . ,:‘ • • • I IX. Emphasize Lincoln Center leadership development and program • enhancement X. Investigate the feasibility of cooperative ventures with TAMU on facilities and programs XL Investigate the feasibility of cooperative ventures with CSISD XII. Encourage arboretum/garden parks & color emphasis in existing parks XIII. Encourage the early development of the former landfill site on State Highway 6 XIV. Enhance the public perception of Wolf Pen Creek corridor XV. Develop an Urban Forestry Plan for College Station• XVI. Support the implementationof the greenways master plan • Please fax your ballot to 764-3737 (Attn: Bridgette) or return the ballots in the.. enclosed return envelope. If you have any questions, please call me at 764-3414. (65-7D Parks & Recreation Board Goals Ballot .• • • • '• • Please rank the following goals in order of priority from "1" to "16" with "1" being the most important - • I. Implement the approved Capital Improvement Program 2, II. Implementation of the Wolf Pen Creek Master Plan 3 III. Complete the parksmaster plan 11 N. . ..Explore the feasibility of a commercial ice skating facility. V. Explore the feasibility of a municipal golf course I S VI. Incorporate public art into the park systein VII. Investigate the use of a commercial property fee for community park development VIII. Establish an on-going re-appraisal of existing Patk,s,..facilities and services offered by the department ••„, • IX. Emphasize Lincoln Center leadership development and program enhancement X. Investigate the feasibility of cooperative ventures with TAMU on facilities • and programs XI. Investigate the feasibility of cooperative ventures with CSISD - XII. Encourage arboretum/garden parks & color emphasis in existing parks XIII. Encourage the early development of the former landfill site on State Highway 6 / XIV. Enhance the public perception of Wolf Pen Creek corridor Co • XV. Develop an Urban Forestry Plan for College Station / . . XVI. Support.the implementation of the greenways master plan Please fax your ballot to 764-3737 (Attn: Bridgette) or return the ballots in the enclosed return envelope. If you have.any questions, please call me at 764-3414. ( ) Parks & Recreation Board Goals Ballot Please rank the following goals in order of priority from "1" to "16" with "1" being the most important I. Implement the approved Capital Improvement Program • II. Implementation of the Wolf Pen Creek Master Plan I III. Complete the parks master plan IV. Explore the feasibility of a commercial ice skating facility I GP V. Explore the feasibility of a municipal golf course VI. Incorporate public art into the park system 10 VII. Investigate the use of a commercial property fee for community park ki development VIII. Establish an on-going re-appraisal of existing parks, facilities and services offered by the department IX. Emphasize Lincoln Center leadership development and program enhancement X. Investigate the feasibility of cooperative ventures with TAMU on facilities and programs I XI. Investigate the feasibility of cooperative ventures with CSISD I XII. Encourage arboretum/garden parks & color emphasis in existing parks _Le_ XIII. Encourage the early development of the former landfill site on State • Highway 6 XIV. Enhance the public perception of Wolf Pen Creek corridor XV. Develop an Urban Forestry Plan for College Station I !fr XVI. Support the implementation of the greenways master plan Please fax your ballot to 76473737 (Attn: Bridgette) or return the ballots in the enclosed return envelope. If you have any questions, please call me at 764-3414. ,• PREPARATION SUGGESTIONS FOR LOCAL PARK, RECREATION, & OPEN SPACE MASTER PLANS TEXAS RECREATION & PARKS ACCOUNT LOCAL PARK GRANT PROGRAM (Revised June 1996) The following suggestions have been developed to assist local governments in the preparation of local master plans pursuant to requirements of the Texas Recreation & Parks Account Local Park Grant Program. Priority points can be received through the "TRPA Project Priority Scoring System" for projects which propose to meet priority needs identified in Department-approved, locally endorsed parks, recreation, and open space master plans. The suggestions are intended to assist you with this process, and they are not all-inclusive. Please note that a master plan is not required to participate in the grant program. Please contact Grants-In-Aid (GIA) at (512) 912-7124 if you have any questions. Plans may be submitted for GIA review in advance of your application for funding assistance, or at the time your grant application is submitted. If the plan is submitted with your application and it is not approved, it will not be eligible for project priority points during that particular review cycle, even if revisions are made. Plans must either be pre-approved, or in an acceptable form at the time of grant submission to receive priority points. PROOF OF ADOPTION • Once plans are complete, the applicable governing body (city council, county commissioner's court, district or authority board) must pass a formal resolution or ordinance approving the plan and adopting a local listing of priority needs. Include the resolution or ordinance in the master plan when it is submitted for GIA review. • JURISDICTION-WIDE PLAN Plans must be comprehensive and address the entire jurisdiction area of the sponsor. If you are a city, the plan should cover the entire city. County plans must include the entire county. Plans may be broken into planning areas, regions, districts or precincts, as needed for larger communities or for counties. All planning areas/regions/districts/precincts must be included in the plan, and piece-meal plans will not be accepted. One of the biggest problems we are seeing with the plans we have reviewed is that they mostly address short term needs and appear to be generated to justify one project. Plans must address present and future needs. TIME PERIOD FOR IMPLEMENTATION Plans must cover a minimum period of five years. Most plans cover longer periods. If your plan is more than two years old, a summary of accomplishments should be provided with your grant application so we can adjust your priority needs to accommodate what you have accomplished to-date. f 0:\board\parkgra.doc PLAN CONTENTS I. INTRODUCTION • This section should introduce the unit of government for which the plan is created. It should include background information about your socio-economic make-up, current and projected populations, growth or non-growth patterns, and the agency's role in providing parks and recreation opportunities. II. GOALS AND OBJECTIVES Identify your parks and recreation service goals and follow up with more specific objectives for each goal. Address the time period which the plan is intended to cover. III. PLAN DEVELOPMENT PROCESS This section is very important so that we can understand how you identified and prioritized your needs. Include information regarding who wrote the plan, planning committees utilized, public input received through hearings and surveys which you conducted. Be brief, but don't assume we know the process you went through. Include information about when you began this process also. IV. AREA AND FACILITY CONCEPTS AND STANDARDS This section of the plan is also very important and contributes directly to the assessment and identification of needs. You cannot properly identify needs without establishing local standards and concepts. You must know what you want before you can determine what you do or don't have. Area/Facility standards should be determined locally. Local standards are influenced by available economic and natural resources. A good source of information on this topic can be found in the National Recreation & Park Association's Park, Recreation, Open Space & Greenways Guidelines (formerly the Recreation, Park & Open Space Standards& Guidelines). All of the guidelines identified in this document may, or may not be applicable to your community or county,. as stated. Adjustments to those standards may need to be made to reflect your needs.and available resources. Contact NRPA at(703) 820-4940 to obtain a copy of this publication. V. INVENTORY OF AREAS &FACILITIES Assess what parks, recreation, and open space areas and facilities are currently within your system. You may also want to address other areas and facilities which are available to the public which may be private or controlled by local school districts. This inventory information is important when you conduct the needs assessment. o:\board\parkgra.doc VI. NEEDS ASSESSMENT &IDENTIFICATION The following three approaches may be employed in determining parks and recreation needs; (1) demand-based; (2) standard-based; (3) resource-based. The demand-based approach relies on information gathered from participation rates, surveys, and other information that indicates how much of the population wants certain types of facilities. The standard-based approach uses established standards to determine the amounts of facilities and park areas needed to meet the needs of a given population size. The standards may be based on studies of demand, or the professional judgment of parks and recreation planners and designers. The resource-based approach examines the assets and resources of the area for open space, parks and recreation facilities, and defines how these resources can be utilized. For example, the availability of a lake or river within an area is a resource which can be utilized in developing a park system. Agencies with large jurisdiction areas may wish to divide their jurisdiction into planning areas, regions, districts or precincts. Specific needs can then be assessed and identified within each planning increment. Needs must be clearly identified and the method for determining them should be clearly communicated. Be sure to consider outdoor, indoor, and programming needs, if applicable. ( ) VII. PLAN IMPLEMENTATION & PRIORITIZATION OF NEEDS This section must include a prioritization of needs, and identify when they are intended to be met. If your plan is broken into specific planning areas, regions, districts or precincts, you may prioritize needs within each of the planning increments. Priority needs should be area and/or facility specific, and ranked according to priority order (i.e.: Priority #1 = Trails; Priority #2 = Acquisition of neighborhood park in southeast area of town; Priority #3 = Rest rooms in all nature parks; Priority #4 = Adult softball fields; Priority #5 = Tennis courts; etc.). You should also identify available and anticipated resources for meeting your needs, and a desired time line for carrying out the plan. CAUTION! Do not just focus on short-term needs and actions. Plan for the future also. VIII. ILLUSTRATIONS, MAPS, SURVEYS, ETC. Include relative maps, survey instruments, charts, plates, graphics, and photographs in the plan which will help communicate your planning process and efforts and support stated conclusions. Specific areas intended for open space acquisition and preservation should be located on a map, identified as a need, and prioritized in your plan. ) o:\board\parkgrnt.doc CONSTITUTIONAL BY-LAWS • OF THE • CONFERENCE CENTER ADVISORY COMMITTEE CITY OF COLLEGE STATION,TEXAS THE CO TEE SHALL BE.GOVERNED BY CITY ORDINANCE NUMBER 2009 These by-laws incorporate specific rules and regulations of.: the ."College Station. Conference Center Advisory Cornrn.ittee", hereinafter referred to as the Committee. These rules and.regulations are .in .addition to the guidelines set forth. by the City: of::College. Station in Ordinance number 2009. Any points not addressed in these by-laws.ate under the guides'of the previously mentioned ordinance. • ARTICLE 1-RULES OF T HIT Co TEE . Section 1.Termination • Any committee member appointed by the Parks and Recreation Advisory Board shall forfeit that... membership if absent for more than three (3) consecutive meetings, in one (I) appointment year, unless • the absenteeism is for.medical reasons. Absenteeism.may also be excused by the Committee or by the Parks and Recreation Board. If a member•goes beyond this.absenteeism limit,the Parks•and Recreation Board shall be advised to declare the position vacant and appoint a new member to fill the vacancy. • - Section 2.Limitations The Committee shall not be authorized•to incur on behalf of the CITY OF COLLEGE STATION any expense incident to the operation of said Conference Center,unless expressly authorized to do so by the CITY COUNCIL. The Committee shall not knowingly conduct business that has been assigned by ordinance to any other governing or advisory body of the CITY OF COLLEGE STATION. 1 V j ARTICLE II-MEETINGS ' 3 Section 1.Regular Meetings The regular meeting shall be held on the 2nd Tuesday of each month at the hour of 5:15 p.m. at the Conference Center. Section 2.Notice of Meetings Notice of all regular meetings shall be delivered to each member of the Committee at least five (5) days prior to each meeting. Notice of all meetings shall be posted at City Hall and delivered to the news media in compliance with all state and local laws. Section 3.Special Meetings Special meetings may be called at any time by the Chairman of the Committee or by three (3). members:of the Committee. The Notice'of Special Meeting shall state:specific items to be discussed.No items other than those designated in the notice may be discussed. Section 4. Place of Meeting The place of the meeting shall be the Conference Center unless otherwise stated in the call. >, Section 5. Quorum ` ,e,) iy-frwF The Committee consist of five (5) members,'therefore, at least three (3) voting members shall constitute a quorum. Section 6.Rules of Order General parliamentary.rules, as given in Robert's" .Rules of Order,.as modified by.,the rules and regulations of the.Committee shall be observedin conducting meetings of the Committee., Section 7.Order of Business . The following shall be the Order of Business of the Committee, but;the rule S of order may be suspended and any matters considered or postponed by action of the Committee. 1. Call to order. 2. Roll call. 3. Consideration of minutes of last regular meeting and of any special meetings held subsequently and their approval or amendment. 4. Petitions or communication from visitors. 5. Reports. . 6. Committee concerns. t ARTICLE 111-OFFICERS AND EX OFFICIO MEMBERS Section 1.Duties of the Committee Chairman The Chairman of the Committee shall preside at the meetings of the COMmittee. Section 2.Duties of the Vice-Chairman The Vice-Chairman of the Committee, in the absence of the Chairman, shall perform all the duties of the Chairman of the Committee. In the absence of both the Chairman and the Vice-Chairman, the Committee shall elect a Chairman pro tempore who shall perform the duties of the Chairman of the Committee. Section 3.Duties of the Conference Center Supervisor The Conference Center Supervisor, or his/her designees, are ex officio member and shall attend all regular meetings and participate in discussions,but shall not be entitled to vote. Section 4.Duties of the Conference Center Liason This individual is a member of the Parks Board who shall attend all regular meetings and participate in discussions,but shall not be entitled to vote. This individual will be appointed by the Parks Board. -L.orck.ctkC, Section 5.ftge:effreio Members These members are approved by the Committee and assigned special duties. They are asked to attend all regular meetings, but shall not be entitled to vote. jf there is no quorum, the ex–offigio-40-0-0A-e5 members will e4t-as=akiarnabzzetnnWi&—e-m€4—iiI.--;–tvc tnietar . •4441m-be authorized to vote on items presented during that meeting; ARTICLE IV-SUB-COMMITTEES 1 Section 1.Appointment of Special Sub-Committees Special sub-committees shall be appointed by the Chairman for consideration and study of any matter not covered by the Committee during regular or special meetings. The Chairman or Vice- Chairman are ex officio members and shall attend sub-committee meetings and participate in discussions. The special sub-committee shall report their findings to the Committee. • „. ......................... ARTICLE v-AMENDMENTS I Section I.Amendments FFE These by-laws may be amended at any regular meeting of the Committee by a majority vote of the members present,provided previous.notice of the nature of any proposed amendment shall have been given at least one (1) regular meeting before the action thereon shall be taken. The by-laws' amendments must be approved by the Parks and Recreation Board. APPROVED: Mollie Cuin,Chair • Date Attest: Kim,Fox,Committee Secretary. Date •Approved by College Station Parks and Recreation Board on the day of 1999. kris.Barzilla Chair Parks and Recreation Board • Date Attest: Kris Startzman,Board Secretary Date