HomeMy WebLinkAbout08/10/1999 - Regular Agenda Packet - Parks Board r3'
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1. Call to Order
2. Hear Visitors
3. Pardon — Consider requests for absences of members from meetings.
4. Oath of Office for returning Parks and Recreation Board members—Chris Barzilla and
George Dresser.
5. Approval of minutes from Regular Meeting of July 13, 1999.
6. Discussion and possible action of joint projects with College Station Independent School
District:
a. Jack and Dorothy Miller Park jogging track
b. Tennis Courts
c. Indoor Recreation Center
d. School/Neighborhood Park
7. Discussion concerning College Station Economic Development funding.
8. Discussion and possible action concerning Veterans Park and Athletic Complex.
9. Consent Items:
— Capital Improvement Report
Discussion of next meeting date and agenda
10. Discussion of future meeting dates and agenda items.
11. Adjourn
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign
interpretive services must be made 48 hours before the meeting. To make arrangements call (409)
764-3517 or(TDD) 1-800-735-2989. Agendas posted on Internet Website legs-
station.tx.us and Cable Access Channel 19.
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)414:00t P. O. Box 9960 • 1101 Texas Avenue College Station, TX 77842
Tel: 409 764 3500
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MEMORANDUM
TO: Parks and Recreation Board
FROM: Kris Startzman, Board Secretary
DATE: August 4, 1999
SUBJECT August Board Meeting
The next Parks and Recreation Board meeting is scheduled for Tuesday, August 10th at
• 7:00p.m. at the Parks and Recreation Department Conference Room. Please see attached
) agenda and Board packet. If you have any additions or changes to the attached agenda,
minutes from the previous meeting, or youwill not be able to attend the upcoming
meeting, please contact me at 764-3414 prior to the meeting. Thank you and hope to see
you there.
Attachments:
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Home of Texas A&M University
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MEMORANDUM
TO: Parks and Recreation Board
FROM: , eve Beachy, Director of Parks and Recreation
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DATE: i August 5, 1999
SUBJECT: ITEMS OF INTEREST
I. Lick Creek Park Trail Grant Request: The Parks and Recreation Department has
received word from Andy Goldbloom with the Texas Parks and Wildlife
Department that the trail grant request for Lick Creek Park is not being
recommended for approval in the 1999 funding cycle. A total of 75 applications
( ) were received from throughout the state. Of these, there are 37 projects
recommended to be funded from the$1 million for non-motorized trails and $1
billion for motorized trails programs. The next trail grant funding cycle will be in
March 2000.
2. The City of College Station hosted the 1.71h Annual Texas Super Guard
Competition on Saturday, July 10th. There were a total of 87 individuals and 37
teams competing. The individual events consisted of First Aid, CPR, a written
test, active victim rescue, spinal victim rescue, and an integrated problem for the
top five finalists.
In addition to a plaque stating their rank, the winners also received individual
prizes. The first place winners (John McGowan from The Woodlands and
Elizabeth Caraway from Bellaire)received wetsuits from Orion. Second place
winners (Sean Pettigrew and Tammi Rogers—both from DS Recreational)
received Speedo duffel bags filled with lifeguard accessories. Third place
winners (Joel Nece and Nicole Glaser—both from the Woodlands) received
Speedo jackets and pants. The Woodlands performed exceptionally well this
year, claiming five of the top ten individual winners in addition to defending their
title as Champions of the Team Competition. DS Recreational won second place
and North Richland Hills received third place in the team competitions.
( )
Home of Texas A&M University
3. The Senior Advisory Committee will meet on Monday, August 30th at 10:00a.m.
at the College Station Library. Royce Hickman from the Chamber of Commerce
will be addressing the issue of businesses being "senior friendly".
In August, seniors will be taking a trip to Brenham to tour the creamery and to
Independence to visit the Rose Emporium.
4. The Parks and Recreation Department, along with the Bluebonnet Street Rod
Club, will co-sponsor the 8th Ever Rod Run on August 2rt& 22nd for Pre '73 cars
and trucks. On Sunday the 22nd, there will be a free concert at Wolf Pen Creek
Amphitheater, featuring "The Derailers", with the opening band of"Full House
Blues". The event is being coordinated with the annual motorcycle rally (Hotter
than Hell Daze) at the Hilton Hotel for marketing exposure.
5. The City of College Station has received an award from the City-County
Marketing Communications Association(3CMA) for Citizen Participation,
population 150,000: we submitted an entry titled "Recruiting Tomorrow's
Leaders Today," highlighting three City youth programs: Teen Advisory Board,
Teen Court and Youth in Government Day.
6. FY2000 Budget: A copy of the FY2000 budget overview, the recommended
approved Service Level Adjustments, and the budget request letter is included in
the Board packets. The Department had to adjust our budget request this year to
meet"target". The"target" is approximately the same amount for FY2000 as it
was for FY1999.
7. Cy Miller Pond Renovation: In cooperation with the Texas Parks& Wildlife
Department and a $10,000 grant from the Sport Fish Restoration Fund, we were
able to renovate Cy Miller Pond in front of the College Station Police
Department. The improvements consisted of two items: The first item was to
repair a leak in the overflow tube, allowing the pond's water level to remain
constant. The second was to continue the existing sidewalk and pier to the
eastside of the pond, allowing full circle access to area anglers of all ages and
abilities. Construction began during the week of June 14th and was completed by
the end of July.
This grant allows communities to improve their urban lakes and provide enhanced
fishing opportunities for citizens. Funds are raised through KID FISH
tournaments held throughout the state, as well as federal excise tax dollars on
fishing tackle and equipment, motorboats, and funds from the small engine fuel
tax. We will apply for a grant to renovate Brothers Pond in the next funding
cycle.
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MEMORANDUM
July 23, 1999
To: Skip Noe,City Manager
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From: L Steve Beachy,Director of Parks&Recreation
Subject: " CSISD JOINT PROJECTS •
Ric Ploeger,Pete Vanecek and I met with Bill Savage from the CSISD this morning to discuss the Willow
Branch tennis courts project. We plan to build two lighted courts at that location for use by the school
district and the public.Also,the district plans to build two unlighted courts between the existing junior high
school and the Southwood Athletic Park baseball fields. It was decided that both projects should be
designed and bid together. CSISD will provide the civil engineering work including the soils testing. We
will provide the electrical engineering work and will coordinate the project. We expect to have the design
complete and bids advertised within the next three months.Funding for the Willow Branch project is from
the Zone 6 Parkland Dedication Fund.Funding for the other courts is from CSISD. We plan to bid lights as
an alternate for the courts at the existing junior high and will install them if funds are available.
We also briefly discussed the potential for a joint project at the new elementary school planned for the
Barron Road campus. He is interested in the idea of a project similar to the Neal Elementary School and
Recreation Center in Bryan. Their preliminary schedule is to open the school in either 2002 or 2003. He
plans to solicit design services this fall and has invited us to participate in the selection process. If we
decide to proceed with this concept, we will submit an application for matching funds with Texas Parks &
Wildlife Department in July, 2000. This would allow time to develop the scope of the project next spring.
The site has a total of 35 acres to work with and will be a good candidate for an outdoor grant also. The
maximum amount available from these grants is$500,000.
To work on a joint project for the new school, we will need to secure a commitment of funding from the
city. This can be accomplished next year, but a certification will be needed as part of the application
process. If we want to request the maximum from TPWD, this would require $250,000 from the city and
$250,000 from the school district for the indoor project and the same amount for an outdoor project.
I recommend that we begin the process to secure the necessary approvals from the City Council and the
School Board to move forward with these projects at the new elementary school.
Copies: Parks&Recreation Board -y
Charles Cryan,Director of Fi cServices
PARD Staff
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Home of Texas A&M University
CITY OF COLLEGE STATION
PARKS AND RECREATION DEPARTMENT
CAPITAL IMPROVENdENTS PROGRAM
PROJECT STATUS REPORT
AUGUST, 1999
1. TEEN CENTER
Project Number: PK9807
Budget: $400,000
Contract Amount: $364,289
Project Manager: Eric Ploeger
Project Design: Patterson Architects
Comments/Status: Qualification statements were opened February 4, 1998. A staff
recommendation was sent to Council, for selection of an architect, on the February 26,
1998, Council meeting. Council accepted the recommendation of Patterson Architects of
Bryan. Preliminary design was discussed at the June Parks & Recreation Board meeting.
The plan was presented to Council on July 9, 1998, and staff was directed to review the
plans with the Teen Advisory Board and report back to Council. The Council approved the
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recommendation of the Teen Advisory Board to add funding to the project during the
August 27, City Council meeting. The project was bid on January 7. Bids were opened
January 22, 1999, and Marek Brothers Construction, Inc., was the low bidder. The slab
dor the building was pored on April 7, 1999. The opening is currently set for September
st.
Task — Project Design: March - November 1998
Advertisement & Award: January 1999
Completion: August 1999
2. WPC LANDSCAPE IMPROVEMENTS
Project Number: PK9505
Budget: $80,000
Contract Amount: N/A
Project Manager: Peter Vanecek
Project Design: In-house (Site); McClure Engineering (Bridge); Swoboda
(Electrical)
CIP Report
o:board/cip/cip.doc
4-Aug-99 Page 1 of 3
Comments/Status: A project to provide a trail, lighting and a bridge between the new
restaurants on Highway 30 (Johnny Carino's and Kona's Steak House) is under design
and is expected to be bid in August 1999. The Forestry Division has completed clearing
the site.
Task — Project Design: July - August, 1999
Advertisement & Award: August— September, 1999
Completion: February 2000
3. VETERANS PARK & ATHLETIC COMPLEX MASTER PLAN
Project Number:
Budget: $
Contract Amount:
Project Manager:
Project Design:
Comments/Status: A meeting with leaders of the soccer community was held in
October. This was to discuss needs and ideas to begin master plan development by the
planning staff. A similar meeting with experienced members of the softball community was
held. Concepts will be developed for public hearings and Parks and Recreation Board
discussions. A tour of the site with staff and Master Plan subcommittee members was
conducted on July 30 1999.
Task — Project Design:
Advertisement &Award:
Completion:
4 . ito .tu S e
Project Number: N/A
Budget: $ 65,000
Design Contract Amount: $51,100
Project Manager: Eric Ploeger
Project Design: Waterscape Consultants
Comments/Status: Waterscape Consultants completed a conditions report on the condition
of Adamson Pool along with recommendations for renovations in May '98. Funds for
renovation design were budgeted in the FY98-99 budget. The design contract was approved
by the City Council on December 10, 1998. The design process began in January, 1999.
Budget numbers have been produced and incorporated into the FY 2000 budget process.
The project is expected to bid August 23, 1999 so that construction can begin as soon as
FY2000 budget funds are available.
Task — Project Design: January - June 1999
Advertisement &Award: August - October 1999
Construction Completion: May 2000
OP Report
o:board/cip/cip.doc
4-Aug-99 Page 2 of 3
Project Number: PK9910
Budget: $ 213,000 Park Land Dedication, and 1998 Bond
Funds
Contract Amount: $209,140
Project Manager: Peter Vanecek
Project Design: In-house
Comments/Status: The site plan was approved bycouncil duringthe February 11, 1999
council meeting. The project bids were be opened on April 23, 1999 and the project was
awarded to Joe Boegner General Contractors of Bryan, Texas.
Task — Project Design: October - March 1999
Advertisement & Award: April 1999
Completion: November 1999
6. WEST DISTRICT MAINTENANCE SHOP
Project Number: PK9927
Budget: $481,000
Design Contract Amount: $30,250
Project Manager: Eric Ploeger
Project Design: Holster and Associates
Comments/Status: Request For Qualifications (RFQs) for an architect were received and a
selection referred to the City Council during the February 11, 1999 council meeting. Holster
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and Associates was selected to complete the design. The project is in the final design phase.
This project will bid in September, 1999.
Task — Project Design: March - July 1999
Advertisement & Award: August, 1999
Completion: March 2000
7. THOMAS,PARK AREA LIGHT RENOVATION
Project Number: P11:9931
Budget: $40,000 1998 Bond
Design Contract Amount: $32,551
Project Manager: Pete Vanecek
fF Project Design: In-house
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Comments/Status:Replacement of fifteen lights and poles. Contract awarded to Excel
Electric. This project has been held up due to slow availability of the light poles.
OP Report
o:boardlciplcip.doc
4-Aug-99 Page 3 of 3
Task - Project Design: January 1999
Advertisement & Award: March 1999
Completion: September 1999
8. EASTGATEIMPROVEMENTS AND LIONS PARK PLAYGROUND REPLACEMENT
Project Number: PK9308
Budget: $29,000 1990 Bond
Contract Amount: $N/A
Project Manager: Pete Vanecek
Project Design: In-house
Comments/Status: Project to include irrigation, sidewalks, landscaping and brick pavers. This
will also include a replacement playground for Lions Park.
Task - Project Design: May 1999
Advertisement & Award: August 1999
Completion: February 2000
9. WILLOWIMANCH TENNIS COURT INSTALLATION
Project Number: N/A
Budget: $120,000- Zone Dedication Funds
Contract Amount: N/A
Project Manager: Pete Vanecek
Project Design: In-house and outside engineers for structure and lighting.
Comments/Status: CSISD will supply the structural design and CSPARD will assemble the site
plans and bid the project.
Task — Project Design: September 1999
Advertisement &Award: October-November 1999
Completion: March 2000
10. • Likdt ‘,. 11 ' 4h. U
Project Number: N/A
Budget: $500,000 — Park
$275,000 '' Cemetery
Contract Amount: N/A
Project Manager: Eric Ploeger
OP Report
o:board/cipkipidoc
4-Aug-99 Page 4 of 3
Comments/Status: Site review staff and Parks and Recreation Board is complete.
by
... Recommendationsg o to City Council on August 12, 1999.
11. BRA OS BEAUTIFUL CRAPE TLE PROJECT
Project Number: N/A
Budget: $282,000
Contract Amount: N/A
Project Manager: Eric Ploeger/Pete Vanecek
Comments/Status: This is a matching fund project awarded to City of College Station, Texas
A&M University, City of Bryan, and Brazos Beautiful to plant 860 crapemyrtles along S.H.
2818 by TX D.O.T. The state will provide the majority of materials, while the other agencies
supply funding for a contractor to plant, care for, and warrant trees for two (2) years. CSPARD
will design and administer the project.
Task —Project Design: September 1999
Advertisement & Award: October--November 1999
Completion: February 2000
-, 12. CENTRAL PARK SOFTBALL FIELD IRRIGATION REPLACEMENT
Project Number: PK9939
Budget: $30,000 — '98 Bond
Contract Amount: N/A
Project Manager: CSPARD Planning
Comments/Status:
Task —Project Design: August-- September 1999
Advertisement & Award: October 1999
Completion: January 2000
CIP Report
o:board/ci plci p.doc
4-Aug-99 Page 5 of 3
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P. 0. Box 9960 . 1101 Texas Avenue 0 College Station, TX 77842
Tel: 409 764 3500
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MEMORANDITIVI
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June 7, 1999
TO: Skip Noe, City Manager
FROM: Steve Beachy, Director of Parks&Recreation •
SUBJECT: FISCAL YEAR 2000 BUDGET REQUEST
Attached is the proposed budget for the Parks & Recreation Department for Fiscal Year
2000. The proposed basic budget of$4,717,117 is over the "target" figure by $11,316.
Detailed information concerning the accounts that are over target is provided in this
narrative. This basic budget request compares with the FY1999 basic budget of
$4,777,299. This FY 2000 basic request includes $4,372,119 from the general fund and
$344,998 from the hotel/motel fund. An additional $1,545,461 is included as service level
adjustments.
One significant change in revenues is the proposal to implement a surcharge on certain
athletic programs. This new fee is proposed to begin the foundation for a replacement
fund for outdoor athletic facilities. The proposed surcharge was approved by the Parks &
Recreation Board at their meeting on May 11, 1999. The fee will be $75 per team for
those activities that register as a team and $5,00 per person for those activities that
register individually. These fees are expected to generate approximately $69,718 per year,
starting in FY2000.
One issue that is a concern of the Parks and Recreation Board is the continued financial
support for the economically disadvantaged youth that participate in the Kids Klub
program. Currently, $24,700 is provided through the Community Development Block
Grant funds. However, it has been expressed by the Community Development office that
i these funds should be considered as"start up" funds and will be decreased or eliminated in
the future. The Kids Klub program is financially sound for FY2000 with the current
number of disadvantaged youth participating. However, that may change in FY2001 and
( ) beyond without a commitment of additional funds. This issue will need to be addressed
prior to submission of the budget next year.
Home of TexaslA&M University
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The followingis a summaryof the proposed budgets for each cost center within the
P P
department:
DIVISION 5380-PARKS ADMINISTRATION: $561,888
641 - Administration ($455,006): $600 has been added for color printer toner
supplies. This is needed for the Autocad printer in Parks Planning that is used to
make maps, charts and other similar items. This printer was added in 1998. Also, a
service level adjustment ($31,706) is included to upgrade the existing part-
time/regular
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1 r Draftspersonposition to a full-time/regular Parks Planner. This
t�rnelregu a p �
is directlyrelated to the increased work requirements resulting from the
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current Capital Improvements Program. A color printer is also requested for the PC
in administration ($299) to aid in the production of reports, pamphlets and other
items.
Another service level adjustment is requested to print an expanded edition of the
annual Parks & Recreation calendar for the new millennium. Funds will be used to
provide approximately 23,000 full color calendars and to mail them to College
Station residents.
642 - Emergency Management ($76,552): A service level adjustment ($51,391)
...................
} has been included for the addition of a full-time/regular Assistant Emergency
Management Coordinator. This position will report to the Coordinator (Director
of Parks & Recreation) and will be housed in close proximity to the Emergency
Operations Center within the Fire Administration Building. This position is needed
increasing
to keep up with the demand for emergency planning and preparation in
the city.
Also, we are anticipating that the $20,000 in the FY 1999 budget to acquire a motor
home for a new command post vehicle will need to be "rolled over" in the FY2000
budget. The acquisition will probably not be complete by October 1st.
DIVISION 5381 -RECREATION: $1,334,004
640 - Hotel/Motel Athletics ($153,525): These are hotel/motel funds that are used
to support tournaments and other athletic events that bring out of town visitors to
the community. A service level adjustment ($60,000) is included for support of the
2000 Games of Texas. This is approximately the same amount used in 1996. The
funds are used for worker shirts, medals, opening ceremonies and other related
items. Another service level adjustment ($2,750) is requested for the purchase of a
FM broadcast unit to provide information regarding special events. The transmitter
is a low wattage unit that operates on common frequencies that are received in most
automobiles. This willp rove to be very useful for events such as Christmas in the
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Park, Kid Fish, tournaments and the Blue Bonnet Street Rod Show to provide up to
date information to park visitors.
641 - Administration ($153,919): One service level adjustment ($8,000) is
included for the up-grade of vehicle 81-07 that has been recommended for
replacement. The current vehicle is a half ton pickup that was used for concessions.
That program was privatized last year, and staff reassigned to Youth Services. This
request is to replace the pickup with a 15 passenger van. This type of vehicle is
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more appropriate for the existing services that the department now provides and
will decrease the need to borrow vans from the Lincoln Center.
643 -Athletics ($335,871): No significant changes from FY1999.
644 - Concessions: ($3,240) $1,400 was added to the phone maintenance
accounts.
645- Instruction: ($237,914) No significant changes from FY1999.
646 -- Programs & Special Events ($83,214): No significant changes from
FY1999.
650 - Rotel/Motel Special Events ($145,365): No significant changes from
FY1999.
655 - Recreation Youth ($217,656): One service level adjustment ($19,053) is
requested to provide additional staff hours for the operation of the new teen center
located in Southwood Athletic Park. This will allow a third staff member to be
present during peak hours when dances and other special activities are held. Also,
$1,125 was transferred from 5382-653 (conference center) for building
maintenance, alarm system and pest control.
DIVISION 5382- SPECIAL FACILITIES: $1,876,327
650 - Hotel/Motel ($59,790): This amount is over target by $3,000 to cover the
city's share for printing of a revised Historic Brazos County brochure. Bryan,
Brazos County, and the Heritage Society will share in the cost of this brochure.
Two service level adjustments have been submitted for consideration. $2,500 is
requested to support the annual Texas Public Pool Council Conference. This
event has been hosted in College Station since 1981 and has grown to
approximately 140 participants. Another request is for $35,000 to conduct an
archeological survey of Dick Creek Park. This historic preservation project will help
in the development of this culturally significant site. The study will be a key
component of our future request for matching funds from the Texas Parks &
Wildlife Department. Upon completion of the sight development, Lick Creek Park
will provide a unique attraction for local residents and visitors to the community.
3
651 -Administration: ($68,804): No significant changes from FY1999.
652 - Aquatics: ($1,271,272): There are several service level requests for this cost
center. The most significant is $701,000 for major renovations at Adamson Lagoon
pool. This amount is based upon recommendations from pool consultants hired in
FY1999 to analyze the facility. Other requests include $3,000 for a replacement
pressure washer, $30,000 to increase lifeguard salaries, $7,750 for lifeguard staff
training supplies and swim suits, and $3,934 for computer hardware and software
upgrades.
653 - Conference Center: ($266,070): This amount is $2,880 over target due to
the copier rental costs. Service level adjustments include $6,000 to study the
condition of the building (moisture under the floor, electric, etc.), $4,000 to install a
fire alarm and strobe lights to meet current codes, $8,000 to refinish wood floors in
rooms 101 and 127, $6,074 for seasonal staff salary increases, and $2,513 for one
additional computer to be used by Frank Haislip.
654 - Lincoln Center: ($210,391): This amount is $250 over target to add carpet
cleaning services. One service level adjustment of$2,329 is included for seasonal
staff salary increases.
DIVISION 5383-PARKS OPERATIONS: $1,721,082
651 -Administration: ($686,283): $2,500 has been moved to aquatics for garbage
services at Adamson Lagoon. Service level adjustments include $50,000 to continue
the replacement fund which was started in FY1999, $24,000 to install lightning
detectors at eight outdoor facilities, $174,062 for the construction of a roller
hockey rink, $49,000 for facility improvements at W.A. Tarrowlwayne Smith Park,
and $127,400 for construction of two lighted tennis courts in the Business Center
adjacent to Pebble Creek Park.
656 - East District: ($326,140): This cost center is over target by $3,586 to cover
projected over time expenses. The estimate is based upon actual expenditures for
the past three years. A service level adjustment of $11,400 is included for the
purchase of one additional zero turning radius mower to increase productivity. The
amount includes maintenance and replacement costs.
657 - South District: ($341,753): One service level adjustment of $11,400 is
included for the purchase of one additional zero turning radius mower to increase
productivity. The amount includes maintenance and replacement costs.
4
658 - West District: ($366,906): One service level adjustment of $11,400 is
included for thepurchase of one additional zero turningradius mower to increase
productivity. The amount includes maintenance and replacement costs.
{
DIVISION 5384 - FORESTRY: $769,277
648 -Wolf Pen Creek($59,268): No significant changes from FY99.
649 - Cemetery: ($159,243): $4,500 was added to the water accounts. One service
level adjustment of $21,500 is included to improve the back entrance to the
cemetery. This was requested by the Cemetery Committee due to the pending
widening project for Texas Avenue. It is expected that funerals will use this
entrance during the construction period. Traffic patterns will change after
construction is complete due to the elimination of north bound left turns into the
front entrance.
659 - Forestry: ($520,766): This amount is over target by $1,000 to establish an
internal service fund for inspection of back flow prevention devices to irrigation
systems. This is now required by law. $52,600 has been transferred from Economic
Development (001-4560) for the current landscape maintenance costs for Northgate
and the Business Center.
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Service level adjustments include $18,000 for landscape maintenance of the
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Business Center Phase II development, $11,000 to upgrade vehicle 84-17,
scheduled for replacement from a single cab to a crew cab, and $19,500 to install
the metal building that was removed from the Marion Pugh train station sight,
adjacent to the Central Park shop. It will be used to store Christmas decorations
which are now being stored in the forestry shop and outdoors.
I want to express my appreciation to Ross Albrecht and Kris Startzman for their work in
coordinating the detailed preparation of the Department's budget request. They have made
a concerted effort to ensure that the information is complete and accurate throughout.
Also, Jeff and his staff have been very helpful during the entire process.
copies: Charles Cryan, Director of Fiscal Services
Jeff Kersten, 0IVIB Manager
Parks &Recreation Department Staff
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FY99 Propose,. Budget
$4,673,351
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Administration Recreation Special Facilities Parks Operations Forestry
5380 5381 5382 5383 . 5384
$477,783 $1,258,795 $1,096,994 $1,211,749 $628,030
Parks Administration Historic Preservation(NM) Administration Wolf Pen Creek
Administration 641 650 651 648
641 $158,007 $19,240 " ' $258,297 $92,449
$420,562
' i
Emergency Management Athletics(Hotel/Motel) Administration East District Cemetery
642 640 651 656 649
$57,221 $99,881 $60,852 $298,408
- $121,683
Athletics Aquatics South District Forestry
643 652 657 659
$331,904 $576,583 $318,159 $413,848
Concessions Conference Center(H/M) West District
644 653 658
$1,840 $236,670 $336,885
Instruction Lincoln Center
645 654
$232,112 $201,909
Special Events Teen Center
646 655
$80,210 $1,740
Special Events(H!M)
650
$144,581
Forestry Administration
' '" 13% 10%
Youth Recreation
f1ft ! 1j
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$2
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260
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+ t ^/ .--,- ^,.��yr;_dz'.d'°'�e«i,ii„,„de.r:=pJv,,,.. :wF',,;[i.,,,,;,+1.!,-4,60,-x.if..c,:'C`,;: us�d >` ' '� :,eF : la %T4 Wy' d,yg � Recreation,;.-:s-y*)M,-ir--, r-P,,;-z-pvTl s x_p . ,4i,3 r ,f �— _ y � 28%
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Parks Operations iffL, ^��.x,:s^s'.w;c�&@•asY Yr�°c•?Yker �iwt.•r s�:r� `�a,'c,'sN_aa�a<nr.C•.�';€�d�n `$A.f'•Medr.F'cR�F �e- ,p1�.'�@ • th 's'x26% }M1o {� �pEgSLe.,,,f,/ctxk.1y,Lr CC�Is,o'tdr' ,--,i"-t9 rcbt&..h ayY°3 gid,Ab iq 9Fe`�gG^J�z�a7"s Lffp.ie,@y, N1. ar 't:.!:,..-3•1X.,',..-.3'
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CITY OF COLLEGE STATION
Parks and Recreation Department
FY00 Proposed Feud et
p �
$4,965,153
Administration Recreation Special Facilities Operations Forestry
5380 5381 5382 5383 5384
$517,704 $1,309,801 $1,132,581 $1,340,141 $654,956
Parks Administration Administration Administration Administration Wolf Pen Creek
641 641 651 651 648
$442,848 $153,079 $68,578 $311,599 $89,268
Emergency Management HIM Athletics HIM Historic Preservation East District Cemetery Care
$74,856 640 650 656 649
$150,790 $21,910 $321,944 $137,330
Athletics Aquatics South District Forestry
643 652 657 659
$338,322 $565,706 $340,756 $428,358
Concessions Conference Center West District
644 653 658
$3,240 $264,795 $365,842
Instruction Lincoln Center
645 654
$237,475 $211,592
Special Events
646
$83,018
Forestry Administration
o
HIM Programs 13 to
650 10%
Recreation
$145,329
0
28 a
•
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Recreation
655
$198,548
98 548
•
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26% Special Facilities
23%
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FY 00 Service Level Adjustments
Parks Recreation
REOC. REVENUE/
l
ND DIV. DESCRIPTION 1-T COSTS COSTS TOTAL GA/SAVINGS NET TOT.
,
.31.
Recommended
Emergency Assistant Emergency Management Coordinator 7,490 41,875 49,365 - 49,365
Aquatics Increase in Lifeguard salaries - 32,701 32,701 - 32,701
P&R Admin Upgrade PT Draftperson to Full Time Parks Planner - 31,042 31,042 (11,522) 19,520
Lincoln Increase Lincoln Center hours - 2,329 2,329 - 2,329
Forestry Upgrade vehicle to include crew cab and hydraulic dump bed 11,000 2,500 13,500 - 13,500
P&R Admin PARD Infrastructure Replacement Fund - 50,000 50,000 - 50,000
Est,Sth,Wst Purchase of 3 out-front mowers 24,000• 10,200 34,200 - 34,200
Park Admin Additional amenities for Wayne Smith Youth Baseball Park 49,000 - 49,000 (49,000) -
Aquatics Swimsuits and training for lifeguard staff - 7,750 7,750 - 7,750-
General Fund Recommended Total $ 91,490 $ 178,397 $ 269,887 $ (60,522) $ 209,365
Gen.
Not Recommended
Rec Youth Increase Temp/Seasonal account for Teen Center - 18,261 18,261 - 18,261
Forestry Installation of an existing metal building 19,500 - " - 19,500 - 19,500
Aquatics Replace pressure washer 3,000 - 3,000 - 3,000
Bdmin Upgrade truck to 15 passenger van(.--
7,500 500 8,O0b - 8,000
R Ad/Aq/CC Various computer equipment and software 4,233 -
500
4,233 - 4,233
Cemetery Landscape improvements to Anderson St.at cemetery ent. 27,00❑ 27,500 - 21,500
SF Admin Purchase of 8 lightning detectors for pools and ballfields 24,000 - 24,000 - 24,000
Rec Admin Production of a city-wide millennium calendar 24,50❑ - 24,500 - 24,500
General Fund Non-Recommended Total $ 103,733 $ 19,261 $ 122,994 $ - $ 122,994
IM
Recommended
Athletics Texas Amateur Athletic Federation 2000 games of Texas 60,000 - 60,000 - 60,000
Athletics FM Public Information Radio 2,750 - 2,750 - 2,750
Aquatics Hosting of the Texas Public Pool Council annual Conf. - 2,500 2,500 - 2,500
Conf Center Audible fire alarm and strobe lights in conference center 4,000 - 4,000 - 4,000
Conf Center Refinishing hardwood floors in conference center 8,000 - 8,000 - 8,000
. Conf Center Increase pt/seasonal salaries to$6 per hour - 6,187 6,187 - 6,187
Conf Center Comprehensive study of conference center infrastructure 6,000 - 6,000 - 6,000
Hotel/Motel Fund Recommended Total'$ 80,750 $ 8,687 $ 89,437 $ - $ 89,437
Not Recommended .
Spec Events Cultural resources plan for Lick Creek City Park 35,000 -, 35,000 - 35,000
Hotel/Motel Fund Non-Recommended Total $ 35,000 $ - $ 35,000 $ - $ 35,000
Steve Beachy Re: Bike Loop Status Page 1
CootES To ip
From: Ric Ploeger
To: McCully, Brett
Date: Mon, Jul 19, 1999 9:48AM
Subject: Re: Bike Loop Status
Thanks , This will help.
>>> Brett McCully 07/19 8:39 AM >>>
Ric,
Per your voice mail, here is the bike loop status and my best guess at the current schedule.
Phase 1, which is entirely on-street bike lanes, is still in review by TXDOT's design group in Austin. It has
been there several months now, but no commitment from them on when we may see it.
Phase 2,which includes the off-street paths in Central Park, Lemontree Park, and half of the path in Bee
Creek Park, is still in design by Klotz. I do not expect review documents from them for another month, and
then that package also needs to go to Austin for review. My best guess is that Phase 1 will be constructed
this fall and Phase 2 will be constructed next spring or summer.
Phase 3,which will be the other half of the bike loop in Bee Creek Park(from the volleyball court to Texas
Avenu)will be constructed during or after the channel improvements in that area. These improvements
are curretnly help up in a wetlands review process, so my guess is that phase 3 won't be built until fall
2000 or spring/summer 2001.
Please let me know if you need any additional info.
Brett McCully, P.E.
Assistant City Engineer
CC: Beachy, Steve, Vanecek, Pete
' ,•
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• •
COLLEGE,:.STATION
„ -
MEMORANDUM
TO: Honorable.Mayor and City Council
FROM: George K.No; City Manager
DATE: July 8, 1999
SUBJECT: Follow-Up to Ms. Kim Ehrenberg's comments during the Hear Visitors
Section of the June 24, 1999 City Council Meeting
During the Hear Visitors Section of the June 24, 1999 City Council Meeting, Ms. Kim
Ehrenberg of 1610 Lemon Tree came forward to express concerns about the mosquito
problem in Lemon Tree park and neighborhood.
Public Works has mowed some of the brush in the immediate area around the water
puddles. Mosquito larva dunks have been placed in these puddles and also in larger
puddles in drainage ways located within close proximity of the problem site. As this area
tends to dry out,the low areas will'be filled with dirt. At this time, due to anticipated
complaints, the City is not going to do any heavy clearing of the site.
The City has also issued a press release on mosquito relief tips. The press release was
issued on June 29, and is attached to this memo for your review.
If you have any further questions or concerns,please feel free to call me.
cc: Steve Beachy, Director of Parks and Recreation
P.O. Box 9960 1101 Texas Avenue College Station,TX 77842 Tel:409 764-3510
nn. ••• ••,.• • , ^.^ n, • , .
Edward Broussard- oiquito.doc PaderiMI
Kelley Chapman, 764-3768
Public Relations&Marketing Manager
June 29, 1999 For Immediate Release
City of College Station Provides Mosquito Relief Tips
It is time once again for everyone to get involved in mosquito abatement. Starting in 1996,the City
altered the approach to mosquito abatement by addressing two areas: 1)Abatement of mosquito
species capable of vectoring or transmitting diseases; and 2)Public Education.
The City of College Station is working with Texas A&M University and the Texas Department of
Health to monitor mosquito populations for the presence of disease viruses. If these viruses are
detected, abatement measures with larvicides will be initiated in the breeding and development areas
of the potential disease-carrying species on public lands. In addition,the City will coordinate public
education efforts on mosquitoes and steps that citizens can take to live with the problem.
When temperatures remain above 70 degrees, mosquito development increases in pools of standing
water. Mosquito species are very particular in their breeding sites. Reduction, elimination, or
treatment of these various sites are the most cost-effective means of abatement and produce the best
results. College Station has populations of various mosquito species. While the majority of these
species are a nuisance to our comfort, the Culex species pose the leading health risk, as it is the
major vector of encephalitis in our area.Nutrient rich, stagnate pools of water are the preferred
breeding site for the Culex species. The timing of treatment for these areas will be determined
through the above monitoring process. In addition, continuing drainageway improvements by the
City will provide reduced breeding areas.
Nuisance mosquito species include the following.
® Floodwater species: a problem seven to ten days after a rain. Higher water flow and water
collection in normally dry areas stimulate their development. Due to a short lifespan, adult
mosquitoes are generally only a nuisance for 7-14 days. Local floodwater species come from the
Navasota and Brazos River bottoms as well as drainageways in the area and can cover 20 miles
or more in search of a food source.
a Woodland and artificial container breeders are very specific in their chosen sites for
development. Cavities in trees receiving enough rainfall or water from another source, such as
sprinklers,produce excellent breeding sites. Adults of the woodland species emerge and become
a nuisance in a similar time frame to floodwater species. Artificial container breeders prefer
items such as jars, cans, bottles,tires, and any other item that can hold sufficient water long
enough for breeding(i.e., longer than three days). These species are also predominately only a
nuisance and short lived. The adults tend to remain very close to their breeding sites.
Consequently, good control is achieved by removing these containers.
- -— — F56-—
e 2
As in any populated area, the cooperation of residents is essential as they have the ability to control
the conditions on the largest amount of area within the community. Citizen education and
involvement are the key to a community-wide abatement effort.
# #
Guidelines For Abatement 0 Star nate Water Breedin Mosi uitoes
1. Do not encourage the congregation of birds on your property since they are the source of
encephalitis viruses.The adult Culex species of mosquito, generally responsible for transmitting St.
Louis encephalitis, normally feed on birds, and only occasionally on humans. The disease is
transmitted to humans when humans, infected birds and the disease carrying mosquitoes are in close
proximity.
2. Try to eliminate all low areas that allow water to collect and stagnate. If total elimination is not
possible,then these areas should be treated with available over-the-counter larvicides. When used
properly,the products will halt mosquito development before adults can emerge. The most
convenient products are "dunks" or"toss-its"which are available at local retail stores. Both products
contain an environmentally friendly, naturally occurring, and non-polluting chemical,which
prevents larval growth. The introduction and maintenance of fish and minnow populations into
ponds that have no established fish populations is also encouraged for mosquito abatement.
3. Alter the amount of irrigation water applied so that no runoff is produced. This not only saves you
money, but a major breeding site is eliminated as runoff water does not collect and stagnate in a
drainage way.
4. Do not allow water to stand in potted plant saucers,pet bowls, wading pools, or any other water
holding container for more than three days. Artificial container breeders prefer these and any other
item that can hold sufficient water long enough for breeding
5. Tightly cover or treat rain-barrels.
In addition to the above ste es residents should be ire•ared to live with the nuisance mos.uitoes b :
1. Expect population growth of floodwater species seven to ten days after rains. Try to schedule
outdoor activities away from early morning and late evening, as these are the major feeding times of
mosquitoes.
2. Do not use "bug zappers" as mosquitoes use light to navigate. Once a food source is detected near
a light,the light is then ignored and mosquitoes concentrate on the food source.
3. Remove all trash,jars, cans, bottles, tires and all other items that can collect water and provide a
breeding site. Keeping grass and weeds mowed will also reduce breeding sites as water collecting in
depressions will be exposed and dry quicker.
Lincoln Recreation Center
Advisory Board Monthly Meeting
Agenda
Monday, July 12, 1999
Time: 6:00-7:00 p.m.
Lincoln Recreation Center
Call to Order—Roll Call
Approval of Minutes from June 14, 1999 Board Meeting
Petitions or Communications from Visitors or Board Members
ci Comments from Board members regarding Juneteenth Program
o Composition of Memorandum to Parks Board re: space
IV. Summary of Center Activities Jackson
u Update on Phone System
o Status of Proposed Teen Academy
o Update on summer activities
V. Treasury Report—Williams
VI. Other Business/Board Concerns
o Suggestion of Monthly Report from Jackson to Board on Center Activities
o Status of Proposed Retreat for the Center—Steen
o Comments regarding the Lincoln Former Student Activities (July 2-4, 1999)--Steen
o Change of August Meeting Date from August 2, 1999—
o Miscellaneous
Next Lincoln Center Regular Advisory Meeting date TBA.
• , . . , • . , ,„.,, , . -•, ;.:.,
Lincoln Recreation Center Advisory Board Meeting
Minutes
Monday, June 14, 1999
Time: 6:00 p.m.
Lincoln Recreation Center
Board Members Present: Linda Preston-Shepard, Carolyn Williams, Cathy Watson, Barbara
Clemmons, Faye Daily,Joe Dan Franklin,A.C. Clark, Ill
and alternate Board Member, Merilyn Rucker
Board Members Absent: None
Staff Present: Lance Jackson
LFS Representative: James Steen
Visitors Present: None
I. Call to Order and Roll Call
ci Meeting was called to order by Vice-President Joe Dan Franklin
O All Board Members were present; Preston-Shepard and Clark, arrived late.
Approval of May 3,1999 Minutes
O May 3, 1999 Minutes were approved.
Petitions or Communications from Visitors
O Jackson presented and Williams read Thank-you note and shared pictures from parents of the
7 attendees of the Hobbs, New Mexico Basketball tournament.
O Steen Commended the Center for the positive events that took place during the past month,
and the participation rate for attendance at Vacation Bible School received positive comments
as well.
O Jackson commented on the success of the Concerned Black Mens Banquet that was held at
the LRC on May 22, 1999.
IV. Treasury Report
O Williams updated the Board with current balance information, and status of the checking
account.
1
2
o Jackson informed the Board of purchases (account/deposits and withdrawals). Jackson told
the Board he would provide account description for each line item at the July meeting.
V. Other Business/Board Concerns:
o Update on Lincoln Center Phone System-It was determined, in order to ensure that incoming
calls would be received,Jackson would have another phone line installed at the Center.
o Update on the Purchase of African Software-the African Software has been purchased.
o Update on Juneteenth Activities-The Juneteenth Program is being finalized.
o Lincoln Recreation Summer Activities-Jackson informed the Board that the summer activities
are up and running and also told members of some of the upcoming summer activities. The
average number of lunch attendees is 140.Jackson informed the Board of the requirements for
attending the LRC Summer program. Jackson stressed that it was not a necessity for a child to
have a membership to eat lunch at the Center.
o Jackson informed the Board members of upcoming plans to start an Academy (for teens to
give teens tools for school, etc.)
o Steen informed the Board of the need to have a Retreat to address the problems of troubled
youth. There are some current needs of children that need to be addressed, and this retreat
would help pinpoint the areas of need and offer ways to address the needs.
o Jackson informed the Board that he would relay to Chris Startzman, (Administrative Assistant,
Parks Board) of the need for Parking Space at the Lincoln Recreation Center.
Motion Made by Preston-Shepard and seconded by Daily, Meeting adjourned 7:00 p.m.
Announcements:
o Steen informed the Board of the Upcoming Lincoln Former Student Reunion to be held at the Lincoln
Recreation Center July 2-4, 1999 with a variety of festivities offered on each day. It is not necessary to
be a former student of the Lincoln Center to participate. The cost is $30.00 and includes a free picnic
on Saturday.
Next Advisory Board Meeting Monday,July 12,1999 at 6:00 p.m. Lincoln Recreation Center
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July 15, 1999
To Whom It May Concern:
On behalf of Bishop Melvin C. Williams, the Youth Advisory Board, and the Youth
of the -Endtime Evangelistic Pentecostal Church, we would like to take this
opportunity to thank you for your support and diligence in making our 1999 Youth
for Jesus Rally and Carnival a great success.
The Endtime Evangelistic Pentecostal Church has been a "Positive Influence" in
the Bryan-College Station Communities for the past tvventy-one years, and we
are committed to making the difference in the lives of young people and their
families throughout our communities.
Your prayers, support, and generous contributions to the Youth Rally and
Carnival allowed us to make a profound statement to the youth of these
communities. The youth received encouragement and motivation to pursue their
dreams and live life to it's fullest potential.
Again, thank you for your commitment to our communities.
Sincerely,
C
6
Bishoi Melvin C. Willi-.4.7wrr:
Pastor
52
-nice Burke,
Event Coordinator
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In Recognition for Your
PARTICIPATIONASRallySPONSOR
andcarnivar,
During our 1999 "Youth orJesus,,,ese,01-tm
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On this 10th day ofy19Awarded the
Endtime Evangelistic Pentecostaljtli " 99-ChAurwcarh, BTexas
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July 1251999
Lincoln Rec -
1999 Summer Program
We began our summer activities With'a membership erirolh ent of less than 270 members. Atresent the Lincoln unit of the B
P
razor
Boys and Girl Club has increased by an additional 130 participants.Most notably, I have seen a sudden rise in teensa members• At
our peak time which is 11:00 am. to 2:30 p.m.,the center will have 150 plus club members on board. A free lunch is offered
and snacks machines are available.By the end of the day of operations, 250 customers are served.Roughly 50°%%of the children who
attend the club on a daily basis live within walking distance of the center. They are asked the leave the center at 4:30p.m for home
inpreparation for closingthe club.The • children wait for their •_.transpprt�ttxon in � � s�superv�,sron. .
,: th
e�
_.�and
Our staffing total for the
summer program
is as follows:
.. .. 1. ._..-...! .. .. .
•
Center':5 r
r.....r....a s. d........ r Y. ..
. .. ..:.. . ...:. .....
center ...
Building Attu •
Program Direct .
r of Club activities
...... i..— a ... . .. .... ... r
Instntctar.
/t<
Teen o 2 ._
�Fran
............
DTPA sununer students: 10 . ... _.- W .
Summer Reading Tutors-TAMU(7)
Recreation Assistant-Daytime(4)
venva ,
g
1.
)
PRIG 1 •
)
• A - _
ttendan
t
-
At any given time, there might be as many as;6-S persons ether volunteering or complet ng class observations and community
service hours.
r •.
offe awn
t�es�to. members: �a a=a - --�ria en.• ,
nog. .:. ,... nom: .. o�=�e:tlie�Bost su�.tab�e o�tion
ch
�" g PPS t ass aP1�-��t �f • ea
• � 1nen1
an aetivi jon,
anh � .
our bass• Swimm�n
x
....�' ,., � La oon�s offe
esda
�' g:a `Tu and It3'and
t• n g ��older nn
�bYage.�-�.�
i'
n
F�eld::tr�, ., .� .>
s e been ned:until Jul .= '
..:�Y. -:Wo:did not an�.c� �n
verve
e m
.. rise
�" the.Houston
pate- o e ��,p
inc naent
r
weather on the Y.oth+er to
. ettn
.bull board nears th
entTd11
Y
w
N
w ,' . -�3�u will .��ate�i
-
m h
uc as. le-lo-
is mfor�m. n.Cluba ,
ed_ activ�t� h
es c rages
443
Co u er lab is dal ::The
opened y--., grand;; of the�al�'Put� a was
ks W
. donated.a��ede�t,.to
enxsh
1
1
..boo
ks.�b thel
o�1=�
Half:Pn -B
ce oo Store..l�o
�. re�ca �uter
. ., .RAS
.ul:.
essential focus in the lab.It will r a t
be installed at the end of July.Training for staff will.be'prov ded by CSISD.'Spa al to the Cs
Morning Lions Club for the donation to the project and Texas Utilities.
Coach Nelda � _..- �:-
Gilbert;conducted:the�Second Annual Litttle-Panther'Basketball
.,� yan�t
p, June 7 9, .1��99: The Cn_ �acatinn
Bible School was a success for the second year in a row.:Dr Jim Scales spoke at the end ofprogram that occurred June 7- 11, 1999.
The Lincoln Drill team participated in the weekend Junetecnth Celebrations, g at the
annual raz ey
o• ra a in: ryan,;Texas. rviso aro m ittee Seven gals
rater� upe r sewed.on�P de� from me,Lu�aoln.T.�ru.t club were
u
selected:to participate in a=Regional Little=Dribblers Basketball Tournament in New Mexico on June 4.
For:friqty activities, planned.`F�rst trip of the month was the to.the Mate Capitol:in Austin
prev.ou•sly-scheduled if eld tops a.re berng
.....:...... .�....:.;... ar ... .: ... .:.';
n
o• Juty::::1%,:: Other activies;-invv v y camping, overnight cam in fishi bike safe
.•football,: inter _.�
}: an bike'n es, vo e c,�ruc
ger damp, -club.:fun;mine water fun,and the arts.
a..
Summer collaborations are Project Unity, Brazos Food Bank, Twin City Mission, Girl Scouts, Bryan ISD Lunch Program,
gram,
Monograms and,,More,Children:Evangelism Fellowship,CSISD CSPD,and manymore.
f
Summer program ends officially August 6, 1999. We are planning a great week of fun for our members before school:starts:..
August 12, 1999. The Center closes its Boys and Girl Club operations August 9 - 13 and August 17 and 18, 1999.During this
time,staff will complete an inventory,equipment repairs,programStaff Develo ment.
planning,,and � .4;,
'r -
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la
JUNE �•PROG ��E'■ o�•sw..}n ....iT.Tf.-0 4,: j!• 11,1 Y .fr.r,f•. -..' ,Y ......r:['•: . r c'.i.t:f _ :1::: I, ...��.:.r .•s
r •_' writ-;.,'A
' 7•: • ! i .L.,',14;;;;
..1 ”Fr•. r�i .:... ,7 y.:=�''ii;s_y ,
-�•:.: y'':r ..r:: rp ":tai.'• rt. .i y• -1 +^!�:'?y:.--4....-r.3:yi,.;•.,
Overall', thisr• L x.i'..}n`i a.�`1,..A..� t.r3:�; ,.� ,t,r.1: : .e.:.- •rrt .,,,, -- ,,-,-3,w,,,,,,,.,_, •
rail,I.felt ear's ry was a program.�?ur :�� ,.�,.,.�� "��.:`:_�1..�"-: .
goodP speake Bastrop.Court Judge' Mc ,: „.
■ ■ pgrain guest r, � u� a Ronnie d=had�a :,•• . . •
y messageand integrated elements of the theme , Ref ection s on gener atxons Oast and Leade�p.:30"d V sio:`'•a r��� '-
■ w w g ,. .,,� n�f ����_
the� .Judge McDonald and his wife T didyeoman's du in the ro -: 1a, •-• ,�,�•__,:::•' -r,
rey, �' •p na��tron.tff'our,J �•Program.'; '•,-� ` r,�-�ti�::;�:�..�.�.Y Y •
� ...,,.=,..,-..,:,..,,,...: ' • f'T:^.V fir.rl'�•..
dates for u tervte rs by the local media*and �. .1'
traveled to B-CSschedule • .,;�• :;-t,,,I:;.t.• .•
in iJV�:h�s busy to assist. �!��r�w:"'�s ra•�'''`.3:'°tir'• �;�1
F�:i�..�Yx�ryiF7...Y..,a-�Li,. 12.
..1�?.�{��:•i',r �- '+^`J..y t•J•..r!. •i,. I..,.*��+�1:`t ri ti,.'. r IL
, N .. 11��'�.!7. I.1•M'-Y jy w ii•'.�;J�,��Sl:Xi. ��Mt,fi E��f.•.+l•T. y”
Promotion andMarketing ofhis event-were caovered in o �'1 : , :�:': '..
t -�_��•�::
.the Eagle who'd nat d the advert - .., T Ba taho .. Y f .
A1�C,J.
s,1" ,��. •Z:.:.;..,5•- ��� ...!t�"x•,°rL.-ri:•:r
Scott n
o r
I�omeFmntl�
��, imp(11114 Shv'w; :B' Tnf ,=
.
ews, Hung razos Talley TAW 11 A
�� erxuer, :�� . •a�ud����vJ11���1����1 � w �
250r w"";;7:: 'Y..,., �'i::.r�.Nf.;rid:::L�� yl.s'r'+Tt'y y��'
manyas invitations were m ii tors filen .u:• .•.,y. 'a ,„•'
Cations aril l ....l.,. :'' z:'+:'.;s':-r,, ��::•� -'
ed to collaboraa1
churches.Views after the ;wer�eve x .
documented inis i .Y.i ...y,•x!M r',•.,_:;.,L,--,;?.,,, ,-,,.�+':ri;: i....
the local news coverage. �Y;:t�- r �:�:��`•y a' k•1!M'�i1.:�,d�f"-r l'.C:�. �p��•Mw`�{rx'V'i-�...r./�:
..;;K`"7..•, je
..• ..� '':!.'.r•L.-,:li�:'.7:•ti ,.'irr`.:�:_a.Ry�;:,."i';;.•!.;�.i
w�aJ 7 Fi ,':.. ]•V r8X•r....* i`-X i.ik' t'. ,1
- .l „1.�-}.a:..Li.`I�..„„,"."J, .tea�(µ.��.l.:Y+rl.?i��r•3 y_-f'A:+::ti. ..
Usually planningfor Juneteenthhappens within a three to six month period. Most '• •�....s o. : :>::u
o h essen�xals aY�out :: .,,.•aridi[�a
vr .
ty aeuvtty are'already in place such as available stagequipment, and set ',r•; •. 0 M:,
commune � � .
- up All�otlzr'= •�-���. •:. -:=•:..-•x.a�I
w ��" .-. aro.•apPmP
through the Lincoln operating budget. I elected to go a different path in so far enteil]...is:n.+: '''''V'iitather.than.recruit a
crit
local,band,I wanted to incorporate this program aspect into the Juneteer.th Celebration.Later that .... . ''' • ..
. ,an adutt-:cce was="
offered from 10:00.p.m.through 2:00 a.m.to supplement our festivity.
Delegation of speci.fic tasks was minimal on my part. I tend to take for granted that long termemployees need little ile or no
direction. All staff had specific job functions and were discussed two days subsequent in a.staff meeting.There were maiy small
details that can be handl �� w ■ ~ •�� .�•■�.�w' a ri
ed other' rsonne n mim i- ;..:,, „,-.,71,1� ,,,,,2.-1,,,,,-;"•,,--,,,,-',:, : .a�"n.
may} f,/ LL ravld� I::corp care-th : t. F ,.✓•• ...T'�. j["`�� • eiii.x� �{•/�•��''y� ���. Y. rw«i`Y� •y.Y•,'trf=;f .' �aa r� .1 r�P'#"-;
�..; ? "P:.•^"a• _,prow. •,4J+ r •s„ .i•r',f. Y':{'.'..:r s- ,..y x.
x.•-r •►: moi, 'i•rt•.�i i• ter iti FY:j:`i •C�p:,• . -a,:'-.��� ::.-. - '� , i".:.•. •• "t .�.it.:
..-..�.s.:l{ :.r•rte •7 rsi. •: r +r s.'►"^.., •+ 'r �� .s i,. r..,. «.. '•▪,"-.�i:.y, .. .• ~',•
..i.•31. ,
Time management was crucial and the program started some 25-30 minutes Late. Initially, I
expressed that each.P% : .,
*V.be at;center�at5.:30..: .n ; �ireuso o ;/moi , � � �M. � �.s-. ;i f V rKa••� .�, .�•r � � ,f..>!' Yd'..-�' 'S:3 ..�... .r. i�'F+i;a'"••.!. ;+:.••4�r:+e•.t.:.�..•:..... �- - '. .::`�Vfi.M7r.�
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:, mercy;� _ ..desire are-to:fulfill, t �
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aI event...'�e rot h nr� . • - -
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one month before ..A
}rwith`all k, res .nsihrttes deleg ated�:.T- . _ ;.
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to meet staff at least a week`before`'for setup and utility questions.Program participants will be handled b s o ��i.�N]y�. rsonri�el
and minterviews '� .w_ � � e �...r-
yself. No will be ted prior.to Juneteenth:.Celebratio >" ■ f"'a } :-.:,.
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n� .:y
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-� r� �!-,,�: Pmsues��`wrLl., tib ;1 �'�r
weeks„in.advance.-Set and sound check will:be completed leted�b�r,I,.oo- - - '•.r
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will '�''��" '�•� �
co eted one� •k - .. , . .
{ z,: .y ,:-�:.� ,.. .day :-tnvitat�ans and other nlerha•'conoe�s�:
. p 'Wee sa V�natu�ar/I f:r� ��j J-' r ''''''‘i
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P .J M"ram re 7 e it will limo f t ,L ee stages r, t, ��rx,. :i't:.^. rs.1�',:.....i:i:tea:::ir�.j'.
■ r a.,,:_'}• Yc. _..,.• , • wan =to,,iriake t su4 V';'' rL7
stn for ■ ■' ■ , 14 �- ,.
participants Y o program and that I recogni. e the appropriate and special guest and contributors. Length of event will be�.
considered as well..
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rrted by Iuitce n
i
CONFERENCE CENTER ADVISORY COMMITTEE
Regular Meeting
Tuesday, July 6, 1999, 12:00 p.m.
College Station Conference Center
MINUTES
MEMBERS PRESENT
Mollie Guin(Chair), Fran Lamb&Eileen Sather
MEMBERS ABSENT
Jennifer Pratt
Jennifer Honeycutt
Ed Holdredge
STAFF PRESENT
Grace Calbert, Supervisor
} Kim Fox, Secretary/Scheduler
HEAR VISITORS
CALL TO ORDER
Mollie Guin called the meeting to order at 12:35 p.m.
APPROVAL OF ME MINUTES
Mollie requested the minutes of June 1, 1999 be reviewed. The minutes were reviewed. There
was no discussion. Eileen Sather moved to accept the minutes as presented. Fran Lamb
seconded the motion. All in,favor and motion passed.
OLD BUSINESS
Church Use Policy—Grace mentioned that we have a church meeting here at the College Station
Conference Center for more than two (2)years. After research, Kim found the minutes when the
church use policy was established (minutes form September 1989). This was set up to keep
groups from setting up house and thereby being able to have the room open to other users. Grace
stated we needed to reinforce this guideline and put it into the policies and regulations. Grace
presented this to the Committee for approval. Fran mentioned writing a letter to inform the
current groups of the policy. Grace mentioned giving them through June 2000, with the
opportunity to appeal to the Committee at that time. Mollie motions to send information letter
and get response from the groups. Fran seconded by amending the motion to include a copy of
the letter to be sent to David Gerling and the Committee. All in favor, motion passed.
NEW BUSINESS
Memory Lanes-Oral Histories (Home Interviews)—Grace reported that the author has picked
up four(4) of the lanes. The City's new Volunteer Coordinator, Mike Mullins, has found two
individuals to do home interviews for previous Memory Lanes. Mollie and Fran mentioned that
they would also be interested in assisting with home interviews. Grace will find individuals that
need to be interviewed and get back with them.
Along those lines, Fran mentioned the volunteers we have that direct visitors might appreciate
some type of recognition. She suggested giving them a name tag, badge or vest for identification.
Grace will check with Mike to see if something like that might be available.
REVENUE REPORT
June 1999, revenue was $11,472.31 versus the $10,791.67 from June 1998. This leaves
approximately $12,000.00 more to surpass the 1998-1999 revenues with a quarter of the year
remaining.
ADJOURN
Mollie Guin moved that the meeting be adjourned. Eileen Sather seconded the motion. Meeting
was adjourned at 1:00 p.m. The next meeting will be held at the College Station Conference
Center on Tuesday, August 10, 1999, at 12:00 p.m. (Lunch will be served).
Kimberly Fox, Secretary
From: Steve Beachy
To: Superintendent Group
Date: 3/24/99 2:41 PM
Subject: Open Meetings Act- Legal Compliance
Please ensure that the following procedures are implemented for all appointed advisory groups:
"other. Do not use business or board concerns"or similarwordingagenda.
in the
2. Do not discuss any items that are not specifically listed on the official agenda. The agenda
items need to be written in enough detail that a reasonable person can tell what will be
discussed at the meeting.
3. Do not conduct any meetings where a quorum is not present.
4. Ensure that all agendas are posted through the city secretary's office at least 72 hours in
advance.
Violation of the open meeting act may be classified as a Class B misdemeanor.
If you have any questions about these or other related issues, please contact the legal department or the
city secretary's office for clarification.
Thanks!
CC: Connie Hooks, Emily Baker, Gracie Calbert, Harvey Cargill, Kris Startzman, Pam
Einkauf
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