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HomeMy WebLinkAbout11/10/2009 - Regular Minutes - Cemetery Advisory Committee COLLEGE STATION CEMETERY ADVISORY COMMITTEE REGULAR MEETING MINUTES Tuesday, November 10, 2009, 10:00AM The Green Room at Wolf Pen Creek 1015 Colgate ~ College Station, TX 77840 ______________________________________________________________________________ MEMBERS PRESENT : Sarah Adams, Chair; Weldon Kruger, Randy Matson, Sara Mirza, James Batenhorst, Virginia Reese STAFF PRESENT: Ross Albrecht, Forestry/Urban Landscape Manager; Robert Hole, Cemetery Sexton; Helen Banks, Secretary MEMBERS ABSENT: Kathleen Ireland, Roger Reese, Bahman Yazdani VISITORS PRESENT: David Morrison, Manager of Facility Information at TAMU Mary Ann Powell, First Assistant City Attorney Call to order 1. : Sarah Adams, Chair, called the meeting to order with a quorum present at 10:00 a.m. Requests for absences of members 2. : Kathleen Ireland and Roger Reese sent in requests for absence. Weldon Kruger made a motion to approve absent requests submitted and Virginia Reese seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. Presentation, possible action, and discussion on the approval of Cemetery Advisory 3. Committee minutes : Randy Matson made a motion to approve the October 12, 2009 minutes submitted and James Batenhorst seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. Presentation, possible action, and discussion regarding a variance request for the 4. placement of a memorial bench at the College Station Cemetery. (Reynolds, Family #2547 – Section N, Lot 5, Spaces 7, 8, & 9) : Ross Albrecht, Forestry/Urban Landscape Manager, presented this item to the Committee. Discussion followed. Weldon Kruger made a motion to approve the variance request submitted, and Sara Mirza seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. Presentation, possible action, and discussion regarding a variance request for 5. monument dimension regulations at the College Station Cemetery. (Reynolds, Family #2547 – Section N, Lot 5, Spaces 7, 8, & 9) : Ross Albrecht presented this item to the Committee. Discussion followed. Sarah Adams made a motion to approve the variance request submitted and James Batenhorst seconded the motion. The vote was called. The vote was 3-3; 3 for (Sarah Adams, Virginia Reese, and James Batenhorst), and 3 against (Weldon Kruger, Randy Matson and Sara Mirza). Kathleen Ireland, Roger Reese and Bahman Yazdani were absent. The vote was tied, and the motion failed to pass. Presentation, possible action, and discussion on the relocation of existing graves 6. located on TAMU property to the Memorial Cemetery of College Station : David Morrison, Manager of Facility Information at TAMU, presented this item to the Committee. Discussion followed. This was an informational item only, and no action was required. Presentation, possible action, and discussion on potential monument restriction 7. wording change, and potentially omitting variance requests in the College Station Code of Ordinances, Chapter 1, Section 29 : Mary Ann Powell, First Assistant City Attorney, presented the item of potentially omitting variance requests in the College Station Code of Ordinances, Chapter 1, Section 29. Mary Ann Powell informed the Committee that variance requests could be omitted from the Ordinance. Discussion followed. This was an informational item only, and no action was required. The subcommittee presented the wording changes on potential monument restriction in the College Station Code of Ordinances, Chapter 1, Section 29, to the Committee. Discussion followed. This was an informational item only, and no action was required. Presentation, possible action, and discussion on the Cemetery Operations Policy on 8. the purchase of unwanted spaces by the city : Ross Albrecht presented this item to the Committee. Discussion followed. This was an informational item only, and no action was required. Presentation, possible action, and discussion regarding gift giving opportunities to the 9. College Station municipal cemetery system : Hearing none, this item was closed. Presentation, possible action, and discussion on future agenda items: A Committee 10. Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting . ? Relocation of existing graves located on TAMU property to the Memorial Cemetery of College Station ? Potential monument restriction wording change, & potentially omitting variance requests in the College Station Code of Ordinances, Chapter 1, Section 29 ? Cemetery Operations Policy on the purchase of unwanted spaces by the city ? Gift giving opportunities to the College Station municipal cemetery system Hear visitors 11. : Hearing none, this item was closed Adjourn 12. : Sara Mirza made a motion to adjourn the meeting, and Randy Matson seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 11:47 a.m.