HomeMy WebLinkAbout05/05/2009 - Regular Minutes - Cemetery Advisory Committee
COLLEGE STATION CEMETERY ADVISORY COMMITTEE
REGULAR MEETING MINUTES
Tuesday, May 5, 2009, 10:00AM
College Station Conference Center, Room 102
1300 George Bush Drive ~ College Station, TX 77840
______________________________________________________________________________
MEMBERS PRESENT
: Sarah Adams, Chair; Randy Matson, Roger Reese, Bahman
Yazdani, Virginia Reese, James Batenhorst, Sara Mirza
STAFF PRESENT:
Marco A. Cisneros, Director; Ross Albrecht, Forestry/Urban
Landscape Manager; Robert Hole, Cemetery Sexton; Helen Banks,
Secretary
MEMBERS ABSENT:
Joe Wallace, Kevin Myers, Weldon Kruger
VISITORS PRESENT:
Wayne Larson, Communications Director
Call to order
1. : Sarah Adams, Chair, called the meeting to order with a quorum present at
10:12 a.m.
Requests for absences of members
2. : Weldon Kruger, sent in a request for absence. Roger
Reese made a motion to approve the absence request submitted, and Randy Matson
seconded the motion. The vote was called. All were in favor, and the motion passed
unanimously.
Presentation, possible action, and discussion on the approval of Cemetery Advisory
3.
Committee minutes
: James Batenhorst made a motion to approve the April 1, 2009
minutes, and Sarah Mirza seconded the motion. The vote was called. All were in favor
and the motion passed unanimously.
Administering the Oath of Office and Swearing in of new and reappointed committee
4.
members
: (Wallace) Hearing none, this item was closed.
Presentation, possible action, and discussion on the Cemetery Advisory Committee
5.
Membership
: Sarah Adams, Chair, presented this item to the Committee. Discussion
followed. The Committee decided to keep the Cemetery Advisory Committee Membership
at nine members. This was an informational item only, and no action was required.
Presentation, possible action, and discussion on extended payment plans for families
6.
making substantial purchases of cemetery spaces
: Ross Albrecht, Forestry/Urban
Landscape Manager, presented this item to the Committee. Discussion followed. This
was an informational item only, and no action was required.
Presentation, possible action, and discussion regarding the Memorial Cemetery
7.
marketing efforts and dedication event planning
: Wayne Larson, Communications
Director, gave updates to the Committee on the marketing efforts. Discussion followed.
The dedication event is planned for Friday, July 17, 2009 at 9 am. A tentative date has
been set for an Open House for the Memorial Cemetery of College Station for Saturday,
October 10, 2009. This was an informational item only, and no action was required.
Presentation, possible action, and discussion regarding gift giving opportunities to the
8.
College Station municipal cemetery system
: Ross Albrecht suggested having a sub-
committee for this item. Discussion followed. Sarah Adams, Chair, asked for volunteers
for the sub-committee. Sarah Adams, Weldon Kruger, Virginia Reese, and Sara Mirza
volunteered to be on the sub-committee. Wednesday, May 13, 2009 at 9 a.m. is the date
for the first meeting of the sub-committee at Central Park Conference Room. This was an
informational item only, and no action was required.
Presentation, possible action, and discussion on the re-location of existing interments
9.
from TAMU property to the Memorial Cemetery of College Station
: Ross Albrecht
presented information to the Committee on this item. Discussion followed. This was an
informational item only, and no action was required.
Presentation, possible action, and discussion on construction update/tour of the
10.
Memorial Cemetery of College Station
: Ross Albrecht updated the committee on
construction at the Memorial Cemetery of College Station. Discussion followed. This was
an informational item only, and no action was required. The Committee went on a tour of
the Memorial Cemetery of College Station.
Presentation, possible action, and discussion on future agenda items: A Committee
11.
Member may inquire about a subject for which notice has not been given. A
statement of specificfactual information or the recitation of existing policy may be
given. Any deliberation shall be limited to a proposal to place the subject on an
agenda for a subsequent meeting
:
?
Report from Sub-Committee
?
Dedication Event Planning
?
Construction Update
?
Re-location of existing interments from TAMU property to the Memorial
Cemetery of College Station
?
Payment Plan for Families making large cemetery purchases
Hear visitors
12. : Hearing none, this item was closed.
Adjourn
13. : James Batenhorst made a motion to adjourn the meeting, and Sara Mirza
seconded the motion. The vote was called. All were in favor, and the meeting adjourned at
11:15 a.m.