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HomeMy WebLinkAbout09/09/2008 - Regular Minutes - Cemetery Advisory Committee COLLEGE STATION CEMETERY COMMITTEE REGULAR MEETING Tuesday, September 9, 2008, 10:00AM The Green Room at Wolf Pen Creek 1015 Colgate College Station, Texas 77840 MEMBERS PRESENT : Sarah Adams, Chair; Weldon Kruger, Virginia Reese, Randy Matson, James Batenhorst, Roger Reese, Sara Mirza STAFF PRESENT: Ross Albrecht, Forestry/Urban Landscape Manager; Robert Hole, Cemetery Sexton; Helen Banks, Secretary MEMBERS ABSENT: Bahman Yazdani, Kevin Myers, Joe Wallace VISITORS PRESENT: Wayne Larson, Communications Director; David Chester, Former Cemetery Committee Member Call to order 1. . Sarah Adams, Chair, called the meeting to order with a quorum present at 10:05 a.m. Requests for absences of members 2. . Bahman Yazdani sent in a request for absence. Weldon Kruger made a motion to approve the absence request submitted, and James Batenhorst seconded the motion. All were in favor, and the vote passed unanimously. Presentation, possible action, and discussion on the approval of Cemetery Advisory 3. Committee minutes : Sarah Adams, Chair, made a motion that the wording be changed on item #6 in the July 8, 2008 minutes. Virginia Reese seconded the motion. The vote was called. All were in favor and the motion passed unanimously. Recognition and discussion with past members for their service to the committee 4. . Sarah Adams, Chair, presented a plaque to David Chester, past member of the Cemetery Advisory Committee, for his years of service. Hearing no further discussion, this item was closed. Administering the Oath of Office and Swearing in of new and reappointed 5. committee members . New members Sara Mirza and Roger Reese were duly sworn in. The reappointed members that were duly sworn in were Weldon Kruger, Randy Matson and James Batenhorst. Hearing no further discussion, this item was closed. Presentation, possible action, and discussion regarding the marketing efforts 6. . Wayne Larson, Communications Director, for the City of College Station gave updates on the marketing efforts. This was an informational item only, and no action was required. Presentation, possible action, and discussion on the re-location of existing 7. interments from TAMU property to the Memorial Cemetery of College Station. Ross Albrecht, Forestry/Urban Landscape Manager, handed out material to the committee on the re-location of existing interments from the TAMU property to the Memorial Cemetery of College Station site. Discussion followed. This was an informational item only, and no action was required. Presentation, possible action, and discussion regarding a request for the placement 8. of a bench (Cochran; Section J, Lot 3) Robert Hole, Cemetery Sexton, presented a request regarding the placement of a bench from the Cochran family for Section J, Lot 3 at the College Station Cemetery. James Batenhorst made a motion to approve the Cochran family request, and Randy Matson seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. Presentation, possible action, and discussion on future agenda items: A Committee 9. Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting . th ?Amendment to the July 8 meeting minutes ?Updates on the Marketing Efforts ?Field Trip to the Memorial Cemetery construction site ?Price structure for cemetery spaces in cemetery system Future Meeting: ?October 7, 2008, 10 a.m., The Green Room at Wolf Pen Creek Hear visitors 10. . Hearing none, this item was closed. Adjourn 11. . Randy Matson made a motion to adjourn the meeting and Sarah Adams seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 11:13 a.m.