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HomeMy WebLinkAbout01/08/2008 - Regular Minutes - Cemetery Advisory Committee COLLEGE STATION CEMETERY COMMITTEE REGULAR MEETING MINUTES Tuesday, January 8, 2008, 12:00PM Wolf Pen Creek Hospitality Center 1015 Colgate ~ College Station, Texas MEMBERS PRESENT : Sarah Adams, Chair; Weldon Kruger, Virginia Reese, Donald Braune, Randy Matson, James Batenhorst, David Chester, Kevin Myers STAFF PRESENT: Warren Struss, Interim Director; Ross Albrecht, Forestry/Urban Landscape Manager; Helen Banks, Secretary MEMBERS ABSENT: Joe Wallace, R.C. Slocum VISITORS PRESENT: Michael Martin, Project Manager, Edwards and Kelcey Call to order 1. : Sarah Adams, Chair, called the meeting to order with a quorum present at 12:02 p.m. Requests for absences of members 2. : Joe Wallace and R.C. Slocum had sent in requests for absence. Kevin Myers made a motion to approve the absence requests submitted, and David Chester seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. Presentation, possible action, and discussion on the approval of the December 11, 3. 2007 Cemetery Advisory Committee minutes : David Chester made a motion to approve the minutes and Randy Matson seconded the motion. All were in favor, and the motion passed unanimously. Presentation, possible action, and discussion on the construction documents for 4. Phase I of the Memorial Cemetery of College Station : Michael Martin presented a video to the committee showing the construction of Phase I and different stain glass designs for the Memorial Cemetery of College Station. Discussion followed. There were five examples of stained glass labeled items A-E. Weldon Kruger made a motion to approve item C and Donald Braune seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. Presentation, possible action, and discussion on two resolutions for use of funds 5. generated by the College Station Cemetery and the Memorial Cemetery of College Station : Ross Albrecht informed the committee of some updates. This was an informational item only and no action was required. Presentation, possible action, and discussion on the media plan for the Memorial 6. Cemetery of College Station : Hearing none, this item was closed. Presentation, possible action, and discussion on a Grazing Lease with Texas A&M 7. University Polo Club for approximately 8.6 acres : Ross presented a map showing the location of the 8.6 acres to the committee. Discussion followed. This was an informational item only and no action was required. Presentation, possible action, and discussion on a Licensing Agreement with Texas 8. A&M University for the use of trademarked items to be used in conjunction with the Memorial Cemetery of College Station : Ross Albrecht gave some updates on the licensing agreement. This was an informational item only and no action was required. Presentation, possible action, and discussion on a Construction Contract Resolution 9. for the construction of Phase I of the Memorial Cemetery of College Station . Hearing none, this item was closed. Presentation, possible action and discussion on a resolution setting the space prices 10. for the College Station Cemetery and for the Memorial Cemetery of College Station : Ross Albrecht gave a brief update on this item. This was an informational item only and no action was required. Presentation, possible action, and discussion on the ground breaking event planning 11. for the Memorial Cemetery of College Station : Ross Albrecht gave an update on the ground breaking event. This was an informational item only and no action was required. Presentation, possible action, and discussion on future agenda items: A Committee 12. Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting : ?Resolutions for Cemetery Funds ?Licensing Agreement with TAMU ?Grazing Lease with TAMU Polo Club ?Media Plan ?Ground Breaking Event Planning ?Resolution on Setting Space Prices Future Meeting Dates : ?January 22, 2008 ?February 5, 2008 Hear visitors 13. : Hearing none, this item was closed. Adjourn 14. : Donald Braune made a motion to adjourn the meeting, and Virginia Reese seconded the motion. The vote was called. All were in favor and the meeting adjourned at 1:12 p.m.