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Home My WebLink About12/10/2015 - Workshop Agenda Packet - City CouncilCity Council Workshop College Station, TX Meeting Agenda - Final City Hall 1101 Texas Ave College Station, TX 77840 City Hall Council Chambers3:30 PMThursday, December 10, 2015 1. Call meeting to order. 2.Employee Recognition, Recognition of Employee of the Year nominees and Reception. 3. Executive Session will be held in the Administrative Conference Room. Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation a.Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County, Texas, 12th Judicial District b. Juliao v. City of College Station, Cause No. 14-002168-CV-272, In the 272nd District Court of Brazos County, Texas c. City of College Station, Texas, v. Embrace Brazos Valley, Inc., Cause No. 15-000804-CV-85, In the 85th Judicial District Court, Brazos County, Texas Legal Advice a.Legal advice concerning an agreement between the City of College Station and Kalon Biotherapeutics b. Legal advice concerning Power Suppy Personnel {Gov’t Code Section 551.074}; possible action - The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following public officer(s) may be discussed: Page 1 College Station, TX Printed on 12/4/2015 December 10, 2015City Council Workshop Meeting Agenda - Final a. City Secretary b. City Manager Competitive Matters {Gov't Code Section 551.086); possible action: The City Council may deliberate, vote, or take final action on a competitive matter as that term is defined in Gov't Code Section 552.133 in closed session. The following is a general representation of the subject matter to be considered: a. Power Supply 4. Take action, if any, on Executive Session. 5. Presentation, possible action and discussion on items listed on the consent agenda. Presentation, possible action, and discussion regarding the conceptual design for the Ringer Library project. 15-07286. Sponsors:Fisher Presentation, possible action, and discussion concerning the City Internal Auditor’s Street Maintenance Audit. 15-06947. Sponsors:Elliott 8. Council Calendar - Council may discuss upcoming events. 9.Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 10.Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, YMCA, Youth Advisory Council, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board). Page 2 College Station, TX Printed on 12/4/2015 December 10, 2015City Council Workshop Meeting Agenda - Final 11. Adjourn The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is raised that is appropriate for Executive Session discussion. An announcement will be made of the basis for the Executive Session discussion. APPROVED _____________________ City Manager I certify that the above Notice of Meeting was posted at College Station City Hall, 1101 Texas Avenue, College Station, Texas, on December 4, 2015 at 5:00 p.m. _____________________ City Secretary This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764 3541 or (TDD) 1 800 735 2989. Agendas may be viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19. Page 3 College Station, TX Printed on 12/4/2015 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0728 Name:Ringer Library Project Status:Type:Presentation Agenda Ready File created:In control:11/25/2015 City Council Workshop On agenda:Final action:12/10/2015 Title:Presentation, possible action, and discussion regarding the conceptual design for the Ringer Library project. Sponsors:Emily Fisher Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding the conceptual design for the Ringer Library project. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s): Summary:The City’s consultant,Komatsu Architecture,will present the conceptual site plan,floor plan,and exterior rendering of the proposed expansion to the Larry J.Ringer Library.Komatsu will explain the process of developing the conceptual plan,including input from Library staff and patrons.This conceptual plan has been presented to the Library Advisory Board as well as at a public meeting, both held on September 2, 2015. Budget & Financial Summary: A budget of $8,385,000 is currently included for this project in the General Government Capital Improvement Projects Fund.A total of $116,120 has been expended or committed to date, leaving a balance of $8,268,880 for design, construction, and related project expenditures. Attachments: N/A College Station, TX Printed on 12/4/2015Page 1 of 1 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0694 Name:Street Maintenance Audit Status:Type:Presentation Agenda Ready File created:In control:11/17/2015 City Council Workshop On agenda:Final action:12/10/2015 Title:Presentation, possible action, and discussion concerning the City Internal Auditor’s Street Maintenance Audit. Sponsors:Ty Elliott Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation, possible action, and discussion concerning the City Internal Auditor’s Street Maintenance Audit. Reasons for the Audit: This audit was conducted per direction of the City of College Station Audit Committee. Streets infrastructure are the City’s largest capital asset. Actions taken regarding street maintenance and construction will have long-term impact on streets’ useful life and quality. This in turn will affect the ability of the City to meet the needs of its citizens regarding street quality and longevity as College Station continues to grow. Results from the Audit: Process Effectiveness. We found that the Street Maintenance Program experiences difficulties in certain areas of operations. Turnover rates in the Streets Division are higher than other comparable city departments and the private construction industry. Employees are not as skilled as required for efficient job task completion, which is influenced by high turnover. High levels of equipment maintenance also impact the ability to complete work in a timely manner. Policy Considerations. Streets maintenance is irrevocably linked to street construction standards. The City utilizes the Bryan-College Station Unified Guidelines and Specifications in its capital improvement projects and requires the same specifications be used by developers. However, there are opportunities in the City’s system to construct streets below current standards. The City should consider taking on the construction of streets classified as minor collector or higher in order to ensure better quality roads. In addition, while many city streets are constructed in asphalt, concrete roads may be more effective and less costly in the long-term. Flexibility is key in operating street maintenance programs effectively. Given the uncertainty that comes with weather and high turnover, the funding source should reflect this flexibility. Attachments: The Streets Maintenance Audit is on file in the City Secretary’s Office. College Station, TX Printed on 12/4/2015Page 1 of 1 powered by Legistar™