HomeMy WebLinkAbout11/25/2013 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 3
Consent No. 2a - Minutes
Coversheet revised 7
Workshop 8
Regular 13
Consent No. 2b - TexPool Resolution Amending Authorized
Representatives
Coversheet revised 20
Resolution 21
Consent No. 2c - TexSTAR Resolution Amending Authorized
Representatives
Coversheet revised 23
Resolution 24
Consent No. 2d - Annual price agreement with Daco Fire
Equipment, in the amount of $60,375 for fire protective clothing.
Coversheet revised 26
Daco Fire Quote 2013 27
Consent No. 2e - Annual Roadway Traffic Markings Contract
Coversheet revised 28
Bid Tabulation 29
Consent No. 2f - Project Number: ST-1301 Rock Prairie Road
East Rehabilitation Project
Coversheet revised 31
Location Map 32
Consent No. 2g - Rock Prairie Road West Right-of-Way Project
(ST1025) Real Estate contract – Tract No. 2, Wells Fargo Bank,
NA
Coversheet revised 33
Location Map 34
Consent No. 2h - Project Number: ST-1112 Bird Pond Road
Speed Reduction
Coversheet revised 35
Ordinance 36
Location Map 38
Consent No. 2i - Annual Contract for Gasoline and Diesel Fuel
Coversheet revised 39
Renewal 40
Consent No. 2j - F&B Road Overhead Feeder Construction Bid
# 14-009
Coversheet revised 47
Tabulation 48
F&B OH Project location 51
Consent No. 2k - Authorization to Disburse Incentive Funding
for the Texas A&M Institute for Preclinical Studies
Coversheet revised 52
1
Attachments 53
Consent No. 2L - Recommendation to Name Park Facilities
Coversheet revised 60
1 - March 12, 2013 Minutes 61
2 - October 8, 2013 Minutes 63
3 - Naming of City Facilities & Subfacilities 5 2012 66
4 - Parks Site Maps 70
5 - Written Request from Developer 72
Regular No. 1 - Water Conservation Update
Coversheet revised 73
Sample Letter 74
Regular No. 2 - ILA and Ordinance for Wastewater Industrial
Pre-Treatment Program
Coversheet revised 77
ILA 78
Ordinance 88
Regular No. 3 - Public Hearing on Rezoning - 1600 University
Drive East
Coversheet revised 90
Background Information 92
Aerial & Small Area Map 93
Draft P&Z Minutes 95
Ordinance 97
Regular No. 4 - Council Chambers A/V Upgrade
Coversheet revised 100
Regular No. 5 - Audit Committee Appointment
Coversheet revised 101
2
CITY OF COllEGE STATION
Mayor Home olTexas A&M University~ Council merrlbers
Nancy Berry Blanche Brick
Mayor Pro Tern Steve Aldrich
Karl Mooney John Nichols
City Manager Julie M. Schultz
Kelly Templin J ames Benham
Agenda
College Station City Council
Regular Meeting
Monday, November 25,2013 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forn1s are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 112 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Councilor staff.
Consent Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda Item. Individuals
who wish to address the City Council on a consent agenda item not posted as a public hearing shall register with
the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the
lobby and at the desk of the City Secretary.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council..
a. Presentation, possible action, and discussion of minutes for:
November 14,2013 Workshop
• November 14, 2013 Regular Council Meeting
b. Presentation, possible action and discussion on a resolution amending the authorized representatives on the
local government pool account, TexPool.
c. Presentation, possible action and discussion on a resolution amending the authorized representatives on the
local government pool account, Texas Short Term Asset Reserve ("TexSTAR").
d. P~esentation, possible action, and discussion regarding an annual price agreement with Daco Fire
Equipment, in the amount of $60,375 for fire protective clothing.
City Council Regular Meeting Page 2
Monday, 2013
e. discussion regarding a contract In amount of $633,900 to
traffic markings.
f. Presentation, possible action, and discussion on a Professional Services Contract with Bleyl and Associates
amount $143,600 services related to the design of Prairie
Road East Rehabilitation Project.
g. ....... oJv'"""-'.oJJ.v'u. ...t:>r....', ...rl1nr< a estate contract in amount of $174,805 for
Road between Highway 6 Normand
...... '-"v ..." ........ "-" ... on an .......uu......... ,,""' to change on Pond
Road between Rock Prairie Road and the east City Limit.
1. """.h)'-'I..&"::'J.I.\.)'.I..1. on contract
H ....t:>nl"'n Marketing Corporation (Bryan, TX) for one (1) year; and ·authorize the
$1,560,000.
J. Presentation, possible action, and discussion regarding awarding a contract for the F&B Road Overhead
to amount $590,039.03.
k. Presentation, possible action, and discussion authorizing the last of
total amount for the
(TIPS).
1. Presentation, possible action, and discussion regarding a recommendation to name three neighborhood park
properties currently known as The Barracks Park; Castlegate II, Park A; and Castlegate II, B.
At the discretion of the Mayor, individuals may
who wish to on a not Doste:(f as a ......... ~.",.""'
with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the
lobby at
City Council on an
to am10uncen1ent to
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed minutes. A alarm will at 2 1/2 minutes to
seconds to conclude a is closed, there shall no additional public
comments. If Council additional information from general public, some limited comments may be
allowed at Mayor.
but in the official minutes rAt"n...,'Af"1
form provided
In name, comments comments will
City Manager.
1. discussion ....arrr......,rh'....,rr ...... on water conservation actions. ·..r-.n'....oc'"
City Council Regular Meeting Page 3
Monday, November 25,2013
2. Presentation, possible action, and discussion to approve both an Inter-Local Agreement (ILA) with the
City of Bryan for sewer use and pretreatment, and an ordinance amendment to Chapter 11 "Utilities"
Section 6 "Industrial Waste" by adding Section N "City of Bryan Wastewater", to create an effective
wastewater Industrial Pre-Treatment Progran1 (IPP) in the Bio-Corridor area.
3. Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12,
"Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of
the City of College Station, Texas by rezoning approximately 4.4 acres for Glenhaven Estates, Phase 6
at 1600 University Drive East, generally located at the comer of University Drive East and Glenhaven
Drive from 0 Office to GC General Commercial.
4. Presentation, possible action, and discussion regarding the planned Council Chambers AN Update
Project.
5. Presentation, possible action, and discussion concerning appointment to the City of College Station
Audit Committee.
6. Adjourn.
The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is
raised that is appropriate for Executive Session discussion. An announcement will be made of the basis for the
Executive Session discussion.
&<~-
City Manager
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Monday, November 25, 2013 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
st day of November, 2013 at 5:00 p.m.
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website,
www.cstx.gov.TheAgendaandNoticearereadilyaccessibletothegeneralpublicatalltimes.Said Notice
and Agenda were posted on Novernber 21,2013 at 5:00 p.m. and remained so posted continuously for at least
72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: by ___________
Dated this __day of _______, 2013 By________________
City Council Regular Meeting Page 4
Monday, November 25,2013
Subscribed and sworn to before me on this the __day of _______, 2013.
Notary Public -Brazos County, Texas My con1mission expires: ______
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
November 25, 2013
City Council Consent Agenda Item No. 2a
City Council Minutes
To: Kelly Templin, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion of minutes for:
• November 14, 2013 Workshop
• November 14, 2013 Regular Council Meeting
Attachments:
• November 14, 2013 Workshop
November 14, 2013 Regular Council Meeting
7
WKSHP111413Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
NOVEMBER 14, 2013
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields
Karl Mooney
John Nichols
Julie Schultz
James Benham
Steve Aldrich
City Staff:
Kelly Templin, City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Ian Whittenton, Records Management Coordinator
1.
Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Berry at 4:11 p.m. on Thursday, November 14, 2013 in the Council Chambers of the City
of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
2.
Presentation, possible action, and discussion of Ordinance 2013-3534, of the City
Council of the City of College Station, Texas, canvassing returns and declaring results of
the general election, held on November 5, 2013, for the purpose of electing a Mayor and
one Councilmember, Place 2. Presentación, posible acción y discusión de una Ordenanza
del Consejo Municipal de la Ciudad de College Station, Texas, sondeando los resultados
electorales y declarando los resultados de las elecciones generales celebradas el 5 de
noviembre de 2013, con el propósito de elegir a un Alcalde y a un Miembro del Consejo
Municipal Puesto 2.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Fields, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2013-
8
WKSHP111413Minutes Page 2
3534, canvassing returns and declaring results of the general election, held on November 5,
2013, for the purpose of electing a Mayor and one Councilmember, Place 2. The motion carried
unanimously.
3.
Issuance of Certificates of Election to elected Mayor and City Council Member Place
2; and administer Oaths of Office.
Judge Spillane administered the oath of office to Nancy Berry, newly elected Mayor, and Steve
Aldrich, newly elected Councilmember, Place 2.
The Workshop recessed briefly for a reception honoring outgoing Councilmember Fields and to
welcome newly elected Mayor Berry and Councilmember Aldrich.
4.
Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney,
§551.074-Personnel, and §551.087-Economic Development, the College Station City Council
convened into Executive Session at 4:48 p.m. on Thursday, November 14, 2013 in order to
continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
• College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023.
• Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v.
Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172-
CV-272, in the 272ndDistrict Court of Brazos County, TX
• Cause No. 12-002918-CV-361; Tom Jagielski v. City of College Station; In the 361 st
Judicial District Court, Brazos County, Texas
B. Consultation with Attorney to seek legal advice; to wit:
• Legal advice related to the College Station power supply contract
C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
• Interim City Manager
• Municipal Court Judge
D. Deliberation on economic development negotiations regarding an offer of financial or other
incentives for a business prospect; to wit:
• Economic incentives for a proposed development located generally near the
intersection of University Drive and College Avenue.
The Executive Session adjourned at 6:11 p.m.
5.
Take action, if any, on Executive Session.
9
WKSHP111413Minutes Page 3
No action was required from Executive Session.
6.
Presentation and discussion regarding the Texas Central Railway by its President,
Robert Eckels.
Robert Eckels, President, Texas Central Railway, provided a project update on the Texas Central
High-Speed Railway. They are promoting the development and operation of a for-profit, high-
speed passenger rail system connecting the Dallas/Fort Worth Metroplex and Houston in less
than 90 minutes. They evaluated 97 city-pairs to determine the best place to locate the system,
and the Dallas/Fort Worth-to-Houston corridor ranked highest in innate financeability. They are
examining the issues regarding rights-of-way. There are three primary existing rights-of-way: I-
45, Union Pacific Railroad, and the BNSF Railroad. Using existing rights-of-way facilitates
faster environmental review, lowers the environmental impact, has a minimal landowner impact,
and provides easier access and acquisition. They have a market-led approach and believe this
approach will succeed because of Texas’ unique business culture and pro-business climate; the
unique characteristics of the Houston-to-Dallas/Fort Worth corridor; and the capabilities of the
total system approach. They are sensitive to alignment, development/construction delays, station
location, ticket cost, and connectivity with other modes of transportation. The evaluation of
possible locations includes cost vs. revenue; compatibility with regional plans; convenient access
to the most customers; sufficient land for station and development; and environmental, social and
commercial impact.
7.
Presentation, possible action, and discussion on items listed on the consent agenda.
No items were pulled for discussion.
8. Council Calendar
Nov. 15 COCS 75th Anniversary - Homecoming Event at Southwood
Community Center - Brian Bachmann Park, 6:00 p.m.
Nov. 16 COCS 75th Anniversary - Community Celebration at George Bush
Presidential Library and Museum, 10:00 a.m.
Nov. 18 IGC Meeting at the BVCOG, 12:00 p.m.
Nov. 20 BVSWMA Board Meeting at 310 Krenek Tap Road - Municipal
Court Building - 2nd Floor - Room 203, 11:00 a.m.
Nov. 20 RVP Board Meeting at RVP, 3:00 p.m.
Nov. 20 MMD West Stakeholder Meeting at Utility Training Facility
(Assembly Room) 1603 Graham Road, 4:30 p.m.
Nov. 20 MMD West Stakeholder Meeting at Utility Training Facility
(Assembly Room) 1603 Graham Road, 6:30 p.m.
Nov. 21 P &Z Workshop/Meeting in Council Chambers at 6:00 p.m.
(Blanche Brick, Liaison)
Nov. 25 Executive Session/Workshop/Regular Meeting at 4:30, 6:00 & 7:00
p.m.
Nov. 26 14th Annual Taste of BV Ag Breakfast at Brazos County Expo
Center, 7:00 a.m.
Nov. 28-29 City Offices Closed - HOLIDAY
10
WKSHP111413Minutes Page 4
Council reviewed the calendar. It was also noted there will be a CVB Executive Board meeting
on November 20.
9.
Presentation, possible action, and discussion on future agenda items: a Councilmember
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Councilmember Schultz asked to see an update on the library expansion.
10.
Discussion, review and possible action regarding the following meetings: Animal
Shelter Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit
Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of
Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of
Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and
Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic
Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee,
Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding
Review Committee, Landmark Commission, Library Board, Metropolitan Planning
Organization, Parks and Recreation Board, Planning and Zoning Commission, Research
Valley Partnership, Research Valley Technology Council, Regional Transportation
Committee for Council of Governments, Transportation and Mobility Committee, TAMU
Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council,
Zoning Board of Adjustments.
Councilmember Schultz reported on the RVP.
Councilmembers Nichols and Brick reported on the sub-committee on mobility.
Councilmember Brick reported on the opening of the 75th
Anniversary exhibit.
Councilmember Mooney reported on the Audit Committee.
At 7:05 the Council recessed.
At 10:13 the Council reconvened the Workshop.
In accordance with the Texas Government Code §551.074-Personnel, the College Station City
Council re-convened into Executive Session at 10:13 p.m. on Thursday, November 14, 2013 in
order to continue discussing matters pertaining to:
A. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
• Interim City Manager
11
WKSHP111413Minutes Page 5
• Municipal Court Judge
The Executive Session adjourned at 11:01p.m. No action was required.
11.
Adjournment
MOTION: There being no further business, Mayor Berry adjourned the workshop of the
College Station City Council at 11:02 p.m. on Thursday, November 14, 2013.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherr y Mashburn, City Secretary
12
RM111413 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
NOVEMBER 14, 2013
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
Kelly Templin, City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Berry at 7:05 p.m. on Thursday, November 14, 2013 in the Council Chambers of
the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
1. Pledge of Allegiance, Invocation, consider absence request
.
Presentation to Celia Goode-Haddock with University Title Company for their
Trainmaster Level sponsorship of the College Station 75th
Jay Socol, Director of Public Communications, recognized Celia Goode-Haddock with
University Title Company for their generous donation to the City’s 75
Anniversary Event.
th
Anniversary
celebration and presented Ms. Goode-Haddock with a framed, one-of-a-kind poster
signed by the mayors of College Station from the past five decades.
Presentation recognizing the 3rd
Mayor Berry recognized Chris Fields, run organizer, for the 3
Annual Scott and White BCS Marathon and
proclaiming December 8, 2013 as Scott & White BCS Marathon Day. rd
Annual Scott and White
BCS Marathon and proclaiming December 8, 2013 as Scott & White BCS Marathon Day.
13
RM111413 Minutes Page 2
Mayor Berry proclaimed the week of November 11 – 17, 2012, as Nurse Practitioner
Week and presented the proclamation to Dr. DeEdra Wright, President, on behalf of the
Brazos Valley Nurse Practitioner Association.
Presentation proclaiming the week of November 11 – 17, 2012, as Nurse Practitioner
Week.
Mayor Berry recognized Ashley Michalsky for receiving the Distinguished Service
Award from the Texas Court Clerks Association and proclaimed November 14, 2013 as
Ashley Michalsky Day.
Presentation and recognition of Ashley Michalsky for receiving the Distinguished
Service Award from the Texas Court Clerks Association.
Citizen Comments
Mary Koeninger, Executive Director, along with representatives of the Brazos Valley
Symphony; Jill Hughson, President of the Board of Directors of the Brazos Valley Chorale; and
David Kipp, Director of Choral Activities with the Texas A&M Century Singers, presented a
"Dedication" of their November 24th concert MASTERPIECES OF MOZART to the 75th
Anniversary of the City of College Station. This concert will have approximately 300 musicians
on stage, and they anticipate close to 2,000 people in the audience.
The concert will take place on Sunday, November 24th at 5pm at Rudder Auditorium on the
Texas A&M Campus. The history of the City of College Station and these three arts
organizations have been positively intertwined for over 30 years. They are honored to dedicate
this concert to the 75th Anniversary of the City of College Station and look forward to another
great 75 years working in partnership with the City of College Station.
Joshua Benn, 4228 Rock Bend, spoke on the issue of four unrelated individuals in a rental
property. He asked the Council to consider is that it has a negative impact on those landlords
that choose to obey the law. A lease to an individual or one bedroom can amount to $7,000
annually. He asked Council to look at ways to actually prosecute violators.
Hillary Jessup, 115 Lee Avenue, stated that she has been an innkeeper for 14 years; they are
selling their bed-and-breakfast in January. She has looked at the UDO and tried to follow it as it
is written. There are regulations regarding parking and employees that are difficult to follow.
She also feels that food handler’s permit should be required. Bed-and-breakfast establishments
should be separated from vacation rental.
CONSENT AGENDA
2a.
•
Presentation, possible action, and discussion of minutes for:
•
October 24, 2013 Workshop
•
October 24, 2013 Regular Council Meeting
October 30, 2013 Special Meeting
2b.
Presentation, possible action and discussion regarding an annual blanket purchase
order with Chastang’s Bayou City Ford for the purchase of AutoCar replacement parts for
authorized repairs on city sanitation vehicles in the amount of $55,000.
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RM111413 Minutes Page 3
2c.
Presentation, possible action and discussion regarding the renewal of contract #12-014
with Brazos Paving, Inc. in an amount not to exceed $544,720.00 for the annual concrete
curb, gutter and flatwork blanket purchase order.
2d.
Presentation, possible action, and discussion on Resolution 11-14-13-2d, Texas
Department of Transportation (TxDOT) Advance Funding Agreement for Northpointe
Crossing.
2e.
Presentation, possible action and discussion regarding a professional services contract
13-370 for an Enterprise Resource Planning (ERP) Project Manager with Spherion
Staffing LLC in an amount not to exceed $814,597, which replaces and terminates Contract
13-352 approved by Council and executed July 26, 2013.
2f.
Presentation, possible action, and discussion to award contract 14-003 for $587,500 to
Blastco Texas Inc., to recoat and repair the 5 MG water storage tank.
2g.
Presentation, possible action and discussion on a bid award for the purchase of
materials for the F&B Double Circuit Electric Feeder Project, which will be maintained in
inventory until the time of the project. The total recommended award is $189,139.80 and
will be awarded by line item to the lowest responsible bidder.
2h.
Presentation, possible action and discussion on a bid award for the purchase of
Concrete Poles for the F&B Double Circuit Electric Feeder Project. The total
recommended award is $291,030 to the lowest responsible bidder Techline, Inc.
2i.
Presentation, possible action and discussion on a bid award for the annual purchase of
various transformers, which will be maintained in electrical inventory and expended as
needed. The total recommended award is $528,328.58 and will be awarded by line item to
the lowest responsible bidder.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Benham, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda. The motion carried unanimously.
REGULAR AGENDA
1.
Presentation, possible action and discussion regarding the conceptual design for the
Lincoln Center Expansion.
Chuck Gillman, Director of Public Works, reminded Council that the project was included in the
2008 Bond Authorization. The original scope for the project developed in 2008 included an
8,000-10,000 square foot facility expansion and additional parking, with a Project Budget of
$4,285,000. Staff recommends proceeding with the development of bid documents. Design
plans include a renovation of the existing building and to abate the asbestos. A new 15,000 SF
facility will be designed with additional parking as a bid alternative if the budget is available.
The current construction estimate is $3.5 million. Parks is forecasting one additional part-time
employee in FY2016 to staff the expanded facility.
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RM111413 Minutes Page 4
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Schultz the City Council voted seven (7) for and none (0) opposed, to proceed with the
development of bid documents and design. The motion carried unanimously.
2.
Public Hearing, presentation, possible action, and discussion regarding an Ordinance
amending the Comprehensive Plan – Future Land Use & Character Map from Estate to
General Commercial for the property located at 1201 Norton Lane; approximately 5.4
acres at the corner of Wellborn Road and Norton Lane.
Morgan Hester, Planning and Development Services, expounded on the definitions of “estate”
and “general commercial” and also review the Comprehensive Plan goals. Options Council may
consider include:
• Denial of request – The property will remain Estate as currently designated on the
Comprehensive Plan;
• Accept the applicant’s proposal of amending the Comprehensive Plan to General
Commercial designation; or
• Propose an alternative land use and character designation for this property.
Brad Corrier, Planning and Zoning Commission, reported on the Planning and Zoning
Commission’s discussion.
At approximately 8:03 p.m., Mayor Berry opened the Public Hearing.
J. L. Taylor, 3005 Gleneagles Court, reported the land was purchased to be a place of worship.
However, another facility became available that was in a better location, so they put this property
up for sale. With the mobile home park next door and the proximity to the railroad, they feel the
property is not suited to residential and should be commercial.
Jane Cohen, 3655 McCullough Road, spoke against changing the zoning. One of the stated
concerns expressed by Council during the Wellborn annexation was to protect the gateway to the
City. She asked the Council to keep a nice entrance. The nearby properties are large acre tracts
and asked that this remain zoned as “Estate”. She also expressed concern over a lack of
notification regarding this issue.
Fiona Tizard-Meyer, 3180 Barron Road, voiced her concerns over this land use regarding traffic
congestion, neighborhood integrity and security, and how it will affect property values. She is
also concerned about other area tracts being zoned commercial right in the middle of her
neighborhood.
There being no further comments, the Public Hearing was closed at 8:11 p.m.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Benham, the City Council voted three (3) for and four (4) opposed, with Councilmembers Brick,
Aldrich, Mooney, and Nichols voting against, to adopt an Ordinance amending the
Comprehensive Plan – Future Land Use & Character Map from Estate to General Commercial
for the property located at 1201 Norton Lane; approximately 5.4 acres at the corner of Wellborn
Road and Norton Lane. The motion failed.
16
RM111413 Minutes Page 5
3.
Public Hearing, presentation, possible action, and discussion regarding Ordinance 2013-
3535, amending the Comprehensive Plan – Future Land Use & Character Map from
Institution/Public to General Commercial for the property located at 1600 University Drive
East; approximately 4.4 acres at the corner of University Drive and Glenhaven Drive.
Morgan Hester, Planning and Development Services, expounded on the definitions of
“institution/public” and “general commercial” and reiterated the goals of the Comprehensive
Plan. Options Council may consider include:
• Denial of request – The property will remain Institutional/Public as currently designated
on the Comprehensive Plan;
• Accept the applicant’s proposal of amending the Comprehensive Plan to General
Commercial designation;
• Propose an alternative land use and character designation for this property.
At approximately 8:37 p.m., Mayor Berry opened the Public Hearing.
Jesse Durden, 2809 Earl Rudder Freeway South, spoke in favor of the request. He stated that his
request directly aligns with the existing conditions throughout the City.
Cully Lipsy, 1021 University Drive East, representing Pappas Inc., read a letter, attached, from
Scott & White endorsing the request for the amendments to the land use plan and zoning.
There being no further comments, the Public Hearing was closed at 8:47 p.m.
MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Mooney, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2013-
3535, amending the Comprehensive Plan – Future Land Use & Character Map from
Institution/Public to General Commercial for the property located at 1600 University Drive East;
approximately 4.4 acres at the corner of University Drive and Glenhaven Drive. The motion
carried unanimously.
4.
Public Hearing, presentation, possible action and discussion regarding Ordinance 2013-
3536, amending Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official
Zoning Map” of the Code of Ordinances of the City of College Station, Texas by
approximately 7.4 acres in the Crawford Burnett League, Abstract No. 7, College Station,
Brazos County, Texas. Said tract being the same tract of land as described by a deed to
Texas A&M Foundation Trust Company, trustee of the Wanona Carol Randolph
charitable remainder unitrust recorded in Volume 9361, Page 87 of the Official Public
Records of Brazos County, Texas, more generally located at 2900 North Graham Road
from PDD Planned Development District to BPI Business Park Industrial.
Teresa Rogers, Planning and Development Services, presented the re-zoning request for Cedar
Creek Plaza, located at 2900 North Graham Road. She stated the request is compatible with the
surrounding area and comprehensive plan.
At approximately 8:58 p.m., Mayor Berry opened the Public Hearing.
17
RM111413 Minutes Page 6
There being no comments, the Public Hearing was closed at 8:58 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Benham, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2013-
3536, amending Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning
Map” of the Code of Ordinances of the City of College Station, Texas by approximately 7.4
acres in the Crawford Burnett League, Abstract No. 7, College Station, Brazos County, Texas.
Said tract being the same tract of land as described by a deed to Texas A&M Foundation Trust
Company, trustee of the Wanona Carol Randolph charitable remainder unitrust recorded in
Volume 9361, Page 87 of the Official Public Records of Brazos County, Texas, more generally
located at 2900 North Graham Road from PDD Planned Development District to BPI Business
Park Industrial. The motion carried unanimously.
5.
Public Hearing, presentation, possible action, and discussion on Ordinance 2013-3537,
amending Chapter 15, “Impact Fees”, amending the land use assumptions and capital
improvements plan and updating water and wastewater impact fees in Service Areas 92-01,
97-01, 97-02B, 99-01, and 03-02.
Alan Gibbs, City Engineer, noted there are five existing impact fee areas:
Water
• 99-01 Harley
• 92-01 Graham Road
Sewer
• 97-01 Spring Creek
• 97-02B Alum Creek
• 03-02 Steeplechase
Staff recommends amending the ordinance to adopt updated Land Use Assumptions, a Capital
Improvements Plan, and resulting revised Impact Fees.
At approximately 9:09 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 9:09 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Benham, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2013-
3537, amending Chapter 15, “Impact Fees”, amending the land use assumptions and capital
improvements plan and updating water and wastewater impact fees in Service Areas 92-01, 97-
01, 97-02B, 99-01, and 03-02. The motion carried unanimously.
6. Presentation, possible action, and discussion regarding an Ordinance amending Chapter
11, “Utilities”, of the Code of Ordinances of the City of College Station, Texas, by adopting
Section 12, relating to the creation of Municipal Utility Districts; establishing procedures
for the review and approval to create Municipal Utility Districts within the City or the
City’s Extraterritorial Jurisdiction; requiring deposits for costs incurred; requiring
prerequisite documentation for consent and providing for other matters relating to the
subject and amending Chapter 14, “Service Fees”, Section 14-6, “Development Services” of
the Code of Ordinances of the City of College Station, Texas by adding Subsection B,
18
RM111413 Minutes Page 7
relating to the fees to be paid in conjunction with the creation and operation of Municipal
Utility Districts. A Resolution of the City Council of the City of College Station, Texas,
adopting a policy on the creation, operation, and dissolution of Municipal Utility Districts
located within the City’s incorporated limits or its Extraterritorial Jurisdiction.
Bob Cowell, Executive Director of Planning and Development Services, reminded Council of
draft documents that were provided a couple of weeks ago. The language has since been
tweaked, and new drafts were provided to the Council. Action is not required tonight, but
Council may do so, if they wish. If action is not taken tonight, he recommends bringing this
back at the November 25 meeting for action.
The first resolution outlines the scope of the policy and outlines the provisions for districts in the
City and districts in the extraterritorial jurisdiction. Consensus was to strike the first “will” and
replace with “may” in Section II (A). Consensus was to amend Section II (D)(5) to reflect board
membership for Council related to in-City vs. ETJ districts. It was also asked to include items
related to transparency, such as meeting location, agendas, and minutes. Section IV title will be
changed to read “Dissolution of Districts”.
The second resolution pertains to fees recouping any costs associated to the development of the
district.
The ordinance pertains to minor things tied to utility provisions.
7.
Presentation, possible action, and discussion regarding current City regulations of
short-term rentals of homes in residential areas and possible revisions to the same.
Morgan Hester, Planning and Development Services, said this item was requested to address
game day rentals. Enforcement is complaint-driven. A blog was put out to educate the public
regarding City regulations. Staff offered a suggestion to come back with a new permitted use
that would address vacation rentals, bed and breakfasts, and motel/hotel.
8.
Adjournment.
MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the
City Council at 10:13 p.m. on Thursday, November 14, 2013.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
19
November 25, 2013
Consent Agenda Item No. 2b
TexPool Resolution Amending Authorized Representatives
To: Kelly Templin, City Manager
From: Jeff Kersten, Executive Director of Business Services
Agenda Caption: Presentation, possible action and discussion on a resolution amending
the authorized representatives on the local government pool account, TexPool.
Recommendation(s): Staff recommends approval of the resolution.
Summary: Organized in 1989, TexPool is the largest and oldest local government
investment pool in the State of Texas. TexPool currently provides investment services to
over 1,700 communities throughout Texas. The State Comptroller oversees TexPool, and
Federated Investors manage the daily operations of the pool under a contract with the
Comptroller. TexPool is managed conservatively to provide a safe, efficient, and liquid
investment alternative to Texas governments. The pool seeks to maintain a $1.00 value per
share as required by the Texas Public Funds Investment Act. TexPool investments consist
exclusively of U. S. Government securities, repurchase agreements collateralized by U. S.
Government securities, and AAA-rated no-load money market mutual funds. TexPool is
rated AAAm by Standard & Poor's, the highest rating a local government investment pool
can achieve. The weighted average maturity of the pool cannot exceed 60 days, with the
maximum maturity of any investment limited to 13 months. TexPool, like the City, is
governed by the Texas Public Funds Investment Act.
The resolution amendment is to amend the authorized representatives to include City
Manager, Kelly Templin. Jeff Kersten, Executive Director of Business Services and Cheryl
Wright, Accounting and Treasury Operations Manager will remain on the account. This
resolution designates those employees that are able to authorized transactions for the City’s
TexPool account.
Budget & Financial Summary: None
Reviewed and Approved by Legal: Yes
Attachments:
1. Resolution Amending Authorized Representatives
20
21
22
November 25, 2013
Consent Agenda Item No. 2c
TexSTAR Resolution Amending Authorized Representatives
To: Kelly Templin, City Manager
From: Jeff Kersten, Executive Director of Business Services
Agenda Caption: Presentation, possible action and discussion on a resolution amending
the authorized representatives on the local government pool account, Texas Short Term
Asset Reserve (“TexSTAR”).
Recommendation(s): Staff recommends approval of the resolution.
Summary: Organized in 2002, TexSTAR is the second largest local government investment
pool in the State of Texas. TexSTAR currently provides investment services to over 600
Texas cities, counties, school districts and other public entities. TexSTAR offers investment
options that provide security, liquidity and efficiency and their conservatively managed fund
operates in full compliance with the Texas Public Funds Investment Act. TexSTAR’s pool is
rated AAAm by Standard & Poor’s, the highest rating a local government investment pool
can achieve. The pool seeks to maintain a $1.00 value per share as required by the Texas
Public Funds Investment Act and a weighted average maturity of 60 days, with the
maximum maturity of any investment limited to 13 months. TexSTAR investments consist
exclusively of U. S. Government securities, repurchase agreements collateralized by U. S.
Government securities, and AAA-rated no-load money market mutual funds. TexSTAR, like
the City, is governed by the Texas Public Funds Investment Act. First Southwest oversees
TexSTAR, and JP Morgan Fleming Asset Management manages the daily operations of the
pool.
The resolution amendment is to amend the authorized representatives to include City
Manager, Kelly Templin. Jeff Kersten, Executive Director of Business Services and Cheryl
Wright, Accounting and Treasury Operations Manager will remain on the account. This
resolution designates those employees that are able to authorized transactions for the City’s
TexSTAR account.
Budget & Financial Summary: None.
Reviewed and Approved by Legal: Yes
Attachments:
1. Resolution Amending Authorized Representatives
23
24
25
11/25/2013
Consent Agenda Item No. 2d
Annual price agreement for the purchase of protective clothing
To: Kelly Templin, City Manager
From: Eric Hurt, Interim Fire Chief
Agenda Caption: Presentation, possible action, and discussion regarding an annual price
agreement with Daco Fire Equipment, in the amount of $60,375 for fire protective clothing.
Recommendation(s): Staff recommends approval of this contract.
Summary: Purchases will be made from Daco Fire through Buyboard Contract #363-10.
Each product and service on the Buyboard has been carefully and competitively bid and
awarded based on Texas Statutes by the Local Government Purchasing Cooperative. This
cooperative is administered by the Texas Association of School Boards and is endorsed by
the Texas Municipal League and the Texas Association of Counties.
Budget & Financial Summary: Funds are budgeted for 35 replacement gear sets in the
FY14 annual budget in accounts 001-4251-562-2550 and 001-4253-568-2550.
Attachments:
1. Daco fire equip quote
26
Estimate
Date
10/23/2013
Estimate #
1238
Name / Address
COLLEGE STATION, CITY OF
P.O. BOX 9960
COLLEGE STATION, TX 77842
Ship To
COLLEGE STAION FIRE DEPT.
BEKIE CHARANZA
300 KRENEK TAP ROAD
COLLEGE STATION, TX 77845
DACO FIRE EQUIPMENT
201 AVE R
PO BOX 5006
LUBBOCK, TX 79408
Terms
Net 30
Rep
LLF
FOB
Phone #
806-763-0808
Fax #
806-763-9151
Total
Subtotal
Sales Tax (0.0%)
Item Description Qty Rate Total
LIOCLTM-32 LIBERTY COAT, 32"35 1,023.00 35,805.00
LIOPLBM LIBERTY PANT 35 702.00 24,570.00
BUY BOARD CONTRACT # 363-10
PER TECHINCAL SPECS DATED 7-31-12, PBI MAX
NATURAL OUTER SHELL, CROSSTECH BLACK
MOISTURE BARRIER
PRICE INCLUDES FREIGHT
PRICING GOOD THROUGH 9-30-14
$60,375.00
$60,375.00
$0.00
27
November 25, 2013
Consent Agenda Item No. 2e
Annual Roadway Traffic Markings Contract
To: Kelly Templin, City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action and discussion regarding a contract in the
amount of $633,900 to DIJ Construction for the installation of roadway traffic markings.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
2. Improving Transportation
Recommendation(s): Staff recommends approval of this contract.
Summary: This Contract will provide essential pavement markings for guiding vehicular
traffic, bicyclist and pedestrians throughout the City. The City will use this contract to
install pavement markings on streets that are rehabilitated or reconstructed in the future,
and to replace existing pavement markings that have faded or failed. It is anticipated that
Public Works will spend approximately $150,000 each year on pavement markings.
Budget & Financial Summary: Funding for the Annual Blanket Purchase Order for the
installation of roadway markings is provided from the operating budget of Traffic Operations
Budget.
Reviewed and Approved by Legal: Yes
Attachments:
1. Bid #14-006 Tabulation
2. Construction Contracts are on file in the City Secretary’s Office.
28
City of College Station - Purchasing Division
Bid Tabulation for #14-006
"Annual Traffic Pavement Striping and Marking Services"
Open Date: Tuesday, October 29, 2013 @ 2:00 p.m.
Page 1 of 2
ITEM QTY UNIT DESCRIPTION UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE
1 12,000 LF REFL PAV MRK TY I (W) 4" (BRK) (090MIL)$0.55 $6,600.00 $0.53 $6,360.00
2 20,000 LF REFL PAV MRK TY I (W) 4" (SLD) (090MIL)$0.55 $11,000.00 $0.53 $10,600.00
3 3,500 LF REFL PAV MRK TY I (W) 4" (DOT) (090MIL)$1.00 $3,500.00 $0.83 $2,905.00
4 20,000 LF REFL PAV MRK TY I (W) 6" (SLD) (090MIL)$0.75 $15,000.00 $0.76 $15,200.00
5 5,000 LF REFL PAV MRK TY I (W) 8" (SLD) (090MIL)$0.90 $4,500.00 $0.89 $4,450.00
6 10,000 LF REFL PAV MRK TY I (W) 12" (SLD) (125MIL) $3.00 $30,000.00 $2.65 $26,500.00
7 5,000 LF REFL PAV MRK TY I (W) 18" (SLD) (125MIL) $3.00 $15,000.00 $3.90 $19,500.00
8 4,500 LF REFL PAV MRK TY 1 (Y) 4" (BRK) (090MIL)$0.65 $2,925.00 $0.53 $2,385.00
9 5,000 LF REFL PAV MRK TY I (Y) 4" (SLD) (090MIL)$0.65 $3,250.00 $0.53 $2,650.00
10 4,500 LF REFL PAV MRK TY I (W) 24" (SLD) (125MIL)$5.50 $24,750.00 $5.30 $23,850.00
11 50,000 LF REF PAV MRK TY II (W) 4" (BRK)$0.40 $20,000.00 $0.24 $12,000.00
12 5,000 LF REF PAV MRK TY II (W) 4" (DOT)$0.60 $3,000.00 $0.28 $1,400.00
13 175,000 LF REF PAV MRK TY II (W) 4" (SLD)$0.33 $57,750.00 $0.24 $42,000.00
14 150,000 LF REF PAV MRK TY II (W) 6" (SLD)$0.40 $60,000.00 $0.36 $54,000.00
15 3,000 LF REF PAV MRK TY II (W) 8" (SLD)$0.60 $1,800.00 $0.45 $1,350.00
16 2,500 LF REF PAV MRK TY II (W) 24" (SLD)$1.75 $4,375.00 $1.56 $3,900.00
17 15,000 LF REF PAV MRK TY II (Y) 4" (BRK)$0.35 $5,250.00 $0.26 $3,900.00
18 45,000 LF REF PAV MRK TY II (Y) 4" (SLD)$0.33 $14,850.00 $0.26 $11,700.00
19 2,500 LF REF PAV MRK TY II (Y) 24" (SLD)$0.80 $2,000.00 $1.56 $3,900.00
20 9,600 SF RF PAV MRK TY I (W) (LEGEND) (125MIL)$4.00 $38,400.00 $9.77 $93,792.00
21 400 SF RF PAV MRK TY I (Y) (LEGEND) (125MIL)$2.00 $800.00 $9.85 $3,940.00
22 1,500 LF REFL PAV MRK TY I (W) 4" (BRK) (090MIL) (CALLOUT)$1.00 $1,500.00 $1.11 $1,665.00
23 2,500 LF REFL PAV MRK TY I (W) 4" (SLD) (090MIL) (CALLOUT)$1.00 $2,500.00 $1.11 $2,775.00
24 1,500 LF REFL PAV MRK TY I (W) 8" (SLD) (090MIL) (CALLOUT)$2.00 $3,000.00 $2.22 $3,330.00
25 2,500 LF REFL PAV MRK TY I (W) 12" (SLD) (125MIL) (CALLOUT)$5.50 $13,750.00 $2.90 $7,250.00
26 1,200 LF REFL PAV MRK TY I (Y) 4" (BRK) (090MIL) (CALLOUT)$1.00 $1,200.00 $1.11 $1,332.00
27 1,200 LF REFL PAV MRK TY I (Y) 4" (SLD) (090MIL) (CALLOUT)$1.00 $1,200.00 $1.11 $1,332.00
28 3,000 LF REFL PAV MRK TY I (Y) 24" (SLD) (125MIL) (CALLOUT)$3.00 $9,000.00 $5.40 $16,200.00
29 10,000 SF RF PAV MRK TY I (W) (LEGEND) (125MIL) (CALLOUT)$4.00 $40,000.00 $9.77 $97,700.00
30 1,000 SF RF PAV MRK TY I (Y) (LEGEND) (125MIL) (CALLOUT)$2.25 $2,250.00 $9.85 $9,850.00
31 25,000 LF PAVEMENT SEALER 4"$0.25 $6,250.00 $0.24 $6,000.00
32 20,000 LF PAVEMENT SEALER 6"$0.35 $7,000.00 $0.36 $7,200.00
33 8,000 LF PAVEMENT SEALER 8"$0.45 $3,600.00 $0.45 $3,600.00
34 15,000 LF PAVEMENT SEALER 12"$1.00 $15,000.00 $0.72 $10,800.00
35 8,000 LF PAVEMENT SEALER 24"$2.00 $16,000.00 $1.56 $12,480.00
36 9,600 SF PAVEMENT SEALER (LEGEND)$1.00 $9,600.00 $1.56 $14,976.00
BASE BID
DIJ Construction, Inc.
(Bertram, TX)
N-Line Traffic Maintenance,
L.P.
(Bryan, TX)
29
City of College Station - Purchasing Division
Bid Tabulation for #14-006
"Annual Traffic Pavement Striping and Marking Services"
Open Date: Tuesday, October 29, 2013 @ 2:00 p.m.
Page 2 of 2
ITEM QTY UNIT DESCRIPTION UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE
DIJ Construction, Inc.
(Bertram, TX)
N-Line Traffic Maintenance,
L.P.
(Bryan, TX)
37 10,000 LF FIRE LANE STRIPING 6"$0.50 $5,000.00 $0.56 $5,600.00
38 10,000 LF NON-REFLECTORIZED TY II CURB MARKINGS $0.75 $7,500.00 $0.40 $4,000.00
39 5,000 LF
NON-REFLECTORIZED TY II CURB MARKINGS WITH
WORDS PER 15 FEET $1.00 $5,000.00 $0.65 $3,250.00
40 25 EA ADA TY II EMBLEM $30.00 $750.00 $14.00 $350.00
41 25 EA ADA TY II EMBLEM (BLUE BACKGROUND)$50.00 $1,250.00 $28.00 $700.00
42 1,200 EA REFL PAV MRKR TY I - A $1.00 $1,200.00 $2.75 $3,300.00
43 1,200 EA REFL PAV MRKR TY I - C $3.75 $4,500.00 $2.75 $3,300.00
44 1,500 EA REFL PAV MRKR TY II - A - A $3.75 $5,625.00 $2.75 $4,125.00
45 1,500 EA REFL PAV MRKR TY II - C - R $4.00 $6,000.00 $2.75 $4,125.00
46 1,500 EA TRAFFIC BUTTON TY W / Y $3.50 $5,250.00 $1.90 $2,850.00
47 750 EA REFL PAV MRKR TY I - A (CALLOUT)$1.00 $750.00 $2.75 $2,062.50
48 750 EA REFL PAV MRKR TY I - C (CALLOUT)$3.75 $2,812.50 $2.75 $2,062.50
49 750 EA REFL PAV MRKR TY II - A - A (CALLOUT)$3.75 $2,812.50 $2.75 $2,062.50
50 750 EA REFL PAV MRKR TY II - C - R (CALLOUT)$4.00 $3,000.00 $2.75 $2,062.50
51 50 EA REFL PAV MRKR TY II - B - B (CALLOUT)$10.00 $500.00 $2.95 $147.50
52 15,000 LF ELIM EXT PAV MRK & MRKS (4")$1.00 $15,000.00 $1.00 $15,000.00
53 10,000 LF ELIM EXT PAV MRK & MRKS (6")$0.75 $7,500.00 $1.30 $13,000.00
54 10,000 LF ELIM EXT PAV MRK & MRKS (8")$1.00 $10,000.00 $1.50 $15,000.00
55 5,000 LF ELIM EXT PAV MRK & MRKS (12")$1.50 $7,500.00 $2.00 $10,000.00
56 10,000 LF ELIM EXT PAV MRK & MRKS (18")$1.00 $10,000.00 $2.50 $25,000.00
57 4,500 LF ELIM EXT PAV MRK & MRKS (24")$3.00 $13,500.00 $3.00 $13,500.00
58 1,500 EA ELIM EXT (RAISED PAVEMENT MARKERS)$1.00 $1,500.00 $0.50 $750.00
59 5,000 SF ELIM EXT PAV MRK & MRKS (LEGEND)$3.00 $15,000.00 $2.25 $11,250.00
60 2,000 LF ELIM EXT PAV MRK & MRKS (4") (CALLOUT)$1.00 $2,000.00 $1.00 $2,000.00
61 3,000 LF ELIM EXT PAV MRK & MRKS (6") (CALLOUT)$1.00 $3,000.00 $1.30 $3,900.00
62 2,500 LF ELIM EXT PAV MRK & MRKS (8") (CALLOUT)$1.00 $2,500.00 $1.50 $3,750.00
63 3,000 LF ELIM EXT PAV MRK & MRKS (12") (CALLOUT)$1.70 $5,100.00 $2.00 $6,000.00
64 2,500 LF ELIM EXT PAV MRK & MRKS (18") (CALLOUT)$1.00 $2,500.00 $2.50 $6,250.00
65 2,500 LF ELIM EXT PAV MRK & MRKS (24") (CALLOUT)$3.50 $8,750.00 $3.00 $7,500.00
66 1,500 EA ELIM EXT (RAISED PAVEMENT MARKERS) (CALLOUT)$1.00 $1,500.00 $0.50 $750.00
67 1,500 SF ELIM EXT PAV MRK & MRKS (LEGEND) (CALLOUT)$4.00 $6,000.00 $2.25 $3,375.00
68 50 EA
PREFORMED BIKE LANE SYMBOLS WITH VIZIGRIP (6')
90MIL (Includes 6' Straight Arrow)$280.00 $14,000.00 $382.00 $19,100.00
$633,900.00 $738,894.50
For evaluation purposes, the Grand Total will be used to determine the lowest bidder for all items and services requested above. All bid items and/or quantities will not
necessarily be utilized during a single contract period. Quantities included in the bid are estimates only and are not guaranteed. The City's annual budget for Traffic
Pavement Striping and Marking Services is $150,000.
GRAND TOTAL
30
November 25, 2013
Consent Agenda Item No. 2f
Project Number: ST-1301
Rock Prairie Road East Rehabilitation Project
To: Kelly Templin, City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action, and discussion on a Professional Services
Contract with Bleyl and Associates in the amount of $143,600 for the professional
engineering services related to the design of the Rock Prairie Road East Rehabilitation
Project.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the professional services contract.
Summary: The Rock Prairie Road East Rehabilitation Project will reconstruct Rock Prairie
Road from Stonebrook to William D. Fitch, approximately 12,660 linear feet. Rock Prairie
Road from Stone Brook to William D. Fitch will remain a two lane rural collector street with
open drainage. The proposed improvements will extend the life of the road by 10-15 years.
The rehabilitation of Rock Prairie Road will also include replacement of cross culverts and
improvements to roadside drainage ditches where possible.
Budget & Financial Summary: A total project budget of $2,170,000 is included for this
project in the Streets Capital Improvement Projects Fund. A total of $20,013.94 has been
expended or committed to date, leaving a balance of $2,149,986.06 for design and
construction.
Attachments:
1. Project Map
2. Signed Contract is on file in the City Secretary’s Office
31
a
aa
HWY 6
Stonebrook
William D Fitch
Ü
Rock Prairie Road Rehabilitation
Location Map
32
November 25, 2013
Consent Agenda Item No. 2g
Rock Prairie Road West Right-of-Way Project (ST1025)
Real Estate contract – Tract No. 2, Wells Fargo Bank, NA
To: Kelly Templin, City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding a real estate
contract in the amount of $174,805 for the purchase of right-of-way along Rock Prairie Road
between State Highway 6 and Normand Drive.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
2. Improving Mobility
Recommendation(s): Staff recommends approval of the contract.
Summary: Approval of this contract will allow the City Attorney’s Office to close the
purchase of the Wells Fargo parcel, one of six needed for the project. The Wells Fargo
property includes a twenty-nine foot (29’) strip of land (7,555 square feet) improved with
parking, landscaping and a sprinkler system.
Included in the 2008 Bond Election is a project to acquire additional right-of-way (ROW)
along Rock Prairie Road, west of State Highway 6. Council authorized negotiations for the
land when it approved the Resolution Determining Need for this project on February 23,
2012. The intent is to secure the ROW needed for additional travel lanes along Rock Prairie
Road between State Highway 6 and Normand Drive, so that the City can proceed with
design and construction of the necessary improvements along the corridor. The widening of
the road will improve vehicular and pedestrian mobility along the corridor as the College
Station Medical District develops.
Budget & Financial Summary: The purchase price for this property is One Hundred
Seventy Four Thousand Eight Hundred Five & 00/100 Dollars (174,805.00), which is equal
to the appraised value. The current budget for the Rock Prairie Road West ROW Project is
$740,000. Funding for this project is from the 2008 general obligation bond authorization.
Funds in the amount of $163,695 have been expended or committed to date, leaving a
balance of $576,305 for this purchase, remaining ROW purchases and related expenses.
Attachments:
1. Project Map
2. Real Estate Contract – On file with the City Secretary’s Office.
33
34
November 25, 2013
Consent Agenda Item No. 2h
Project Number: ST-1112
Bird Pond Road Speed Reduction
To: Kelly Templin, City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action, and discussion on an ordinance to change
the posted speed limit on Bird Pond Road between Rock Prairie Road and the east City Limit.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the ordinance.
Summary: The Bird Pond Road Rehabilitation Project has rehabilitated Bird Pond Road
from Rock Prairie Road to the east City limits, a distance of approximately 7,200 linear feet.
Construction of the two lane major collector is nearly complete. The design of the new
roadway alignment allows for a posted speed limit of 40 MPH. The current posted speed
limit is 55 MPH. This ordinance will drop the speed limit from 55 MPH to the 40 MPH
required by the design.
Budget & Financial Summary: This ordinance amendment will have no budget impact on
the project.
Attachments:
1. Ordinance
2. Project Map
35
36
37
Rock Prairie Rd
Fro
st D
r
Bird Pond RdW o od c r e e k D rFaulkner DrF o x fire DrBarron RdE a g le A veLong
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November 25, 2013
Consent Agenda Item No. 2i
Annual Contract for Gasoline and Diesel Fuel
To: Kelly Templin, City Manager
From: Jeff Kersten, Executive Director Business Services
Agenda Caption: Presentation, possible action and discussion on renewing the annual
contract for gasoline and diesel fuel (Contract #10-054) with Brenco Marketing Corporation
(Bryan, TX) for one (1) year; and authorize the annual estimated expenditures of
$1,560,000.
Relationship to Strategic Goals:
Recommendation(s): Staff recommends approval of the renewal of the contract and
authorize estimated annual expenditures totaling $1,560,000 to Brenco Marketing
Corporation. The contract has firm fixed prices for profit and delivery, allowing the City to
pay cost (which fluctuates) plus markup. The terms and conditions of the original
agreement remain unchanged for the renewal term. The annual estimated expenditures are
based on historical annual fuel usage and expenses.
Summary: Texas A&M University formally solicited bids for gasoline and diesel fuel for
itself and on behalf of several local agencies including: City of College Station, City of Bryan,
Brazos County, Bryan ISD and College Station ISD. Four (4) sealed bids were received and
opened on July 20, 2009. Brenco Marketing Corporation’s bid offered the best value
meeting specifications.
This renewal agreement will allow the City to renew the agreement for a term of one (1)
year, December 20, 2013 through December 19, 2014. This is the fourth and final renewal
term available. Fuel is placed in inventory and is available at two (2) locations: Public
Works Fleet Operations and Public Utilities Warehouse.
Budget & Financial Summary: Funds are available and budgeted in each fund.
Expenses are charged to the appropriate fund/department as fuel is used.
Reviewed and Approved by Legal: Yes
Attachments: Renewal Letter Acceptance
39
•••• • •••••••••••••••••••••• •••••• •••••••••••••••••• •• •••••• •••••••••••••••••• ••
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RENEWAL ACCEPTANC E 4
By signing here wi th, I ackn owledge and agree to renew contract #10-054, an annual price
contract for dies el fuel and gasoli ne for the amount of $1 ,56 0,00 0 .00 in accorda nce with all terms
and conditio ns p rev io usly agree d to and accepted .
I understand this renewa l term will b e for the period beginning December 20, 2013 through
December 19 , 2014 .
BRENCO MARKETING CORP. CITY O F COLLEGE S TATION
B y :(~~~L By:______________
Printed Name : .TA:>NAL-V fl . ~-'f-' City Manager
Title : Pt2e71 P6vi Date:
Date : I -1/-/ 2
APPROVED:
Execut ive Director Business Serv ices
Date:
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November 25, 2013
Consent Agenda Item No. 2j
F&B Road Overhead Feeder Construction
Bid # 14-009
To: Kelly Templin, City Manager
From: Timothy Crabb, Director of Electric Utilities
Agenda Caption: Presentation, possible action, and discussion regarding awarding a
contract for the F&B Road Overhead Feeder Construction to Power Secure Inc. in the
amount of $590,039.03
Relationship to Strategic Goals: Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the contract.
Summary: This contract will be for the construction of the F&B Road Overhead Feeder
from the Northgate Substation site, currently under construction, down F&B Road to the
Turkey Creek Road. This new electric distribution power line will provide the necessary
infrastructure for current and future needs in providing reliable electric service to the Bio-
Corridor area.
Sealed competitive bids were received and open on October 31, 2013 from three (3)
companies with Power Secure Inc. being the lowest responsible bidder in the amount of
$590,039.03
Budget & Financial Summary: Funds are budgeted and available in the City of College
Station’s Electric Utility Department Capital Improvement Project Budget.
Reviewed and Approved by Legal: Yes
Attachments:
1. Bid Tabulation
2. Project Location Map
PDF created with pdfFactory Pro trial version www.pdffactory.com47
Page 1
Unit No.No. of Units Labor Price ($)Extended Labor
Price ($)Labor Price ($)Extended Labor
Price ($)Labor Price ($)Extended Labor
Price ($)
C40~1 $746.14 $746.14 $762.00 $762.00 $1,234.44 $1,234.44
C55 16 $899.55 $14,392.80 $1,089.00 $17,424.00 $2,282.44 $36,519.04
C55~29 $939.08 $27,233.32 $1,340.00 $38,860.00 $2,642.44 $76,630.76
C60 14 $1,010.22 $14,143.08 $1,343.10 $18,803.40 $3,074.44 $43,042.16
C60~5 $1,055.22 $5,276.10 $1,450.00 $7,250.00 $3,592.84 $17,964.20
C65 4 $1,140.00 $4,560.00 $1,485.00 $5,940.00 $4,214.92 $16,859.68
C65~10 $1,183.60 $11,836.00 $1,523.00 $15,230.00 $4,961.41 $49,614.10
C70~1 $1,247.17 $1,247.17 $2,419.90 $2,419.90 $5,857.21 $5,857.21
C75 2 $1,396.36 $2,792.72 $2,471.70 $4,943.40 $7,147.16 $14,294.32
C75~3 $1,460.00 $4,380.00 $2,571.00 $7,713.00 $8,480.10 $25,440.30
C85 1 $2,034.00 $2,034.00 $2,715.90 $2,715.90 $10,079.63 $10,079.63
C85~1 $2,168.00 $2,168.00 $2,891.00 $2,891.00 $11,999.06 $11,999.06
CS-CBF 87 $1,078.57 $93,835.59 $577.50 $50,242.50 $170.41 $14,825.67
CS-DC-VC1-2-FG 22 $601.08 $13,223.76 $848.10 $18,658.20 $718.75 $15,812.50
CS-DC-VC1-2-FG ~29 $716.23 $20,770.67 $848.10 $24,594.90 $718.75 $20,843.75
CS-DC-VC1-2A-FG 2 $621.05 $1,242.10 $782.10 $1,564.20 $718.75 $1,437.50
CS-DC-VC1-2A-FG ~10 $736.05 $7,360.50 $782.10 $7,821.00 $718.75 $7,187.50
CS-DC-VC1-3-FG~1 $393.18 $393.18 $1,164.90 $1,164.90 $718.75 $718.75
CS-DC-VC1-3A-FG ~2 $508.18 $1,016.36 $1,230.90 $2,461.80 $718.75 $1,437.50
CS-DC-VC1-3-12-FG ~1 $508.18 $508.18 $1,230.90 $1,230.90 $718.75 $718.75
CS-DC-VC7-FG ~8 $550.00 $4,400.00 $2,072.40 $16,579.20 $762.50 $6,100.00
CS-DC-VC7-12-FG 1 $393.18 $393.18 $2,072.40 $2,072.40 $762.50 $762.50
CS-DC-VC7-LN-FG 1 $405.12 $405.12 $2,072.40 $2,072.40 $762.50 $762.50
CS-DC-VC7A-FG 6 $508.18 $3,049.08 $2,072.40 $12,434.40 $762.50 $4,575.00
CS-DC-VC7A-FG ~3 $550.00 $1,650.00 $2,072.40 $6,217.20 $762.50 $2,287.50
CS-VC1-2 1 $247.14 $247.14 $547.80 $547.80 $555.72 $555.72
CS-VC1-2-LN-FG 2 $247.14 $494.28 $570.90 $1,141.80 $555.72 $1,111.44
CS-VC2-2-FG 2 $371.59 $743.18 $881.10 $1,762.20 $555.72 $1,111.44
CS-VC7-FG 8 $393.18 $3,145.44 $1,036.20 $8,289.60 $555.72 $4,445.76
CS-VC7-FG ~2 $550.00 $1,100.00 $1,036.20 $2,072.40 $555.72 $1,111.44
CS-VC7-LN-FG 1 $247.14 $247.14 $1,036.20 $1,036.20 $555.72 $555.72
CS-VC7-LN-X 4 $347.05 $1,388.20 $1,036.20 $4,144.80 $555.72 $2,222.88
CS-VC7-LN-X~2 $462.05 $924.10 $1,036.20 $2,072.40 $555.72 $1,111.44
CS-VC7-X ~1 $550.00 $550.00 $749.00 $749.00 $555.72 $555.72
CS-VC7A-X 6 $550.00 $3,300.00 $749.10 $4,494.60 $555.72 $3,334.32
CS-VC7A-X~1 $550.00 $550.00 $749.10 $749.10 $555.72 $555.72
CS-VC9-2-FG-LN~2 $486.59 $973.18 $808.50 $1,617.00 $555.72 $1,111.44
#795 AAC 50.500 $2,040.00 $103,020.00 $3.04 $153,520.00 $2.00 $101,000.00
#795 AAC ~48.918 $2,250.00 $110,065.50 $3.04 $148,710.72 $2.50 $122,295.00
#4/0 ACSR 0.378 $984.00 $371.95 $2.38 $899.64 $1.60 $604.80
#6 DPLX 0.193 $636.00 $122.75 $1.88 $362.84 $1.10 $212.30
#1/0 ACSR 0.161 $871.00 $140.23 $1.39 $223.79 $1.50 $241.50
#1/0 ACSR~0.483 $971.00 $468.99 $1.39 $671.37 $1.50 $724.50
#477 ACSR~1.134 $1,130.00 $1,281.42 $2.90 $3,288.60 $1.75 $1,984.50
CS-E1-2PP 5 $53.17 $265.85 $245.39 $1,226.95 $611.25 $3,056.25
CS-E2-2PP 4 $101.41 $405.64 $245.39 $981.56 $611.25 $2,445.00
CS-E12PP 8 $154.90 $1,239.20 $313.50 $2,508.00 $611.25 $4,890.00
CS-E13PP 12 $175.00 $2,100.00 $244.20 $2,930.40 $668.30 $8,019.60
CS-F1-2H 10 $135.17 $1,351.70 $445.50 $4,455.00 $904.65 $9,046.50
CS-F1-3H 13 $151.30 $1,966.90 $501.60 $6,520.80 $1,181.75 $15,362.75
City of College Station
Bid Tabulation for #14-009
F&B Road Overheard Feeder Construction
Open Date: October 31, 2013 at 2:00 p.m.
SUBTOTAL TOTAL
SUBTOTAL TOTAL
SUBTOTAL TOTAL
SUBTOTAL TOTAL
$184,644.92
$68,074.79
$3,318.60
$4,010.69
Section D
Section C
Section 1A
$215,470.84
SUBTOTAL TOTAL
Section F
Section E
$307,676.96
$7,646.91
$10,975.80
$175,195.10
$125,548.40
PowerSecure Inc.Willbros T&D Services LLC Trusty Construction
$324,360.57
$80,426.79
$227,062.60
$18,410.85
$24,409.25
48
Page 2
Unit No.No. of Units Labor Price ($)Extended Labor
Price ($)Labor Price ($)Extended Labor
Price ($)Labor Price ($)Extended Labor
Price ($)
PowerSecure Inc.Willbros T&D Services LLC Trusty Construction
CS-G39-10 1 $621.55 $621.55 $1,062.60 $1,062.60 $600.00 $600.00
CS-M2-2 58 $42.04 $2,438.32 $125.40 $7,273.20 $97.80 $5,672.40
CS-M2-11-DC 17 $42.04 $714.68 $1,386.00 $23,562.00 $138.55 $2,355.35
CS-M2-11 10 $42.04 $420.40 $151.80 $1,518.00 $138.55 $1,385.50
CS-M2-15 2 $299.68 $599.36 $343.20 $686.40 $97.80 $195.60
CS-K14 3 $14.97 $44.91 $95.70 $287.10 $37.50 $112.50
CS-M3-15 1 $2,393.31 $2,393.31 $5,280.00 $5,280.00 $4,690.00 $4,690.00
CS-M3-16 1 $2,544.00 $2,544.00 $5,280.00 $5,280.00 $4,690.00 $4,690.00
CS-M5-9~6 $243.10 $1,458.60 $171.60 $1,029.60 $167.50 $1,005.00
CS-M9-13~1 $166.43 $166.43 $4,088.70 $4,088.70 $5,360.00 $5,360.00
CS-M26-16A 1 $55.09 $55.09 $112.20 $112.20 $134.00 $134.00
CS-VM-5-2 3 $10.30 $30.90 $89.10 $267.30 $67.00 $201.00
CS-VM-5-5 ~83 $11.25 $933.75 $69.30 $5,751.90 $67.00 $5,561.00
R1-10 0.9 $4,200.00 $3,780.00 $10,000.00 $9,000.00 $3,500.00 $3,150.00
R1-10A 0.2 $6,700.00 $1,340.00 $2,500.00 $500.00 $2,800.00 $560.00
#1/0 ACSR 4.349 $560.00 $2,435.44 $0.99 $4,305.51 $0.54 $2,348.46
#1/0 ACSR~1.618 $945.00 $1,529.01 $0.99 $1,601.82 $0.54 $873.72
#4/0 ACSR~24.924 $1,234.00 $30,756.22 $1.45 $36,139.80 $0.59 $14,705.16
#4/0 ACSR 5.529 $1,009.00 $5,578.76 $1.45 $8,017.05 $0.59 $3,262.11
#477 ACSR~0.525 $1,525.00 $800.63 $1.82 $955.50 $0.70 $367.50
30 1 $243.00 $243.00 $330.00 $330.00 $425.20 $425.20
35 1 $243.00 $243.00 $336.60 $336.60 $478.35 $478.35
35~8 $255.00 $2,040.00 $336.60 $2,692.80 $478.35 $3,826.80
40~7 $280.00 $1,960.00 $396.00 $2,772.00 $504.93 $3,534.51
45 1 $265.00 $265.00 $445.50 $445.50 $531.50 $531.50
45~6 $310.00 $1,860.00 $445.50 $2,673.00 $531.50 $3,189.00
50~3 $345.00 $1,035.00 $501.60 $1,504.80 $558.08 $1,674.24
55 1 $290.00 $290.00 $600.60 $600.60 $584.65 $584.65
55~1 $385.00 $385.00 $600.60 $600.60 $584.65 $584.65
C40~1 $301.14 $301.14 $1,412.40 $1,412.40 $664.37 $664.37
C45~2 $312.50 $625.00 $1,485.00 $2,970.00 $717.52 $1,435.04
F45-3~1 $288.90 $288.90 $1,485.00 $1,485.00 $531.50 $531.50
F55~1 $315.88 $315.88 $1,557.60 $1,557.60 $584.65 $584.65
S50~1 $767.05 $767.05 $1,485.00 $1,485.00 $558.08 $558.08
S55~1 $790.00 $790.00 $1,590.60 $1,590.60 $584.65 $584.65
CS-C1~10 $51.14 $511.40 $376.20 $3,762.00 $106.30 $1,063.00
CS-C1-2~8 $188.04 $1,504.32 $379.50 $3,036.00 $106.30 $850.40
CS-C1-2R (10')~1 $145.09 $145.09 $419.10 $419.10 $106.30 $106.30
CS-C1-2R~1 $110.90 $110.90 $419.10 $419.10 $106.30 $106.30
CS-C1-3~1 $119.67 $119.67 $448.80 $448.80 $106.30 $106.30
CS-C2-1LN~1 $121.00 $121.00 $478.50 $478.50 $106.30 $106.30
CS-C4-1~4 $197.34 $789.36 $795.30 $3,181.20 $106.30 $425.20
CS-C7 2 $130.01 $260.02 $521.40 $1,042.80 $106.30 $212.60
CS-C7~3 $158.55 $475.65 $521.40 $1,564.20 $106.30 $318.90
CS-C7-FG~1 $158.55 $158.55 $554.40 $554.40 $106.30 $106.30
CS-C7-X~2 $206.76 $413.52 $462.00 $924.00 $106.30 $212.60
CS-C8~1 $294.34 $294.34 $772.20 $772.20 $106.30 $106.30
CS-C9-3 1 $125.35 $125.35 $366.30 $366.30 $106.30 $106.30
CS-E1-2 1 $74.04 $74.04 $211.20 $211.20 $53.15 $53.15
CS-E1-2PP 14 $76.71 $1,073.94 $237.60 $3,326.40 $53.15 $744.10
CS-E1-3A 2 $62.90 $125.80 $287.10 $574.20 $132.88 $265.76
CS-E2-2 11 $68.34 $751.74 $264.00 $2,904.00 $132.88 $1,461.68
SUBTOTAL TOTAL
SUBTOTAL TOTAL
SUBTOTAL TOTAL
SUBTOTAL TOTAL
SUBTOTAL TOTAL $5,120.00
$7,582.08
Section I
Section R
Section M
Section K
Section H
Section G
$44.91
$4,172.76
$621.55 $1,062.60
$33,039.60
$287.10
$21,809.70
$9,500.00 $3,710.00
$112.50
$21,641.00
$600.00
$9,608.85
49
Page 3
Unit No.No. of Units Labor Price ($)Extended Labor
Price ($)Labor Price ($)Extended Labor
Price ($)Labor Price ($)Extended Labor
Price ($)
PowerSecure Inc.Willbros T&D Services LLC Trusty Construction
CS-E3-2 8 $62.67 $501.36 $257.40 $2,059.20 $132.88 $1,063.04
CS-E12PP 5 $167.89 $839.45 $211.20 $1,056.00 $21.26 $106.30
CS-F1-2 3 $43.44 $130.32 $158.40 $475.20 $199.31 $597.93
CS-F1-2H 1 $80.34 $80.34 $247.50 $247.50 $294.98 $294.98
CS-F1-3 8 $56.34 $450.72 $231.00 $1,848.00 $199.31 $1,594.48
CS-F1-3H 3 $68.59 $205.77 $247.50 $742.50 $199.31 $597.93
CS-FC7A~1 $127.95 $127.95 $633.60 $633.60 $235.99 $235.99
CS-FC7~1 $127.95 $127.95 $646.80 $646.80 $235.99 $235.99
CS-J-HOOK 1 $10.79 $10.79 $26.40 $26.40 $5.31 $5.31
CS-K14 2 $8.77 $17.54 $66.00 $132.00 $10.63 $21.26
CS-M2-2 11 $17.36 $190.96 $49.50 $544.50 $31.89 $350.79
CS-M2-9 6 $32.18 $193.08 $59.40 $356.40 $21.26 $127.56
CS-M2-11 18 $37.70 $678.60 $66.00 $1,188.00 $42.52 $765.36
CS-M5-5~8 $15.17 $121.36 $42.90 $343.20 $15.94 $127.52
CS-M5-6~10 $54.20 $542.00 $99.00 $990.00 $15.94 $159.40
CS-M5-9~4 $53.73 $214.92 $115.50 $462.00 $15.94 $63.76
CS-M9-13~1 $1,265.29 $1,265.29 $89.10 $89.10 $1,063.00 $1,063.00
CS-UC1~1 $1,112.00 $1,112.00 $2,706.00 $2,706.00 $235.99 $235.99
CS-VC1-2-FG~1 $83.01 $83.01 $425.70 $425.70 $235.99 $235.99
CS-VC1-2~2 $85.09 $170.18 $425.70 $851.40 $235.99 $471.98
CS-VC1-3~1 $158.52 $158.52 $455.40 $455.40 $235.99 $235.99
CS-VC9-2LN~1 $135.70 $135.70 $379.50 $379.50 $235.99 $235.99
CS-VC9-2~1 $150.77 $150.77 $379.50 $379.50 $235.99 $235.99
CS-VM5-5~3 $15.17 $45.51 $92.40 $277.20 $26.57 $79.71
CS-F1-2H 1 $80.34 $80.34 $148.50 $148.50 $294.98 $294.98
CS-G310-10 1 $850.00 $850.00 $4,781.70 $4,781.70 $1,582.87 $1,582.87
CS-G39-10 1 $655.00 $655.00 $1,560.90 $1,560.90 $527.63 $527.63
CS-G39-15 2 $655.00 $1,310.00 $1,560.90 $3,121.80 $527.63 $1,055.26
CS-M26-5 2 $100.00 $200.00 $59.40 $118.80 $100.50 $201.00
CS-M8-10 1 $243.20 $243.20 $422.40 $422.40 $326.62 $326.62
CS-UM5 1 $280.00 $280.00 $524.70 $524.70 $226.13 $226.13
I & B 1 $22,741.54 $22,741.54 $3,000.00 $3,000.00 $18,611.00 $18,611.00
Traffic Control 1 $3,500.00 $3,500.00 $2,500.00 $2,500.00 $10,340.00 $10,340.00
Note: Boxes highlighted blue indicate a correction based on the unit price.
Section D - No. of Units for each line
was multipled by 1000. Unit prices
provided were based on price per foot,
not per unit which contained 1000 feet.
Section D - No. of Units for each line
was multipled by 1000. Unit prices
provided were based on price per foot,
not per unit which contained 1000 feet.
Section I - No. of Units for first five (5)
line items was multipled by 1000. Unit
prices provided were based on price per
foot, not per unit which contained 1000
feet.
Section I - No. of Units for first five (5)
line items was multipled by 1000. Unit
prices provided were based on price per
foot, not per unit which contained 1000
feet.
Exceptions
GRAND TOTAL $590,039.03
SUBTOTAL TOTAL
SUBTOTAL TOTAL
SUBTOTAL TOTAL $26,241.54
$3,538.20
$67,198.14
Section T
Section Q
$114,924.18
$10,530.30
$56,532.85
$3,919.51
Y
Y
Y
Y
Y
Y
Bid Certification
Addendum Acknowledged
Bid Bond
Y
Y
Y
$28,951.00
$799,745.77
$5,500.00
$823,696.65
50
51
November 25, 2013
Consent Agenda Item No. 2k
Authorization to Disburse Incentive Funding for the
Texas A&M Institute for Preclinical Studies
To: Kelly Templin, City Manager
From: Randall Heye, Assistant to the City Manager
Agenda Caption: Presentation, possible action, and discussion authorizing the last
of five annual payments of an economic development incentive in the total amount of
$250,000 for the Texas A&M Institute for Preclinical Studies (TIPS).
Recommendation(s): In fulfillment of the City’s obligation, staff recommends
approval of the last of five annual payments of $250,000 to Texas A&M University for
performance in 2012-2013.
Summary: On December 14, 2006 the City Council unanimously approved a
resolution in support of a five year, $1.25 million incentive for the Texas A&M
Institute for Preclinical Studies as part of a larger Economic Development Agreement
with the Research Valley Partnership (RVP).
In return for the City’s contribution, TIPS has made an investment of more than
$40,000,000 in real and personal property and constructed an 112,000 square foot
facility on Raymond Stotzer Parkway. Approximately 12,000 gross square feet of that
facility serves as life science business accelerator offices. Additionally, TIPS has
committed to create new jobs each year for the term of the agreement. During
State Fiscal Year 2013, TIPS hired 5 new employees and maintained 36 total
employees, not including student workers.
Further details regarding TIPS’ performance in State Fiscal Year 2013 are included in
the attached Annual Certification – Supporting Documentation Form.
The RVP has confirmed that TIPS is in full compliance with the provisions set forth in
the Resolution adopted by City Council. Both the City of Bryan and Brazos County
are also providing incentives and are expected to make their final annual payment.
Budget & Financial Summary: The cost of the City’s portion of the total incentive
package provided to TIPS is $1.25 million over the life (five years) of the agreement.
The City’s 2013 payment of $250,000 is budgeted and will be expended from the
City’s Economic Development Fund.
Reviewed and Approved by Legal: N/A
Attachments: TAMU Statement of Compliance
Annual Certification – Supporting Documentation Form
52
53
54
55
56
57
58
59
November 25, 2013
Consent Agenda Item No. 2L
Recommendation to Name Park Facilities
To: Kelly Templin, City Manager
From: David Schmitz, Director, Parks and Recreation Department
Relationship to Strategic Goal: Providing Core Services and Infrastructure
Agenda Caption: Presentation, possible action, and discussion regarding a
recommendation to name three neighborhood park properties currently known as The
Barracks Park; Castlegate II, Park A; and Castlegate II, Park B.
Recommendation: Staff recommends approval of the request to name the three park
facilities.
Summary: This request is in regards to three neighborhood park properties that have yet
to be formally named. During a meeting of the Parks and Recreation Advisory Board
Naming Subcommittee on Tuesday, March 12, 2013, the subcommittee members and staff
discussed suggestions for the naming of these new park properties and agreed that The
Barracks property would be Barracks Park (3.3 Acres); Castlegate II, Park A would be
named Excalibur Park (3.76 Acres); and, Castlegate II, Park B, would be named Camelot
Park (1.837 Acres), in keeping with the castle theme of the subdivision.
That same evening of March 12th
, the Naming Subcommittee made their recommendations
to the full advisory board at their regular monthly meeting and the Board moved
unanimously (7-0), in favor of the names chosen, pending approval by the City Council as
outlined in the City of College Station Naming of City Facilities & Sub-facilities policy.
After that meeting, the developer requested that Castlegate Parks II, A and B be named
differently, and he was given the opportunity to submit his suggestions. At the October 8,
2013 regular meeting, the Parks and Recreation Advisory Board considered his request.
After discussion the Board voted to change their initial recommendation to name Castlegate
II, Park A, to Phillips Park; and Castlegate II, Park B, to Wallace Lake Park. The motion
was made, voted on, and passed with a 6-0 vote. No changes were made to the name for
the Barracks Park.
Currently, these parks are in the final stages of development by the developer of the
subdivisions, and the city is anticipating final turnover shortly.
Budget & Financial Summary: Funding for signage of the three properties will come from
the appropriately related Park Land Dedication Zone Escrow funds.
Attachments:
1) Parks and Recreation Advisory Board Meeting Minutes, March 12, 2013
2) Parks and Recreation Advisory Board Meeting Minutes, October 8, 2013
3) Naming of City Facilities & Sub-facilities Policy
4) Parks Site Maps
5) Written Request from Wallace Phillips, Developer
60
PARKS AND RECREATION ADVISORY BOARD
AGENDA
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours
before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov.
TUESDAY, MARCH 12, 2013
REGULAR MEETING MINUTES ~ 7:00PM
Wolf Pen Creek Green Room
1015 Colgate
College Station, TX 77840
Staff Present: David Schmitz, Director; Amy Atkins, Assistant Director-Operations; Pete
Vanecek, Senior Parks Planner; Heather Lupoli, Board Secretary
Board Present: Jon Denton, Chair; David Ohendalski; Louis Hodges; Shawn Reynolds; Ida
Bellows; Sherry Ellison; Billy Hart
Visitors: Jonathan Jones
1. Call to order and Roll Call
. The meeting was called to order with a quorum present at 7:05 PM.
2. Possible action concerning requests for absences of members.
Debe Shafer and Fred Medina had
sent in a request for absence. Louis Hodges made a motion to approve the absence request submitted,
and Shawn Reynolds seconded the motion. The vote was called. All were in favor, and the motion
passed unanimously.
3. Hear visitors.
Hearing none, this item was closed
4. Consideration, possible approval, and discussion of minutes from the meeting of February 12,
2013.
Jon Denton made change on #2 to Shawn Reynolds motioned. It was confirmed by reviewing audio
file from that meeting and it was seconded by David Ohendalski. Shawn Reynolds made a motion to
approve the minutes with the change, and Sherry Ellison seconded the motion. The vote was called. All
were in favor, and the motion passed unanimously.
5. Review and decision on FY 13-14 PARD User Fees
. Billy Hart made a motion to approve the fees as
submitted, and Shawn Reynolds seconded the motion. The vote was called. All were in favor, and the
motion passed unanimously.
6. Discussion on the naming of Castlegate II A&B parks and the Barracks Park.
Discussion on the
naming of three Parks followed. Castlegate II A was proposed to go to council as Excalibur, Castlegate II
B was proposed to go to council as Camelot and The Barracks will go to council proposed as the
Barracks. Louis Hodges motion to approve the proposed names and Sherry Ellison seconded the motion.
The vote was called. All were in favor, and the motion passed unanimously.
7. Update on Senior Games .
.
This was an informational item only, and no action was taken.
8. Discussion and possible action concerning the Parks and Recreation Advisory Board Goals for
FY13This
was an informational item only. Billy Hart suggested the document needed to be updated.
9. Report, possible action, and discussion concerning the current Capital Improvements Program:
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Capital Improvements and Park Land Dedication Project Lists of February 2013.
Pete
Vanecek, Senior Park Planner, reported on Capital Improvements and Park Land Dedications
Project list. This was an informational item only, and no action was taken.
Pete Vanecek, Senior Park Planner, reported on Dedications of Less than Five Acres. This
was an informational item only, and no action was taken.
Dedications of Less than Five Acres
10. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
Next Regular Meeting ~ April 9, 2013
The Big Event Report
Update from Greenways, Vanessa Garza
Process for Marathons
11. Adjourn.
Billy Hart made a motion to adjourn the meeting, and Shawn Reynolds seconded the motion.
The vote was called. All were in favor, and the meeting adjourned at 7:53 PM.
62
PARKS AND RECREATION ADVISORY BOARD
AGENDA
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours
before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov.
TUESDAY OCTOBER 08, 2013
REGULAR MEETING ~ 7:00PM
Wolf Pen Creek Green Room
1015 Colgate
College Station, TX 77840
Staff Present: Peter Lamont, Assistant Director-Programs; Lance Jackson, Recreation
Supervisor; Heather Lupoli, Board Secretary
Board Present: Jon Denton, Chair; Louis Hodges; Billy Hart; Debe Shafer; Sherry Ellison;
Shawn Reynolds
Visitors: Wallace Phillips, Laura Nieman, Jeremy Watess, Hanna Shaw, Madison
Thomas
1. Call to order and Roll Call.
The meeting was called to order with a quorum present at
7:00 PM.
2. Possible action concerning requests for absences of members.
A notice was
received from Ida Bellows that she would be absent. Debe Shafer made a motion to
approve the absence, and Sherry Ellison seconded the motion. The vote was called.
All were in favor, and the motion passed unanimously.
3. Hear visitors.
Hearing none, this item was closed.
4. Consideration, possible approval, and discussion of minutes from the meeting of
August 13, 2013.
There was a misspelling under future agenda items which is now
corrected. Also, Billy Hart sent an e-mail informing David and Peter of his absence from
the September meeting and that has been updated. Louis Hodges made a motion to
approve the minutes as submitted (with the changes noted), and Debe Shaffer
seconded the motion. The vote was called. All were in favor, and the motion passed
unanimously.
5. Discussion and possible action concerning Mr. Phillips written request for
naming of the two Castlegate parks.
Mr. Phillips presented his request for Castlegate
II A to be named Dusty Phillips Park and Castlegate II B to be named Wallace Phillips
Park. After discussion with the board, Shawn Reynolds made a motion to approve the
suggested names and Billy Hart seconded the motion. The vote was called; two
members voted yes and three members voted no. Then after further discussion from the
board, Sherry Ellison made a motion to name Castlegate II A Phillips Park and
Castlegate II B Wallace Lake Park. Shawn Reynolds seconded the motion. The vote
was called. All were in favor and the motion passed unanimously.
63
6. Report, possible action, and discussion on the condition of park trees. Presented
by Peter Lamont.
This was an informational item only, and no action was taken.
7. Update on Lincoln Recreation Center expansion by Lance Jackson.
This was an
informational item only, and no action was taken.
8. Discussion and possible action concerning the Parks and Recreation Advisory
Board Measureable Outcomes for FY13/14.
This item was deferred to November’s
board meeting.
9. Report, possible action, and discussion concerning the current Capital
Improvements Program:
Presentation by Peter Lamont. This was an informational
item only, and no action was taken.
Capital Improvements and Park Land Dedication Project Lists of September
2013.
Dedications of Less than Five Acres
10. Presentation, possible action, and discussion on future agenda items:
A Board
Member may inquire about a subject for which notice has not been given. A statement
of specific factual information or the recitation of existing policy may be given. Any
deliberation shall be limited to a proposal to place the subject on an agenda for a
subsequent meeting.
Next Regular Meeting ~ November 12, 2013
Update on Arboretum
Measureable Outcomes
Update on Christmas at the Creek
11. Adjourn.
Billy Hart made a motion to adjourn the meeting, and Shawn Reynolds
seconded the motion. The vote was called. All were in favor, and the meeting adjourned at
8:29 PM.
Notice is hereby given that a Regular meeting of the Parks and Recreation Advisory Board of College Station, Texas will be
held on the 10th day of September, 2013. For the meeting to begin at 7:00 p.m. at the Wolf Pen Creek Green Room, 1015
Colgate, College Station, Texas, 77840. The following subjects will be discussed, to wit: See Agenda.
Posted this the _____ day of ______________________, 2013, at ________ p.m.
City of College Station, Texas
BY:
Sherry Mashburn, City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City
of College Station, Texas is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on
the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City’s website, www.cstx.gov
. The
Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on
______________________, at _________, and remained so posted continuously for at least 72 hours preceding the
scheduled time of said meeting.
64
This public notice was removed from the official posting board at the College Station City Hall on the following date and time:
by .
Dated this ____ day of ______________, 2013.
CITY OF COLLEGE STATION, TEXAS
BY:
STATE OF TEXAS )
COUNTY OF BRAZOS )
Subscribed and sworn to before me on this the _______ day of , 2013.
Notary Public – Brazos County, Texas
My commission expires: _____________________
65
Approved by Council May 14, 2012
CITY OF COLLEGE STATION
NAMING OF CITY FACILITIES AND SUB-FACILITIES
Approved May 14, 2012
To establish uniform procedures and criteria for the naming of City-owned facilities and sub-facilities
located in the City of College Station.
PURPOSE
Facility: Major City-owned buildings, parks and trails built for permanent use.
DEFINITIONS
Sub-Facility: Minor City-owned structures within a Major Facility, including but not limited to:
swimming pools, pavilions, tennis courts, large water features, trail sections or meeting rooms.
The City Council shall have the authority to name City-owned facilities and sub-facilities according to
the procedures and criteria established below.
POLICY
General Naming Criteria and Guidelines.
In order to be considered a qualifying name, the proposed name for a facility or sub-facility must
satisfy one of the following criteria:
A. Be descriptive of a geographic location or a significant natural feature in or near the facility,
or an adjoining subdivision, street, or school.
B. Commemorate historical events, groups or individuals that remain of continued importance
to the City, region, State, and/or Nation.
C. Commemorate individuals who are deceased and have a history of exceptional community
service or contributions to the facility’s best interests and purposes, such as:
a. Involvement in a leadership role in civic organizations that are devoted to community
improvement;
b. Assistance to the underprivileged, as well as people with physical or intellectual
disabilities;
c. Active promotion of effective programs for youth or senior citizens within the
community;
d. Active promotion of and organizing community events and activities that have enriched
the quality of life within the community;
e. Active promotion of and directed efforts to improve the aesthetic appearance and
environmental quality of the community; or
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Approved by Council May 14, 2012
f. Leading efforts to collect, promote and retain the historical heritage of the community.
D. Commemorate individuals who made significant contributions to the City’s acquisition or
development of the facility.
a. If a facility is named to commemorate or honor an individual or group, the relative
importance of the facility to be named after the individual or group should match the
respective stature, characteristics and contributions. The following circumstances may
be considered in naming of a facility after a donor, benefactor or group:
i. Land for the majority of the facility was deeded to the City;
ii. Contribution of a minimum of 50% of the capital construction costs associated
with developing the facility; or
iii. Provision of an endowment for at least 50% of a facility’s estimated useful life for
the continued maintenance and/or programming of the facility.
b. The City Council may alter these guidelines if deemed necessary.
c. The City reserves the right to utilize criminal background checks as part of the vetting
process in order to ascertain an honoree’s good character.
E. Recognize organizations involved in a public-private partnership with the City that have
made significant financial or capital contributions to the acquisition or development of the
facility. This includes any Naming Rights Agreement approved by City Council.
F. Have historical, cultural, or social significance for future generations.
G. Research indicates that the area around the facility, or the facility itself, has been commonly
named in an unofficial capacity by residents.
Restrictions on the Naming of Public Facilities and Sub-Facilities.
A. No duplication of other facility’s or sub-facility’s names To minimize confusion, facilities will
not be subdivided beyond the level of sub-facilities for the purpose of naming unless there
are readily identifiable physical divisions such as roads or waterways.
B. Facility names that might be considered discriminatory or derogatory will not be
considered.
C. Facility names will not advocate for or promote a current political figure, political affiliation,
ideology or religion.
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Approved by Council May 14, 2012
Guidelines for Naming Process
PROCEDURE
Naming of Major Facilities
A. A permanent name for the facility should be finalized no later than the 50% completion
mark in the construction or acquisition process.
a. Prior to the permanent naming of a facility, the location shall be referred to by its
address or location designation until the facility is given an official name.
B. The City will utilize a Council Facilities Task Force to facilitate the naming of facilities.
C. The Council Facilities Task Force will proceed with the naming of a facility according to the
following:
a. The facility naming process is initiated with the approval of the design, construction or
acquisition of a facility.
b. The City Council may choose from a variety of sources for name recommendations (i.e.
Council member, staff or donor recommendations, historical review of the site,
recommendations from the Parks and Recreation Advisory Board, recommendations
from previous owners, etc.). Names may be suggested by citizens and/or community
groups by submission to the Mayor, City Council or City Manager.
c. Names may be submitted by the departmental owner of the facility, executive
management, the Mayor or members of the City Council.
d. All names for City facilities will be approved by a majority City Council vote regardless of
the source of the name’s recommendation.
Naming of Sub-Facilities
A. All requests for the naming or renaming of a sub-facility shall be made in writing to the
Director of Parks and Recreation for parks sub-facilities or to the City Manager for all other
sub-facilities. Written requests should at a minimum contain the following:
a. The proposed name;
b. Reasons for the proposed name;
c. Written documentation indicating community support for the proposed name (if
applicable);
d. If proposing to name a facility within a park, include a description/map showing the
location of the facility; and
e. If proposing to name a facility after an individual, group, donor or benefactor, include
documentation of that person or group’s significance and good reputation in the City’s,
State’s, or Nation’s history. Please refer to the commemorative naming conditions for
an individual found in this policy.
B. Upon receipt, the Director of Parks and Recreation or the City Manager will:
68
Approved by Council May 14, 2012
a. Review the proposed request for its adherence to the policies of the City of College
Station and
b. Ensure that supporting information has been authenticated, particularly when an
individual’s name is proposed as the facility’s or sub-facility’s name.
C. When deemed appropriate, the City Manager will recommend the Facilities Task Force
review sub-facility renaming suggestions.
D. The Facilities Task Force will review the sub-facility naming request at a Facilities Task Force
meeting and make a recommendation to the City Council. In all cases, the City Council will
have the final authority in accepting or rejecting the naming proposal by majority.
Guidelines for Re-Naming Process.
A. The renaming of facilities or sub-facilities is discouraged. It is recommended that efforts to
change a name be subject to a critical examination so as not to diminish the original
justification for the name or discount the value of the prior contributors.
a. Parks or other facilities named by deed restriction shall not be considered for renaming.
b. Parks and facilities named after individuals shall not be renamed unless it is determined
that the individual’s personal character is or was such that the continued use of the
name for a facility would not be in the best interest of the City or community.
Exceptions may be considered in cases of changes in use of facilities or for facility
demolitions.
B. If it is decided by the City Manager that it is in the best interest of the City to rename a
major or sub-facility, it may be renamed in accordance with the criteria and guidelines
outlined in the procedures of this policy.
Plaques, Markers and Memorials.
A. Plaques, markers and memorials may be incorporated into a facility or sub-facility during
the design phase of the project. Plaques, markers, and memorials that are incorporated
into the design of a facility will be subject to the same oversight and controls as applicable
to the rest of the project.
B. Plaques, markers, and memorials added to a facility or sub-facility after its completion and
opening will be designed and installed according to the City’s Dedication Plaque Policy.
69
Wellborn Road
Rock Prairie Rd.J
Barracks II Location MapHo
ll
e
ma
n
Dr.
The Barracks Parks
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WA LLACE LAKE PARK
PHILLIPSPARK
CASTLEGATE CASTLEGATE
CASTLEGATE IICASTLEGATE II
HWY.40
Victoria ave.Greens Prairie Rd.W.S.Philips Pkwy.
J Castlegate II Parks Location Map
Castlegate II
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November 25, 2013
Regular Agenda Item No. 1
Water Conservation Update
To: Kelly Templin, City Manager
From: Dave Coleman, Water Services Director
Agenda Caption: Presentation, possible action, and discussion regarding progress on
water conservation actions.
Relationship to Strategic Goals: Sustainable City; Core Services and Infrastructure
Recommendation: None, provided for information.
Summary: The Water Services Department has been working with the TAMU Water
Program for the past several years to improve our Water Conservation Program. The
primary thrust of this effort has been to generate letters to high-usage homeowners that
provide information regarding their individual water usage, with suggestions on how they
can reduce their water usage and save money. These letters are mailed out in the early
Spring, and then actual water usage is tracked over the Summer, to gauge the
effectiveness. Each year, the letters have been improved, such that the most recent letter
includes an estimated water budget for each home, as well as average water usage in that
person’s neighborhood. The number of letters each year has been:
2009: 1,500
2010: 1,500
2011: 1,500
2012: 4,770
2013: 5,153
Professor Ron Kaiser is the Chairman of the TAMU Water Program, and he has graciously
agreed to provide a briefing to City Council on the effectiveness of our efforts.
Budget & Financial Summary: None.
Reviewed and Approved by Legal: Not required.
Attachment:
Sample letter
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November 25, 2013
Regular Agenda Item No. 2
ILA and Ordinance for Wastewater Industrial Pre-Treatment Program
To: Kelly Templin, City Manager
From: David Coleman, Director of Water Services.
Agenda Caption: Presentation, possible action, and discussion to approve both an Inter-
Local Agreement (ILA) with the City of Bryan for sewer use and pretreatment, and an
ordinance amendment to Chapter 11 “Utilities” Section 6 “Industrial Waste” by adding
Section N “City of Bryan Wastewater”, to create an effective wastewater Industrial Pre-
Treatment Program (IPP) in the Bio-Corridor area.
Relationship to Strategic Goals: Core Services and Infrastructure.
Recommendation: Staff recommends approval of both ILA and Ordinance.
Summary: In a portion of the Bio-Corridor area, the city of Bryan is providing sewer
service within the College Station city limits. In this specific area, College Station must
assist Bryan to enforce their Industrial Pre-Treatment Program (IPP).
For cities that have certain industries that could potentially dump damaging liquids into the
wastewater collection system, the Texas Commission on Environmental Quality (TCEQ)
requires them to have an IPP. This is a formal program, very strictly controll ed, that
requires inspection of these industrial customers, with testing and certification of
wastewater quality. The city is required to take legal action for certain non-compliance, and
must have all these regulations in their code of ordinances.
The City of Bryan is required to have an IPP, however, College Station is not. Therefore, in
order for Bryan to provide sewer service inside College Station, two actions are needed:
1. College Station must agree to support Bryan’s enforcement of IPP regulations,
including taking legal action if required.
2. College Station must enact an ordinance that requires compliance with the IPP
regulations, in the area where Bryan provides sewer service.
The attached ILA has been reviewed and approved by TCEQ as being adequate to provide
the cooperation necessary for enforcement of the IPP in all circumstances. The attached
ordinance incorporates the city of Bryan’s IPP ordinance by reference, in its entirety, only
for the specific area where Bryan provides sewer service. Staff has thoroughly reviewed
both documents, and recommends Council approval.
The Bryan City Council approved this ILA November 18, 2013.
Budget & Financial Summary: No impact to Budget.
Reviewed and Approved by Legal: Yes.
Attachments:
ILA
Ordinance
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November 25, 2013
Regular Agenda Item No. 3
Rezoning - 1600 University Drive East
To: Kelly Templin, City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director of Planning & Development Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding an
amendment to Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning
Map” of the Code of Ordinances of the City of College Station, Texas by rezoning
approximately 4.4 acres for Glenhaven Estates, Phase 6 at 1600 University Drive East,
generally located at the corner of University Drive East and Glenhaven Drive from O Office
to GC General Commercial.
Relationship to Strategic Goals: Diverse Growing Economy
Recommendation(s): The Planning and Zoning Commission considered this item at their
November 7, 2013 meeting and voted 6-0 to recommend approval of the rezoning request.
Summary: This request is to rezone the property from O Office to GC General Commercial.
The Unified Development Ordinance provides the following review criteria for zoning map
amendments:
REVIEW CRITERIA
1. Consistency with the Comprehensive Plan: The Future Land Use and Character Map
was recently amended to change the designation on the subject property from
Institutional/Public to General Commercial.
2. Compatibility with the present zoning and conforming uses of nearby property
and with the character of the neighborhood: The subject property is currently
zoned O Office and abuts a single-family area, designated as Neighborhood Conservation
on the Comprehensive Land Use Plan. The existing medical clinic acts as a transition
between the single-family residential areas and University Drive East and the major
commercial activities that occur along it. With the proposed General Commercial zoning,
an increased amount of traffic can be anticipated. The Unified Development Ordinance
requires screening and buffering between commercial and residential properties.
Permitted development would include all uses within the General Commercial zoning
district.
3. Suitability of the property affected by the amendment for uses permitted by the
district that would be made applicable by the proposed amendment: The
proposed rezoning for this property is GC General Commercial from O Office.
Immediately adjacent to this property is an area zoned T Townhome, a single-family use
in an area designated as Neighborhood Conservation on the Comprehensive Plan. A GC
General Commercial zoning will allow for development that is more intense than what is
permitted in the current O Office zoning district. Requirements are in place to protect
single-family properties that abut commercial developments, such as a buffering,
allowable building height, and permitted site lighting, but these will not mitigate all
impacts. This property is a corner lot along a major arterial with a signalized
intersection.
90
4. Suitability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment: The
current O Office zoning of the property acts as a transitional buffer from University Drive
East to the abutting single-family development. Office uses typically operate during
working hours of 8:00 am to 5:00 pm which limits the amount of noise and need for site
lighting in the evening. Uses that are permitted in this zoning typically do not cater to
the general public and create less traffic than a commercial development.
5. Marketability of the property affected by the amendment for uses permitted by
the district applicable to the property at the time of the proposed amendment:
The applicant states as a justification for the request that the Scott & White clinic will
relocate to the new hospital in the Medical District, leaving this property with an office
land use that will no longer be marketable. It is understood that the current owner is
restricting the use of the property so it may not be used for medical use. Adjacent
property, across Glenhaven Drive, owned by the same party is currently zoned GC
General Commercial though designated Institutional/Public on the Comprehensive Plan.
6. Availability of water, wastewater, stormwater, and transportation facilities
generally suitable and adequate for the proposed use: Water service to the
property is provided by an existing 16-inch water main running along the south side of
University Drive East and an 8-inch waterline along the west side of Glenhaven Drive.
Domestic and fire flow demands may necessitate future water main extensions at the
time of site development. There are currently two 8-inch sanitary sewer mains extending
across Glenhaven Drive to serve the property. The proposed General Commercial land
use may create more intensity and preliminary analysis of the system has indicated that
there is available capacity to serve this type of development.
The subject tract is located in the Carters Creek drainage basin. No portion of the
property has been designated FEMA Special Flood Hazard Area. Development of the
subject tract will be required to meet the requirements of the City’s Storm Water Design
Guidelines, and site development impacts on the drainage system will be evaluated
further at that time.
The current zoning is O Office and could generate up to approximately 749 vehicles per
day (VPD). The proposed GC General Commercial zoning could generate up to
approximately 2,200 VPD, a net increase of 1,451 VPD. TxDOT’s 2009 traffic counts
along University Drive East in this area are 34,000 VPD and the City’s travel demand
model projected to 2011 indicates a volume of 42,000 VPD. In this area, University
Drive East has a capacity of 60,000 VPD with a level of service (LOS) “D” being at
50,000 VPD. University Drive East’s capacity is sufficient; however, changes may have
to be made to the traffic signal timing along this corridor. At the time of site changes, a
Traffic Impact Analysis (TIA) will be required if more than 150 vehicle trips are
generated in the peak hour.
Budget & Financial Summary: N/A
Reviewed and Approved by Legal: Yes
Attachments:
1. Background Information
2. Aerial & Small Area Map (SAM)
3. Draft P&Z Commission Meeting Minutes
4. Ordinance
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NOTIFICATIONS
Advertised Commission Hearing Date: November 7, 2013
Advertised Council Hearing Dates: November 25, 2013
The following neighborhood organizations that are registered with the City of College Station’s
Neighborhood Services have received a courtesy letter of notification of this public hearing:
Summerglen HOA
Post Oak Forest HOA
Contacts in support: None at the time of this report.
Contacts in opposition: None at the time of this report.
Inquiry contacts: None at the time of this report.
ADJACENT LAND
USES Direction
Comprehensive
Plan
Zoning
Land Use
North (across
University Drive
East)
General Commercial General Commercial
with OV Corridor
Overlay
Restaurants and retail
South Neighborhood
Conservation
T Townhome with
NPO Neighborhood
Prevailing Overlay
Glenhaven Estates
(Single-family
residential)
East (across
Glenhaven Drive)
Institutional/Public General Commercial
with OV Corridor
Overlay
Scott & White Clinic
West Neighborhood
Conservation
T Townhome with
NPO Neighborhood
Prevailing Overlay
Glenhaven Estates
(Single-family
residential)
DEVELOPMENT HISTORY
Annexation: August 1958
Zoning: R-3 Townhouse (back portion of property) March 1981
A-P Administrative Professional (front portion of property) March
1981
A-P Administrative Professional (back portion of property)
December 1984
OV Corridor Overlay January 1992
Final Plat: June 1985 Glenhaven Estates Phase 6
Site development: Scott & White Offices
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October 17, 2013 P&Z Regular Meeting Minutes Page 1 of 2
PLANNING & ZONING COMMISSION
MINUTES
Regular Meeting
October 17, 2013, 6:30 p.m.
City Hall Council Chambers
College Station, Texas
COMMISSIONERS PRESENT: Mike Ashfield, Jodi Warner, Brad Corrier, and Jerome
Rektorik
COMMISSIONERS ABSENT: Jim Ross and Bo Miles
CITY COUNCIL MEMBERS PRESENT: Julie Schultz
CITY STAFF PRESENT: Bob Cowell, Lance Simms, Jennifer Prochazka, Jason Schubert,
Matt Robinson, Morgan Hester, Jenifer Paz, Alan Gibbs, Danielle Singh, Erika Bridges, Robin
Cross, Timothy Green, and Brittany Caldwell
1.
Chairman Ashfield called the meeting to order at 7:00 p.m.
Call Meeting to Order
7. Public hearing, presentation, possible action, and discussion regarding an amendment to
Chapter 12, “Unified Development Ordinance,” Section 4.2, “Official Zoning Map,” of
the Code of Ordinances of the City of College Station, Texas, by rezoning approximately
7.4 acres in the Crawford Burnett League, Abstract No. 7, College Station, Brazos
County, Texas. Said tract being the same tract of land as described by a deed to Texas
A&M Foundation Trust Company, trustee of the Wanona Carol Randolph charitable
remainder unitrust recorded in Volume 9361, Page 87 of the Official Public Records of
Brazos County, Texas, more generally located at 2900 North Graham Road from PDD
Planned Development District to BPI Business Park Industrial. Case #13-00900189
(T.Rogers)
Regular Agenda
Staff Planner Rogers presented the rezoning and recommended approval.
Chairman Ashfield opened the public hearing.
No one spoke during the public hearing.
Chairman Ashfield closed the public hearing.
Commissioner Warner motioned to recommend approval of the rezoning.
Commissioner Rektorik seconded the motion, motion passed (4-0).
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October 17, 2013 P&Z Regular Meeting Minutes Page 2 of 2
12. Adjourn.
The meeting was adjourned at 8:30 p.m.
Approved: Attest:
______________________________ ________________________________
Mike Ashfield, Chairman Brittany Caldwell, Admin. Support Specialist
Planning & Zoning Commission Planning & Development Services
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November 25, 2013
Regular Agenda Item No. 4
Council Chambers A/V Upgrade
To: Kelly Templin, City Manager
From: Ben Roper, IT Director
Agenda Caption: Presentation, possible action, and discussion regarding the planned
Council Chambers A/V Update Project.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
Recommendation(s): Provided for information to update Council on the planning for the
Council Chambers Audio/Visual Project.
Summary: The last upgrade to the A/V equipment in the Council Chambers was in 2005.
Most of the equipment is at or beyond end of life and a wholesale replacement and upgrade
is needed. This presentation will update Council on planned upgrades and provide the
opportunity for Council to provide direction and guidance to staff regarding the options
available.
Budget & Financial Summary: The FY 14 IT Operations Budget includes funding in the
amount of $147,301 for this upgrade.
Reviewed and Approved by Legal: N/A
Attachments:
None
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November 25, 2013
Regular Agenda Item No. 5
Audit Committee Appointment
To: Kelly Templin City Manager
From: Ty Elliott, City Internal Auditor
Agenda Caption: Presentation, possible action, and discussion concerning appointment to
the City of College Station Audit Committee.
Summary:
The City of College Station Audit Committee consists of three council members. Current
members include Mayor Nancy Berry and Mayor Pro Tem Karl Mooney. A new council
member needs to be chosen to serve on the committee to fill the spot vacated by former
council member Jess Fields.
The primary role of the Audit Committee is to provide general direction to the audit function
conducted by both the City Internal Auditor and the external auditors. In doing so, the
committee meets regularly to conduct post-audit reviews of audit findings, including any
significant suggestions for improvements provided to management by the City Internal
Auditor or external auditors. In addition, the Audit Committee meets annually to give
direction to the City Internal Auditor concerning the plan of work to be conducted for the
fiscal year.
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