HomeMy WebLinkAbout07/25/2012 - Workshop Agenda Packet - City CouncilTable of Contents
Agenda 2
Special No. 2 - Citizen Survey
Coversheet revised 4
Special No. 3 - Council Strategic Plan – Mid-Year Review
Coversheet revised 5
Adopted Strategic Plan 7
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Mayor Council members
Nancy Berry Blanche Brick
Mayor Pro Tem Jess Fields
Dave Ruesink Karl Mooney
City Manager Katy-Marie Lyles
David Neeley Julie Schultz
Agenda
College Station City Council
Special Workshop Meeting
Wednesday, July 25,2012,3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Call meeting to ordef.
2. Presentation and discussion of results of a formal College Station Citizen Survey recently con~n~issioned
by the City Manager's Office.
3. Presentation, possible action. and discussion regarding the Council's Strategic Plan (2012).
4. Executive Session will be held in the Administrative Conference Room.
Personnel fGov't Code Section 551.074:; possible action -The City Council may deliberate the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer.
After executive session discussion, any final action or vote taken will be in public. The following
public officer(s) nlay be discussed:
a. City Manager
5. Adjourn.
APPROVED:
@I+-
City Manager
Notice is hereby given that a Special Workshop Meeting of the City Council of the City of College Station,
Texas will be held on the 25th day of July, 2012 at 3:00 p.m. respectively in the City Hall Council
Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed. to wit:
See Agenda
- - -
Page 12
City Council Workshop Meeting
Wednesday, July 25, 20 12
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
Collegc Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall. 1101 Texas Avenue, in College Station. Texas. and the City's
website, ww.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times.
Said Notice and Agenda were posted on July 20, 2012 at 5:00 pm and remained so posted continuously for
at least 72 hours proceeding the scl~eduled time of said meeting.
This public notice was removed from the official board at the College Station City Mall on the following
date and time: by
Dated this day of ,2012.
CITY OF COLLEGE BYSTATION, TEXAS
Subscribed and sworn to before me on this the day of -2012.
Notary Public -Brazos County, Texas My commission expires:
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be
made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be
_ viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
July 25, 2012
Special Workshop Agenda Item No. 2
2012 Citizen Survey
To: David Neeley, City Manager
From: Jay Socol, Public Communications Director
Agenda Caption: Presentation and discussion of results of a formal College Station Citizen
Survey recently commissioned by the City Manager's Office.
Relationship to Strategic Goals: Core Services and Infrastructure.
Recommendation(s): Staff recommends the City Council receive the report.
Summary: From April 30 to May 21, National Service Research (NSR) of Fort Worth
conducted a survey College Station residents to help the city assess and prioritize a wide
range of services and needs. The surveys were mailed to 8,000 randomly-selected
households, which were also given the option of completing the survey online. Any College
Station resident who was not a city employee could complete the online survey. Participants
were asked to rate various city services, quality of life issues and community characteristics,
and to rank their priorities.
The survey was publicized through local media outlets along with the city’s website, cable
TV channel and social media. A total of 853 responses were received, including 511 online
and 342 by mail. The margin of error for this sample size at a 95 percent confidence level is
plus or minus 3.4 percent.
A representative sample was received from four geographic areas within the city. In
addition, the survey includes a benchmark comparison with other Texas cities that
conducted surveys within the last two years. Detailed survey tables are available for viewing
in the Public Communications Office.
NSR performed several surveys for the City of College Station in the late 1990s and early
2000s, including the city’s last survey in 2005.
Budget & Financial Summary: The city paid NSR $9,250 to administer the survey. Other
firms were considered, but NSR was selected because of its experience in conducting city
surveys and its low bid.
Attachments: N/A
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July 25, 2012
Special Workshop Agenda Item No. 3
Council Strategic Plan – Mid-Year Review
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A Executive Director - Planning & Development Services
Relationship to Strategic Plan: All Initiatives Applicable
Agenda Caption: Presentation, possible action, and discussion regarding the Council’s
Strategic Plan (2012)
Recommendation(s): Staff recommends that the Council concur that the current Council
Strategic Plan continues to represent the desired strategic direction of the Council and that
no further adjustments are necessary until the next Council Strategic Plan retreat in
January/February 2013.
Summary: At the October 27th, 2011 meeting, Council accepted the 2012 Strategic Plan
Update and subsequently amended it at later workshops. These approvals were subject to
further discussion of a number of identified policy items (Sustainability, use of HOT funds,
street maintenance, etc). The intent was to have a series of “workshops” to deliberate on
the identified items as well as hear reports from the various funding partners the City
supports prior to the FY13 budget development. All of these discussions have been
completed and adjustments to the Strategic Plan have been made accordingly.
As Council will recall, the Council now operates under the following calendar for the strategic
plan:
January/February – Council retreat on the Strategic Plan (this is used to revisit the Strategic
Plan annually, which is then used to aid the staff in the development of individual
Department Business/Service Plans and to aid the CMO in the development of the annual
budget).
July/August – Mid-Year update on the Strategic Plan (this is used as a mid-year “check” on
the Strategic Plan which is then used to help prepare the Council for its budget workshops).
Quarterly Reports – Beginning in FY13, it is the intent that quarterly reports will be
developed for the Council that will aid in their regular monitoring of the implementation of
the Council’s Strategic Plan.
Budget & Financial Summary: N/A
Attachments:
1) Strategic Initiatives and Goals from Council Strategic Plan (2012, as
revised)
2) Council Strategic Plan (adopted October 2012, as revised)
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Strategic Initiatives and Goals – Council Strategic
Plan (2012)
Financially Sustainable City
Wise stewardship of the financial resources provided to the City
resulting in its ability to meet current service demands and
obligations without compromising the ability of future generations to
the same
Core Services and Infrastructure
Efficiently, effectively, and strategically placed and delivered core
services and infrastructure that maintains citizens health, safety, and
general welfare and enables the City’s economic growth and physical
development
Neighborhood Integrity
Long-term viable and appealing neighborhoods
Diverse Growing Economy
Diversified economy generating quality, stable full-time jobs
bolstering the sales and property tax base and contributing to a
high-quality of life
Improving Mobility
Safe, efficient and well-connected multi-modal transportation system
designed to contribute to a high-quality of life and be sensitive to
surrounding uses
Sustainable City
Conservation and environmental awareness that is fiscally responsible
and results in a real and tangible return on investment to the City
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Vision
College Station…will be a vibrant, progressive, knowledge-based
community which promotes the highest quality of life by…
§ensuring safe, tranquil, clean, and healthy neighborhoods
with enduring character;
§increasing and maintaining the mobility of College
Station citizens through a well-planned and constructed
inter-modal transportation system;
§expecting sensitive development and management of the
built and natural environment;
§supporting well planned, quality and sustainable growth;
§valuing and protecting our cultural and historical
community resources;
§developing and maintaining quality cost-effective
community facilities, infrastructure and services which
ensure our city is cohesive and well connected; and
§pro-actively creating and maintaining economic and
educational opportunities for all citizens
College Station will continue to be among the friendliest and most
responsive of communities and a demonstrated good partner in
maintaining and enhancing all that is good and celebrated in the
Brazos Valley. It will continue to be a place where Texas and the
world come to learn, live, and conduct business!
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Promotion and advancement of the community’s
quality of life is what we, the Council view as
our mission on behalf of the citizens of College
Station.
Through the Strategic Planning process, City Council has
identified six key initiatives or focus areas:
§Financially Sustainable City
§Core Services and Infrastructure
§Neighborhood Integrity
§Diverse Growing Economy
§Improving Mobility
§Sustainable City
By identifying and implementing strategies for each of these key
initiatives, we stand committed to help the citizens of College
Station realize their vision for the City.
We, the Council are committed to the success of your great City!
Mayor Nancy Berry Mayor Pro-tem Dave Ruesink
Blanche Brick Jess Fields
Karl Mooney Katy-Marie Lyles
Julie Schultz
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Financially Sustainable City
Wise stewardship of the financial resources provided to the City resulting in its
ability to meet current service demands and obligations without
compromising the ability of future generations to the same
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Strategies
§Balanced budget
§Diversity in revenue sources
§Keep property tax rate one of the lowest in State for similar size cities
§Maintain current ratings from bond-rating services
§Enterprise operations rates set to meet service demands
§Phased lowering of reliance on Utility Return on Investment for General
Fund use
§Seek grants and other outside funding
§Maintain and rehabilitate equipment, facilities, and infrastructure on a
strategic schedule
§Establish reserve funds to enable strategic maintenance and replacement of
infrastructure and equipment
§Seek efficiencies in delivery of services and facilities
§Maximize transparency of expenditures and fiscal policies and procedures
§Conduct routine audits to ensure accountability, to maximize efficiencies,
and to eliminate waste, fraud, and abuse
§Set fees to recover costs of delivery of services at appropriate levels
§Share information and communicate with citizens about City fiscal issues
through various media outlets
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Core Services and Infrastructure
Efficiently, effectively, and strategically placed and delivered core services
and infrastructure that maintains citizens health, safety, and general welfare
and enables the City’s economic growth and physical development
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Strategies
§Maintain program accreditations and certifications
§Employer of choice –Attracting and retaining an engaged and highly
professional staff
§Meet or exceed all state/federal standards
§Guide private and public land use decisions
§Plan for and invest in infrastructure, facilities, services, personnel,
and equipment necessary to meet projected needs and opportunities
§Maintain and rehabilitate equipment, facilities, and infrastructure on
a strategic schedule
§Maintain an Fire ISO rating of 2 or better
§Provide opportunities for citizens to experience and learn about
public safety programs (Citizens Police and Fire Academy)
§Provide opportunities for citizens to learn about City services and
facilities (Citizens University)
§Share information and communicate with citizens about core services
and infrastructure through various media outlets
§Continued use of technology to more effectively and efficiently
deliver services to citizens
§Continued support of programs that support agencies engaged in
social justice efforts –Twin City Mission, United Way, Project Unity,
etc.
§Continued support of programs that promote fair and affordable
housing
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Neighborhood Integrity
Long-term viable and appealing neighborhoods
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Strategies
§Proactive code enforcement in identified target areas
§Use of Federal and State funds to assist in providing affordable
housing
§Use of Federal and State funds to assist in addressing community
development needs and opportunities
§Geographic-based approach to delivering police services
§Continue investments in maintaining and rehabilitating
infrastructure and facilities in neighborhoods
§Continued partnerships with TAMU and others in addressing off-
campus student housing
§Expansion of electronic opportunities to remain informed and to alert
City to issues and concerns
§Continued planning with neighborhood residents to address concerns
and capitalize on opportunities
§Share information and communicate with neighborhood groups
through multiple media outlets
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Diverse Growing Economy
Diversified economy generating quality, stable full-time jobs bolstering the
sales and property tax base and contributing to a high-quality of life
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How will we support a diverse growing economy?
§Support expansion of “consumer-oriented” economy –retail,
restaurant, and services
§Protect major economic assets from incompatible encroachments –
Easterwoodairport, TAMU, BioCorridor
§Support diversification of “consumer-oriented” economy –tourism,
regional athletic events, regional medical center, etc
§Expand diversification efforts into bio-technology
§Plan for and invest in infrastructure, facilities, services, personnel,
and equipment necessary to meet projected needs and opportunities
§Keep property tax rates as one of the lowest in State for comparable
size cities
§Maintain competitive utility rates
§Ensure regulations and standards consider impacts on businesses
§Protect properties from crime and property damage
§Ensure adequate land is available and serviceable for economic
needs and opportunities
§Maintain relationship with local and regional economic partners
§Share information and communicate with citizens and businesses
about economic conditions through various media outlets
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Improving Mobility
Safe, efficient and well-connected multi-modal transportation system
designed to contribute to a high-quality of life and be sensitive to surrounding
uses
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Strategies
§Provide complete streets that accommodate vehicles, bicyclists, and
pedestrians
§Ensure streets have features that promote walkability -sidewalks,
short block length, landscaping
§Enhance transit opportunities through partnerships
§Provide for land uses that support multi-modal opportunities
§Plan for infrastructure necessary to meet projected growth and
physical development
§Seek federal and state funding to construct facilities
§Make investments to avoid traffic congestion for long periods of time
§Promote a well-connected system of residential streets and collector
avenues to lessen strain on expensive arterial boulevards
§Identify and fund a multi-year capital improvements program
§Maintain and rehabilitate system to avoid costly replacement
§Maximize efficiency of system –intersection improvements, traffic
signal timing, signage
§Participate in BCS mobility initiative with regional partners
§Share information and communicate with Citizens about mobility
issues through various media outlets
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Sustainable City
Conservation and environmental awareness that is fiscally responsible and
results in a real and tangible return on investment to the City
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Strategies
§Enhance conservation efforts –electric, water, recycling
§Purchase of energy from renewable resources
§Protect potable water supply and ability expand to meet projected
demands
§Support and implement green building practices for City facilities
when a clear fiscal benefit is demonstrated
§Conduct sound land use planning guided by the Comprehensive Plan
§Maintain and enhance participation in FEMA CRS program
§Acquire flood-prone areas and their associated riparian areas through
the Greenway acquisition program
§Support alternative energy production activities –solar, methane to
energy, etc.
§Implement an energy efficient City fleet
§Continue to seek grants and other sources of outside funding to
support efforts
§Community education and information about conservation efforts and
City programs
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City Leadership Team 2012
Management Team
Bob Cowell, Jr., Executive Director Planning & Development
Services
Jeff Kersten, Executive Director Business Services
Chief Robert Alley, Fire Department
Chief Jeff Capps, Police Department
David Coleman, Director Water Services
Chuck Gilman, Director Public Works
David Massey, Director Electric Utilities
Alison Pond, Director Human Resources
Ben Roper, Director Information Technology
David Schmitz, Director Parks and Recreation
Jay Socol, Director Public Communications
Jason Stuebe, Assistant to the City Manager
Council Appointees
Ty Elliott, City Internal Auditor
Sherry Mashburn, City Secretary
Carla Robinson, City Attorney
Judge EdwardSpillane III, Municipal Judge
Mayor
Mayor
Nancy Berry
Mayor Pro-
Tem Dave
Ruesink
Blanche Brick Jess Fields Katy-Marie
Lyles
Karl Mooney Julie Schultz
City Manager
David Neeley
Deputy City Manager
Kathy Merrill
Deputy City Manager
Frank Simpson
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City’s Recognition of Excellence -2011
Accredited Police Department –Commission for
Accreditation for Law Enforcement Agencies
Accredited Parks and Recreation Department –
Commission for Accreditation of Parks and Recreation
Agencies
Planning & Development Services –Certificate of
Achievement for Planning Excellence –Texas
Chapter American Planning Association]
College Station Bicycle, Pedestrian, and Greenways
Master Plan –Planning Project of the Year –Texas
Chapter American Planning Association
Honorable Mention Bicycle Friendly City –League
of American Bicyclists
Reliable Public Power Provider –American Public
Power Association
Traffic Safety Award –Texas Municipal Courts
Education Center
Top 10 Cities for Raising Families –Kiplingers
Top 10 Cities for Business –Forbes
Top 10 Cities for Jobs/Career –Forbes
Top 5 Best Small Metros in US –MilikenInstitute
Top 20 Cities for Education –Forbes
Top 5 Cities for Military Retirement -USAA
Marshall Wallace/Public Works Department -
Employee of the Year
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