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Home My WebLink About05/14/2012 - Workshop Agenda Packet - City CouncilTable of Contents Agenda 2 Workshop No. 6 - Strategic Plan and Budget Update Coversheet revised 5 1 Mayor Council members Nancy Berry Blanche Brick Mayor Pro Tem Jess Fields Dave Ruesink Karl Mooney City Manager Katy-Marie Lyles David IVeeley Julie Schultz Agenda College Station City Council Workshop Meeting Monday, May 14,2012,5:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. Call meeting to order. Executive Session will be held in the Administrative Conference Room. Consultation with Attorney {Gov't Code Section 55 1.071 1; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation a. City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan b. Chavers et a1 v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case No. 10 CV-3922 c. College Station v. Star Insurance Co., Civil Action No. 4: 1 1-CV-02023 d. Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11-002516-CV-272, In the 272nd District Court of Brazos County. Texas e. Tracy Lynn Sheets, City of College Station (Intervener) v. Get Lucky. L.L.C. d/b/a Lux Nightclub and Alex Taylor Ford Legal Advice a. Legal Advice regarding posting for events under the Open Meetings Act b. Legal issues related to the Brazos Valley Groundwater Conservation District Personnel {Gov't Code Section 551.074); possible action -The City Council may deliberate the appointment, employment, evaluation. reassignment, duties. discipline. or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following public officer(s) may be discussed: Page 12 City Council Workshop Meeting Monday, May 14,20 12 b. Council Self-Evaluation 3. Take action. if any, on Executive Session. 4. Presentation proclain~ing May as National Bike Month. 5. Presentation, possible action, and discussion on items listed on the consent agenda. 6. Presentation, possible action, and discussion on updates to the Strategic Plan and Budget processes. 7. Council Calendar May 15 Ribbon Cutting Ceremony -Reclaimed Water Program, 3:00 p.m. May 17 BCS Chamber of Commerce -Business After Hours at Benjamin Knox Gallery, 5:30 p.m. May 17 P&Z WorkshopIMeeting in Council Chambers at 6:00 p.m. (Blanche Brick, Liaison) May 2 1 Intergovernmental Committee Meetings at 5:00 p.m. May 22 Special Council Workshop on Transportation at Carters Creek WWTP Training Room, 3:00 p.m. to 7:00 p.m. May 24 City Council Executive/Workshop/Regular Meeting at 5:00, 6:00 and 7:00 p.m. 8. Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, BryadCollege Station Chamber of Commerce, BVSWMA, BVWACS, Cemetery Committee, Code Review Committee, Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League, Transportation Committee, Youth Advisory Council, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board). 10. Adjourn. APPROVED: Page 13 City Council Workshop Meeting Monday, May 14,20 12 Notice is hereby given that an Executive Session and Workshop Meeting of the City Council of the City of College Station, Texas will be held on the 14th day of May, 2012 at 5:00 p.m. and 6:00 pm respectively in the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed. to wit: See Agenda Posted this 1 lth day of May, 2012 at 5:00 pm City secret!dy I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on May 1 1, 2012 at 5:00 pm and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official board at the College Station City Hall on the following date and time: by Dated this day of ,2012. CITY OF COLLEGE STATION, TEXAS BY Subscribed and sworn to before me on this the day of ,2012. Notary Public -Brazos County, Texas My commission expires: This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.~ov. Council meetings are broadcast live on Cable Access Channel 19. May 14, 2012 Workshop Agenda Item No. 6 Strategic Plan and Budget Update To: David Neeley, City Manager From: Jeff Kersten, Executive Director Business Services Bob Cowell, Executive Director Planning and Development Services Agenda Caption: Presentation, possible action, and discussion on updates to the Strategic Plan and Budget processes. Recommendation(s): Staff recommends the City Council receive the report and provide any desired direction. Summary: Staff will be presenting an update on the Strategic Plan and the Budget. Bob Cowell will provide an update on the status of the Strategic Plan and upcoming items related to the review of the Strategic Plan and the process for revising that plan. Jeff Kersten will provide an update on the status of the 2012 budget and the upcoming budget review process for Fiscal Year 2013. This will include a discussion of the proposed budget review calendar. Budget & Financial Summary: Information will be presented at the workshop meeting. Attachments: NA 5