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Home My WebLink About03/08/2012 - Workshop Agenda Packet - City CouncilTable of Contents Agenda 2 Workshop No. 3 - Revenue Rescue Cost Recovery Program Coversheet revised 5 Workshop No. 4 - Transportation Capital Improvement Projects Public Engagement Process Coversheet revised 6 1 Mayor Nancy Berry Mayor Pro Tem Dave Ruesink City Manager David Neeley Council members Blanche Brick Jess Fields Karl Mooney Katy-Marie Lyles Julie Schultz Agenda College Station City Council Workshop Meeting Thursday, March 08,2012 4:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. Presentation of a Centennial Proclamation for the Girl Scouts, declaring 2012 as the "Year of the Girl" 2. Presentation, possible action, and discussion on items listed on the consent agenda. 3. Presentation, possible action and discussion regarding the presentation and information on the Revenue Rescue cost recovery program. The purpose of this program is to recover some of the costs associated with the emergency response of the fire department to vehicle accidents, vehicle fires and response to hazardous material spills or leaks. 4. Presentation, possible action and discussion on the public engagement process for transportation capital improvement projects. 5. Council Calendar March 14 Brazos Valley Veteran's Memorial Committee at Veteran's Park, 11:30 a.m. March 15 P&Z WorkshoplMeeting in Council Chambers at 6:00 p.m. (Karl Mooney, Liaison) March 19 Ribbon Cutting - Completion of Barron Road Phase I1 and Victoria Avenue Extension at Victoria Avenue, 9:00 a.m. March 19 Intergovernmental Committee Meetings at BVCOG, 12:OO p.m. March 20 Arts Council Ad Hoc Committee Meeting at Arts Council - 2275 Dartmouth, 4:30 p.m. March 22 City Council Workshop/Regular Meeting at 3:00 p.m. and 7:00 p.m. 6. Presentation, possible action, and discussion on hture agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 7. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA, BVWACS, Cemetery Committee, Code Review Committee, Convention & Visitors Bureau, Design Review Board, Historic Preservation .. --. -. -- - .- . - .. - - - - - -- - - - -. . - -.- Page . - (2 City Council Workshop Meeting Thursday, March 8, 2012 Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League, Transportation Committee, Zoning Board ofAdjustments, (Notice of Agendas posted on City Hall bulletin board). 8. Executive Session will immediately follow the workshop meeting in the Administrative Conference Room. Consultation with Attorney (Gov't Code Section 551.0711; possible action. The City Council may seek advice f?om its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information fiom its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation a. City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan b. Chavers et a1 v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case No. 10 CV- 3922 c. College Station v. Star Insurance Co., Civil Action No. 4:ll-CV-02023 d. Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11-002516-CV-272, In the 272nd District Court of Brazos County, Texas e. Texas RE Compliance Issue Legal Advice a. Legal advice concerning termination of the Borrowed Employees Agreement Between BVSWMA, Inc. and the City of College Station. Real Estate (Gov't Code Section 551.0722; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Property located generally northwest of the intersection of First Street and Church Avenue in College Station b. Property located generally southwest of the intersection of Dartmouth Street and Holleman Drive in College Station 9. Adjourn. APPROVED: .- -- - - - - - - Page 13 - - - - - - ---- - - - City Council Workshop Meeting Thursday, March 8,2012 Notice is hereby given that a Workshop Meeting of the City Council of the City of College Station, Texas will be held on the 8th day of March, 2012 at 4:00 pm in the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda Posted fhis 2nd day of March, 2012 at 5:00 pm City secretaryU I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website, www.cstx.~ov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on March 2, 2012 at 5:00 pm and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed 6om the official board at the College Station City Hall on the following date and time: by Dated this day of ,2012. CITY OF COLLEGE STATION, TEXAS BY Subscribed and sworn to before me on this the day of ,2012. Notary Public - Brazos County, Texas My commission expires: This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-35 17 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.eov. Council meetings are broadcast live on Cable Access Channel 19. March 8, 2012 Workshop Agenda Item No. 3 Revenue Rescue Cost Recovery Program To: David Neeley, City Manager From: Robert Alley, Fire Chief Agenda Caption: Presentation, possible action and discussion regarding the presentation and information on the Revenue Rescue cost recovery program. The purpose of this program is to recover some of the costs associated with the emergency response of the fire department to vehicle accidents, vehicle fires and response to hazardous material spills or leaks. Strategic Initiative: Core Services and Infrastructure – Plan for and invest in services and equipment necessary to meet projected needs, Maintain and rehabilitate equipment. Financially Sustainable City – Maintain and rehabilitate equipment, Diversity in revenue sources, Set fees to recover costs of delivery of services at appropriate levels. Recommendation(s): Staff recommends approval of the Revenue Rescue Cost Recovery Program. Summary: The Revenue Rescue cost Recovery Program is utilized to recover some of the costs associated with the response to emergencies in the College Station Fire Department’s response area. The costs associated with response to vehicle accidents where hazardous materials such as gasoline, diesel fuel, anti-freeze are spilled and have to be properly cleaned up and response to accidents where injured persons have to be cut from their vehicle with the hydraulic rescue tools (Jaws of Life) are examples of the types of services that will be recovered through this program. The funds that would be collected are from the responsible party’s insurance company. These funds for these types of costs are already part of the insured person’s insurance premiums. Currently the City of Bryan, members of the Brazos County Volunteer Fire Departments, San Angelo, Georgetown, Greenville and Dallas are some of the Texas cities utilizing the Revenue Rescue program. Revenue Rescue is currently in discussions with Frisco, San Marcos and Sugarland at this time for possible contracts in their jurisdictions. The City of Bryan has a contract with Revenue Rescue and we are piggy-backing on their contract. Staff has developed an ordinance for council consideration adopting a schedule of costs associated with the recovery to be billed to insurance companies. Private property not commercially owned, operated or zoned for individuals without insurance would be exempt from the costs. Budget & Financial Summary: The estimate from the Revenue Rescue program indicates that the City of College Station could receive approximately $126,000 annually from the use of this program. The payment to the Contractor Advanced Data Processing Inc. will not exceed $40,000 per payment. Attachments: Revenue Rescue Contract – on file in the City Secretary’s Office Ordinance Amending Chapter 6 - Fire Protection Ordinance Amending Chapter 14 – Service Fees Resolution 5 March 8, 2012 Workshop Agenda Item No. 4 Transportation Capital Improvement Projects Public Engagement Process To: David Neeley, City Manager From: Chuck Gilman, P.E., PMP, Public Works Director Agenda Caption: Presentation, possible action and discussion on the public engagement process for transportation capital improvement projects. Relationship to Strategic Goals: Improving Mobility – Provide complete streets that accommodate vehicles, bicyclists, and pedestrians. Recommendation(s): Staff recommends that the public engagement process for transportation projects be modified to require a public hearing prior to advertising for construction bids. Summary: In 2007 staff delivered a presentation to the Council outlining a proposed process to keep the Council and public involved in transportation capital projects. During that meeting, Council expressed a desire for a public hearing when staff makes recommendations for design contracts and resolutions determining need for land (right-of- way, fee simple, easements, etc). In addition, the Council requested a public hearing prior to advertising transportation projects for construction bids. In the past five-years staff has made numerous changes to our public input and engagement process to improve communications with the public and gather input. Additionally, staff routinely updates the Council on important capital improvement projects during Council Retreats and Council Workshops. The City has also completed an update to the Thoroughfare Plan, developed a comprehensive Bicycle, Pedestrian, and Greenways Master Plan, and updated the standard street cross-sections to ensure our thoroughfares are context sensitive. These documents also help to provide staff with guidance on transportation projects. In an effort to streamline the capital project delivery process and make the most efficient use of staff time, it is recommended that the process be modified to require only one public hearing on each transportation project prior to advertising for construction bids. Budget & Financial Summary: N/A Attachments: N/A 6