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Home My WebLink About02/09/2012 - Workshop Agenda Packet - City CouncilTable of Contents Agenda 2 Workshop No. 3 - State of Department Update - CSPD Coversheet revised 2 5 Workshop No. 4 - Recycling Program Update Coversheet revised 2 6 Workshop No. 5 - Christmas at the Creek Post Event Report Coversheet 7 Workshop No. 6 - Resolution Creating a City Council Ad Hoc Committee for Arts Council Relations Coversheet revised 8 Resolution 9 Workshop No. 7 - Joint Neighborhood Parking Task Force Coversheet revised 10 Resolution 11 1 Mayor Nancy Berry Mayor Pro Tem Dave Ruesink City Manager David Neeley CITY OF c0~1.1':~~ STATION Home of Gxtzs A&M U~~iuersity' Council members Blanche Brick Jess Fields Karl Mooney Katy-Marie Lyles Julie Schultz Agenda College Station City Council Workshop Meeting Thursday, February 09,2012 3:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. Special recognition of Barbara Moore and Lance Jackson, honored by the Brazos Valley African- American Museum. 2. Presentation, possible action, and discussion on items listed on the consent agenda. 3. Presentation, possible action, and discussion of the current state of the Police Department. 4. Presentation, possible action, and discussion of the College Station Recycling Program. 5. Presentation, possible action, and discussion regarding the 201 1 Christmas at the Creek. 6. Presentation, possible action, and discussion regarding a resolution to create an Ad Hoc Committee of the City Council to discuss Arts Council Relations. 7. Presentation, possible action, and discussion of the adoption of a Resolution forming a Joint Neighborhood Parking Task Force, appointing Council members to the same, and directing the Planning & Zoning Commission to appoint members to the same. 8. Council Calendar February 16 BCS Chamber of Commerce - Business After Hours at Caldwell Companies - 1700 Research Pkwy Suite 240 (CS), 5:30 p.m. February 16 P&Z WorkshopIMeeting in Council Chambers at 6:00 p.m. (Katy-Marie Lyles, Liaison) February 17- 19 TML Elected Officials Conference at Hyatt Regency Riverwalk - San Antonio, 8:00 a.m. February 20 GB Foundation - Nancy Pelosi and Andrew H. Card Jr. at Annenberg Presidential Conference Center, 5:30 p.m. February 23 City Council WorkshopIRegular Meeting at 3:00 & 7:00 p.m. February 24 Britt Rice Lecture Series - Mary Matalin and James Carville at Annenberg Conference Center, 6:00 p.m. 9. Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been Page 12 City Council Workshop Meeting Thursday, February 9,20 12 given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 10. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board. Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA, BVWACS, Cemetery Committee, Code Review Committee, Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League, Transportation Committee, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board). 11. Executive Session will immediately follow the workshop meeting in the Administrative Conference Room. Consultation with Attorney {Gov't Code Section 551.071 1; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation a. City of Bryan's application with TCEQ for water & sewer permits in WestsideJHighway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan b. Chavers et a1 v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case No. 10 CV- 3922 c. College Station v. Star Insurance Co., Civil Action No. 4: 11-CV-02023 d. Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 1 1-0025 16-CV-272, In the 272nd District Court of Brazos County, Texas Legal Advice a. Legal obligation regarding health insurance for retired employee. Personnel (Gov't Code Section 551.0741; possible action - The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following public officer(s) may be discussed: b. Council Self-Evaluation 1 2. Adjourn. APPROVED: Page 13 City Council Workshop Me Thursday, February 9,2012 City Manager Notice is hereby given that a Workshop Meeting of the City Council of the City of College Station, Texas will be held on the 9th day of February, 2012 at 3:00 pm in the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda Posted this 3rd day of February, 2012 at 5:00 pm I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website, www.cstx.~ov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on February 3, 2012 at 5:00 pm and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official board at the College Station City Hall on the following date and time: by Dated this day of ,2012. CITY OF COLLEGE STATION, TEXAS By Subscribed and sworn to before me on this the day of ,2012. Notary Public - Brazos County, Texas My commission expires: This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.~ov. Council meetings are broadcast live on Cable Access Channel 19. February 9, 2012 Workshop Agenda Item No. 3 State of Department Update - CSPD To: David Neeley, City Manager From: Jeff Capps, Chief of Police Agenda Caption: Presentation, possible action, and discussion of the current state of the Police Department. Relationship to Strategic Goals: Core Services and Infrastructure. Recommendation(s): N/A Summary: This will be a discussion and update regarding the current “state of the department”, a review of the 2011 crime statistics, and a look at the trends observed as it relates to criminal activity. Budget & Financial Summary: N/A Attachments: N/A 5 February 9, 2012 Workshop Agenda Item No. 4 Recycling Program Update To: David Neeley, City Manager From: Chuck Gilman, P.E., Public Works Director Agenda Caption: Presentation, possible action, and discussion of the College Station Recycling Program. Relationship to Strategic Goals: Sustainable City - Enhance conservation efforts – electric, water, recycling. Recommendation(s): None. Summary: Staff will present information on the College Station Recycling Program, including previous internal studies and possible future options for the program. Budget & Financial Summary: None. Attachments: None. 6 February 9, 2012 Workshop Agenda Item No. 5 Christmas at the Creek Post Event Report To: David Neeley, City Manager From: David Schmitz, Director, Parks and Recreation Department Agenda Caption: Presentation, possible action, and discussion regarding the 2011 Christmas at the Creek. Recommendation(s): Staff recommends continuing with plans for the 2011 Christmas at the Creek event. Summary: This presentation is a post event report to the City Council on the 2011 Christmas at the Creek event. This year’s event was a transition from the event location and activities from seasons past. The Parks and Recreation Department welcomed participation this year from many non-profit groups, several businesses, the Arts Center, and numerous churches. As part of the transition of the location change, we still offered a lighted Holiday Village at Central Park for everyone to enjoy at their leisure. Wolf Pen Creek Park was heavily decorated as well, and was a focal point for visitors throughout the season, beginning Thanksgiving weekend and continuing through New Year’s Day. The major activity nights were located at the Wolf Pen Creek Park Complex on December 3rd and 4th, and December 10th and 11th. Festivities included photos with Santa, hayrides, two entertainment stages, hot chocolate and cookies, a children’s area, a baking contest, a Pet Night, a live nativity, and vendors selling arts and crafts, as well as food and drink. Participation was estimated at 20,000 people over the four days, as compared to 7,000 in 2010. Budget & Financial Summary: The primary costs associated with Christmas at the Creek are part of the Parks and Recreation General Fund operating budget. Sponsors were solicited and secured to help offset costs. Attachments: 1) None 7 February 9, 2012 Workshop Agenda Item No. 6 Resolution Creating a City Council Ad Hoc Committee for Arts Council Relations To: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion regarding a resolution to create an Ad Hoc Committee of the City Council to discuss Arts Council Relations. Recommendation(s): Staff recommends approval of the resolution. Summary: On January 26th, the City Council requested that a subcommittee be formed to discuss several topics in regards to the Arts Council of the Brazos Valley. Topics to be explored by the subcommittee include: 1) The Lease Agreement for the Arts Council Building 2) Collaboration on the construction of the Wolf Pen Creek Festival Grounds 3) Coordination of future use of the Wolf Pen Creek Festival Grounds Per the attached resolution, the subcommittee will consist of three (3) Council members to be appointed at the meeting as well as three (3) members of the Arts Council Board of Directors, to be chosen at the Board’s discretion. Upon completion and submission of a report by the subcommittee to the City Council, the subcommittee shall be dissolved. Budget & Financial Summary: N/A Attachments: Resolution 8 9 February 9, 2012 Workshop Agenda Item No. 7 Rental Rehabilitation Program Guidelines To: David Neeley, City Manager From: Bob Cowell, AICP, CNU-A Executive Director - Planning & Development Services Agenda Caption: Presentation, possible action, and discussion regarding approval of a Resolution establishing a Joint Task Force on Neighborhood Parking Issues, appointing Council members to the same and directing the Planning & Zoning Commission to make appointments to the same Relationship to Council Strategic Plan: Core Services and Infrastructure and Neighborhood Integrity Recommendation(s): Staff recommends approval of the Resolution and appointment of the Council Members to the Task Force Summary: At several Council meetings in late 2011 and early 2012, Council indicated a need to discuss further, neighborhood parking issues. At their Special Workshop on January 30th, 2012, the Council directed staff to prepare a Resolution to form a joint task force, consisting of members from the City Council and the Planning & Zoning Commission to analyze the issue, engage stakeholders, and formulate recommendations. The attached Resolution establishes the task force, identified the task force’s charge, and establishes a “sunset” date for the task force of this time next year, though work expected to be complete in approximately six months. Budget & Financial Summary: NA Attachments: Attachment 1: Resolution 10 11 12