HomeMy WebLinkAbout02/09/2012 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 3
Consent No. 2a - Minutes
Coversheet revised 7
Jan 26 Workshop 8
Jan 26 Regular 13
Jan 30 Workshop 19
Jan 31 Workshop 23
Consent No. 2b - Project Number WF1440357, WF1440344
Sandy Point Combined Project and a Resolution Declaring
Intention to Reimburse Certain Expenditures with Proceeds
From Debt
Coversheet revised 27
Resolution 28
Location Map 29
Debt Reimbursement Resolution 30
Consent No. 2c - Chimney Hill Shopping Center Lease Renewal
Coversheet revised 33
Lease Agreement 34
Consent No. 2d - Rock Prairie Road East Widening Design and
ROW Project (ST0417) Real Estate Contract – Uvacek / Parcel
No. 1
Coversheet revised 2 40
Location Map 41
Consent No. 2e - Renewal of Semi-Annual Blanket for Type D
Hot Mix Asphaltic Concrete and Emulsion Installed
Coversheet revised 42
Letter of Renewal 43
Consent No. 2f - Interlocal Contract with Texas A&M University
for Use of Hensel Park
Coversheet revised 45
ILA for use of Hensel Park - SIGNED 46
Consent No. 2g - Correction Deed for 911 Montclair Avenue
Coversheet revised 55
Corrected Warranty Deed 56
Consent No. 2h - Electric Switch Station Substation Equipment
Bid 12-011 PO# 12-0343 Rejection by Vendor
Coversheet 59
Bid 12-011 Tab 60
Consent No. 2i - Texas Institute for Preclinical Studies (TIPS)
Coversheet 61
Compliance 62
Supporting 63
Regular No. 1 - Public Hearing for Rezoning for 13500 Rock
Prairie Road
Coversheet revised 67
1
Background 70
Maps & Photos 71
Draft P&Z Minutes 73
Ordinance 75
Regular No. 2 - Rental Rehabilitation Program Guidelines
Coversheet revised 79
Program Guidelines 80
Regular No. 3 - Strong & Sustainable Neighborhood Grant
Program Guidelines
Coversheet revised 99
Program Guidelines 100
Regular No. 4 - BVSWMA Appointment
Coversheet revised 104
2
Mayor
Nancy Berry
Mayor Pro Tem
Dave Ruesink
City Manager
David Neeley
Council members
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie M. Schultz
Agenda
College Station City Council
Regular Meeting
Thursday, February 09,2012 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 112 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Council or staff.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 112 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion of minutes for:
January 26,2012 Workshop and Regular Council Meeting
January 30,2012 Special Workshop-Strategic Plan Update
Janury 3 1,2012 Special Workshop-Strategic Plan Update
b. Presentation, possible action, and discussion on a Professional Services Contract with Arcadis US, Inc., in
the amount of $149,718, for the preliminary engineering report for the Sandy Point Combined Project, and
approval of a resolution declaring intention to reimburse certain expenditures with proceeds from debt.
City Council Regular Meeting Page 2
Thursday, February 9, 20 12
c. Presentation, possible action and discussion on a one year lease extension for Gambro Healthcare of Texas
(aka DaVita, Inc.) in the Chimney Hill Shopping Center. Effective August 2012, the minimum monthly rent
will increase from $2 133 1.61 to $22.177.09.
d. Presentation, possible action, and discussion regarding approval of a real estate contract between the City of
College Station (Buyer) and Edward Uvacek, Jr. and Beatrice G. Uvacek (Seller) in the amount of
$216,601.00 for the purchase of right-of-way (0.446 acres) and a public utility easement (0.642 acres)
needed for the Rock Prairie Road East Widening Design and Right-of-way Project.
e. Presentation, possible action, and discussion regarding approval of a renewal of a semi-annual contract with
Knife River for Type D Hot Mix Asphaltic Concrete and Emulsion Installed, in an amount not to exceed
$408,000.
f. Presentation, possible action, and discussion regarding the renewal of an Interlocal Contract "Agreement",
for a period of five years, allowing the City of College Station to repair and maintain the city-owned
playground equipment at Hensel Park in the same manner and to the same standard as set out by city policy
for all College Station playgrounds; and, to maintain that portion of Hensel Park that consists of the surface
area upon which the playground equipment is located.
g. Presentation, possible action, and discussion on approving a correction deed conveying property located at
9 1 1 Monclair Avenue.
h. Presentation, possible action, and discussion regarding the ratification of cancellation of item Group B,
PO#12-0343 in the amount of $33,570.00 to FAPCo LLC and subsequent ratification of award of bid item
Group B to JH Davidson and Associates in the amount of $34,626.00 for the purchase of current
transformers for the Switch Station Entergy tie project.
i. Presentation, possible action, and discussion authorizing payment of the third of five economic development
incentive payments in the amount of $250,000 to Texas A&M University's Texas Institute for Preclinical
Studies (TIPS).
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor's reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 112 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor's announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 112 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
City Council Regular Meeting
Thursday, February 9,2012
Page 3
1. Public Hearing, presentation, possible action, and discussion regarding an Ordinance amending Chapter
12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map", of the Code of Ordinances
of the City of College Station, Texas, more specifically a Rezoning from A-0 Agricultural Open to R-
1 B Single-Family Residential for 65 acres located at 13500 Rock Prairie Road, generally located west of
Lick Creek Park.
2. Presentation, possible action, and discussion regarding approval of the Rental Rehabilitation Guidelines.
3. Presentation, possible action, and discussion regarding the revision of the Strong and Sustainable
Neighborhood Grant Program Guidelines.
4. Presentation, possible action and discussion regarding the appointment to BVSWMA to replace Stephen
Beachy.
5. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
Notice is hereby &en that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, February 09, 2012 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 3rd day of February, 2012 at 5.00 p.m.
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website,
www.cstx.~ov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on February 3, 2012 at 5:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: by
Dated this day of ,2012 By
Subscribed and sworn to before me on this the day of ,2012.
Notary Public - Brazos County. Texas My commission expires:
City Council Regular Meeting Page 4
Thursday, February 9,20 12
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
February 9, 2012
City Council Consent Agenda Item No. 2a
City Council Minutes
To: David Neeley, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion of minutes for:
· January 26, 2012 Workshop and Regular Council Meeting
· January 30, 2012 Special Workshop-Strategic Plan Update
· Janury 31, 2012 Special Workshop-Strategic Plan Update
Attachments:
· January 12, 2012 Workshop and Regular Council Meeting
· January 30, 2012 Special Workshop-Strategic Plan Update
· January 31, 2012 Special Workshop-Strategic Plan Update
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WKSHP012612 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
JANUARY 26, 2012
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie Schultz
Dave Ruesink
City Staff:
David Neeley, City Manager
Kathy Merrill, Deputy City Manager
Frank Simpson, Deputy City Manager
Carla Robinson, City Attorney
Tanya McNutt, Deputy City Secretary
Shelley Major, Records Management Coordinator
Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Nancy Berry at 3:07 p.m. on Thursday, January 26, 2012 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
1. Presentation, possible action, and discussion, and a joint meeting of the Planning and
Zoning Commission and the City Council regarding the 2012 Planning & Zoning
Commission Plan of Work.
Mike Ashfield, Chairman, Planning and Zoning Commission, called to order the Joint Meeting
with City Council.
Bob Cowell, Executive Director, Planning & Development Services, gave an overview of the
process for developing the 2012 Planning & Zoning Commission Plan of Work. The Plan of
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WKSHP012612 Minutes Page 2
Work should consider future tasks for a prescribed period and be updated and revised annually in
coordination with the City Council Strategic Planning process.
Mr. Ashfield reviewed the draft plan including; Comprehensive Plan Implementation,
Employment Diversification, and Housing. The Planning and Zoning Commission is seeking
input from the Council on the Plan of Work and concurrence with the same. In reference to the
Role of Planning and Regulation, cost will be a parallel topic to affordable housing development
factors. The intent of the Planning and Zoning Commission is to examine the role that cost plays
in the development and impact of affordable housing. The Commission’s role, as far as the
Diversification of Employment Opportunities, will be in two parts. The Master Plan is a joint
effort between the City Manager’s Office and Planning and Development Services. The land use
component will be addressed in terms of creating job opportunity and making sure land is
available for those types of zoning districts. Another element of this plan includes providing a
positive business development environment, including trying to work with applicants to provide
a positive experience for all parties involved.
As new developments arise, the Planning and Zoning Commission will work with staff to assess
what the current requirements are and review specifically for potential discussion and
presentation to council.
Council asked that the street parking issue in new developments and on older streets continue to
be reviewed. Mr. Cowell stated that during the special meetings next week, the parking issue
will be looked at, and the Plan of Work could possibly be amended depending on Council’s
direction at that time. The Southside Neighborhood Plan is also in the process of determining
what should be done about parking in an older neighborhood.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Brick, the City Council voted seven (7) for and none (0) opposed, to approve the 2012 Planning
& Zoning Commission Plan of Work. The motion passed unanimously.
The Planning and Zoning Commission Joint meeting portion of the City Council Workshop
adjourned 3:50 p.m.
2. Presentation, possible action, and discussion on items listed on the consent agenda.
No items were pulled for clarification.
3. Presentation, possible action, and discussion regarding tax abatement, tax abatement
agreements, and required guidelines. This item is also on the consent agenda.
Frank Simpson, Deputy City Manager, provided Council with an overview of the tax abatement
process, and further explained the statutory requirements for entering into an agreement and
designating a reinvestment zone. Local governments often use tax abatement as an economic
development tool in order to attract new industry and commercial enterprises, and to also
encourage the retention and development of existing businesses. Council will be considering the
guidelines as a consent agenda item.
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4. Presentation and discussion regarding an update on current and pending
Neighborhood, District, and Master Plans including the Southside Neighborhood Plan, the
Wellborn District Plan, and the Economic Development Master Plan.
Bob Cowell, Director of Planning and Development Services, reviewed with Council the plan
development process, the plan implementation and monitoring process, and the details of the
process for the plans being developed in 2012. The City of College Station Comprehensive Plan,
adopted in 2009 identifies the need for the development of a series of more focused smaller area
plans (neighborhoods, districts, and corridors) as well as master plans for functional areas (water,
wastewater, economic development, etc) to aid in the successful implementation of the plan. A
number of these plans have been completed to date with several more under development in
2012. Four plans that are currently in development where highlighted; the Southside
Neighborhood Plan, the Economic Development Master Plan, the Wellborn District Plan, and the
newest to be initiated next fall, the South Knoll Neighborhood Plan. Planning and Development
Services will be partnering with Texas A&M students, who are using this neighborhood as their
capstone project, culminating with a report that will be included in the plan. Mr. Cowell stated
that at every meeting comment cards will be available for citizens to express their concerns and
questions. Those can also be directed to staff through email.
Mr. Cowell reminded council that in regards to Wellborn, most of that land is zoned A-O, and is
subject to abide by city codes and regulations.
5. Council Calendar
· January 30 Strategic Planning Workshop 1:00 p.m.-5:00 p.m. College Station Utilities
Training Facility
· January 31 Strategic Planning Workshop 1:00 p.m.-5:00 p.m. College Station Utilities
Training Facility
· January 31 Scott & White - Dinner with the Doc at Miramont Country Club, 6:00
p.m.
· February 2 P&Z Workshop/Meeting in Council Chambers at 6:00 p.m. (Katy-Marie
Lyles, Liaison)
· February 9 City Council Workshop/Regular Meeting at 3:00 & 7:00 p.m.
Council reviewed the Council calendar.
6. Presentation, possible action, and discussion on future agenda items: a Council Member
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Council requested an item to discuss a potential meeting between The Arts Council and the City
Council regarding the future relationship between the two in regards to the festival site planning.
Council also recommended the possibility of creating a committee for this purpose.
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WKSHP012612 Minutes Page 4
Council requested that a workshop item giving an update about the College Station dispatch
system be added to a future agenda.
7. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of the Brazos Valley, Audit Committee, Bicycle, Pedestrian, and
Greenways Advisory Board, Brazos County Health Dept., Brazos Valley Council of
Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA,
BVWACS, Cemetery Committee, Code Review Committee, Convention & Visitors Bureau,
Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association,
Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark
Commission, Library Board, Metropolitan Planning Organization, National League of
Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and
Zoning Commission, Research Valley Partnership, Regional Transportation Committee for
Council of Governments, Signature Event Task Force, Sister City Association, TAMU
Student Senate, Texas Municipal League, Transportation Committee, Zoning Board of
Adjustments.
Mayor Berry reported that the MPO Executive Director, Linda Lasut has submitted her
resignation effective Feb. 3, 2012. The Mayor also attended the Congress of Mayors in
Washington D.C.
Councilmember Fields attended the Arts Council meeting. Mr. Fields also updated Council on
the BVWACS meeting.
Councilmember Mooney attended the BVWSMA Board of Directors.
Councilmember Brick attended the Greenways Tour coordinated by the Bicycle, Pedestrian and
Greenways Advisory Committee.
8. Presentation, possible action and discussion regarding the presentation and
demonstration of three new fire apparatus, (2) fire engines and one 100 foot ladder truck.
One fire engine will be stationed at Fire Station 1 on Holleman Dr. One fire engine will be
stationed at the new Fire Station 6 on University Dr., and the new ladder truck will be
stationed at Fire Station 2 on Rio Grande. The purchase of the three new fire apparatus
represents a $2.1 million dollar investment in fire protection for our city.
Chief R.B. Alley invited the City Council to tour the new fire apparatus which is currently
parked outside of City Hall.
9. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.087-Economic Incentive Negotiations, the College Station City Council convened into
Executive Session at 5:02 p.m. on Thursday, January 26, 2012 in order to continue discussing
matters pertaining to:
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WKSHP012612 Minutes Page 5
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
· City of Bryan’s application with TCEQ for water & sewer permits in
Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of
College Station and certify City of Bryan
· Chavers et al v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case
No. 10 CV-3922
· College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023
· Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11-002516-
CV-272, In the 272nd District Court of Brazos County, Texas
B. Consultation with Attorney to seek legal advice; to wit:
· Restitution Issue related to State v. P. David Romei
C. Economic Incentive Negotiations, to wit:
· Administrative Services in College Station Business Park
The Executive Session adjourned at 6:30 p.m. on Thursday, January 26, 2012.
No action was required from Executive Session.
10. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the workshop of the
College Station City Council at 6:30 p.m. on Thursday, January 26, 2012.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
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RM012612 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
JANUARY 26, 2012
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie Schultz
Dave Ruesink
City Staff:
David Neeley, City Manager
Kathy Merrill, Deputy City Manager
Frank Simpson, Deputy City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Nancy Berry at 7:04 p.m. on Thursday, January 26, 2012 in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77842.
1. Pledge of Allegiance, Invocation, consider absence request.
Presentations and Recognitions:
· Special recognition to the Parks Department from Texas Public Pool Council for
Agency of the Year.
Mayor Berry and the City Council recognized the Parks Department for receiving the Agency of
the Year award from the Texas Public Pool Council.
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Citizen Comments
There were no Citizen Comments.
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
· January 12, 2012 Workshop and Regular Council Meeting
2b. Presentation, possible action and discussion on authorizing the payment of $570,783.58
to Brazos County for repayment of unspent funds in TIRZ #1.
2c. Presentation, possible action, and discussion on approving an annual blanket purchase
order for the purchase of replacement parts and components for City vehicles from Varsity
Ford – Lincoln (College Station, TX) for the amount of $60,000.00.
2d. Presentation, possible action, and discussion on approving annual tire purchases from
Pilger’s Tire & Auto Center through the State of Texas (TXMAS) Tire Contract in the
amount of $185,000.00.
2e. Presentation, possible action, and discussion on approving an annual blanket purchase
order for the purchase of auto parts, shop equipment and services from NAPA Auto Parts
(College Station, TX) through the Purchasing Solutions Alliance (PSA) contract for the
amount of $110,000.00.
2f. Presentation, possible action, and discussion regarding Resolution 01-26-12-2f, the
City’s Tax Abatement Guidelines. This item will also be presented in the Workshop.
Item 2f was pulled for a separate vote.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Lyles, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda, less item 2f. The motion carried unanimously.
(2f)MOTION: Upon a motion made by Councilmember Schultz and a second by
Councilmember Lyles, the City Council voted six (6) for and one (1) opposed, with
Councilmember Fields voting against, to adopt Resolution 01-26-12-2f, the City’s Tax
Abatement Guidelines. The motion carried.
REGULAR AGENDA
1. Public Hearing, presentation, possible action, and discussion on Ordinance 2012-3393,
Budget Amendment #1 amending ordinance number 3371 which will amend the budget for
the 2011-2012 Fiscal Year in the amount of $8,520,217 and presentation, possible action
and discussion on four interfund transfers.
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RM012612 Minutes Page 3
At approximately 7:16 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:16 p.m.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Mooney, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields
voting against, to adopt Ordinance 2012-3393, Budget Amendment #1 amending ordinance
number 3371 which will amend the budget for the 2011-2012 Fiscal Year in the amount of
$8,520,217 and presentation, possible action and discussion on four interfund transfers. The
motion passed.
2. Public Hearing, presentation, possible action, and discussion regarding a Ordinance
2012-3394, amending Chapter 12, Unified Development Ordinance”, Section 4.2, “Official
Zoning Map”, of the Code of Ordinances, more specifically, rezoning from R-3 Townhouse
to R-4 Multi-Family Residential for 10.434 acres located at 4050 Holleman Drive South,
generally located south of the Las Palomas Subdivision.
At approximately 7:31 p.m., Mayor Berry opened the Public Hearing.
Greg Jasper, 1422 Spring Loop, stated he was the owner and was available for questions.
There being no further comments, the Public Hearing was closed at 7:32 p.m.
MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember
Schultz, the City Council voted six (6) for and one (1) opposed, with Councilmember Mooney
voting against, to adopt Ordinance 2012-3394, amending Chapter 12, Unified Development
Ordinance”, Section 4.2, “Official Zoning Map”, of the Code of Ordinances, more specifically,
rezoning from R-3 Townhouse to R-4 Multi-Family Residential for 10.434 acres located at 4050
Holleman Drive South, generally located south of the Las Palomas Subdivision. The motion
passed.
3. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2012-
3395, amending Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official
Zoning Map” of the Code of Ordinances of the City of College Station, Texas by rezoning
2.39 acres located at 12900 Old Wellborn Road, generally located at the intersection with
North Graham Road, from A-O Agricultural Open to PDD Planned Development District.
At approximately 7:51 p.m., Mayor Berry opened the Public Hearing.
Mike Gentry, 1515 Emerald Parkway, stated he represented the applicant and provided some
background.
There being no further comments, the Public Hearing was closed at 7:58 p.m.
MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember
Schultz, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2012-
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3395, amending Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning
Map” of the Code of Ordinances of the City of College Station, Texas by rezoning 2.39 acres
located at 12900 Old Wellborn Road, generally located at the intersection with North Graham
Road, from A-O Agricultural Open to PDD Planned Development District. The motion passed
unanimously.
4. Public Hearing, presentation, and discussion regarding an ordinance amending Chapter
10, “Traffic Code” Section 6 “Parking, standing, or storing of Recreational Vehicles,
trailers, or trucks in residential areas.” Section B “Regulations” of the Code of Ordinances.
At approximately 8:07 p.m., Mayor Berry opened the Public Hearing.
Robert Lightfoot, 1017 Rose Circle, stated the first he heard about this was a note tacked to his
door, but he feels better after hearing what said tonight. He would like to participate on a
committee to study this issue.
Suzanne Droleskey, 1109 Ashburn Avenue, asked Council what problem are we solving?
Property values are based on the structure/improvements and not on vehicles parked on the
property. It is not a health and safety issue; it is a matter of aesthetics. It is not the City’s
business to determine the aesthetics in a neighborhood. The neighborhood associations should
determine what is best for the neighborhood. This can create an unfair economic burden on
property owners to either build fences or obtain a storage facility. People who already have this
should be grandfathered in.
Wendy Wolfe, 2924 Camille Drive, spoke against changing the current ordinance. There is not a
problem and should be left as it is. Her neighborhood has its own restrictions. The Council
should not impose additional restrictions on neighborhoods. The City government should not be
involved in what they do in their own driveway, and it will very difficult and expensive to
enforce. How will it be tracked? There are also circumstances that demand flexibility. This
kind of ordinance can set neighbor against neighbor.
Bob Bilberry, 2738 San Felipe, stated he is deeply offended that the City government feels they
can tell him what kind of vehicle he can park in his driveway. He thanked the Council for the
opportunity to provide input.
Dean Thompson, 1020 Rose Circle, there are a lot of RV owners like him – on a fixed income.
His RV is the same size as his Toyota SUV. He is opposed to this change.
Anne Carter, 4685 Potter Lane, stated her opposition to this change. She asked for a fair use of
her land. She asked how this could be grandfathered, especially if the home is sold? This will
pit neighbor against neighbor. What about bikes and kids’ toys?
Michael Paulus, 2906 Arroyo Court, stated his opposition to the change. He owns a boat. It
requires a electrical connection to keep the battery charged. His garage is too narrow and he has
too many trees to place a fence. Also, there is not enough storage to accommodate all the
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vehicles that would have to be stored. He would hate to see Code Enforcement become a tool
that the HOA would use to enforce/change restrictions.
Kathleen Brooks, 1211 King Arthur, this issue came up several years ago when the new City
Planner wanted to remove all the vehicles from the yards, streets, etc. This is a poor idea; she
does not have a large income. The only way she can have a vacation is to not pay $500 per
month to store her RV.
John Grillo, 1805 Langford, stated he has a motor home that needs work all the time. Will he
have more than 72 hours to do repairs? It takes a day and a half to change a tire. He has spent
the last few days repairing the roof. Most storage facilities do not have power to keep the
batteries charged, so he has to maintain that. Security is also an issue; he feels it is safer in his
own yard.
Myra Bright, 7701 Sherman Court, stated she has lived in her home 34 years, and they have had
RV’s that whole time. She hopes any amendment will be for new subdivisions and not forced on
those that have been there all along.
Mike Fulfer, 14537 South Dowling Road, stated his agreement with everything said so far. We
brag about diversity, and deed restrictions allow each neighborhood to be diverse. The old
ordinance has a $125 maximum fine; the new fee is $500. He questions the motive when he sees
something like that. The City should not regulate what a private homeowner wants to do with
his land.
Roland Dwight Huskey, 3002 Longleaf, stated he is on a limited income. He cannot put his
travel trailer in his back yard. He would have to sell it. This is going to hurt a lot of people.
David Levias, 1207 Berkley, signed up, but did not speak.
Robert L. Smith, 609 Banks Street, stated he owns an RV and moved to the area he is in because
he could have his RV at his home. He has no space in the backyard to park his RV. Also, RV’s
at storage facilities are subject to vandalism, and he cannot afford those repairs, let alone the cost
of the storage facility.
Tyler Bradfield, 1709 Austin, Avenue, stated most of his points have been made. This issue is
about lifestyle choices. Having a boat is key to participating in events and sports, but storage
costs are not affordable.
Rick Heaney, 2511 Merrimac Court, stated he researched before he bought his $100,000 RV to
be sure he could keep an RV at his home. He learned he could. His neighbor put in concrete
pads to park his RV’s. That is an expense that cannot be recouped. Additional costs to store an
RV or to build a fence are a challenge. Can he keep a pickup truck in his drive? This will also
create additional work for the Code Enforcement people. HOA’s are the ones to handle this.
Steve Gossett, 1215 King Arthur, he has a large tree that would have to be removed before he
could move his vehicle to the back. He is opposed to this change. If the change goes forward,
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RM012612 Minutes Page 6
he asked that Council make it only for new development and not retroactive to neighborhoods
that are already exempt.
David Anderson, 2704 Brookway, said he owns an airboat and asked why the City and the state
are piling on these laws.
Paul Manley, 110 Ridge Crest, stated that for some people, these recreational vehicles are
considered necessary for income. He paid for his college education with his fishing boat. It
stays in his driveway for convenience. It is a way of life and income and is not just recreational.
Mr. Manley also submitted written comments.
Harold Claus, 2709 Brookway, says he lives across from the airboat, and it is not a nuisance.
Robert Droleskey, 1109 Ashburn, submitted written comments.
Timothy Scott, 1103 Haley Place, submitted written comments.
Cody Collins, 3300 Bluestem, submitted written comments.
Weston Brown, 103 Oak Trail, submitted written comments.
Paul Manley, 1110 Ridge Crest, submitted written comments.
There being no further comments, the Public Hearing was closed at 8:47 p.m.
The consensus of the Council was to direct staff to not go forward with the proposed ordinance
amending the regulation of parking, standing, or storing of recreational vehicles, trailers, or
trucks in residential areas.
5. Adjournment.
MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the
City Council at 9:11 p.m. on Thursday, January 26, 2012.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
18
WKSHP013012 Minutes Page 1
MINUTES OF THE CITY COUNCIL SPECIAL WORKSHOP
CITY OF COLLEGE STATION
JANUARY 30, 2012
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie Schultz
Dave Ruesink
City Staff:
David Neeley, City Manager
Kathy Merrill, Deputy City Manager
Frank Simpson, Deputy City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Nancy Berry at 1:15 p.m. on Monday, January 30, 2012 in the College Station Utility
Building Meeting and Training Facility, 1603 Graham Road, College Station, Texas.
1. Review of Strategic Planning Process and Overview of Objectives of Special Workshops.
Bob Cowell, Director of Planning and Development, reviewed the strategic planning process and
noted the strategic plan was adopted in the Fall 2011. Workshop objectives include reviewing
the strategic plan purpose and development, review strategic initiatives and goals, discuss
specific strategies in detail, and receive Council direction. Our next steps will be to look at
remaining strategies, set a date for a March workshop to update and begin budget preparation,
and budget development.
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WKSHP013012 Minutes Page 2
Topics for strategy discussion include Hotel Occupancy Tax proceeds, neighborhood parking
issues, capital plan and budget discussion, and sustainability. These four strategies reflect
Council direction given at the 2011 summer retreat.
2. Presentation, possible action, and discussion regarding use of the Hotel Occupancy Tax
Proceeds in the City of College Station.
Frank Simpson, Deputy City Manager, reported on the status of the HOT fund. The projected
2012 fund balance is approximately $4.4 million. This does not include the Chimney Hill asset;
it is cash alone. To date, revenues exceed expenditures annually by approximately $2 million.
The Chimney Hill fund also has to meet the test for HOT. The 2012 cash balance is
approximately $2.1 million. Revenues exceed expenditures annually by $225,000. There is a
two-part test that every expenditure of local HOT must meet to be valid. The first criteria is that
every expenditure must directly enhance and promote tourism and the convention and hotel
industry (heads in beds). The second criteria is that every expenditure of the HOT must clearly
fit into one of nine statutorily provided categories. In June 2011, the CVB’s Indigo Report
observed that the City needs to invest the reserves, fund more research, fund a Wayfinding
Master Plan, fund promotional technology, expand the rewards program, improve stakeholder
relations, and adopt an ROI-based allocation process.
Prioritized initiatives include a standardized allocation process, improve wayfinding, and
strengthen stakeholder relationships. The standardized allocation process is to address
opportunities not already included in the approved CVB annual budget. Regarding wayfinding,
a Master Plan was done in 2008, but was never implemented. Recent efforts began where the
2008 plan left off; including the basis for signage design, placement, and end-destinations. It
was recommended to follow a phased approach with Phase 1 having a targeting completion date
of August 2012. It is anticipated to bring this before the Council in late March or early April.
To strengthen stakeholder relations, strategies for cross promotion, cooperative advertising,
product information, and information sharing will need to be implemented. Another
consideration is the creation of a CVB Community Marketing Manager position. Using TAMU
Recreation, Parks & Tourism, Science Department and graduate students may also be an
alternative.
For the promotion of tourism, and to build upon our sports market, a plan needs to be developed
to enhance and upgrade existing sports facilities and fields; there is no detail plan yet. A market
analysis and feasibility study should be conducted for a multi-use sports venue, such as the
Frisco facility. If analysis and study show there is a market, and it’s feasible to do; then we must
determine how HOT can be used.
Staff recommendations are: to stay engaged with the CVB as they carry forward their initiatives,
develop a plan for enhancing and upgrading existing facilities and fields utilizing HOT funds,
and conduct a market analysis and feasibility study for a multi-use sports venue.
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WKSHP013012 Minutes Page 3
3. Presentation, possible action, and discussion regarding Neighborhood Parking Issues.
Bob Cowell, Director of Planning and Development, reviewed the neighborhood parking issues
and methodology.
The issues are:
· Most residential streets in the City are designed as “yield streets”
· When high-density of on-street parking occurs, “yield street” design can fail
· Three Contexts
1. Established Neighborhoods with Existing Issues (old standards, high density of
rentals, higher number of occupant vehicles, narrow streets, small lots, frontage,
and limited off-street parking)
2. Established Neighborhoods with Emerging Issues (yield-streets built to old
standards, increased density of renter-occupied, increased number of occupant
vehicles due to rentals, narrow streets, small lots, frontage, limited off-street
parking)
3. New Neighborhoods with Future Issues (yield-streets built to current standards,
build to market investors, “convert” to rental market)
The current approach involves land use planning, development regulations, neighborhood
planning and special studies, a parking removal program, and enforcement.
Staff proposed a methodology to address parking issues by: creating a Council/Planning &
Zoning Commission Sub-Committee, conduct an analysis of the issue and develop solution
options, engage stakeholders, conduct Public Hearings, and finally recommendations and action
starting in February (6 months to complete).
MOTION: Upon a motion made by Councilmember Fields and a second by Mayor Berry, the
City Council voted seven (7) for and none (0) opposed, to approve that Council and the P&Z
Commission post an item on a future meeting to appoint members to a Sub-Committee to
address Neighborhood Parking issues. The motion carried unanimously.
4. Presentation, possible action, and discussion regarding the City of College Station’s
Capital Improvement Program.
Jeff Kersten, Chief Financial Director, presented an introduction to tomorrow’s Capital Plan and
Budget Discussion. The item will be discussed in more detail at the January 31 workshop.
5. Presentation, possible action, and discussion regarding the City’s Sustainability Efforts.
This item will be discussed at the January 31 workshop.
6. Presentation, possible action, and discussion of other items within the 2012 Council
Strategic Plan Update.
This item will be discussed at the January 31 workshop.
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WKSHP013012 Minutes Page 4
7. Overview of Next Steps in the Strategic Planning Process.
This item will be discussed at the January 31 workshop.
8. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the special workshop of the
College Station City Council at 4:35 p.m. on Monday, January 30, 2012.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
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WKSHP013112 Minutes Page 1
MINUTES OF THE CITY COUNCIL SPECIAL WORKSHOP
CITY OF COLLEGE STATION
JANUARY 31, 2012
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie Schultz
Dave Ruesink
City Staff:
David Neeley, City Manager
Kathy Merrill, Deputy City Manager
Frank Simpson, Deputy City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Nancy Berry at 1:24 p.m. on Tuesday, January 31, 2012 in the College Station Utility
Building Meeting and Training Facility, 1603 Graham Road, College Station, Texas.
1. Review of Strategic Planning Process and Overview of Objectives of Special Workshops.
Discussion was completed on this item at the January 30 meeting.
2. Presentation, possible action, and discussion regarding use of the Hotel Occupancy Tax
Proceeds in the City of College Station.
Discussion was completed on this item at the January 30 meeting.
3. Presentation, possible action, and discussion regarding Neighborhood Parking Issues.
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WKSHP013112 Minutes Page 2
Discussion was completed on this item at the January 30 meeting.
4. Presentation, possible action, and discussion regarding the City of College Station’s
Capital Improvement Program.
Chuck Gilman, Director of Capital Improvements, updated the Council on the Capital Plan.
Project delivery includes five project managers with active projects totaling $115 million, and
two land agents who are working to acquire 61 parcels for rights-of-way.
The Parks Revolving Fund allows staff to purchase parkland ahead of development. It has a
budget of $1 million, and they have spent approximately $711,000. Parkland was acquired in
Northgate.
The Rock Prairie Road West right-of-way was considered by the 2008 Citizen Advisory
Committee, but was not included in the 2008 Bond Authorization. A project was included to
purchase right-of-way for the widening of Rock Prairie Road West from SH 6 to Normand.
He briefly reported on ongoing projects such as the Skate Park (completed); improvements to
neighborhood parks at Brothers Pond, Pebble Creek, Emerald Forest, etc.; Barron Road
Widening Phase II, traffic signals; extension to Victoria; Fire Station No. 6; improvements to
Central Park (concessions and meeting room); and hike and bike trails. Projects in design
include Lick Creek Park Trail, Lick Creek Nature Center, extension of Jones Butler, extension of
Barron Road East and Lakeway South, sidewalk extensions, Lick Creek Hike and Bike Trail, and
University Drive Pedestrian Safety Phase II (Tauber down to south College).
He updated the Council on other projects that were not included in the bond, such as the Health
Science Center Parkway and sewer infrastructure (design consultants selected January 26), Wolf
Pen Creek Festival Area (expected to advertise for construction bids the week of February 20),
Scott & White Lift Station (construction to be completed April 2012), University Drive
Pedestrian Safety Improvement Project – TXDOT (construction to be complete August 2012),
Tauber & Stasney Rehabilitation (construction to be complete February 2012), Rock Prairie
Road Overpass, Bee Creek Trunk Sewer, and the CSU Dispatch Building.
Staff recommendations include: 1) the Lincoln Center Addition with a capital budget of $4.3
million and an anticipated annual O&M of $98,000 (proceed with a facility program in FY
2012); 2) Library expansion with a capital budget of $8.4 million and an anticipated annual
O&M of $208,000 (continue to monitor library usage in 2012 with the opening of the new high
school and commence a study in 2013 to determine long-term need for a library expansion or a
new library); 3) East District Maintenance Shop with a capital budget of $1.6 million and an
anticipated annual O&M of $12,000 (delay the project and continue to evaluate the need for this
facility as PARD maintenance operations change and/or expand); and Lick Creek Nature Center
(detail design and construction) with a capital budget of $2.5 million and an anticipated annual
O&M of $132,000 (proceed with design in FY12 and construction FY13).
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WKSHP013112 Minutes Page 3
Staff recommends that Council direct the Planning and Zoning Commission in 2013 to
coordinate with other council-appointed boards and commission and City staff to develop a
preliminary list of capital improvement projects to be potentially included on the next bond
election. Council consensus was to accept staff recommendations.
5. Presentation, possible action, and discussion regarding the City’s Sustainability Efforts.
Jason Stuebe, Assistant to the City Manager, stated the rationale for focusing on sustainability
was identified by residents through surveys, and focus groups. The Council understood the
findings to say the City should be a leader in environmental stewardship, improve and enhance
the quality of life, save tax payer dollars, build local economy and create jobs, and create a
legacy of leadership. The Green College Station resolution was adopted in January 2008. The
City Manager was to develop a Green College Station Master Plan and establish a Technical
Task Force. In July 2008, Sustainability was added as a strategic initiative. In October 2009, the
City was awarded an Energy Efficiency and Conservation Block Grant in the amount of
$791,000. This grant was used to purchase hybrid vehicles, parks facility retrofits, and the
sustainability program. In April 2010, we hired a Sustainability Coordinator, and in November
2011, the Green Technical Taskforce was dissolved with the Coordinator given the responsibility
to monitor the Master Plan.
Strategic initiatives were developed and current practices include 1) enhance conservation
efforts, 2) purchase of energy from renewable sources, 3) protect potable water supply and
ability to expand, 4) support and implement green building practices, 5) conduct sound land use
planning guided by the Comprehensive Plan, 6) maintain and enhance participation in FEMA
CRS program, 7) acquire flood-prone areas and their associated riparian areas through the
Greenway acquisition program, 8) support alternative energy production activities, 9) enhanced
use of hybrid vehicles in our fleet, 10) continue to seek grants and other funding sources, and 11)
community education and information about conservation efforts and city programs.
He noted that things have changed since 2008, such as the economic climate, council turnover,
administration turnover, and a shift in citizen opinion. Staff recommends changing the policy
statement to reflect the current climate and to re-align strategies with the new policy direction
stated as, “College Station is committed to a comprehensive sustainability program that promotes
and achieves conservation and environmental awareness that is fiscally responsible and results in
a real and tangible return of investment to the City”. Council consensus was to accept the policy
statement with the caveat of obtaining a cost/benefit analysis as with other Master Plans.
David Massey, Director of Electric Utilities, reviewed Wind Energy program. Our wind energy
is purchased from the South Trent Wind Farm west of Abilene. In 2009, our contract capacity is
10 megawatts, and in 2015, we expect to purchase 30 megawatts. Existing wind watts rates are
based on program costs to deliver certified wind energy and the Green College Station program
adder (what Council added to the rates for environmental incentives, such as the tree program).
Enrollment has stayed pretty steady since 2009. Staff recommends the Council approve a
revised electric rate ordinance to eliminate the Green College Station adder.
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WKSHP013112 Minutes Page 4
Jason Stuebe reviewed the suggested strategies moving forward: enhance conservation efforts –
electric, water, recycling (retain), purchase of energy from renewable resources (retain, but with
modifications to operations), preserve potable water supply and ability to expand (retain and
possibly expand), support and implement green building practices (retain, but with modifications
specific to City facilities and demonstration of clear fiscal benefit and to what standard), conduct
sound land use planning guided by the Comprehensive Plan (retain). Previously adopted
strategies include: maintain and enhance participation in the FEMA CRS program (retain),
continue Greenway Acquisition program (retain, clarify that activities will be limited to
purchasing land), support alternative energy production activities (retain, interest in expanding),
implement a more energy efficient fleet (modify the focus on hybrids, complete pilot program,
study additional fleet options: right-sizing, alternative fuels, fuel efficiency, hybrid, electric),
seek grants and other sources of funding to support efforts (retain, with modifications insuring
funding source compatibility with Community while being mindful of stipulations/matching),
community education and information about conservation efforts and programs (retain and
possibly expand).
6. Presentation, possible action, and discussion of other items within the 2012 Council
Strategic Plan Update.
No discussion was required.
7. Overview of Next Steps in the Strategic Planning Process.
Bob Cowell, Director of Planning and Development, said there are other items that need to be
addressed, such as the street maintenance program, Utility CIP projects and rate discussions,
roles of regional partners (funding levels), and the employee pay plan and benefits. These all
need additional discussion before we get too deep in budget discussion.
Budget workshops will begin in July or August. Everything needs to be completed by that July
so that the budget can be framed according to the strategic plan and policy direction. Additional
discussion on strategic plan items may begin in March and April. Council consensus expressed a
preference for setting the time for workshops in the late afternoon (4:00 – 8:00).
8.. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the special workshop of the
College Station City Council at 4:20 p.m. on Tuesday, January 31, 2012.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
26
February 9, 2012
Consent Agenda Item No. 2b
Project Number WF1440357, WF1440344
Sandy Point Combined Project and a
Resolution Declaring Intention to Reimburse Certain
Expenditures with Proceeds From Debt
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action, and discussion on a Professional Services
Contract with Arcadis US, Inc., in the amount of $149,718, for the preliminary engineering
report for the Sandy Point Combined Project, and approval of a resolution declaring
intention to reimburse certain expenditures with proceeds from debt.
Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response
to Core Services and Infrastructure.
Recommendation(s): Staff recommends approval of the professional services
contract and recommends approval of the resolution declaring intention to reimburse certain
expenditures with proceeds from debt.
Summary: ARCADIS, Inc., was contacted to submit a proposal for the preliminary
engineering report based upon their prior experience working at the Sandy Point Pump
Station. The scope of the Sandy Point Combined project is for design and construction of
upgrades to the chemical feed system and an expansion of the cooling towers to meet the
future well capacity of 34 MGD.
The first phase of this project is the preliminary engineering report. With the projected
budget of $149,718, ARCADIS, INC. will study multiple options to disinfect the City’s raw
water and to analyze multiple technologies available for increasing the capacity of the
cooling towers while increasing the efficiency and safety of the facility. Upon completion of
the report, the design effort will be 30% complete, and the City will have a better
understanding of the improvements needed, and their construction costs, to meet its goals
moving forward.
Budget & Financial Summary: This project is included in the FY12 approved budget as
two separate projects - the Sandy Point Chemical Feed System Replacement project with a
budget of $1,733,400 and the Cooling Tower Expansion project with a budget of
$3,182,000. The projects are being combined for contract administration efficiency
purposes. The portion of the P.O. for the Sandy Point Chemical Feed System Replacement is
$70,859 and the portion for the Cooling Tower Expansion is $78,859. To date, $170.63 has
been expended or committed. The “Resolution Declaring Intention to Reimburse Certain
Expenditures with Proceeds from Debt” is necessary for this item because the long term
debt has not been issued for the project. The debt for the project is scheduled to be issued
later this fiscal year and next fiscal year.
Attachments:
1.) Resolution
2.) Project Location Map
3.) Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds
from Debt
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February 9, 2012
Consent Agenda Item No. 2c
Chimney Hill Shopping Center
Lease Renewal
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action and discussion on a one year lease
extension for Gambro Healthcare of Texas (aka DaVita, Inc.) in the Chimney Hill Shopping
Center. Effective August 2012, the minimum monthly rent will increase from $21,531.61 to
$22,177.09.
Relationship to Strategic Goals: Financially Sustainable City – Diversity in revenue
sources.
Recommendation(s): Staff recommends approval of this lease extension.
Summary: Gambro Healthcare of Texas (aka DaVita, Inc.) signed a 10-year lease
agreement for 10,160 SF of space in the Chimney Hill Shopping Center in 1997 at a rate of
$26.57 per SF. The agreement provides the tenant with three successive options of five
years to renew the Lease at the end of the initial term.
In 2007, the tenant exercised one of the five-year options to renew. Therefore the current
lease will expire in August 2012. Gambro has requested a one-year option to extend their
lease in lieu of a five-year option. Gambro wants a 1-year extension but would like to retain
the 5 year renewal option because of uncertainty with their current Medical Director
situation. They are negotiating a longer term with the Medical Director but cannot commit to
a long lease term without the signed Medical Director agreement.
Budget & Financial Summary: In 2012, this tenant will provide $261,600 in lease
revenue to the City of College Station.
Attachments:
1. Lease Agreement
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February 9, 2012
Consent Agenda Item No. 2d
Rock Prairie Road East Widening Design and ROW Project (ST0417)
Real Estate Contract – Uvacek / Parcel No. 1
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding approval of a real
estate contract between the City of College Station (Buyer) and Edward Uvacek, Jr. and
Beatrice G. Uvacek (Seller) in the amount of $216,601.00 for the purchase of right-of-way
(0.446 acres) and a public utility easement (0.642 acres) needed for the Rock Prairie Road
East Widening Design and Right-of-Way Project.
Relationship to Strategic Goals: Improving Mobility – Plan for infrastructure necessary to
meet projected growth and physical development. Provide complete streets that
accommodate vehicles, bicyclists, and pedestrians.
Recommendation(s): Staff recommends approval of the contract which will authorize
the Mayor to execute the contract and the City Attorney to complete the transaction.
Summary: On June 10, 2010, City Council authorized the acquisition of ROW and utility
easements along Rock Prairie Road East from SH 6 to William D. Fitch as part of the Rock
Prairie Road East Widening Design and ROW Project. The project includes the design and
ROW acquisition for the future widening of Rock Prairie Road East. The property to be
acquired is located along Rock Prairie Road, between the State Highway 6 Frontage Road
and Bird Pond Road, immediately across from the Scott and White Hospital currently under
construction. This tract of land is in the proposed Medical Corridor. The right-of-way to be
acquired for the road widening includes 0.446 acres of land and the adjacent public utility
easement includes 0.642 acres of land.
The purchase price of $216,601.00 is a negotiated amount originally based on an appraisal
completed by the City’s Land Agent, Mark McAuliffe, a State Certified Real Estate Appraiser.
A settlement agreement was reached after negotiations with the landowners and a
reevaluation of recent comparable land sales. Due to the property's location within the
Medical Corridor immediately adjacent to the new hospital, the amount of frontage being
acquired, the property’s commercial development potential, and the new Rock Prairie Road
Overpass in design, staff feels that a settlement in the amount of $5/sf plus damages is fair
compensation for the right-of-way and easement to be acquired.
Budget & Financial Summary: The purchase price for the property to be acquired is
$216,601.00. Additional funds in the amount of approximately $2,500 will be required for
closing costs. The total current budget for the Rock Prairie Road East Widening Design and
ROW Project is $2,969,000. Funding for this project is from the 2003 general obligation
bond authorization. Funds in the amount of $1,070,292.29 have been expended or
committed to date, leaving a balance of $1,898,707.71 for remaining design, right-of-way
purchases and related expenses. This project budget is for design and land acquisition only.
Funds for construction are not currently budgeted.
Attachments:
1. Location Map
2. Real Estate Contract – Available in City Secretary’s Office
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February 9, 2012
Consent Agenda Item No. 2e
Renewal of Semi-Annual Blanket for Type D Hot Mix Asphaltic Concrete
and Emulsion Installed
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding approval of a
renewal of a semi-annual contract with Knife River for Type D Hot Mix Asphaltic Concrete
and Emulsion Installed, in an amount not to exceed $408,000.
Relationship to Strategic Goals: Improving Mobility – Plan for infrastructure necessary
to meet projected growth and physical development. Provide complete streets that
accommodate vehicles, bicyclists, and pedestrians.
Recommendation(s): Staff recommends approval of the contract
Summary: Bids for the Semi-Annual Blanket Type D Hot Mix Asphaltic Concrete and
Emulsion Installed were received on July 15, 2011. Knife River and Brazos Paving, Inc
responded to the Invitation to Bid (ITB) and Knife River submitted the low bid. Staff
recommended in August 2011 to proceed with a 6-month price agreement for Item 1 and
Item 2 with Knife River. Staff is now recommending that this agreement be renewed with
Knife River for an additional 6-month period.
This contract is used for placing a mat of 1.5 to 2 inches of hot mix asphalt for the renewal
of the pavement surface of an asphalt street. In cases where several base failure repairs
have been made on a collector or arterial street, a mat of hot mix asphalt is used to seal the
street and improve the driving surface of the street. The emulsion is used as a tack coat to
seal the surface of sections that need additional bonding for the hot mix asphalt. This
service, along with the Department’s ability to apply hot mix asphalt with City equipment
and crews on smaller sections of residential streets is a major tool in providing longer life to
asphalt streets. This price agreement will be re-bid at the completion of this renewed six
month contract.
Budget & Financial Summary: Funding for the Semi-Annual Blanket Purchase Order for
the Installation of Hot Mix Asphalt Concrete is provided from the operating budget of the
Street Maintenance Division.
Attachments:
1. Letter of Renewal
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February 9, 2012
Consent Agenda Item No. 2f
Interlocal Contract with Texas A&M University for Use of Hensel Park
To: David Neeley, City Manager
From: David Schmitz, Assistant Director, Parks and Recreation
Relationship to Strategic Goal: “Providing Core Services and Infrastructure” ~
Efficiently, effectively, and strategically placed core services and infrastructure that
maintains citizens health, safety, and general welfare and enables the city’s economic
growth and physical development.
Agenda Caption: Presentation, possible action, and discussion regarding the renewal of an
Interlocal Contract “Agreement”, for a period of five years, allowing the City of College
Station to repair and maintain the city-owned playground equipment at Hensel Park in the
same manner and to the same standard as set out by city policy for all College Station
playgrounds; and, to maintain that portion of Hensel Park that consists of the surface area
upon which the playground equipment is located.
Recommendation(s): Staff recommends approval of the Interlocal Contract for Use of
Hensel Park.
Summary: The City of College Station and Texas A&M University entered into an
agreement in 1986 to install the original playground in Hensel Park. The park is the only
developed park in Park Zone B and provides citizens in that area with access to open space.
The last interlocal contract between the City and Texas A&M University for the use of Hensel
Park was approved by City Council on June 26, 2003. The agreement allowed the City to
replace the 17 year-old playground that had been originally installed in 1986, and
additionally, to maintain the playground to the standard set out by city policy.
The 2012 contract before Council is a renewal of the agreement for the City to provide
maintenance and repair of the current playground and maintenance of the surface area
upon which the playground equipment described above is located. The City has owned and
maintained the present playground in Hensel Park since 2004. The City as well as Texas
A & M University agree that the playground in Hensel Park benefits the University as well as
city residents.
Budget & Financial Summary: The maintenance and repairs to the playground and
surface areas will come from the General Fund.
Attachments:
1. Draft of the Interlocal Contract for Use of Hensel Park ~ 2012
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February 9, 2012
Consent Agenda Item No. 2g
Correction Deed for 911 Montclair Avenue
To: David Neeley, City Manager
From: Carla Robinson, City Attorney
Agenda Caption: Presentation, possible action, and discussion on approving a correction
deed conveying property located at 911 Monclair Avenue.
Recommendation(s): Staff recommends approval of a correction deed.
Summary: On August 23, 1987, the City of College Station conveyed property located at 911
Montclair Avenue to Pablo Martinez and wife, Alicia O. Martinez by Special Conditional
Warranty Deed. This property was conveyed in accordance with the City of College Station’s
Community Development Rehabilitation Program. During a recent transaction involving this
property, it was discovered by a title company that the original conveyance document
contained an error in the legal description of the property. In order to correct this error, a
Correction Special Conditional Warranty Deed must be signed and recorded in the official
records of Brazos County.
Attachments: Correction Special Conditional Warranty Deed
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CORRECTION
SPECIAL CONDITIONAL WARRANTY DEED
NOTICE OF CONFIDENTIALITY RIGHTS:
IF YOU ARE A NATURAL PERSON, YOU MAY
REMOVE OR STRIKE ANY OR ALL OF THE
FOLLOWING INFORMATION FROM THIS
INSTRUMENT BEFORE IT IS FILED FOR
RECORD IN THE PUBLIC RECORDS:
YOUR SOCIAL SECURITY NUMBER OR
YOUR DRIVER’S LICENSE NUMBER.
THIS CORRECTION WARRANTY DEED IS BEING FILED IN CORRECTION AND
NOT IN LIEU OF THAT CERTAIN SPECIAL CONDITIONAL WARRANTY DEED
FROM GRANTOR TO GRANTEE HEREIN, DATED AUGUST 23, 1987, FILED FOR
RECORD IN THE OFFICIAL RECORDS OF BRAZOS COUNTY, TEXAS, AT
VOLUME 998, PAGE 748, IN WHICH THE PROPERTY DESCRIPTION WAS
INCORRECT AND WAS INTENDED BY GRANTOR AND GRANTEE TO BE AS SET
FORTH HEREIN.
DATE:
GRANTOR: CITY OF COLLEGE STATION
GRANTOR’S MAILING ADDRESS:
P.O. Box 9960
College Station, Texas 77842
GRANTEE: PABLO MARTINEZ, and wife, ALICIA O. MARTINEZ
GRANTEE’S MAILING ADDRESS:
911 Montclair Avenue
College Station, Texas 77840
CONSIDERATION: TEN AND NO/100 DOLLARS ($10.00) and other good and valuable
consideration, the receipt and sufficiency of which being hereby acknowledged by Grantor.
PROPERTY (INCLUDING ANY IMPROVEMENTS):
Being all of that certain tract or parcel of land lying and being situated in the
CRAWFORD BURNETT LEAGUE, College Station, Brazos County, Texas, and
being a part of that 1.858 acre tract of land conveyed to Michael G. Holt by Boyd
G. Hall by deed recorded in Volume 598, Page 248 of the Deed Records of
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Brazos County, Texas, and being more particularly described by metes and
bounds in Exhibit “A” attached hereto and made a part hereof for all purposes.
RESERVATIONS FROM AND EXCEPTIONS
TO CONVEYANCE AND WARRANTY: Any and all easements, liens and
encumbrances lawfully existing at the time of conveyance.
GRANTOR, for the consideration and subject to the reservations from and exceptions to
conveyance and warranty, GRANTS, SELLS, and CONVEYS to GRANTEE the Property,
together with all and singular the rights and appurtenances thereto in any wise belonging, to have
and hold it to GRANTEE and GRANTEE's successors and assigns forever. GRANTOR binds
GRANTOR and GRANTOR’s legal representatives, successors and assigns to warrant and
forever defend all and singular the property to GRANTEE and GRANTEE's successors and
assigns against every person whomsoever lawfully claiming or to claim the same or any part
thereof, by, thru and under GRANTOR but not otherwise, and except as to the reservations from
and exceptions to conveyance and warranty recited above.
GRANTEE ACKNOWLEDGES THAT GRANTOR HAS NOT MADE AND DOES
NOT MAKE ANY REPRESENTATIONS AS TO THE PHYSICAL CONDITION, OR ANY
OTHER MATTER AFFECTING OR RELATED TO THE PROPERTY (OTHER THAN
WARRANTIES OF TITLE AS PROVIDED AND LIMITED HEREIN). GRANTEE
EXPRESSLY AGREES THAT TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE
PROPERTY IS CONVEYED “AS IS” AND “WITH ALL FAULTS,” AND GRANTOR
EXPRESSLY DISCLAIMS, AND GRANTEE ACKNOWLEDGES AND ACCEPTS THAT
GRANTOR HAS DISCLAIMED, ANY AND ALL REPRESENTATIONS, WARRANTIES OR
GUARANTIES, OF ANY KIND, ORAL OR WRITTEN, EXPRESS OR IMPLIED, (EXCEPT
AS TO TITLE AS HEREIN PROVIDED AND LIMITED) CONCERNING THE PROPERTY,
INCLUDING WITHOUT LIMITATION, (I) THE VALUE, CONDITION,
MERCHANTABILITY, HABITABILITY, MARKETABILITY, PROFITABILITY,
SUITABILITY OR FITNESS FOR A PARTCULAR USE OR PURPOSE, OF THE
PROPERTY, (II) THE MANNER OR QUALITY OF THE CONSTRUCTION OR
MATERIALS, IF ANY, INCORPORATED INTO ANY IMPROVEMENTS ON THE
PROPERTY HEREIN CONVEYED, AND (III) THE MANNER OF REPAIR, QUALITY,
STATE OF REPAIR OR LACK OF REPAIR OF ANY SUCH IMPROVEMENTS.
When the context requires, singular nouns and pronouns include the plural.
CITY OF COLLEGE STATION
BY: ____________________________________
Nancy Berry, Mayor
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THE STATE OF TEXAS )
) ACKNOWLEDGMENT
COUNTY OF BRAZOS )
This instrument was acknowledged before me on this the ____ day of , 2012,
by Nancy Berry, as Mayor of The City of College Station, Texas.
____________________________________
Notary Public in and for the State of Texas
PREPARED IN THE OFFICE OF:
City of College Station
Legal Department
P. O. Box 9960
College Station, Texas 77842-9960
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February 9, 2012
Consent Agenda Item No. 2h
Electric Switch Station Substation Equipment Bid 12-011
PO# 12-0343 Rejection by Vendor
To: David Neeley, City Manager
From: David Massey, Director of Electric Utilities
Agenda Caption: Presentation, possible action, and discussion regarding the ratification
of cancellation of item Group B, PO#12-0343 in the amount of $33,570.00 to FAPCo LLC
and subsequent ratification of award of bid item Group B to JH Davidson and Associates in
the amount of $34,626.00 for the purchase of current transformers for the Switch Station
Entergy tie project.
Recommendation(s): Staff recommends ratification of Item Group B to the next lowest
qualified bidder meeting specifications, JH Davidson and Associates in the amount of
$34,626.00.
Summary: On December 8, 2011 Council approved awarding Bid #12-011 for CSU
Electric Switch Station distribution upgrades and the Entergy emergency tie. Purchase
orders were sent to all of the successful vendors who were awarded the bid. FAPCo LLC
contacted the City stating that they were unable to accept the City’s contractual Terms and
Conditions as they required the City to sign the Terms and Conditions of the manufacturer,
which the City cannot agree to. Thusly, PO#12-0343 for current transformers was rejected.
Permission was granted by the City Manager’s office to cancel the purchase order and issue
one to the next lowest qualified bidder in order to prevent costly delay and meet ERCOT
(Electric Reliability Council of Texas) and PUCT (Public Utility Commission of Texas)
construction deadlines for this project. The next lowest qualified bidder, JH Davidson and
Associates, was issued a purchase order so the items could be placed on order. Delivery is
expected in mid July, and the purchase order will be paid upon delivery of the material.
Budget & Financial Summary: Nine (9) sealed, competitive bids were received and
opened on October 24, 2011. Funds are budgeted for electric capital system improvements
in College Station Utilities Capital Improvement Funds, Electric Division.
Attachments:
1. Bid Tab
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Item Qty Unit Description Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
A-1 6 Ea Potential Transformer (PT)$10,170.00 $61,020.00 $9,447.00 $56,682.00 $10,060.00 $60,360.00 $12,020.00 $72,120.00
B-1 3 Ea Current Transformer (CT)$11,190.00 $33,570.00 $11,542.00 $34,626.00 $14,310.00 $42,930.00
2 Ea Gas Circuit Breaker, SF6 $53,995.00 $107,990.00 $55,320.00 $110,640.00 $54,540.00 $109,080.00 $46,740.00 $93,480.00
2 Ea Assembly, testing, filling $1,250.00 $2,500.00 $15,000.00 $30,000.00 $4,428.00 $8,856.00
2 Ea Factory Service Engr.$1,000.00 $2,000.00 $2,000.00 $4,000.00 $2,765.00 $5,530.00 $850.00 $1,700.00
Total:$112,490.00 $144,640.00 $123,466.00 $95,180.00
D-1 2 Ea 1200 Amp Distribution CB $21,891.00 $43,782.00
D-2 2 Ea 3000 Amp Distribution CB $29,123.00 $58,246.00
$102,028.00
1 Ea Circuit Switcher, Break style $95,180.00 $95,180.00
1 Ea Assembly, testing, filling $42,825.00 $42,825.00
1 Ea Factory Service Engr.$6,295.00 $6,295.00
Total:$144,300.00
F-1 3 Ea 14' Vertical Air Break Switch $13,995.00 $41,985.00 $25,073.98 $75,221.94 $20,860.00 $62,580.00 $21,995.00 $65,985.00 $12,975.00 $38,925.00 $23,300.00 $69,900.00
F-2 2 Ea 20' Vertical Air Break Switch $13,995.00 $27,990.00 $25,073.98 $50,147.96 $20,860.00 $41,720.00 $21,985.00 $43,970.00 $12,975.00 $25,950.00 $23,300.00 $46,600.00
$69,975.00 $125,369.90 $104,300.00 $109,955.00 $64,875.00 $116,500.00
G-1 2 Ea Energy Meter $4,144.00 $8,288.00
Group "A" Materials Subtotal
Manufacturer
Catalog No.
Delivery Time
Group "B" Materials Subtotal
Manufacturer
Catalog No.
Delivery Time
Group "C" Materials Subtotal
Manufacturer
Catalog No.
Delivery Time
Group "D" Materials Subtotal
Manufacturer - 1
Catalog No. - 1
Delivery Time - 1
Manufacturer - 2
Catalog No. - 2
Delivery Time - 2
Group "E" Materials Subtotal
Manufacturer
Catalog No.
Delivery Time
Group "F" Materials Subtotal
Manufacturer - 1
Catalog No. - 1
Delivery Time - 1
Manufacturer - 2
Catalog No. - 2
Delivery Time - 2
Group "G" Materials Subtotal
Manufacturer
Catalog No.
Delivery Time
BID TOTAL:$510,023.00
Royal Switchgear bid on group "F" non-responsive; Bid aluminum, not copper as stipulated.
Alstom Grid bid non-responsive on group "C"; Did not include cost of assembly/testing/filling or cost of service engineer.
HVB AE Power System bid non-responsive on group "C"; Did not include the cost of service engineer.
Mitsubishi Electric Power bid non-responsive on group "C"; Did not include cost of assembly/testing/filling or cost of service engineer.
KBS Electric group "E" bid; Added $1410.00 to correct bid catalog number to reflect shunt trip contactor.
VIPC-H13820S
25 weeks 18 weeks
Transdata
EMS60E09H14SQST
4 weeks
CVB-5BC-145-2000
NOTE: ABB US bid non-responsive on group "C"; Did not include cost of assembly/testing/filling or cost of service engineer.
26 weeks
Hico America
HCSP144B
22 weeks
ABB
#L952000DAAANZ
30 weeks30 weeks
Siemens Energy, Inc.
SPS2-145-40-3000
ABB/Kuhlman
UTE-145-OH
16 weeks
HVB AE Power
HS145-40-3000
Trench
UT5H-650-138
30 weeks
Trench
IOSK 145
Southern States
24 weeks
Southern States
CVB-5BC-145-2000
18 weeks
Southern States
CVB-5BC-145-2000
Southern States
S & C
38846R5-BHP-KMVQW
22 weeks
Southern Electrical Equip.
VIPC-H13820S
25 weeks
Southern Electrical Equip.
12 weeks
16 weeks
Southern States
CVB-5BC-145-2000
ABB
MB11130CCMH5KMZ402
12 weeks
ABB
MB11440PPMH5KMZ401
Wesco
San Antonio, TX
C-1
E-1
KBS Electric
College Station, TX
Cleaveland Price Inc.
Trafford, PA
Pennsylvania Breaker
Canonsburg, PA
Tatman Assoc., Inc.
Cleveland, OH
Included in price
National Electrical Systems
Boonville, NY
JH Davidson
Tulsa, OK
ABB / Kuhlman
L952000DAAANZ
25 weeks
Total:
Total:
Pennsylvania Breaker
PB145-40
16 weeks
ABB
UTE-145-OH
CVB-5BC-145-2000
22 weeks
Southern States
CVB-5BC-145-2000
22 weeks18 weeks
Royal Switchgear
Bessemer, AL
Royal Switchgear
AVT13820
18 weeks
Royal Switchgear
AVT13820
18 weeks
FAPCO
New Braunfels, TX
Cleaveland Price
CO6B036G10
18 weeks
Cleaveland Price
CO6B036G10
18 weeks
18 weeks
ABB / Kuhlman
L741200T0-803 (UTE-145-OH)
21 weeks
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February 9, 2012
Consent Agenda Item No. 2i
Authorization to Disburse Incentive Funding for
Texas Institute for Preclinical Studies (TIPS)
To: David Neeley, City Manager
From: Randall Heye, Economic Development Analyst
Agenda Caption: Presentation, possible action, and discussion authorizing payment
of the third of five economic development incentive payments in the amount of
$250,000 to Texas A&M University’s Texas Institute for Preclinical Studies (TIPS).
Recommendation(s): In fulfillment of the City’s obligation, staff recommends
approval of the third of five annual payments of $250,000 to Texas A&M University
for performance in 2010-2011.
Summary: On December 14, 2006 the City Council unanimously approved a
resolution in support of a five year, $1.25 million incentive for the development of
TIPS by Texas A&M University as part of a larger Economic Development Agreement
with the Research Valley Partnership (RVP).
In return for the City’s investment, TIPS has made an investment of more than
$40,000,000 in real and personal property and constructed an 112,000 square foot
facility on Raymond Stotzer Parkway. Approximately 12,000 gross square feet of that
facility serves as life science business accelerator offices. Additionally, TIPS has
committed to create new jobs each year for the term of the agreement. In Fiscal
Year 2011, TIPS hired 8 new employees and maintained 29 total employees, not
including student workers.
Further details regarding TIPS’ performance in Fiscal Year 2011 are included in the
Annual Certification – Supporting Documentation form, which is attached. The RVP
has confirmed that TIPS is in full compliance with the provisions set forth in the
Resolution adopted by City Council.
Both the City of Bryan and Brazos County are also providing incentives and have
already made their third annual payment.
Budget & Financial Summary: The cost of the City’s portion of the total incentive
package provided to TIPS is $1.25 million over the life (five years) of the agreement.
The City’s 2011 payment of $250,000 is budgeted and will be expended from the
City’s Economic Development Fund.
Attachments: TAMU Statement of Compliance
Annual Certification – Supporting Documentation Form
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February 9, 2012
Regular Agenda Item No. 1
Rezoning for 13500 Rock Prairie Road
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director of Planning & Development Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding
an Ordinance amending Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official
Zoning Map”, of the Code of Ordinances of the City of College Station, Texas, more specifically
a Rezoning from A-O Agricultural Open to R-1B Single-Family Residential for 65 acres located
at 13500 Rock Prairie Road, generally located west of Lick Creek Park.
Relationship to Strategic Goals: Financially Sustainable City, Core Services and
Infrastructure, Neighborhood Integrity, Diverse Growing Economy, Sustainable City
Recommendation(s): The Planning and Zoning Commission considered this item at
their January 19, 2012 meeting and voted 6-0 to recommend approval of the rezoning request
with the following conditions: that a minimum lot size of 15,000 square feet be set; that a 50-foot
conservation easement be placed along the east side of the property adjacent to Lick Creek
Park that prohibits the placement of structures, fences and disturbance of existing vegetation;
that a 100-foot conservation easement be placed along Rock Prairie Road prohibiting the
placement of structures, fences and disturbance of existing vegetation; and that a 100-foot in
radius conservation easement be placed around the oil well site.
Summary: The subject property is currently owned by the City of College Station and the
rezoning is being brought forward to increase the marketability of the property for selling
purposes.
The Unified Development Ordinance provides the following review criteria for zoning map
amendments:
REVIEW CRITERIA
1. Consistency with the Comprehensive Plan: The proposed R-1B Single-Family
Residential zoning request is in general compliance with the Future Land Use and Character
Map designation of the Comprehensive Plan. The Comprehensive Plan calls for a Restricted
Suburban land use, which is generally for areas that should have a moderate level of
development activity consisting of medium-density single-family residential lots averaging
8,000 square feet. While, the proposed R-1B zoning designation is consistent with the
Comprehensive Plan, staff is recommending a minimum lot size of 12,000 square feet in
order to fit in with the general existing character of the area. Lots within the Williams Creek
Subdivision to the north are all one acre or greater, while lots within the Pebble Creek
Subdivision to the southwest average roughly 15,000 square feet.
2. Compatibility with the present zoning and conforming uses of nearby property and
with the character of the neighborhood: Properties to the north that are across Rock
Prairie Road, are part of the Willams Creek Subdivision and are zoned A-OR Rural
Residential Subdivision with all lots being 1-acre or greater.
Property to the west is currently undeveloped and zoned A-O Agricultural Open. However,
the Future Land Use and Character Map of the Comprehensive Plan designates a
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Restricted Suburban land use, which would consist of residential lots of a similar size to the
proposed rezoning. Additionally, the Pebble Creek Subdivision, which is located to the
southwest, has lots that are comparable to the lot size proposed with the rezoning.
Property to the east is Lick Creek Park, one of only two regional parks within College Station
park system. In an effort to limit the impact of homes adjacent to a regional nature park, staff
is recommending that a 50-foot conservation easement be placed along the eastern border
of the property along the common property line with the park. This easement would prohibit
the placement of structures, fences and the disturbance of existing vegetation within 50-feet
of Lick Creek Park.
3. Suitability of the property affected by the amendment for uses permitted by the
district that would be made applicable by the proposed amendment: The proposed
rezoning includes medium density single-family residential uses, with staff recommending a
minimum lot size of 12,000 square feet. Given the existing single family residential
development in the area (Williams Creek Subdivision and Pebble Creek Subdivision), and
the future land uses designated in the Comprehensive Plan for the immediate vicinity, the
proposed rezoning would be suitable based on the current and proposed character of the
area.
The subject tract has an existing oil well near the center of the property. Currently, the well is
not actively extracting oil. Given the proposed minimum lot size that staff is recommending
as a condition, and similar situations existing across the city, staff feels that the property is
suitable for residential development. Additionally, at the time of the subdividing of the tract,
the layout of the lots and streets can be configured in a manner to limit impact of the oil well.
4. Suitability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment: The subject
tract is currently zoned A-O Agricultural Open. Permitted uses in the A-O zoning district
include low density residential, agricultural, or open space uses and are generally
compatible with residential development. The uses permitted in the A-O district are generally
less intense, generate less traffic, and have lower utility demands than the proposed
medium density single-family residential uses.
5. Marketability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment: The subject
tract is currently zoned A-O Agricultural Open, which limits the potential development to
agricultural, low-intensity residential, or open space uses. The proposed rezoning request is
an effort to increase the marketability and development potential of the property.
6. Availability of water, wastewater, stormwater, and transportation facilities generally
suitable and adequate for the proposed use: The subject tract is located adjacent to a 4-
inch public water main, which runs along Rock Prairie Road. The tract is not currently
located adjacent to or served by a public sanitary sewer system. The subject tract is located
in the Lick Creek Drainage Basin and is not encroached by a FEMA designated Special
Flood Hazard Area. Development of the subject tract would be required to meet the City's
Storm Water Design Guidelines. The subject tract is located adjacent to and will take
access from Rock Prairie Road, which is classified as a 4-Lane Minor Arterial on the City's
Thoroughfare plan.
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Budget & Financial Summary: N/A
Attachments:
1. Background Information
2. Aerial & Small Area Map (SAM)
3. Draft Planning & Zoning Commission Minutes – January 19, 2012
4. Ordinance
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NOTIFICATIONS
Advertised Commission Hearing Date: January 19, 2012
Advertised Council Hearing Dates: February 9, 2012
The following neighborhood organizations that are registered with the City of College Station’s
Neighborhood Services have received a courtesy letter of notification of this public hearing:
Williams Creek HOA
Property owner notices mailed: 9
Contacts in support: None at time of staff report
Contacts in opposition: 2
Inquiry contacts: 7
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North 4-Lane Minor Arterial
Estate
A-OR Rural Residential
Subdivison
Single Family
Residences (Williams
Creek Subdivision)
South Natural Areas-Protected A-O Agricultural Open Lick Creek Park
East Natural Areas-Protected A-O Agricultural Open Lick Creek Park
West Restricted Suburban A-O Agricultural Open Vacant
DEVELOPMENT HISTORY
Annexation: 1983 & 1994
Zoning: A-O Agricultural Open upon annexation
Final Plat: Unplatted
Site development: Largely vacant, with an existing oil well near the middle of the
tract.
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January 19, 2012 P&Z Regular Meeting Minutes Page 1 of 2
MINUTES
PLANNING & ZONING COMMISSION
Regular Meeting
January 19, 2012, 7:00 p.m.
City Hall Council Chambers
College Station, Texas
COMMISSIONERS PRESENT: Chairman Mike Ashfield, Craig Hall, Bo Miles, Jodi
Warner, Jim Ross, and Jerome Rektorik
COMMISSIONERS ABSENT: James Benham
CITY COUNCIL MEMBERS PRESENT: Julie Schultz
CITY STAFF PRESENT: Bob Cowell, Lance Simms, Alan Gibbs, Molly Hitchcock, Jason
Schubert, Matt Robinson, Morgan Hester, Teresa Rogers, Joe Guerra, Josh Norton, Adam Falco,
Brittany Caldwell, and Carrie McHugh
1. Call meeting to order
Chairman Ashfield called the meeting to order at 7:01 p.m.
2. Pledge of Allegiance
3. Hear Citizens
No one spoke.
4. Consent Agenda
Regular Agenda
5. Public hearing, presentation, possible action, and discussion on a Rezoning from A-O
Agricultural Open to R-1B Single-Family Residential for 65 acres located at 13500 Rock
Prairie Road, generally located west of Lick Creek Park. Case #11-00500207 (MR)
(Note: Final action on this item is scheduled for the February 9, 2012 City Council
Meeting - subject to change)
Senior Planner Robinson presented the rezoning and recommended approval with the
condition that a 50-foot conservation easement be provided along the eastern border of
the property adjacent to Lick Creek Park and that a minimum lot size for the subdivision
be no less than 12,000 square feet.
There was general discussion amongst the Commission regarding the oil well pad site
that is on the property.
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January 19, 2012 P&Z Regular Meeting Minutes Page 2 of 2
Chairman Ashfield opened the public hearing.
Robert Hutchison, 4740 Johnson Creek Loop, College Station, Texas; John and Kathy
Koza, 4817 Williams Creek, College Station, Texas; Wayne Lutz, 4903 Williams Ridge,
College Station, Texas; Benjamin Wall, 4908 Williams Ridge, College Station, Texas.
The residents spoke in opposition and suggested acquiring the land for additional park
area or leaving it as natural area.
Chairman Ashfield closed the public hearing.
Commissioner Miles suggested putting a 100-foot conservation easement along the side
of the property that backs up to Rock Prairie Road.
Transportation Planning Coordinator Guerra stated that the Thoroughfare Plan has this
area of Rock Prairie Road designated as a four-lane minor arterial, which requires a 115-
foot right-of-way width. He said that it is currently built as a two-lane rural collector and
would require a minimum dedication of 7.5 feet on each side.
Chairman Ashfield reopened the public hearing to get the residents opinion on putting a
100-foot conservation easement along Rock Prairie Road.
Robert Hutchison and Kathy Koza stated that they would rather the land be acquired as
additional park or zoned A-OR, but the 100-foot conservation easement would be a
second alternative.
Chairman Ashfield closed the public hearing.
There was general discussion amongst the Commission and Staff regarding the rezoning.
Commissioner Miles motioned to recommend approval of the rezoning with the
condition that a 50-foot conservation easement be provided along the eastern border
of the property adjacent to Lick Creek Park, provide a 100-foot conservation
easement along the north side along Rock Prairie Road, provide a 100-foot radius
conservation easement around the oil well site with the condition that if the oil well
site is abandoned by the Railroad Commission the conservation easement could be
abandoned and restored, remove the telecommunications tower from the list of uses,
and the minimum lot size be 15,000 square feet. Commissioner Warner seconded the
motion, motion passed (5-1). Commissioner Hall was in opposition.
6. Adjourn.
The meeting was adjourned at 8:45 p.m.
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February 9, 2012
Regular Agenda Item No. 2
Rental Rehabilitation Program Guidelines
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A Executive Director - Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion regarding approval of the Rental
Rehabilitation Guidelines
Relationship to Council Strategic Plan: Financially Sustainable City, Core Services and Infrastructure,
Neighborhood Integrity, and Diverse Growing Economy
Recommendation(s): Staff recommends approval.
Summary: Since the mid 1970’s the City of College Station has partnered with the U.S. Department of
Housing and Urban Development (HUD) to address quality of life, neighborhood stability and safe and
decent housing for low and moderate-income residents living in the City. In total the City has received
more than $43 Million which has been used for a diverse array of activities. Families have been assisted
in the following ways through the City’s affordable housing programs: 133 families through homebuyer
assistance, 651 families through security deposit assistance, 202 families through rehabilitation
assistance, 120 families through new construction/reconstruction assistance, and 5 families through
minor repair assistance. In addition thousands of households have been assisted through funding of
direct services to low-income families through non-profit partners. In excess of $8.5 Million has also
provided various park, street, façade, infrastructure and public facility improvements in low-income areas
of the city.
The use of these funds is guided by the City-developed 5-year Consolidated Plan and the annual Action
Plan, both of which are developed with extensive community involvement and approved by HUD. Further,
most of the programs administered by the City involve a series of Council adopted guidelines that further
clarify how each program will operate.
On October 13, 2011 staff recommended to Council that a renter-occupied rehabilitation program be
established. The following factors led to this recommendation:
· In 2010 Community Development Unit staff partnered with the City’s Information Technology
Department and Utility Billing Division to collect information about the physical conditions of all
buildings in College Station. This survey revealed that the multifamily units renters primarily live
in consist of the oldest segment of our City’s housing stock - those in most need of repair.
· The target population for these federal grant funds (residents whose income is at or below 80% or
area median income – generally under $35,000 a year) consists almost entirely of renters.
· There are little market incentives for rental owners to upgrade their aging product while
maintaining their affordability.
Staff received direction from Council to engage stakeholders and develop guidelines for their review. After
benchmarking and meeting with stakeholders the attached guidelines have been created for Council
review and approval.
As proposed, the program would consist of a mixed repayable/forgivable loan to owners for the purpose
of upgrading their aging rental properties to be more energy efficient and more closely meet current
building codes and standards. Participants will be required to maintain these assisted units and keep
them affordable for a specified length of time. This program would help provide more decent, safe,
affordable, and energy efficient housing options to low and moderate income families and at the same
time enhance the City’s tax base.
Budget & Financial Summary: Federal HOME Investment Partnership funds would be allocated to this
activity if approved by Council. It is anticipated that for FY13 approximately $50,000.00 will be available
for this program.
Attachments:
Attachment 1: Program Guidelines
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CITY OF COLLEGE STATION
RENTAL REHABILITATION LOAN PROGRAM
PROGRAM GUIDELINES
Unless herein stated otherwise, the requirements contained in 24 CFR Part 92 (Home Investment
Partnerships Program) and 24 CFR Part 570 (Community Development Block Grant Program) will be
followed.
I. STATEMENT OF PURPOSE & PROGRAM OVERVIEW
The City of College Station has established a Rental Rehabilitation Loan Program (RRLP) funded through
the U. S. Department of Housing and Urban Development (HUD) with HOME Investment Partnership
Program (HOME) and/or Community Development Block Grant (CDBG) funds. The City may also utilize
local, state, or federal resources that may become available.
The RRLP is designed to combine various financial resources necessary to encourage property owners
(Owner) to rehabilitate existing rental property in order to increase the supply of decent, affordable housing
for lower income families and to preserve existing rental housing stock. The City will provide loans of up to
90% of the amount necessary for improvements that meet the parameters identified in these guidelines.
The basic goals of this Program are:
· To preserve, enhance, and increase the supply of affordable, decent, safe, and sanitary housing
available to qualified low- and moderate-income and special needs renter households.
· Maintain the affordability for low- and moderate-income households by reducing energy consumption
and costs.
This program is designed to provide technical and financial assistance to owners of qualified rental units
who are seeking to rehabilitate structures into decent, safe, sanitary and affordable dwelling units. This
program is available on a city-wide basis and is limited to only those properties located within the municipal
boundaries of the city. Properties that lie partially within the city limits may be considered on a case-by-
case basis.
Assisted units are required to provide affordable rents for the set affordability period. The Planning &
Development Services – Community Development Unit (CD) will administer this program for the City of
College Station.
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II. DESIGNATED AUTHORITY
Administrative authority for implementation of this Program will rest with the Office of City Manager or its
designee. The Planning & Development Services – Community Development Unit will serve as the
designated office for approval of contractual agreements and budget changes as needed to accomplish
project completion, in accordance with Council approved procedures.
The Executive Director of Planning and Development Services (Director) will be responsible for authorizing
the amount of loan assistance to be made available to the project in accordance with the implementing
procedures. This determination will be based upon evaluations of the application, cost to be incurred by
providing assistance, and community benefit of project(s) proposed.
The Director will also be responsible for approval of applicant eligibility for this program and final approval
of projects to be assisted. This will be based upon the feasibility of proposed project.
III. PROGRAM IMPLEMENTATION
Steps in implementing the Program will be as follows:
CD will create and maintain applications for the RRLP. Applications may be submitted in response to a
Request for Proposal or at any time during the program year. Proposals will be reviewed and funded
based on the availability of funds and dependent upon the eligibility, feasibility, and benefit to the
community.
CD staff will evaluate all applications for eligibility and prioritize the processing of applications based on
parameters defined in Sections VII. Applications will be processed as expeditiously as possible. Owners
will be notified of their application’s status. The Owner will be required to sign a program agreement with
the City committing to the rehabilitation, loan terms, affordability requirements, and other federal
requirements.
Owner and CD staff will work together to develop a scope of work based on the information submitted in
the application. The scope of work will be developed in a way to minimize the permanent displacement of
tenants who occupy the structure prior to rehabilitation. CD staff will ensure that the scope of work
includes all requirements to meet specific codes and federal regulations. Owner will be required to
accompany CD staff to appear before City Council as needed to request approval.
CD staff will monitor all federal program requirements, obtain all required close-out documents at project
completion, and service the loan upon closing for the duration of the loan.
Owner will be required to comply with all terms and conditions of their program agreement until all of the
terms of their loan have been satisfied. CD staff will monitor the project for the affordability period to
determine compliance with low income rental requirements. Due to the type and source of funding,
Owners receiving a loan through this program can expect rigorous enforcement of the terms and conditions
of their loan.
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IV ELIGIBILITY REQUIREMENTS
A. The Owner must:
1. Be the owner of the property proposed for rehabilitation. Any legally acceptable form of
ownership (e.g. partnership, corporation, individual) is eligible, provided that the applicant has
control of the property and the authority to enter into legally binding financial commitments.
2. Exhibit the ability to pay all monthly expenses on the property, repay the loan(s) associated
with the proposed project, and maintain the property in its post-assistance condition for the
duration of the affordability period.
3. Enter into a Rehabilitation Agreement with the City either individually, or in the case of a
corporation, by an authorized representative/principal(s) on behalf of the corporation, with an
express warranty that the representative/principal(s) has been authorized to execute the
Rehabilitation Agreement on behalf of the corporation
4. Be in good standing with the City of College Station with any previously awarded federal funds.
This means that the applicant organization should be within 30 days current on any loan
payments due, be within 30 days current on all required program and financial reporting, and
not have any outstanding or unresolved monitoring findings from previous contracts or
agreements.
5. Must be current on all property taxes and utility payments that are due and payable on the
proposed property.
6. Contribute a minimum of 10% of the total project cost from sources other than City funds.
7. Owner must demonstrate that they have equity in the property at least equal to twenty percent
(20%) of the market value of the property.
B. Eligible Property Types
1. Home rental projects may be one or more buildings on a single site, or multiple sites that are
under common ownership, management and financing.
a. The project must be assisted with HOME funds as a single undertaking.
b. The project includes all activities associated with the site or building.
2. Must be appraised by an appraiser selected and/or approved by the City, and the appraisal
must show a value sufficient after rehabilitation to satisfactorily support at least 100% of the
project’s debt which will exist after rehabilitation/construction.
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3. The overall debt to after rehabilitation value shall not exceed one hundred percent (100%).
4. Must be insured in an amount sufficient to fully protect the public investment with the insurance
policy naming the City as “loss payee”.
5. A building inspection is required by a licensed architect, engineer, and/or the City upon
submission of an application. Results of the inspection must be consistent with information
provided in the application. Existing buildings may be considered eligible for rehabilitation
assistance if there are at least (2) major conditions that do not comply with either the
International Building Codes adopted by the City of College Station, or federal Section 8
Housing Quality Standards. This may include the following:
a. Structural – Noncompliance with Building Code and Section 8 Housing Quality Standards
such as fire egress requirements, over-spanned roof/ceiling joists, tenant separation fire
walls and other code items that are necessary to bring the property up to current
standards or that threaten the health and safety of residents
b. Plumbing – Sewer drain lines, plumbing fixture venting and rough-ins, washer
connections, water lines, gas lines, outdated water heaters and plumbing fixtures
c. Mechanical – Heating/Cooling systems, ductwork, direct-air venting
d. Electrical – Non-grounded systems, obsolete electrical panels, AFCI and GFCI
receptacles, exterior waterproof receptacles, minimum required receptacles, exterior
lighting, smoke and carbon monoxide detectors
e. Energy – Insulation values, door and window energy ratings, appliances
f. Accessibility – Accessible parking and routes, visitability, ramps, grab bars, sensory (deaf
or blinded) equipment (HUD requirement), bathroom and kitchen modifications
6. Must have an assessment and possible abatement of lead-based paint if required. A HUD
environmental review will be performed by the City.
7. Upon project completion, each of the following major systems must have a remaining useful
life for a minimum of 15 years or the major systems must be rehabilitated or replaced as part of
the rehabilitation work: structural support; roofing; cladding and weatherproofing (e.g.,
windows, doors, siding, gutters); plumbing; electrical; and heating, ventilation, and air
conditioning.
8. Rental properties must be residential units.
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C. Ineligible Property Types
1. Properties previously financed with HOME during the affordability period cannot receive
additional HOME assistance unless assistance is provided during the first year after project
completion.
2. HOME funds may not be used for development, operations or modernization of public housing
finances under the 1937 Act (Public Housing Capital and Operating funds).
3. Projects assisted under 24 CFR Part 248 (Prepayment of Low-Income Housing Mortgages)
may not receive HOME funds, unless assistance is provided to “priority purchasers” of such
housing.
a. A priority purchaser is a resident council organized to acquire a project in accordance
with a resident homeownership program, or any nonprofit organization or state or local
agency that agrees to maintain low-income affordability restrictions for the remaining
useful life of the project. Organizations or agencies affiliated with a for-profit entity for
the purposes of purchasing a property do not qualify as priority purchases.
D. Eligible Tenants
a. Owner may not refuse to lease HOME-assisted units to a certificate or voucher holder under
the Section 8 Program, or to a holder of a comparable document evidencing participate in a
HOME tenant-based rental assistance (TBRA) program, because of the status of the
prospective tenant as a holder of such certificate, voucher or comparable HOME TBRA
document.
b. Owner will utilize the Section 8 Program definition of annual (gross) income.
c. Before the tenant occupies a unit, tenant eligibility must be documented with source
documents, such as wage statements, interest statements, and unemployment compensation
statements.
d. Owner must recertify tenant income on an annual basis.
E. Leases
a. The lease between the Owner and Tenant must be for at least one year.
b. The lease between the Owner and Tenant can not contain any of the following provisions:
1. Agreement to be sued: Agreement by the tenant to be sued, to admit guilt, or to a
judgment in favor of the owner in a lawsuit brought in connection with the lease.
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2. Treatment of property: Agreement by the tenant that the owner may seize or sell
personal property of household members without notice to the tenant and a court
decision on the rights of the parties. This provision does not apply to disposition of
personal property left by a tenant who has vacated a property.
3. Excusing Owner from responsibility: Agreement by the tenant not to hold the Owner
or the Owner’s agent legally responsible for any action or failure to act, whether
intentional or negligent.
4. Waiver of notice: Agreement of the tenant that the Owner may institute a lawsuit
without notice to the tenant.
5. Waiver of legal proceeding: Agreement of the tenant that the owner may evict the
tenant or household members without instituting a civil court proceeding win which
the tenant has the opportunity to present a defense, or before a court decision on
the rights of the parties.
6. Waiver of right to appeal court decision: Agreement by the tenant to waive the
tenant’s right to appeal or to otherwise challenge in a court a court decision in
connection with the lease.
7. Tenant chargeable with cost of legal actions regardless of outcome: Agreement by
the tenant to pay attorney’s fees or other legal cost, even if the tenant wins in court
proceeding by the owner against the tenant. The tenant, however, may be obligated
to pay costs if the tenant loses.
c. Owners may terminate tenancy or refuse to renew a lease only upon 30-days’ written notice,
and only for serious or repeated violation of the terms and conditions of the lease; violation of
applicable federal, state or local law; completion of the tenancy period for transitional housing
or for other good cause.
d. Owner of HOME-assisted rental housing must adopt written tenant selection policies and
criteria that:
1. Are consistent with the purpose of providing housing for very-low and low-income
households;
2. Are reasonably related to program eligibility and the applicants’ ability to perform the
obligations of the lease;
3. Provide for the selection of tenants from a written waiting list in the chronological
order of their application, insofar as is practicable; and
4. Give prompt written notification to any rejected applicant of the grounds for any
rejection.
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V. FORMS OF ASSISTANCE AND ALLOWABLE EXPENSES
1. RRLP assistance shall be in the form of a 0% interest loan with quarterly payments for a specified
term. The quarterly payment amount will be determined by the amount of the loan divided by the
number of years of the loan divided by four.
25% of the total loan amount may become forgivable at the end of the specified term for proposals
that address the first three priorities in Section VII: 1. Bring property up to City Code & HQS
Standards (up to 10% forgiven), 2. System upgrades (up to 10% forgiven) and 3. Energy
conservation upgrades (up to 5% forgiven). The quarterly payment amount will be adjusted to
reflect this forgivable portion.
2. The maximum assistance amount will be based on Section 221(d) (3) program limits for the metro
area and will be subject to funding availability. The minimum loan will be $5,000 per unit. The
Owner must comply with the terms of the note and deed of trust executed at loan closing.
If the Owner violates terms of the note and Deed of Trust, the remaining principal of the
loan, any amounts that would have been forgiven, plus a penalty equaling the amount of
interest that would have been amortized at a 5% interest rate over the specified term will be
due immediately.
3. HOME funds may be used to refinance existing debt if the HOME funds are used to rehabilitate the
property and the refinancing is necessary to permit or continue affordability. Refinancing cannot
be the primary purpose of the HOME Investment. HOME funds cannot be used to refinance
Federal debt.
4. Program intent is to maintain affordable, decent, safe and sanitary rental units for low-income
households. In the event of a sale or transfer of ownership, the following conditions must apply to
avoid default:
a. The Owner must sell repay the full amount of assistance including the penalty described in
Section III (2) while still maintaining the affordability period; or
b. Following approval from the Director, Owner may offer the assumption of the loan and
requirements to the buyer.
5. Eligible project costs include construction costs, architectural and engineering fees; financing costs
such as private lender origination fees, credit reports, fees for title evidence, recording costs,
building permits, attorneys fees, private appraisal fees and fees for an independent cost estimate,
builders’ or developers’ fees; affirmative and fair housing marketing costs; management costs;
environmental review costs, relocation costs, and any other reasonable costs.
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VI. LONG TERM AFFORDABILITY & RESTRICTIONS
1. Affordability Period:
HOME-assisted rental units carry rent and occupancy restrictions for varying lengths of time,
depending upon the average amount of HOME funds invested per unit. The minimum affordability
period is as follows:
<$15,000 per unit = 5 years
$15,000 to $40,000 per unit = 10 years
$40,000 per unit = 15 years
2. Initial “HOME rents”:
Every HOME-assisted unit is subject to rent limits designed to help make rents affordable to low
income households. These maximum rents are referred to as “HOME Rents”. HUD will annually
publish Fair Market Rents (FMR) for this area. CD staff must establish monthly rents and
allowances for utilities for HOME-assisted rental projects based on FMR’s. See Attachment 1.
3. Restrictions:
a. If five or more units are included in the project, at least 20 percent must be designated low
HOME rent units that are rented to tenant households having a gross annual income of
50% AMI or less.
b. If units are occupied at time of project initiation by tenants who are not low-income, upon
the unit becoming vacant, the Owner shall lease that vacated unit to an eligible low-income
household.
c. No conversion to condominiums or any type of cooperative ownership for the duration of
the loan.
d. Owner must comply with the City's Fair Housing Ordinances and the U.S. Department of
Housing and Urban Development Fair Housing Standards.
e. The project must be maintained in standard condition for the duration of the lien as defined
by HUD's Housing Quality Standards (HQS) and City ordinances.
f. Owner must comply with the City's Anti-Displacement Policy (Attachment 2).
g. Owner must affirmatively market vacant units to low-income households for the affordability
period and adhere to the City's Affirmative Marketing Policy (Attachment 3).
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h. Owner will provide, in a timely manner, information necessary to determine compliance with
the RRLP during the term.
i. Owner must comply with federal employment and contracting rules (Equal Opportunity
Employment, Section 3, Minority/Women Employment, Davis-Bacon, Conflict of Interest,
and Debarred Contractors).
j. Construction plans for projects must be sealed by an architect or engineer if the number of
stories, dwelling units, use classification, or total square footage exceeds the minimum
thresholds set forth in the City Building Code, the Texas Engineering Practice Act, or by the
Texas Board of Architectural Examiners. The architect/engineer must be available for
consultations, meetings, and site inspections for the duration of the project. Plans for
projects not exceeding these minimum thresholds do not require the seal of an architect or
engineer. However, the person who designs a project not requiring a seal must be
available for consultation, meetings, and site inspections, and be responsible for monitoring
the project and approving progress payments through completion.
VII. SELECTION CRITERIA AND PRIORITY
Applications for RRLP funding will be reviewed and evaluated using the following criteria:
a. Type of improvements: Projects incorporating improvements beyond City codes and
HUD's Housing Quality Standards (HQS) are encouraged to the extent allowed by
regulation.
b. Financial Feasibility: Procedures will include an evaluation of the Owner's financial
capacity.
c. Overall benefits to low-income tenants.
Applications will be given priority based on the following proposed improvements:
1. Bring property up to City Code & HQS Standards
2. System upgrades
3. Energy conservation
4. Exterior repairs
5. Upgrade marketability
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VIII. RELOCATION
The owner of any property rehabilitated under the Rental Housing Program will be expected to cooperate
with the City to provide financial and advisory services, as described in the City’s Anti Displacement
Strategy, to all tenants who are permanently or temporarily displaced as a result of the project.
IX. ELIGIBLE AREAS
The RRLP will be available on a citywide basis in an effort to increase the availability of standard units
made financially available. This activity is in compliance with the City's Consolidated Plan and Annual
Action Plan priorities to provide low-income housing on a citywide basis.
X. FILES AND RECORDS
The Planning & Development Services – Community Development Unit shall maintain accurate files and
records on each project and all documentation pertinent to the applicant shall be included. Such files shall
be open for inspection as to qualifications, bid procedures, inspections of work, and payments of federal
share of the project.
The Owner will be required to maintain accurate files and records on each unit rehabilitated under the
RRLP. Such files shall be open for inspection by local, state, and federal authorities to verify compliance
with all program requirements. Additionally, the Owner will be required to file annual reports to the City for
the entire term of the note.
Within 90 days of the date of issuance of a Certificate of Occupancy for the project, the owner must furnish
to the City data on the income characteristics of tenants occupying the structure initially after
rehabilitation/construction.
XI. BIDDING PROCEDURES AND CONTRACTOR SELECTION
Contractors and sub-contractors must be selected in accordance with applicable federal and state laws.
The owner is responsible for securing all appropriate building permits and ensuring the final inspections of
all permits are performed and approved by the City. Upon completion the City, and if appropriate, the
lender will make a final inspection before the construction work will be approved and accepted. The owner
is solely responsible for the terms of the contract between the owner and the contractor.
A. Selection of a General Contractor
If the total loan amount is $49,999 or less, the owner will be responsible for obtaining and documenting a
minimum of three written bids from qualified sources. Copies of the quotations must be submitted to the
Planning & Development Services – Community Development Unit prior to the owner’s award of the
contract.
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If the total loan amount will or could exceed $50,000, the owner will be responsible for obtaining
competitive bids from a minimum of two qualified, responsible contractors. Contractors must submit an
itemized bid using the work write-up prepared by the owner and approved by the Planning & Development
Services Community Development Unit. Copies of the bids must be submitted to the Planning &
Development Services – Community Development Unit prior to the owner’s award of contract. In the event
the owner awards the contract other than to the lowest responsible bidder, the owner must pay the
difference between the selected bidder and the low bidder.
A copy of the executed contract must be submitted to the Planning & Development Services – Community
Development Unit prior to the start of construction. The approved contractor must be licensed, and provide
proof of appropriate insurance coverage, covering the total cost of the rehabilitation work and including but
not limited to worker’s compensation, general liability, and personal liability. Recipient shall not award
contract to any person that has been debarred, suspended, proposed for debarment, or placed on
ineligibility status by U.S. Department of Housing and Urban Development.
B. Owner Performs Rehabilitation Work as General Contractor
If the City determines the owner (or members of the owner’s family) has sufficient construction skills and
possessed all required licenses, the owner may be allowed to perform the rehabilitation work. The owner
will be required to identify the specific work items which will be accomplished by the owner. If an owner
anticipates acting as the general contractor, sufficient information must be provided in the project proposal
to allow the City to evaluate the owner’s capacity to act as the general contractor.
The owner may act as the general contractor and enter into subcontracts afer securing a minimum of three
written bids for each subcontract. Copies of the bids and executed contracts from subcontractors must be
submitted to the Planning & Development Services – Community Development Unit before any work
begins. The City will review and approve all subcontractor bids prior to the start of the work.
The Community Development Unit will periodically inspect the progress and quality of the work. If an owner
fails to satisfactorily accomplish the work within the time frame established in the Rehabilitation Agreement,
the owner will be required to hire a professional contractor to complete the work, at no additional expense
to the City.
Eligible project costs will be limited to the out-of-pocket expenses of the owner, including payments to
subcontractors and purchase of materials and supplies used in the project. The labor of the owner or an
owners immediate family will not be considered as an eligible rehabilitation cost. No allowance for profit will
be approved for an owner who is acting as the general contractor.
The cost of materials and supplies from an owner’s inventory generally will not be allowed. Only when the
owner has an established method of inventory control where the actual cost of the material can be
documented, will such costs be considered. In any case, the materials must be new and the costs must not
exceed the market rate for such items.
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XII. REHABILITATION AGREEMENT
Each applicant assisted through this Program will sign a Rehabilitation Agreement with the City which
defines the overall terms and conditions of the City providing the rehabilitation assistance. Other
construction documents will be required to be executed by the applicant during the rehabilitation assistance
process, but the Rehabilitation Agreement will be solely between the City and the applicant, and will be the
primary instrument submitted for City Manager or City Council approval, before the project may commence.
XIII. FINAL INSPECTION - CERTIFICATE OF OCCUPANCY
The City of College Station will be responsible for final inspection of all housing units made available
through the program to determine that the unit meets all City of College Station and HUD requirements.
Final payment will not be made until the City of College Station has issued a Certificate of Occupancy for
the renovated unit and all items identified in a punch list have been corrected. The owner will also be
required to sign-off on the final progress payment document to the contractor. The Certificate of Occupancy
will serve as evidence to HUD of the City's determination that the renovated structure has become code
compliant and a decent, safe, and sanitary dwelling.
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Attachment 1
2011 HOME PROGRAM RENTS AND 2012 MEDIAN INCOME LIMITS
FOR COLLEGE STATION-BRYAN MSA
AS PUBLISHED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
IN THE FEDERAL REGISTER
Section 8 Fair Market Rents and HUDs calculation of high and low rents include all utilities and housing-
related services, except telephone. If utilities are not included in rents and are paid by the tenant, the City
will prepare utility allowances and adjusted rents.
2012 HOME Program Rents
Effective February 9, 2012
(All utilities paid and includes appliances)
Efficiency 1BDRM 2-BDRM 3-BDRM 4-BDRM 5-BDRM
Fair Market Rent $538 $609 $743 $941 $970 $1,116
Low (50%) HOME
Rent
$510 $546 $655 $756 $845 $931
High (65%)
HOME Rent
$610 $680 $818 $950 $1,025 $1,130
HOME Rental Housing Income Guidelines for 2012
Effective February 9, 2012
Number in Household Very Low-Income Limit
for Families (50% of
Median Income)
Income Limit for
Families Occupying
(60% of Median
Income)
Low-Income Limit for
Families (80% of
Median)
1 $20,400 $24,480 $32,600
2 $23,300 $27,960 $37,250
3 $26,200 $31,440 $41,900
4 $29,100 $34,940 $46,550
5 $31,450 $37,740 $50,300
6 $33,800 $40,560 $54,000
7 $36,100 $43,320 $57,750
8 $38,450 $46,140 $61,450
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Attachment 2
CITY OF COLLEGE STATION
RENTAL REHABILITATION LOAN PROGRAM
ANTI-DISPLACEMENT POLICY
Unless herein stated otherwise, the requirements contained in the Uniform Relocations Assistance and
Real Property Acquisition Polices Act of 1970 (URA) (42. U.S.C. 4201-4655), 49 CFR Part 24, 24 CFR Part
42, 92.353, and Section 104(d) will be followed.
The City's goal with the Rental Rehabilitation Loan Program is to improve the housing conditions of lower
income tenants. This is to be achieved by providing sufficient assistance to property owners (Owner) to
make rehabilitation of their rental property cost-effective, while rents of rehabilitated units stay affordable for
their lower income tenants. Displacement of existing tenants as a result of rehabilitation will be avoided to
the greatest degree possible. Moreover, the City will not sponsor a project that will cause the displacement
of a very low income family by a family that is not of very low income. The purpose of this Policy is to
inform the public how the City will assist tenants who reside in properties to be rehabilitated through this
program. Assistance connected with this policy, and with the City's Rental Rehabilitation Loan Program will
not be denied to persons because of their particular race, color, religion, sex, age, handicap, or national
origin. Costs of assistance provided pursuant to this policy, other than Section 8 Rental Assistance, will be
shared by participating owners and by the City through its Community Development Grants and other
available state or federal funding sources.
A. DEFINITIONS
1. "Displacement", as used herein, means the permanent involuntary move of a tenant from a
residence in a project rehabilitated through the Rental Rehabilitation Program because of
that rehabilitation occurring. (For example, if the tenant was forced to move because his
rent after rehabilitation increased to an unaffordable level.)
2. "Temporary Relocation", as used herein, means the move by a tenant into temporary
quarters necessitated by the scope of work during rehabilitation of his primary residence.
3. "Comparable Replacement Dwelling", as used herein, means a dwelling which is:
a. Decent, safe, and sanitary with respect to local codes.
b. Functionally equivalent to the displacement dwelling.
c. In an area not subject to adverse environmental conditions.
d. Is reasonably accessible to the displaced person's place of employment (or to
employment opportunities if the person is unemployed).
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e. Currently available to and within the financial means of the displaced person.
B. NOTICES TO TENANTS
Affected tenants will be promptly notified through the mail, by either Owner or City, on each of the
following occasions:
1. At time of application, to advise tenants that they will either not be displaced, or, if
displaced will be eligible to receive relocation assistance.
2. After execution of the agreement, to advise:
a. Tenants who will not be displaced of the conditions for continued occupancy, and
potential availability of Section 8 rental assistance.
b. Tenants who will be displaced of their eligibility for relocation assistance and/or
Section 8 rental assistance, and how to access it.
C. TENANT COUNSELING
Consistent with the Fair Housing Law the City will provide the following information and counseling
to displaced tenants:
1. Opportunities to select Comparable Replacement Dwellings from a full range of
neighborhoods within the total housing market.
2. Individual rights under the Fair Housing Law.
3. How to search for suitable replacement housing.
The Brazos Valley Housing Choice Voucher Program will provide information and counseling
concerning the provision of rental assistance to eligible tenants through that program.
D. MOVING EXPENSE ASSISTANCE: TEMPORARY OR PERMANENT
1. Eligibility: All tenants that must be relocated temporarily or displaced are eligible, regardless of
total family income, except:
a. Tenant being evicted for just cause.
b. The person moved into the property after the submission of the application but,
before signing a lease and commencing occupancy, was provided written notice
of the project, its possible impact on the person, and the fact that the person would
not qualify as a displaced person as a result of the project.
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c. Tenant is ineligible under 49 CFR 24.2(g) (2)
d. HUD determines that the person was not displaced as a direct result of
acquisition, rehabilitation, or demolition for the project.
2. Types of Moving Expense Payments: Eligible tenants are entitled to either of the following
payments:
a. Reimbursement for actual moving expenses, which include:
§ Moving household goods, including insurance coverage on the household
goods while in transit
§ Disconnecting and reconnecting household appliances.
§ Transportation cost for tenant and family. -
§ Storage of household goods (for temporary move only).
Tenants selecting this method should consult with the designated City staff prior to
the move. Agreements should be reached between the staff and the tenant as to
specific reimbursements the tenant can expect. The tenant shall provide
adequate documentation of the covered moving expenses, and shall provide
signed and dated receipts on the letterhead of the service provider.
b. Fixed moving expense payment, which is an allowance based on the number of
rooms of furniture the tenant will move. The size of the allowance will conform
with the most recently published schedule for "Fixed Moving Expenses and
Dislocation Allowance" from the U.S. Department of Transportation. The tenant
will be required to certify, to the City's satisfaction, the number of rooms and
furniture involved.
3. Limitations: The City will not bear any moving expenses connected with temporary
relocations beyond a period of 90 days.
E. CASH ASSISTANCE: PERMANENT RELOCATION ONLY
1. Eligible Tenants:
a. Tenants with income below the very low income limits (50 percent of the area
median income)
2. Criteria and Procedure:
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a. The tenant may use the cash assistance payment for rent or purchase of a
replacement dwelling.
b. Generally, the City will calculate the cash assistance payment as follows:
i. $ Monthly rent, plus utility allowance as determined using the
Brazos Valley Housing Choice Voucher Program Utility Schedule, at the
comparable replacement dwelling
ii. $ Monthly rent, plus utility allowance as determined using the
Brazos Valley Housing Choice Voucher Program Utility Schedule at the
displacement dwelling, or 30% of the tenants average gross monthly
income whichever is less.
iii. $ State the difference in the above two items.
iv. $ (Cash Payment) State the amount on the line iii. times 42, or
$5,250.00, whichever is less.
G. CONTINUED OCCUPANCY FOR IN-PLACE TENANTS
To the extent feasible in-place tenants shall be provided a reasonable opportunity to lease
a suitable, decent, safe, sanitary, and affordable dwelling unit in the project following
completion of the rehabilitation. Tenants not displaced shall have the right of continued
occupancy according to the terms of their respective lease agreement. Very low income
tenants will be encouraged to apply for Section 8 rental assistance which may be available
to them at a later date.
For more information concerning matters addressed in this policy please contact the City of
College Station Planning & Development Services – Community Development Unit, at (979) 764-3778.
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Attachment 3
CITY OF COLLEGE STATION
RENTAL REHABILITATION PROGRAM
AFFIRMATIVE MARKETING POLICY
The City of College Station adheres to the principle that persons of similar economic levels should have
available to them like range of housing choices regardless of their race, color, religion, sex, handicap,
national origin or familial status. In following with this principle, this policy sets forth actions which will be
taken to achieve affirmative marketing of units rehabilitated through the City's Rental Rehabilitation
Program.
ACTIONS BY PARTICIPATING OWNERS
1. List rehabilitated units with, or advertise them through, as large a number of referral sources as
practical to attract a wide cross-section of lower income tenant prospects. This includes, but is
not limited to:
a. Brazos Valley Housing Choice Voucher Program
b. Private apartment locator services
c. Local newspapers.
2. Develop community contacts through which persons in the housing market area might be
attracted, who are not likely to apply for the housing without special outreach.
3. Inform the City of vacancies as they occur, the steps being taken to fill those vacancies
consistent with No. 1 and-2 above, and characteristics of tenants once those vacancies are filled.
4. Use Equal Housing Opportunity logo on printed material, and display Fair Housing posters as
practical.
ACTIONS BY CITY
1. Inform the public, potential tenants, and owners about Fair Housing laws, and elements of this
policy, through the following methods:
a. Use the media.
b. Dissemination of printed material to tenants and owners.
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c. One-on-one counseling to tenants and owners.
2. Promote the achievement of the affirmative marketing goal through interaction with other
housing service providers and advocates in the community.
3. Maintain records documenting efforts by owners and the City to achieve affirmative
marketing.
ASSESSMENT AND CORRECTIVE ACTION
The City will assess the effectiveness of affirmative marketing by owners, by comparing characteristics of
the affected tenant population with characteristics of the City's population as a whole on a regular basis.
If it is determined that an owner has violated this policy, he will be at risk of having to repay the
rehabilitation subsidy as per the terms of the Rental Rehabilitation Agreement.
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February 9, 2012
Regular Agenda Item No. 3
Strong & Sustainable Neighborhood Grant Program Guidelines
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A Executive Director, Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion regarding the revision of the Strong and Sustainable
Neighborhood Grant Program Guidelines
Relationship to Council Strategic Plan: Neighborhood Integrity
Recommendation: Staff recommends approval
Summary: For a number of years the City of College Station has operated a small grants program to strengthen
neighborhoods. Historically, the program focused on establishing and improving entrance monuments for
neighborhoods and was referred to as the Gateway Grant Program. Following a series of meetings in 2009 with
neighborhood interests and others regarding neighborhood integrity, the Council amended the Council amended the
program to be more comprehensive. The newly named grant program – Strong & Sustainable Neighborhood Grant
Program retained the Gateway Grant provisions but added opportunities for funding efforts at strengthening
neighborhood and home owner associations, such as defraying meeting costs, events, etc.
With the completion of several neighborhood plans, staff is recommending that the guidelines be further revised to
enable projects identified in these neighborhood plans to be eligible for funding under the Strong & Sustainable
Neighborhood Grant program. These projects are likely to include such things as installation of small portions of
sidewalks, installation of informational signage, etc. As proposed, the Gateway Grant and NA/HOA portions of the
program will continue to be matching grant programs, where neighborhoods contribute a 50% match to receive funds.
Projects identified in Neighborhood Plans will be given priority and will be 100% funded through the grant program.
Further, staff is recommending that program funds no longer be used for landscaping projects located outside of
public property or rights of way.
Amendment of the guidelines as proposed will enable further implementation of the Neighborhood Plans that have
involved hundreds of neighborhood residents, both strengthening the neighborhoods but also the neighborhood
planning process.
Budget & Financial Summary: Funds for the Strong and Sustainable Grant Program are allocated annually during
the budget process. Currently, these funds are budgeted at $15,000 per year. It is likely that additional funds will be
needed in the future as additional neighborhood plans are completed and adopted.
Attachments:
1. Strong and Sustainable Neighborhood Grant Program Guidelines
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Strong & Sustainable Neighborhoods Grant Program
Origin & Purpose
The Strong & Sustainable Neighborhoods Grant Program assists associations and neighborhood groups
with physical/ non-physical and community building projects. This program consists of both the
Neighborhood Grant Program and the Gateway Grant Program. This program is a matching grant
program, creating a partnership between the neighborhoods and the City to accomplish common goals.
Goals
· Strengthen & improve neighborhood associations
· Improve the appearance of city neighborhoods
· Strengthen the relationship between the HOA and the City government
· Stimulate inter-neighborhood cooperation
· Encourage new communities to develop their own neighborhood associations
· Stimulate interaction between all College Station HOAs/Neighborhood associations
Who can apply?
Neighborhood and Homeowners associations that are registered with the City’s Neighborhood
Partnership Program (NPP) will be given priority status in selection of grant projects.
Neighborhoods that are not a part the NPP are eligible for funds for neighborhood and
community building projects but not for physical projects such as gateway signage.
Neighborhoods with recently completed neighborhood plans are also eligible for funding from
both grant categories and are also given priority status when grant applications are evaluated.
What are considered Neighborhood Grant Projects ?
These are projects that are intended to strengthen the quality of life and/or integrity of a
neighborhood. Some examples are one-time events such as a neighborhood clean-up, festival, a
national night out party, application for a zoning overlay, a training sessions or a workshop.
What are considered Gateway Projects?
These are projects are limited to gateway or identification signage for neighborhoods. These
funds are restricted for the use of an actual gateway sign at a neighborhood’s entrance. Also,
projects that are identified through the neighborhood planning process are eligible funding as
well. Landscaping, beautification, and irrigation projects are not eligible for these funds.
What are considered Community Building Projects?
These projects are intended to bring the community together to work on a project. Some
examples are a neighborhood clean-up, a drive to increase resident membership or participation
in an association, developing a neighborhood newsletter for distribution, community gardens or a
neighborhood forum.
Neighborhood Plan Implementation Projects
Projects that are identified by residents through the course of the neighborhood planning process
are eligible for grant funding. Once a plan is completed, items can be selected for
implementation. Items will be prioritized for implementation. Depending on the amount of
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available funding, items will receive funding based on their prioritized ranking. City staff will
work with neighborhood leaders to oversee these items are completed within the given
timeframe.
What activities or groups are ineligible for funding?
-Political Campaigning
-Alcohol purchases
-Association business expenses or trips
-Individuals persons or individual businesses
-Religious organizations
-Fundraising activities
-Maintenance and up keep of existing neighborhood projects
Application Granting Process
How does it work?
Generally, the program is a fifty percent (50%) matching funds program that assists
neighborhood/homeowners associations to obtain funds for projects that will benefit the
neighborhood and its residents, with the exception of Neighborhood Plan Projects. The program
operates on a reimbursement basis. Groups that are awarded grant funds cannot begin their
projects before receiving official notification from the city that their grant application has been
approved. Upon completion of the project, invoices are turned in to the city and the group will
receive the grant funds awarded by the city. Neighborhood Plan projects that are approved
will be funded at 100%.
Gateway and Neighorhood Grant Eligibility:
· Neighborhoods applying for grant funds must be a part of the City’s Neighborhood
Partnership Program and be registered with the Neighborhood Services Office.
· Gateway Grant funds may not be used for landscaping, irrigation or beautification
projects.
· Gateway Grant funds may only be used for gateway or identification signage in
neighborhoods
· The Design Review Board’s is responsible for reviewing gateway projects that require
design/structural review.
· Possibly fund only one Gateway Grant project per year and all other funds will be used
for neighborhood plan projects.
· There will only one grant cycle per year with applications being given out in February
and returned for review in April.
· The grant program is a matching funds program, with the exception of Neighborhood
Grant Projects, where neighborhoods are reimbursed up to 50% of the total project costs.
· Grant applications for gateway and neighborhood grant projects will be reviewed and
scored by the Neighborhood Services Coordinator and a panel of city employees from
various departments.
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· Neighborhoods that receive funding for gateway projects are not eligible to receive
funding again for the next five years.
· Gateway Grant funds cannot be used for maintenance or upkeep of previous projects
completed by the neighborhoods.
· Neighborhoods cannot begin work on the projects before receiving notification from the
City of College Station that they have been awarded funds.
· Once awarded funding, neighborhoods will have one calendar year to complete projects.
Neighborhood Plan Criteria/Eligibility:
· Allows neighborhood plan implementation projects identified by residents to receive
grant funds.
· Neighborhoods can continue to apply for grants for neighborhood projects, one-time
projects, application fees for planning projects, community building projects and other
small projects. However, preference will be given to neighborhood plan identified
projects.
· Neighborhood Plan projects can be identified by members of the Neighborhood Resource
Team that participates in the year-long neighborhood planning process or by
HOAs/neighborhood associations in the area.
· For neighborhood plan implementation items that need funding, final approval for these
items will come from the Director or Asst. Director of Planning and Development
Services.
· Only areas with completed neighborhood plans will be able to identify and request
funding, with preference being given to neighborhoods that have not recently received
such funding.
· Though projects will be identified by the neighborhoods, the Neighborhood Services
Coordinator and/or the Planner/Project Manager for the neighborhood plan will manage
the process of the projects that are selected.
· For neighborhood plan identified items, the number of items selected for completion will
depend on available grant funds.
· The timeframe for completion of neighborhood plan improvement items will be one
calendar year.
· Neighborhood plan projects will not require a match and will be funded 100% grant
funded.
Neighborhood Grants will be evaluated on the following criteria:
· Registered with the City’s Neighborhood Partnership Program/Neighborhood Planning
Area (20 points) (Note: this is required for all applications for Physical Projects)
· Neighborhood Participation & Involvement (20 Points)
· Community Benefit (10 Points)
· Matching donations and volunteer hours contributed towards the event (5 Points)
· Project consistency with established Program goals (10 Points)
Also, all neighborhoods must be registered with the City’s Neighborhood Partnership
Program to be eligible to receive either Gateway or Neighborhood Grant funds.
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Grant Application Deadline
There will be one funding cycle per year, with the specific submittal dates established annually
by the Neighborhood Services Office. The applications will be turned in to the Neighborhood
Services Offices in City Hall at 1101 Texas Avenue, College Station, TX 77842 by 5:00 PM on
the deadline date. Electronic submissions are accepted as well by 5:00 pm on the date of the
deadline.
Notification of Awards
Applicants will be notified of award status within six weeks of the submittal deadline for
applications.
Contract for Funds
Once an award for grant funds has been made, a contract or funding agreement will be issued to
the association or group, detailing the use of funds, time lines to complete projects, and other
important information. Until all parties sign a funding agreement or contract, the City has no
responsibility to reimburse the organization for any expenses, funds incurred or spent before
the agreement is official. These funds cannot be used to cover past events or expenses.
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February 9, 2012
City Council Regular Agenda Item No. 4
Appointment to BVSWMA
To: David Neeley, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action and discussion regarding the appointment to
BVSWMA to replace Stephen Beachy.
Background & Summary: Stephen Beachy has submitted his Letter of Resignation from
BVSWMA, leaving a vacancy on the BVSWMA Board.
Budget & Financial Summary: There is no fiscal impact.
Attachments:
· Letter of Resignation will be provided at the meeting
· Application for appointment will be provided at the meeting
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