HomeMy WebLinkAbout11/09/2017 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
NOVEMBER 9, 2017
STATE OF TEXAS §
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Blanche Brick
Jerome Rektorik
Linda Harvell
Barry Moore
Julie Schultz
James Benham, via videoconference
City Staff: Student Liaison
Kelly Templin, City Manager Tory Oxendahl, Municipal Affairs
Chuck Gilman, Deputy City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Mooney at 4:00 p.m. on Thursday,November 9, 2017 in the Council Chambers of the City
of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, Legal
Advice, and §551.074-Personnel, the College Station City Council convened into Executive
Session at 4:00 p.m. on Thursday, November 9, 2017 in order to continue discussing matters
pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation;to wit:
• Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos
County, Texas; and
• McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas
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• City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas
B. Consultation with attorney to receive legal advice; to wit:
• Legal advice concerning rules for council member's attendance at unposted events under
the Open Meetings Act
C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
• Council Self Evaluation
• City Manager
• Municipal Court Judge
The Executive Session recessed at 5:15 p.m.
3. Take action, if any, on Executive Session.
No action was required from Executive Session.
4. Presentation, possible action and discussion on items listed on the consent agenda.
Items 2b, 2c, and 2h were pulled from Consent for clarification.
(2b): Erica Wozniak, Project Manager-Vertical Design and Construction, gave clarification the
dates receiving applications for the Architectural Advisory Committee and the qualified
professional with architectural background.
(2c): Donald Harmon,Director of Public Works, gave clarification on the participation agreement
and the need for capacity improvements at the intersection. Since the intersection improvements
were in design, it was decided these improvements would be added to the design and construction
of the project.
(210: Debbie Eller, Community Services, gave clarification on the removal of parking on Cooner
Street, which is to improve public safety, mobility, and emergency vehicle access along these
streets. Mrs. Eller assured Council there is sufficient parking on the side streets if needed.
5. Presentation, possible action, and discussion regarding student housing in established
single-family neighborhoods.
Jenifer Paz, Planning and Development, presented an overview of the 2017 Planning & Zoning
Commission Plan of Work item and staff's research on best practices from other peer university
communities regarding the management of student housing in established single-family
neighborhoods. Staff is bring this to Council to discuss and determine an appropriate path to
pursue that may address concerns from residents. These main topics presented included: Minimum
parking requirements, accessory structures, and single-family overlay.
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Recommendations:
■ Amend the single-family parking requirements for new construction in areas designated
Neighborhood Conservation on the Comprehensive Plan to require 1 parking space per
bedroom;
■ Amend the accessory structures code section to allow living quarters to be rented with some
limitations; and
■ Amend the single-family overlay code section to allow additional options for inclusion in
Neighborhood Conservation Overlay Districts.
Council suggested staff receive citizen and student feedback on proposed changes to requirements
for accessory dwelling units and on-site parking, providing additional options for single family
overlays, and exploring the creation of a multi-resident zoning district. Council requested another
workshop on this topic with this feedback as well as any potential cost impacts to the City.
At 7:36 p.m., Mayor Mooney recessed the Workshop.
Workshop reconvened at 11:16 p.m.
6. Presentation, possible action, and discussion regarding changes to the Suburban
Commercial zoning district.
Item pulled to a future agenda.
7. Presentation, possible action, and discussion of three concepts for the new Police
Department building.
Council took Item No. 7 and 8 before Item No. 5 and 6.
Erica Wozinak,Project Manager-Vertical Design and Construction,presented Council with three
concepts that reflect the desired architectural theme,and requested direction from the City Council.
Staff requested direction on the role of the Architectural Advisory Committee in the development
of this project.
Concepts:
1. Design Considerations inspired by Southlake, TX
• The exterior design,detailing and materials will exceed the current budget of$28M
and therefore either additional funding would be needed or the SF of the building
would need to be reduced in order to maintain the current budget.
2. Design Considerations inspired by Melissa, TX
• This exterior design, of all 3, is the one closest to our current budget of $28M.
Believe all will be over but this is closest. The exterior detailing is simpler and less
costly than the other two designs. This design also offered the strongest street
presence with the large entryway.
3. Design Considerations inspired by Lewisville, TX
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• The exterior design,exceeds the current budget(but not as much as concept 1 which
is the most expensive option). While it offers a more "simple" exterior detailing,
much like concept 1, there is a high floor to floor and roof volume.
Council directed staff that the role of the Architectural Advisory Committee will not be a part of
the development of the Police Department design.
Council concurred that the options presented were not what they were looking for and asked staff
to come back with alteration to Concept 2 but with hard numbers for the cost estimate. Also,
would like to look at an asymmetrical design.
8. Presentation, possible action, and discussion of possible locations for a future City Hall
building.
Erica Wozniak, Project Manager-Vertical Design and Construction, stated in October 2017,
Council requested a review of three available properties /locations for a future City Hall building
including 1101 and 1207 Texas Ave. In this presentation, Mrs. Wozniak presented each of the
three properties with a basic concept of a building and site layout for each location. Staff requested
direction on the location of the future City Hall building.
Properties/Locations with concepts:
1. Freeman Tract
2. Kapchinski Tract
3. 1101/1207 Texas Ave. (Current Property)
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember
Harvell, the City Council voted four (4) for and one (1) opposed, with Councilmember Schultz
voting against and with Mayor Mooney abstaining, to approve Option 3, the 1101/1207 Texas
Avenue for the future City Hall building. The motion carried unanimously.
9. Council Calendar
Council reviewed the calendar.
10. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board,Annexation Task Force,Arts Council of Brazos Valley,Arts Council Sub-committee,
Audit Committee,Bicycle,Pedestrian, and Greenways Advisory Board,Bio-Corridor Board
of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of
Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and
Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic
Development Committee, FBT/Texas Aggies Go to War, Historic Preservation Committee,
Interfaith Dialogue Association,Intergovernmental Committee,Joint Relief Funding Review
Committee, Landmark Commission, Library Board, Metropolitan Planning Organization,
Parks and Recreation Board, Planning and Zoning Commission, Research Valley
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} Partnership, Research Valley Technology Council, Regional Transportation Committee for
Council of Governments, Sister Cities Association,Transportation and Mobility Committee,
TAMU Economic Development,TAMU Student Senate,Texas Municipal League,Twin City
Endowment, Walk with the Mayor, YMCA, Youth Advisory Council, Zoning Board of
Adjustments.
Councilmember Rektorik reported on CVB.
Mayor Mooney reported on TML Region 10 and the Regional Water District.
At 11:19 p.m., Mayor Mooney recessed the Workshop.
Executive reconvened at 11:19 p.m.
The Executive Session recessed at 11:43 p.m.
Workshop reconvened at 11:43 p.m.
No action was required from Executive Session.
11. Adjournment
There being no further business, Mayor Mooney adjourned the workshop of the College Station
City Council at 11:43 p.m. on Thursday,November 9, 2017. �
arl oone , Mayor
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Ta ya S if h, City Secretary
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