HomeMy WebLinkAbout09/13/2001 - Regular Minutes City CouncilPage 1 of 9
lege Station, Embracing the Past,
~loring the Future
Mayor
Lynn Mcllhaney
Mayor Pro Temper
Larry Mariott
City Manager
Thomas E. Brymer
City Council
James Massey
Ron Silvia
Winnie Garner
Dennis Maloney
Anne Hazen
MINUTES
College Station City Council
Workshop and Regular Meetings
Thursday, September 13, 2001 at 3:00 p.m. and 7:00 p.m.
City Hall Council Chambers
COUNCILMEMBERS PRESENT: Mayor Mcllhaney, Mayor Pro Tem Mariott, Councilmembers
Massey, Maloney, Silvia, Garner and Hazen
STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill Jr.,
City Secretary Hooks, Budget and Strategic Planning Manager Kersten, Office of Technology &
Information Services Director Piwonka, Director of Fiscal Services Cryan Development Services
Director Callaway, Fire Chief Giordano and Staff Planner Jimmerson
Mayor McIlhaney called the workshop meeting to order at 3:04 p.m. with all Councilmembers present.
Workshop Agenda Item No. 1 -- Discussion of consent agenda items.
Councilmember Maloney commented on Consent Agenda Items No. 11.7, 11.14, 11.15 and 11.16.
Workshop Agenda Item No. 2 -- Presentation, discussion and possible action on the FY 02
Strategic Plan and FY 02 Proposed Budget.
Budget and Strategic Planning Manager Jeff Kersten presented a brief overview of the proposed
Strategic Plan. At the Council's retreat, the council identified strategies and implementation plans by
vision statement. A draft Strategic Plan was presented to Council on July 12, 2001 and July 26, 2001.
The plan is designed to align the priorities and the resources of the organization.
Mr. Kersten summarized changes to various vision statements in the strategic planning document.
Mr. Kersten presented a brief overview of the proposed budget. The proposed budget FY 2001-2002
totaled $154,835,922 for all funds. Of this amount $119,176,064 was proposed for operations and
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maintenance expenditures and $35,659,858 proposed for capital improvements projects.
He presented additional items for council consideration. These items were:
Fire Station #5 Operations and Maintenance (Phase 1 of 3) $229,583 (0.94 cents) General Fund
Veteran's Park Phase One Operations and Maintenance $219,404 (0.90 cents) General Fund
Outside Agency Funding and Sister Cities Request $4,500- General Fund
Interim CIP Projects $8,8891,000- Street Capital Project Fund
These items totaled $9,344,467. The proposed additions would increase the proposed budget by
approximately $164 million dollars.
No action was taken.
Workshop Agenda Item No. 3 -- Presentation, discussion and possible action on an
implementation plan for changes to the Convention and Visitor's Bureau in accordance with the
Council's Draft Strategic Plan, Fiscal Year 2001-02.
Fiscal Services Director Charles Cryan referenced a memo in the Council packets regarding the city's
intent to fund and participate in the governance of a stand alone Convention and Visitors Bureau. Also,
included are steps and approximate dates needed to make some of the changes suggested in the Randall
study.
Mr. Cryan explained that the City of Bryan has an agreement with the Chambers of Commerce to
provide similar services, however, they use an amendment to their contract to update the agreement
annually. The City of College Station has a contract with the Brazos Valley Sports Foundation with
terms similar to those with the Chamber of Commerce, requiring a fiscal year notice before canceling
the contract.
Mr. Cryan requested Council's direction regarding the 1-year notification requirement.
Councilman Garner moved to direct staff to notify the Chamber of Commerce and the Brazos Valley
Sports Foundation of the city's intent not to extend agreements after October 1, 2002. Also, to review
the opportunities of separating the Chamber of Commerce and Convention and Visitors Bureau.
Councilman Maloney seconded the motion, which carried by a vote or 7-0.
FOR: McIlhaney, Mariott, Massey, Maloney, Garner, Hazen and Silvia
AGAINST: None
Workshop Agenda Item No. 4 -- Presentation, discussion and possible action on Covenants and
Restrictions for the new Business Center at College Station generally located near the intersection
of Highway 6 and Greens Prairie Road.
This item was removed by staff and will be placed on the September 27, 2001 agenda.
Council recessed for a short break. The meeting reconvened at 4:21 p.m.
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Workshop Agenda Item No. 5 -- Presentation, discussion and possible action on a water cost of
service study and rate analysis.
Director of Fiscal Services Charles Cryan stated the city entered into a contract with DMG-Maximus to
develop a cost-of-service study and rate analysis for the water and wastewater services in accordance
with the city council's policy of reviewing all fees every three years.
The study suggested possible scenario's of rate designs and wholesale rate changes.
Staff did not make recommendations at this time.
review.
This item was placed on the agenda for council
No action was taken.
Workshop Agenda Item No. 6 -- Council Calendars
Trip to Washington D.C., 9/16 - 9/18
Special Council Meeting, 9/26, 12:00 noon
Joint UDC Meeting with P&Z, 10/5
Citizen Committee Banquet, 10/15, CS Conference Center, 6:30 p.m.
Employee Banquet, 10/26, Brazos Center
TML Annual Conference, 11/28 - 11/30, Houston
Workshop Agenda Item No. 7-- Hear Visitors
No one came forward to speak.
Workshop Agenda Item No. 8 -- Executive Session
At 4:48 p.m. Mayor McIlhaney announced that the City Council would convene into executive session
pursuant to Sections 551.071, 551.072, and 551.087 of the Open Meetings Act, to seek the advice of the
City Attorney, with respect to pending and contemplated litigation, to discuss the purchase of real
property, and to consider economic development negotiations.
Cause No. 43,098-85, Brazos County - Bryan v. College Station
Cause No. 96-03168, Travis County- Bryan, et al. v. PUC (intervention)
Cause No. 97-02587, Travis County- Bryan, et al. v. PUC (intervention)
Cause No. 98-13391, Travis County- Bryan, et al. v. PUC (intervention)
Cause No. 96-06940, Travis County- Bryan, et al. v. PUC (intervention)
Cause No. 97-07000, Travis County- TMPA v. PUC (intervention)
Cause No. 98-11817, Travis County - TMPA v. PUC (intervention)
Cause No. GN002343, Travis County- San Antonio v. PUC (intervention)
Cause No. GN002513, Travis County- San Antonio v. PUC (intervention)
Cause No. 49,367-CCL2, Brazos County- Wilkerson v. College Station
Action No. 01-98-011056-CV, Court of Appeals Gold v. College Station
Docket Nos. TX96-2-000 and TX96-2-001, FERC- College Station, applicant
Cause No. 50,813-85, Brazos County- College Station v. Phillips Swager Associates, Inc.; et al.
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Cause No. 51,822-CC 1, Brazos County - Felder v. College Station
Cause No. 52,434-361, Brazos County - College Station v. Wolf Pen Creek, Ltd., et al.
Cause No. 28,765, Grimes County, Harold & Rosealice Trant vs Grimes County, City of College Station
and City of Bryan
Lone Star Gas rate increase filed May 31,2001
Real Estate {Gov't Code Section 551.072}; possible action
The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation
in an open meeting would have a detrimental effect on the position of the City in negotiations with a
third person. After executive session discussion, any final action or vote taken will be in public. The
following subject(s) may be discussed.
1. Airport follow-up from Retreat: Airport System and Site
Economic Incentive Negotiations {Gov't Code Section 551.086}; possible action
The City Council may deliberate on commercial or financial information that the City Council has
received from a business prospect that the City Council seeks to have locate, stay or expand in or near
the city with which the City Council in conducting economic development negotiations may deliberate
on an offer of financial or other incentives for a business prospect. After executive session discussion,
any final action or vote taken will be in public. The following subject(s) may be discussed:
1. Hotel Conference Center
2. Universal Computer Services, Inc. possible expansion
Agenda Item No. 9 -- Action from Executive Session.
Council returned to the regular meeting at 7'00 p.m. No action was taken.
Regular Meeting
Item No. 10:
Mayor McIlhaney opened the regular meeting at 7:06 p.m. She led the audience in the pledge of
allegiance. Reverend Benjamin Aurand from St. Thomas Episcopal Church provided the invocation.
Mayor Mcllhaney read a special proclamation regarding the terrorists attack in Manhattan, New York
and Washington D.C.
Mayor Mcllhaney read the proclamation for Constitution Week.
Mayor Mcllhaney read the proclamation for Prostrate Cancer Awareness Month. Marcy Hosking, of the
Brazos County Health Department, accepted the proclamation.
Jerry Duffey, employee of the Fire Department, received the SOAR award for an exceptional act of
service that contributed to saving a life.
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Consent Agenda
11.1 Approved by common consent the minutes for City Council workshop and regular meeting
August 23,2001, special meeting June 20, 2001, special meeting July 11,2001, special meeting August
6, 2001, and August 30-31,2001.
11.2 Bid No. 99-102. Approved by common consent a renewal of annual agreement for Tires.
Awarded contract renewal to Wingfoot CTS (Goodyear Commercial Tire) for annual estimated amount
of $51,371.78. Purchases made through an inventory account and charged back to various departments.
11.3 Bid No. 00-87. Approved by common consent a renewal agreement and Contract Change Order
with The Greenery for landscape maintenance services at various municipal facilities. Awarded renewal
agreement with The Greenery for an annual estimated expenditure in the amount of $223,913.00. Funds
available in FY 02 PARD Forestry and PUD budgets.
11.4 Bid No. 00-115. Approved by common consent a renewal agreement for street materials.
Awarded renewal to Texcon for $2,995.00, Young Contractors for $423,000.00 and Gulf States Asphalt
for $49,240.00. Funds available and budgeted in the General Fund, Streets Maintenance and Streets
Capital Improvement Projects.
11.5 Bid Number 01-50. Approved by common consent Resolution No. 9-13-2001-11.05 approving
a construction contractor for improvements to Hallaran Pool located in Southwood Athletic Park.
Award to the lowest, responsible bidder meeting specifications, Texas Southwest Aquatics, Inc., in the
amount of $86,370. Funds available and budgeted in the General Fund, Parks and Recreation Special
Facilities.
11.6 Bid Number 01-85. Approved by common consent Resolution No. 9-13-2001-11.06 approving
a construction contract for the Park Place 3 Million Gallon Composite Elevated Storage Tank.
Recommend award to the lowest, responsible bidder meeting City of College Station Standard Bid
Documents and Contract Requirements, CB&I Constructors, Inc. for the amount $2,967,000.00.
11.7 Approved by common consent Resolution No. 9-13-2001-11.07 of the City of College Station,
Texas, to increase the number of members on the Board of Directors of the Brazos County Appraisal
District and to change the method for appointing the members according to Section 6.03(b) of the Texas
Property Tax Code.
11.8 Approved by common consent Resolution No. 9-13-2001-11.08 approving the budget of
the Brazos County Emergency Communications District, Fiscal Year 2002.
11.9 Approved by common consent an amendment to the attachments to the inter-local agreement
between the Cities of College Station and Bryan and Brazos County establishing the Brazos Animal
Shelter and providing for the extension of a lease with the City of Bryan.
11.10 Approved by common consent a letter agreement with Ingram, Wallis & Company for
Professional Auditing Services. Staff recommends approval of letter agreement with Ingram,
Wallis & Company for $72,500 and $76,000 for the audit services for the City of College Station for the
fiscal year ending September 30, 2001 and 2002 respectively.
11.11 Approved by common consent Ordinance No. 2516 approving a five year franchise agreement
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renewal with Mitchell Gas Services L.P. to gather, collect, receive, transport for collection and store oil,
gas, or other fluids used or produced in connection with oil and gas operations in and around College
Station.
11.12 Approved by common consent an agreement between the City of College Station and Fulbright
and Jaworski L.L.P. to expend up to $100,000 for legal services associated with the hotel/conference
center project in the Highway 30/60 corridor.
11.13 Approved by common consent an agreement to accomplish the donation of 4 single-family
properties (316 Holleman, 320 Holleman, 411 Edward, 1109 Phoenix) to the local Habitat for Humanity
affiliate.
11.14 Approved by common consent Resolution No. 9-13-2001-11.14 increasing the budget authority
currently allowed by the Optional Relocation Program Guidelines and approval of Optional Relocation
Program Rehousing Agreements between the City of College Station and three (3) eligible housing
assistance applicants. As proposed, the budget allowance includes a combined maximum of $183,500 in
construction costs for these three (3) projects, plus the costs of demolition and necessary temporary
relocation expenses.
11.15 Approved by common consent the allocation of funding agreement between the City of College
Station and the Brazos Valley Community Action Agency (BVCAA) for the use of $70,200 in federal
HOME Program CHDO Set-Aside funding.
11.16 Approved by common consent a conveyance agreement to accomplish the donation of 2 single-
family properties (1121 & 1123 Arizona) to the Brazos Valley Community Action Agency (BVCAA).
11.17 Approved by common consent a non-standard contract for educational services with THE
POSITIVE AND TOTAL DIFFERENCE, of which obligates the city for $600 as our portion of the
matching grant.
11.18 Approved by common consent Ordinance No. 2517 an amendment to Chapter 10 of the code of
ordinances to prohibit parking on the North side of Inlow Boulevard from Angle Street to College
Avenue /F. M. 308.
11.19 Discussion and possible action to make a nomination to the Board of Managers of the Brazos
County Emergency Communications District.
Regular Meeting
Regular Agenda Item No. 12.1 -- Public hearing, discussion and possible action on a request to
rezone 2.497 acres out of the Robert Stevenson Survey League A-54 located at
4121 State Highway 6 South from C-3 Planned Commercial and A-P Administrative Professional
to C-1 General commercial.
Staff Planner Jessica Jimmerson presented an overview of the rezoning case. The Planning and
Zoning Commission reviewed a rezoning request for this property on July 19, 2001 and recommended
approval of C-1 zoning to Council. Council denied the rezoning request for C-1 without prejudice on
August 9, 2001. At that time, Council asked the Planning and Zoning Commission for a report on the
possibility of C-B zoning on this property. Even though much discussion and deliberation was
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conducted at the Planning and Zoning Commission, a decision was not made on the appropriate
rezoning for this property.
Staff recommended approval of the requested C-1 zoning district because it is consistent with the Land
Use Plan. Other zoning districts that would be consistent with the Land Use Plan were
C-3, A-P and C-B.
Veronica Morgan of Mitchell & Morgan Engineers of 511 University Drive stated the applicant has
requested C-1 rezoning in order to prepare the property for future development. However, the applicant
was agreeable to C-B rezoning.
Mayor McIlhaney opened the public hearing. No one spoke. Mayor McIlhaney closed the public
hearing.
Councilman Maloney and Garner expressed undesirable uses in C-1 zoning.
Mayor Pro Tem Mariott moved to approve Ordinance No. 2518 rezoning 2.497 acres out of the Robert
Stevenson Survey League A-54 from C-3 Planned Commercial and A-P Administrative Professional to
C-B, Commercial Business. Councilman Garner seconded the motion, which carried by a vote of 7-0.
FOR: McIlhaney, Mariott, Massey, Maloney, Garner, Hazen and Silvia
AGAINST: None
Regular Agenda Item No. 12.2 -- Public hearing, discussion, and possible action to rezone 19.62
acres for Pebble Creek, Phase 9A located south of Greens Prairie Road East. (01-162)
Staff Planner Jessica Jimmerson stated that the Pebble Development Group has requested the rezoning
to continue development in the Pebble Creek Subdivision. The Pebble Creek Subdivision is currently
developed as R-1 Single Family. The proposed rezoning is in compliance with the Land Use Plan and
the approved Pebble Creek Master Plan.
Staff and the Planning and Zoning Commission recommended approval.
Mayor McIlhaney opened the public hearing. No one spoke. Mayor McIlhaney closed the public
hearing.
Councilman Maloney moved to approve Ordinance No. 2519 rezoning 19.62 acres for Pebble Creek,
Phase 9A from A-O Open to R-1 Single Family Residential. Councilman Garner seconded the motion,
which carried by a vote of 7-0.
FOR: McIlhaney, Massey, Maloney, Garner, Hazen and Silvia
AGAINST: None
ABSTAINED' Mariott
Regular Agenda Item No. 12.3 -- Public hearing, discussion and possible action on the City of
College Station 2001-2002 advertised ad Valero tax rate of $0.4777 per $100 valuation. Also,
discussion and possible action on scheduling and announcing the meeting date, time and place to
adopt the tax rate.
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Budget and Strategic Planning Manager Jeff Kersten explained the proposed tax rate of $0.4777 per
$100 valuation. This allocation of revenues will be utilized to fund the general debt service at $0.2931
cents per $100 valuation and operations maintenance at $0.1846 per $100 valuation in the General
Fund. This included the additional 1.84 cents to fund Phase 1 of the Fire Station #5 Operations and
Maintenance, and the Operations and Maintenance of Veteran's Park Phase 1.
Mayor McIlhaney opened the public hearing.
Mr. Dick Birdwell, 3 Forest Drive, spoke in opposition of the tax rate.
Mayor McIlhaney closed the public hearing.
Councilman Garner moved to schedule the tax rate vote on September 26, 2001 at 12:00 p.m. in the
Council Chambers at 1101 Texas Avenue and place a notice in the local newspaper announcing the
proposed tax rate at $0.4777. Councilman Massey seconded the motion, which carried by a vote of 7-0.
FOR: McIlhaney, Mariott, Massey, Maloney, Garner, Hazen and Silvia
AGAINST: None
Regular Agenda Item No. 12.4 -- Presentation, discussion and possible action on City of College
Station Proposed 2001-2002 Budget.
Budget and Strategic Planning Manager Jeff Kersten stated the City Council received the
proposed budget on August 9, 2001 and held budget workshops on August 22, 2001, August 28,2001
and September 5,2001. The City Council held a public hearing on the proposed budget on August 23,
2001. Mr. Kersten explained the City Charter requires that the City Council adopt a budget no later than
September 27, 2001.
The proposed budget FY 2001-2002 totaled $154,835,922 for all funds. Of this amount, $119,176,064
was proposed for operations and maintenance expenditures and $35,659,858
proposed for capital improvements projects.
Councilman Silvia moved to approve Ordinance No. 2520 adopting the City of College Station 2001-
2002 budget and with addition of four funding allocations per council discussion at their workshop
meeting. The four items were:
Fire Station #5 Operations and Maintenance (Phase 1 of 3) $229,583
Veteran' s Park Phase 1 Operations and Maintenance $219,404
Outside Agency Funding and Sister Cities Request $4,500
Interim CIP Projects $8,891,000
Mayor Pro Tem Mariott seconded the motion and carried unanimously, 7-0.
FOR: McIlhaney, Mariott, Massey, Maloney, Garner, Hazen and Silvia
AGAINST: None
Council directed staff to hold a workshop meeting prior to the allocation of funds regarding outside
agencies.
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Regular Agenda Item No. 12.5 -- Presentation, discussion and possible action on adoption of the
FY 02 Strategic Plan.
Budget and Strategic Planning Manager Jeff Kersten presented a brief overview of the proposed
Strategic Plan. At the Council's retreat, the council identified strategies and implementation plans by
vision statement. A draft Strategic Plan was presented to Council on July 12, 2001 and July 26, 2001.
Staff presented revisions to the plan at the workshop meeting held prior to the regular meeting. The plan
is designed to align the priorities and the resources of the organization.
Councilman Maloney moved to adopt the strategic plan as presented. Councilman Garner seconded the
motion, which carried unanimously, 7-0.
FOR: McIlhaney, Mariott, Massey, Maloney, Garner, Hazen and Silvia
AGAINST: None
Regular Agenda Item No. 13 and 14 -- Executive Session
Council concluded its executive session prior to the regular meeting.
Regular Agenda Item No. 15 -- Adjourn
Hearing no objections, the workshop, executive session and regular meetings were adjourned at 8:25
p.m. on Thursday, September 13,2001.
PASSED AND APPROVED this 27th day of September. 2001.
ATTEST: APPROVED:
City Secretary
Mayor Lynn McIlhaney
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