HomeMy WebLinkAboutFY 1987-1988 -- Comprehensive Annual Financial Report City
of
College Station, texas
FINANCE DEPARTMENT
Comprehensive
Annual Financial
Report
For the Fifteen Month Period Ended
September 30, 1988
CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
PREPARED BY THE
CITY OF COLLEGE STATION FINANCE DEPARTMENT
WILLIAM P. HARRISON, DIRECTOR OF FINANCE
GLENN SCHROEDER, DEPUTY DIRECTOR OF FINANCE
KATHLEEN HUBBARD, CHIEF ACCOUNTANT
CITY OF COLLEGE STATION. TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
TABLE OF CONTENTS
PAGE
INTRODUCTORY SECTION:
Organizational Chart 2
Principal City Officials 3
Letter of Transmittal 5
GFOA Certificate of Achievement for Excellence in Financial Reporting 15
FINANCIAL SECTION:
Independent Auditors' Report 19
General Purpose Financial Statements for the Fifteen Months Ended September 30, 1988:
Combined Balance Sheet-All Fund Types and Account Groups 22
Combined Statement of Revenues, Expenditures and Changes in Fund
Balances-All Governmental Fund Types 26
Combined Statement of Revenues, Expenditures and Changes in Fund
Balances - Budget and Actual (GAAP Basis) -General Fund 27
Combined Statement of Revenues, Expenditures and Changes in Fund
Balances- Budget and Actual (Non-GAAP Basis) -Special Revenue Funds 28
Combined Statement of Revenues, Expenses and Changes in Fund
Equity-All Proprietary Fund Types and Pension Trust Fund 29
Combined Statement of Changes in Financial Position-All
Proprietary Fund Types and Pension Trust Fund 31
Notes to General Purpose Financial Statements 33
SUPPLEMENTAL FINANCIAL INFORMATION - INDIVIDUAL.AND COMBINING FINANCIAL
STATEMENTS OF FUND TYPES AND ACCOUNT GROUPS FOR THE FIFTEEN MONTHS
ENDED SEPTEMBER 30. 1988:
General Fund
Schedule of Revenues and Other Financing Sources - Budget and Actual
(Non-GAAP Basis) 56
Schedule of Expenditures Compared with Budget (Non-GAAP Basis) 58
-
CITY OF COLLEGE STATION. TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
TABLE OF CONTENTS
(CONTINUED)
PAGE
SUPPLEMENTAL FINANCIAL.INFORMATION (Continued):
Special Revenue Funds
Combining Balance Sheet 72
Combining Statement of Revenues, Expenditures and
Changes in Fund Balance 73
Community Development Fund
Statement of Revenues, Expenditures and Changes in
Fund Balance - Budget (GAAP Basis) and Actual 74
Hotel/Motel Tax Fund
Statement of Revenues, Expenditures and Changes
in Fund Balance- Budget (GAAP Basis) and Actual 75
Capital Project Funds
Combining Balance Sheet 78
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances 79
Enterprise Funds
Combining Balance Sheet 82
Combining Statement of Revenues, Expenses and
Changes in Fund Equity 84
Combining Statement of Changes in Financial Position 85
Utility Fund
Schedule of Revenues- Budget and Actual (Non-GAAP Basis) 86
Schedule of Expenses- Budget and Actual (Non-GAAP Basis) 87
Sanitation Fund
Schedule of Revenues- Budget and Actual (Non-GAAP Basis) 90
Schedule of Expenses- Budget and Actual (Non-GAAP Basis) 91
Utility Fund and Sanitation Fund
Schedule for Reconciliation of Revenues and Expenses (Non-GAAP Basis) to
GAAP Basis Statement of Income 93
Internal Service Funds
Combining Balance Sheet 96
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CITY OF COLLEGE STATION. TEXAS,
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
TABLE OF CONTENTS
(CONTINUED)
PAGE
SUPPLEMENTAL FINANCIAL INFORMATION,(Continued):
Combining Statement of Revenues, Expenses and Changes in
Fund Equity 97
Combining Statement of Changes in Financial Position 98
General Fixed Assets Account Group
Schedule of General Fixed Assets- By Sources 102
Schedule of General Fixed Assets -By Function and Activity 103
Schedule of Changes in General Fixed Assets- By
Function and Activity 105
STATISTICAL SECTION:
General Governmental Expenditures and Other Uses by Function 109
General Revenues and Other Financing Sources 111
Property Tax Levies and Collections 113
Assessed and Estimated Actual Value of Taxable Properties 115
Property Tax Rates, Ratios and Levies-All Overlapping Governments 117
Paving Assessment Collections 119
Computation of Legal Debt Margin 120
Ratio of Net General Bonded Debt to Assessed Value and
Net Bonded Debt Per Capita 121
Schedule of Direct and Estimated Overlapping Debt 123
Ratio of Annual Debt Service Expenditures for General Obligation
Debt to Total General Fund Expenditures 124
Schedule of Revenue Bond Coverage- Utility Fund 125
Total Bank Deposits 126
Construction Permits 127
Principal Taxpayers 128
Miscellaneous Statistical Data 129
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INTRODUCTORY SECTION
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CITIZENS O
COLCITLEGE STATION
I MAYOR
CITY COUNCIL
1 1 1
MUNICIPAL COURT 9 CLERK III CITY ATTORNEY I CITY MANAGER I MUNICIPAL JUDGE 11 CITY SECRETARY
PERSONNEL PUBLIC INFORMATION II
IV
ASSISTANT TO THE CITY ASSISTANT CITY ASSISTANT CITY MANAGER-
MANAGER- MANAGER- UTILITIES COMMUNITY SERVICES
MANAGEMENT SERVICES
1 1 1 1
MANAGEMENT MANANEMENT PUBLIC PUBLIC PARKS AND CAPITAL
SERVICES INFORMATION UTILITIES SERVICES RECREATION - IMPROVEMENTS FINANCE POLICE FIRE -
SERVICES
CITY OF COLLEGE STATION. TEXAS
PRINCIPAL CITY OFFICIALS
SEPTEMBER 30, 1988
Elected Officials:
Mayor Larry J. Ringer
Council Members Fred H. Brown
Vernon E.Schneider
James R. Gardner
Dick B. Haddox
Dick Birdwell
Lynn R. Mcllhaney
City Administration:
City Manager Ron Ragland
Assistant City Manager for
Community Services Thomas E. Brymer
Assistant City Manager for Utilities John C. Woody
Assistant to the City Manager Linda S. Piwonka
Director of Capital Improvements Elrey B. Ash
Director of Finance William P. Harrison
Fire Chief Douglas W. Landua
Director of Parks Stephen C. Beachy
Personnel Director Karen N. Dickson
Police Chief Michael L. Strope
Director of Public Services Alfred W. Miller
City Attorney Catherine Locke
City Secretary Dian B. Jones
Municipal Court Judge Philip C. Banks
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C
•� CITY OF COLLEGE STATION
P O. BOX 9960 1101 TEXAS AVENUE
COLLEGE STATION,TEXAS 77842 0960
(409)764-3500
March 3, 1989
Honorable Mayor
Members of the City Council
City of College Station, Texas
The Comprehensive Annual Financial Report of the City of College Station, Texas ("City"), for
the fifteen months ended September 30, 1988, is submitted herewith. This report was
prepared by the City's Finance Department. Responsibility for both the accuracy of the
presented data and the completeness and fairness of the presentation, including all
disclosures, rests with the City. We believe the data, as presented, is accurate in all material
aspects; that it is presented in a manner designed to fairly set forth the financial position of
its various funds; and that all disclosures necessary to enable the reader to gain the
maximum understanding of the City's financial affairs have been included.
The Comprehensive Annual Financial Report is presented in three major sections:
introductory, financial, and statistical. The introductory section includes this transmittal
letter, the City's organizational chart and a list of principal elected and appointed officials of
the City. The financial section includes the general purpose financial statements and the
combining and individual fund and account group financial statements and schedules, as
well as the auditors' report on the financial statements and schedules. The statistical section
includes selected financial and demographic information, generally presented on a
multiyear basis to allow for trend analysis of the finances of the City.
The City is required to undergo an annual single audit in conformity with the provisions of
the Single Audit Act of 1984 and U.S. Office of Management and Budget Circular A-128,
Audits of State and Local Governments,. Information related to this single audit, including
the schedule of federal financial assistance, findings and recommendations, and auditors'
reports on the internal control structure and compliance with applicable laws and
regulations, are reported separately.
This report includes all funds and account groups of the City. The City provides a full range
of municipal services. These services include police and fire protection; the construction
and maintenance of streets and infrastructure; municipal utilities in the areas of electric,
water, sewer, storm drainage, and sanitation; recreational activities and cultural events. The
College Station Industrial Development Foundation, administered by a separate board not
subject to oversight by the Mayor and City Council, has not met the established criteria for
inclusion in the reporting entity and has been excluded from this report. The College Station
Independent School District is likewise administered by a separate, elected, board and
operates with its own funding sources; it has not been included in this report.
Home of Texas A & M University
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FISCAL YEAR
Through action of the College Station City Council, fiscal year 1988 was extended for a
period of three months to end on September 30, 1988. In previous years, the City's fiscal
year had been July 1 through June 30. That fiscal year did not afford sufficient time for City
Council input and deliberation Into the annual budget process subsequent to Council
elections held in May of each year. This change in fiscal year has resulted in a fifteen-month
financial reporting period, making comparisons difficult between this reporting period and
previous twelve-month reporting periods.
THE CITY OF COLLEGE STATION
• The City of College Station is in East Central Texas, approximately 140 miles north of the
Gulf of Mexico, conveniently located 90 miles north of Houston, 165 miles south of Dallas,
and 100 miles east of Austin. Of major importance to the City of College Station is Texas
A&M University, located on a 5,200 acre campus within the corporate limits of the City. The
economic impact on the City by the University continues to be substantial, contributing an
estimated $300 million annually to the local economy. For the school year beginning in
September 1988, Texas A&M University ranked in the top ten nationally both in enrollment
• and research grants among public institutions. The University employs in excess of 15,000
and has a physical plant valued in excess of$800 million.
In addition to the University, employment is provided by more than 75 manufacturing
industries located in, or adjacent to, the City which provides such products as aluminum
windows, business forms,furniture, chemicals, dairy products, feeds and fertilizers. modular
homes, bronze castings, and geophysical survey sensors. A growing research park is
located adjacent to the University. Westinghouse Defense and Electronic Systems Center
produces defense radar-related equipment. Agency Record Control provides a major
automated accounting service for independent property and casualty insurance agents.
Commercial development in the City is anchored by the 1,000,000 square foot Post Oak
Mall opened in 1982. Major tenants of the shopping center are Sears-Roebuck, Dillard's,
Foley's, Beall's, and J.C. Penney's. During 1988, Wal-Mart opened a major retail facility in
the community and K-Mart underwent a major expansion of their retail operations.
Over the past several years, the City of College Station has become the major medical
center for the Brazos Valley area. In 1986, Scott & White opened a large medical clinic; in
1987, Humana Hospital opened a 100-bed full service hospital with an adjacent medical
office complex. This year, HCA-Greenleaf Hospital opened a psychiatric hospital in College
Station and the Sandstone Psychiatric Hospital is nearing completion.
This City, although not immune to the affects of collapse of the oil and real estate markets in
the State of Texas in the early and mid-1980's, has been insulated by the dominant affect of
Texas A&M University on the local economy. As detailed in the statistical section at the rear
of this report, property valuations have been essentially flat over the past several years.
Improvements in the local economy have been in the area of commercial development, with
significant increases in sales tax revenues to the municipality in recent years. The job
market in College Station continues to be strong. The Bryan-College Station reporting area
has led the State in low unemployment levels for the past two years. As of September 30,
1988, unemployment here stood at 4.6%, significantly better than the statewide jobless rate
of 7.1%.
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MAJOR INITIATIVES
For the Year. During the budget preparation process for fiscal year 1988, the College
Station City Council needed to meet the challenge of continuing to provide the current high
standards of municipal services within the constraints of level or slowly Increasing revenues.
The result of the budget process was the elimination of 23 employee positions and a salary
freeze for the year. The actions taken by the City Council were effective: taxing levels to our
citizens were not increased for the year and the City was not forced to use reserve funds to
finance operations.
During this fiscal year, the City Council emphasized the development of budgetary policies
to address such areas as prudent reserve levels in the City's various funds, a capital
replacement policy, and policies concerning the appropriate level of administrative transfers
from utility and capital funds to the General Fund as reimbursement for services provided.
These projects were effective in strengthening the budget approval process for the City's
1988-89 fiscal year budget.
During 1988, the City adopted a three-year Management Information Services plan to
address the computerization needs of the City. That plan resulted in debt issuance of
$1,500,000, used to enhance computer operations in various areas of the City. During 1988,
an NCR Series 9500 computer was purchased as a replacement to the outdated hardware
for Utility Billing. Contracts have been approved, for 1989 installation, for replacement
hardware and software for the financial and personnel application system and a new G.I.S.
mapping system. Office automation has been upgraded through the purchase of numerous
personal computer workstations throughout City offices. Staff support has been enhanced
with the hiring of an M.I.S. Director and the creation of the position of Micro Specialist to
coordinate office automation and staff training.
For the Future. Maintenance and expansion of the City's general infrastructure (such as
roads, bridges, and sidewalks) remains a concern of the City. A priority list of street
renovation projects has been developed, with funding from a series of authorized but
unissued bonds. The City is also cooperating with the Texas State Department of Highways
in the construction of major traffic links crossing the Texas Highway 6 By-Pass. At Emerald
Forest Parkway, the City is responsible for the realignment of Emerald Forest Parkway on
the east side to meet the State-constructed overpass; on the west side, the City is financially
responsible for the right-of-way purchase for the FM 2818 extension to meet the overpass.
At Southwest Parkway, the City is responsible for a portion of right-of-way purchase and
sidewalk and utilities relocation.
To facilitate the effective operations of the Public Services Department, a major renovation
and expansion of their facility is in the planning process. That project, with a budget of
$1,400,000,will allow that department to meet the street maintenance, vehicle maintenance,
and sanitation service needs of a growing community.
FINANCIAL INFORMATION
The City is responsible for establishing and maintaining an internal control structure
designed to ensure that the assets of the City are protected from loss, theft or misuse and to
ensure that adequate accounting data are compiled to allow for the preparation of financial
statements in conformity with generally accepted accounting principles. The internal
control structure is designed to provide reasonable, but not absolute, assurance that these
objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a
control should not exceed the benefits likely to be derived; and (2) the valuation of costs and
benefits requires estimates and judgments by management.
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Mile Audit. As a recipient of federal assistance the government also is responsible for
ensuring that an adequate internal control structure is in place to ensure compliance with
applicable laws and regulations related to those programs. This internal control structure is
subject to periodic evaluation by management.
As a part of the City's single audit, described earlier, tests are made to determine the
adequacy of the internal control structure, including that portion related to federal financial
assistance programs, as well as to determine that the City has complied with applicable laws
and regulations. The results of the City's single audit for the fifteen months ended
September 30, 1988, provided no instances of material weaknesses in the internal control
structure or significant violations of applicable laws or regulations.
Budgetary Controls. In addition, the City maintains budgetary controls, The objective of
these budgetary controls is to ensure compliance with legal provisions embodied in the
annual budget appropriations ordinance approved by the City Council. Activities of the
General Fund, Debt Service Fund, Special Revenue Fund, Utilities Enterprise Funds, and
Internal Service Funds are included in the budget appropriations ordinance. The level of
budgetary control; that is, the level at which expenditures cannot legally exceed
appropriations, is established by division and major activity level within an individual fund.
As an example of budgetary control, expenditures cannot exceed amounts budgeted for
the control areas of personal services costs, total supplies, total services expenditures, and
capital outlay within any division budget of the General Fund. The City's Budget Office
monitors expenditure activity on a monthly basis against budgeted amounts and reports
significant variances to the City Manager. As demonstrated by the statements and
schedules included in the financial section of this report, the City continues to meet its
responsibility for sound financial management.
General Government Functions. The following schedule presents a summary of General
Fund and Debt Service Fund revenues and other various financing sources for the fifteen
months ended September 30, 1988. Normally, this presentation would include a
comparison to revenues received in the preceding fiscal year. This report, expanded to a
financial reporting period of fifteen months, makes those type of comparisons misleading
and have been omitted.
Percent
Revenue Source Total of Total
General Fund Property Tax $ 962,953 5.41%
Sales Tax 4,169,130 23.44
Franchise Tax 344,610 1.94
Licenses&Permits 139,412 .78
Fines&Service Fees 478,114 2.69
Charges for Services 487,541 2.74
Transfer from Enterprise Funds
in lieu of taxes 5,570,140 31.31
Miscellaneous Revenues 727,609 4.09
Proceeds of Bond Issue 1,500,000 8.43
Debt Service Property Tax 3,411,171 19.17
TOTAL REVENUES AND
OTHER SOURCES $17.790,680 100.00%
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The most significant increase in actual continued revenue sources during 1988 was the
increase In sales tax. In August 1987, the State of Texas expanded the sales tax base
through the expansion of the sales tax to include various services. The State Controller's
Office projects that the expansion of the tax base, statewide, increased total sales tax
collections by 8%. Proceeds from the local 1% sales tax increased approximately 15% for
comparable twelve-month reporting periods. The higher local growth number reflects the •
strength in the commercial sector of the local economy.
The following schedule presents a summary of General Fund and Debt Service Fund
expenditures for the fifteen months ended September 30, 1988. As with the revenue
summary, comparisons to the previous fiscal year have not been included.
Percent
Function Total, of Total
Current:
General Government $4,968,662 29.54%
Police 3,883,961 23.09
Fire 2,943,886 17.50
Public Services 1,561,876 9.28
Parks& Recreation 2,401,189 14.27
LESS: reimbursed
administrative costs (3,818,632) (22.70)
Debt Service:
principal 1,795,053 10.67
interest 2,018,331 12.00
Capital Outlay 1.068.070 6.35
TOTAL EXPENDITURES $16.$22.396 100.00%
General Fund Balance. The unrestricted fund balance of the General Fund increased by
13.1% in 1988, resulting from General Fund revenues higher than budgeted and the
controlling of General Fund expenditures. The $183,292 increase provides the City with a
fund balance that is equivalent to 20 working days of expenditures. That fund balance is
viewed as a reasonable and prudent reserve under the City Council policy on reserve levels.
Property taxes received during fiscal year 1988 were based on a tax levy of 38 cents per
$100 of assessed valuation. Under Texas state statues, assessed valuation represents 100%
of market value. The total assessed valuation of $1,100,349,519 represents a 1.89%
decrease from fiscal year 1987. While the total City property tax levy has remained constant
at 38 cents, allocation of that revenue has changed, based on changing funding
requirements:
Purpose 1988 1987 1986
General Fund $.0900 $.0200 $.0200
Debt Service Fund .2900 .3600 .3600
Total Tax Rate $.380Q $.380Q $.3800
_ g _
Utility Enterprise Funds. The City of College Station operates electric, water, sewer, and
sanitation services for the benefit of the citizens. The Electric Utility presently purchases
100% of its electric power from Gulf States Utility under a contract valid through 1992. The
City is served through three 138 KVA transmission lines, tied to a ring bus at the City
switching station. The City is a member of the Lone Star Municipal Power Agency, a joint
action agency authorized by the 68th Legislature of Texas in 1983. That agency was formed
for the purpose of seeking and securing a long term, reliable and economic power supply
for member cities.
Since 1981, the City has had the capability to produce and deliver 100% of its water needs
through development of its own water well and aquaduct system. This system includes
three wells with a combined capacity of 12 million gallons per day, and a delivery system of
14 miles of 30-inch diameter pipeline with two pumping stations.
Sewer treatment is provided to the community through two wastewater treatment plants.
The Lick Creek plant was completed and came on-line during 1988. The two plants have a
combined treatment capacity of 9.4 million gallons per day as compared to average current
daily demand of 6 million gallons per day.
Sanitation services are provided to the citizens through a combination of residential
curbside pick-up and commercial dumpster services. The City owns and operates a
municipal landfill operation.
Summary financial information of the combined utility enterprise funds for the fifteen months
ended September 30, 1988 is as follows:
OPERATING REVENUES: Amount
Electric $37,214,726
Water 5,098,674
Sewer 3,418,472
Sanitation 1,840,022
• Other 566,469
OPERATING EXPENDITURES:
Wholesale Power Purchases (22,561,871)
Salaries& Benefits (3,932,444)
Supplies&Services (3,675,868)
Administrative Transfer (3,506,328)
Depreciation (2,238,983)
NONOPERATING REVENUES:
(EXPENSES)
Interest Earnings 1,594,449
Interest Expense (3,726,592)
Other, Net 76,760
TRANSFER TO GENERAL FUND
IN LIEU OF TAXES (5.454.3531
NET INCOME $4.713.133
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In governmental accounting for enterprise fund operations, capital expenditures and the
repayment of principal on outstanding debt are not included in the above analysis. When
those items are taken into consideration, net working capital increased by the amount of
$1,409,392 during this fifteen month financial reporting period. Increases in net working
capital have been used to build prudent reserve levels as required by City Council policies.
Debt Administration. To take advantage of favorable interest rates during fiscal 1988, the
City refunded the callable maturities of certain series of General Obligation Bonds and
Certificates of Obligation. The City issued $10,445,000 in General Obligation Refunding
Bonds, Series 1987 to effect the transaction. Savings to the City of approximately$400,000
will be realized over the life of the refunding issue as a result of that action.
In May of 1988, the City issued $1,500,000 in contract obligations to finance activities of the
M.I.S. project, discussed above. In July 1988, to refinance that debt under favorable interest
rates from General Obligation debt and to refinance a balloon payment from contract
obligations previously issued to finance property acquisition, $2,850,000 General Obligation
Refunding Bonds, Series 1988 were issued. The City has maintained its A+ rating from
Standard & Poor's Corporation and Al rating from Moody's Investors Service.
As of September 30, 1988, the City had a total of$20,993,888 in General Obligation Bonds
and $462,943 in outstanding Certificates of Obligation. That debt, equal to$405 per capita,
is serviced by revenues from the local property tax. Under current state statutes, the City's
ability to increase the mill levy for property taxation is subject to a maximum cap of $2.50
per$100 valuation. That cap includes property tax levies for all jurisdictions legally allowed
to tax real property. Current total mill levy is $1.876 per$100 valuation. The Utility Fund has
an additional$30,863,968 in total debt, serviced through utility charges.
Cash management. Cash temporarily idle during the financial reporting period was invested
in accordance with a banking services and investment contract between the City and a local
banking institution. Under that contract, the City specified the maturity date of the
investment and the bank issued a certificate of deposit with an interest rate equal to the
Treasury Bill rate of an equal maturity plus fifteen basis points (a basis point equals 1/100th
of one percent). Collateral for these certificates of deposit was held by a banking affiliate of
the local depository with collateral holdings reported to the City. During the fifteen months
ended September 30, 1988, the City earned $2,466,750 on an average portfolio balance of
$30 million for an annualized rate of 6.58%. Proceeds of the 1988 debt issue were handled
separately, with funds invested in U.S. Government obligations through a safekeeping
account established with First City National Bank of Houston.
All investment activity of the City is handled in accordance with Resolution 1-14-88-10,
authorizing and implementing the City of College Station Investment Policy. That policy,
established as required by state law and in conformity with state investment statutes,
ensures the safety of all funds entrusted to the City, the availability of those funds for the
payment of all necessary obligations of the City, and provides for the investment of funds in
interest-bearing securities. Safety of the principal invested is always the primary concern.
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The banking services and investment agreement expired on September 30, 1988. Effective
October 1, 1988, the City entered Into a new agreement with NCNB - Texas National Bank,
A&M Branch, separating investments from traditional banking services. The City currently
invests funds in the full range of investments allowable under state law. Accounts have been
established with major brokerages for the purchase and sale of U.S. Government
obligations and Master Repurchase Agreements have been entered into by the City. All
purchases and sales of securities are delivery-versus-payment through a safekeeping
account at the City's third-party bank. As of December 31, 1988, subsequent to the period
covered by this financial report, the City's investment portfolio consisted of the following:
Bank Demand Accounts $2,334,000 7.1%
Overnight Repurchase Agmts 5,615,000 17.0
Insured Cert. of Deposits 4,350,000 13.1
U.S. Gov't Obligations 13,280,000 40.2
Government Agency Notes 7.465.000 22.6
TOTAL $33.045,000 100.0%
OTHER INFORMATION
Independent Audit. State statutes require an annual audit by independent certified public
accountants. The accounting firm of Deloitte Haskins & Sells has been retained by the City
Council for this function. In addition to meeting the requirements set forth in state statutes,
the audit also was designed to meet the requirements of the federal Single Audit Act of 1984
and related OMB Circular A-128. The independent auditors' report on the general purpose
financial statements and combining and individual fund statements and schedules is
included in the financial section of this report. The auditor's reports related specifically to
the single audit are issued separately.
Awards. The Government Finance Officers Association (GFOA) awarded a Certificate of
Achievement for Excellence in Financial Reporting to the City of College Station for its
Comprehensive Annual Financial Report for the fiscal year ended June 30, 1987. This was
the seventh consecutive year that the City has received this prestigious award. In order to
be awarded a Certificate of Achievement, the City published an easily readable and
efficiently organized Comprehensive Annual Financial Report. This report satisfied both
generally accepted accounting principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. We believe that our
current Comprehensive Annual Financial Report continues to meet the Certificate of
Achievement Program's requirements and we are submitting it to the GFOA to determine its
eligibility for another certificate.
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Acknowledgements. The preparation of this report on a timely basis could not have been
accomplished without the efficient and dedicated services of the entire staff of the Finance
Department. We would like to express our appreciation to all members of the department
who assisted and contributed to its preparation. We would also like to thank the Mayor and
City Council for their interest and support in planning and conducting the financial
operations of the City in a responsible and progressive manner. Finally, we would like to
thank our auditors, Deloitte Haskins & Sells, whose professional expertise and advice have
resulted in continuing improvements in the quality of the City's financial reporting.
Respectfully submitted, )
961,4
Ron Ragland William P. Harrison
City Manager Director of Finance
•
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Certificate of
Achievement
•
for Excellence
in Financial
Reporting
Presented to
City of College Station,
Texas
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
June 30, 1987
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
•
ra5Le.„e=4;.444,
arans
t� Efk��s
,g L ,r President
Z‘ee
i CMCN�
Executive Director
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FINANCIAL SECTION
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Deloitte
Haskins+Sells
1200 Travis
Houston, Texas 77002-6054
(713) 651-1700
ITT Telex: 4995640
INDEPENDENT AUDITORS' REPORT
Mayor Larry Ringer and
Members of City Council
of the City of College Station, Texas
We have audited the accompanying general purpose financial statements of the
City of College Station, Texas ("City") as of September 30, 1988 and for the
fifteen months then ended, listed in the foregoing table of contents. These
financial statements and the supplemental statements and schedules discussed
below are the responsibility of the City's management. Our responsibility
is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing
standards. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the general purpose financial
statements are free of material misstatement. An audit includes examining,
on a test basis, evidence supporting the amounts and disclosures in the
general purpose financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by management, as
well as evaluating the overall financial statement presentation. We believe
that our audit provides a reasonable basis for our opinion.
In our opinion, such general purpose financial statements present fairly, in
all material respects, the financial position of the City at September 30,
1988 and the results of its operations and the changes in financial position
of its proprietary fund types and pension trust fund for the fifteen months
then ended in conformity with generally accepted accounting principles.
Our audit also comprehended the combining, individual fund and account group
financial statements and schedules listed in the foregoing table of
contents. In our opinion, such supplemental information, when considered in
relation to the general purpose financial statements, presents fairly in all
material respects the information shown therein.
The accompanying statistical tables, listed in the foregoing table of
contents, were not audited by us and, accordingly, we express no opinion on
them. 4
10414irn,
January 6, 1989
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- 21 -
CITY OF COLLEGE STATION. TEXAS
COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS
SEPTEMBER 30, 1988
Governmental Fund Tvoes
Special Debt Capital
ASSETS General Revenue Service Projects
Cash on hand and in bank
(Note 2) $ 25.754 $163,500 $ 490,972 $289.643
Investments (Note 2) 550,000 1.400,000 5.325,000
Receivables:
Delinquent taxes (Note 3) 61,954 427.755
Accounts
Less allowance for
uncollectible accounts (113,643)
Paving assessments 232,334
Accrued interest 23,043 702 8.513
Ambulance services 21.395
Grants 10,628 76,740
Other 111,209 5,433
Foundation (Note 4) 3.000,000
Due from other funds
(Note 11) 1.569,358 143,002 48
Inventories 101,203
Prepaid costs 68,376 25
Restricted assets:
Cash in bank (Note 2) 260,194
Investments (Note 2) 1.283,935
Due from other funds
Property and equipment
(Note 5)
Accumulated depreciation
Deferred charges
Amount available for
retirement of bonded
indebtedness
Amount to be provided for:
Retirement of bonded
indebtedness
Accrued vacation leave
TOTAL ASSETS $7,205,740 $245,698 $2.462,431 $5.623.204
See notes to general purpose financial statements.
- 22 -
Fiduciary
Proprietary Fund Types Fund Type Account Groups
General General Total
Internal Pension Fixed Long-Term (Memorandum
Enterprise Service Trust Assets Debt Only)
$ 1.131.847 $ 63,066 $ 363 $ 2.165,145
5,500,000 250,000 13,025.000
489,709
5.634.679 5.634,679
(419,091) (532.734)
232.334
780 225 33,263
21.395
87,368
89,366 117.821 323.829
3,000.000
246,342 221,076 2,179,826
1.267,973 1,369.176
73.404 31,500 173.305
2.359.337 2,619.531
10,550.000 11,833,935
18,412 18,412
67,552,800 $40,112,265 107,665,065
(13.526.471) (13.526.471)
312,844 312,844
$2,028,950 2.028,950
19,427,881 19,427.881
554.899 554.899
$80,792,222 $683,688 $363 $40,112.265 $22.011.730 $159.137,341
(Continued)
- 23 -
CITY OF COLLEGE STATION. TEXAS
COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS (Continued)
SEPTEMBER 30. 1988
Governmental Fund Tvpes
Special Debt Capital
LIABILITIES General Revenue Service Proiects
Accounts payable $ 238,744 $ 50,417 $ 1.500 $ 1.383
Accrued liabilities 187.210 4,118
Retainage payable 1.372 6,869 12,165
Due to other funds (Note 11) 81,553 54,630 108
Obligation under capital
lease-current (Note 13)
Liabilities payable from
restricted assets:
Construction contracts and
retainages payable
Accrued interest payable
Revenue bonds - current portion
General obligation bonds -
current portion
Certificates of obligation -
current portion
Customers' meter deposits
Refundable deposits 1.759 7,908
Deferred revenues - other 308,055 427.755
Deferred revenues -
Foundation (Note 4) 1.683.127
Unamortized discount -
Foundation (Note 4) 1,316,873
Long-term debt (Note 6):
Revenue bonds
General obligation bonds
Certificates of obligation
Obligation under capital
lease (Note 13)
Accrued vacation leave 31.861
Total liabilities 3.850.554 119.824 433,481 13.548
FUND EQUITY
Contributed capital
Investment in general fixed assets
Retained earnings:
Reserved for debt service
Unreserved
Fund balances:
Reserved (Note 14) 214.264 104.069 2,028,950 259.124
• Unreserved:
Designated for subsequent
years' expenditures 1.561.313 4.291.997
Undesignated 1.579.609 21.805 1.058.535
Total fund equity 3.355.186 125.874 2.028.950 5.609.656
TOTAL LIABILITIES AND
FUND EQUITY $7.205,740 $245.698 $2.462.431 $5.623.204
See notes to general purpose financial statements.
- 24 -
Fiduciary
Proprietary Fund Types Fund Type Account Groups
General General Total
Internal Pension Fixed Long-Term (Memorandum
Enterprise Service Trust Assets Debt Only)
$ 2.154,585 $2,446,629
233,085 $224,048 648,461
20,406
2,043,535 2,179,826
318.488 318,488
99,244 99.244
382.710 382.710
2,545,000 2,545,000
378,679 378,679
26.247 26.247
1.950.477 1.950,477
9.667
3,810 739,620
1,683,127
1,316,873
24,285,000 24.285.000
3.290,547 $20,993,888 24.284,435
262.001 462.943 724.944
3,418.191 3.418,191
99.478 554.899 686.238
41.491.077 224.048 22.011.730 68.144.262
10.264.348 10,264,348
$40.112,265 40,112.265
2.642,764 2.642.764
26,394.033 459,640 26,853,673
$ 363 2.606,770
5,853.310
2.659.949
39,301,145 459.640 363 40.112.265 90,993,079
$80.792,222 $683.688 $ 363 $40.112.265 $22.011.730 $159.137.341
- 25 -
CITY OF COLLEGE STATION. TEXAS
COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN
FUND BALANCES - ALL GOVERNMENTAL FUND TYPES
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
Governmental Fund Types Total
Special Debt Capital (Memorandum
REVENUES General Revenue Service Projects Only)
Taxes $ 5,565.184 $ 735.927 $3.411.171 $9,712,282
Permits 139,412 139,412
Fines 478.114 478,114
City services provided 487,541 487,541
Grants 61.439 451.987 513,426
Interest 133.174 5,552 185,466 462.744 786.936
Other 259.179 176.705 110 435,994
Total revenues 7.124.043 1.370.171 3.596.637 462.,854 12,553.705
EXPENDITURES
Current:
Administration 1 ,676,939 1,676,939
Finance 1,736.427 1,736.427
Public service 1,561.876 1,561,876
Police 3,883,961 3,883.961
Fire 2,943,886 2.943.886
Engineering 1.425.427 1,425.427
Parks 2.401.189 2.401,189
Housing rehabilitation 332.770 332.770
Reimbursed administrative
expenditures (3,818.632) 431.274 8/.556 (3,299.802)
Other 129,869 600,007 43.060 772,936
Capital outlay 1.068.070 2,572 878,614 1.949.256
Debt service:
Principal retirement 1,795.053 1.795,053
Interest and fiscal charges 2.018.331 2.018,331
Total expenditures 13.009,012 1.366.623 3.813.384 1.009.230 19.198.249
Excess (deficiency) of
revenues over expenditures (5.884.969) 3.548 (216.747) (546.376) (6.644,544)
OTHER FINANCING SOURCES (USES):
Operating transfers in
(Note 12) 5,570.140 136,991 5,707,131
Bond Proceeds •
1,500.000 12,694.852 14,194,852
Payment to Escrow Agent (12.807,014) (12,807,014)
Operating transfers out
(Note 12) (30,000) (117.010) (339.788) 486,798
Other 113.582 113.582
Total other financing
sources (uses) 7.153.722 (117.010) (314.959) 6.725.953
Excess (deficiency) of
revenues and other financing
sources over expenditures
and other uses 1,268.753 (113,462) (531.706) (546.376) 77,209
FUND BALANCES, JULY 1, 1987 2.086,433 239.336 2.560.656 6.156.032 11,042,457
FUND BALANCES,
SEPTEMBER 30, 1988 $3.355.186 $125,874 $2.028.950 $5,609,656 $11,119,666
See notes to general purpose financial statements.
- 26 -
CITY OF COLLEGE STATION. TEXAS
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL (NON-GAAP BASIS)
GENERAL FUND
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Variance
Favorable
REVENUES Budget Actual (Unfavorable)
Taxes $ 5,379.714 $ 5,569.483 $ 189.769
Permits 110,125 139.108 28,983
Fines 468,500 478.114 9.614
City services provided 416,000 487.541 71,541
Grants 65.000 61.439 (3.561)
Interest 46,300 77,076 30.776
Other 176.200 259.683 83.483
Total revenues 6.661.839 7.072.444 410.605
EXPENDITURES
Current:
Administration 1,741.673 1,681.917 59,756
Finance 1.838.770 1,737,450 101,320
Public service 1.672,002 1.564,120 107,882
Police 4.014.737 3.889,941 124,796
Fire 3,041,875 2.938.251 103.624
Engineering 1.548,308 1.425.283 123,025
Parks 2.400,031 2,395.599 4,432
Reimbursed administrative
expenditures (3.835,961 (3.818,632) (17,329)
Other 237.518 161.279 76.239
Housing rehabilitation
Capital outlay 473.374 465.846 7.528
Total expenditures 13.132.327 12.441.054 691.273
Excess (deficiency) of revenues
over expenditures (6.470,488) (5,368,610) 1,101,878
OTHER FINANCING SOURCES
Operating transfers in 5,569.870 5.569.870
Total other financing sources 5.569.870 5.569.870
EXCESS (DEFICIENCY) OF REVENUES AND
OTHER SOURCES OVER EXPENDITURES AND
OTHER USES $ (900.618) $ 201.260 $1.101.878
See notes to general purpose financial statements.
- 27 -
CITY OF COLLEGE STATION. TEXAS
COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN
FUND BALANCES - BUDGET AND ACTUAL (GAAP BASIS)
SPECIAL REVENUE FUNDS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Variance
Favorable
Revenues: Budget Actual (Unfavorable)
Taxes $ 736.500 $ 735,927 $ (573)
Grants 1.771,779 486,764 (1.285.015)
Interest 10.000 5,551 (4.449)
Other 52.000 142.729 90.729
Total Revenues 2.570.279 1.370.971 (1.199.308)
Expenditures:
Current:
Reimbursed Administrative
expenditures 487.369 431,274 56,095
Other 701,834 691.515 10.319
Housing Rehabilitation 1.432,304 332,770 1.099.534
Capital outlay 2.572 2.572
Total expenditures 2.624,079 1.458,131 1 .165.948
EXCESS (DEFICIENCY) OF
REVENUES AND OTHER SOURCES
OVER EXPENDITURES AND OTHER
USES $ (53.800) $ (87.160) $ (33.360)
- 28 -
CITY OF COLLEGE STATION. TEXAS
COMBINED STATEMENT OF REVENUES. EXPENSES AND CHANGES IN
FUND EQUITY - ALL PROPRIETARY FUND TYPES
AND PENSION TRUST FUND
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Fiduciary
Proprietary Fund Tvpes Fund Type Total
Internal Pension (Memorandum
Enterprise Service Trust Only)
OPERATING REVENUES:
Electric $ 37,214,725 $ 37,214,725
Water 5,098,674 5,098.674
Sewer 3,418.472 3,418,472
Sanitation 1.840,022 1,840.022
Premiums 5 1,349,858 1,349,858
Other 566.469 $ 4.200 570.669
Total operating revenues 48.138.362 1.349.858 4.200 49.492.420
OPERATING EXPENSES:
Purchased power (Note 8) 22,561,871 22,561.871
Salaries and benefits 3.932.444 3,932,444
Supplies 410.944 410,444
Building maintenance 20.662 20.662
Equipment maintenance 516,028 516.028
Services 2.278,005 2.278.005
Claims 1.099,808 1,099,808
Administration fee 71.271 71,271
Premiums 121,722 121,722
Other 450,229 273,170 4,949 728,348
Administrative expenses
from general fund 3.506,328 3,506,328
Depreciation:
Electrical system 715,984 715,984
Water system 837,501 837,501
Sewer system 550,553 550.553
Sanitation system 132.145 132.145
Other 2.800 2.800
Total operating expenses. 35.915.494 1.565.972 4.949 37.486.415
OPERATING INCOME 12.222.868 (216.114) (749) 12.006.005
NONOPERATING REVENUES (EXPENSES):
Interest earnings 1.594,449 18,249 235 1,612.933
Interest expense (3.726,592) (3,726.592)
Other, net 76.760 76.760
Total nonoperating revenues
(expenses) (2.055.383) 18.249 235 (2.036.899)
(Continued)
- 29 -
CITY OF COLLEGE STATION. TEXAS
COMBINED STATEMENT OF REVENUES. EXPENSES AND CHANGES IN
FUND EQUITY - ALL PROPRIETARY FUND TYPES
AND PENSION TRUST FUND (Continued)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
Fiduciary
Proprietary Fund Types Fund Tvpe Total
Internal Pension (Memorandum
Enterprise Service Trust Only)
Income before operating
transfers $10,167,485 $ (197,86G) $(514) $ 9.969.106
Operating transfers to
general fund (Note 12) (5.454.353) (5.454.353)
Net income 4.713,132 (197,865) (514) 4,514,753
FUND EQUITY.
JULY 1. 1987 34.588.013 657.505 877 35.246.395
FUND EQUITY.
SEPTEMBER 30, 1988 $39,301 .1.45 $ 459.640 $363 $39,761,148
See notes to general purpose financial statements.
- 30 -
CITY OF COLLEGE STATION. TEXAS
COMBINED STATEMENT OF CHANGES IN FINANCIAL POSITION -
ALL PROPRIETARY FUND TYPES AND PENSION TRUST FUND
FOR THE YEAR ENDED SEPTEMBER 30. 1988
Fiduciary
Proorietary Fund Tvpes Fund Tvpe Total
Internal Pension (Memorandum
Enterprise Service Trust Only)
SOURCES OF WORKING CAPITAL:
Operations: •
Net income $4,713,132 $(197.865) $(514) $4,514,753
Items not requiring
working capital :
Depreciation 2,238.985 2.238,985
Amortization of deferred
charges 54.690 54.690
Loss on sale of assets 11.934 11.934
Working capital provided
by operations 7.018,741 (197,865) (514) 6,820,362
Decrease in restricted
assets 3,100.776 3.100,776
Proceeds from refunding bonds 181,743 181,743
Increase in accrued vacation
leave 2.268 2.268
Total sources of
working capital 10.303.528 (197.865) (514) 10.105.149
USES OF WORKING CAPITAL:
Additions of property
and equipment 4.524,240 4,524.240
Principal payments:
Revenue bonds 2,605,000 2,605,000
General obligation bonds 369,631 369,631
Certificates of obligation 83.012 83.012
Capital lease 361.627 361,627
Decrease in Certificate
of Obligation payable due
to refunding 56,813 56,813
Decrease in payable from
restricted assets 810,622 810.622
Decrease in deferred revenues 76,075 76,075
Decrease in accrued vacation
leave 4.547 4,547
Other, net 2.569 2.569
Total uses of working
capital 8.894.136 8.894.136
INCREASE (DECREASE) IN
WORKING CAPITAL $1.409.392 $(197.865) $(514) $1.211.013
- 31 -
CITY OF COLLEGE STATION. TEXAS
COMBINED STATEMENT OF CHANGES IN FINANCIAL POSITION -
ALL PROPRIETARY FUND TYPES AND PENSION TRUST FUND (Continued)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
Fiduciary
Proprietary Fund Type Fund Type Total
Internal Pension (Memorandum
Enterprise Service Trust Only)
ELEMENTS OF NET INCREASE
(DECREASE) IN WORKING CAPITAL:
Cash on hand and in bank $ 254.056 $ (31.723) $ (698) $ 221.635
Investments 104,000 (1.000) 353.000
Receivables 1,716.320 (16) 1,716.304
Due from other funds (98.567) (377.995) (476.562)
Inventories 17.913 17.913
Prepaid costs (20.496) 17.565 (2,931)
Accured interest (31.102) 223 (30.879)
Accounts receivable-
miscellaneous 11,619 117.821 129,440
Accounts payable (440,902) (440,902)
Accrued liabilities (84.273) (173.756) (258,029)
Due to other funds 37.031 1,200 38.231
Obligation under capital
lease - current (32.302) (32.302)
Deferred revenues (23,905) (23.905)
INCREASE (DECREASE) IN
WORKING CAPITAL $1,409.392 $(197.865) $ (514) $1.211.013
See notes to general purpose financial statements.
- 32 -
CITY OF COLLEGE STATION,TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The City of College Station ("City") has included in the general purpose financial statements the
accounts of all city operations for which the Mayor and City Council have oversight responsibility.
Such oversight responsibility includes designation of management, selection of governing authority,
the ability to significantly influence operations, the scope of public service, and the accountability for
fiscal matters. The City's major operations, which are covered by this oversight responsibility
include police and fire protection, streets, sanitation, health, art-cultural, parks, public
improvements, planning and zoning, general administrative services, electrical, and water and
sewer systems.
The College Station Industrial Development Foundation was created in 1981 to encourage
development of an industrial park through the issuance of tax-exempt financing. In fiscal year 1986,
the College Station Industrial Development Foundation was restructured as the College Station
Economic Development Foundation ("Foundation") with the purpose of accumulating funds for the
improvement of commercial or industrial property in the City, and buying and selling real property In
College Station to promote the public interest. The Foundation is administered by a separate board
and is not subject to oversight by the Mayor and City Council. Consequently, financial information
for the Foundation is not included within the scope of these financial statements.
FUND ACCOUNTING
The accounts of the City are organized on the basis of funds and account groups, each of which is
considered a separate accounting entity. The operations of each fund are accounted for with a
separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues,
and expenditures or expenses, as appropriate. Government resources are allocated to and
accounted for in individual funds based upon the purposes for which they are to be spent and the
means by which spending activities are controlled. The various funds are grouped, in the
accompanying financial statements, into seven generic fund types and three broad fund categories
as follows:
Governmental Fund Types
The General Fund is the general operating fund of the City. It is used to account for all financial
resources except those required to be accounted for in another fund.
Special Revenue Funds are used to account for the proceeds of specific revenue sources (other
than special assessments, expendable trusts, and major capital projects).
The Debt Service Fund is used to account for the accumulation of resources for, and the payment
of, general long-term debt principal, interest, and related costs.
Capital Project Funds are used to account for financial resources to be used for the acquisition or
construction of major capital facilities (other than those financed by proprietary funds).
- 33 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
FUND ACCOUNTING-(Cont'd)
Proprietary Fund Types
Enterprise Funds are used to account for operations (a)that are financed and operated in a manner
similar to private business enterprises - where the intent of the governing body is that the costs
(expenses, including depreciation) of providing goods or services to the general public on a
continuing basis are to be financed or recovered primarily through user charges; or (b) where the
governing body has decided that periodic determination of revenues earned, expenses incurred,
and/or net income is appropriate for capital maintenance, public policy, management control,
accountability, or other purposes.
Internal Service Funds are used to account for the financing of goods or services provided by one
department or agency to other departments or agencies of the City, or to other governments, on a
cost-reimbursement basis.
Fiduciary Fund Tvp_e
The Pension Trust Fund is used to account for assets held by the City in a trustee capacity for
private organizations and Individuals. The Pension Trust Fund is accounted for in essentially the
same manner as proprietary funds since capital maintenance is critical.
ACCOUNT GROUPS
Account groups are used to establish accounting control and accountability for the City's general
fixed assets and general long-term debt. The following are the City's account groups:
General Fixed Assets Account Group - This account group is established to account for all fixed
assets of the City, other than those accounted for in the proprietary funds.
General Lona-term Debt Account Group- This account group is established to account for all long-
term debt of the City except that accounted for in the proprietary funds. General long-term debt of
the City includes general obligation bonds, certificates of obligations and accrued vacation leave.
BASIS OF ACCOUNTING
All governmental funds are accounted for using the modified accrual basis of accounting. Under
this basis, revenues are recognized when they become measurable and available as net current
assets. Available means collected within the current year or soon enough thereafter to be used to
pay liabilities of the current year. Substantially all revenues are considered to be susceptible to
accrual.
Expenditures are generally recognized under the modified accrual basis of accounting when the
related fund liability is incurred. Exceptions to this general rule are the principal and interest on
general long-term debt which are recognized when due, and accrued vacation leave which is
recognized when expected to be liquidated with expendable available financial resources.
- 34 -
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
All proprietary funds and the pension trust fund are accounted for using the accrual basis of
accounting. Their revenues are recognized when they are earned, and their expenses are
recognized when they are incurred. Utility customers are billed monthly on a cycle-billing basis with
revenues recorded when customers are billed, except at year-end when unbilled revenues are
accrued.
POWER COST RECOVERY
The City is allowed to recover purchased power costs as power cost adjustments. This power-cost
recovery allows for the pass-through of power costs to the customers and has no impact on net
income. The amount of any under or over recovered purchased power costs at year-end was not
material.
BUDGETS AND BUDGETARY ACCOUNTING
The City follows these procedures in establishing the budgetary data reflected in the financial
statements:
1) Prior to September 1, the City Manager submits to the City Council a proposed operating budget
for the fiscal year commencing the following October 1. The operating budget includes proposed
expenditures and the means of financing them.
2) All budget requests are compiled by the Finance Department and presented with comparative
and supporting data to the Mayor and City Council for review.
3) Public hearings are properly advertised and conducted at City Hall for taxpayer comments.
4) Prior to September 27, the budget is legally enacted through passage of an ordinance.
5) The City Council must approve all transfers of budgeted amounts between departments within
any fund and any revision that alters the total expenditure of any fund. An amount is also budgeted
each year for contingencies which may arise. The Council has authorized the City Manager to
make budget transfers for contingencies if the amount does not exceed $10,000. All other transfers
must be approved by City Council. City Council may transfer amounts among individual budget line
items within major expenditure categories during the year, but no such transfer may increase the
overall total of the budget. Budgeted amounts as originally adopted were not significantly changed
by such transfers during the period.
6) Expenditures in excess of appropriations for each fund are prohibited by the City Charter.
Appropriations which have not been expended or lawfully encumbered lapse at the end of the
budget year.
-35 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
7) Formal budgetary integration is legally enacted and employed as a management control device
during the year for the General Fund, Special Revenue Funds, and the Enterprise Funds. Formal
budgetary integration is not employed for the Debt Service Fund and Capital Project Funds
because effective budgetary control is alternatively achieved through general obligation bond
indenture provisions.
BUDGETS AND BUDGETARY ACCOUNTING-(Cont'dl.
The General Fund budget is adopted on a basis that differs from generally accepted accounting
principles ("GAAP"), as follows:
(a) The City does not include revenue or expenditure activity for the Parks Escrow Fund or
Computer Project Fund, which are combined with the General Fund for reporting purposes, in
General Fund budgetary amounts.
(b) Budgeted revenue amounts do not include a provision for property tax receipt accruals.
(c) Encumbrances for capital Items which do not lapse at year-end are treated as budgeted
expenditures In the year the commitment to purchase is made.
(d) General Fund budgetary amounts do not include provisions for adjustments in accrued
vacation leave or the allowance for uncollectible accounts receivable.
Adjustments necessary to convert the General Fund revenues at September 30, 1988, on the GAAP
basis to the budgetary basis are as follows:
Revenues-GAAP basis $7.124,043
Reconciling items:
Parks Escrow Fund revenues (24,115)
Computer Project Fund Revenues (29,402)
Other 1,918
Total reconciling items (51.5991
Total revenues-Budget (Non-GAAP basis) $7.072.444
- 36 -
CITY OF COLLEGE STATION,TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
BUDGETS AND BUDGETARY ACCOUNTING-(Cont'd)
Adjustments necessary to convert the General Fund expenditures at September 30, 1988, on the
GAAP basis to the budgetary basis are as follows:
Expenditures-GAAP basis $13.009,012
Reconciling items:
Parks Escrow Fund expenditures (159,468)
Computer Project expenditures (369,055)
Current year encumbrances 44,685
Prior year encumbrances (23,182)
Adjustment to vacation accrual (31,861)
Adjustment to allowance for
uncollectible accounts (8,037)
Other (21.040)
Total reconciling items (567,958)
Total expenditures-
Budget(Non-GAAP basis) $12,441,054
Budgets for the Enterprise Funds are adopted on a basis consistent with GAAP, except for the
following significant items:
(a) Capital outlay is included in the budget as an expense item.
(b) Transfers to the Debt Service Fund for debt principal payments, relating to General Obligation
Bonds and Certificates of Obligation which are serviced by the Utility Fund, are treated as expenses
for budgetary purposes.
(c) The budget considers principal payments for Utility Revenue Bonds as an expense item.
(d) Enterprise Fund budgetary amounts do not include provisions for adjustments in accrued
vacation leave or the allowance for uncollectible accounts receivable.
(e) The City does not budget for depreciation on Enterprise Fund property and equipment.
(f) Budgeted revenue amounts do not include a provision for revenue accruals.
- 37 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
BUDGETS AND BUDGETARY ACCOUNTING-(Cont'd)
See the schedule at page 93 for a reconciliation of revenues and expenses (non-GAAP basis) to the
GAAP basis statement of income for the Utility Fund and the Sanitation Fund.
Budgets for the Special Revenue Funds are adopted on a basis consistent with GAAP.
Budgetary comparisons presented in the report are on the aforementioned budgetary basis.
Budgetary amounts are as originally adopted, or as amended by the City Council. Individual
amendments were not material in relation to the original appropriations which were amended.
BUDGET ADMENDMENTS
City Charter requires that a petition be signed by 100 registered voters of the City, prior to City
Council's consideration of an ordinance amending upward the total of any fund of the City. That
process was followed to amend the fiscal year 1988 budget to include the interim period required to
change the City's fiscal year-end to September 30. All budget amounts in this report are based on
the budget, as amended, for the fifteen month period July 1, 1987 through September 30, 1988.
ENCUMBRANCES
Encumbrance accounting, under which purchase orders, contracts, and other commitments for the
expenditure of monies are recorded in order to reserve that portion of the applicable appropriation,
is employed as an extension of formal budgetary integration in the General Fund, Special Revenue
Funds and Capital Project Funds. Encumbrances outstanding at year-end are reported as
reservations of fund balances since they do not constitute expenditures or liabilities in the GAAP
basis general purpose financial statements.
INVENTORY
Inventory is valued at the lower of average cost or market value. The City records inventory as an
asset in the General Fund with a corresponding reserve of fund balance. Inventory is recorded in
Proprietary Funds as an asset with no corresponding reserve in fund balance. Other funds have no
significant inventories.
GENERAL FIXED ASSETS
General fixed assets have been acquired for general government purposes. Asset purchases are
recorded as expenditures in the governmental fund types and capitalized at cost in the General
Fixed Assets Account Group. Public domain fixed assets consisting of improvements other than
buildings are also included in General Fixed Assets.
- 38 -
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
GENERAL FIXED ASSETS-(Cont'd)
No depreciation has been provided on general fixed assets, nor has interest been capitalized.
PROPERTY AND EQUIPMENT
Property and equipment owned by the enterprise funds is stated at the historical cost of
construction, or with respect to contributions in aid of construction from third parties (principally
developers) at an estimated value which approximates cost of construction. Interest is not
capitalized in these accounts because interest is recovered currently in the City's rate calculation.
Maintenance, repairs and minor renewals are charged to operating expense; major property
replacements are capitalized.
Depreciation is recorded in the enterprise funds on a straight-line basis over the following estimated
service lives:
Utility Systems 25 -40 years
Buildings and Improvements 5 -50 years
Equipment 3 - 10 years
ACCRUED VACATION AND SICK LEAVE
Employees are credited with vacation at rates of 10 to 15 days per year, depending upon length of
service. Carryover of unused vacation time from one year to the next is allowed for a maximum of
two years. Upon termination, the respective employees are paid for any accrued vacation not taken
(up to the two-year maximum). Accumulated vacation leave that is expected to be liquidated with
expendable available financial resources is reported as an expenditure and a liability of the General
Fund. Amounts of accumulated vacation leave that are not expected to be liquidated with
expendable available financial resources are reported in the General Long-Term Debt Account
Group.
Employees are credited with sick leave at the rate of one day per month and are allowed to
accumulate up to 120 days. Payment for unused accumulated sick leave is not made to employees
by the City and, accordingly, no liability has been recorded in the financial statements.
- 39 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd)
SELF-INSURANCE
The City is self-insured for health benefits, and the plan is administered by Employee Benefit
Management, Inc. The Employee Benefits Fund is funded monthly by contributions from
employees and from the operating funds of the City. These contributions are actuarially
determined. The City has a stop-loss insurance policy that limits its liability per employee to $50,000
per Incident with an aggregate, annual liability of $250,000. The liability for outstanding losses
includes approximately$100,000 for claims incurred but not reported.
The City is self-insured for workers' compensation benefits and the plan is administered by Texas
Political Subdivisions. The Workers' Compensation Fund is funded by actuarially determined
contributions from the operating funds of the City. The City has a stop-loss insurance policy that
limits its liability per employee to $200,000 per incident. The amount for estimated outstanding
losses for claims Incurred but not reported is not material and, accordingly, there is no liability
recorded at September 30, 1988.
TOTAL COLUMNS ON COMBINED STATEMENT-OVERVIEW
Total columns on the General Purpose Financial Statements are captioned "Memorandum Only" to
indicate that they are presented only to facilitate financial analysis. Data in these columns does not
present financial position, results of operations, or changes in financial position in conformity with
generally accepted accounting principles. Neither is such data comparable to a consolidation.
Interfund eliminations have not been made in the aggregation of this data.
2. CASH AND INVESTMENTS
The City's bank balances at September 30, 1988 were $5,221,124 and were entirely covered by
federal depository insurance or by pledged collateral held by the pledging financial institution's
agent in the City's name. Such total collateralization and insurance coverage is required by State of
Texas statutes.
State statutes authorize the City to invest in fully-collateralized or fully-insured time deposits, direct
debt securities of the United States, and fully collateralized repurchase agreements. The
repurchase agreements must be purchased pursuant to a master repurchase agreement which
specifies the rights and obligations of both parties and which requires that the securities involved in
the transaction be held in a safekeeping account subject to the control and custody of the City.
Investments in security repurchase agreements may be made only with the City's depository bank,
with state or national banks domiciled in the state of Texas, or with securities dealers reporting to
the Federal Reserve Bank of New York ("Primary" Dealers). The City did not invest in any
repurchase agreements during the fifteen months ended September 30, 1988.
•
•
- 40 -
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
2. CASH AND INVESTMENTS-(Cont'd)
The City's investments at September 30, 1988, are shown below. The carrying amount is the cost at
date of purchase and approximates market.
Category Carrying Market
1 2 Amount Value
Included in Current Assets:
Time Deposit $13,025,000 $13,025,000 $13,025,000
Included in Restricted Assets:
Time Deposits $4,300,000 6,550,000 10,850,000 10,850,000
Treasury Bills and Note 983.935 983.935 989.340
Total $5.283.935 $19.575.000. $24.858.935 $24.864.340
CATEGORY 1 INVESTMENTS are U.S. Government Securities held by the City or by its agent in the
City's name, and bank certificates of deposit fully insured or collateralized with securities held by the
City or by its agent in the City's name. At September 30, 1988, U.S. Government securities were
held in the City's name by its agent, First City National Bank of Houston, and $4,300,000 was
invested in fully insured certificates of deposit through First RepublicBank Packaged Affiliate
Certificates Program.
CATEGORY 2 INVESTMENTS are bank certificates of deposit collateralized with securities held by
the pledging financial institution's trust department or agent in the City's name. As of September 30,
1988, the City had investments of $19,575,000 in certificates of deposit in this category under
contract with First RepublicBank.
3. PROPERTY TAXES
Property is appraised and a lien on such property becomes enforceable as of January 1. Taxes are
levied on and payable October 1. The Brazos County Tax Office bills and collects property taxes for
the City. City property tax revenues are recognized when levied to the extent that they are collected
in the current year. The balance is reported as deferred revenues. Taxes become delinquent
February 1 of the following year and are subject to interest and penalty charges.
The City is permitted by the State of Texas to levy taxes up to $2.50 per $100 of assessed valuation
for general governmental services and for the payment of principal and interest on general long-
term debt. The combined current tax rate to finance general government services including debt
service for the fifteen months ended September 30, 1988, was$.38 per$100 of assessed valuation.
- 41 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
3. PROPERTY TAXES-(Cont'd)
The Brazos County Appraisal District ("Appraisal Districts') is responsible for the recording and
appraisal of property for all taxing units in the County. The Appraisal District is required to assess
property at 100% of its appraised value. Real property must be reappraised at least every four
years. The City may, at its own expense, require annual reviews by the Appraisal District through
various appeals and, if necessary, legal action. Under this system if the rate, excluding tax rates for
bonds and other contractual obligations adjusted for new improvements, exceeds the rate for the
previous year by more than 8%, qualified voters of the City may petition for an election to determine
whether to limit the tax rate to no more than 8%above the tax rate of the previous year.
4. NOTE RECEIVABLE
During 1986, the City sold land valued at $943,894 to the Foundation (see Note 1). In exchange for
this land, the City received a $3,000,000 noninterest-bearing promissory note to be repaid at face
value in ten years or whenever the Foundation sells the land, whichever comes first. In addition, the
Foundation has agreed to share profits with the City related to the eventual sale of the land by the
Foundation and to comply with certain financial covenants and legal restrictions.
5. FIXED ASSETS
A summary of changes in general fixed assets for the fifteen months ended September 30, 1988, are
as follows:
Additions Retirements
Beginning and and Ending
Balance Transfers In Tranfers Out Balance
Land $4,370,223 $ 78,089 $ 4,448,312
Buildings and
Improvements $8,452,468 2,371,728 (3,925) 10,820,271
Pavings, Sidewalks and
Streets 11,174,582 343,718 11,518,300
Machinery, Tools and
Equipment 5,539,552 763,185 (13,894) 6,288,843
Motor Vehicles 1,532,701 238,108 (240,162) 1,530,647
Parks and Recreation
Equipment 5,246,774 165,979 (2,600) 5,410,153
Construction in
Progress 2,133.71Q 1.309,674 (3.347,645) 95,739
Total $38.450,010 $5.270,481 (3,608,226) $40,112,265
- 42 -
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
5. FIXED ASSETS-(Cont'd)
A summary of proprietary fund type property and equipment of the enterprise funds at September
30, 1988, is as follows:
Utility Sanitation
Fund Fund Total
Electric System $13,704,914 $13,704,914
Water System 26,577,012 26,577,012
Sewer System 18,469,464 18,469,464
Sanitation System 1,904,160 $1,827,074 3,731,234
Other 55,190 55,190
Buildings and Improvements 3,246,614 3,246,614
Land 1,565,286 1,565,286
Construction in Progress 203,086 203.086
Total 65,670,536 1,882,264 67,552,800
Less Accumulated Depreciation (12.284,814) (1.241.657) (13.526.471)
Net �`� 385�,722 640,607 $54.026.329
3
6. LONG-TERM DEBT
The following is a summary of long-term debt transactions for the fifteen months ended September
30, 1988:
Beginning Incurred/ Ending
Balance Issued Matured Balance
Governmental Fund Types
General Obligation Bonds $18,411,000 $13,049,388 $10,466,500 $20,993,888
Certificates of Obligation 1,977,487 1,500,000 3,014,544 462,943
Accrued Vacation Leave 487,557 1,300.295 1.132.953 554,899
Subtotal 20.876.044 15.749.683 14.613,997 22,011,730
Proprietary Fund Types
Utility Revenue Bonds 29,435,000 2,605,000 26,830,000
General Obligation Bonds
Serviced by Utility Revenues 3,849,000 189,857 369,631 3,669,226
Certificates of Obligation
Serviced by Utility Revenues 456,432 168,184 288,248
Accrued Vacation Leave:
Utility Fund 82,994 97,351 101,898 78,447
Sanitation Fund 18,765 30,814 28,546 21,033
Obligations under Capital
Lease-(note 13) 4.098.306 361.627 3,736,679
Subtotal 37,484,065 774,454 3.634,886 34,623.633
Total Long-Term Debt $58.360.109 $16.524.137 $18.248,883 $56.635,363
- 43 -
CITY OF COLLEGE STATION.TEXAS.
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
6. LONG-TERM DEBT-(Cont'd)
Long-term debt at September 30, 1988, consisted primarily of bonds maturing serially and is
summarized as follows:
Interest Series Principal
Rates (%) Matgreg Balance
General Obligation Bonds:
1968 Issue 4.40-6.00 1995 $ 280,000
1971 Issue 4.70-7.00 1991 75,000
1976 Issue 4.00-6.00 1997 675,000
19781 Issue 4.70-6.00 1998 319,500
1978 11 Issue 5.15-5.80 1999 1,670,000
1981 Issue 4.50-7.70 2004 10,199,388
1982 I Issue 6.50-8.15 1996 2,850,000
198211 Issue 9.00-11.00 1993 1,775,000
1984 Issue 9.50-11.00 1995 3.150,000
Subtotal 20.993,888
Certificates of Obligation:
Ladder Truck 60% of Prime 1994 252,346
C of C Building 57.5% of Prime 1993 210,597
Subtotal 462,943
Utility Revenue Bonds- 1985
Refunding Issue 6.00-9.50 2001 26,830,000
General Obligation Bonds
Serviced by Utility Revenues:
1976 Issue 4.00-6.00 1997 2,025,000
19781 Issue 4.70-6.00 1998 1,455,500
1987 Sewage Treatment Plant 4.50-7.70 2004 188.726
Subtotal 3.669,226
Certificates of Obligation Serviced by
Utility Revenues:
Utility Service Center 12.00 1999 288,248
Total $52,236,143
- 44 -
CITY OF COLLEGE STATION,TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
6. LONG-TERM DEBT-(Cont'd)
Debt service requirements to maturity for all bonds are summarized as follows:
General Certificates
Obligation Bonds of Obligation
Year Principal Interest Principal Interest
1989 $ 1,751,321 $ 1,533,813 $ 100,415 $ 32,585
1990 1,806,669 1,374,582 107,495 25,505
1991 1,887,017 1,232,200 115,107 17,893
1992 1,898,583 905,634 123,292 9,708
1993 1,689,151 949,758 16,634 912
1994-1998 8,062,180 2,635,986
1999-2003 3,451,884 675,149
2004 447,083 17.213
Total $20.993,888 $9.324,335 $ 462.943 $ 86.603
General Obligation
Utility Bonds Serviced by
Revenue Bonds Utility Revenues
Year Principal Interest Principal Interest
1989 $2,545,000 $2,213,370 $ 378,679 $ 187,134
1990 2,465,000 2,022,414 378,331 167,490
1991 2,415,000 1,830,295 377,983 148,390
1992 2,375,000 1,635,726 376,417 128,842
1993 2,275,000 1,441,070 370,849 109,268,
1994-1998 10,835,000 4,277,298 1,712,820 251,736
1999-2001 3.920.000, 498.937 74,147 12,176
Total $26.830.000, $13.919.110 $3.669.226 $ 1,005.036
Certificates of Obligation
Serviced by Utility Revenues
Year Principal Interest
1989 $26,200 $34,584
1990 26,200 31,440
1991 26,200 28,296
1992 26,200 25,152
1993 26,200 22,008
1994-1998 131,048 62,880
1999 26.200 3.144
Total $288,248 $207.504
-45 -
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
6. LONG-TERM DEBT-(Cont'd)
All the net revenues of the Utility Fund are pledged for the payment of debt service of the revenue
bonds and other indebtedness payable from those revenues. Net revenues, as defined by the
revenue bond resolution, include substantially all of the revenues and expense of the Utility Fund
other than certain interest income and expense and depreciation and amortization. This bond
resolution further requires that the net revenues, as defined, equal at least 1A0 times the average
annual debt service on all revenue bonds and other indebtedness payable from those revenues and
1.25 times the maximum annual debt service on all revenue bonds and other indebtedness payable
from those revenues. The maximum annual debt service is defined as the maximum principal and
interest payments to be paid in any one year remaining in the life of the bonds, and the average
annual debt service is defined as the sum of all principal and interest payments due over the
remaining life of the bonds divided by the remaining life of the bonds. The City is in compliance with
these requirements.
During fiscal year 1988, the City refunded the callable maturities of certain series of General
Obligation Bonds and Certificates of Obligation. Details of the debt refunding are as follows:
Maturities Principal
Debt Series Refunded Refunded
General Obligation Bonds:
1981 Issue 1989-1991 $ 450,000
1982 I Issue 1989-1992 1,100,000
1982 II Issue 1994-2000 3,325,000
1984 Issue 1996-2004 4,050,000
Subtotal 8.925.000
Certificates of Obligation:
Sewage Treatment Plant 1989-1991 85,219
Community Center 1988-1991 160,000
Subtotal 245.219
Total Refunded $9.170.219
The City issued$10,445,000 of General Obligation bonds to effect the transaction. The proceeds of
the refunding bond issue were used to acquire government securities to be placed in an escrow
account held by a trustee. The securities and related investment earnings will provide sufficient
funds to meet all debt service requirements and the call provisions of the refunded debt. The City
estimates that savings of approximately$400,000 will be realized over the life of the refunding issue.
- 46
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE ENDED SEPTEMBER 30, 1988
6. LONG-TERM DEBT-(Cont'd)
Also during fiscal year 1988, the City refunded the callable maturities of a certain Certificate of
Obligation and a public finance obligation. Details of the refunding are as follows:
Maturities Principal
Debt Service Refunded Refunded
Certificate of Obligation -
High-Tech Park 1989 $1,150,907
Public Finance Obligation 1989-1992 1.500.000
$2.650.907
The City issued $2,850,000 of General Obligation bonds to effect the transaction. The proceeds of
the refunding bond issue were used to acquire government securities to be placed in an escrow
account held by a trustee. The securities and related investment earnings will provide sufficient
funds to meet all debt service requirements and call provisions of the refunded debt.
In prior years, the City defeased certain revenue refunding bonds totaling $39,610,000 by placing
the proceeds of the refunding bonds in an irrevocable trust to provide for all future debt service on
the refunded bonds. Accordingly, the trust account assets and the liability for the defeased bonds
are not included in the City's general purpose financial statements. At September 30, 1988, the
outstanding principal balance of these defeased bonds was$26,830,000.
7. BONDS AVAILABLE FOR SALE
Authorized general obligation bonds available for future issue are as follows:
Year Authorized Unissued Amount
Street improvements 1984 $2,800,000
Maintenance and storage buildings 1984 925,000
Drainage improvements 1984 1,230,000
Public Buildings 1984 700,000
Civic center 1976 500,000
Total $6.155.000
Revenue bonds, authorized in fiscal year 1984, remain unissued in the amount of $5,000,000 and
are available for future use.
- 47 -
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
8. CONTRACT WITH GULF STATES UTILITIES
The City purchases substantially all of its electrical power requirements from Gulf States Utilities
("Gulf States"). This contract requires the City's monthly minimum load to be not less than 15
kilowatts nor less than 60% of the City's greatest maximum load (experienced during the previous
12 months) adjusted for Gulf States' power factor. The City's monthly Gulf States bill averages
$1,504,000.
9. RETIREMENT PLAN
The City provides pension benefits for all of its full-time employees through a joint contributory,
defined contribution plan in the state-wide Texas Municipal Retirement System ("TMRS"), an agent
multiple-employer public employee retirement system with over 500 plans currently in operation.
All full-time City employees are participants in TMRS. Plan members can retire at ages 60 and above
with 10 or more years of service or at ages 50-59 with 25 or more years of service or with 28 years of
service regardless of age. A member is vested after 10 years, but he must leave his accumulated
contributions in the plan. TMRS also provides disability benefits after ten years of service credit.
These benefit provisions and all other requirements are established by State statute with certain
options available by participating municipalities.
The contribution rate for the employees is 5%, and the City's matching percent is currently 200%,
both as adopted by the governing body of the City. Under the state law governing TMRS, the City's
contribution rate is annually determined by the actuary. Currently, the unfunded actuarial liability is
being amortized over a 25-year period which began in January 1988.
The City's total payroll for the fifteen months ended September 30, 1988 was $13,537,581, and the
City's contributions were based on a payroll of $12,861,559. Both the City and the covered
employees made the required contributions, amounting to $680,759 (5.1% of covered payroll for
the months in calendar year 1987 and 5.43% for the months in calendar year 1988) for the City and
$643,995 (5%)for the employees. Also, the City contributed approximately.035% of the earnings of
eligible employees during fiscal year 1988 to provide supplemental disability benefits. There were
no related party transactions, and the City has no further liability to employees or TMRS under the
plan.
The amount shown below as the "pension benefit obligation" is a standardized measure of the
present value of pension benefits estimated to be paid in the future as a result of employee service
to date. The measure is intended to help users assess the funding status of TMRS on a going-
concern basis, assess progress made in accumulating sufficient assets to pay benefits when due,
and make comparisons among employers. The measure is the actuarial present value of credited
projected benefits, and is independent of the funding method used to determine contributions to
TMRS.
- 48 -
CITY OF COLLEGE STATION, TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
9. RETIREMENT PLAN-(Cont'd)
The total unfunded pension benefit obligation at December 31, 1987, the latest available
information, is as follows:
Pension Benefit Obligation:
Annuitants currently receiving benefits $692,359
Terminated employees 609,937
Current employees
Accumulated employee contributions including
allocated invested earnings 3,199,540
Employer-financed vested 3,471,658
Employer-financed nonvested 1.879,277
Total 9,852,771
Net assets available for benefits,
at book value 7.299.624
Unfunded pension benefit obligation $2.553.147
The market value of the TMRS'assets are 105 percent of book value.
The significant actuarial assumptions used to compute the actuarially determined contribution
requirement are the same as those used to compute the pension benefit obligation.
Trend information for retirement contributions on an eight and ten year reporting period is not
available.
In addition to providing pension benefits, the City provides certain health care benefits for retired
employees. Substantially all employees may become eligible for such benefits if they reach normal
retirement age while working for the City. The health care benefits are provided through a self-
insurance plan administered by Employee Benefit Management, Inc. (see note 1). During fiscal
year 1988, six retirees were eligible under this plan; however, claims filed by these retirees were not
material.
The City's Pension Trust Fund is used to account for the accumulation of resources to be used for
annuity payments of the Fireman's Relief and Retirement Fund. The fund does not account for the
administrative costs, which are borne by the General Fund. Resources are contributed by
employees at an annual fixed rate. The City has voluntarily contributed amounts as needed to
maintain the solvency of the fund. The potential future liabilities related to these payments appear to
be minimal due to the fact that it is estimated by the City that there are approximately 5 or less past
employees who could become eligible for these$25 per month payments in the future.
- 49 -
CITY OF COLLEGE STATION. TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
10. SEGMENT INFORMATION OF ENTERPRISE FUNDS
The City maintains two enterprise funds. Segment information for the fifteen months ended
September 30, 1988, is as follows (amounts in thousands):
Utility Sanitation
Fund Fund Total
Operating revenues:
Electrical system $37,215 $37,215
Water system 5,099 5,099
Sewer system 3,418 3,418
Sanitation system $1,840 1,840
Other 566 566
Depreciation 2,107 132 2,239
Operating income (loss) before
operating transfers 10,338 (170) 10,168
Operating transfers, net (5,454) (5,454)
Net income (loss) 4,883 (170) 4,713
Property and equipment:
Additions 11,083 279 11,362
Retirements (6,914) (6,914)
Net working capital 8,425 350 8,775
Total assets 79,695 1,098 80,793
Bonds and other long-term liabilities
excluding current portion 31,334 31,334
Total equity 38,331 970 39,301
11. INTERFUND BALANCES
Individual fund interfund receivable and payable balances at September 30, 1988, were:
I nterfund Interfund
Receivabtel Pavables
General Fund $ 1,569,358 $ 81,553
Enterprise Funds:
Utility Fund 19,818 1,976,176
Sanitation Fund 226,524 67,359
Debt Service Fund 143,002 108
Special Revenue:
Hotel/Motel Tax Fund 29,471
Community Development Fund 25,159
Internal Service:
Workmans Compensation Fund 73,238
Employee Benefits Fund 147,838
Capital Projects Fund:
GOB 1982 II 1
GOB 1984 47
Total $2.179.826 $2.179,826
- 50 -
CITY OF COLLEGE STATION.TEXAS
NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
12. OPERATING TRANSFERS
Individual fund operating transfers in and operating transfers out for fiscal 1988 were as follows:
Operating Operating
Transfers In Transfers Out
General Fund $5,570,140 $30,000
Special Revenue Fund:
Hotel/Motel Tax 117,010
Debt Service Fund 136,991 339,788
Utility Fund 5.454.353
Total $5.824.141 $5,824,141
13. COMMITMENTS
Minimum future lease payments and present value of the net minimum lease payments for capital
leases for waterwell facilities are as follows:
Year Endina September 30. Total
1989 $ 592,999
1990 592,999
1991 592,999
1992 592,999
1993 592,999
1994-2001 2.063.605
Total minimum lease payments 5,028,600
Less imputed interest (1.291.921)
Present value of net minimum lease payments $3.736.679
14. RESERVATIONS OF FUND BALANCES
Fund balances have been reserved at September 30, 1988, as follows:
General Fund:
Reserved for encumbrances $ 44,685
Reserved for prepaid costs 68,376
Reserved for inventories 101,203
Special Revenue- Reserved for encumbrances 104,069
Debt Service-reserved for debt service 2,028,950
Capital Projects- reserved for encumbrances 259,124
Internal Service-Reserved for Employee Benefits 459,640
Trust Funds Reserved for fireman's relief and retirement 363
Total $3.066.410
- 51 -
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- 52 -
SUPPLEMENTAL FINANCIAL
INFORMATION
- 53 -
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- 54 -
GENERAL FUND
To account for all financial resources traditionally associated with government
which are not required to be accounted for in another fund.
- 55 -
CITY OF COLLEGE STATION. TEXAS
GENERAL FUND
SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES -
BUDGET AND ACTUAL (NON-GAAP BASIS)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Variance
Favorable
Budget Actual (Unfavorable)
TAXES:
Current tax revenues $ 990.530 $ 924.438 $ (66.092)
Delinquent ad valorem 19.800 25.930 6.130
Tax penalty and interest 11.157 16.885 5.728
Franchise 319,627 344,609 24.982
Mixed drinks 88.600 88,491 (109)
Sales 3.950.000 4.169.130 219.130
Total taxes 5.379.714 5.569.483 189.769
PERMITS:
Builder 62.500 69,958 7,458
Electrical 11.500 11.294 (206)
Plumbing 18.000 30,998 12.998
Mixed drinks 18.125 14,235 (3,890)
Health 12.593 12.593
Other 30 30
Total permits 110.125 139.108 28.983
FINES:
Municipal court 420,000 426,827 6,827
Warrant services fees 24,375 21,675 (2,700)
Other 24.125 29.612 5.487
Total fines 468,500 478,114 9.614
CITY SERVICES PROVIDED:
Ambulance service 68,750 109,765 41,015
Adamson Pool 65.700 75.904 10,204
Thomas Pool 32.700 43.365 10,665
Other recreational 248.850 258.507 9.657
Total city services
provided 416.000 487.541 71.541
INTEREST INCOME 46.300 77,076 30.776
(Continued)
- 56 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES -
BUDGET AND ACTUAL (NON-GAAP BASIS) (Continued)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Variance
Favorable
Budget Actual (Unfavorable)
OTHER:
Licenses $ 3.200 $ 3,573 $ 373
Fees and certificates 10,875 11.972 1.097
Paving assessments 50.000 41.955 (8,045)
Sale of cemetery plots and other
property 17.500 58.179 40.679
Rentals 19.625 19.855 230
Grants 65,000 61,439 (3,561)
Other revenues 75.000 124.149 49.149
Total other 241.200 321.122 79.922
TOTAL REVENUES 6.661.839 7.072.444 410.605
OTHER FINANCING SOURCES:
From utility fund 5.454,353 5,454.353
From sanitation fund 115.517 115.517
Total other financing sources 5.569.870 5.569.870
TOTAL GENERAL FUND REVENUES $12.231.709 $12.642.314 $ 410.605
AND OTHER FINANCING SOURCES
- 57 -
CITY OF COLLEGE STATION. TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
Variance
Favorable
Budget Actual (Unfavorable)
ADMINISTRATION:
Administration and City Manager:
Salaries and benefits $ 405,905 $ 405,649 $ 356
Supplies 15.971 15,970 1
Equipment maintenance 2.660 3,126 (466)
Services 151.075 134.426 16.649
Sundry 33.600 16.349 17.251
Capital outlay - equipment 9.295 9,887 (592)
Capital outlay - buildings 1.100 857 243
Total administration and city manager 619.606 586.164 33.442
Personnel :
Salaries and benefits 127,976 126,230 1.746
Supplies 3.638 3,213 425
Equipment maintenance 790 1.135 (345)
Services 17,980 18,764 (784)
Sundry 2.819 2,402 417
Capital outlay - equipment 2.896 2.838 57
Total personnel 156.098 154.582 1.516
Legal :
Salaries and benefits 207.054 207,810 (756)
Supplies 15.423 15,422 1
Equipment maintenance 3.191 3,347 (156)
Services 49,177 43.902 5,275
Sundry 2.176 1,372 804
Capital outlay - equipment 3.317 3.317
Total legal 280.338 275.170 5.168
Energy:
Salaries and benefits 75,630 71.575 4,055
Supplies 13,075 8.539 4,536
Equipment maintenance 24,910 24.185 725
Services 10.935 10,853 82
Sundry 2.150 784 1.366
Capital outlay - equipment 943 933 10
Total energy 127.643 116.869 10.774
(Continued)
- 58 -
CITY OF COLLEGE STATION. TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Variance
Favorable
Budget Actual (Unfavorable) .
Management Information Services:
Salaries and benefits $ 147.502 $ 144,467 $ 3,035
Supplies 13,128 12,574 554
Equipment maintenance 49.187 44,095 5,092
Services 36.483 36.482 1
Sundry 3.490 3,556 (66)
Capital outlay - buildings 40.000 40,721 (721)
Capital outlay - equipment 16,008 16.007 1
Total management information svcs. 305.798 297.902 7.896
Printing/Mail :
Salaries and benefits 83,485 83,652 (167)
Supplies 2.258 1.774 484
Equipment maintenance 6.489 6.715 (226)
Services 8,663 8.177 486
Sundry 1.018 950 68
Capital outlay - equipment 1.800 1.714 86
Total printing/mail 103.713 102.982 731
Library:
Salaries and benefits
Supplies
Building maintenance 288 284 4
Services 222.786 223,249 (463)
Sundry 761 989 (228)
Capital outlay - equipment 5.486 4.798 688
Total library 229,321 229.320 1
TOTAL ADMINISTRATION 1.822.517 1.762.989 59.528
FINANCE:
Fiscal Administration:
Salaries and benefits 67.931 57,592 10.339
Supplies 1,763 971 792
Equipment maintenance 625 250 375
Services 30.013 24,899 5,114
Sundry 1.033 976 57
Capital outlay - equipment 4.424 3.723 701
Total fiscal administration 105,789 88.411 17.378
(Continued)
- 59 -
CITY OF COLLEGE STATION. TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Variance
Favorable
Budget Actual (Unfavorable)
Accounting:
Salaries and benefits $ 190.211 $ 177,066 $ 13.145
Supplies 7.938 6.306 1.632
Building maintenance
Equipment maintenance 1.390 1,235 155
Services 109,126 98,175 10.951
Sundry 1,380 1.668 (288)
Capital outlay - equipment 2.970 2.969 1
• Total accounting 313.015 287.419 25.596
Tax:
Salaries and benefits 70.602 69,905 697
Supplies 3,250 2.871 379
Equipment maintenance 618 580 38
Services 104.500 101.111 3,389
Sundry 2.787 2.721 66
Capital outlay - equipment 2.515 2.479 36
Total tax 184.272 179.667 4.605
Utilities:
Salaries and benefits 576,040 552.976 23.064
Supplies 67,978 62,014 5,964
Equipment maintenance 7,735 6.978 757
Services 44,273 44,310 (37)
Sundry 6.714 5,975 739
Capital outlay - equipment 7.872 7.810 62
Total utilities 710.612 680.063 30.549
Purchasing:
Salaries and benefits 113.656 113.268 388
Supplies 2.930 2,824 106
Equipment maintenance 1.310 1.170 140
Services 13,092 11.871 1,221
Sundry 3,774 2,801 973
Capital outlay - equipment 515 481 34
Total purchasing 135.277 132.415 2.862
(Continued)
- 60 -
CITY OF COLLEGE STATION. TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Variance
Favorable
Budget Actual (Unfavorable)
Warehouse:
Salaries and benefits $ 36,570 $ 36.568 $ 2
Supplies 1.837 2,530 (693)
Building maintenance
Equipment maintenance 1.062 485 577
Services 29.382 19,528 9,854
Sundry 792 1.615 (823)
Capital outlay -equipment 3.900 3.285 615
Total warehouse 73.543 64.011 9.532
Meter Services:
Salaries and benefits 190.670 185,683 4.987
Supplies 13.475 9.299 4,176
Equipment maintenance 2.197 1.794 403
Services 3.401 3.382 19
Sundry 3,332 3.431 (99)
Capital outlay - equipment 577 408 169
Capital outlay - motor vehicles 22.170 21.967 203
Total meter services 235.822 225.964 9.858
BUDGET/RESEARCH:
Salaries and benefits 111,067 111.066 1
Supplies 1.675 1,186 489
Equipment maintenance 98 33 65
Services 11,687 9.736 1,951
Sundry 856 602 254
Capital outlay - equipment 638 (638)
Total budget/research 125.383 123.261 2.122
TOTAL FINANCE 1.883.713 1.781.211 102.502
PUBLIC SERVICE:
Administration:
Salaries and benefits 171,232 159,871 11,361
Supplies 3,999 3,483 516
Equipment maintenance 2.876 1.806 1.070
Services 36,799 36,798 (1)
Sundry 1.611 2,205 (594)
Capital outlay - equipment 300 249 51
Total administration 216.817 204.412 12.405
(Continued)
- 61 -
CITY OF COLLEGE STATION. TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
Variance
Favorable
Budget Actual (Unfavorable)
Streets:
Salaries and benefits $ 547.550 $ 534.614 $ 12.936
' Supplies 34.753 26.006 8.747
Equipment maintenance 346,371 296.792 49.579
Services 18,178 16.502 1.676
Sundry 25.416 25.845 (429)
Capital outlay - equipment 725 530 195
Capital outlay - motor vehicles 16.200 15.675 525
Total streets 989.193 915.964 73.229
Garage:
Salaries and benefits 292,082 292,082
Supplies 51,135 49.733 1,402
Equipment maintenance 7,735 7.271 464
Services 1,123 301 822
Sundry 3,486 2,772 714
Capital outlay - equipment 413 411 2
Total garage 355,974 352.570 3.404
Cemetery and Ground Maintenance:
Salaries and benefits 119,053 102.124 16.929
Supplies 4,759 2.934 1.825
Equipment maintenance 2,500 1.650 850
Sundry 1,344 1.361 (17)
• Capital outlay - equipment 3.954 3.479 475
Total cemetery and ground maint. 131.610 111.548 20.062
TOTAL PUBLIC SERVICE 1.693.594 1.584.494 109.100
(Continued)
•
-62 -
CITY OF COLLEGE STATION. TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Variance
Favorable
Budget Actual (Unfavorable)
POLICE:
Police Administration:
Salaries and benefits $ 326,317 $ 307.543 $ 18.774
Supplies 10.663 9.141 1.522
Equipment maintenance 5.090 1.011 4.079
Services 21,691 21.603 88
Sundry 12,138 10.517 1.621
Capital outlay - equipment 3.841 3.802 39
Total police administration 379.740 353.617 26.123
Uniformed Bureau:
Salaries and benefits 1,587,097 1.560,971 26,126
Supplies 123.442 120,922 2,520
Equipment maintenance 36,981 33.401 3,580
Services 46,235 44.830 1.405
Sundry 61,816 61,815 1
Capital outlay - equipment 9,794 9.760 34
Capital outlay - motor vehicles 186.608 184.546 2.062
Total uniformed bureau 2.051.973 2.016.245 35.728
Investigation:
Salaries and benefits 407.124 403,727 3.397
Supplies 21.972 18.244 3,728
Equipment maintenance 6.309 4.096 2,213
Services 12.715 7.522 5,193
Sundry 12,808 12,847 (39)
Capital outlay - equipment 4.659 4.203 456
Total investigation 465.587 450.639 14,948
Special Services Bureau:
Salaries and benefits 184,720 179,370 5,350
Supplies 16,232 13.009 3,223
Equipment maintenance 5,756 5.475 281
Services 64,515 58,503 6,012
Sundry 9.727 9.726 1
Capital outlay - equipment 2,856 3.051 (195)
Total special services bureau 283.806 269.134 14.672
(Continued)
- 63 -
CITY OF COLLEGE STATION. TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Variance
Favorable
Budget Actual (Unfavorable)
Municipal Court:
Salaries and benefits $ 134.058 $ 129,913 $ 4.145
Supplies 11,917 11,122 795
Building maintenance
Equipment maintenance 11,646 9.008 2.638
Services 63,472 49,310 14,162
Sundry 1,031 1.119 (88)
Capital outlay - equipment 3.218 2.937 281
Total municipal court 225.342 203,409 21.933
Records:
Salaries and benefits 150,587 147.163 3.424
Supplies 14,444 12.492 1.952
Equipment maintenance 26.213 23.892 2.321
Services 25,289 25.289
Sundry 6,642 6,641 1
Capital outlay - equipment 18.231 18.230 1
Total records 241.406 233.707 7.699
Communications and Jails:
Salaries and benefits 424.325 420.926 3,399
Supplies 7,552 6.109 1,443
Building maintenance
Equipment maintenance 16.753 15.224 1,529
Services 129.240 129.240
Sundry 18.220 18,220
Capital outlay - building 475 475
Capital outlay - equipment 855 1.067 (212)
Total communications and jails 597.420 590.786 6.634
TOTAL POLICE • 4.245.274 4.117.537 127.737
FIRE:
Fire Administration:
Salaries and benefits 184,217 183,821 396
Supplies 4.068 2,790 1.278
Equipment maintenance 11,016 6.391 4.625
Services 20,351 18.051 2,300
Sundry 2.188 2.020 168
Total fire administration 221.840 213.073 8.767
(Continued)
- 64 -
CITY OF COLLEGE STATION. TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
Variance
Favorable
Budget Actual (Unfavorable)
Fire Operations:
Salaries and benefits $ 1.953,223 $1,922,289 $ 30.934
Supplies 38.368 34.157 4,211
Equipment maintenance 45,666 36.788 8.878
Services 63.437 49,296 14,141
Sundry 27.729 26.107 1,622
Capital outlay - equipment 11.764 11.122 642
Total fire operations 2.140.187 2.079.759 60.428
Fire Prevention:
Salaries and benefits 188.384 185,942 2.442
Supplies 12,191 10,384 1,807
Equipment maintenance 3,409 3,070 339
Services 5.688 3.274 2,414
Sundry 3,283 2.912 371
Capital outlay - equipment 10.574 10.070 504
Total fire prevention 223.529 215.652 7.877
Ambulance:
Salaries and benefits 410,093 391,103 18,990
Supplies 23,564 22,759 805
Equipment maintenance 9,410 8.152 1,258
Services 16,071 12,551 3,520
Sundry 19,519 16,394 3.125
Capital outlay - equipment 7,899 7.577 322
Total ambulance 486.556 458.536 28.020
TOTAL FIRE 3.072.112 2.967.020 105.092
ENGINEERING:
Engineering Administration:
Salaries and benefits 150,568 141.383 9,185
Supplies 8.929 3,064 5.865
Equipment maintenance 2,313 2.039 274
Services 15,598 12.196 3,402
Sundry 1,014 1.143 (129)
Capital outlay - equipment 4.600 4.494 106
Total engineering administration 183.022 164.319 18.703
(Continued)
- 65 -
CITY OF COLLEGE STATION. TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
Variance
Favorable
Budget Actual (Unfavorable)
Engineering:
Salaries and benefits $ 446,486 $ 415.358 $ 31,128
Supplies 13,652 11,039 2,613
Building maintenance
Equipment maintenance 49,873 44.225 5,648
Services 54.261 39,890 14,371
Sundry 6.247 5,727 520
Capital outlay - equipment 2.332 1.960 372
Total engineering 572.851 518.199 54.652
Planning:
Salaries and benefits 201,111 194,926 6.185
Supplies 5,335 4.409 926
Equipment maintenance 1.513 720 793
Services 19,872 18.213 1.659
Sundry 4.593 3,552 1,041
Capital outlay - equipment 2,180 2.044 136
Total planning 234.604 223.864 10.740
Building Inspection:
Salaries and benefits 346,369 316,417 29.952
Supplies 6,642 5.887 755
Building maintenance
Equipment maintenance 13,271 10,020 3,251
Services 21,930 19.212 2,718
Sundry 5.302 4,637 665
Capital outlay - equipment 2,726 2.738 (12)
Total building inspection 396.240 358.911 37.329
Community Development:
Salaries and benefits 138,656 138.848 (192)
Supplies 3,697 2,539 1,158
Building maintenance
Equipment maintenance 1,823 1,433 390
Services 25.498 25.457 41
Sundry 3.755 2,949 806
Capital outlay - equipment 2.520 2.054 466
Total community development 175.949 173.280 2.669
TOTAL ENGINEERING 1.562.666 1.438.573 124.093
(Continued)
- 66 -
CITY OF COLLEGE STATION. TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
Variance
Favorable
Budget Actual (Unfavorable)
PARKS:
Parks Administration:
Salaries and benefits $ 219,549 $ 217.749 $ 1.800
Supplies 7.684 7.457 227
Equipment maintenance 3,881 4.456 (575)
Services 25,878 25.341 537
Sundry 3.334 3.503 (169)
Capital outlay - equipment 3.900 3.888 12
Total parks administration 264.226 262.394 1.832
Recreation:
Salaries and benefits 278,846 278,846
Supplies 37,784 37,693 91
Equipment maintenance 4,336 4.327 9
Services 168.014 167,907 107
Sundry 18,018 18,128 (110)
Capital outlay - equipment 3,536 3,536
Concession operations 45.550 45.542 8
Total recreation 556.084 555.979 105
Aquatics:
Salaries and benefits 260.935 260.929 6
Supplies 32.024 32.024
Equipment maintenance 26,788 26,739 49
Services 77,484 77,540 (56)
Sundry 18,035 18.034 1
Capital outlay - equipment 8.321 8.279 42
Total aquatics 423.587 423.545 42
Parks Maintenance:
Salaries and benefits 535.905 535.892 13
Supplies 29.842 29,808 34
Equipment maintenance 59.398 59,340 58
Services 67,882 67.882
Sundry 7.421 7,419 2
Capital outlay - equipment 15.723 16.303 (580)
Capital outlay - motor vehicles 16.500 15.920 580
Total parks maintenance 732.671 732.564 107
(Continued)
- 67 -
CITY OF COLLEGE STATION. TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
Variance
Favorable
Budget Actual (Unfavorable)
Forestry:
Salaries and benefits $ 134,336 $ 133.952 $ 384
Supplies 14,527 14.107 420
Equipment maintenance 4,339 4.380 (41)
Services 4,321 3,956 365
Sundry 1.909 1.850 59
Capital outlay - equipment 265 265
Total forestry 159.697 158.245 1.452
Teen Center:
Salaries and benefits 21,111 21.019 92
Supplies 1,831 2,133 (302)
Building maintenance
Equipment maintenance 1,823 2.320 (497)
Services 8.084 7,132 952
Sundry 718 953 (235)
Total teen center 33.567 33.557 10
Lincoln Center:
Salaries and benefits 67.815 66.953 862
Supplies 7,780 7,779 1
Maintenance 4,108 5,264 (1.156)
Services 18,987 18,599 388
Sundry 1.976 1.833 143
Capital outlay - equipment 417 589 (172)
Total Lincoln Center 101.083 101.017 66
Community Center:
Salaries and benefits 104,561 104.420 141
Supplies 11.526 9.021 2.505
Equipment maintenance 9,111 9.650 (539)
Services 39,781 40,778 (997)
Sundry 12,799 12,766 33
Capital outlay - equipment 2.201 2.680 (479)
Total community center 179.979 179.315 664
TOTAL PARKS 2.450.894 2.446.614 4.280
- 68 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1989
Variance
Favorable
Budget Actual (Unfavorable)
NONDEPARTMENTAL:
Emergency preparedness E 5.000 $ 3,594 $ 1.406
Contribution to R.S.V.P. 2.500 (2,500)
Contribution to airport 25,000 25.000
Contingency 59,758 59,758
Contribution to Economic Development
Foundation 100.000 100,000
Transfer - Sanitation Fund 30,000 30,000
Customer Service Training 17.760 186 17.574
TOTAL NONDEPARTMENTAL 237.518 161,280 76.238
Subtotal 16,968,288 16,259,687 708,601
Less reimbursed administrative
expenditures (3.835.961) (3.818.632) (17.329)
TOTAL EXPENDITURES $13,132,327 $12441.055 $691.272
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- 70 -
SPECIAL REVENUE FUNDS
Community Development - to account for funds granted to the City by the National
Department of Housing and Urban Development for use on various community
improvement projects.
Hotel/Motel Tax - to account for the receipt and expenditure of funds received by
the City from the assessment of hotel and motel occupancy tax. Usage of funds is
restricted to construction and maintenance of convention and civic facilities, and
promotion of tourism and arts within the City.
- 71 -
CITY OF COLLEGE STATION. TEXAS
ALL SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30, 1988
Hotel/
Community Motel
Development Tax Total
ASSETS
Cash on hand and in bank $128,085 $35,415 $163.500
Receivables:
Grants 76,740 76,740
Other 2,454 2,979 5.433
Prepaid costs 25 25
TOTAL ASSETS $207.279 $38.419 $245.698
LIABILITIES AND FUND BALANCES
LIABILITIES:
Accounts payable $ 48,177 $ 2,240 $ 50,417
Retainage payable 6,869 6,869
Due to other funds 25.159 29,471 54,630
Refundable deposits 7.908 7.908
Total liabilities 80.205 39.619 119.824
FUND BALANCES:
Reserved for encumbrances 104,069 104.069
Unreserved - undesignated 23.005 (1.200) 21.805
Total fund balances 127.074 (1.200) 125.874
TOTAL LIABILITIES AND
FUND BALANCES $207.279 $38.419 $245.698
- 72 -
CITY OF COLLEGE STATION. TEXAS
ALL SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES. EXPENDITURES
AND CHANGES IN FUND BALANCES
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Hotel/
Community Motel
Development Tax Total
REVENUES:
Taxes $ 735.927 $735,927
Grants $ 451.987 451,987
Interest 5,552 5,552
Other 120.429 56.276 176.705
Total revenues 572.416 797.755 1.370.171
EXPENDITURES:
Current:
Reimbursed
administrative
expenditures 251,027 180,247 431,274
Housing
rehabilitation 332,770 332.770
Other 44,500 555.507 600,007
Capital outlay 2.572 2.572
Total expenditures 630.869 735.754 1.366.623
Excess (deficiency)
of revenues
over expenditures (58,453) 62.001 3,548
OTHER FINANCING USES:
Operating transfers
out (117.010) (117.010)
Excess (deficiency)
of revenues
over expenditures
and other financing
uses (58.453) (55.009) (113,462)
FUND BALANCES.
JULY 1, 1987 185.527 53.809 239.336
FUND BALANCES,
SEPTEMBER 30, 1988 $127.074 $ (1.200) $125.874
- 73 -
CITY OF COLLEGE STATION. TEXAS
COMMUNITY DEVELOPMENT FUND
STATEMENT OF REVENUES. EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Grants $1,771,779 $451.987 $(1,319,792)
Interest
Other 120.429 120.429
Total revenues 1.771.779 572,416 (1.199.363)
EXPENDITURES:
Current:
Reimbursed administrative
expenditures 307,122 251,027 56,095
Housing rehabilitation 1.432,304 332,770 1,099.534
Other 29,781 44.500 (14,719)
Capital outlay 2.572 2.572,
Total expenditures 1.771.779 630,869 1.140.910
Excess (deficiency) of revenues
over expenditures (58,453) (58.453)
FUND BALANCE. JULY 1, 1987 185,527 185.527
FUND BALANCE,
SEPTEMBER 30, 1988 $ 185.527 $127.074 $ (58.453)
- 74 -
CITY OF COLLEGE STATION, TEXAS
HOTEL/MOTEL TAX FUND
STATEMENT OF REVENUES. EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET (GAAP BASIS) AND ACTUAL
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Variance
Favorable
Budget Actual (Unfavorable)
REVENUES:
Taxes $736,500 $735,927 $ (573)
Grants
Interest 10,000 5.552 (4.448)
Other 52.000 56.276 4.276
Total revenues 798.500 797.755 (745)
EXPENDITURES:
Current:
Reimbursed administrative
expenditures 180,247 180,247
Other 555.043 555.507 (464)
Total expenditures 735.290 735.754 (464)
Deficiency of revenues
over expenditures 63,210 62.001 (1.209)
OTHER FINANCING USES -
Operating transfers out (117.010) (117.010)
Deficiency of revenues over
expenditures and other
financing uses (53.800) (55.009) (1,209)
FUND BALANCE. JULY 1. 1987 53.809 53.809
FUND BALANCE. SEPTEMBER 30. 1988 $ 9 $(1.200) $(1.209)
- 75 -
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- 76 -
CAPITAL PROJECT FUNDS
1982 Bond Funds - to account for the cost of street improvements, building
purchase and construction, park improvements, and acquisition of park land to be
made with funds provided by proceeds of the 1982 Series of general obligation
bonds.
1982 Series II Bond Funds - to account for the cost of parks and street
improvements, city hall and warehouse construction, and a traffic signalization
project to be made with funds provided by proceeds of the 1982 Series II issue of
general obligation bonds.
1984 Bond Funds - to account for the cost of street improvements, building
construction, and park improvements to be made with funds provided by proceeds
of the 1984 Series of general obligation bonds.
- 77 -
CITY OF COLLEGE STATION, TEXAS
ALL CAPITAL PROJECT FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30, 1988
1982 1982 II 1984
ASSETS Bond Bond Bond Total
Cash on hand and in bank $ 60.339 $ 107.035 $ 122.269 $ 289,643
Investments 50,000 2,675.000 2.600.000 5.325,000
Receivables:
Accrued interest 106 4,620 3,787 8,513
Due from other funds 1 47 48
TOTAL ASSETS $110,445 $2,786,656 $2.726.103 $5,623.204
LIABILITIES AND FUND EQUITY,
LIABILITIES:
Accounts payable $ 658 $ 15 $ 710 $ 1.383
Retainage payable 5600 4.649 1.916 12.165
Total liabilities 6.258 4.664 2.626 13.548
FUND EQUITY:
Reserved for encumbrances 12,506 246,618 259.124
Unreserved - designated for:
Parks projects 107 716.194 716,301
Street projects 880.066 1,218,639 2.098,705
General government 497,259 475,990 973.249
Drainage projects 503.742 503.742
Unreserved - undesignated 104.080 675.967 278.488 1.058.535
Total fund equity 104.187 2.781.992 2.723.477 5.609.656
TOTAL LIABILITIES AND
FUND EQUITY $110.445 $2.786.656 $2,726.103 $5.623.204
- 78 -
CITY OF COLLEGE STATION. TEXAS
ALL CAPITAL PROJECT FUNDS
COMBINING STATEMENT OF REVENUES.
EXPENDITURES AND CHANGES IN FUND BALANCES
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
1982 1982II 1984
Bond Bond Bond Total
REVENUES:
Interest $ 16,077 $ 219.403 $227,264 $462.744
Other 110 110
Total revenues 16.077 219.403 227.374 462.854
EXPENDITURES:
Current:
Reimbursed administrative
expenditures 24.238 37,484 25.834 87.556
Capital outlay 216,288 104.188 558.138 878,614
Other 27.849 15.211 43.060
Total expenditures 240.526 169.521 599.183 1.009.230
Excess (deficiency) of revenues
over expenditures (224.449) 49.882 (371.809) (546.376)
OTHER FINANCING SOURCES (USES) -
Operating transfers in (out)
Excess (deficiency) of revenues
over expenditures and other
financing sources (uses) (224,449) 49.882 (374.809) (546.376)
FUND BALANCES. JULY 1. 1987 328.636 2.732.110 3.095.286 6.156.032
FUND BALANCES.
SEPTEMBER 30. 1988 $104.187 $2.781.992 $2.723.477 $5.609.656
- 79 -
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• - 80 -
ENTERPRISE FUNDS
Utility Fund - to account for revenues and expenses related to the operation and
maintenance of the water, sewer and electric systems of the City. All activities
necessary to provide such services are accounted for in this fund, including, but
not limited to, administration, operations, maintenance, financing and related debt
service, and billing and collection.
Sanitation Fund - to account for all sanitation collection and disposal activities by
the City to both residential and commercial residents, including the operation of the
City's sanitary landfill.
- 81 -
CITY OF COLLEGE STATION. TEXAS
ALL ENTERPRISE FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30, 1988
Utility Sanitation
ASSETS Fund Fund Total
C,,;;RENT ASSETS:
Cash on hand and in bank $ 1,088.015 $ 43,832 $ 1,131.847
Investments 5,500.000 5.500.000
Receivable:
Acr.ounts 5,484,013 150.666 5,634,679
Less allowance for uncollectable
accounts (417,122) (1.970) (419,091)
Accrued Interest 780 780
Other 76.348 13.018 89.366
Due from other funds 19,818 226.524 246.342
Inventories 1,260.716 7,257 1,267.973
Prepaid costs 55.749 17.656 73.404
Total current assests 13.068.317 456.983 13.525.300
RESTRICTED ASSETS:
Cash in banks 2,359.337 2.359.337
Investments 10,550,000 10.550.000
Accrued interest receivable 18.408 18.412
Total restricted assets 12.927.749 12.927.749
PROPERTY AND EQUIPMENT: 65,670,535 1,882,265 67.552,800
Less accumulated depreciation (12.284.814) (1.241.657) (13,526.,471)
Property, net 53.385.721 640.608 54.026.329
DEFERRED CHARGES 312.844 312.844
TOTAL ASSETS $79.694.631 $1.097.591 $80.792.222
- 82 -
Utility Sanitation
LIABILITIES AND FUND EQUITY Fund Fund Total
CURRENT LIABILITIES:
Accounts payable $ 2,154,585 $ 2,154,585
Accrued liabilities 193.766 $ 39,319 233,085
Obligation under capital lease - current 318.488 318,488
Due to other funds 1.976.176 67.359 2.043.535
Total current liabilities 4.643.015 106.678 4.749.693
PAYABLE FROM RESTRICTED ASSETS:
Construction contracts and
retainages payable 99,244 99,244
Accrued interest payable 382.710 382.710
Revenue bonds - current 2.545.000 2.545,000
General obligation - current 378.679 378.679
Certificates of obligation - current 26,247 26.247
Customers' meter deposits 1.950.477 1.950.477
Total liabilities payable from restricted
assets 5.382.357 5.382,357
LONG-TERM DEBT:
Revenue bonds 24,285,000 24.285.000
General obligation bonds 3.290,547 3,290.547
Certificates of obligation 262.001 262.001
Obligation under capital lease 3.418.191 3.418.191
Total long-term debt 31.255.739 31.255.739
ACCRUED VACATION LEAVE 78.445 21.033 99.478
DEFERRED REVENUES 3.810 3.810
TOTAL LIABILITIES 41.363.366 127.711 41.491.077
FUND EQUITY:
Contributed capital 10,209,448 54.901 10.264,349
Retained earnings:
Reserved for debt service 2,642,764 2.642,764
Unreserved 25.479.053 914.980 26,394.033
TOTAL FUND EQUITY 38.331.265 969.881 39.301.146
TOTAL LIABILITIES AND FUND EQUITY $79.694.631 $1,097.591 $80.792.222
- 83 -
CITY OF COLLEGE STATION. TEXAS
COMBINING STATEMENT OF REVENUES, EXPENSES AND
CHANGES IN FUND EQUITY - ALL ENTERPRISE FUNDS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
Utility Sanitation
Fund Fund Total
OPERATING REVENUES:
Electric $37,214,725 $37,214,725
Water 5.098,674 5,098.674
Sewer 3.418.472 3,418.472
Sanitation $1,840.022 1,840.022
Other 566.469 566.469
Total operating revenues 46.298.340 1.840.022 48.138.362
OPERATING EXPENSES:
Purchased power 22,561,871 22,561,871
Salaries and benefits 2,914.272 1,018.172 3.932.444
Supplies 328.838 82.106 410.944
Building maintenance 17,686 2,976 20,662
Equipment maintenance 411,992 104,036 516.028
Services 2,162,107 115,898 2,278,005
Other 396.391 53.838 450,229
Administrative expenses
from general fund 3,003,436 502,892 3,506.328
Depreciation:
Electrical system 715,984 715,984
Water system 837.501 837.501
Sewer system 550,553 550,553
Sanitation system 132,145 132,145
Other 2.800 2.800
Total operating expenses 33.903.431 2.012.063 35.915.494
NET OPERATING INCOME (LOSS) 12.394.910 (172.041) 12.222,868
NONOPERATING REVENUES (EXPENSES)
Interest earnings 1.582,557 11.892 1.594,449
Interest expense (3.726,592) (3.726.592)
Other, net 86.960 (10.200) 76.760
Total nonoperating
revenues (expenses) (2.057.075) 1.692 (2.055.383)
Income (loss) before
operating transfers 10,337.835 (170.349) 10.167.485
Operating transfer to
general fund (5.454.353) (5.454.353)
NET INCOME (LOSS) 4.883,482 (170,349) 4,713.132
TOTAL FUND EQUITY,
JULY 1, 1987 33.447.783 1.140.230 34.588.013
TOTAL FUND EQUITY.)
SEPTEMBER 30, 1988 $38.331.265 $ 969.881 $39.301.145
- 84 -
CITY OF COLLEGE STATION. TEXAS
COMBINING STATEMENT OF CHANGES IN
FINANCIAL POSITION - ALL ENTERPRISE FUNDS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
Utility Sanitation
Fund Fund Total
SOURCES OF WORKING CAPITAL:
Operations:
Net income (loss) $4,883,481 ($170,349) $4,713,132
Items not requiring working capital :
Depreciation 2,106,840 132.145 2,238,985
Amortization of deferred charges 54,690 54,690
Loss on sale of assets 11.934 11.934
Working capital provided by operations 7,056,945 (38.204) 7.018,741
Decrease in restricted assets 3.100,176 3.100.776
Proceeds from refunding bonds 181,743 181,743
Increase in accrued vacation leave 2.268 2.268
Total sources of working capital 10.339.464 (35,936) 10.303,528
USES OF WORKING CAPITAL:
Additions of property and equipment 4,244.874 279.366 4,524.240
Principal payments:
Revenue bonds 2,605.000 2,605.000
General obligation bonds 369,631 369,631
Certificates of obligation 83.012 83.012
Capital lease 361.627 361,627
Decrease in Certificate of Obligation
payable due to refunding 56,813 56,813
Decrease in payable from restricted assets 810,622 810,622
Decrease in deferred revenues 76,075 76,075
Decrease in accrued vaction leave 4,547 4.547
Other, net 2.569 2.569
Total uses of working capital 8.614.770 279.366 8.894.136
INCREASE (DECREASE) IN WORKING CAPITAL $ 1.724.694 ($315.302) $1.409.392
INCREASE (DECREASE) IN WORKING CAPITAL:
Cash on hand and in bank $ 221,358 $ 32.698 $ 254.056
Investments 454.000 (350,000) 104.000
Receivables 1,671,413 25,424 1,696.837
Due from other funds (100,554) 1,987 (98.567)
Inventories 22,477 (4,564) 17,913
Prepaid costs (26,553) 6.057 (20,496)
Accounts payable (452,718) (11.816) (440.902)
Accrued liabilities (50.096) (34,177) (84,273)
Due to other funds 41.576 (4.545) 37,031
Obligations under capital lease - current (32.302) (32.302)
Deferred Revenues (23.905) (23.905)
(INCREASE) DECREASE IN WORKING CAPITAL $ 1.724.696 $(315.304) $1.409.392
- 85 -
CITY OF COLLEGE STATION. TEXAS
UTILITY FUND
SCHEDULE OF REVENUES - BUDGET AND ACTUAL (NON-GAAP BASIS)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
Variance
Favorable
Budget Actual (Unfavorable)
OPERATING REVENUES:
Electric:
Electric services $ 36.627.000 $ 36.824.687 $ 197.687
Underground construction 8,000 31,654 23,654
Pole rental 18.500 18.381 (119)
temporary service 9.750 9.268 (482)
Sales tax collection fees 7,500 6,607 (893)
Security lights 2.500 2.136 (364)
Total electric 36,673.250 36.892.733 219.483
Water:
Water services 4.500.000 4,908,865 408,865
Water taps 62.000 56.600 (5.400)
Total water 4.562.000 4.965.465 403.465
Sewer:
Sewer services 3.355.000 3,344.057 (10,943)
Sewer taps 30.000 32.000 2.000
Total sewer 3.385.000 3.376.057 (8.943)
Nondepartmental :
Penalties 425,000 419,050 (5.950)
Reconnect fees 35,000 31,945 (3.055)
Service fees 85.000 115.473 30.473
Total nondepartmental 545.000 566.468 21.468
Total operating revenues 45.165.250 45.800.723 635.473
NONOPERATING REVENUES:
Other 55,000 108,926 53,926
Interest earnings 220.000 1.594.880 1.374.880
Total nonoperating revenues 275.000 1.703.806 1.428.806
TOTAL REVENUES $ 45.440.250 $ 47.504.529 $2,064,279
See reconciliation to GAAP basis on page 93.
- 86 -
CITY OF COLLEGE STATION. TEXAS
UTILITY FUND
SCHEDULE OF EXPENSES - BUDGET AND ACTUAL (NON-GAAP BASIS)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Variance
Favorable
Budget Actual (Unfavorable)
ELECTRICAL TRANSMISSION:
Supplies $ 1.125 $ 953 $ 172
Building maintenance 21,200 21,152 48
Equipment maintenance 1,600 773 827
Purchased Power 22,561,871 22,561,871
Services 24,617 24,617
Sundry 127.594 127.593 1
Total operating - electrical
transmission 22,738,007 22.736.959 1,048
Capital outlay 7.210 7.209 1
Total electrical transmission 22.745.217 22.744.168 1.049
ELECTRICAL DISTRIBUTION:
Salaries and benefits 1.225,762 1.131,489 94.273
Supplies 148,009 142,089 5,920
Building maintenance 141,250 127,047 14,203
Equipment maintenance 41,064 40,968 96
Services 425,202 357,744 67,458
Sundry 30.731 29.526 1.205
Total operating - electrical
distribution 2,012.018 1,828.863 183,155
Capital outlay 260.371 192.372 67.999
Total electrical distribution 2.272.389 2.021.235 251.154
WATER PRODUCTION:
Salaries and benefits 246,189 233,363 12,826
Supplies 41.237 39,964 1,273
Building maintenance 138.993 8.655 130,338
Equipment maintenance 40.420 40,420
Services 1,234,511 1.235,345 (834)
Sundry 23.098 22.560 538
Total operating - water production 1.724.448 1.580.307 144,141
Capital outlay 4.890 4.514 376
Total water production 1.729.338 1.584.821 144.517
WATER DISTRIBUTION:
Salaries and benefits 433,583 377,169 56.414
Supplies 62,864 55,997 6,867
Building maintenance 83,875 57,100 26.775
Equipment maintenance 31,325 23.568 7.757
Services 364.376 353.264 11,112
Sundry 12.408 11.695 713
Total operating - water distribution 988.431 878,793 109,638
Capital outlay 118.442 118.496 (54)
Total water distribution 1.106.873 997.289 109.584
(Continued)
- 87 -
CITY OF COLLEGE STATION. TEXAS
UTILITY FUND
SCHEDULE OF EXPENSES - BUDGET AND ACTUAL (NON-GAAP BASIS) (Continued)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Variance
Favorable
Budget Actual (Unfavorable)
SEWER TREATMENT:
Salaries and benefits $507,195 $459.199 $47,996
Supplies 64.220 64.428 (208)
Building maintenance 66.250 54.985 11,265
Equipment maintenance 12.657 10.733 1.924
Services 545,919 540.236 5,683
Sundry 39.803 27.683 12.120
Total operating - sewer treatment 1.236.044 1.157,264 78,780
Capital outlay 21.850 12.235 9.615
Total sewer treatment 1.257.894 1.169.499 88.395
SEWER COLLECTION:
Salaries and benefits 362,189 350.853 11.336
Supplies 27,982 19.640 8,342
Building maintenance 43.990 34,745 9,245
Equipment maintenance 15,650 16,179 (529)
Services 55,247 55.246 1
Sundry 12.058 9.491 2.567
Total operating - sewer collection 517,116 486.154 30,962
Capital outlay 22.475 22.210 2.65
Total sewer collection 539.591 508.364 31.227
WATER AND SEWER ADMINISTRATION:
Salaries and benefits 238,524 231.255 7,269
Supplies 3,729 2.971 758
Equipment maintenance 3,601 1.944 1.657
Services 18,347 12.213 6,134
Sundry 2.778 2.925 (147)
Total operating - water and sewer
administration 266,979 251,308 15,671
Capital Outlay 4.030 4.011 19
Total water and sewer administration 271.009 255.319 15.690
•
- 88 -
CITY OF COLLEGE STATION. TEXAS
UTILITY FUND
SCHEDULE OF EXPENSES - BUDGET AND ACTUAL (NON-GAAP BASIS) (Continued)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Variance
Favorable
Budget Actual (Unfavorable)
UTILITIES ADMINISTRATION:
Salaries and benefits $153,972 $140,545 $13.427
Supplies 2.236 3.191 (955)
Equipment maintenance 1.647 788 859
Services 173,957 173,957
Sundry 10.782 11.778 (996)
Total operating - utilities
administration 342,594 330.259 12,335
Capital outlay 6.390 3.047 3.343
Total utilities administration 348.984 333.306 15.678
NONDEPARTMENTAL:
Administration transfers to
general fund 3,530.232 3,530,232
Energy projects 35.996 29,298 6,698
Sundry 7,031 14.542 (1,904)
Total operating - nondepartmental 3,573.259 3,568.465 (4,794)
Transfer to debt service fund 802,405 802.405
Revenue bond principal 2.605,000 2.605.000
Revenue bond interest 3.645,561 3.645.561
Transfer to general fund in lieu of
taxes 5,454,353 5.454,353
Contingency 55.718 55.718
Total nondepartmental 16.136.296 16.081.391 60.512
TOTAL EXPENSES $46.407.591 $45.695.394 $ 712.197
See reconciliation to GAAP basis on page 93.
- 89 -
CITY OF COLLEGE STATION. TEXAS
SANITATION FUND
SCHEDULE OF REVENUES - BUDGET AND ACTUAL (NON-GAAP BASIS)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
Variance
Favorable
Budget Actual (Unfavorable)
OPERATING REVENUES:
Commercial collection $ 434.000 $1,556.182 $1.122.182
Residential collection 1,105.000 (1.105.000)
Drainage 125.000 135.640 10,640
Landfill 125.000 123.411 (1.589)
Dumpster sales 1.419 1.419
Total operating revenues 1.789.000 1.816.652 27.652
NONOPERATING REVENUES:
Interest earnings 19.000 11,892 (7.108)
Miscellaneous 136 136
Total nonoperating revenues 19.000 12.028 (6.972)
TOTAL REVENUES $ 1.808.000 $1,828.68O $ 20.680
See reconciliation to GAAP basis on page 93.
- 90 -
CITY OF COLLEGE STATION. TEXAS
SANITATION FUND
SCHEDULE OF EXPENSES - BUDGET AND ACTUAL (NON-GAAP BASIS)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Variance
Favorable
Budget Actual (Unfavorable)
SANITATION COLLECTION (RESIDENTIAL):
Salaries and benefits $ 672,170 $ 619.410 $ 52.760
Supplies 36,880 29.619 7.261
Equipment maintenance 48,103 46.791 1.312
Services 15.986 16,983 (997)
Sundry 29.109 29.108 1
Total operating - sanitation
collection (residential ) 802,248 741.911 60,337
Capital outlay 13.438 12.369 1.069
Total sanitation collection
(residential ) 815.686 754.280 61.406
SANITATION COLLECTION (COMMERCIAL):
Salaries and benefits 173,641 164,613 9,028
Supplies 13,175 11.639 1.536
Equipment maintenance 17.625 16.868 757
Sundry 8.381 8.380 1
Total operating - sanitation
collection (commercial ) 212.822 201.500 11.322
SANITATION DISPOSAL:
Salaries and benefits 136.438 136.416 22
Supplies 38,084 38,083 1
Building and grounds maintenance 3.075 2.976 99
Equipment maintenance 34,538 34.525 13
Services 181,245 180,216 1.029
Sundry 10.423 10.423 0
Total operating - sanitation
disposal 403,803 402,639 1,164
Capital outlay 258.606 258.217 389
Total sanitation disposal 662.409 660.856 1.553
DRAINAGE DEPARTMENT:
Salaries and benefits 108,700 95,465 13,235
Supplies 4.064 2.764 1.300
Equipment maintenance 8,750 5.852 2.898
Sundry 5.260 4.450 810
Total operating - drainage
department 126.774 108,531 18.243
Capital outlay 9.005 8.781 224
Total drainage department 135.779 117.312 18.467
(Continued)
- 91 -
CITY OF COLLEGE STATION. TEXAS
SANITATION FUND
SCHEDULE OF EXPENSES - BUDGET AND ACTUAL (NON-GAAP BASIS) (Continued)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Variance
Favorable
Budget Actual (Unfavorable)
NONDEPARTMENTAL:
Contingency $ 8,688 $ 8.688
Transfer to general fund 502,892 $ 502,892
Contribution to Brazos Beautiful 10,000 10.000
Sundry 2.500 417 2.083
Total nondepartmental 524.080 513.309 10.771
TOTAL $ 2.350.776 $2.247.257 $103.519
See reconciliation to GAAP basis on page 93.
- 92 -
CITY OF COLLEGE STATION. TEXAS
UTILITY FUND AND SANITATION FUND
SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (NON-GAAP BASIS)
TO GAAP BASIS STATEMENT OF INCOME
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Utility Sanitation
Fund Fund
Total revenues per budget - Actual $47,504,529 $1,828,680
Less total expenses per budget - Actual 45.695.394 2.247.257
NET GAIN (LOSS). BUDGET BASIS 1.809.135 (418,577)
ADD - Expenditures related to balance sheet:
Prior year interest accrual 1.031.062
Principal payment-debt service 3.057.643
Capital outlay 254,719 279,367
Capital lease payments 361,628
Year end encumbrances 146,951 81,301
Accrued vacation leave 4.547
Other 64,425
ADD - Unbudgeted revenue adjustments:
Current year revenue accrual 2,457.921 92.460
Other 161.341
DEDUCT - Unbudgeted expenses/revenue adjustments:
Depreciation (2,106.838) (132,145)
Prior year revenue accrual (1.960,304) (69,089)
Current year interest accrual (382,710)
Allowance for uncollectible accounts (186.388) (1,060)
Accrued vacation leave (2,269)
Other (337)
NET INCOME (LOSS), GAAP BASIS $4.713.132 $(170.349)
- 93 -
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- 94 -
INTERNAL SERVICE FUNDS
Employee Benefits - to account for self-insurance activity relating to administration
of the City's health benefits plan.
Workers' Compensation - to account for self-insurance activity relating to
administration of the City's workers' compensation plan.
•
- 95 -
CITY OF COLLEGE STATION. TEXAS
ALL INTERNAL SERVICE FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30. 1988
Employee Workers'
ASSETS Benefits Compensation Total
Cash on hand and in bank $ 51.151 $ 11.915 $ 63.066
Investments 150,000 100,000 250.000
Due from other funds 147,838 73,238 221,076
Prepaid costs 4.500 27.000 31,500
Accrued Interest 147 78 225
Miscellaneous accounts receivable 117.821 117.821
TOTAL ASSETS $471.457 $212.231 $683.688
LIABILITIES AND FUND EQUITY
LIABILITIES:
Accrued liabilities 110.838 113.210 224.048
Total liabilities 110,838 113.210 224.048
FUND EQUITY - Unreserved retained earnings 360.619 99.021 459.640
TOTAL LIABILITIES AND FUND EQUITY $471.457 $212.231 $683.688
- 96 -
CITY OF COLLEGE STATION. TEXAS
COMBINING STATEMENT OF REVENUES. EXPENSES AND
CHANGES IN FUND EQUITY - ALL INTERNAL SERVICE FUNDS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
Employee Workers'
Benefits Compensation Total
OPERATING REVENUES $1.035.994 $ 313.864 $1.349.858
OPERATING EXPENSES:
Claims 711.198 288.610 1,099.808
Administration fee 48,769 22.502 71,271
Premiums 98,458 23,264 121,723
Other 366.586 6.584 273.170
Total operating expenses 1.225.012 340.960 1.565.972
NET OPERATING INCOME (LOSS) (189,018) (27,096) (216,114)
NONOPERATING REVENUES - Interest earnings 9.950 8.299 18.249
NET LOSS (179.068) (18.797) (197,865)
TOTAL FUND EQUITY. JULY 1. 1987 539.687 117.818 657.505
TOTAL FUND EQUITY. SEPTEMBER 30, 1988 $ 360.619 $ 99.021 $ 459.640
- 97 -
CITY OF COLLEGE STATION. TEXAS
COMBINING STATEMENT OF CHANGES IN
FINANCIAL POSITION - ALL INTERNAL SERVICE FUNDS
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30, 1988
Employee Workers°
Benefits Compensation Total
DECREASE IN WORKING CAPITAL -
Net loss $(179.068) $ (18.797) $(197.865)
INCREASE (DECREASE) IN WORKING CAPITAL:
Cash on hand and in bank 33.918 (65.639) (31.721)
Investments 150.000 100.000 250.000
Due from other funds (409,565) 31,568 (377.997)
Prepaid costs 1,000 16.565 17,565
Accrued interest 147 76 223
Account receivable miscellaneous 117,821 117,821
Accrued liabilities (72.387) (101.369) (173.756)
DECREASE IN WORKING CAPITAL $(179.066) $ (18,799) $ 7,8(19 65)
- 98 -
GENERAL FIXED ASSETS ACCOUNT GROUP
To account for fixed assets not used in proprietary fund operations or accounted
for in trust funds.
- 99 -
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• - 100 -
CITY OF COLLEGE STATION. TEXAS
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF GENERAL FIXED ASSETS - BY SOURCES
SEPTEMBER 30. 1988
GENERAL FIXED ASSETS:
Land $ 4.448.312
Buildings and improvements 10,820,271
Machinery. tools and equipment 6,288,843
Motor vehicles 1,530,647
Parks and recreation equipment 5,410,153
Paving sidewalks and streets 11,518,300
Construction in progress 95.739
TOTAL GENERAL FIXED ASSETS $4O.112,265
INVESTMENT IN GENERAL FIXED ASSETS FROM:
Capital projects funds:
General obligation bonds $23,327,148
Certificates of obligation 1,732.352
General fund revenues 5.326,953
Expendable trust fund revenues 14,364
Special revenue fund revenues:
Federal grants 1,644,492
Other 1,066,821
Acquisitions prior to July 1. 1979 - Source undetermined 7.000.135
TOTAL INVESTMENT IN GENERAL FIXED ASSETS $4O.112.265
- 101 -
CITY OF COLLEGE STATION. TEXAS
GENERAL FIXED ASSET ACCOUNT GROUP
SCHEDULE OF GENERAL FIXED ASSETS -
BY FUNCTION AND ACTIVITY
SEPTEMBER 30, 1988
Building
and
Total Land Improvements
GENERAL FUND:
Administration $ 514.863 $ 57,197
Finance 325.491 10.654
Public service 1.225.944 28.168
Police 627,512 1,972
Fire 699,130 1,649
Engineering 294,486 9.374
Parks 754,846 118.634
Computer project I 556.151
Computer project II 342.894
Total general fund 5.341.317 227.648
SPECIAL REVENUE FUNDS:
Federal grants 1,644.492 $ 13.082 221,859
Others 1.066.821 150.009 894.294
Total special revenue fund 2.711.313 163.091 1.116.153
CAPITAL PROJECTS FUNDS:
Certificate of obligation funds 1,732,352 637,168 400.000
Southwest Parkway 642.231
1971 bond funds 172.838
1976 bond funds 126,377 1,495
1978 bond funds 533,706 25.141
1978 II bond funds 2,803,997 485.325 579.005
1981 bond funds 1.904,043 224,979 1,114.176
1982 bond funds 3.899.456 376.857 1,237.290
1982 II bond funds 5,430,411 594.247 461.605
1984 bond funds 7.718.350 510.040 3.705.901
Total capital project funds 24.963.761 2.828.616 7.524.613
Acquisitions prior to July 1. 1979 -
Source undetermined 7.000.135 1.456.605 1.951.857
Total general fixed assets allocated
to functions 40.016,526 $4.448.312 $1O.82O.271
Construction in progress 95.739
TOTAL GENERAL FIXED ASSETS $4O.112.265
- 102 -
Machinery. Parks and Paving
Tools and Motor Recreation Sidewalks
Eauioment Vehicles Eauioment and Street
$ 311.073 $ 146,593
236,554 78,283
735,115 462.661
366.074 259.466
446.966 250.515
151.160 133,588 $ 364
266.235 190,546 $ 179.431
556,151
342.894
3.412.222 1.521.652 179.431 364
2,044 8,995 67,220 1,331.292
3.248 19.270
5.292 8.995 67.220 1.350.562
695,184
642.231
172.838
13,249 111.633
162,399 346,166
13,967 1.070,353 655.347
930 22.568 541.390
284,443 419,975 1,580,891
561.730 2.428,203 1.384,626
699.019 234.546 2.568.844
2.255.273 4,351.293 8.003.966
616.056 812.209 2.163.408
$6.288.843 $1.530.647 $5.410.153 $11.518.300
- 103 -
CITY OF COLLEGE STATION. TEXAS
GENERAL FUND FIXED ASSET GROUP
SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS -
BY FUNCTION AND ACTIVITY
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
General General
Fixed Fixed
Function and Assets Assets
Activity 7/1/87 Additions Retirements Transfers 9/30/88
GENERAL FUND:
Administration $ 387.610 $ 77,852 $ (21,832) t 71,233 E 514.863
Finance 319,802 43,024 (22,600) (14,735) 325,491
Public service 1.209,399 20.344 (25.262) 21.463 1,225.944
Police 639,756 220,290 (141.916) (90.618) 627.512
Fire 670,362 28.768 699.130
Engineering 313,342 8,705 (8.650) (18.911) 294.486
Parks 540,771 214,129 (31.622) 31.568 754,846
Computer project I 559,751 (3,600) 556,151
Computer project II 342.894 342.894
Total general
fund 4.640.793 956.006 (255.482) 5.341.317
SPECIAL REVENUE
FUNDS:
Federal grants 1,523,373 121,119 1.644,492
Other:
Community Center 894,294 894,294
Other 172.527 172.527
Total special
revenue funds 2,590.194 121.119 2.711.313
CAPITAL PROJECT
FUNDS:
Certificate of
obligation funds 1,732,352 1,732,352
Southwest Parkway 642,231 642,231
1971 bond funds 172,838 172,838
1976 bond funds 126,377 126,377
1978 bond funds 533,706 533.706
1978 II bond funds 2,803.997 2.803.997
1981 bond funds 1.904,043 1.904.043
1982 bond funds 3,682,481 216.975 3.899.456
1982 II bond funds 5.333,767 96,644 5.430,411
1984 bond funds 5.148.287 2.570.063 7.718.350
Total capital
project funds 22.080.079 2.883.682 24.963.761
(Continued)
- 104 -
CITY OF COLLEGE STATION, TEXAS
GENERAL FUND FIXED ASSET GROUP
SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS -
BY FUNCTION AND ACTIVITY (Continued)
FOR THE FIFTEEN MONTHS ENDED SEPTEMBER 30. 1988
General General
Fixed Fixed
Function and Assets Assets
Activity 7/1/87 Additions Retirements Transfers 9/30/88
Acquisitions
prior to July 1.
1979 - Source
undetermined $ 7.005.234 $ (5.099) $ 7.000.135
Construction in
progress 2.133.710 $1.309.674 $(3,347.645) 95.739
TOTAL GENERAL
FIXED ASSETS $38.45O,O1O $4.536.250 $(26O.581) $(3.347.645) $40.112,265
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- 106 -
STATISTICAL SECTION
- 107 -
CITY OF COLLEGE STATION. TEXAS
GENERAL GOVERNMENTAL EXPENDITURES AND
OTHER USES BY FUNCTION (1)
LAST TEN FISCAL YEARS
Fiscal General Public
Year Government Police Fire Service
1979 $ 883,323 $ 524.288 $ 425.628 $ 453.224
1980 1.039.570 859,629 661.767 474,553
1981 1.319.826 1.090,295 967.410 509.671
1982 2,132.476 1,491.374 1,350.053 714.819
1983 3.592,677 1.922,117 1.691.084 819.417
1984 3.200,862 2.089,176 1,842.618 966.407
1985 3.559.610 2,445,386 2.008.648 1.142,137
1986 3.948,780 2.711,271 2.224.796 1.240,623
1987 4.214.064 3,024,395 2.324.273 1.190,695
1988 (2) 4,968.662 3.883,961 2.943.886 1.561,876
(1) Expenditures presented include the General and Debt Service Funds.
(2) Fiscal year 1988 represents the transition from a June 30th year-end to
September 30th. Fiscal Year 1988 shows the 15 months 7/1/87 - 9/30/88.
Source: City of College Station
- 108 -
Reimbursed
Parks & Capital Debt Administrative
Recreation Outlay Service Expenditures Total
$ 330.429 $228.328 $ 539.183 $ (975,266) $ 2,409.137
426.377 262,203 1,567,169 (628,795) 4.662.473
591,194 466,892 1.322.307 (849.678) 5,417,917
733.073 498,411 1,571.830 (1,277.255) 7.214,781
979.019 549,230 2,417.748 (1.532.333) 10,438.959
1.159,758 762,368 3.493.647 (2.391.871) 11,122,965
1,405,236 651.878 3,499,615 (2,779,161) 11,933,349
1,572,606 606.156 3.807.583 (2.832.153) 13,279,662
1,583.837 399,930 3.705,802 (3.353,671) 13,089.325
2,401,189 1,068,070 3,813,384 (3,818,632) 16,822,396
- 109 -
CITY OF COLLEGE STATION. TEXAS
GENERAL REVENUES AND OTHER FINANCING SOURCES(1)
LAST TEN FISCAL YEARS
Certificates.
Fiscal Property Franchise & Sales & Mixed Licenses & Fines &
Year Tax Franchise Tax Drink Tax Permits Service Fees
1979 $438,268 $1O3,752 $951,726 $59.022 $288,3O6
1980 444,342 115,810 1.104.141 80,599 320.881
1981 513,114 135.823 1.696.132 219,785 406,636
1982 606,989 177.753 1,874,722 299,577 418,371
1983 589.814 228,951 2,654.600 226.466 492.985
1984 25,696 299.269 2.743.848 193.065 350,244
1985 8.408 267,991 3,104,118 220,378 442,921
1986 208,481 315.272 3.066,168 114.971 459,872
1987 222,826 299,973 3,016,640 102.739 442,408
1988(4) 967.253(5) 340.310 4,257,621 139,412 478,114
(1) Revenue presented includes the General Fund and Debt Service Funds.
(2) Contribution from Enterprise Funds represents transfers in lieu of taxes.
(3) Revenue sharing transfers made fiscal 1980 through fiscal 1987.
(4) Fiscal Year 1988 represents the transition from a June 30th year-end to September 30th.
Fiscal Year 1988 shows the 15 months 7/1/87 - 9/30/88.
(5) Property tax allocated to the General Fund increased from two cents per
$1OO valuation in 1987 to nine cents in 1988, with a corresponding decrease
in debt service from thirty-six to twenty-nine cents.
SOURCE: City of College Station
•
- 110 -
Other Debt Service
Services From Enterprise Financing Property
Provided Funds (2) Miscellaneous Sources Tax Total
$ 345,983 $ 91.738 $ 55.394 $ 506,103 $ 2.840.292
103.883 $1.O05.571 142,396 287.690(3) 1.843.443 5,448.756
136.719 1.328.425 203,804 360.089(3) 1,369,367 6.269.894
177,930 1,647,247 431,233 313,893(3) 1,614.989 7,562,704
227,962 2.097.225 564.636 517.768(3) 1,724,363 9.324.770
269,094 2,774,940 354,924 337,370(3) 2,678,842 10,027,292
286,010 3.272.759 453,871 625.825(3) 3,514,761 12,197,042
335.371 4,066.951 407,287 706.772(3) 3,826,083 13,507,228
298,463 4,302,654 414.908 657.086(3) 3.992,810 13,750,507
487.541 5,570,140 577,819 61,439 3,411,171(5)16.290.820
- 111 -
CITY OF COLLEGE STATION. TEXAS
PROPERTY TAX LEVIES AND COLLECTIONS
LAST TEN FISCAL YEARS
Current Percent Delinquent
Fiscal Total Tax Of Levy Tax
Year Tax Levy Collections Collected Collections
1979 $ 892.181 $ 867.137 97.19% $ 15,181
1980 1,120.957 1,065,347 95.04 32.916
1981 1,178,078 1.127.500 95.71 44,166
1982 1,281,534 1,236.615 96.50 50,820
1983 2.286,192 2,178,842 95.30 42.389
1984 2.609,180 2.497,144 95.71 76,450
1985 3.446.634 3.243.918 94.12 79.880
1986 4,163,870 3,870,682 92.96 105,878
1987 4,261.855 3.956,428 92.83 192.003
1988 4,181,328 3,945,308 94.36 315,203
Source: City of College Station
- 112 -
Total Collections Outstanding Delinquent
Total As Percent Of Outstanding Taxes As A Percent
Tax Collections Current Levy Delinauent Taxes Of Current Levy
$ 882.318 98,89% $ 52,502 5.88%
1.098.263 97.98 71,884 6.41
1,171,666 99.46 76,509 6.49
1.287.435 100.46 70.839 5.53
2,221,231 97.16 135,609 5.93
2,573,594 99.40 168,495 6.46
3,323,798 96.44 286,133 8.30
3,976,560 95.50 470,034 11.29
4.148.431 97.34 582,614 13.67
4,260,511 101.89 489,709 11.71
- 113 -
CITY OF COLLEGE STATION. TEXAS
ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTIES
LAST TEN FISCAL YEARS
Real Property Personal Property
Fiscal Assessed Assessed Estimated
Year Value Actual Value Value Actual Value
1979 $140.112,861 $175,141,076 $26,258,105 $32.822,631
1980 266,536.120 333,170,150 27,368,820 34,211,025
1981 288,809,588 361,011,985 28,255,830 35.319,787
1982 388,608.966 388,608,966 44,444,725 44.444.725
1983 701.275,219 701,275,219 67,852,521 67,852,521
1984 751,247,026 751,247,026 90.423,941 90.423.941
1985 837,335,042 837,335,042 120.063.291 120,063,291
1986 947,844,276 947.844.276 147,911.179 147,911,179
1987 973,309.236 973.309.236 148,231,526 148.231,526
1988 954,061,666 954,061,666 146.287.853 146.287.853
Source: Brazos County Appraisal District
- 114 -
Ratio of Total Assessed
To Total Estimated
Assessed Value Estimated Actual Value Actual Value
$ 166.370,966 $ 207,963.707 80%
293.904,940 367,381,175 80
317,065,418 396,331,772 80
433.053,691 433,053.691 100
769,127,740 769,127.740 100
841.670,967 841.670.967 100
957.398,333 957,398.333 100
1,095.755,455 1.095.755.455 100
1,121.540,789 1.121,540,879 100
1,100,349.519 1,100,349.519 100
- 115 -
CITY OF COLLEGE STATION. TEXAS
PROPERTY TAX RATES, RATIOS AND LEVIES -
ALL OVERLAPPING GOVERNMENTS
LAST TEN FISCAL YEARS
Tax Rates
Fiscal (Per $100 of Assessed Value)
Year(1) City School County State Total (3)
1979 $ .56 $ 1.27 $ .99 $ .10 $ 2.92
1980 .39 1.29 1.15 .10 2.93
1981 .39 1.40 .38 .10 2.27
1982 .31 1.18 .40 .10 1.99
1983 .31 .90 .27 .00 1.48
1984 .31 .97 .31 .00 1.59
1985 .36 .95 .3296 .00 1.6396
1986 .38 .9780 .3253 .00 1.6833
1987 .38 1.079 .4170 .00 1.8760
1988 .38 1.079 .4170 .00 1.8760
(1) Tax rates are established by each taxing jurisdiction on an annual basis
for revenues to be collected in the following fiscal year.
(2) The date that taxes are due for all jurisdictions is October 1 . Taxes for
all jurisdictions become delinquent on February 1. The penalty is set by
state law at 6% in February, and an additional 1% per month up to 12%. The
interest is accrued at 1% per month.
(3) The upper limit of the tax rate is set at $2.50/$100 of assessed value for
each jurisdiction by State Statute. This limit is for both operations and
debt service combined.
(4) The state legislature effectively eliminated state property taxes by
reducing the ratio to .0001% in fiscal 1981.
Source: Brazos County Appraisal District
- 116 -
Tax Ratios Tax Levies
County/
City School County State City School State
80% 80% 20% 20% $892,365 $3,665,701 $1,592,086
80 80 100 0(4) 1.121.035 3.631,840 2,183,122
100 100 100 0 1,176,291 4.173.218 3,653,898
100 100 100 0 1,281.560 4,707,725 4.140,834
100 100 100 0 2,286.192 7.105,257 5.879,701
100 100 100 0 2,609.180 8.706.598 9.086,144
100 100 100 0 3.446,634 9,676,001 9,206.410
100 100 100 0 4.163.870 11,757,247 9.997,174
100 100 100 0 4,261,855 12,797.106 11,515,156
100 100 100 0 4,181,328 12.959.657 12,297,807
- 117 -
CITY OF COLLEGE STATION. TEXAS
PAVING ASSESSMENT COLLECTIONS
LAST TEN FISCAL YEARS
Percentage of
Current Current Total
Fiscal Current Assessment Assessment Outstanding
Year Assessment Collected Collected Assessments
1979 $ 7.612
1980 4.388
1981 $79.847 $44.740 56.03% 57.922
1982 394,287 348,235 88.32 385.484
1983 40,116 32,454 80.90 161.606
•
1984 49,373 65 .13 141.899
1985 96,153
1986 80,134
1987 71,743
1988 202,546 36,913 18.22 232.334
Source: City of College Station Finance Department
- 118 -
CITY OF COLLEGE STATION. TEXAS,
COMPUTATION OF LEGAL DEBT MARGIN
SEPTEMBER 30, 1988
The City has no general obligation legal debt limit other than a ceiling on the tax rate
as specified by the State of Texas. The prescribed maximum is $2.50 per $100 at
100%valuation.
- 119 -
CITY OF COLLEGE STATION. TEXAS
RATIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE
AND NET BONDED DEBT PER CAPITA
LAST TEN FISCAL YEARS
Less
Fiscal Estimated Assessed Gross Debt Service
Year Pooulation(1) Value Bonded Debt Cash Funds
1978 32,348 $ 145.877.135 $ 3.046.250 $ 365,282
1979 35,260 166,370,966 5,916.000 332.203
1980 37,296 (2) 293,904.940 11,995.000(3) 772,498
1981 42.320 317,065.418 11.290,000(3) 769,558
1982 45.623 433,053,691 14,690.000(3) 812.717
1983 46.857 769.127,740 20.240.000(3) 955,945
1984 52,784 841,670,967 27.480,000(3) 1,478,640
1985 52,521 957.398.333 21,354.000 1.750,986
1986 52,581 1,095,755.455 19.907.500 2.028.845
1987 52,851 1.121.540,789 18,411,000 2,560,656
1988 52,994 1,100,349.519 20.993,888 1.890.972
(1) Source: Metropolitan Planning Organization & City of College Station
Planning Department
(2) Source: U.S. Government Census
(3) Includes general obligation debt that is serviced by the enterprise funds.
In fiscal 1985. such debt was reflected as indebtedness of the Utility
Fund.
- 120 -
Ratio Of Net Bonded Net Bonded
Net Bonded Debt Debt To Assessed Value Debt Per Capita
S 2,680,968 1.84% $ 83
5,583,797 3.36 158
11,222,502 3.82 301
10.520.442 3.32 249
13,877,283 3.20 304
19.284.055 2.51 412
26,001.360 3.09 493
19.603,014 2.05 373
17,878,655 1.63 340
15,850,344 1.41 300
19,102.916 1.74 360
- 121 -
CITY OF COLLEGE STATION, TEXAS
SCHEDULE OF DIRECT AND ESTIMATED OVERLAPPING DEBT (1)
SEPTEMBER 30. 1988
Net Debt City's Share
Per*
Taxing Body Amount As Of Percent Amount Capita
ESTIMATED OVERLAPPING DEBT
College Station I.S.D. $32,980,000(2) 8/31/88 90.98% $30,005,204 $566
Brazos County 7,645.503(3) 12/31/88 35.67 2,727.151 51
Brazos County Road & Bridge 155.000(3) 12/31/88 34.68 53.754 1
Bryan I.S.D. 11.695,675(4) 8/31/88 1.15 134.500 3
32.920.609 621
NET DIRECT DEBT
City of College Station 19.102,916 9/30/88 100.00 19.102.916 360
NET DIRECT AND ESTIMATED
OVERLAPPING DEBT $52.023.525 $981
*Population - 52,994
(1) Source: City of College Station Finance Department
(2) Source: College Station Independent School District
(3) Source: Brazos County Treasurer's Office
(4) Source: Bryan Independent School District
- 122 -
CITY. OF COLLEGE STATION. TEXAS
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES
FOR GENERAL OBLIGATION DEBT TO
TOTAL GENERAL FUND EXPENDITURES
LAST TEN FISCAL YEARS
Interest, Total
Fiscal Fiscal and Total General Fund
Year Principal Other Charges Debt Service Expenditures Ratio
1979 $ 150,250 $ 298,569 $ 448.819 $ 1.869.954 24.00%
1980 884,036 683.133 1.567.169 (1) 3,095.304 50.63
1981 684.435 637,503 1.321.938 (1) 4.095.610 32.28
1982 856.343 715,120 1.571.463 (1) 5.642.951 27.85
1983 1,195.929 1.221,313 2.417.242 (1) 8.021,211 30.14
1984 1.547.007 1.944.710 3,491.717 (1) 7,629.318 45.77
1985 1.361.800 2,137.815 3.499.615 8,433.734 41 .50
1986 1,630,982 2,176,601 3,807,583 9,472.079 40.20
1987 1,685.439 2.020,363 3.705.802 9,383,523 39.49
1988 1,795.053 2.108,331 3,813.384 13,009.012(2) 29.31(2)
(1) Includes general obligation debt that is serviced by the Enterprise Funds. As of
July 1, 1984, such debt was reflected as indebtedness of the Utility Fund.
(2) Fiscal year 1988 represents the transition from a June 30th year-end to September
30th - Fiscal year 1988 shows the 15 months 7/1/87 - 9/30/88.
Source: City of College Station
- 123 -
CITY OF COLLEGE STATION. TEXAS
SCHEDULE OF REVENUE BOND COVERAGE - UTILITY FUND
LAST TEN FISCAL YEARS
Operating
Expenses Debt Service Requirements
Fiscal Operating (excluding Net Average Annual Maximum Annual
Year Revenues Depreciation) Revenues Total Coverage Total Coverage
1979 $ 8.862,537 $ 6.210,206 $ 2,652.331 $ 354,559 7.48 487.673 5.44
1980 10,324,011 6,854.767 3.469.244 933.090 3.72 990.705 3.50
1981 11,917,202 7,974.852 3.942.350 812.578 4.85 990.298 3.98
1982 16,549.721 9.456.675 7,093,046 1.492.660 4.75 2,410,048 2.94
1983 23,611.548 15,505.972 8,105.576 2,288,214 3.54 3.787,641 2.14
1984 26.277.830 16,265,010 10.012.820 4.066,427 2.46 5,688,176 1.76
1985 31,867,897 21,673.543 10,194,354 3,582,202 2.85 5,172.546 1.97
1986 32.480.725 23,958,157 8,522,568 3,476,179 2.45 5,143,007 1.66
1987 32.760.614 22.777.769 9.982.845 3,357.048 2.97 5.096.158 1.96
1988(1)48.138,363 33,676,511 14.461.852 3.134.547 4.61 4.758.370 3.04
(1) Fiscal Year 1988 represents the transition from a June 30th year-end to September 30th -
Fiscal Year 1988 shows the 15 months 7/1/87 - 9/30/88.
Source: City of College Station
•
- 124 -
CITY OF COLLEGE STATION. TEXAS
TOTAL BANK DEPOSITS
LAST TEN FISCAL YEARS
Fiscal
Year Amount
1979 $ 88.045,000
1980 131.596.000
1981 143,578.000
1982 174.990,000
1983 175,848,000
1984 190.147,000
1985 200.588.000
1986 199.102,000
1987 214,443.000
1988 (1) 135.469,000 (2)
(1) Effective in Fiscal Year 1988, data from September 30. Prior years are
June 30 reports.
(2) During fiscal year 1988. First Republic Bank A&M was purchased by North
:arolina National Bank and operated as a branch of N.C.N.B. -Texas National
Bank. Call reports are not issued by branch banks.
SOURCE: Call Reports for all College Station Banks
- 125 -
CITY OF COLLEGE STATION. TEXAS
CONSTRUCTION PERMITS
LAST TEN CALENDAR YEARS
Residential Commercial
Construction Construction Total
Number Number Number
Year of Permits Value of Permits Value of Permits Value
1979 267 $11,606,261 252 $6,212,298 519 $17,818.559
1980 359 25.716,938 238 9,697,550 597 35,414,488
1981 603 50,667.095 417 30,114.838 1020 80,781,933
1982 663 64.567,551 543 40.177.931 1206 104,745,482
1983 424 27,272.747 500 32.116.284 924 59,389.031
1984 134 23,500,892 467 45,546.079 601 69,046,971
1985 194 9,587.839 323 15,779,281 517 25,367.120
1986 209 8,104.272 134 16.133,255 343 24,237.527
1987 250 12.655.651 225 15.590,672 475 28,256,323
1988 243 20.279,472 172 3.468.622 415 23,748.094
SOURCE: City of College Station Building Department
- 126 -
CITY OF COLLEGE STATION. TEXAS
PRINCIPAL TAXPAYERS
SEPTEMBER 30. 1988
Percent of
1987 Total Assessed
Taxpayer Tvoe of Business Assessed Valuation Valuation
General Telephone Company Utility $ 31.778,193 2.89%
CBL Management Retail Mall 19.747.640 1.79
Westinghouse Electric Corp. Manufacturing 17.657,010 1.6
FDIC for Unitedbank - Houston Hotel 11.600,000 1.05
College Station Hotel Partners Hotel 11,445,632 1.04
Foley's Federated Department
Store Retail 10.420,760 .95
San Antonio Savings Apartments 8.092,200 .74
Humana Hospital of Texas. Inc. Service 7,668,820 .70
Continental Real Estate
Partners Ltd. Apartments 7.400,700 .67
Texas Instruments, Inc. Manufacturing 7.057.950 .64
$ 132.868.905 12.07%
SOURCE: Brazos County Appraisal District
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CITY OF COLLEGE STATION. TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA
SEPTEMBER 30, 1988
Date incorporated October 1938
Date first charter adopted October 1938
Date present charter adopted August 1983
Form of government Council -Manager
Area in square miles
Year So. Mi .
1938 1.5
1948 4.2
1958 7.3
1968 17.3
1978 22.6
1982 23.8
1986 26.7
1988 27.7
Miles of streets Paved 162.0 Miles
Unpaved 2.5 Miles
Miles of sidewalks 31.0 Miles
Miles of sanitary sewer 192.0 Miles
Fire Protection:
Number of stations 2
Number of full -time employees 75
Police Protection:
Number of employees (uniformed) 62
Number of employees (plain clothes, clerical ) 25
Number of patrol units 15
One jail facility with a capacity of 20
Recreation:
Number of playgrounds 18
Number of basketball courts 14
Number of swimming pools 3
Number of soccer fields 14
Number of softball/baseball fields 14
Number of tennis courts 13
Number of picnic shelters 11
Number of gyms 1
(Continued)
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CITY OF COLLEGE STATION. TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA (Continued)
SEPTEMBER 30, 1988
Parks:
Facility Acres Facility Acres
Anderson Park 8.94 Longmire Park 4.16
Bee Creek Park 43.50 Merry Oaks 4.60
Brentwood Park 7.69 Oaks Park 7.50
Brison Park 9.20 Parkway 1.90
Brother's Pond 16.12 Raintree 13.00
College Station Central Park 47.22 Richard Carter Park 7.40
Community Center 7.80 Sandstone 13.21
Cy Miller Park 2.50 Southwood Complex 44.65
Eastgate 1.00 Thomas Park 16.10
Emerald Forest Park 4.50 University Park Site 10.02
Fairview 1.80 Wayne Smith Park 2.00
Gabbard Park 10.67 Windwood Park 1.00
Georgia K. Fitch 11.30 Woodcreek Park Site 6.65
Lemon Tree Park 15.50 Woodway Park Site 2.00
Lick Creek Park 515.00
Lincoln Center 8.00
Lion's Park 1.50 TOTAL ACREAGE 846.43
Utility Fund:
Electric users (Units Served) 19,270
Water users (Units Served) 14,911
Average electrical consumption: 28,711.667 KWH/Mo. during 1987-88
Average water consumption: 138,221 MGW/Mo. during 1987-88
Number of Employees
Electric 42
Water 28
Sewer 32
Water Capacity:
Number of wells 4
Combined capacity of wells 17,000,000 GAL/day
Number of ground storage tanks 3. Total capacity 10,000.000 GALS
Number of elevated storage tanks 2, Total capacity 3,000,000 GALS
Miles of water lines 180.0 Miles
Electric Capacity:
Maximum capacity 120 megawatts
Number of switching stations 1
Number of substations 2
Miles of distribution lines 180
(Continued)
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CITY OF COLLEGE STATION. TEXAS
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA (Continued)
SEPTEMBER 30. 1988
Sanitation Fund:
Number of users (Units served) 17,818
Landfill size 118 acres
Methodology Curbside pickup using plastic bags
Education:
Attendance centers 6
Number of classrooms 309
Number of teachers 303
Number of students 5,242
Elections:
Number of Registered voters:
Last general election 29.609
Last municipal election 23.721
Number of votes cast in:
Last general election 18.195
Last municipal election 1,571
Percentage of registered voters voting in:
Last general election 61%
Last municipal election 6.6%
Population:
Census count 1988 52,994*
1980 37.296
1970 17.676
1960 11.396
1950 7.925
* 1988 Estimate per Metropolitan Planning Organization and City of College
Station Planning Department.
SOURCE: City of College Station
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CITY OF COLLEGE STATION
MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA (Continued)
SEPTEMBER 30. 1988
PROJECTED TEXAS A&M UNIVERSITY ENROLLMENT BY FALL SEMESTERS
UNIVERSITY
YEAR PROJECTIONS
1987 39,079 (Actual )
1988 39,163 (Actual )
1989 39,947
1990 40.859
1991 40,455
1992 40,721
1993 41,000
1994 41,000
1995 41.000
2000 41,000
SOURCE: TAMU Planning & Institutional Analysis. February, 1989.
PRIMARY LABOR FORCE FOR BRAZOS COUNTY
1980 - 1988
YEAR TOTAL LABOR FORCE PERCENT UNEMPLOYED
1980 41,390 3.5%
1981 47.301 4.2
1982 50,140 4.1
1983 54,790 4.6
1984 57.516 3.7
1985 56,504 4.8
1986 57,472 6.4
1987 59,595 6.2
1988 57.637 4.6
SOURCE: College of Business Administration Report on the Economic
Assessment and Comparative Advantages of Bryan/College Station,
Texas A&M University. 1984 for years 1980 - 1984. Texas Employment
Commission. Bryan. 1989 for year 1985 - 1988.
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