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HomeMy WebLinkAboutFY 1990-1991 -- Approved Annual Budget City of College Station Fiscal Year 1990 - 1991 (0 1 A 111 ) 53aler --, Approved by the COLLEGE STATION CITY COUNCIL September 13, 1990 CITY OF COLLEGE STATION ANNUAL BUDGET FOR FISCAL YEAR OCTOBER 1 , 1990 TO SEPTEMBER 30, 1991 AS ADOPTED BY THE CITY COUNCIL ON SEPTEMBER 13, 1990 MAYOR LARRY J. RINGER FRED BROWN, MAYOR PRO-TEM LYNN MCILHANEY, COUNCILMAN • JIM GARDNER, COUNCILMAN DICK BIRDWELL, COUNCILMAN NANCY CROUCH, COUNCILMAN VERNON SCHNEIDER, COUNCILMAN RON RAGLAND, CITY MANAGER BILL HARRISON, EXECUTIVE DIRECTOR OF FISCAL/HUMAN RESOURCES GLENN SCHROEDER, DEPUTY DIRECTOR OF FINANCE AND BUDGET OFFICER THIS ENTIRE DOCUMENT IS PRINTED ON RECYCLED PAPER We're Committed &1°°1 To Excellence GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of College Station, Texas For the Fiscal Year Beginning October 1, 1989 /e• Aft 4, rf,„ President Executive Director The Government Finance Officers Association of the United States and Canada(GFOA) presented an award for Distinguished Budget Presentation to the City of College Station, Texas for its annual budget for the fiscal year beginning October 1, 1989. In order to receive this award,a governmental unit must publish a budget document that meets program criteria as a policy document,as an operations guide, as a financial plan and as a communications medium. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. We're Committed To Excellence TABLE OF CONTENTS Transmittal Letter Transmittal Letter 1 Ordinance Adopting Budget 21 Ordinance Adopting Tax Rate 22 Principal City Officials 23 Organizational Chart 24 Policy Statements Fiscal and Budgetary Policy Statements 25 Budget Summary Net Operating Budget Summary 39 Graph of Net Operating Budget 40 Total Proposed Personnel Positions 41 Analysis of Tax Rate 42 Prior Years Ad Valorem Tax 43 Analysis of Property Valuations 44 Miscellaneous Statistical Data 45 Principal Taxpayers 50 Principal Utility Customers 51 General Fund Fund Summary 53 Sources of Funds (Pie Chart) 55 Revenue Estimates 56 Uses of Funds (Pie Chart) 61 Departmental Summary 62 Departments General Government 63 1001 Mayor&Council 65 TABLE OF CONTENTS 1002 City Secretary 67 1011 City Manager 69 1013 Legal 71 Fiscal & Human Resources 73 3012 Human Resources 75 3020 Fiscal Administration 77 • Administration 78 • Risk Management 79 3021 Accounting 80 3024 Purchasing &Stores 82 • Purchasing 83 • Warehouse 84 3028 Budget & Research 85 3044 Municipal Court 87 Community Service Administration 89 Police 92 4140 Administration 94 4141 Uniform 96 4142 Criminal Investigation 98 4143 Special Services 100 4145 Technical Services 102 4146 Communication/Jail 104 Fire 106 4250 Administration 108 4251 Fire Suppression 110 4252 Fire Prevention 112 4253 Emergency Medical Servicess 114 TABLE OF CONTENTS Development Services 116 4360 Development Services 118 • Development Services Administration 119 • CIP Inspection 120 4361 Engineering 121 4362 Planning 123 • Planning Administration 124 • Building Inspection 125 • Community Development 126 Public Services 127 4410 Administration 129 4431 Streets Maintenance 131 4432 Drainage Maintenance 133 4433 Fleet Services 135 • Passenger Vehicles 136 • Heavy Equipment 137 • Preventative Maintenance 138 • Parts 139 4434 Traffic 140 Parks & Recreation 142 5380 Administration 144 • Administration 145 • Emergency Management 146 5381 Recreation 147 • Administration 148 • Athletics 149 • Concessions 150 TABLE OF CONTENTS • Instruction 151 • Programs and Special Events 152 5382 Special Facilities 153 • Administration 154 • Aquatics 155 • Community Center 156 • Lincoln Center 157 • Teen Center 158 5383 Park Operations 159 • Administration 160 • East District 161 • South District 162 • West District 163 5384 Forestry 164 • Cemetery Care 165 • Forestry 166 Manaaement Services 167 6010 Administration 169 6016 Public Relations 171 * Public Relations/Marketing 172 • Printing/Mail 173 6018 Energy Management Services 174 • Energy Mgmt. Services Admin. 175 • Facilities Maintenance 176 • Library 177 * Energy Conservation 178 TABLE OF CONTENTS 6026 Management Information Systems 179 • Administration 180 • Mainframe Systems 181 • Micro Systems 182 Combined Utility Fund Fund Summary 183 Schedule of Requirements - Utility Revenue Bonds 185 Sources of Funds (Pie Chart) 188 Revenue Estimates 189 Uses of Funds (Pie Chart) 192 Combined Utilities Fund Summary 197 Departments Operations Administration 193 Electric Fund 198 5191 Technical Services 199 • Administration 200 • Radio/Telecommunication 201 • Substation/Metering 202 • Utility Dispatch 203 • Traffic Signal Systems 204 5192 Electrical Transmission & Distribution 205 • Administration 206 • New Services 207 • Maintenance 208 • Geographic Information Systems 209 Water Fund 210 TABLE OF CONTENTS 5193 Water Production 211 • Dowling Road Pump Station 212 • Well Field and Transfer Station 213 • University Drive Pump Station 214 5194 Water Distribution 215 • Maintenance 216 • Water Taps 217 Sewer Fund 218 5195 Wastewater Treatment 219 • Carter Creek Plant 220 • Lick Creek Plant 221 • Sludge Management 222 5196 Wastewater Collection 223 • Maintenance 224 • Sewer Taps 225 Utility Billina Fund Fund Summary 226 Sources of Funds (Pie Chart) 227 Revenue Estimates 228 Uses of Funds (Pie Chart) 229 Department 6023 Utility Billing 231 • Billing/Collection 232 • Meter Service 233 Solid Waste Collection Fund Fund Summary 235 Sources of Funds (Pie Chart) 236 TABLE OF CONTENTS Revenue Estimates 237 Uses of Funds (Pie Chart) 238 Department 4471 Solid Waste Collection 241 • Residential Collection 242 • Commercial Collection 243 4473 Solid Waste Disposal 244 Landfill Operations Fund Fund Summary 247 Uses of Funds (Pie Chart) 248 Department 4473 Landfill Operations 249 Debt Service Fund Fund Summary 252 Sources of Funds (Pie Chart) 253 Uses of Funds (Pie Chart) 254 Summary of Requirements-General Obligation Bonds 255 Annual Debt Service Requirements-General Obligation Bonds 256 Schedule of Requirements-General Obligation Bonds 257 Summary of Requirements-Certificates of Obligation 267 Annual Debt Service Requirements-Certificates of Obligation 268 Schedule of Requirements-Certificates of Obligation 269 Insurance Fund Fund Summary 273 Sources of Funds (Pie Chart) 274 Uses of Funds (Pie Chart) 275 TABLE OF CONTENTS Hotel/Motel Fund Fund Summary 277 Sources of Funds (Pie Chart) 278 Uses of Funds (Pie Chart) 279 Investment Fund Fund Summary 281 Capital Projects General Obligation Bonds Summary 284 General Obligation Bonds Projects 286 Management Information Systems Summary 287 Management Information Systems Projects 288 Park Land Dedication Fund 289 Utility Revenue Bonds Summary 290 orq Electric Summary 292 Water Summary 294 Sewer Summary 297 Glosary 299 " CITY OF COLLEGE STATION P.O.BOX 9960 1101 TEXAS AVENUE COLLEGE STATION,TEXAS 77842-0690 (409)764-3500 October 1, 1990 The Honorable Mayor and Members of the City Council It is my pleasure to transmit to you the 1991-91 Adopted Annual Budget for the City of College Station. This document reflects the City Council's policy decisions for College Station's 1990-91 operating budget and represents numerous hours of discussions and decision-making. The Adopted Budget includes all City Council directed adjustments to the Proposed Budget presented by the City Manager on August 14, 1990. The budget adopted by the City Council on September 13, 1990 totals $55,795,335. The following summarizes the major adjustments by fund between the City Manager's Proposed Budget and the Adopted Annual Budget approved by the City Council. General Fund • Change in the manner in which the additional $1,600,000 in sales tax will be used - $945,000 to reduce electric transfer - $320,000 for residential street reconstruction - $175,000 for debt service on future bonds - $160,000 for general fund decision packages Those changes will cause the property tax rate split to be as follows: General Fund $.1325 Debt Service Fund $.2675 Total Tax Rate .40 • The$100,000 funding for Easterwood Airport will stay in the budget but will be contingent on some type of future agreement regarding the use of those funds. • Funding of position of Budget and Evaluation Director to revamp budgeting process and implement inhouse audit and rate analysis with portion of funding to come from monies allocated for General Fund Contingency. • $40,000 revenue anticipated from Brazos Valley Solid Waste Management Agency included in budget. Home of Texas A&M University Hotel-Motel Fund • The funding to the Chamber of Commerce has been increased to $325,000 from $300,000 with the ending fund balance at$155,051. • Capital Projects • Funding for the Wolfpen Creek project is projected from the Hotel- Motel Fund, $100,000 for FY 90-91 & additional funding is anticipated for the next three years. • Funds for several capital projects were moved forward into FY 1990-91 from FY 1989-90 where billing of the projects will not take place in FY 89-90 but rather in FY 90-91 as earlier anticipated. Sanitation Funds • The ending balance was reduced to $318,023 reflecting a revised estimate in the anticipated equity rebate from the Brazos Valley Solid Waste Management Agency. Utility Fund N • Electric rates revised across the board to reflect the use of additional $345,000 from sales tax, making the total use from sales tax$945,000. Brazos Valley Solid Waste Management Agency • The operating and capital budget for the agency are included as discussed. • I enjoyed working with you on the preparation of the budget and appreciate your cooperation and support during that difficult process. I am confident that this budget will allow us to continue to provide the quality service that our citizen's have come to expect. Sincerely, /a4,44 Ron Ragland City Manager UCITY OF COLLEGE STATION P.O.BOX 9960 1101 TEXAS AVENUE COLLEGE STATION,TEXAS 77842-0690 (409)764-3500 August 14, 1990 The Honorable Mayor and Members of the City Council: I am pleased to transmit to you the proposed 1990-1991 City of College Station Annual Budget. This budget presents the sources of income and the plan of expenditures for all areas of our City's government for the year beginning October 1, 1990 and ending September 30, 1991. I will attempt in this budget letter to highlight the important issues and explain the changes from previous budgets. Some of the key issues addressed in this proposed budget are: 1. Increasing production in residential street reconstruction. 2. Continued emphasis on Code Enforcement in a proactive manner. 3. Moving to the next phase of the Service Excellence Program emphasizing performance and innovation. 4. A continued emphasis on the War on Drugs. 5. A commitment to the Community Policing Program. 6. Continuing to increase productivity in a variety of programs, such as the reduction to a two man crew in commercial refuse collection, and equipment purchases in the parks department that reduce ongoing labor costs. 7. Significant changes in the way solid waste is managed through contract with Brazos Valley Solid Waste Management Agency. 8. Increased emphasis on Community Appearance through intensified street sweeping program as well as streetscape planning. 9. More proactive maintenance program on waste water collection system designed to reduce costs. 10. Continued dedication of funds from the Hotel-Motel tax to develop Wolfpen Creek Greenbelt into an attraction for tourists and visitors. 11. Increased efforts in managing cash investments to gain maximum earnings on city funds within Council guidelines. 12. Evaluation modification of existing budget process in order to produce a performance based budget with multi-year revenue and expenditure forcasting. Home of Texas A&M University Before I begin to deal with the details of this budget, I think it is important for the Council to understand the approach used this year to develop the department operating budgets. First, the Budget Office produces a base or target budget by taking all capital related and other one time expense items out of every departmental budget. This cost reduction step is based on the assumption that the need for such items will not occur again this year. I directed the Budget Office to provide the departments with their base budgets without an inflation adjustment as another belt-tightening step in the process. When we kicked off the budget preparation process, I asked the department heads to "hold the line" and to produce a base budget that reflected no increase in bottom line expenditures. The Budget Office reduced departmental expenditure requests by nearly $80,000 during their analysis of budgets. Shortly into budget preparation process I called a special meeting of the management staff to discuss in more detail the financial constraints we were dealing with and requested department heads to further examine their budgets in order to reduce expenditures across the board by another 1% without having a negative impact on current levels of service. One of our main concerns had to do with having sufficient funds available to make sure the performance pay plan could be funded. The management team expressed concern that through the service excellence program we have stressed higher quality service, have raised performance standards, and required every department to "do more with less", and the employees have performed. The funding of the performance pay plan allows for recognition and rewards for those who have helped provide better service and helps increase and maintain employee morale and motivation. This effort by the management team resulted in an additional $130,000 in reduced expenditures, allowing us to produce a base budget$210,000 below the current budget. These cost reductions, combined with no additional funding adjustments for inflation, has forced every department to evaluate and shift the allocation of financial resources where they will be used more effectively and efficiently, and has freed up over $200,000 for further use next year. Again this year, as we have done in the past, all new programs, personnel, and capital expenditure requests are separated from the departmental base budgets and submitted as "Decision Packages" and ranked according to priority by the management team. In theory the "base budgets" represent a "continuation" of last year's departmental operations and the "Decision Packages" represent new or expanded efforts and service levels. Most of us are already aware of the many financial pressures and constraints we are dealing with as we approach this decision-making process. I do, however, want to mention a few briefly. Last year there were several areas of concern pointed out to Council during the Fiscal Indicators Report. Most of these concerns are still very valid. The most important is the financial stress being placed on our budget by the sources of revenue remaining somewhat flat in growth while we are experiencing very real increases in demand for services. I am very concerned with our budget as a management and decision-making tool because it fails to bring together accurate measures in the demand for services and tie them more directly to the increase in expenditures. While the City may not be experiencing significant population growth, we have experienced growth in demand for services and we have begun efforts to measure these increases. It is my intention to modify the budget process during the next year to move toward a more performance based budget. We can then more adequately track operational activity increases and decreases and make allocation of resources decisions according to the level of services desired. Despite the limited ability of our current budget process to identify and track service levels the demands are real and have increased, resulting in more pressure on expenditures. In addition to increases in the demand for services the property tax base has been very flat for the past six years. Despite some new construction each year these increased property values have been offset by a variety of comparable decreases. This year, for example, while we show an increase in estimated construction values of $18 million, TAMU purchased several properties resulting in moving them into a tax-exempt status. These properties include the Woodbine Center at $1,720,280; Northgate Duplexes at $1,595,000; and property at the Veterinary School at$504,240, for a total reduction in ad valorem property values of $3,819,520. While we appreciate the very real improvements TAMU will make in developing these properties the impact on revenues generated by property tax will result in a decrease off setting new construction. During the same past six year period property tax revenue has stayed flat, the Consumer Price Index has gone up 21.8%, and the Municipal Cost Index has gone up 16.4% since 1984. These increased costs of doing business are coupled with federal and state legislative mandates that are driving our costs up, while federal and state revenue support has continued to decline. I do not want to belabor the point but rather keep in focus some of the financial pressures that are outside our direct control yet have a very real impact. Another pressure on the budget is the direct result of decisions made to increase expenditures in an area that was being almost neglected. Two years ago the Council began addressing by policy the long term responsibility of maintaining the significant investment the City has already made in vehicles, equipment, facilities, and infrastructures. While this budget will reflect a continued effort to strengthen this area of responsibility, the amount of financial resources committed this year still fall short of projected needs. It is my hope to develop a more comprehensive inventory and assessment of these long term costs during the next fiscal year. This is an area where significant costs can be reduced through preventative and performance measures. This is an area that deserves considerable attention, and where the service levels have increased significantly along with expenditures. The cost, however, of ignoring or postponing maintenance in these areas will easily exceed the expense of taking better care of our current investment. The proposed budget does include a recommendation to fund additional personnel. I must add that significant evaluation of each position has been made and I think you will appreciate the need, the justification, and the contribution these key positions will make in either enhancing performance and delivery of services or improving the quality of service being provided. I would.encourage you to look at the actual Decision Packages for a description of the proposed positions. Please take note that a number of the proposed positions are the result of management analysis regarding better utilization of existing positions. In order to accomplish a more productive use of personnel some positions already budgeted (usually positions that are not being used effectively in their current classification, or due to shifting priorities of Council Issues or quality service evaluations, a position can be better used by shifting responsibilities to other positions and organizational restructuring) will be reclassified and sometimes moved to another department so either no new funds or minimal funding is necessary to fund a Decision Package. The System Operator, Decision Package #14 in the General Fund, is a $25,675 request, but involves deleting a $19,227 position from the Fire Department that has been vacant for nearly a year, resulting in the funding of this new position at an increase of only $6,448. I must point out to Council that the management team looked hard at every opportunity we had to restructure existing jobs in order to produce better results for the entire City. You will also notice as you review the Decision Packages that some of these positions are being funded by eliminating seasonal or temporary help and other cost reductions. This is just part of the management team's continuous effort to increase productivity and eliminate waste through better use of personnel and resources. The bottom line is a net of only five new positions due to a total of nine positions being reclassified for better performance. TOTAL APPROVED PERSONNEL POSITIONS Proposed 553.5 600 - 523 518 540.5 510 540 548.5 N P 483.5 111111111110 IIIIIIIIIIIIII IIIIIillllllll IIIIIIIIIIIIII 111III11111111 500 418 1111111111111 II➢UTILITY BIWNG U 0 388 1110 — ii B I 400 ��e _ — 0 LANDFILL OPER. E T 300 - R I 0 200 ❑SOLID WASTE COLL. 0S 100 ®UTILITY FUND 0 , GENERAL FUND 81-82 82-83 83-84 84-85 85-86 86-87 87-88 88-89 89-90 90-91 FISCAL YEAR Following is a detailed discussion of the various funds of the proposed budget. This expanded letter discusses each fund and I will attempt to explain the purpose of the fund and the approved sources and uses of money. BUDGET OVERVIEW Summary The City of College Station's proposed 1990-1991 budget totals $55,800,335, an increase of $2,483,304, or 4.66% more than the approved budget for 1989-90. The additional $320,000 for residential street reconstruction and the landfill operation fund comprise $776,882 or almost one third of that increase. The recommended number of personnel positions is 553.50, a net increase of 5 over the previous year. The 1990-1991 capital projects plan calls for the initiation and/or completion of projects totalling $24,344,300 during this fiscal year. This budget reflects a tax rate of$.40. Major features of this budget are: 1. Allocation of $320,000 of additional sales tax revenue to a residential street reconstruction program. 2. Two additional police officers with one promised to the narcotics task force and the other to be dedicated to the community policing program. 3. Continued emphasis on Service Excellence training with a focus on performance and innovation. 4. Continued funding for fleet equipment and infrastructure replacement. 5. Continuation of Wolfpen Creek project. 6. Conversion of the commercial solid waste collection to a two man crew. 7. Landfill operations designated as a separate fund to reflect contract with the Brazos Valley Solid Waste Management Agency to operate the landfill. 8. Transmission and substation additions necessary to make switch over to TMPA cities source of power. 9. Capital outlay to meet the new EPA requirements for wastewater treatment. 10. Proactive preventive wastewater collection system maintenance. Structures of City Finances The numerous funds which make up this budget are separate accounting entities. The term fund is a characteristic of governmental accounting and is not used in the context as it is in the private sector. There is no pure comparison to the private sector, but"fund" accounting is somewhat similar to a private sector holding company. The integrity of each fund is maintained by separate accounting and only allows for the transferring of money between funds through formal budget transfers. The General Fund is the primary operating fund for services. municipal current governmental services, providing most traditional tax-supported Other city services are organized as enterprise funds, based on the premise that they should be conducted as a business with user fees covering expenditures, including depreciation of plant and equipment. The enterprise funds include utility and solid waste operations. Internal service funds are similar to enterprise funds, charging fees to user departments to recover the full cost of services rendered. Another major fund category is debt service. This fund contains monies which are set aside to retire debt incurred through the sale of bonds. These bonds finance long-term capital improvements to streets, parks, buildings, and infrastructures. Included in this document is an expenditure plan for capital improvement projects, which are managed in separate capital improvement funds. The plan for capital spending has been periodically reviewed by Council. Additionally however, each project will be reviewed separately and approved by Council at a regularly scheduled council meeting. Organization of the Budget The first section in the proposed budget includes written budget and management policies. The policies as proposed are essentially the same as last year except for the rearrangement of the different sections. The only significant change relates to the payment in lieu of taxes and the return on equity. The rate for return on investment was changed to 9% from 7% to more closely reflect survey information from the American Public Power Association. These policies will be updated for review by the Council each year. This proposed budget document begins with a summary of the major funds. The summaries show historical comparisons of the net operating budgets and a personnel summary. Following is an analysis of the proposed tax rate. Each major fund is then included in a separate section. The summary includes a comparison of the approved FY 1989-90 budget and the estimated actual for FY 89-90 to the proposed FY 1990-91 budget. An analysis section illustrates a comparison of revenues and departmental co expenditures. In the budget detail section of each fund, each City division is shown with its respective cost centers. Included is a narrative of the activity performed, the goals and the objectives set for the fiscal year. The financial and personnel data presented include a summary of the historical data, and the proposed 1990-1991 budget for each division. GENERAL FUND The General Fund lives up to its name. It is the catch-all fund that contains the activities with which our citizenry are most familiar. General Administration, Fiscal and Human Resources, Fleet Services, Management Services, Police, Fire, Development Services, and Parks and Recreation are all contained within the General Fund. Revenues for this fund come from many different sources: property taxes, sales tax, franchise fees, licenses, permits, fees, fines, charges for services, transfers from other funds, and interest income. Revenues Budgeted revenue for FY 1990-91 is$15,550,811 compared to$14,565,427 for FY 1989-90 or an increase of 6.76%. The total tax rate is proposed at 40 cents per$100 of valuation with 10 cents going to the General Fund and 30 cents going to the Debt Service Fund. GENERAL FUND - SOURCES OF FUNDS FISCAL YEAR 1989-1990 PROPOSED FY 1990-1991 0.07% INTEREST 1.37%INTEREST 16.76%ADMNNSTRATNE ._ 16.16%ADM1NISTRATNE REIMBURSEMENT REMABUR8EMEM 27.20% SALES TM 2.24% FRANCHISE TM 2.66%FRANCHISE TM 2.13% MISCELLANEOUS (;010.000.,.....e4:) 2.66% MISCELLANEOUS 37.30% SALES TM 2.77%FINES 2.00% FINES 2.06%PARKS REVENUE / 7 16% PROPERTY TAX / 12.33% PROPERTY TAX 0.60% MUTED DRINK TAX 0.50% MIXED DNNK TM - 2.26% PARKS REVENUE -_.. 26.47% TRANSFER IN 02.26% TRANSFER IN UEUOFTAXES LIEU OF TAXES Sales tax revenue plays a very significant role in the proposed budget with the total estimated at$5,800,000. Growth in the sales tax has continued. We are projecting growth in sales tax to be 5%for next year, slowing slightly from the 6%we are experiencing this year. The voters approved a one half cent increase in the sales tax rate at the election in May. The additional tax will make the College Station sales tax rate one and one half percent (1 1/2%) and will go into effect at the retail place on October 1. This is anticipated to ultimately generate approximately $2 million. Revenue projections for this year, however, are projected at $1.6 million because of the approximately two month lag before the City receives the money. r The additional sales tax revenue is proposed to be used for: 1) residential street reconstruction-$320,000, 2) allow for future debt issue-$520,000, 3) reduction in transfer from utilities-$600,000, and 4) general fund operations-$160,000. The revenue from Municipal Court has rebounded from a dip experienced two years ago. While the purpose of Municipal Court is not to generate revenues, it is important to realize that Municipal Court revenues are a very important source of revenue for the General Fund operation. Municipal Court revenue was budgeted at $435,000 in FY 1989-90 and we will realize approximately$550,000 for that period. For FY 1990-91 we have estimated revenue at $575,000, approximately 3.5%of the General Fund revenues. Revenues in the Parks Department are projected to be approximately $368,000. This is an increase from the previous year estimate and is caused by the additional $20,640 generated by the tennis programs along with increases in most concession revenues. Total parks revenues are 2.4%of total General Fund revenues. Another significant revenue category in the General fund is the transfer from other funds. The City Council has approved written policies that state the manner in which those transfers are to take place. The administrative transfer has been reduced by approximately $600,000. This reduction, due to the additional sales tax revenue, will move College Station's transfer toward the 9-10% of operating revenue range that many other American Public Power Association members use as a target. The last significant revenue source in the General Fund is interest earnings. Those earnings are budgeted at $142,500 this year and with an intensified investment effort is projected to be $213,500 in FY 1990-1991. • Expenditures The FY 1990-91 General Fund budget for expenditures is $15,727,563. This is up $880,049 over the FY 1989-90 General Fund Budget of$14,847,514. This increase as a percentage is 5.92%. GENERAL FUND - USES OF FUNDS • FISCAL YEAR 1989-1990 PROPOSED FY 1990-1991 23.00%POUCE 1.66%COMMUTpNS TO 22.41% POLICE 1.36%COpaw10NB TO �-- OUTSIDE AGENCIES /--- OIfT8l0EM AOENCIEB 0.62%COMMUNITY SERVICES o.67%COIIMUNRY SERVICES 17.67% FIRE U 6%FIRE \\ 0.33% FISCAL/HUMAN \ 6.36% FISCAL/HUMAN RESOURCES RESOURCES 4.16%GENERAL 3A1%G/ENOV. I.06%CONTINGENCY / 1.16%CONTINGENCY GOVERNMENT ] GOVERNMENT / 7.36% DEVELOPMENT • 6.37% 0EVELOPMEM 6.011 MANRtiHIEM , SERVICES 7,b3%MANAGEMENT SERVICES SERVICES SERVICES • 1.31% MERIT SALARY t.e7Tl MERIT SALARY taut% PUBLIC SERVICES i .1% PUBLIC SERVICES 16.06%PARI(S E RECREATION 14.64%PARKS 6 RECREATION As a means of more accurately projecting total expenditures in the General Fund, we again are recognizing the fact that historically, actual expenditures have been 4-7% less than the C. amounts appropriated. We have conservatively estimated these budget savings to be 4.5% and have shown that as a reduction of expenditures on the proposed General Fund Summary. Employee salary and benefit costs represent approximately 75%of the General Fund budget. The proposed budget continues the merit pay plan. It is recommended to include $258,844 for merit increases to be granted in FY 1990-91. It should also be recognized that merit increases granted in this fiscal year have added almost$225,000 to the base budget. These two increases, along the $320,000 for with residential street reconstruction represent 90% or most of the budget increase in the General Fund. General Fund department heads submitted more than 100 decision packages totaling $2.3 million in needs. Each one of those requests represented needed manpower or equipment but it was evident that funds would not be available. I asked the department heads to resubmit only the most pressing needs. The requests were split into two categories. The replacement list included thirty-five requests totaling $964,674. The first twenty-three totaling $553,646 are recommended for approval. These include: Budget Net Department Replacement Description Savings Amount • Uniformed Police Fleet Vehicles $81,000 Streets Street Sweeper 80,000 Engineering Van 4,000 10,000 Streets Tractor 14,000 MIS Personal Computer Repl. 24,640 Parks Operations Flatbed Truck 16,900 EMS Ambulance 50,000 Energy Mgmt Sery Lincoln Center Roof 25,482 • Energy Mgmt Sery Station #2 Air Cond 6,300 Criminal Invest Vehicle 12,060 Parks Admin Vehicle 18,900 Parks Operations Equipment 9,000 Special Facilities Adamson Pool Renovation 39,000 Streets Dump Truck pickup Truck 33,000 Fire Suppression Annual Upgrade 46,304 Parks Operations Ballfield Tractor 8,500 Parks Operations 1/2 Ton Pickup 13,110 Recreation Concession Equipment 4,450 MIS Vehicle 15,000 Forestry Cemetery Tractor Mower 6,000 Parks Operations Playground Equipment 15,000 Streets 3/4 Ton Truck 13,000 Planning Vehicle 12,000 TOTAL $553,646 The second category of decision packages presented represents new positions, equipment and/or increased levels of service. There are thirty-five of these packages with the total cost of $736,617. The first fourteen are recommended for funding. Any savings or budget reductions resulting from the recommended decision packages are shown. I think it is significant to point out that the net cost of these decision packages is $188,062 but five have additional revenues associated with them making the final cost only $63,860. The tennis program will generate about $20,600, while other decision packages will increase investment earnings and municipal court revenues. $40,000 will come from the sale of a vibrating roller in the street department to the Brazos Valley Solid Waste Management Agency. Following is a listing of decision packages recommended for approval for funding: Budget Net Department Description Amount Savings Amount C.I.D. Narcotics Investigator $27,846 $27,846 Uniformed Community Policing Officer 27,667 27,667 Recreation Tennis Program 14,130 14,130 Accounting Banking Charges 1,000 1,000 Uniformed School Crossing Guards 5,633 5,633 Fin. Admin. Financial Inv. Analyst 34,132 34,132 Accounting Senior Acct Clerk 20,771 5,745 15,026 Streets Backhoe 40,000 40,000 Recreation Secretary/Receptionist 18,575 18,575 0 Special Facil Recreation Assistant 14,395 14,395 0 Fleet Sery Additional Mechanic 19,730 17,017 2,713 Municipal Ct Part/Time Seasonal 14,100 14,100 MIS Systems Operator 25,675 19,860 5,815 Devel. Sery Secretary 20,100 20,100 0 TOTAL $188,062 Additional Revenue Sources 124.202 NET COST 63,860 Seven additional decision packages are highlighted in the proposed budget. Those items are very badly needed but could not be funded without a tax increase estimated at 1.64 cents. These items are not included in the current recommended budget but are shown below with the cumulative tax impact. Council may want to consider funding these Decision Packages rather than postponing them for another year. CUMULATI` TAX DIVISION DESCRIPTION AMOUNT IMPACT Energy Mgmt Serv• Facility Maintenance Technician $44,490 0.40 Parks Operations Small Utility Vehicle 6,000 0.46 Forestry Tractor Loader 20,800 0.65 Parks Operation Small Utility Vehicle 6,000 0.70 EMS EMT Intermediate Training 11,464 0.81 Energy Mgmt Sery Facility maintenance Supervisor 47,482 1.24 MIS System Analyst 44,130 1.64 TOTAL $180,366 The fund balance in the proposed General Fund budget is approximately $2.2 million, but we are recommending transfer of $200,000 to the Insurance Fund. This takes that balance closer toward the goal of a fund balance of 15%of the budget, in accordance with the Council policy on fund balances and reserves. • • UTILITY FUND The Utility Fund contains those divisions that are responsible for producing and delivering water, electric and sewer services to our citizens. The Utility Fund sells these services to the users for a price that insures the cost is covered by associated revenues. For accounting purposes, it is treated much like an independent business. It produces income statements and balance sheets and is entirely self-sufficient. It is referred to in governmental accounting as an enterprise fund. There are seven divisions in the Utility Fund: Technical Services; Electrical Transmission and Distribution; Water Production; Water Distribution; Sewer Treatment; Sewer Collection; and Utilities Administration. The vast majority of the expenditures in this fund are spent on purchase of electricity for resale, debt service for capital construction, electricity costs for pumping water and treating sewage, and labor costs. Revenues Projecting utility revenues is an art, not a science. Not only must you apply business judgment, knowledge of consumption patterns and principles of accounting, but you must be able to predict the weather for the entire year. Anyone who watches the evening news knows that professional meteorologists have trouble predicting the weather for the following day. Hot, dry weather means that we will sell lots of water and electricity because people water their lawns more and keep the air conditioner on longer. Conversely, cool, wet weather means that we sell much less water and electricity. The Utility Fund revenues for FY 1990-91 are projected at$38,880,100. Projections are necessary in the Utility Fund but they are not as important as in the General Fund. We are going to provide as much water and electricity as our customers demand during the coming year, so our revenues and expenses have a variable component that will increase or decrease contingent upon this customer demand. M UTILITY FUND - SOURCES OF FUNDS FISCAL YEAR 1989-1990 PROPOSED FY 1990-1991 0.01%MISCELLANEOUS — o.xos MISCELLANEOUS Is.TT%MMTEII SERVICE / II SIR WATER SERVICE I.11%MEREST MOM US%MITEREET■OOME E.tlt<SEWER SEISMS •.TI{ sewn n some ELECTFSC \ n.ax ELECTING eEnVICE Ts.9Em The city is going into the fourth year of a plan to make each utility operation cover its own cost of service. According to the plan of increases needed to reach this goal, the Council decided to spread the goal of reaching self-sufficiency for water over a five year period with a ten percent increase in revenue each year and reaching self-sufficiency for sewer over a three year period with a sixteen percent annual increase. The revenues projected in water and sewer reflect those proposed changes. The increases in revenue from water and sewer are proposed to be offset by a corresponding decrease in the electric revenues. An additional reduction of $600,000 in total electric revenues is possible by the reduction in the transfer to the General Fund. The additional reduction in electric rates made possible by making $1,000,000 available for use in the utility fund budget is recommended to continue. This is possible because interest earnings amounting to $2 million have been earned in the bond interest and sinking fund over a period of years. This money, along with $3 million of unexpended bond monies, was to be used over a period of 5 years to reduce the amount needed from utility revenues to pay for revenue bond debt service. Because of additional needs for utility construction money, the final $2 million will be transferred back to utility bond projects. Expenditures Expenditures in the Utility Fund, like revenues, are entirely dependent upon the demand by our customers. There are fixed components of our expenditures, such as debt service and labor costs, that will not vary with consumption. There are variable costs, such as the wholesale cost of electricity, that will increase and decrease with demand for services. Our projected expenditures for FY 90-91 are $38,517,942 or about $200,000 less than FY 89-90. Projected power cost increases are$117,000. UTILITY FUND - USES OF FUNDS FISCAL YEAR 1989-1990 PROPOSED FY 1990-1991 4 04%SEMEN IMAMS 411%$EW $ 1VICE l.JO%WATER 4E60ICE _..... 0,41%WRTERINIWADE / OJE%oart% Erce 0.47%CCNTMOSIC7 r7—I ! 17.y%T0‘4IIE/E106001 IE.OR TIWINEII ROR AOrY1MflON% i1LMIEIyTMTIOM% My,,, E Enroll ELECTRIC 140114701E14CE 40.EE%ElEC11EC eERare iermoe O.A%MEW RIID,I[CTE oars fl1lr10W FlICJEC'iE \\ II 71%DEWEBIMOE O.Ia 008 T IMAM ` o.m MCET wear The Utility Fund divisions submitted 54 decision packages totalling $777,696. Thirteen replacement requests totaling $214,820 are recommended for funding, two additional items to be funded are to be budgeted in the Utility Billing Fund. Following is the replacement list of recommended items for the Utility Fund. Division Description Amount Technical Services Telephone System for USC $31,000 Electrical Trans/Distr Full Size Truck 12,800 Technical Services Bucket Truck and Radio 35,200 Water Distribution Two Ton Truck and Radio 27,900 Water Production Full Size Truck and Radio 12,110 Wastewater Treatment Full Size Truck and Radio 12,110 Wastewater Collection One Ton Truck and Radio 16,400 Water Distribution One Ton Truck and Radio 16,400 Electrical Trans/Distr 1/2 Ton Truck 11,900 Operations Admin. Micro Repair 6,720 Technical Services Utility Truck and Radio 16,980 Electrical Trans/Distr Six Pagers 2,700 Electrical Trans/Distr Full Size Truck 12,600 TOTAL $214,820 Twenty-six new requests totaling$234,673 are recommended for funding. Division Package Description Amount Wastewater Collection Hydraulic Towable Backhoe 20,600 Wastewater Treatment Mobile Units 4,500 Wastewater Collection Additional Personnel 41,358 Water Distribution Impact Roller 26,325 Electrical Trans/Distr Tensioner w/Reel Stand 12,900 Electrical Trans/Distr New Tool and Equipment 14,800 Water Distribution Office Furniture and Equip. 6,295 Wastewater Collection Transporter 9,000 Water Production Seasonal/Temp Office Clerk 5,408 Water Production Misc Tools and Equipment 4,000 Electrical Trans/Distr Misc Tools and Equipment 7,000 Wastewater Collection Misc Tools and Equipment 8,000 Technical Services Intermediate Size Car and Radio 13,716 Technical Services Misc Tools and Equipment 2,500 Water Distribution Misc Tools and Equipment 8,000 Wastewater Treatment Misc Tools and Equipment 7,000 Technical Services Misc Tools and Equipment 1,500 Technical Services Misc Tools and Equipment 1,500 Technical Services Intermediate Size Car and Radio 13,716 Technical Services Station Wagon 12,250 in Electrical Trans/Distr Lateral Files 1,600 Electrical Trans/Distr Office Furniture-Comp and Stand 6,095 Electrical Trans/Distr Spider II Pilot Line Cont. (2) 5,000 Technical Services Hand Held Radio and Two Pagers 1,610 TOTAL $234,673 SOLID WASTE COLLECTION FUND The Solid Waste Collection Fund is an enterprise fund much like the Utility Fund. The only difference is that instead of selling water, electric, and sewer services they sell solid waste collection and disposal services. There are two activities in this fund: Residential Collection and Commercial Collection. All of the revenue collected in this fund is for direct solid waste services. During the past year the landfill operation was separated from the Sanitation fund so that the costs to operate the landfill could be more accurately traced. This new Landfill Operations Fund is completely funded through monthly payments made from the Brazos Valley Solid Waste Management Agency. Significant changes are occurring rapidly in the solid waste field. New regulations and requirements are being imposed each year. The process of getting a license to operate, or in College Station's case amend the permit, has become very lengthy and complex. Revenue Solid Waste Collection fund revenues are projected to be $2,085,155 for FY 1990-91 from $2,049,693 in the amended FY 1989-90 budget. The fee for residential service is$6.30. That rate is still one of the lowest rates for solid waste service in the state. Significant changes have occurred in this fund during the last year. We anticipate further changes and will likely have some rate adjustments in the future. Expenditures Proposed expenditures in the Solid Waste Collection Fund for FY 1990-91 are $2,066,683. Of this amount, $1,716,625 is for current operations and equipment replacement, $252,770 is for administrative and billing transfer, and $142,060 is for the transfer in lieu of tax and equity. The total of supplemental decision packages recommended for funding is $203,340. The first decision package recommended is the expansion of the recycling program to include a total of 4,000 homes. One additional productivity measure recommended is changing the commercial collection operation to a two-man collection crew from the current three-man crews. This crew reduction was very effective and well received in the residential collection division and resulted in savings of almost$60,000. The reduction in commercial crew size will allow for the reduction of three positions in the collection operations. Following is a listing of the decision packages, including replacement equipment, recommended to be funded: Division Description Amount Collection Expanded Recycling Contract 72,000 • Collection Rear Load Collection Bodies 78,000 Collection New Safety Training Program 3,000 Collection New Facsimile 2,000 Collection Roll Off Tarp System 9,000 Collection Roll Off Containers 11,700 Collection PC Replacement 640 Collection New Radios 7,000 Collection New Rate Study 20,000 TOTAL $203,340 LANDFILL OPERATIONS FUND The Landfill Operation Fund was created when the budget was amended to establish joint landfill operations. This was done so that all operations, administrative costs and maintenance costs could be tracked separately. The entire budget for this fund is reimbursed by contract with the Brazos Valley Solid Waste Management Agency. Expenditures Total expenditures for the Landfill Operations Fund are proposed at $580,285. This compares to the five-month amended budget of $297,900. This budget includes three decision packages totaling $16,605. This includes an amount to expand the hours of operation of the landfill as requested by their customers. Following is a listing of the decision packages, including replacement equipment, recommended to be funded: Division Description Amount Disposal New Mobile Radios $2,000 Disposal Misc Equipment 10,000 Disposal Expanded Hours at Landfill 4,605 UTILITY BILLING INTERNAL SERVICE FUND, The Utility Billing Internal Service Fund is much like an enterprise fund. The big difference is that service that is being provided is to internal customers as compared to external customers of the city. In this case, the revenue collected is for billing services provided to the Utility Fund and the Solid Waste Collection Fund. The Utility Billing Internal Service Fund was established to assist in developing a more accurate cost of service for the utility and solid waste collection operations. • Revenues The revenues of the Utility Billing Internal Service Fund are calculated based in the estimated personnel time involved with the electric, water, sewer, and solid waste collection billing operations. Approximately 97% of the billing division time is spent with utility customers and 3% servicing the sanitation customers. The total revenue for this fund is estimated to be $1,070,876. Expenditures The total expenditures for the Utility Billing Fund are proposed at $1,063,490. Increases in expenditures for this fund are for the proposed purchase of the hand-held meter reading devices and an increase in the administrative transfer to reflect maintenance cost on the computer system. The hand-held meter reading devices will greatly improve the productivity in the billing area. The following decision packages are proposed for funding: Division Description Amount Meter Services Hand-Held Meter Equip $60,000 Utility Billing Filing Cabinets 1,500 Meter Services Replacement Pickup 12,710 Utility Billing Tape Drive/Backup Repl. 6,500 TOTAL $80,710 INSURANCE FUND This is the second year that the Insurance Fund has been recommended for inclusion in the annual budget. We have established, as part of the accounting system, funds for employee benefits, for workers' compensation, and for property and liability insurance. These three funds have been incorporated into the Insurance Fund budget. Included for the first time in this section of the budget is the unemployment compensation aspects of the City's operation. The Insurance Fund is set up to operate as an internal service fund. The purpose of the fund is to establish better control over the insurance needs of the city. Since the position of Risk Manager has been filled, it is now possible to set up this fund and to centralize these costs. The total revenues for the fund are charges to the operational departments. Expenses are incurred in the form of premiums paid for insurance and claims paid. It needs to be noted that even though the three major categories of insurance are included in this fund, the year end reserves for each will be separated. The beginning reserve in the employee benefits fund reflects a deficit of$213,770 which is an indication of losses experienced before the cost saving measures were instituted in January 1990. In order to correct this deficit, we are recommending the transfer of$200,000 from the General Fund fund balance to the Employee Benefits Fund. In conjunction with this transfer, increases in premiums are proposed. The city's contribution for employee coverage would be increased to $115 from $100 and the employees contribution for dependent coverage would be increased to $175 from $125. These two actions along with the cost saving measures previously implemented will get the benefits fund back on a more stable financial ground. The reserves in all segments of the Insurance Fund are lower than we'd like, but by stabilizing the funds and continuing to use cost containment measures, this year we feel that • those reserves will begin to grow. INVESTMENT FUND The Investment Fund is proposed to be established in this budget in order to gain more earnings on assets available for investment. The investing, as always, will be done within the guidelines of the Investment Policy of the Council. By dedicating an individual to work with investments on a daily basis we will be able to increase earnings. The net earnings will be transferred to the operating funds on a prorated basis based on each funds available cash for investment. DEBT SERVICE FUND co The Debt Service Fund is strictly an administrative financial fund used for collecting and distributing debt service requirements. This fund contains no personnel or decision packages. This fund is projected to have a beginning balance of $1,535,000 and current revenues of $4,094,270. This reflects revenue from 30 cents of the property tax rate for debt services as allowed by the additional sales tax in the general fund. Debt service requirements are $4,489,141 leaving a projected ending balance of$1,140,129. The debt service includes an estimate for the issuance of general obligation bonds in the spring and debt service to pay for the two replacement computer systems. The projected ending balance exceeds the goal set in the fund balance and reserve policy, and the reduction of about $400,000 is part of a planned drawdown of this balance. HOTEL/MOTEL FUND State statutes authorize municipalities to levy up to a 7 percent room occupancy tax. Effective with the one percent increase adopted by the City Council in July, 1989, the City of College Station now levies a 7 percent room occupancy tax which provides most of the revenue for this fund. These funds may be used for the following purposes: the construction and operation of convention centers; the promotion of conventions and visitors; promotion of the arts; and historical preservation. Projected revenues for the Hotel/Motel Fund are $844,000. Revenues for this fund are stable with each percent of levy now generating about $120,000. Rentals of the Community Center have been very stable at a little over$45,000 per year. Proposed expenditures for the Hotel/Motel Fund fall into four main categories: Community Center operations; contributions to outside agencies, parks programs and events, and debt service. The request from the Chamber of Commerce was $466,846 compared to $300,000 approved last year or an increase of 35.7%. We included the Chamber at the same level as last year. The Aggie Swimmers request has been included with the Bryan-College Station Athletic Federation. The Parks and Recreation department program request is $56,700.We have also recommended that the heating and air conditioning system at the Community Center be replaced this year. We have had a significant amount of maintenance to that system over the last two years with several major problems occurring while large functions were going on. Wolfpen Creek is also included at the same level as last year. The projected ending fund balance for this fund is$180,051. This level of fund balance is primarily the result of the change in the reporting by the hotels to monthly from quarterly. HOTEL/MOTEL - USES OF FUNDS FISCAL YEAR 1989-1990 PROPOSED FY 1990-1991 12.22%NOLFPEN CREEK 10.17%M/OLFPEN CREEK AWMITH&LTER AMPHITHEATER 11./1%COMMUNITY CENTER \ 1/./0%COMMUNITY CENTER 7.17%DEBT SERVOS \ /.11% DEBT SERVICE '•1 -_ 0//%PARKS PROGRAMS 10.71%ARTS COUNCIL11111 = - 12A2%ARTS COUNCIL �__ 7.84%CAPITAL REPLACEMENT IA/1L CON TINGENCY&/ MISCELLANEOUS 1.1/%CONTINGENCY A / MISCELLANEOUS 0/1G 33.72% CHAMBER OF CHAMBER Of COMMERCE COMMERCE CAPITAL PROJECTS o. 1-a The Capital Improvement Projects plan is being incorporated into the Annual Operating Budget. Previously the City Council had adopted a Capital Improvement Project plan that normally was for a five year period. The projects were expected to begin throughout that five year period and no formal annual budget was adopted. The projects that are expected to begin during FY 1990-91 are included as part of the Annual Operating Budget. Each will be reviewed by Council before the project is initiated. We have also included an amount of $5,000,000 for budget purposes for projects that may be approved in the December bond election. Following are the major projects included in the capital projects budget. General Obligation Bonds Sidewalk Construction $120,000 Street Improvements 1,550,000 Parkland Acquisition 440,000 Wolfpen Creek Project 1,200,000 Oversize Participation 800,E Revenue Bonds Substations $2,265,000 Electrical Trans/Distr 630,000 Computerized Mapping 150,000 Water System Improvements 2,195,000 Water Well #5 1,100,000 Sewer Replacement Lines 1,401,200 Wastewater Treatment Plant Improvment 3,125,000 Wolfpen Creek Interceptor Line 2,050,000 System Improvements 1,350,000 The second key part to the capital projects budget is the third year of the Management Information System Plan. A revised plan was presented to Council in June and the funding for the capital outlay for this project is recommended to be from reallocation of existing funds and the issuance of certificate of obligation in the amount of$475,000. Public Safety System Replacement $500,000 Traffic Signal System Replacement 300,000 CONCLUSION This proposed budget has been a very difficult one to prepare. It would not have been accomplished without the cooperation and understanding of our department heads and their staffs. They worked very hard at looking at ways to continue to provide the expected level of service to our residents and attempting to address the needs of new programs. Thanks are extended to the finance staff for their work in the preparation of the budget. Special recognition should go to Marc Skocypec, Jeff Kersten, LeAnne Culp, Toni Johnson, and Tomi Fry and the printing staff for their efforts in the production of this document. The Council's guidance and direction were also very critical in the budget preparation. The purpose of the budget process is to provide a forum for decision making. This forum produced several notable achievements. First, the City Council approved a number of written policies pertaining to the city's financial operation. These policies will continue to set the tone for the City into the future. Secondly, steps are being taken to place greater emphasis on the maintenance of the City's assets - a policy that will pay great dividends in the future. Recognition should go to the Council for their time and work. Your continued support is appreciated. Ron Ragland • City Manager, William P. Harrison Executive Director for Fiscal and Human Resources Glenn Schroeder Deputy Director of Finance and Budget Officer ORDINANCE NO. 1860 AN ORDINANCE ADOPTING A BUDGET FOR THE 1990-91 FISCAL YEAR AND AUTHORIZING EXPENDITURES AS THEREIN PROVIDED. WHEREAS, a proposed budget for the fiscal year October 1, 1990 to September 30, 1991, was prepared and a public hearing held thereon as prescribed by law, notice of said hearing having first been duly given; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: That the aforesaid proposed budget, which is made a part hereof to the same extent as if set forth at length herein, is hereby adopted, and a copy of which is on file in the Office of the City Secretary in College Station, Texas; and That authorization is hereby granted for the expenditure of the same under the respective items contained in said budget in accordance with the approved fiscal procedures of the City. PASSED AND APPROVED THIS 13th DAY OF Septmmber , 1990. APPROVED: Larry J.( Rer, I yor Oc7rvrt( 41,(4 Connie Hooks, City Secretary ORDINANCE NO. 1867 AN ORDINANCE LEVYING THE TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF COLLEGE STATION AND PROVIDING FOR r:E INTEREST AND SINKING FUND FOR THE YEAR 1990-1991 AND APPORTIONING EACH LEVY FOR THE SPECIFIC PURPOSES. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS ; SECTION I. That there is hereby levied and there shall be collected for the use and support of the municipal government of the City of College Station, and to provide Interest and Sinking Fund for the 1990-1991 fiscal year upon all property, real, personal, and mixed within the corporate limits of said city subject to taxation, a tax of forty cents ($0.40) on each one hundred dollar ($100 . 00) valuation of property, and said tax being so levied and apportioned to the specific purpose herein set forth: 1. For the maintenance and support of the general government (General Fund) , thirteen and twenty-five one hundredths cents ($0. 1325) on each one hundred dollar ($100 . 00) valuation of property; and 2 . For the Interest and Sinking Fund, twenty-six and seventy- five one hundredths cents ($0. 2675) on each one hundred dollar ($100. 00) valuation of property to be apportioned as follows: General Obligation Bonds, Issued 1968 ; General Obligation Bonds, Issued 1971; General Obligation Bonds, Issued 1976; General Obligation Bonds, Issued 1978 , 1978-II; General Obligation Bonds, Issued 1982-II; General Obligation Bonds, Issued 1984 ; General Obligation Refunding, Issued 1987 ; General Obligation Refunding, Issued 1988 ; General Obligation Bonds, Issued 1989 ; Proposed General Obligation Bonds, Issued 1991. SECTION II. All monies collected under this ordinance for the specific items therein named, shall be and the same are hereby appropriated and set apart for the specific purpose indicated in each item and the Assessor and Collector of Taxes and the Director of Finance shall keep these accounts so as to readily and distinctly show the amount collected, the amounts expended and the amount on hand at any time, belonging to such funds. It is hereby made the duty of the Tax Assessor and Collector to deliver at the time of depositing any monies, a statement showing to what fund such deposit should be made and from what source received. SECTION III . That this ordinance shall take effect and be in force from and after its passage. PASSED AND APPROVED THIS llth DAY OF October , 1990. APPROVED, Larry Ili erg`rr ATTEST: 06111,71,;) Connie Hooks, City Secretary PRINCIPAL CITY OFFICIALS ELECTED OFFICIALS NAME POSITION Larry J. Ringer Mayor Fred Brown Mayor Pro-tern Jim Gardner Councilman Nancy Crouch Councilman Lynn Mcllhaney Councilman Dick Birdwell Councilman Vernon Schneider Councilman ADMINISTRATIVE OFFICIALS NAME POSITION Ron Ragland City Manager Tom Brymer Assistant City Manager, Community Services John Woody Assistant City Manager, Operations Bill Harrison Executive Director, Fiscal and Human Resources Linda Piwonka Executive Director, Management Services Cathy Locke City Attorney Phil Banks Municipal Judge Connie Hooks City Secretary Mike Strope Police Chief Richard Orange Fire Chief Elrey Ash Director of Development Services Joe LaBeau Director of Public Services Steve Beachy Director of Parks and Recreation 24 1990-1991 Annual Budget CITIZENS OF COLLEGE STATION MAYOR AND CITY COUNCIL I I I I ACITY I CITY BOARDSED f JUDGE I ATTORNEY I SECRETARY ICITY MANAGER I I II TIVE FISCAL/HUMANDIRECTOR RESOURCES I ASSISTANT CITY ESNAGER �ttt IASS Y GER COMMUNITYSERVIC GROUPOPERATIONSGROUP I EXECUTIVE DIRECTOR 1MANAGEMENT ES GROUP I I I I FINANCE POLICE PUBLIC UTILITIES PUBLIC RELATIONS/ MARKETING BUDGET & EVALUATION FIRE PARKS & RECREATION MANAGMENT INFORMATION ACCOUNTING/PAYROLL DEVELOPMENT SERVICES UTILITY BILLING PURCHASING PUBLIC SERVICES FACILITIES/ENERGY PERSONNEL MANAGEMENT RISK MANAGEMENT LIBRARY MUNICIPAL COURT . (:itv of (;nIIAr1 Statinn FISCAL AND BUDGETARY POLICY STATEMENTS STATEMENT OF PURPOSE The larger intent of the following Fiscal and Budgetary Policy Statements is to enable the City to achieve a long-term stable and positive financial condition. The watchwords of the City's financial management include integrity, prudent stewardship, planning, accountability, and full disclosure. The more specific purpose is to provide guidelines to the Finance Director in planning and directing the City's day-to-day financial affairs and in developing recommendations to the City Manager and City Council. The scope of these policies generally spans, among other issues, accounting, auditing, financial reporting, internal controls, operating and capital budgeting, revenue management, cash and investment management, expenditure control, asset management, debt management, and planning concepts, in order to: (a) present fairly and with full disclosure the financial position and results of the financial operations of the City in conformity to generally accepted accounting principles (GAAP), and (b) determine and demonstrate compliance with finance-related legal and contractual issues in accordance with provisions of the Texas Local Government Code and other pertinent legal documents and mandates. The City Council will annually review and approve the Fiscal and Budgetary Policy Statements as part of the budget process. N II. OPERATING BUDGET A. PREPARATION. Budgeting is an essential element of the financial planning, control, and evaluation process of municipal government. The "operating budget" is the City's annual financial operating plan. It comprises governmental and proprietary funds, including the general obligation debt service fund, and capital project funds and is prepared on a cash basis. The budget is prepared by the Budget Officer with the cooperation of all City Departments, and is submitted to the City Manager who makes any necessary changes and transmits the document to the City Council. The budget should be presented to the City Council no later than six weeks prior to fiscal year end, and should be enacted by the City Council on or before the twenty-seventh day of the last month of the preceding fiscal year. 1. Pr000sed Budaet. A proposed budget shall be prepared by the Manager with the participation of all of the City's Department Directors within the provisions of the City Charter. - The budget shall include four basic segments for review and evaluation. These segments are: (1) personnel costs, (2) base budget for operations and maintenance costs, (3) decision packages for capital and other (non- capital) project costs, and (4) revenues. - The budget review process shall include Council participation in the development of each of the four segments of the proposed budget and a Public Hearing to allow for citizen participation in the budget preparation. -The budget process shall span sufficient time to address policy and fiscal issues by the Council. -A copy of the proposed budget shall be filed with the City Secretary when it is submitted to the City Council in accordance with the provisions of the City Charter. 2. Adoption. Upon the presentation of a proposed budget document to the Council, the Council shall call and publicize a public hearing. The Council will subsequently adopt by Ordinance such budget as it may have amended as the City's Annual Budget, effective for the fiscal year beginning October 1. 3. The operating budget will be submitted to the Government Finance Officers Association (GFOA) annually for evaluation and consideration for the Award for Distinguished Budget Presentation. B. BALANCED BUDGET. The operating budget will be balanced with current revenues, exclusive of beginning resources, greater than or equal to current expenditures/expenses. Excess balances shall be transferred to capital funds or non-recurring expenditures. C. PLANNING. The budget process will be coordinated so as to identify major policy issues for City Council consideration several months prior to the budget approval date so that proper decision analysis can be made. Additionally, long range planning will be performed such that revenues for the next three years will be projected and updated annually, examining their diversity and stability, in conjunction with other guidelines and using an objective analytical projection process. D. REPORTING. Periodic financial reports will be prepared to enable the Department Managers to manage their budgets and to enable the Budget Officer to monitor and control the budget as authorized by the City Manager. Summary financial reports will be presented to the City Council monthly within fifteen working days after the end of each reporting period. Such reports will be in a format appropriate to enable the City Council to understand the big picture budget status. E. CONTROL. Operating Expenditure Control is addressed in Section IV.C. of these Policies. F. CONTINGENT APPROPRIATION. Pursuant to Section 59 of the Charter of the City of College Station, the City will establish an adequate contingent appropriation in each of the operating funds. The expenditure for this appropriation shall be made only in cases of emergency, and a detailed account shall be recorded and reported. The proceeds shall be disbursed only by transfer to another departmental appropriation. The transfer of this budget appropriation shall be under the control of the City Manager and may be distributed by him in amounts not exceeding $10,000 or such amount as shall be provided by Article 2368a V.T.C.S. as amended from time to time. Any transfer involving more than such amounts must be expressly approved in advance by the City Council. All transfers from the contingent appropriation will be evaluated using the following criteria: 1) Is the request of such an emergency nature that it must be made immediately? 2) Why was the item not budgeted in the normal budget process? 3) Why the transfer cannot be made within the division or department. III. REVENUE MANAGEMENT. A. The City will strive for the following optimum characteristics in its revenue system: 1. SIMPLICITY. The City, where possible and without sacrificing accuracy, will strive to keep the revenue system simple in order to reduce compliance costs for the taxpayer or service recipient. A corresponding decrease in the City's cost of collection and a reduction in avoidance to pay will thus result. The City will avoid nuisance taxes or charges as revenue sources. 2. CERTAINTY. A knowledge and understanding of revenue sources increases the reliability of the revenue system. The City will understand its revenue sources and enact consistent collection policies to provide assurances that the revenue base will materialize according to budgets and plans. 3. EQUITY. The City shall make every effort to maintain equity in its revenue system structure; i.e., the City shall seek to minimize or eliminate all forms of subsidization between entities, funds, services, utilities, and customers. 4. REVENUE ADEQUACY. The City shall require that there be a balance in the revenue system; i.e., the revenue base will have the characteristic of fairness and neutrality as it applies to cost of service, willingness to pay, and ability to pay. N 5. ADMINISTRATION. The benefits of a revenue will exceed the cost of producing that revenue. The cost of collection will be reviewed annually for cost effectiveness as a part of the indirect cost and cost of services analysis. Where appropriate, the City will use the administrative processes of State or Federal collection agencies in order to reduce administrative costs. 6. DIVERSIFICATION AND STABILITY. A diversified revenue system with a stable source of income shall be maintained. This will help avoid instabilities in a revenue source due to factors such as fluctuations in the economy and variations in the weather. This stability is also achieved by a balance between elastic and inelastic sources of revenues. B. The following considerations and issues will guide the City in its revenue policies concerning specific sources of funds: 1. COST/BENEFIT OF ABATEMENT. The City will use due caution in the analysis of any tax or fee incentives that are used to encourage development. Ideally, a cost/benefit (fiscal impact) analysis will be performed as part of such caution. 2. NON-RECURRING REVENUES. One-time or non-recurring revenues will not be used to finance current ongoing operations. Non-recurring revenues should be used only for one-time expenditures such as long-lived capital needs. They will not be used for budget balancing purposes. 3. PROPERTY TAX REVENUES. All real and business personal property located within the City shall be valued at 100% of the fair market value for any given year based on the current appraisal supplied to the City by the Brazos County Appraisal District. Reappraisal and reassessment shall be done every other year. A ninety-six and one half percent (96.5%) collection rate shall serve each year as a goal for tax collections. All delinquent taxes shall be aggressively pursued each year by the Tax Assessor/Collector. Tax accounts delinquent greater than 90 days shall be submitted for collection each year to an attorney selected by the Brazos County Commissions Court. A penalty shall be assessed on all property taxes delinquent which shall include all court costs, as well as an amount for compensation of the attorney as permitted by State law and in accordance with the attorney's contract with the County. Annual performance criteria will be developed for the attorney and reported to the City Council. 4. INTEREST INCOME. Interest earned from investment of available monies, whether pooled or not, will be distributed to the funds in accordance with the equity balance of the fund from which monies were provided to be invested. 5. USER-BASED FEES AND SERVICE CHARGES. For services associated with a user fee or charge, the direct and indirect costs of that service will be offset by a fee where possible. There will be an annual review of fees and charges to ensure that fees provide adequate coverage of costs of services. User charges may be classified as "Full Cost Recovery," Partial Cost Recovery," and "Minimal Cost Recovery," based upon City Council co policy. Full fee support (80-100%) will be obtained from enterprise utilities, sanitation service, and licenses and permits for their associated costs. Partial fee support (40-70%) will be generated by charges for ambulance service, miscellaneous licenses and fines, and all adults sports programs. Minimum fee support (0-30%) will be obtained from other parks, recreational, cultural activities, and youth programs. 6. UTILITY RATES. The City will review and adopt utility rates annually that will generate revenues required to fully cover operating expenditures, meet the legal restrictions of all applicable bond covenants, and provide for an adequate level of working capital needs. This policy does not preclude drawing down cash balances to finance current operations. However, it is best that any extra cash balance be used instead to finance capital projects. Components of Utility Rates will include transfers to the other funds as follows: (a) General and Administrative Charge. An administrative fee will be charged to the Utility Funds for services of general overhead, such as administration, finance, billing, personnel, data processing, engineering, and legal counsel. This fee will be documented through a cost allocation procedure, generally averaging five (5)% of the Utility Funds operating expenditures. (b) Payment in lieu of This total payment will be determined by the following three methods, but the total should not exceed 9.5% of total operating revenues. -(1) Franchise payment (in lieu of tax). A rate of four percent (4%) of gross sales will be charged to the Utility Funds, consistent with the rates charged to private utilities operating within the City. -(2) Payment in lieu of Property Tax (PILOT). A fee will be charged to the Utility Funds to equate to property taxes lost due to municipal ownership. Net book value will be used as a basis, barring absence of known market value. The existing tax rate will be applied to this base to determine the PILOT charge. -(3) Rate of return on investments. The City will charge a rate of return • on investment as a payback of the investment made during the years of operation, equivalent in nature to dividends. The rate charged to the Utility Fund will be nine percent (9%) of unreserved Fund Equity or unreserved Retained Earnings. 7. INTERGOVERNMENTAL REVENUES. The reliance placed on intergovernmental revenues will be eliminated. Any potential grants will be examined for matching requirements. These revenue sources should be used only for capital improvements that are consistent with the Capital Improvement Plan whose operating and maintenance costs have been included in the operating budget. 8. REVENUE MONITORING. Revenues actually received will be regularly compared to budgeted revenues and variances will be investigated. This process will be summarized in the appropriate budget report. IV. EXPENDITURE CONTROL A. APPROPRIATIONS. The point of budgetary control is at the department level budget in the General Fund, and at the fund level in all other funds. When budget adjustments among Departments and/or funds are necessary, they must be approved by the City Council, and must meet other requirements as outlined in the City Charter. Budget appropriation amendments at lower levels of control shall be made in accordance with the applicable administrative procedures. B. AMENDMENTS TO THE BUDGET. In accordance with the City Charter, the budget may be amended and appropriations altered in cases of grave necessity by petition of not less than one hundred (100) residents. C. CENTRAL CONTROL. No recognized or significant salary or capital budgetary savings in any Department shall be spent by the Department Director without the prior authorization of the City Manager. This control will realize budget savings each year that will be recognized in the approved budget as "unexpended appropriation." Modifications within the operating categories (supplies, maintenance, professional services, etc.) may be made with the Budget Officer's approval. Modifications within the personnel and capital categories can be made with the approval of the City Manager. Modifications to reserve categories and interdepartmental budget totals will be done only by City Council consent with formal briefing agenda approvals. D. PURCHASING. All City purchases and contracts over $10,000 shall conform to a competitive bidding process as set forth in Chapter 252 of the 1988 Local Government Code of Texas. Recommendations on purchases and contracts over $10,000 shall be submitted to the Council by the City Manager for Council approval. Upon Council approval, the City shall confirm the bid award to the successful bidder by means of a written City purchase order. The purchase of goods or services bythe City totalling $300.00 to $10,000 shall be awarded to the successful bidder by the formal bidding process or through the acquisition of at least three (3) telephone bids and thereafter confirmed in writing by the City by means of a written purchase order. -The purchase of goods or services at a total cost of$500 or more must be made through the City's purchase order system. - Any payment for the purchase of goods or services by the City at a total cost of less than $500 may be made via a written Receiving Report, signed and submitted by the applicable Department Director to the City's Finance Department. E. PROMPT PAYMENT. All invoices approved for payment by the proper City authorities shall be paid by the Finance Department within thirty (30) calendar days of receipt in accordance with the provisions of Article 601f, Section 2 of the State of Texas Civil Statutes. The Director shall establish and maintain proper procedures which will enable the City to take advantage of all purchase discounts, when possible, except in the instance where payments can be reasonably and legally delayed in order to maximize the City's investable cash. 0 F. RISK MANAGEMENT. The City will aggressively pursue every opportunity to provide for the Public's and City employees' safety and to manage its risks. The goal shall be to minimize the risk of loss of resources through liability claims with an emphasis on safety programs. All reasonable options will be investigated to finance risks. Such options may include risk transfer, insurance, and risk retention. Where risk is retained, reserves will be established based upon actuarial determinations and not be used for purposes other than for financing losses. G. REPORTING. Monthly reports will be prepared showing actual expenditures compared to the original budget. V. CAPITAL BUDGET AND PROGRAM A. PREPARATION. The City's capital budget will include all capital projects funds and all capital resources. The budget will be prepared annually on a fiscal year basis. The capital budget will be prepared by the Budget Officer with the involvement of all required City Departments. B. CONTROL. All capital project expenditures must be appropriated in the capital budget. The Finance Department must certify the availability of resources before any capital project contract is presented to the City Council for approval. C. PROGRAM PLANNING. The capital budget will be taken from capital improvements project plan for future years. The planning time frame for the capital improvements project plan should normally be five years, but a minimum of at least three years. The replacement and maintenance for capital items should also be projected for the next 5 years. Future maintenance and operational costs will be considered so that these costs can be included in the operating budget. D. FINANCING PROGRAMS. Where applicable, assessments, impact fees, pro-rata charges, or other fees should be used to fund capital projects which have a primary benefit to specific, identifiable property owners. Recognizing that long-term debt is usually a more expensive financing method, alternative financing sources will be explored before debt is issued. When debt is issued, it will be used to acquire major assets with expected lives which equal or exceed the average life of the debt issue. The exceptions to this requirement are the traditional costs of marketing and issuing the debt, capitalized labor for design and construction of capital projects, and small component parts which are attached to major equipment purchases. E. INFRASTRUCTURE MAINTENANCE. The City recognizes that deferred maintenance increases future capital costs. Therefore, a portion of the General Fund budget will be set aside each year to maintain the quality of the City's infrastructure. Replacement schedules should be developed in order to anticipate this inevitable ongoing and obsolescence of infrastructure. In addition to infrastructure maintenance, the City will plan for the replacement of other assets such as vehicles and equipment by establishing replacement schedules as needed. F. REPORTING. Periodic financial reports will be prepared to enable the Department Managers to manage their capital budgets and to enable the Finance Department to monitor and control the capital budget as authorized by the City Manager. Summary capital project status reports will be presented to the City Council quarterly. VI. ACCOUNTING, AUDITING, AND FINANCIAL REPORTING A. ACCOUNTING. The City is solely responsible for the reporting of its financial affairs, both internally and externally. The Finance Director is the City's Chief Fiscal Officer and, through responsibility delegated to the chief accountant, is responsible for establishing the Chart of Accounts and for properly recording financial transactions. B. AUDITING. 1. Qualifications of the Auditor. In conformance with the City's Charter and according to the provisions of Texas Local Government Code, Title 4, Chapter 103, the City will be audited annually by outside independent accountants ("auditor"). The auditor must be a CPA firm of regional reputation and must demonstrate that it has the breadth and depth of staff to conduct the City's audit in accordance with generally accepted auditing standards and contractual requirements. The auditor must be registered as a partnership or corporation of certified public accountants, holding a license under Article 41 a-1, Section 9, of the Civil Statutes of Texas, capable of demonstrating that it has sufficient staff which will enable it to conduct the City's audit in accordance with generally accepted auditing standards as required by the City Charter and applicable state and federal laws. The auditor's report on the City's financial statements will be completed within 120 days of the City's fiscal year end, and the auditor will jointly review the management letter with the City Council within 30 days of its receipt by the staff. In conjunction with their review, the Finance Director shall respond in writing to the City Manager and City Council regarding the auditor's Management Letter, addressing the issues contained therein. The Council shall schedule its formal acceptance of the auditor's report upon the resolution of any issues resulting from the joint review. 2. Responsibility of Auditor to City Council. The auditor is retained by and is accountable directly to the City Council and will have access to direct communication with the City Council if the City Staff is unresponsive to auditor recommendations or if the auditor considers such communication necessary to fulfill its legal and professional responsibilities. • 3. Rotation of Auditor. The City will not require an auditor rotation, but will circulate requests for proposal for audit services at least every three to five years. Year to year authorization to continue shall be done by May 31 of each year. C. FINANCIAL REPORTING. 1. External Reportina. Upon the completion and acceptance of the annual audit by the City's auditors, the City shall prepare a written Comprehensive Annual Financial Report (CAFR) which shall be presented to the Council within 180 calendar days of the City's fiscal year end. Accuracy and timeliness of the CAFR are the responsibility of City staff. The CAFR shall be prepared in accordance with generally accepted accounting principles (GAAP) and shall be presented annually to the Government Finance Officer's Association (GFOA) for evaluation and consideration for the • Certificate of Achievement for Excellence in Financial Reporting. If City staffing limitations preclude such timely reporting, the Finance Director will inform the City Council of the delay and the reasons therefor. 2. Internal Reporting. The Finance Department will prepare internal financial • reports, sufficient to plan, monitor, and control the City's financial affairs. Internal financial reporting objectives are addressed throughout these policies. VII. ASSET MANAGEMENT A. INVESTMENTS. The Finance Director shall promptly invest all City funds with the Bank Depository in accordance with the provisions of the current Bank Depository Agreement or in any negotiable instrument that the Council has authorized under the provisions of the Public Funds Investment Act of 1987, and in accordance with the City Council approved Investment Policies. At the end of each fiscal year a report on investment performance will be provided to the City Council. In conjunction with the quarterly financial report, the Finance Director shall prepare and provide a written recapitulation of the City's investment portfolio to the Council, detailing each City investment instrument with its rate of return and maturity date. B. CASH MANAGEMENT. The City's cash flow will be managed to maximize the cash available to invest. Such cash management will entail the centralization of cash collections, where feasible, including property tax payments, utility bills, building and related permits and licenses, and other collection offices as appropriate. The Finance Department shall use the facsimile check signing machine, bearing the signatures of the City Manager and Finance Director. The Finance Director may transfer funds, via electronic transfer, through verbal instructions to the City's Depository only for payment of any obligation of the City under the conditions applicable to the use of the facsimile machine. Payment authorization shall be in accordance with the pay authorization criteria as defined in the current Bank Depository Agreement, approved by Council, stipulating the conditions and control procedures on such activity. C. FIXED ASSETS AND INVENTORY. These assets will be reasonably safeguarded and properly accounted for, and prudently insured. A fixed asset of the City shall be defined as a purchased or otherwise acquired piece of equipment, vehicle, furniture, fixture, capital improvement, addition to existing capital investments, land, buildings or accessioned Library materials. The cost or value of any such acquisition, other than accessioned Library materials, must be $500 or more with an expected useful life greater than one year. The City's fixed assets shall be reasonably safeguarded and properly accounted for and sufficiently insured. Responsibility for the safeguarding of the City's fixed assets lies with the Department Director in whose department the fixed asset is assigned. The Finance Department shall supervise the marking of fixed assets with City numbered property tags and shall maintain the permanent records of the City's fixed assets including description, cost, department of responsibility, date of acquisition, depreciation and expected useful life. The Finance Department shall also perform an annual inventory of assets using random sampling at the department level. Such inventory shall be performed by the Finance Director or • his or her designated agent in the presence of a designated department personnel from the department of responsibility. D. COMPUTER SYSTEM/DATA SECURITY. The City shall provide security of its computer system and data files through physical security. The computer system (CPU) shall be in a location inaccessible to unauthorized personnel. VIII. TREASURY A. CASH MANAGEMENT. Periodic review of cash flow position will be performed to determine performance of cash management and investment policies. A detailed policy structure will be followed with respect to Cash/Treasury Management. The underlying theme will be that idle cash will be invested with the intent to 1) safeguard assets, 2) maintain liquidity, and 3) maximize return. Where legally permitted, pooling of investments will be done. The City will adhere to the investments authorized through the Public Funds Investment Act of 1987 and will additionally establish a comprehensive Investment Policies and Guidelines. Such policies will clarify acceptable investment securities, brokers, terms, and other pertinent investment information. IX. DEBT MANAGEMENT A. DEBT ISSUANCE. The City will issue debt only for the purpose of acquiring or constructing capital assets for the general benefit of its Citizens and to allow it to fulfil its various missions as a city. Debt may be issued for the purposes of purchasing land or rights-of-way and/or improvements to land, for construction projects to provide for the general good, or for capital equipment. B. TYPES OF DEBT. 1. GENERAL OBLIGATION BONDS (GO's). General obligation bonds will be used only to fund capital assets of the general government, are not to be used to fund operating needs of the City and are backed by the full faith and credit of the City as well as the ad valorem tax authority of the City. The term of a bond issue will not exceed the useful life of the asset(s) funded by the bond issue. General obligation bonds must be authorized by a vote of the citizens of the City of College Station. 2. REVENUE BONDS (RB's). Revenue bonds will be issued to provide for the capital needs of any activities where the capital requirements are necessary for continuation or expansion of a service which produces a revenue and for which the asset may reasonably be expected to provide for a revenue stream to fund the debt service requirements. The term of the obligation may not exceed the useful life of the asset(s) to be funded by the bond issue. 3. CERTIFICATES OF OBLIGATION (CO's). Certificates of obligation will be used in order to fund capital requirements which are not otherwise covered under either Revenue Bonds or General Obligation Bonds. Debt service for CO's may be either from general revenues or backed by a specific revenue stream or streams or by a combination of both. Generally CO's will be used to fund capital assets where full bond issues are not warranted as a result of the cost of the asset(s) to be funded through the instrument. The term of the obligation may not exceed the useful life of the asset(s) to be funded by the proceeds of the debt issue. 4. METHOD OF SALE. The City will use a competitive bidding process in the sale of bonds unless the nature of the issue warrants a negotiated bid. In situations where a competitive bidding process is not elected, the City will publicly present the reasons why, and the City will participate with the financial advisor in the selection of the underwriter or direct purchaser. 5. BIDDING PARAMETERS. The notice of sale will be carefully constructed so as to ensure the best possible bid for the City, in light of the existing market conditions and other prevailing factors. Parameters to be examined include: * Limits between lowest and highest coupons * Coupon requirements relative to the yield curve * Method of underwriter compensation, discount or premium coupons * Use of TIC VS. NIC * Use of bond insurance * Deep discount bonds * Variable rate bonds * Call provisions C. ANALYSIS OF FINANCING ALTERNATIVES. Staff will explore alternatives to the issuance of debt for capital acquisitions and construction projects. These alternatives will include, but not be limited to, 1) grants in aid, 2) use of reserves, 3) use of current revenues, 4) contributions from developers and others, 5) leases, and 6) impact fees. D. DISCLOSURE. Full disclosure of operations will be made to the bond rating agencies and other users of financial information. The City staff, with the assistance of financial advisors and bond counsel, will prepare the necessary materials for presentation to the rating agencies, will aid in the production of Offering Statements, and will take responsibility for the accuracy of all financial information released. E. FEDERAL REQUIREMENTS. The City will maintain procedures to comply with arbitrage rebate and other Federal requirements. F. DEBT STRUCTURING. The City will issue bonds with an average life of 12 years or less, not to exceed the life of the asset acquired. The structure should approximate level debt service unless operational matters dictate otherwise or if market conditions indicate a potential savings could result from modifying the level payment stream. Consideration of market factors, such as the tax-exempt qualification, minimum tax alternative, and so forth will be given during the structuring of long-term debt instruments. X. FINANCIAL CONDITIONS, RESERVES, AND STABILITY RATIOS A. OPERATIONAL COVERAGE. (NO OPERATING DEFICITS). The City will maintain an operational coverage of 1.00, such that current operating revenues will at least equal or exceed current operating expenditures. Deferrals, short-term loans, or one-time sources will be avoided as budget balancing techniques. Reserves will be used only for emergencies or non- recurring expenditures, except when balances can be reduced because their levels exceed guideline minimums as stated in Paragraph B, following. B. OPERATING RESERVES/FUND BALANCES 1. The General Fund fund balance should be at least 15%of the General Fund annual expenditures. This percentage is the equivalent of 55 days expenditures. An additional amount of 2.5% should be maintained for extraordinary items or contingencies. Cash and Investments alone should be equivalent to 30 days of operating expenditures. 2. The Enterprise Fund working capital should be maintained at the 15% of total operating expenditures or the equivalent of 55 days. Cash and Investments alone should be equivalent to 30 days of operations. 3. The Hotel/Motel Fund fund balance should be at least 15% of the annual budgeted expenditures. Adequate reserves are essential due to the nature of this revenue source and the reliance organizations have on this revenue source to maintain ongoing operations. C. LIABILITIES AND RECEIVABLES. Procedures followed to maximize discounts and reduce penalties offered by creditors. Current liabilities will be paid within 30 days of receiving the invoice. Accounts Receivable procedures will target collection for a maximum of 30 days from service, with any receivables aging past 120 days to go to a collection agency. The Finance Director is authorized to write- off uncollectible accounts that are delinquent for more than 270 days, if the proper delinquency procedures have been followed. D. CAPITAL AND DEBT SERVICE FUNDS. 1. Monies in the Capital Projects Funds will be used within 36 months of receipt. Balances will be used to generate interest income to offset construction costs. Revenues in the Debt Service Fund are stable, based exclusively on property tax revenues and transfers from other funds. Reserves in the Debt Service Fund are designed to provide funding between the date of issuance of new debt and the time that property tax levies are adjusted to reflect the additional debt. Reserve level should not fall below 15% of budgeted expenditures. 2. Revenue Obligations will maintain Debt Coverage Ratios as specified by the bond covenants. E. INSURANCE RESERVES. Where risk is retained by the City in a self-insurance mode, a reserve will be established based upon actuarial determination. Such reserve will be used for no other purposes that for financing losses under the insurance program. `" XI. INTERNAL CONTROLS A. WRITTEN PROCEDURES. Wherever possible, written procedures will be established and maintained by the Finance Director for all functions involving cash handling and/or accounting throughout the City. These procedures will embrace the general concepts of fiscal responsibility set forth in this policy statement. B. DEPARTMENT MANAGERS RESPONSIBILITIES. Each Department Manager is responsible to ensure that good internal controls. are followed throughout his or her Department, that all Finance Department directives or internal controls are implemented, and that all independent auditor internal control recommendations are addressed. XII. STAFFING AND TRAINING A. ADEQUATE STAFFING. Staffing levels will be adequate for the fiscal functions of the City to operate effectively. Overtime shall be used only to address temporary or seasonal demands that require excessive hours. Workload shedding alternatives will be explored before adding staff. B. TRAINING. The City will support the continuing education efforts of all financial staff including the investment in time and materials for maintaining a current perspective concerning financial issues. Staff will be held accountable for communicating, teaching, and sharing with other staff members all information and training materials acquired from seminars, conferences, and related education efforts. C. AWARDS, CREDENTIALS, RECOGNITION. The City will support efforts and involvements which result in meeting standards and receiving exemplary recitations on behalf of any of the City's fiscal policies, practices, processes, products, or personnel. Staff certifications may include Certified Public Accountant, Management Accountant, Certified Internal Auditor, and Certified Cash Manager. Further, the Finance Director will try to obtain and maintain the designation of Certified Government Finance Officer as awarded by the GFOA of Texas. The City will strive to maintain a high level of excellence in its accounting policies and practices as it prepares its CAFR. The CAFR will be presented to the Governmental Finance Officers Association for review of qualifications necessary to obtain the Certificate of Achievement for Excellence in Financial Reporting. Additionally, the City will submit its annual budget to GFOA for consideration for Distinguished Budget Award. We're Committed (Of To Excellence 1990-1991 Annual Budget OPERATING BUDGET SUMMARY FISCAL YEAR 1990-91 TOTAL REVENUES& PROPOSED LESS NET OPERATING %CHANGE CARRY FORWARD EXPENDITURES TRANSFERS BUDGET FROM 89-90 GENERAL FUND $17,902,011 $15,747,563 $0 $15,747,563 6.1% UTIUTY FUND 39,880,100 38,172,942 (6,324,911) 31,848,031 1.5% SOLID WASTE COLLECTION FUND 2,414,706 2,066,683 (394,830) 1,671,853 -1.0% LANDFILL OPERATIONS FUND 580,285 580,285 (123,403) 456,882 100.0% UTILITY BILLING FUND 1,063,490 1,063,490 (141,050) 922,440 14.4% INSURANCE FUND 2,068,437 2,019,388 (2,019,388) 0 0.0% DEBT SERVICE FUND 5,629,270 4,489,141 0 4,489,141 12.6% HOTEL MOTEL TAX FUND 1,119,000 913,949 (254,524) 659,425 10.5% INVESTMENT FUND 2,100,000 2,100,000 (2,100,000) 0 0.0% TOTAL $72,757,299 $67,153,441 ($11,358,106) _ $55,795,335 4.6% FISCAL YEAR 1989-90 TOTAL REVENUES& PROPOSED LESS NET OPERATING %CHANGE CARRY FORWARD EXPENDITURES TRANSFERS BUDGET FROM 88-89 GENERAL FUND $16,565,427 $14,847,514 $0 $14,847,514 7.34% UTILITY FUND 40,949,606 38,713,925 (7,323,140) 31,390,785 1.46% SANITATION FUND 2,114,663 2,114,663 (425,378) 1,689,285 16.00% UTILITY BILLING FUND 902,350 887,202 (80,802) 806,400 2.82% INSURANCE FUND 1,831,938 1,552,300 (1,552,300) 0 0.00% DEBT SERVICE FUND 5,486,521 3,986,405 0 3,986,405 -0.76% HOTEL MOTEL TAX FUND 942,323 829,858 (233,216) 596,642 30.19% TOTAL $68,792,828 $62,931,867 ($9,614,836) $53,317,031 3.44% FISCAL YEAR 1988-89 TOTAL REVENUES& PROPOSED LESS NET OPERATING %CHANGE CARRY FORWARD EXPENDITURES TRANSFERS BUDGET FROM 87-88 GENERAL FUND $15,236,959 $13,831,806 $0 $13,831,806 3.20% UTIUTY FUND 38,676,000 38,006,892 (7,069,309) 30,937,583 -1.21% SANITATION FUND 1,876,000 1,875,785 (419,528) 1,456,257 -1.00% UTILITY BILLING FUND 884,860 863,467 (79,218) 784,249 100.00% DEBT SERVICE FUND 5,492,868 4,016,863 0 4,016,863 -4.47% HOTEL/MOTEL TAX FUND 725,000 687,175 (228,890) 458,285 3.13% TOTAL $62,891,687 $59,281,988 ($7,796,945) $51,485,043 1.26% City of College Station . 39 • • • 40 1990-1991 Annual Budget NET OPERATING BUDGET SUMMARY FISCAL YEAR 1989-1990 $53,317,031 58.88% UTILTTYFUND $31,390,785 1.51% UTILITY BIWNG FUND $806,400 7.48% DEBT SERVICE FUND 9a6 RV 3.17% SANITATION FUND FISCAL YEAR 1990-1991 $1,689,285 1.12% HOTEL/MOTEL $55,795,335 TAX FUND $596,842 57.28% UTIUTY FUND $31,848,031 27.85% GENERAL FUND $14,847,514 — 1.66% UTILITY BIWNG FUND 3.01% SOASTECOL FUND $1,671,853 0.82% LANDFILL OPERATIONS FUND $456,882 U L 8.05% DEBT SERVICE FUND $4,499,141 1.18% HOTEL/MOTEL TAX FUND $659,425 28.22% GENERAL FUND $15,747,563 1990-1991 Annual Budget TOTAL APPROVED PERSONNEL POSITIONS 600 - 553-5 548 540.5 540 548.5 ( I T 523 �"T 510 --„--,- f___- 0 III 1I I 500 -- 483.5 T w>: 418 P - `'€`>N 400 3 68 III UTILITY BILLING U ON G M LAND FILL DFI L LOPERATION B \ \ "s%'«<?`.; \,\ \ \ ,��� \ ❑ SOLID WASTE COLLECTION Q •_> �� \\ : %\\ \� \ � UTILITY FUND \ �� \� K 0 GENERAL FUND 0 N 100 \ N , 1 f\ v\ \1 k , - 81-82 82-83 83-84 84-85 85-86 86-87 87-88 88-89 89-90 90-91 FISCAL YEAR City of College Station 41 42 - 1990-1991 Annual Budget ANALYSIS OF TAX RATE FY 90-91 Assessed Valuation of Real and Personal Property $1,249,831,914 (Based on 100%of Market Value) Less: Exempt Property ($104,302,924) Less: Agricultural Loss ($18,616,790) Less: Over 65 and Veterans Exemptions ($20,012,200) Taxable Assessed Value $1,106,900,000 Apply tax rate of$0.40/$100 Valuation 0.0040 Total Tax Levy $4,427,600 Estimate 96.5%Collection $4,272,600 DISTRIBUTION OF AD VALOREM TAXES Tax Rate Per Percent Estimated $100 Valuation of Levy Collections Debt Service .2675 66.88% $2,857,300 General Fund .1325 33.12% $1,415,300 1990-1991 Annual Budget PRIOR YEARS AD VALOREM TAX LEVIES&COLLECTIONS PERCENT CURRENT OF LEVY TAXES PERCENT OUTSTANDING TOTAL TAXES COLLECTED COLLECTED COLLECTED DELINQUENT FISCAL TAX TOTAL ADJUSTED COLLECTED DURING AS OF AS OF AS OF YEAR RATE TAX LEVY TAX LEVY DURING YEAR YEAR 9/30/89 9/30/89 9/30/89 80-81 0.39 1,177,819 1,175,123 1,127,500 * 95.95% 1,174,505 99.95% 618 81-82 0.31 1,612,309 1,279,071 1,236,615 * 96.68% 1,277,949 99.91% 1,122 82-83 0.31 2,287,446 2,282,297 2,178,842 * 95.47% 2,278,924 99.85% 3,373 83-84 0.31 2,607,726 2,599,786 2,497,144 * .96.05% 2,589,015 99.59% 10,771 84-85 0.36 3,454,728 3,438,737 3,243,918 * 94.33% 3,414,418 99.29% 24,319 85-86 0.38 4,186,133 4,134,349 3,870,682 * 93.62% 4,083,197 98.76% 51,152 86-87 0.38 4,259,839 4,273,843 3,956,428 * 92.57% 4,214,715 98.62% 59,128 87-88 0.38 4,181,328 4,188,594 4,008,278 95.70% 4,129,896 98.60% 58,698 88-89 0.38 4,262,126 4,300,700 4,160,425 96.74% 4,216,662 98.05% 84,038 89-90 0.40 4,472,941 4,444,561 4,344,397 97.75% 4,344,397 97.75% 100,164 *Reflects taxes collected as of June 30. Subsequent years will reflect taxes collected as of September 30 City of College Station 43 44 1990-1991 Annual Budget ANALYSIS OF PROPERTY EVALUATIONS TOTAL TOTAL TOTAL FISCAL MARKET EXEMPT TAXABLE ASSESMENT ASSESSED YEAR VALUATION VALUE VALUE RATIO VALUE 1981-82 413,412,581 413,412,581 100.00% 413,412,581 1982-83 769,595,425 31,709,751 737,885,674 100.00% 737,885,674 1983-84 870,794,856 29,592,994 841,201,862 100.00% 841,201,862 1984-85 995,066,947 35,420,320 959,646,627 100.00% 959,646,627 1985-86 1,138,489,106 36,875,269 1,101,613,837 100.00% 1,101,613,837 1986-87 1,157,639,695 36,629,372 1,121,010,323 100.00% 1,121,010,323 1987-88 1,138,980,618 38,631,099 1,100,349,519 100.00% 1,100,349,519 1988-89 1,160,147,843 38,535,922 1,121,611,921 100.00% 1,121,611,921 1989-90 1,157,030,039 38,794,667 1,118,235,372 100.00% 1,118,235,372 1990-91 1,244,411,436 142,931,914 * 1,101,479,522 100.00% 1,101,479,522 *The Increase in the exempt value Is due to the first part of an effort by the appraisal district to include government entity property In the total market valuation. nu... ...s r..fi....... o4...1.:.sw 1990-1991 Annual Budget CITY OF COLLEGE STATION.TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 1990 Date Incorporated October, 1938 Date first charter adopted October, 1938 Date present charter adopted August, 1983 Form of government Council-Manager Area in square miles Year Sa. MI, 1938 1.5 1948 4.2 1958 7.3 1968 17.3 1978 22.6 1982 23.8 1986 26.7 1988 27.7 1989 27.7 Miles of streets Paved 157.0 Miles Unpaved 2.5 Miles Miles of sidewalks 28.8 Miles Miles of sanitary sewer 210.0 Miles Fire Protection: Number of stations 2 Number of full-time employees 66 Police Protection: Number of employees(uniformed) 65 Number of employees(plain clothes, clerical) 25 Number of patrol units 15 One jail facility with a capacity of 20 City of College Station 45 46 1990-1991 Annual Budget CITY OF COLLEGE STATION.TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA(Continued) SEPTEMBER 30, 1990 Recreation: Number of playgroids 17 Number of basketball courts 10 Number of swimming pools 3 Number of soccer fields 6 Number of softball/baseball fields 11 Number of tennis courts 5 Number of picnic shelters 10 Number of gyms 1 Parks: Facility Acres Facility Acres Anderson Park 8.90 Longmire Park 4.20 Bee Creek Park 43.50 Merry Oaks 4.60 Brentwood Park 7.70 Oaks Park 7.50 Brison Park 9.20 Parkway 1.90 Brother's Pond 16.10 Raintree 13.00 College Station Central Park 47.20 Richard Carter Park 7.40 Community Center 7.80 Sandstone 13.20 Cy Miller Park 2.50 Southwood Complex 44.70 Eastgate 1.00 Thomas Park 16.10 Emerald Forest Park 4.50 University Park Site 10.02 Fairview 1.80 Wayne Smith Park 2.00 Gabbard Park 10.70 Westchester 10.00 Georgia K. Fitch 11.30 Windwood 1.00 Lemon Tree Park 15.40 Woodcreek Park 6.60 Lick Creek Park 515.00 Woodway Park Site 2.00 Lincoln Center 8.00 Lion's Park 1.50 TOTAL ACREAGE 853.09 1990-1991 Annual Budget CITY OF COLLEGE STATION.TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA(Continued) SEPTEMBER 30, 1990 Utility Fund: Electric users(Units Served) 18,466 Water users(Units Served) 15,501 Average electrical consumption: 29,699,182 KWH/Mo.during 1989-90 Average water consumption: 194,688 MGW/Mo.during 1989-90 Number of Employees Electric 47 Water 32 Sewer 35 Water Capacity: Number of wells 4 Combined capacity of wells 17,000,000 GAL/day Number of ground storage tanks 3,Total capacity 10,000,000 GALS Number of elevated storage tanks 2,Total capacity 3,000,000 GALS Miles of water lines 210.0 Miles Electric Capacity: Maximum capacity 120 megawatts Number of switching stations 1 Number of substations 2 Miles of distribution lines 110 Sanitation Fund: Number of users(units served) 30,138 Landfill size 119.53 acres Methodology Curbside pickup using plastic bags • City of College Station 47 48 1990-1991 Annual Budget CITY OF COLLEGE STATION.TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA(Continued) SEPTEMBER 30, 1990 Education: Attendance centers 7 Number of classrooms 350 Number of teachers 375 Number of students 5,400 Elections: Number of registered voters: Last general election 26,652 Last municipal election 32,787 Number of votes cast in: Last general election 1,800 Last municipal election 2,280 Percentage of registered voters voting in: Last general election .82% Last municipal election .63% Population: Census Count 1990 51,977 1989 54,653 * 1980 37,296 1970 17,676 1960 11,396 1950 7,925 * 1988 Estimate per Metropolitan Planning Organization and City of College Station Planning Department. SOURCE: City of College Station Cate of C;nllana Gtntinn 1990-1991 Annual Budget CITY OF COLLEGE STATION,TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA(Continued) SEPTEMBER 30, 1990 PROJECTED TEXAS A&M UNIVERSITY ENROLLMENT BY FALL SEMESTERS UNIVERSITY YEAR PROJECTIONS 1987 39,079 (Actual) 1988 39,163 (Actual) 1989 40,492 (Actual) 1990 41,131 (Actual) 1991 41,171 (Actual) 1992 41,092 1993 41,135 1994 41,000 1995 41,000 2000 41,000 SOURCE: TAMU Planning&Institutional Analysis,October, 1990. PRIMARY LABOR FORCE FOR BRAZOS COUNTY 1980-1990 TOTAL PERCENT TOTAL PERCENT YEAR LABOR FORCE UNEMPLOYED YEAR LABOR FORCE UNEMPLOYED 1981 47,301 4.2 1986 57,472 6.4 1982 50,140 4.1 1987 59,595 6.2 1983 54,790 4.6 1988 57,637 4.6 1984 57,516 3.7 1989 61,300 4.4 1985 56,504 4.8 1990 62,000 3.5 SOURCE: College of Business Administration Report on the Economic Assessment and Comparative Advantages of Bryan/College Station,Texas A&M University, 1984 for years 1980-1984. Texas Employment Commission, Bryan, 1990 for year 1985-1990. City of College Station 49 50 1990-1991 Annual Budget CITY OF COLLEGE STATION.TEXAS PRINCIPAL TAXPAYERS SEPTEMBER 30, 1990 Percent of 1989 Total Assessed . Taxpayer Tvoe of Business Assessed Valuation Valuation General Telephone Company Utility $ 28,534,840 2.58% Humana, Inc. Service 21,768,262 1.97 Westinghouse Electric Corp. Manufacturing 19,472,000 1.76 Southwest Savings Association Hotel 16,159,496 1.50 CBL Management Retail Mall 15,541,925 1.40 College Station Hotel Partners Hotel 11,116,740 1.00 Foley's Federated Department Store Retail 8,386,672 .76 San Antonio Savings Apartments 8,208,150 .74 Dillard Department Store Retail 7,437,332 .67 Jerry Moore Retail Center 7,352,640 .66 Sears Roebuck and Co. Retail 6,721,836 .61 Briarwood Trust Apartments 6,597,980 .60 Cain, D. R. Rental Property 6,402,280 .58 Plantation Oaks Association Apartments 6,362,880 .57 Texas Huntington Apartments Apartments 5,458,410 .49 F. M.Short Co. Apartments 5,050,950 .46 Sundance/Sausalito CS Ltd. Apartments 5,027,380 .45 J.C. Penney Co.,Inc.#2184-0 Retail 4,896,045 .44 Oakwood Apartments Ltd. Apartments 4,695,045 .42 HCA Realty, Inc. Hospital 4.685.380 .42 Total $1.993.876.243 18.08% SOURCE: Brazos County Appraisal District nit..: of f'_nllnnn C+n+i ' r+ 1990-1991 Annual Budget CITY OF COLLEGE STATION.TEXAS PRINCIPAL UTILITY CUSTOMERS SEPTEMBER 30, 1990 October 1989 Total September 30, 1990 Percent of KW Utility Customer Tvoe of Business KW Consumption Consumed Westinghouse Manufacturing 9,312 2.61% College Station Hotel Partners Hotel 5,696 1.59 CBL&Associates Retail 5,051 1.42 U.S. Department of Agriculture Government 5,004 1.40 City of College Station(City Power Plant) Municipality 4,808 1.35 Skaggs Alpha Beta Retail 4,022 1.13 Humana, Inc. Service 3,962 1.11 Kroger Company Retail Grocery 3,238 .90 Consolidated High School School District 2,969 .83 CBL&Associates Retail 2.940 .82 TOTAL 47.002 13.16% Total KW consumption for the period October 1, 1989 to September 30, 1990 was 356,838. SOURCE: City of College Station Utility Billing Department City of College Station 51 52 We're Committed k‘ To Excellence 1990-1991 Annual Budget GENERAL FUND SUMMARY APPROVED APPROVED FY 1989-1990 FY 1990-1991 BEGINNING FUND BALANCE $1,933,895 $2,151,200 REVENUES REVENUES 14,565,427 15,593,011 TOTAL AVAILABLE $16,499,322 $17,744,211 DISBURSEMENTS: DEPARTMENTAL REQUESTS $15,029,773 $16,088,320 EASTERWOOD AIRPORT 100,000 0 ECONOMIC DEV. FOUND. 50,000 50,000 BRAZOS COUNTY HEALTH DEPT. 62,624 69,533 CONTR.TO THE WAR ON DRUGS 25,000 0 RSVP 3,000 3,550 TRANSFER TO DEBT SERVICE FOR FIRE TRUCK 50,000 0 EASTERWOOD AIRPORT CONT. 0 100,000 CONTINGENCY 193,017 165,000 TOTAL DISBURSEMENTS $15,513,414 $16,476,403 ADJUSTMENT FOR UNEXPENDED APPROPRIATIONS (665,900) (728,840) TOTAL EXPECTED DISBURSEMENTS 14,847,514 15,747,563 CHANGE IN WORKING CAPITAL $1,651,808 $1,996,648 City of College Station 53 • 54 1990-1991 Annual Budget GENERAL FUND REVENUES As is typical of revenue sources, changes have occured to individual revenues differently. However, there has been a general trend for revenues to increase. Among the most important changes are 1) an increase in the rate for the city's portion of sales tax revenues, and 2) a policy change which has resulted in a decrease in Electric Utility in-lieu-of-tax transfers to the General Fund. Most of the revenues of the City continue to show moderate growth in the range of between 4.5%and 6.5%annually. The fiscal 1991 budget estimates continue that trend for most General Fund revenue sources. Certain revenue sources have shown a significant variation from that trend. Ad Valorem Taxes: The ad valorem tax rate allocated to the General Fund is 13.25 cents per hundred dollars valuation, based on a taxable value of$1,249,914 with a collection ratio of 96.5%. The fiscal 1990 tax rate was 16 cents per hundred dollar valuation on a slightly smaller taxable base,thus there is a slight reduction in the ad valorem tax supporting the General Fund. Sales Taxes: The sales tax rate for fiscal 1991 has been increased by 50%from a 1%sales tax rate to a 1.5%rate, which is the primary reason for the 45.2%increase in the revenue source. Although the rate is effective on October 1,the effect of the increase will not be realized for approximately two months into the fiscal year. Thus including the trend for some growth, approximately 5.9%,the revenue source is up significantly offsetting the effect of reducing the in-lieu-of-tax transfers. Interfund Transfers: Administrative Transfers: Administrative transfers from other funds to the General Fund are anticipated to increase approximately 5.9%. These transfers are used to offset the costs incurred by the General Fund on behalf of other funds for services such as personnel, finance, and general management. In-lieu-of-tax Transfers: As a result of a policy decision by the City Council the in-lieu-of tax transfer from the Electric Utility has been reduced by approximately 26.5% in an effort to move toward a goal of transferring approximately 9%of unreserved fund equity. City of Colleae Station 1990-1991 Annual Budget GENERAL FUND - SOURCES OF FUNDS FISCAL YEAR 1989-1990 $14,565,427 0.98% INTEREST 18.15% ADMINISTRATIVE $142,500 REIMBURSEMENT $2,352,549 2729% SALES TAX 2.55% FRANCHISE TAX $371,500 $3,975,000 - 2.87% MISCELLANEOUS $418,735 pplilll11111lllll...miIIII'I 2.99% FINES $435,000 12.33% PROPERrYTAX 2.08% PARKS REVENUE i= : --_ ;; / 0.50% MIXED DRINK TAX FISCAL YEAR 1990-1991 `% % $73,000 >f $15,593,011 3228% TRANSFER IN LIEU OF TAXES $4,701,449 1.37% INTEREST $213,500 15.97% ADMINISTRATIVE REIMBURSEMENT $2,490,791 2.24% FRANCHISE TAX $348,900 3.12% MISCELLANEOUS $488,870 37.20% SALES TAX IIII11II111I 1111I 3.78% FINES $587,000 $5,800,000 • .,,,,II�IImultliQllll 9.40% PROPERTY TAX '%� -=_ $1,485,800 %�� 0.49% MIXED DRINK TAX 2.25% PARKS REVENUE $351,290 24.19% TRANSFER IN LIEU OF TAXES $3,772,080 City of College Station 55 56 1990-1991 Annual Budget GENERAL FUND REVENUES FISCAL YEAR 1990-1991 ACTUAL REVENUE TOTAL ACTUAL BUDGET YEAR TO DATE ESTIMATES APPROVED ACCOUNT DESCRIPTION FY 1988-1989 FY 1989-1990 9/30/90 FY 1990-91 FY 1990-91 CURRENT TAXES $1,518,718 $1,717,524 $1,732,765 $1,415,300 $1,415,300 DELINQUENT TAXES 30,343 65,000 25,884 36,000 36,000 PENALTY AND INTEREST 17,823 13,000 15,745 14,500 14,500 SUBTOTAL PROPERTY TAXES $1,566,884 $1,795,524 $1,774,394 $1,465,800 $1,465,800 LOCAL SALES TAX $3,750,936 $3,975,000 $4,022,587 $5,800,000 $5,800,000 SUBTOTAL SALES TAX $3,750,936 $3,975,000 $4,022,587 $5,800,000 $5,800,000 MIXED DRINK TAX $74,377 $73,000 $75,362 $77,000 $77,000 SUBTOTAL SELECTIVE SALES $74,377 $73,000 $75,362 $77,000 $77,000 BANK FRANCHISE TAXES $5,697 $15,000 $9,408 $12,000 $12,000 GAS FRANCHISE TAXES 60,225 63,000 72,994 75,200 75,200 TELECABLE FRANCHISE TAXES 58,745 61,700 59,911 61,700 61,700 TELEPHONE FRANCHISE TAXES 220,748 231,800 193,626 200,000 200,000 SUBTOTAL FRANCHISE TAX $345,415 $371,500 $335,939 $348,900 $348,900 MIXED DRINK $13,637 $11,000 $13,638 $12,000 $12,000 GAME MACHINES 1,955 2,000 2,205 2,000 2,000 ELECTRICAL LICENSES 1,225 1,260 1,335 1,500 1,500 TAXI 15 100 100 100 100 ITINERANT VENDOR 513 0 576 500 500 AMBULANCE PERMITS 0 0 100 0 0 WRECKER PERMITS 0 200 2 300 300 SUBTOTAL BUSINESS LICENSE $17,345 $14,560 $17,956 $16,400 $16,400 ANIMAL LICENSES $40 $0 $20 $100 $100 BUILDERS PERMITS 49,137 56,000 47,500 51,000 51,000 ELECTRICAL PERMITS 7,781 10,000 7,361 6,000 6,000 City of College Station 1990-1991 Annual Budget GENERAL FUND REVENUES FISCAL YEAR 1990-1991 ACTUAL REVENUE TOTAL ACTUAL BUDGET YEAR TO DATE ESTIMATES APPROVED ACCOUNT DESCRIPTION FY 1988-1989 FY 1989-1990 9/30/90 FY 1990-91 FY 1990-91 PLUMBING PERMITS $23,143 $25,000 $21,855 $25,000 $25,000 SUBTOTAL LICENSES/PERMITS $80,101 $91,000 $76,736 $82,100 $82,100 STATE GRANT: TRASER/STEP $1,733 $7,500 $0 $3,210 $3,210 TRASER GRANT: B1CY 0 1,094 2,852 0 0 STATE GRANT: PL 112 12,490 0 0 0 0 SUBTOTAL STATE GRANTS $14,223 $8,594 $2,852 $3,210 $3,210 BINGO TAX $0 $0 $0 $0 $0 SUBTOTAL SHARED REVENUE $0 $0 $0 $0 $0 ADAMSON CONCESSIONS $5,626 $8,000 $5,251 $6,000 $6,000 BEE CREEK CONCESSIONS 4,016 3,800 6,034 4,500 4,500 CENTRAL CONCESSIONS 21,064 23,000 30,239 23,000 23,000 LINCOLN CONCESSIONS 1,592 0 0 0 0 SW LITTLE LEAGUE CONCESSIONS 19,600 14,000 19,786 20,000 20,000 SW SR LEAGUE CONCESSIONS 5,959 5,500 8,843 9,000 9,000 MISCELLANEOUS CONCESSION REVENUE _ 7,267 7,000 8,426 10,000 10,000 ADAMSON POOL REVENUES 19,381 20,000 19,488 20,000 20,000 SOUTHWOOD POOL REVENUES 29,439 25,000 24,891 27,000 27,000 THOMAS POOL REVENUES 19,952 20,000 22,457 20,000 20,000 AEROFIT SWIM LESSONS 3,136 2,700 1,754 2,000 2,000 ADAMSON SWIM LESSONS 30,130 25,500 32,033 30,000 30,000 THOMAS SWIM LESSONS 11,187 10,000 13,832 11,000 11,000 TENNIS PROGRAM 0 0 0 20,640 20,640 MISCELLANEOUS SPORTS INSTRUCTION 1,649 800 10,190 6,000 6,000 ADULT BASKETBALL REVENUE 5 4,800 1,085 2,000 2,000 ADULT FLAG FOOTBALL REV 275 0 678 1,200 1,200 ADULT SOCCER REVENUE 2,020 0 1,495 0 0 ADULT SOFTBALL REVENUE 92,217 91,100 94,512 96,000 96,000 ADULT VOLLEYBALL REVENUE 0 1,600 0 1,200 1,200 City of College Station . 57 58 1990-1991 Annual Budget - GENERAL FUND REVENUES FISCAL YEAR 1990-1991 ACTUAL REVENUE TOTAL ACTUAL BUDGET YEAR TO DATE ESTIMATES APPROVED ACCOUNT DESCRIPTION FY 1988-1989 FY 1989-1990 9/30/90 FY 1990-91 FY 1990-91 FITNESS RUN REVENUE $131 $720 $710 $950 $950 TOURNAMENT REVENUE 60 0 5,500 0 0 YOUTH BASKETBALL REVENUE 12,964 12,000 13,795 14,000 14,000 YOUTH FLAG FOOTBALL REV 3,530 7,000 4,930 6,000 6,000 FOLKFEST REVENUES 10,974 5,000 8,707 8,000 8,000 JAZZ FEST REVENUES 0 0 1,500 1,500 1,500 MISCELLANEOUS SPECIAL EVENTS 1,647 5,000 5,324 5,000 5,000 TEEN CENTER ADMISSIONS 3,132 2,500 1,202 1,900 1,900 TEEN CENTER MEMBERSHIPS 789 750 617 800 800 COURT LIGHT FEES 2,315 1,600 552 0 0 LINCOLN CENTER PASSES 409 600 851 600 600 HISTORICAL PROJECTS 666 2,000 1,644 2,000 2,000 MISCELLANEOUS PARKS REVENUE 5,384 200 565 1,000 1,000 SUBTOTAL PARKS&RECREATION $316,516 $300,170 $346,891 $351,290 $351,290 ARREST FEES $3,507 $2,500 $44,405 $35,000 $35,000 AMBULANCE SERVICE 107,054 63,500 82,971 64,000 64,000 CERTIFICATE SEARCHES 6,453 5,000 8,060 7,000 7,000 COUNTY FIRE ALARMS 0 5,000 0 4,800 4,800 FALSE ALARM FEES 4,770 5,000 6,240 5,800 5,800 FILING FEES 3,524 8,850 6,674 10,000 10,000 JAIL SERVICES 40,830 50,000 62,340 5,000 5,000 MAPS/PLANS/ORDINANCES 1,668 3,250 1,308 500 500 WARRANT SERVICE FEES 14,875 15,000 13,829 12,800 12,800 XEROX/REPRO CHARGES 863 2,000 985 900 900 OTHER MISCELLANEOUS CHARGES 430 100 45 2,100 2,100 SUBTOTAL MISC.CHARGES FOR SERVICE $183,974 $160,200 $226,857 $147,900 $147,900 MUNICIPAL COURT FINES $490,183 $435,000 $525,094 $575,000 $575,000 MISCELLANEOUS FINES 0 0 11,061 12,000 12,000 SUBTOTAL MUNICIPAL COURT $490,183 $435,000 $536,155 $587,000 $587,000 City of College Station i - 1990-1991 Annual Budget GENERAL FUND REVENUES FISCAL YEAR 1990-1991 ACTUAL REVENUE TOTAL ACTUAL BUDGET YEAR TO DATE ESTIMATES APPROVED ACCOUNT DESCRIPTION FY 1988-1989 FY 1989-1990 9/30/90 FY 1990-91 FY 1990-91 PAVING ASSESSMENTS $21,722 $40,000 $14,251 $40,000 $40,000 SUBTOTAL PAVING ASSESSMENTS $21,722 $40,000 $14,251 $40,000 $40,000 UNRESTRICTED $211,818 $136,200 $299,788 $210,000 $210,000 RESTRICTED INTEREST: M.C.C.B. 0 2,800 0 0 0 RESTRICTED INTEREST: CEMETERY 4,049 3,500 2,424 3,500 3,500 SUBTOTAL INTEREST $215,887 $142,500 $302,212 $213,500 $213,500 BALLFIELD RENTALS $1,120 $500 $2,960 $1,400 $1,400 LINCOLN RENTALS 20 500 0 0 0 PARK PAVILION RENTALS 15,379 15,000 16,138 15,000 15,000 TEEN CENTER RENTALS 937 950 113 60 60 MISCELLANEOUS RENTS AND ROYALTIES 102,810 35,000 29,658 30,000 30,000 SUBTOTAL RENTS&ROYALTIES $120,266 $51,950 $48,869 $46,460 $46,460 OTHER INTEREST REVENUES $2,187 $0 $389 $0 $0 SUBTOTAL OTHER INTEREST $2,187 $0 $389 $0 $0 COLLECTION SERVICE FEES $11,475 $10,000 $14,467 $14,000 $14,000 CRIMINAL INVESTIGATION REVENUE 0 0 1,323 - 0 0 SALE OF ABANDONED PROPERTY 3,825 0 0 0 0 GENERAL FUND REVENUE 17,405 15,000 20,103 20,000 20,000 CEMETARY FUND REVENUE 5,820 5,000 6,683 6,600 6,600 SALE OF SCRAP 184 3,500 1,562 5,000 5,000 OTHER 31,610 25 40,512 5,000 5,000 SUBTOTAL MISCELLANEOUS $70,319 $33,525 $84,650 $50,600 $50,600 City of College Station 59 60 1990-1991 Annual Budget GENERAL FUND REVENUES FISCAL YEAR 1990-1991 ACTUAL REVENUE TOTAL ACTUAL BUDGET YEAR TO DATE ESTIMATES APPROVED . ACCOUNT DESCRIPTION FY 1988-1989 FY 1989-1990 9/30/90 FY 1990-91 FY 1990-91 ADMIN TRNSFR: COMMUNITY DEVELOP. $137,537 $183,027 $140,615 $177,525 $177,525 ADMIN TRNSFR: HOTEL/MOTEL 152,059 156,851 156,851 178,632 178,632 ADMIN TRNSFR: BVSWMA 0 0 0 40,000 40,000 ADMIN TRNSFR: ELECTRIC 377,683 396,367 396,567 694,631 694,631 ADMIN TRNSFR: WATER 511,699 537,285 537,285 206,345 206,345 ADMIN TRNSFR: SEWER 328,949 345,397 345,397 184,304 184,304 ADMIN TRNSFR: SOLID WASTE COLL. 267,438 194,620 194,620 220,644 220,644 ADMIN TRNSFR: ENERGY 0 13,000 0 0 0 ADMIN TRNSFR: LANDFILL 0 0 0 96,148 96,148 ADMIN TRNSFR: INVESTMENTS 0 0 0 36,490 36,490 ADMIN TRNSFR: INSURANCE 0 0 0 49,788 49,788 ADMIN TRNSFR: UILITY BILLING 79,217 80,802 80,802 141,050 141,050 ADMIN TRNSFR: GOB 1982 3,173 0 0 0 0 ADMIN TRNSFR: GOB 1982-11 101,041 75,000 75,000 60,000 60,000 ADMIN TRNSFR: GOB 1984 116,141 90,000 90,000 90,340 90,340 ADMIN TRNSFR: URB 1982 13,660 10,000 10,000 0 0 ADMIN TRNSFR: URB 1982-II 25,584 20,000 20,000 50,000 50,000 ADMIN TRNSFR: URB 1984 279,590 250,000 250,000 264,894 264,894 LIEU OF TAXES: ELECTRIC 3,674,764 3,568,500 3,568,500 2,623,500 2,623,500 LIEU OF TAXES: WATER 437,472 594,750 594,750 594,750 594,750 LIEU OF TAXES: SEWER 262,483 411,750 411,750 411,750 411,750 LIEU OF TAXES: SANITATION 126,449 126,449 126,449 142,060 142,060 SUBTOTAL TRANSFERS $6,894,939 $7,053,798 $6,998,586 $6,262,851 $6,262,851 SALE OF GENERAL FIXED ASSETS $19,049 $20,000 $210 $100,000 $100,000 SUBTOTAL SALE OF ASSETS $19,049 $20,000 $210 $100,000 $100,000 GRAND TOTAL $14,184,303 $14,566,321 $14,864,896 $15,593,011 $15,593,011 City of College Station • •• 1990-1991 Annual Budget • GENERAL FUND - USES OF FUNDS • FISCAL YEAR 1989-1990 $15,513,414 23.14% POLICE 589 488 1.55% CONTRIBUTIONS TO $3, OUTSIDE AGENCIES $240,624 . s. 0.52% COMMUNITY SERVICES $80,554 , 18.66% FIRE S2,895,165 / 8.29% FISCAL/HUMAN RESOURCES $1,285,315 ////,: 4.12% GENERAL 124% CONTINGENCY GOVERNMENT $839,147 \\\ \\ 3193,017 7.52% MANAGEMENT 8.58% DEVELOPMENT SERVICES $1,186,992 • SERVICES $1,331,255 FISCAL YEAR 1990-1991 0.32% MISCELLANEOUS $50,000 $16,476,403 10.42% PUBUC SERVICES 15.63% PARKS&RECREATION $1,617,057 $2,424,789 22.88% POLICE 313,789,543 1.35% CONTRIBUTIONS TO OUTSIDE AGENCIES $223,063 0.68% COMMUNITY £3, SERVICES $112,626 8.66% FISCAL/HUMAN j 18.01% FIRE $2,987,404 RESOURCES $1,427,488 3.87% GENERAL GOVERNMENT E637,883 1.00% CONTINGENCY 8.09% MANAGEMENT 7.49% DEVELOPMENT • SERVICES $1,346,652 SERVICES $1,234,477 14.79% PARKS&RECREATION 13.08% PUBLIC SERVICES S2,437,395 $2,155,052 City of College Station 61 • • • • 6 2 1990-1991 Annual Budget GENERAL FUND DEPARTMENT SUMMARY •' • •:PCF.:faNDITUFE..EW DEPARTMENT. • . •• . • • 5":-;:;••••• • * . ..• •••• • RCDMMDD ..••• • 41>CHANGE IN • •••.; '''''•.. ••• ACTUALBUDGET ACTUAL• • REOU $T APPROVED BtD( ET FROM Divtiok • NERAL GOVERNMENT . $$39 147• • •• • • $6085G3 $526,371 $s37,683••• ;;;;;;• : .. • .;..... :•4•:i210-490 . • .................. *•• ACTUAL BUDGET ACTUAL REQUEST APPROVED BUDGET FROM . .. . % •.- :.$104.90 • •. SUPPUE . MAINTENANCE • • • ••••::: • 564795 564795 :.::::• OTHER PURCHASED ERV 647.V12 :434, •. • CAPITAL OOtiAV:f.• • 664 23••• • •••• . ... • • .;•• •••:. . 5429;47.-6:; :• • • APPROVED %CHANCE IN FRS°. NNELSUf4.181%, . BUDGET BUDGET BUDGET RECOMMENDED BUDGET BUDGET FROM DEPAITMENT - " :• .:::0601'6*41 • • • * :#i0"0*0:4010.4414EOPOACE :.. •. - •2400 9-00 . •• •• agli**):• . •32 OQ • i-0;$* :••••••••• ••:-.-•••• ••:•"-:::•••'::••••COMMUNIlf•Y•-$ERV ::::%••••••••••••:.•••••• -f-r•••:.:• 000 •.•••••::::::-...:••• • •* 1.00 200 •• •.: • •-•-• POLICEDEPARTMENT .. •8700 *••• • • - '••• *.4100 - • • .8g 51:1•-•-• "..;••••••::P%7414.•• RRE DEPARTMENT .• •• '7566. i1:-•-•• 7500:•••. ; 78.00 . " 75QQ -•• 75 Mi:- 1.82% • DEVELOPMENT$ERVICES . • • • '31.60 . - • •8. ,00•• . 8000 . 4.25.54: • .. •:. . ••:.*•: :•.•• • •.... 3460. 35.t0 4200 ..4C00 • 44,00. 4.76% . • . PARK$&RECREATIOt'x i 513 •• . .•; - 5250•.: :" • :. 50-50: ••• 52,50 •. 52.5.0 • • 1-06*-1,... MANAGEMENT SERVICE$ 7 • • • 500 • v.:: 18.00 • . • . 18.00"- 556%. . • • ••*-001tRACFUNDACITAL1*---]•* • : 350.50-• 357,00 • 358.00 • 2:14%. •• City of College Station 1990-1991 Annual Budget GENERAL GOVERNMENT GROUP ICITY COUNCIL I CITY SECRETARY I I CITY MANAGER I I LEGAL City of College Station 63 • • 64 1990-1991 Annual Budget GENERAL GOVERNMENT DEPARTMENT SUMMARY ........................................................................................................... . ••:i':::::•••••••••• • •:::•••••• •••"::::'. • ••• • .• . . REOQMMENDO %CAN( IN ACTUAL BLJET ACTUAL REQUEST APPROVED BUDGET FROM ..... PY44-4CKil.• MA AN OUNCIL '$29715 • .... :.::• : : 4487 • , • : .:• . -• ,.. • . - ..•• • • ..• ••• ;-4101) RECOMMENDED %CHANGE IN ACTUAL BUDGET ACTUAL REQUEST APPROVED UDE11ROM ••••••••••••• . : : .•.•. . • • • - ,•,: •. .• • . • • •::•'• • ..• • :•:•:". •:•-• .• • .- • . * :.:...• :.••:...:.:. . • •••• • • MAINTENANCE .• PROFESSIONAL SERVICES . • 4 000 . • •• ••••••••:•:•••:.:•:•••••• • • • * • • : •• • ; :: I11836 •.:::: 17;2$0::. •••• . • . : ; APPROVED •••• • ••• " .. ••• .• . •••. • %CHANGE IN ::••• 1. : •.•• .....•• . •.• : " : •••• *:• •..:BUDGET •• • •:•• •••..F.*981:89 • FY 91 9(7:Ito •• •••:•••••••••• : ••.• " atj• f.".• 000 • ...0.00 .••0 00 • :::" • *•••• " : ..••••CITY SECRETARY:ii::::if:•• .:.•• •• •••: 000 .. • •. 0,00 • -.300 • ..• .:..• 0%00 • ••. • CITY MANAGER * ••••i*:-*..:.•••• ••• 6-00•-* • • ••. 9 00 • " .• • •9.00 ••• 2..00 • **" • . •200. : -*X.*.39.c • •: - •. - . • LEGAL 600 • ; e00-: 6.00 • •:. ::.:• ; 6.00 ':.• • • . &ODA,: . •• ••DEP4RT.MENT • :1 200 11.00 :*1 ,00• ..I.:. •• City of College Station 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 10-GENERAL GOVERNMENT 01-MAYOR AND COUNCIL .EXP END ITURE BY ACTIVITY:: •: . . • : . .•...... • . ...• • •••••:•••• f • •:: " " RECOMMENDED :: • : %CHANGE IN • :. . .„ . . . . . . ....................................... ACTUAL BUDGET::: ACTUAL: • REQUEST• •::: APPROVED BUDGET FROM • FY:99-90 FY . • ...FY 90-91.: :::: :FY 90-91.. .P1 90 TO FY 91 • :••• : ••:$29;50..• $29,520 . .-..0.66,‘ • • • . .• • $9tX016::::.... :: • . $29520::. $P9,52,C)•:" coLASSIFICTI QM' • " • • • .• • • .• • ...RECOMMENDED • :::::::. %.:OHANGE:IN ACTUAL BUDGET :::: • BUDGET FROM• .::: FY 8889 FY..89-90. : • FY:89„.90:: ••••. :••• •.• •••••:. FY90 91 "...•• ...:Fy.awat• 90 TO .............,........ „.... & ::" $0 . $t) • • • . • •: SUPPLiES • •-•••••• :":: ::••••••:. " ::•:.•••• GISO 8G7 8110MAINTENANCE • •••••••'••. :•-ty_4.1,;; • :.• •:. ••• •• 4188 •••••.• •• ••23$ ..• • 44$.094‘. PRO1E$$IONAL SERVICES : ....• 0000 0 : ..0.001(4 •:. ••• •• • " • •• .•• •••:. • ••• . •- . ...................................••••:•••:••• •••••:••••• i•••••:: 19271 289.:••• 21:549f "• : 4 0 0 . •...... . • '420;:5 - APPROVEt) %CHANGE IN • • .:::•BUDGET • ••REcomme4bEn BUDGET FROM • •••. • .••••.:•••••'•••• ••••.• -.• ...:FY90 TO FY..$111:.;.. ....... ....... 000000 • .:... 000 000 • •. :•:•:.:0.00 . •6.0(352" i:::::./XV.1$104.170TAL • ...'• •": :0.00: . . • 0,00 .. • 000 ::: • •- . • 0.00% City of College Station 6 5 • 66 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 10—GENERAL GOVERNMENT 01 — MAYOR AND COUNCIL 501 — MAYOR AND COUNCIL ACTIVITY DESCRIPTION OBJECTIVES As prescribed in the City Charter,all powers of the City and the determination City Council Issues: of all matters of policy shall be vested in the city council. Several of the 1. Wolf Pen Creek powers exercised by the City Council Include: 1)To appoint and remove 2. Northgate the City Manager;2)To establish administrative departments and establish 3. Revenue Sources(Bond Issue) the organization and functions of divisions; 3)To adopt the budget of the 4. Branch Library(CIP Plan) City; 4)To authorize the issuance of bonds by a bond ordinance;5) To 5. Community Appearance inquire into the conduct of any office,department or agency of the City;6) To provide for a planning and zoning commission,and a zoning board of 1989-90 1990-91 adjustment;7)To adopt plats. PERFORMANCE MEASURES ESTIMATED BUDGET GOALS Number of Council Meetings 35 40 To represent the community in a fair and equitable manner. To provide Number of Council Agenda Items 700 900 City staff with adequate resources to accomplish their duties and Number of Proclamations 31 40 responsibilities. To provide an atmosphere conducive to economic growth. To maintain an attractive community. To maintain sound fiscal practices and policies. BUDGET.SUMMARX: APPROVED;..: :ACTUAL'::: ACTUAL BUDGET:; ACCOUNT DESCRIPTION; :.::'. _ :::;FY 88-89:: : EY$9.9O FY9P-91:: SALARIES&RENEFITS. :; 30.. : SUPPLIES 4E 6807 6,110 MAINTENANCE T 238.,. 1,021 PROFESSIONAL.SERVICES tl:; 0 -0 PURCHASED PROP SERV_; : ; : . 0;. 3,700:. 0 OTHER PURCHASEDSERVs 0 19,271 22,389 CAPITALOUT.LAY 0 0 0 ACTIVITY CENTER TOTAL $46 $30,016 $20,520 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 10-GENERAL GOVERNMENT 02-CITY SECRETARY • ,•••••••••••. Exp: NpITUR ::f4ytke.717.1vITY••••i:::::..•••••:::.:••• •• ••••••• •••• • • •:.:••••••••......: • •:•":"......••••••••.:•••••::"""-••••••••••-•••••••••-"--""•••••:-•:"."...• •-•••••••••:,--• •• ••• •"•••••••••••-• • •••• ••••••••••••••••••••••••••::••••••••••••::::::•::::::::::••••;:.::::.-••••••••••:::.:::•••••':::"::::•••••••••,... •Rec)mii.46-t4pEp. •••••••••••••••••••••••••••••-•••-••••••• ••••••••::.• • %:CtIANGE•Ififf..:":••••••.• . • .. • ACTUAL 8UD( ET ACTUAL •••:. • .::::•::•i•f:ii:.::::::•••••:'.•:•:•••••;•••••:':'••••••:•••: •••••••?::::.:•:••••••:•••:•::•••ER:::,•::.i:Ei.-.::::::1 .• •••••••••••REQUSST.i:.::: : •BUDGET.FROM.....**. - • • ::.•••••••••••••••••:•••••FY• •••.....••••••••••••••••••."•?:"Fy • • •• ••::: ••:•.... • . • . • . • . . ••••••••:::::•••:'••• • *••••••.::„. . . . . • • • ACTUAL . . ••••••: 0.711.44:•••:•::•:..• : ••••••:::13EQUP.::::•••::••:••• . BJDCjET FROM ......... .. ..... F.Y.stC).:::•••••••:.••• .. 80:01...• • • ••• "••••:i•••••::::::i:•••••••••.- •••••••:"•••••i••••: • ••• *i•••••••••••:•••••••:i.......f•• " ::"••••• • M••••::.*:•••••••••"*.•:::•••::?:::••:.:::.••••••••:•?••••••:•:•••• • . ••.•••. • .•. •• . :. • •• .•:.• • : • :.:• • •-•••... • .. • . •••.• ••• ::•••••••• •••••••••: ••••::::::••••••••I•••:$4 •:*••; ..•••• ....................... • . ••••:.•••:...:".. " •.:: • .••• ••.. ..• •• . •• • •• ••• ":•••••••.: '••• •••••••• ••••••••••••:•••••:;•::0C.::::::. •••:••••••::::.:•••••••" . •.1 •••*•:.•••••::::•• .. •:.::••••••:••••i.,••••:••.. .712..:e ••:a;•170 • .• • •• • MAINThNAt10E • • •:•••••••••• " •71 •:•••• •••• 61 • .••••••••••• ::::::::::::::::::::::::: • • • • •• •• •• . • , .• • •':"' PROFESSIONAL SERVICES 00 0 •:::". • • 5322 445 I 6I • . CAPITAL OUTLAY 0 0 1 192 .•••••"••••:: 0 0 : :BUtGET •••••8UDET BUOGET 9017 CFY SECRETARY • : 00000 • - " • " City of College Station 6 7 • • • • 68 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 10-GENERAL GOVERNMENT 02 -CITY SECRETARY 502-CITY SECRETARY'S OFFICE ACTIVITY DESCRIPTION This division is responsible for the preparation for all City Council meetings 2. To prepare for and hold all elections ordered by the City Council,and and certain committee meetings;for keeping permanent records of all to take appropriate follow-up action. council action; for publication of legal notices;for the filing of birth and 3. To continue development and implementation of a records management death certificates;for issuance of certified copies of official documents; program to meet the guidelines and schedules established by recent for preparation and maintenance of the records relating to the City legislation(H.B. 1285) cemetery and interments therein; for acting as a bridge between City 4. To coordinate and provide timely and sufficient Agenda information to Council and the citizens of College Station(Council Committees,information the City Council,staff, media,and the general public. on ordinances,assistance with proclamations,etc.);and for administration of all elections held by the City of College Station. 1989-90 1990-91 PERFORMANCE MEASURES ESTIMATED BUDGET GOALS Delivery of outstanding quality service to each one of our customers. Number of Birth/Death Certificates Filed 1,099 1,300 Number of Certified Copies Issued from 1,601 2,000 OBJECTIVES Birth/Death Records 1. To Increase productivity through computer technology. Number of Cemetery Spaces Sold (Deeds and 78 100 a) Transfer all cemetery records onto computer diskettes. Contracts Issued, Records Made) b) Use new computer program to input index of council actions. Number of Council Agenda Items 700 900 c) Implement a calendar for council agreements, annual permits, memberships,and appointments BUDGET SUMMARY ; PERSONNEL SUMMARY • APPROVED ACTUAL _ BUDGET ABUDGE7' ;APpRovpBUDGET ACTUAL BUDGET •POSITION'CLASSIFICATION FY 89-90:. FY.90-91": • FY 89-90> FY.9044'; • ACCOUNT:DESCRIPTION F?88-89 ; FY89-90 ` FY90 ... ..:.::.: 1;+94:.: :: 524,713 -.: ..,. .. . CITY SECRETARY , 1"; • 1 534, SALARIES&BENEFITS' 842964:` $85;955 $76,241 ;.:, ASSISTANT CITY SECRETARY" 1' 1 20,978::. 1;732.: 1" 1, 7,746,.'. 18 905': 64. SECRETARY.: MAINTENANCE '" ':':.:._"" Q: 714 615 PROF"ESSIONAL.SERVICES:: 0 T 0." .;,OTHER SALARIES ' 1,050 500 PURCHASED.PRDP:':SERVr; 13. 4,453 T;361 TorAL sALA13iEs 74,468 63,1.84 OTHER PURCHASED SERV : 4;259 16;555 43,116: TOTAL-BENEFITS 13,037 13,057 CAPITAL OUTLAY 1,192 d TOTAL SALARIES8.BENEFITS 3 .3 m687,5005 $76,241 ACTMTY CENTER TOTAL $4087 5110,601 $.124,503: (' + , -.f (`."I1.,e. 0+nt6�.% 1990-1991 Annual Budget • DIVISION SUMMARY DEPARTMENT DIVISION 10-GENERAL GOVERNMENT 511-CITY MANAGER • REOQMMNDEfl %C4AWGE IN ACTUAL UDET .. ......IFAPPROVED•....EOCIGE.r.::IF,ROM:•..."'S• •:•••••••.:. ' 4AI ACTUAL UflGET ................................................................................ • • ACTUAL REQUEST APPIQVE[} DET FROM FY 8940 FV.9041 . . : :: : • . • • •......: • • . " .....„„....„ „„......„.... . . „... • .....*:••••• . . 7000 „... • I40Q 7rn0. 730•. " • •••••?....•••••"..... ...................... . , ..„..„„.. 9429 29 49 CAPITAL OUTLAY 17s6 0 : • .: 90 0 0 0.00%APPIOVEO %CHANGE IN . • BUiXET • :.. - ""--.• • -- • • ACTIVITY FYRi-88 . : :.•'FY CITY MANAGER $00 900 300 O0 • . 9-00 • • • •••.: • •:" City of College Station 69 70 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 10 - GENERAL GOVERNMENT 11 -CITY MANAGER 511 -CITY MANAGER'S OFFICE ACTIVITY DESCRIPTION OBJECTIVES The City Manager is responsible for providing the City Council with the 1. To provide the Council with timely and sufficient information. information needed to conduct the affairs of the City, the review and supervision of all departmental operations along with the reviewing and 2. To maintain up-to-date policies and regulations. updating of management policies and regulations of the City. The City Manager is also responsible for Civil Defense Planning for the City as well 3. To encourage an innovative approach to problems. as conducting contract negotiations, planning the City's future, and recommending to the City Council steps necessary to assure future 4. To efficiently and effectively negotiate contracts for the City. supplies of water and electricity. 5. To supervise and coordinate the staff and review all departmental GOALS operations. To coordinate Council activities, negotiate contracts,and supervise the staff in such a way as to provide efficient and effective municipal services 6. To maintain a long-range outlook and provide the Council with to the citizens of College Station. recommendations for the future. BUDGET SUMMARY. ." .PERSONNEL SUMMARY . APPROVED S . E a APPROVED UAL BUDGET E T: .. . ::::...:.:. ACTUAL.:. ;.ACTUAL;; BUDGET POSITION CLASSIFICATION ';.•. FY0-90 : FY90.91 : APPROVED,' ACCOUDSCRIPO ':>, Fi 88 FY89.90 FY90-91 .: . : ; . " " ClymANAGR .. 1.. 1 $86,499;:.. S93,o9o-. : :!:,;SALARIES&BENEFITS;;" $224,079 : $139;592 $135,770: :" ; 20,69S: 22,921 .. .,SUPPLIES` : $450 .;:4;S11.: . 3 700 ADM 1NISTRATNA ASSISTANT 0 0 ..; 19,7901 ,0a:, : • >MAINTENANCE : " 3;153::; 183. 270: PROFESSONAfSERVCES:;;::': 5;100:' 14p0 7�000 OTHER SALARIES :•PURCHASED:PROP.SERV. :15,161" ' . 6,550 ' .' .., 1 73D 11 IOTA( SAlJ4piES 12B;986_ B011' . OTHER_PURCHASEDSERV 74;275" 26,870 29,429. ' " , CAPITALOUTLAY 13,756 690 . p. ', TOTAL BENEFITS 1$,991 19;759 .„. BENEFITS 2 $146 977: $135;770" TOTAL SALARIES& 2 ACTIVITY:CENTER.TOTAL: : > . $346,a26. $192,196 S177,899'" O%:4.. ...t ^..11�..... c64...4:..... 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION • , 10—GENERAL GOVERNMENT 503—LEGAL • ...... . .. . .... ::::....:::::::......::.:................................:........ ..............................A ::::: •$ LI �`'>.::.:'.>::::::::::;::> :':::: A • AL• .•. .•:.;: ...:RE �. PR(3 ;B[jE3(iEl`FFI;QIIA:::: • • l ':.>.>�>:::: :.' 9C�� :... ......�t� .. ...I�....... . :..'.;:.;::.;..:#.fah£.:.;::;;.;:.;:.;;;>::.>:.;:.;:.::.;:.;:.;::.;:.::..• ::.:.;:; .:::.;:.:::::: .:.:::.. .�'��Sf6vr4::.;.::..:.::::::. :.::,427�r�. ::::.-.. .:.::: S �+�(3-.. .. .. ::::.; 529�.�&0�................�'�',s. B $•«�Q'Rt±::>::.; :::.:...:...:.13k1ft�a[' I!J:7 TAL:::::':>:'.i>::::>: ;;>>:::.;:'::::>::::>::>:::>::":::::>::;:::•>:::�'" #`i ".:.::::<::`:;::::::: :`' :..:. ..:..:.:. . .:.::.:: ... ..... .. ..... :.':;:4b..�£�AN�i�:1�:;.:' ''; € ::;::.<::::' A UAL; ;::... AEQU .s�" :<::':::>;>:.``:{1PF?RQVEf?::[z :BE t l:F[3C11ui: 1 A :lti:BE1±IEFIT$ �$F¢92[:'.;::.'::::.>:::.>.:` 25+fG :'•:: 227 9 ' • ;:::::� IaNA�,s��v�eE�. :. . ,:;.:" .::.::::�, :.. .:.:. : .:. goo..::.::. r�s r�oa. >: ::"':::. ....,. . . .. :... . ;:>:.:::;:::E t NNE IaANIAI iY BY ACTIVITY • >::" :>::::<':. £JAG :>::;`..'` ' :: Ht.I.DPET• . :.. FY.$ i$$:r::::::>>:::<'::::.':;:: =Fs:SF3$T::>::?:;:[i':::[>' : • ;:: :::::::.: :::r::;.•. .;5�..:.:::. ..::..:.: :.::>:; 6.U0:::>:":::.>:>.. . City of College Station 71 • • 72 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 10-GENERAL GOVERNMENT 13- LEGAL 503- LEGAL OFFICE ACTIVITY DESCRIPTION GOALS The Legal Department is involved in litigation, both in pursuing and To provide cost effective, accurate, and up-to-date legal service and defending the same. The priority has been on the defense of litigation advice to the Staff,Council,and various Boards. because of the amounts involved.The role of the Legal Department Is also to provide legal adviceto the Staff,Council,and various Boards.The Staff OBJECTIVES actively participates in easement and other land acquisitions which include 1. To address litigation in-house as much as possible. condemnation proceedings. Contract negotiation and preparation Is 2. To provide timely preparation of documents. another area that the Legal Department is heavily involved in. Contract 3. To advise Council and staff as to best legal posture for the City. Review Committee work takes substantially more effort than in the past. 4. Regularly report to the City Council on significant actions. More emphasis has been placed upon public utilities in the last year. We 5. Report on recent State Legislative session,and those laws affecting concluded the yearwith the hiring of two new Assistant City Attorneys and our City. alegal secretary. Generally,the Legal Department providesservicestoail 6. Aggressively enforce ordinances as directed by the City Council. of the City Staff. During the last year we have placed more emphasis on 7. Aggressively enforce ordinances applicable to community appearance. aggressive ordinance enforcement while still trying to attain our goal of 8. Review and revise City ordinances as necessary. being cost effective.The Legal Department has simplified the process for 9. Lobby for legislation,State and Federal,that the Council supports. citizens to request the filing of complaints in municipal court. More 10. Assist in the implementation of new programs and projects. emphasis has been placed upon safety issues and accident review. BUDGET;SUMMARY PERSONNEL UM RY ` `APPROVED..APPROVED .APPROVED 'ACTUAL ::: BUDGET= BUDGET BUDGET:.: ." APPROVE; POSITION CLASSIFICATION FY 88-90: FY 90-91 ":: FY 8&90: FY 90-91 ACTUAL ACTUAL 'BUDGET ACCOUNT DESCRIPTION FY 8839. FY89-90 FY90 fit." CITY ATTORNEY 1,: 1. $52,747 56 762:. SENIOR ASS'T CITY ATTORNEY 0"' 1 30,411r . 41;188" SALARIES,&BENEFITS $208,092 $221.9T9 3262,604 SUPPLIES>: 3,866 .. . 8,615 750 ASS?CITY ATTORNEY 0 i 33 30,411 ; ,980.: LEGAL ASS'T II/:OFFICE MANAGER 1. . 1 2fOi g 28;840 MAINTENANCE 12,170 1,053 10,821. 32,411_:RIGHT OF WAY AGENT 1 1 30,958: PROFESSIONAL;SERVICES 15,385 11,726 7.000 " 13445 20,326 LEGAL_ASSiSTA.NT 1 1 1 PURCHASED PROP:SERV;.; 5,417 5,108. 2,290 OTHER"SALARIES : 9,500 9,000 OTHER PURCHASED:SERV, 30,697 ;. 26,769 22;29$ CAPITALU1W::: 1,0 7 * 0 TOTAL SALARIES 193;584 222,507: TOTAL BENEFITS 31,579 40,097 ACTIVITY CENTER TOTAL $276,654'. $275,690 $305,761 TOTAL SALARIES&BENEFITS 4 6 $225,163 3262,604 ( lift/ of nnllarin Station 1990-1991 Annual Budget FISCAL/HUMAN RESOURCES GROUP CITY MANAGER EXECUTIVE DIRECTOR FISCAL/HUMAN RESOURCES MUNICIPAL COURT FINANCE HUMAN RESOURCES RISK MANAGEMENT CASH AND DEBT MANAGEMENT MUNICIPAL COURT SERV - PERSONNEL ADMIN I I I I ACCOUNTING I' PURCHASING & STORES NI BUDGET & EVALUATION 1 I I - ACCOUNTING SERVICES - PURCHASING SERVICES - BUDGET SERVICES - ACCOUNTS PAYABLE - WAREHOUSE - RESEARCH PROJECTS - ACCOUNTS RECEIVABLE - PAYROLL City of College Station 73 • . . . . 74 1990-1991 Annual Budget FISCAL/HUMAN RESOURCES DEPARTMENT SUMMARY .. ..:. •,•:•:.:.::..i.....:::::::.':::-..::.;::::!'.:::.!:':::...:.;.:::::•:::-.-..::::::-::.:.::.•:-....:::::::::•if:::•:::-...:.:.::..,::•::.".........,.:-:..,..::.-..:......,......,.. :.................:......... ::........ -.. :.. :ff::. .• :. ..:....:••.:: -.............A617(44::. .:.. ... •(:::::.:.F16;ipkOt:•:%:i........:.: .......t:....:::.....A.:PP.:::.14::.ov-.13-::....i.:13.:......4,:.:PP.,?!176 ‘?64..1::::...1„..!..1.1.... 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OTHER PURCHASED 114731 ii1'$1 . . . ii ,10471 i.' ,.•i CAPITAL AwThAYn i 119100 947 8i901 40 - •....; O .... . .. . .. $1I5$. 0 :. :... -sislit . Si:: 4 .. • . - ti405 : : ... . $I47488: .. ::: *7.....•.,...?":•-:.:..:.;::.•.•:-:::..•;::::..':i:•.::...••::'•:•:..:••:i:.•'.•;::::..:::;.::..:.':::•::•:.:::.:::•::•::::..::::.:::::.„i:'::.i::...:.:.:.::..•.:..::::•.:;:.•.:.;:...•••:......•..:.:.::.:?....•..;.:::.••:::..::::.::..: :.. : -............• • MARY'Br E4V.1-PIPN . .. .. .. . •:::,..:?:: •••••:•••:'.• :•:•••••. AiPi40VED: .%:CA.......•• %..::•:':•••• -,...i.ii•••••:•::::':::.:••:•:' .:::.:::.:::.:::•:::?......ii......::,i;:.:...;:.:••.....fiii:.-....:..:•:.i?.. ......:••:.li::::.',J..:-"..:;:•::•••-.-.••••1': • ••-•' •••''•.•..: . .:.::.:::......••• ::::'.:::•• :-•••••:•"••'•••:.... ..... *•.••.,'• -.'••::••••:--:::..,: :::::::••• : ::....••;....;;'::1 ••' • T '• RECOMMENDED :: • . . .' • •:"••:.• •••••• •"Eil' 1•••••••..: BUI . . . . :. ...•%•:.:.• L kpiiiiiikii$1.41101*:••••::: .:': ' ...••:• .: ...•. %.••••••: .....'; :•••••. .:::•.:- • i: ;06•:':•.'•••:-.•::ii..:. ."..'::'....::, ........1000• ACCOUNTING 94)0 . ...: . • ::.pp:Fp1-1.0! :•..,::::::.::...u:..::. .:,:... • .•••:••.:: ....:.„ .:. .•iiii.q.:i•i•:..•....%:::: : ':.,. ., 3: ....„.. ::.:. •••••.;:::. .•••••• 06.:•:::.:: . .....•.... .....• ... .. MUNICIPALCOURI : .......:.tiJop,E14••9.P9qi••••••• .:::::•• •. =...i....::::::.: :::: :(Xi•••••.... :..::::•:•••:•.•• ...... • -- " - 500:.. :.:.• ....... ....::. ..:•• : .• .azoo ". .: ...:.. ..3 -00... . ...,.... .":". . .. :::...:::".......::::::•i::..::.bgRetFr-mENTTox.At :: ::.: • •: . . .....: .:.. City of College Station 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 30-FISCAL/HUMAN RESOURCES 12-HUMAN RESOURCES ... •EXPENE)-ITURE BTACTIVITY•' . •". •":"..."&;••"":." ••••••-•:-..:".."•:".":.::.. . . . .• ... ..:.. • • •. .....:.: ....:.:...:.. ........:::•:::••••••••.•• • • •• RCOMMEt4O •::::::BUDGET •::: .•- . • ::BUDOEF:FROM:::: "'FY " " . . .. 014$$FiICATi ON... ""; • ▪ ..... . . • -FY •%::•:: •. ....":•:::::" • •• •.:: • :: ••••• " :• : •:. •: • •• ::": :::::::::: •:. . •• • 6 0sa ZS5O Ze57 • 1 150 121S0 ::.." •.• • MAINTENANCE 93 • . • :•:•••• • .:P50 ::." . • . . .. :::• 10 414 200: • :.:. " • • . . . • ......•.•• . . • • • . . .•. .• :.• .•• .- ":"::•"."'" : • 6716 0;/44:: • • - •-•.• "":"."• • •••". • .• .... ....................•••••• . .• • • .... . • . ... •. 'ft ............................ • ' .-••••.:PER.$()NN EL SU.NI M.ART:By.-ACTiviTY•:-.:.• :" ':•••••••• • ...:. „:... • . ... ••...: :• :• :•:: :•:. .• .. • " . . : . • • . PiNt.1$10417.:01AL]••:::. • :. . . " 4.00 • • . 4.00 City of College Station 7 5 76 • 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 30- FISCAL/HUMAN RESOURCES 12- HUMAN RESOURCES 521 - HUMAN RESOURCES ACTIVITY DESCRIPTION, The Personnel department is responsible for monitoring staffing levels by wellness activities. overseeing recruitment,selection and termination processes. It conducts 2. Improve pre-employment screening by implementing formalized skills pre-employment checks and testing; processes new hire by checking testing, reference checks,and initial Interviews. starting pay, work eligibility and benefit enrollment; administers self- 3. I mprove the Pay for Performance Plan by creating pay ranges for multi- insured medical and dental program;oversees pay plan through market skill levels, evaluating Job classifications and redefining pay grades. Jobs, Job description reviews, and performance evaluations; assesses 4. Implement an Employee Assistance Program. training needs and develops training and orientation programs; and 5. Develop more in-house training for the enrichment of the employees. counsels supervisors and employees on policies and procedures. 1989-90 1990-91 GOALS PERFORMANCE MEASURES ESTIMATED BUDGET To hire and retain the most suitable candidates for each position,thereby providing the City with a staff that is customer service oriented, highly Applications and pre-employment 4,835 4,925 motivated,well trained,and efficient;this MI allow the needs and expectations processing of the City and its citizens to be met. New hire&termination processing 307 400 OBJECTIVES Performance evaluations processed 1,082 1,100 Drivers license checks 500 1,000 1. Working with the office of Risk Management to Implement a Insurance claims submitted 4,853 5,500 comprehensive Risk and Safety program which will include formalized Insurance claims processed 2,513 3,500 safety training of supervisors, defensive driving courses for all City Training hours 580 650 vehicle drivers, a light duty program, pre-employment physicals and $UoGETSUMMARY:: PERSON..NEL,SUM MARY :APPROVED APPROVED APPROVED.. APPROVED" ACTUAL.; BUDGET BUDGET BUDGET •,. ::::::: ACT ACTUAL BUDGET UAL ACTU L POSITION CtASSiFtCATION FY 89-90 FY 90-91.. FY 89-90• FY g0-81 ACCOUNT DESCRIPTION::. . : FY.8$�$ FY89-90 . FY90-91, :.. . " SALARIES B�BENEFITS 5109,91 �130]OQ �i PERSO• NNEL DIRECTOR • 1 1 : $42,744 $45,558. . . 1 34,T8T ADMINISTRATIVE ASSISTANT 1 1 22 49a. 18;834" .SUPPLIES •:6,059 • 2,857 12,150 ASS'T PERSONNEL DIRECTOR 1 • 1 • 25,796: .. 28,321: MAINTENANCE;': ' 293 3,038 • '250. P • PROFESSIONAL SERVICES : 10,414 12,251. :3.200 R ERSONNEL SECRETARY 1 1 14,968 15;507 PURCHASED,PROP;:SERY: . 5,693: 6,144... 1,600 OTHER SALARIES: ':. 5,016 5,350 OTHER"Pl1RCHASEpSERV; t3,921. 19,062 35,617 TOTAL SALARIES• • :.;..111,015 • ' 113,370" :CAPITAL OUTLAY - 1,358 5,444, 0 TOTAL BENEFITS 18,999 ...2i,417 ACTIVITY CENTER TOTAL $147;649 ;6178,894 $187,604 TOTAL SALARIES&BENEFITS 4 � " 4 • $130,014 $134,787 City of CohlAnP Station --- , 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 30-FISCAL/HUMAN RESOURCES 20-FISCAL ADMINISTRATION • RECOMMENDED %(HAN IN •*. .• •.•...• : •••• •.• •• . • REQUEST • •• •••"•••• ••••••:•••••••••••••-•••••-:•••:•••••••:••••••••:•••••••:•,•••••• ••• •••• • • ••7,7••• • •••••••••• 0..00.4t; 0404)1. ••.••, „.si 4596O ...:. AA::079,• •••••:,••••::••••••••••• • • .. •:..::::.:.•-•:••••••••.• ••••••••• .0•3•2.: • ••;- ••••••••••• . :::• •• (Off iarit.k. '''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''48: $15k498....". • ••••• :' ' : re;AS!F..!PI4`11 9N:. RECOMMENDED•••:••• • • . • •.• " ..•• '' APPROVEDREQUEST •4 . • ':' ' • 'CLASSIFICATION :::::: •,• •pi.86*" :: .••• '•••' ••••• •• -• ,• : : ::: .•..• :•• :•.:::•••:••• . • .. • ". • • • • : :.••:.:;.. ••:.• • • •••• •:••::••••••••• .• :::::::::::::::::::::::::::::::::::::::::•::. •: • ...:.• :.• • SUPPLIES ••••••••.••:•• •:.:• •••••::••••• : ...:•.::.: ..• •••• :...• : : ••• •. • ....• . •••. •••••. :••••• • . : •••: •-• • ::••••••••::::::', : .• 420 ... • • ... PROFE$$IONAL SERVICES ••• •:.•• ••••'::.:.• ••. . •• PURCHASEDPROP - •.::::••••••• .• • :::• . ..:• • 1g 64. 4...7.. • • 194I •• •• 7OOO ........... .... " . ...•.. .................... 5-$4%• : .• .. APPROVED %CHANGE IN ........................... ....................... . ....... , ..............,..... "" " " """"• •-•• ••••••••••• •••••••• """"""• •-•-••••••••••"-••""•••••••••••••••••••• •""••••••••••••••••••••••-•••••• ••••••••••••••••••••••—." • •••••••••••.•.•.... • ••• •• . • . . •. . • •• , BUDGET •••:::•.:• ••.'• .:•••:•••••.: ••• •• ::::::..:• • . ••.::• .. •:;• , ••• RECOMMENDED BUDGET B(jDGET FROM Fy •.• FY90 1 4-1,00.. ..1::•. • : • RISK MANAGEMENT ••••••:•::•• • • . •••• • •• • • 3Ut) • City of College Station 7 7 78 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 30 - FISCAL/HUMAN RESOURCES 20- FISCAL ADMINISTRATION 521 -ADMINISTRATION ACTIVITY DESCRIPTION Fiscal Administration is responsible for providing general supervision for for audits of City finances, investment of funds, and depository and all divisions providing financial operation support for municipal activities: safekeeping agreements. Accounting, Purchasing,Budgeting,Debt&Cash Management,Personnel 3. Apprise the City Manager and City Council of the fiscal status of the City and Municipal Court. Reporting to the City Manager,this Division is in through periodic financial reports. charge of implementation of financial policies for the City. 4. Recommend and implement appropriate debt financing for the capital expansion and upgrading of municipal infrastructure. GOALS 5. Investigate and recommendation for settlement all insurance claims To assist City departments in delivering services to the communitythrough and accidents. Recommend policy changes to reduce future liabilities effective financial management.To aid the City Manager and City Council as needed. in the formulation and implementation of the financial goals and objectives 6. Review all City insurance policies and contracts for compliance with of the City of College Station. To develop and implement effective Risk established policies. Management systems for the City. Controlling Workers' Compensation expenses through employee screening, an active safety program, and 1989-90 1990-91 disability review. Complete process for total in-house preparation and PERFORMANCE MEASURES ESTIMATED BUDGET completion of Comprehensive Annual Financial Report. Earnings on investment of Funds $2,500,000 $2,000,000 OBJECTIVES Fiscal Reports Prepared 10 10 1. Enhance earnings on the investment of City funds not needed immediately Workers'Compensation-Total Costs $273,363 $317,470 through active portfolio management. Claims&Accidents Investigated 100 125 2. Negotiate and recommend for approval by the City Council contracts BUDGET SUMMARY PERSONNEL SUMMARY APPROAPPROVEQ. ACTUAL BU GET ABPG UETp.ABUGGE ACTUAL ACTUAL. BUDGET':. POSITION CLASSIFICATION FY 89-90 FY 90-91 ':FY 89-90 FY 90-91 ACCOUNT DESCRIPTION; FY 88-89 FY89-90 FY90.91 - $56,361. $61,115:"..:. .;. EXEC:DIRECTOR FISCAL/NR 1 1 SALARIES&BENEFITS: .: $85,299 $96,048. $124,538 STAFF ASSISTANT 1 1 21,396 22,451 SUPPLIES 2;258. _ 1,488. 1,700 CASH°DEBT ANALYST. 0 1 0 21,129 MAINTENANCE" 86 51 150 OTHER SALARIES 500 500. PROFESSIONAL SERVICES 3,O3 " 0 " 0 PURCHASED PROP,SERV_ 1,756'. 1,492 902 TOTAL SALARIES 78,257 105,195" OTHER PURCHASEDSERV.. ': 8,978 13,261 14,689 . TOTAL BENEFITS' 12,589:` " 19,343. CAPITAL OUTLAY:> 11428 1,941 7,000 &BENEFITS TOTAL SALARIES BEN TS". 2 3 $90,846 $124,538 ACTIVITY CENTER TOTAL $112,785" $114,281 $148,979 City of College Station : 1990-1991 Annual Budget - , DEPARTMENT DIVISION ACTIVITY 30- FISCAL/HUMAN RESOURCES 20- FISCAL ADMINISTRATION 522- RISK MANAGEMENT ACTIVITY DESCRIPTION OBJECTIVES Risk Management is responsible for coordinating all City insurance 1. Review all City Insurance policies and contracts for compliance with coverages,including examining risk exposures,developing risk controls, established policies. negotiating contracts, providing for risk funding and directing a 2. Investigate and make recommendation for settlement on all insurance comprehensive safety program.This Division also reviews all citizen auto, claims and accidents. Recommend policy changes to reduce future property and injury claims for the City. liabilities as needed. 3. Implement an effective claims management system. GOALS 4. Development of Safety Programs/Fitness Programs to help reduce To develop and implement effective Risk Management systems for the Worker's Compensation claims. City. Controlling Workers'Compensation expenses through employee screening,an active safety program,and disability review. Implementation 1989-90 1990-91 and enforcement of effective safety programs and training to insure PERFORMANCE MEASURES ESTIMATED BUDGET minimal risk exposure and expense for the City of College Station. Workers'Compensation-Total Costs $273,363 $317,470 Claims&Accidents investigated 100 125 • BUDGET SUMMARY - ., PERSONNEL SUMMARY .::. ..• APPROVED _ ACTUAL• BUDGETD' AUDDGET :..ABUDGET, . '' ACTUAL:::• ACTUAL- BUDGET .• ' POSITION CLASSIFICATION "•FY 89-90 FY 90-91:: :;FY 89-90::`":' FY 90-91: ACCOUNT:DESCRIPTION'. FY:88 89 FY89-90. . FY90 91; :. RISK MANAGER` ! : : 1':; :'i: $37,889: $39644. SALARIESdoBENEFITS: :'.:''" $30,845. ' ,$45,491 $46;776. • . SUPPLIES':- 1,014, :.:: 1;029.. • 70o: • OTHER.SALARIES; ;., 0 q MAINTENANCE;:. ` .. ' cf.,.;..:.- 0. ;50 : •PROFESSIONAL SERVICES:: : : % 0 ' • "426 • 0 TOTAL SALARIES. .; , . .: 37,889; 39,644 ,- PURCHASED PROP;.SERV. '' O..:': '19 140 6 ,132 .. TOTAL BENEFITS. . .. :,;:,: 6:t2Z 7 . :OTHER PURCHASEDSERV 810 2,976 . 3,266 I : . ,1 $44,016: $46,776:TOTAL SALARIES&BENEFITS' CAPITAL OUTLAY 3,069 0, 0 •ACTIVITY:CENTERTOTAL . $35;738 ' $49;941 $50 932 City of College Station 79 80 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 30-FISCAL/HUMAN RESOURCES 21-ACCOUNTING EXPENDITURE 'RECOMMENDED ::>:>::>::::»>:;:.<':::::::::::>:_::;' ::;;::::::::>>:AC3 UAi'';:.y;•::::. ;:::;:::.:RLJD GE?' ::: r::..;: '. AL . F; ::::::.RE ::.:r APPR E£3:>:.-•B ET'.F. '. .;'''.:''.`:::"::::::»:>::;:':?:; 1 11 f �:>:> ..,;>:::::_ '`.': ':':[:> ::>: 1Y 8$ `:::::: :>::;;"`.; 1:89 9ti . r::'::::>:::. .'::.FV 310.9#'`:.::::.>;FY:: ':T':. ''..':<: _ • • • • $ +214..:..::::- ....:-_. �'T4x'TA�7::::::::1..:.:'.':.: ::$.760}524;:.. ...:.... �Yi��l::'::.:.: -• :.::::-:'f::::::i::::::i..`ii.:::.i'.i::::::::':::`::::iii:::::i::iii::::=is p:::::::.::::v:i':::i::::i::::::i::::ii <':.::: ;'.:.:::;.::.::.:.E:XPENPIT`R =BY. 1Fi ATI o ::'.. <;::.;: [u4EiN.... : •:'::' •: :'.:.;::::"`;:::::::::';':::;:::::::::::::::::::.::>:::;:::;:.`:' ::::::> ::::'AC#UA#:':-•;: :..:::..:;:;S.1400E 1'.:.:', •:».::;:.::>.:_::: ACT4�A <:>'''.':'..:: >.::.REQ1 S '::::: •• ' APPROVE 3:; BUDGETFROM::::::::::: .:: ::.:::::::.::... : :...:: ::>>.:::..::::::.>:.>:>:GLASSItfliN::>_: :::::.::::>::::::<:::>.>:::::::': FYB ' :'::::' Fib: .:':;:::::S7�tQ t4 ': :'>'> 2 s �asp:: : • '' ` s�o}�s�:::::;': > :::.;::::>: ��(( �C��* ,t may. ¢�J��.�t M}�a cc r� -c. '��' �i{..: ..�7 ....::..:..:::.:::.:..:. .:: .:::.�..::..... .. .f.#� ' - '�+F7V::.: ._. _ .. .. ..:�iac'+"::: '::.::. :::. ::. ::I W 47�ii.... ':>yi::.:::;::!::'. :::'��,.Y.�.i.r .:..:"...;. • :..' .:'.::.::::;o:'..:. 1 ..: : >.:.iv�A1N'E'�NI�GE: ;: :.::; :::>:::::::>:::::::>;:. :: :_•s>:�'_:::::::::':>:::>:[;: ::::��?6:: ...:...::...'::".. '.:.f7 2 '' :':>:::;::>:' .::r:'.:.:::;:;; ::::f:9:: ,.: :. "::2''I ;:;::::; ..: 2 1 ;:: :>.::' . : '1; '� ;';<. :; ;:'.: --•'. � � .. .: ::.... .ems.;.' ..... . oa..:..:::..:..;'.::' .: .. a� -� �.:::...::.:: • R(FESSIONA£ ER4�1 E :: :.._.:::.::. 4'4 .rt •:':.>:#?� ...5... � 5 ;:::::':':>'_: ::.;.;'..;' ...�+. "'>: _ :;: :::>.;'.. .���3 ::.: :: ::a�xf�:['.-:.;:.:.;'.>.' :. :121'4S5:.':r:: :.;'r•: .::;721#55'•'' ` :'. ' :::.:;::>,[:::: • ......:.. .9}�J • ....... . . ..Q+ 3:.. •.. ;...::;�4)22:::::::.:: .:. ; • .;::>:: :::::::>.> 'HER P 13'}4 ;;.: LJ! ...-... �! �.ASEt3S :: : °°:::��_>:::>:>_.;:::;::: :: ' S'1;'4EJ�[::::.;>:: ::>::...:::>::::• :.>::".:;:.• .. '•'::. . ;:;:;:''::> : I,CAPITAL'��,lTf.1.A?t::'.':::':;::i�:>::::>:<:.::;::::::>;:.:_:`:',:.:r_;:::<'::::.;::::; •... ::1•�c.�':: r:::::.; < :::>'. .;:':::.4.�y��y ,:.:.: : >::::>::>::>'�r'�,�yy'::.>:.»:.::::..•:.. •': '':;;t 2y�y :�::y..�.y./�.::` ::: ':;'.::` .:..:• '.::.f� :. !J.V,.,. .:•...: .•:. 9'��.::::::•:::.. ... ..:: .} •V.4.: '::�.::'. :';;':. - •JLSaV..:..;.:'.:' ::: T'e.,t?.T,�:.''.:� :.; ; :::.....::::: ::::::i::=i':v:ti:=::::'.:::'::::n:::::i':::.i:t;::':. ;.:..:..:;:..::.::::.::.;::._::;.;::::.:...::..;:;;:.:.:'.:'.:'.. :.::.:.:;:P�f� - NEL:. =.M(stIARY'BY ' .:..:i�.:::::>:::::>:::. . • • • ;:';.::.....;::: :' ;:..:.= ' '.;.::.;.::.;::-. ':.:.' ':.::.::..:::..::..... . ..S . ...:.5�#..:.: -:. Ate'..:.zY::...:..... •.. . ....... . . •;.:'.:': ::. :'::;.:.;':.':..:.;:: :' • • - '>::>:;BU ET::`::r: > ':>::: [[:»:::BUDGET:>:> :::r` r '::':;:BUDGET • :::RE •( [UE QE[l;::::< .•• B<C)�ET •• :::A Tlit(TY;:"``:::.:>::::_::>:::>::::: :>'::.:: . FY•87' _. ...::F1t. ::::::::::.:.. tl G. . ClC)G RQ _........ .. -se se��:.<: ;..- ':.:.:.���o::;:€:>:;::: . :;:.. 'FY$q .;:::> :rst':901a:i=e: :. ... 4)04 ;t#�: .... .. . .. ffl.# ` City of College Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 30- FISCAL/HUMAN RESOURCES 21 -ACCOUNTING 523-ACCOUNTING SERVICES ACTIVITY DESCRIPTION The Accounting Services Division is responsible for the processing, 3. Deposit,each day,all monies collected. recording,and reporting of all financial transactions involving the general 4. Process invoices within 48 hours of receipt of the billing requisition. ledger,accounts payable,accounts receivable,debt service management, 5. Receive payment and issue licenses 10 days prior to the license grants,investments,and various projects including capital improvements expiration date. and Community Development. In addition,this Division assists with the 6. Collect 85%of all miscellaneous accounts receivable. annual audit and with the preparation of the Comprehensive Annual 7. Mail and distribute all disbursements by 3:00 p.m.each Friday before Financial Report, prepares reports for City Council, processes the bi- their due date. weekly and semi-monthly payrolls, bills and collects all miscellaneous 8. Complete each payroll so that checks are ready for distribution by accounts receivable, both current and delinquent, issues various City 10:00 a.m.on the pay date and electronic deposits are transmitted two licenses and permits,and services Community Development loans. days before the pay date.. 9. Process and pay all payroll employee related contribution and benefit GOALS reports promptly to ensure timely credit to employee accounts. To accurately process all financial transactions in a timely manner. To ensure the accurate processing and distribution of payroll checks and all 1989-90 1990-91 payroll related reports. To provide quality service to our customers. To PERFORMANCE MEASURES ESTIMATED BUDGET promote a better understanding of accounting policies and procedures among our internal and external customers. Payrolls Processed 50 50 Payroll Checks Processed 14,696 14,696 OBJECTIVES Accounts Payable Checks Processed 15,600 16,224 1. Process month end by the sixth working day of the month. Invoices Processed 909 1,000 2. Input all financial transactions within 48 hours of receiving the required Licenses and Permits issued 334 400 paperwork. BUDGET SUMMARY PERSONNEL.SUMMARY APPROVED:: ;APPROVED.APPROVED'APPROVED UAC i BUDGET BUDGET BUDGET." ACTUAL . ACTUAL BUDGET: . POSITION CLASSIFICATION` FY 89-90: FY 90-91 FY 89-90 : " FY 90-911 ACCOUNT DESCRIPTION FY.8&89:; FY89-90 : <FY90-91. • $32,776 $34,968: SALARIES&:BENEFITS:: 1210.963 .$226,080 1�287,320_ " STAFF ACCOUNTANT 2 2 43,616" ` :46;225". ,..:, PAYROLL MANAGER 1 1 24,874 . ...26;505, MAINTENANCE:; 1,518 11,076. 2,100 SENIORCLERK ERK 5 7 94,810_ 111;628 PROFESSIONAL SERVICES `." 1.19;1.95 135,195: 121.,455 OTHER SALARiES 6,7071 1,707. PURCHASED PROP SERV: 9,507 9,922 2,890 OTHER PURCHASED SERY. 51,407 35,321 69,510 TOTAL SALARIES 202,789% '221,033 CAPITAL OUTLAY: � 1,364 7,849 1,200 TOTAL BENEFITS 37,353 46,287 - ACTIVITY CENTER TOTAL:," ' . $40 i,36B' $434;969> $474,850" TOTAL SALARIES&BENEFITS 9 11.. $240,142, $267,320 City of College Station 81 82 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 30-FISCAL/HUMAN RESOURCES 24-PURCHASING .•• • f3Y EXPENDITURE fiNrTIVpITY...• • :. - ••,.....:••••••::: • ••••:. •••'•••••••••••• •• ••••••••••••••' „.....„....,:.: .„. .„..... „. • . .:. ...... : •••• •. .• . • RFCOMMNDED IN••'•••••••:. ACT1VFr FY8889:.-• • :••'• •:.FYG91, FV9OTOFY9I •.:. • "•::"•$11.44,ui :o.:s414....•• •••-• WAHOUS . 4fl2 5G3 4O ••••• ••••••••••••,:igNI •"::' $.1e0;:.56,5.:• • ..••• c'.41.7440 • ::• ON...." % :•:•• ••••• •": ••••••• ••• •••.•:•:: •"••:•••• RECOMMENOII% ••••• " •••• """"":%%0MANGE•IN. • ••••• .• , • :••• : . . •••••••• • • ;• •"••• -09 •" Fe:t9.;V0"::::::::•:::'• '"Plt".A9,90 •'":'••••••• •••••••••:•-• FY9O9t •"•••••"f" ...... ••:,.....:.•:„..••.,..., • . •• .:.:.:.. . ••• •:::..• . .• .•. :.• •:•••• • ...."01454(130 . •;• • ;••: • • ".f...••:" 4488. < 5112 S i . MAINTNANE 145G 4aT4 018 • PROSSONALSERV1GS '''"••••*:•"::::"::":••••••%.f::::1 ':"••••••:• •:"31 -'• 74 2-190' "g.1.90% ••:•::. .""'11741(... • • • : 40 • • CAPiTAL OUTLAY ••••":":".•-• •:":• •4:00 •••• -•••••: 3034 • ':"."••••• " :••'••::::::::.:*:•••••••••• v ""':•••••." •i'00.4)01r*:''''•••••:••••••••••• • "• • ••••••• "••:•••••••••.•....•• '"-•••••••••" "•-• - •"•••""- • •-•-•••••••••• -•••."."• • •••••••...."" • ,.•••••••••••••• •• -•-•••••:••••....•. ••••••-••••:•%:••••-•••••:::-• •••••:••••: .•....•"••••%:•:•••••••'-:-•:•:••••••••'••••:•:••••••"••""-••%"•••••• •• " . •••': •:••:."" •••• ..•••. :•i:: :* . • • pERSQNN EI.E... 1)N1 MARY BYATIVITY: : ...... Na5AN• : : ""••••••:%"::::•*•"" •••••• "' ...:-RECOMMEND51).: ""'aUDGET ••••:: OMET FROM „„.... ••••• • ••• ••••• .• :• . • ••• • ....„„. „.. ••:::. ........................... :•• •• • 8940a....•: . •:::::F.Y.$0,91: TO'FY 91 •••• •:••••:::,....••••••:.:..•]..• 300. • • • WAPHOtJ$ I oç ; 100 1]Ob 100 • • 1.400 (WO% 440' 4,0.0• . 4.00• •• . . • • : •::::: • :• • 7 City of College Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 30- FISCAL/HUMAN RESOURCES 24- PURCHASING &STORES 525- PURCHASING ACTIVITY DESCRIPTION The Purchasing division prepares specifications, obtains competitive 2. Aid city departments by providing product knowledge, accurate bids,and reviews,prepares and awards contracts to vendors as required information,and"same day"response to questions. by Charter.Other activities are reviewing requisitions for consistency with 3. Keep the purchasing manual updated by providing updates to specification standards and budget appropriations,as well as researching departments within one month of changes being implemented. new products and licenses, and titles. Purchasing coordinates and 4. Compile a"Vendor Guide"to aid vendors in doing business with the prepares recommendations on all formal bidsto City Council,supervises City purchasing division. the annual inventory,and presides over the management and disposal of 5. Promote staff's professional growth by attending educational seminars. surplus and salvageable property. Purchasing communicates extensively 6. Encourage buyer staff to attain professional certification(C.P.M.). with both vendors and City departments. 7. Increase number of blanket orders while reducing total number of individual orders. GOALS To maintain a good image of the City and follow the City Charter in the 1989-90 1990-91 procurement of supplies, materials and equipment of high quality at PERFORMANCE MEASURES ESTIMATED BUDGET prices favorable to the City. To accurately monitor and stock appropriate inventory.To develop and maintain open communication between users, Purchase orders processed 1,200 1,300 vendors, and Purchasing. To be unified with the Warehouse/Stores Formal bids processed (City Council 42 45 division in attitude so that both areas work as one"team". approval) Blanket orders processed 77 100 OBJECTIVES Total dollar amount of purchase $10,400,000 $11,000,000 1. Successfully train each department to input requisitions on the AS/ orders processed 400. BUDGET SUMMARY: : :: 'APPROVED ,...; ACTUAG. BUDG� APPROVEDBtiDGET SUDGE?' .:::>::: `ACTUAL. ACTUAL BUDGET r POSITION CLASSIFICATION FY 89-90 FY A0-91.; FY 89.90: FY 90-91 ACCOUNT DESCRIPTION FY 8849i. FY89-90 FY949i SALARIES&'BENEFITS PURCHASING AGENT 1' t $39 905_ $41;023. 594,82T; $97,434 $10b,13,7 ,93 SUPPLIES ; ... : :: )2,916.: : 2,428 3,656 1 BUYER ; 1 1 27 713 SECRETARY t 1 #5,436:; MAINTENANCE :z: 1.020 3,094 1,550. H OT ER SALARIES 800 850 PROFESSIQNAI.SERVICES_ :..: 0:: p. 0. .: TOTALSALARiES 83,854 88,370" BURCHASED;PROP:SEFN. ` : 3,229. 3,663 1,800 OTHER PURCHASED SERV: " . 11;842 11,387 12,509 TOTAL BENEFITS 14,365 16,767: CAPITAL OUTLAY 480„ 2,536 0: TOTAL SALARIES$BENEFITS 3 3 $98.219 $108,137 ACTMTY CENTER TOTAL $114,314 $123,542. $124,652 City of College Station 83 84 1990-1991 Annual Budget - DEPARTMENT DIVISION ACTIVITY 30- FISCAL/HUMAN RESOURCES 24- PURCHASING &STORES 526-WAREHOUSE ACTIVITY DESCRIPTION The Warehouse/Stores division receives,inspects and stocks all inventory 3. Keep all records and transaction detail organized(computer or manual) items.Stores issues stock and maintains the perpetual inventory records. so that others can readily locate data. Stores monkors inventory levels,and conducts the physical count(inventory) 4. Successfully assist the Public Utilities staff to requisition supplies on of stock on hand. the AS/400 computer system. 5. Increase turn-over of Inventory while reducing level of stock-outs and GOALS overall inventory amount. To maintain warehouse, stock and equipment in a manner which is conducive to providing efficient, prompt and courteous service to all 1989-90 1990-91 departments. To service the departments as needed for efficient City PERFORMANCE MEASURES ESTIMATED BUDGET • operations. To be unified In attitude and work as a "team" with the Purchasing division_ Number of inventory transactions 2,000 2,000 Total%of Inventory overage and 0.3% 0.3% OBJECTIVES shortages(inventory discrepancies) 1. Maintain the level of inventory overages and shortages to less than Total value of inventory $1,500,000 $1,430,000 0.3%by attentively handling all transactions. 2. Aid City departments by providing accurate Information and "same day"response to questions or problems. . : BUDGET SUMMARY APPROVED. PERSONNEL SUMMARY' '.; ::_`. . APPROVED APPROVED,;APPROVED:. ACTUAL: ' ACTUAL ':BUDGET PCS€TION CtASSIFICATION: .•FY 89-90 FY D9Q-91 . FY 89-94 :FY 9Q-91' AGGOUNT DESCRIPTIQN•.•: .;FY 88=89 •FY897:90 Fy90791- WAREHOUSE:SUPERVISOR 1: 1: $22,269 : $24;330 SALARIES&BENEFITS:::... ..;•. $34 196: -. :$3.7,696 ::: $41;389 . . $UPPLIES ':.',:; : :..::. 1�43&;:':: 1025,.; 1.4 .. •• OTHER SALARIES ..11200 11;200 MAINTENANCE 430. 224::...::' 800' . TOTAL SALARIES 33;469 35;530 PROFESSIONALSERVIC,PS:::::: 1;890 ::., 43: ...:: 2,190. • . PURCHASED PROP.;>SERV .• - 1>;85.1 .' 1;941 ' •.2,181 •- - TOTAL.BENEFITS ' 5,56$` ' 5;839 OTHER PURCHASED.SERY;: : 4,535 3;136. 4,599 - $$9,03z:. $41,369. CAPITAL,OUTLAY:: 693 . 79S. ii TOTAI SALARIES&BENEFITS 1 1 • .ACTIVITY CENTER:TOTAL $45,028 $45,023. $52,580 i- City of College Station 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 30-FISCAL/H UMAN RESOURCES 28-BUDGET & RESEARCH •••••••:EXPEtiDIT.VF1Y-•.)7iCTIV,11-Y. • :• ••• • ••:••••• • ff•• .••••••.• .••.•••••:::::: •••:.•:••;••••. ••••••:' •. • - • . • :.:..":•, •• : •....:, „:„...•.::• : • •. ,. . ,. • " • •„:•• ..,•••••••••. • - . -••• • • .REOQMMENP.Ea...:, • • ACTUAL BUDGET ACTUAL 'REQUEST:: APPRQVEO BUDGET FROM - $97.90 • . • • $1 61):;60*:.::.... E,XPENDITUPE.BY:CLA$$1F1PTI .• ".:••• :• ••••••:•::::••••••• •••••• •••••••••:::: • •••• •••••••••••.•••••••:::::::::' ••••••••••••••.:•:::?:: .•-••••••• •••••- ••• •:. .•: :• "•••••• • •:•.••••••••••••••••:,•••••-••:•:••"•••,:•:•,:••• • •: • .....:::::-.•:::RECOMMENDED•.•• • ACTUAL UDQET ACTUALREQUEST APPQVEX) BUDGET FROM •:•:• .LAssiFici.criotst::::::iii • MAINTENANCE : ' 4415 49 : :::••••• •850. 350 : G 1G . : : • • •• . . , : •: •••••• . : .... • • .4160.0502 EL:•$UM MARY:B:YACTIVITY ••••••:•.•':•••••:•:•• ••••••••• • •••::•:••••:•••••••••••••:•••:••••••••••••.•••:•••••••"•• •::•••••:••••••••:••••:::----••••• ••••••••••••••••••• •••:::::::::•-••••••••••:••••••••••••:•:••••• •• ••••.:.:•:•••:•.•::::•i.•••: •:•:•••-;: : • -•:•..:..••••••. ••:-• : :•• ••,..•••••:•••••• • ••. •••• •••• ••••••:••••.: :•.::••••••••••••••••: -:::•:••••••:••••• ••••••••••••••••••••••.: .:::•.:••••••:••.:•••• " : • •••:::, • .:•.•••• :•••: • ••••••••-•• •• ..... • •.•:. •• •• .• • •.:•:::: .... : •••••:•:]••••-•....•••BUDGETBUDGET BUDGET•:"• RECOMMENDED BUD( ET BUDGET FROM Pe".894)0 •• BUDGET&RE$EARCHal*. 00 3:00: :4.00" • : "••.. •• • . •.1:00:- •0;00- "•• : " • City of College Station 85 86 1990-1991 Annual Budget - DEPARTMENT DIVISION ACTIVITY 30- FISCAL/HUMAN RESOURCES 28- BUDGET& RESEARCH 521 -ADMINISTRATION ACTIVITY DESCRIPTION Responsibilities of Budget and Research Include developing the operation 3. Have budget documents printed within 60 days of adoption. and capital improvement budgets, compiling the budget documents, 4. Update the current budget preparation procedures. analyzing potential future projects, and research and development of 5. Receive the G.F.O.A.budget award. special projects. 6. Complete the 20 year financial projection model for the General Fund. GOALS 1989-90 1990-91 To provide support and analysis for all departments in a manner that will PERFORMANCE MEASURES ESTIMATED BUDGET assist them in delivering servicestothe community as outlined by the City Council. Budget Adjustments 745 725 Contingency Requests Reviewed 80 80 OBJECTIVES Agenda Items Reviewed (reg. mtgs.) 35 35 1. Provide accurate analysis ofalldivisions'budgets within 15 days ofthe End of Month Budget Analysis 564 624 month end. Special Studies Completed 8 9 2. Assist in getting actual expenditures to be within five percent of the Annual Budget Preparation Analysis 82 90 projections for at least 85%of departments. BUDGET SUMMARI APPROVED..;APPROVED.`APPROVED: PERSOTINEL'SUMMARY.. . APPROVED, ACTUAL; BUDGET BUDGET:.". BUDGET >`; ? : :: : ' ACTUAL: ACTUALBUDGET POS.lTIONCLASSlFICATlOAf. : F1C89-9R:: FY90-91`:. .FY89.90 :;;FY90-91:; ACCOUNT'.DESCRIPTION.. '. FY.88.89< 0-9 ;: ,. FY89.90 FY91. . DEPUTY DIRECTOR OF FINANCE '.7; 1 `.: 845,883''. 547;393; ;. SALARIES&BENEFITS '. 899 $97,323 8147,294!. `S.BUDGET OFFICER SUPPLIES:; 1,397. 1,555 1 700 DIRECTOR OF BUDGET&EVAL:. ' 0 1. 0 46 143:` MAINTENANCE;:: ;> 162: 2,429 - 350 BUDGET&RESEARCH ANALYST 1 1. ;.24923 21,141, PROFESSIONALSERYICES ' :0 :. 0' ' 1,300: 0 . 1 1.4,400'; PART`Tik1E INTERN 5.: 12,700 PURCHASED PROP.SERV: < 1,554. 1,571 '690 OTHER SALARIES:: OTHER PURCHASED SERV: : 8,267 8,884 11,947 TOTAL SALARIES : 83,316 129,079 CAPITAL OUTLAY : .4,456 5,389 0 12,544 18,215 TOTAL BENEFITS ACTIVITY CENTER TOTAL - 81154444 $117,151 " $163,281 TOTAL SALARIES&BENEFITS 2.5 4 895,860 $147,294 City of College Station 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 30-FISCAL/HUMAN RESOURCES 44-MUNICIPAL COURT EXPENDITU .. . ..... .... . . . . ... .. .......„.. .....„....„..........:„......:.„„,.......... . 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"....... RECOMMENDED:....:-...•..:. ;: ....7:::..::.... :-•:i...•. :BUDGET...•:....... -'f=•/•*.••:.:::::.:-.:..:1.-....s-.:....:...:....:...:....P...D.:.....e-•.-..::e::.•.....0:.....r:.''•.•0v....'0.Re..1 w AcTVTY0Mirti F01189u ," o2Fy90ai : . 4041 * r9010iFy91 VON10PAfOURT '.::c.••..•.>.:•.•.•i.•.:::-:.':.7 ..•50 . . . • ( •.•• . ...• . ..•::-4 :::.:::.::.•7..•:'::.:..:.- :::::..: -..::::::::?......:00.1iSICEN.TOTAQ.i::::.•::::::::i.::: • ......... , .:: r - ......... 5— , City of College Station 8 7 • 88 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 30- FISCAL/HUMAN RESOURCES 44- MUNICIPAL COURT 521 -ADMINISTRATION ACTIVITY DESCRIPTION OBJECTIVES The Municipal Court Judge is appointed by the City Council to serve as 1. Complete conversion and installation of new court computer system Magistrate for the City. He presides over trials each Thursday,all pre-trial by December 1990. hearings and Jury trials. He is responsible for all Judicial decisions. The 2. To establish guidelines that will enable cash bonds to be refunded to Judge must also review and sign all arrest warrants,capias pro-fines and citizens within a 10 day period. appeal bonds. Municipal Court staff operations report through the Executive 3. To reduce backlog on case entry to 3 days. Director of Fiscal&Human Resources to the City Manager.The Municipal 4. To implement and maintain up-to-date records management on disposed Court is responsible for performing all duties prescribed by State Law. cases(authorized destruction through State Library Records Division). The court staff processes all class"C" misdemeanors, City Ordinance violations and maintains accurate records on all cases. The court staff 1989-90 1990-91 duties include processing driving safety requests;scheduling cases for PERFORMANCE MEASURES ESTIMATED BUDGET trial, processing mail, assisting the public by phone and at the counter; generating: complaint Jackets on all violations, warrants, subpoenas, Paid Parking Tickets 87% 87% summons,final notices,conviction notices,court docket sheets,capias Legal Notices Generated (Summons, 13,000 15,000 pro fines and warrant collection letters. The role of the court is to operate Subpoenas,Warrants,Conviction Notices) within the overall governmental context,yet remain neutral while providing Revenue $623,712 $686,082 fair treatment to the defendant,police department and legal department. GOALS To ensure that the citizens have a fair, efficient and effective Judicial system. BUDGET SUMMARY APPRPERSONNEL SUMMARY APPROVED. ` ACTUAL. :_ BUDGET- APPROVEDD ABUDGOVE� POSITION CLASSIFICATION ` :".FY 89-90 ,.P1f.9f)-91.;.: F1F.89r9Q F`t90-91.: ACCOUNT DESCRIPTION FY 88-89 : " FY89-90:" ....;FY9O.91;: , . . ..::. ... MUNICIPAL cpuRT CLERK : . $26.951 $28;358 SALARIES&BENEFITS $114,540 $129,843 $150,882 TR1 CLERK 1 1 20,474" ;' 22,081 SUPPLIES 6,396 6,499 6,243 :: 44,631; MAINTENANCE 6,175.: 8,631 2,725 = "COURT CLERK TYPIST: _ 3 3 " . 42,252 OTHER SALARIES 15,075. 33,075: "PROFESSIONAL SERVICES 27,427 .. " 31,420.. 33,535 PURCHASED PROP,SBRV ;; 10,301" 1.5,037. 18,980 TOTAL SALARIES 104,752 .128,145. OTHER PURCHASED SERV. 13,001 11,811 12,240 TOTAL BENEFITS 16,783 22,737 CAPITAL OUTLAY 3545 0 0 TOTAL SALARIES&BENEFITS 5 5 $121,535 $150,882:. ACTIVITY CENTER;TOTAi- $181,385 $203,241: $224,605" City of College Station 1990-1991 Annual Budget COMMUNITY SERVICES GROUP ICITY MANAGER I ASSISTANT CITY MANAGER COMMUNITY SERVICES COMMUNITY SERVICES DEVELOPMENT POLICE FIRE PUBLIC ADMINISTRATION SERVICES DEPARTMENT DEPARTMENT SERVICES City of College Station 39 • - - . . - • 90 1990-1991 Annual Budget COMMUNITY DEPARTMENT SERVICES SUMMARY ADMINISTRATION FIECOMMENDED %CHANGE IN ...): - •:•::..--..:::::•::••••••••:::.•.....••i:.•• ...ii.......•::::.:.•:...:-..iii::::::-::::•::•;::::;-rmi:: •: ::::::::•i.:•:••-:::i.,:i:•::::::.::::::::::::::::.:•::..•:...: •.:••: ......6:...:::. ]:?.::..::::....:•:i.....:•••'....FY 139:0:::::::::::::•;".•' ••' .::: . ...''.:,'•'''''..:',... 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City of College Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 40-COMMUNITY SERVICES 10-COMMUNITY SERVICES ADMINISTRATION 571 -ADMINISTRATION ACTIVITY DESCRIPTION The Assistant City Manager/Community Services Group provides overall 2. To facilitate and encourage establishment of departmental goals and day-to-day management for the Police, Fire, Development Services and objectives that are consistent with organizational goals and objectives. Sanitation/Fleet Services Departments, including planning, budgetary 3. To monitor progress in achievement of departmental as well as review,and Council issue attainment. organizational goals and objectives and in dealing with obstacles impeding this goal attainment. GOALS 4. To encourage and foster a team approach to service del iverywithi n the To manage cost effective delivery of public safety, development, fleet Community Services Group consistent with development of a customer maintenance,and solid waste services within budgetary resources that service organizational culture. meets Council goals(issues)while protecting the citizens'public health, 5. To strategically plan assigned department heads in order to deal with welfare, and safety as well as insuring an excellent quality of life in the service delivery within a long range planning horizon. community. 6. To develop management skills of assigned department heads in order to enhance their ability to manage excellent service delivery. OBJECTIVES 7. To encourage assigned staff to be creative and participatory in their 1. To provide effective general management of police,fire,development, management approach to cost effective delivery of service. fleet maintenance,and solid waste servicesthrough proper budgetary and report monitoring controls. :: BUDGET SUMMARY . . • .. ;.PERSONNEL SUMMARY " APPROVED VEDAPPAPPROVED APPROVEQ . ACTUAL " ..,ACTUAL BUDGET:.. POSITION CLASSIFICATION" FY 89-90 FY 90-91.- FY 89,-90 FY 90-91 ACCOUNT DESORPTION:: . FY`88789 >:..,.:FY89-9D_. :.: FY90-91" ASSISTANT CITY MANAGER 1: 1 $59,400 $65,:1"43 :SALARIES&BENEFITS : :;;. .$33,516.;" ;6T1,080: $101,555: :SUPPLIES ':. 0 .: .,:0• 21,117;..: ADMINISTRATIVE ASSISTANT: S4T".:...: ?. .300 0" 1 MAINTENANCE;: • :::137 : : . 50. . OTHER SALARIES 0 D. :PROFESSIONAL SERVICES:. : 0 :::0 0 ' PURCHASED"PROP;SERV: .... ..::•": 0 59. 340 . TOTAL SALARIES " ' S9;400 • ."86,2660 .: OTHER:PURCHASED SERY...: '.350. .. 10,186 . 10,381 1 .::•--:. . ` :0 .;••501; 0 : TOTAL BENEFITS • CAPITAL OUTLAY . 9 Obt 5;295 .. TOTAL SALARIES$BE.PIEFITS 1 ': 2 $G8,!W1 • $1D1,5• • ACTIVITY CENTERTOTAL., $3: 3,866. $82,510 $112,626 City of College Station 91 92 1990-1991 Annual Budget POLICE DEPARTMENT CITY MANAGER ASSISTANT CITY MANAGER COMMUNITY SERVICES IPOLICE DEPARTMENT I I I I I I I POLICE ADMINISTRATION II UNIFORM II CRIMINAL INVESTIGATION II SPECIAL SERVICES II TECHNICAL SERVICES IF COMMUNICATION/JAIL I i I I I I I - ADMINISTRATION - PATROL SERVICES - INVESTIGATIVE SERVICES - SPECIAL LICENSES - BUILDING/EQUIP. MAINT. - E 911 - INTERNAL INVESTIGATION - TRAFFIC ENFORCEMENT - CRIME SCENE SUPPORT - CRIME PREVENTION - CRIME ANALYSIS - DETENTION - BUDGET MANAGEMENT - PARKING CONTROL - DRUG ENFORCEMENT - TRAINING & RECRUITING - RECORDS - COMMUNICATIONS - PLANNING & RESEARCH - ANIMAL CONTROL - VOLUNTEERS/RESERVES - PROPERTY/EVIDENCE - SYSTEM MANAGEMENT - P.I.O. City of College Station 1990-1991 Annual Budget POLICE DEPARTMENT SUMMARY pmr : • •• • • ••• ::• -• : /4.7.f 7.:•.•7 : •. : • • f:••RECQMMENDEQ ••• :• . • ACTUAL M..•••••• UOCT .• ACTUAL. REQUEST APPRQVEflBUDGET FROM •.•• DM$OW ••••:•••F $9790 : • • ••••.:•: UNIFORM PATROL 781 ::.• • 24: ' ••• • :•:;•• . . 5641•• ..• • :::::::: •• •• -•••-••.•••:•.•• . :•••• TCHNICAL$ERV COMMUNICATIQN!JAIL • ,, ,,,, -•.• •$3,354.i.179 •:• $3,'699f 9.5.4••••••• Tea' : •• -••-••••••••••••••.••• •••••••,,,,,, •••-••••••••••• •:••••••••••• •-••:•••;::••••••?..:.:'::eXPEND.ETU.RE:FIY.:PLA,SSIFICAT.1 .if•••••••••::: ••••::::,•••••••• • „ .••••.. •••.• j!,4 • •• • REQUEST APPROVED BUDGET FROM • FY.89-'90 %. • ; : •:. zi:i: • : * -* • • • ** . •: SUPPLIES •111,240 173278 : • ••••••.:i*:. MMNTENAtItCE :* *••• . • . . •.• :* • **:* •.•••:- i68 •::: • " r • ••::•.4)2:00- . • • • " """" • "":"• ""• "•••: • • ••• • ".• ...................................................................................................................... ••^'"'"'"'''''PJfkl .Q • • ARyBy DwisioN •::.••• •:.: ••••••••:••••••••:.,....•••••••••:••••••••••••::, • APPR0VEt %C4ANGE IN •• .suoGET...0;pm. • • ...v.v..... ••• UNIFORM PATROL ••::. • : • • • ••• iffijo•-•:. •.: - • 0.60 • 1.2.•°P• • 1 '.111° • • .::•2'5-17*%•• • • • 40.00 • •••••:::: • •7 ° ••••. ••• • • • .. • ••••:•":%.:.• -•••• •.• :• ••• ••• •••• .••• •• • :* • 6'5° • :** •• • • • : COMMUNICATION/JAIL 000 000 000 . 14.00 : 14.04 106001.: • ::':**•:*-*.."3:SERARTMENT.:.T.OTAC • • •$7.00- : . • ": 92,50: • • .• 92.50"" •..• •City of College Station 93 94 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 41-POLICE DEPARTMENT 40-ADMINISTRATION • ',..:.•••••• ..•••."" •::•::',.i•••:•:•:•.....;••.•:•"•i•:fi,.::::....•-••••*.• . . ....... .„..:...„ • •% .• •• •. ..:. • • BUD(Wf FROM ..... -•••••••••• ... ......... ••••••••••••••.• - %.. .................................... " •••• : •:".• ACTUAL BU1ET ACTUAL REQUEST APPRQVED BUDGET FROM •••••:::•.• . •...... ...„: .: ..... . . • :.• :-..•• -. . . •:................ • ;?87.4.70 • SUPPliES •• • ••• ::•••••••••••.: - ...........75 . ....................................... • . •••: : • ••••• •. :..:.:.., ....::....:. : . • .. : . • • ....:.. ....••• .:•• • 2,92 0 1001:10%:i.: ... •• " .. • '•••• "" " • ••• $314::$00 • MARY•BY • " • • ."-* • • CHANGE IN ":::•••." BUDGET BUDGET 8t)f)GET • RECOMMENDED BUDGET Ett.fDEr FROM : . ...... ••••:•in..., • : • •.:••• ' ••••••••• . .••• "." • .:... ACTIVITY - ..... ...... ........... .• POLICEADMINISTRATION ••• : . 5 Ofl600 00 00 "...: • : ••• - •:.- • • .. • - • •'-•••• • •••• •• • • ......:.•. " • .• . • .6.00•••• • • • • . •: City of College Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 41 - POLICE DEPARTMENT 40-ADMINISTRATION 531 -ADMINISTRATION ACTIVITY DESCRIPTION OBJECTIVES The Administrative division is responsible for the overall resource man- 1. To reduce the number of sustained citizen complaints by 10%in Fiscal agement of the Police Department, providing efficient and effective law Year 1990-91 as compared to 1989-90 involving members of the Police enforcement services to the community. This division coordinates and Department. directs the activities of other agency components to ensure an integrated 2. To continue the "customer service philosophy" within the Police effort in achieving the stated mission and overall goals of the department. Department by follow-up activities, employee meetings and open The development and implementation of departmental policy and proce- communications within all levels of the Police Department's organizational dures,research and planning activities,automated system support,and structure. budget formulation and management are other functions of this division. 3. To continue the maintenance of standards outlined in the Accreditation process by the Commission on Accreditation for Law Enforcement GOALS Agencies. To secure adequate resources through budget allocation, state and 4. To assess and implement a realistic physical fitness program for federal grants,and the private sector to provide an adequate level of law members of the College Station Police Department in FY1990-91. 1 enforcement services to the community;to establish written policy and ' procedure, providing proper guidance and direction for all employees 1989-90 1990-91 while minimizing litigation;to provide an effective liaison that will foster PERFORMANCE MEASURES ESTIMATED BUDGET cooperation and coordination between the department, other law en- forcement agencies, groups and organizations within the private sector Accreditation Standards Met 70% 100% and other departments within the City;to provide individual growth and FBI National academy Attendee 0 1 development opportunities through training and job experience;and to ensure programs and activities within the department are accomplishing their purpose within budgetary constraints. . .',:BUDGET•SUMMARY: . .. PERSONNEL SOMMARY;:.;; ::.:':.:1... T"AL APPROVED ABP U�1E/ETD';APRPRDOI/ED "". : ::::: : ;.: • • ACTUAt., ;.>:•..ACTUAL., .;:•" BUDGET::: . ::.PO N"SITION CLASSIFICATION ' ": 89-90fY 89-90.. FY 80-91 ..,FY ;;,:F1C.90-91 r ACCOUNT:DESCRIPTION.. FY 88-$9:: ::FY$9-90 ::FY90 91:: :I.:.:• $55,353" $58,940 POLICE CHIEF 1 - SALARIES&BENEFITS : : : $260;245 .:";. ".$287,756: $305179 : MAJOR_. 2, ' _ ::2 95184;.;:; ''' 99;382 SUPPLIES 1066 6,783 9,000 SYSTEMS ANALYST . 1 , . 1' 23,903 26,1.96 „ MAINTENANCE: : ...:926;: ' '; ::.. ::373 : 1,300. .:: PLANNING RESEARCHCOORD.. 1:::. : 1 . ,.28,0 30,063 PROFESSIONAL"SERVICES ' ;154: 725 1,450- ` ..ADMINISTRATIVE ASSISTANT : 1, . .1 ' 27,209 28,531 " P,URCHASEDPROP:SERV. a:' '<:0 .0 ."' OTHER"SALARIES 9,668 : `10,418. `OTHER PURCHASED;SERV ,', 17,500.. " 23,325" ' --22,531� : .. . ...: TOTAL SALARIES 239,386: :253,530 CAPITAL:OUTLAY< ' .':'" 22,925`.. r 337 . '. : 0_.. TOTAL BENEFtTS:.'. 43,989 51,649" . ACTM,,TY CENTER TOTAL:, . :$308,516.: ; 5319,300 $339.460 TOTA &BENEFITSL SALARIES 6" 6 $283;375'' $305;1 T9 City of College Station 95 96 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 41-POLICE DEPARTMENT 41-UNIFORM PATROL •":". • • " • • . . . .... • . . • •••• • f.,•E ACTUAL UD( ET ACTUAL ......*:::1:1EQUEST.f.:":.*•::••••:...*::.••APPPIOVEIY:fie<:IIUDGET:FRONI:::::-..••••• • .„. • • . - - •• •RECOMMENDEOACTUAL BUDGET . ACTUAL REQUEST APPRQVEt BUDGET FROM • • ••••• " "4: • :•••••:••• St,$-E045P15:::: : ..... MAINTENANCE 44g • :•• 150150 . OTHER PURCHASED$ERY . •;.• • • •-• • . ••••• . . •••••• •..i...::::::; 13$.0fsiN .4....$.1,gifiMA ....p..Y1kgriygy.: • ............................ • • •••••:•-• • APPROVEfl %CHANGE IN • . . • • • "•••••EnJoGET-.• • NDEEI.fRECOMME ...: • . , • • • • • •.... •• • i..ACTMTY FY FY:89,:99. • FY90 91 .•. .• ffY9091 'F'r00.:;r0 EY a UNIFORM PATROL .: 4600 46:00 ••••••• • .• 4600. • . f400 =5ff • City of College Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 41 - POLICE DEPARTMENT 41 - UNIFORM PATROL 541 - UNIFORM PATROL ACTIVITY DESCRIPTION The Uniform Patrol Division provides immediate response to all emergency 2. To promote and expand the concept of"community oriented policing" situations and in-progress criminal activities which are reported to the in a structured and designated geographical location within the Police Department. This division is also responsible for initiating preliminary community in FY 91. Investigations and written reports relating to criminal offenses and motor 3. To increase the number of apprehensions for motor vehicle thefts by vehicle and pedestrian accidents. Other activities of this dMslon include: 10%in FY 91 compared to FY 90. providing school crossing protection at selected intersections;enforcing 4. To increase the number of drug and alcohol related arrests by 20%in traffic laws,investigating vehicle and pedestrian accidents,coordinating FY 91 compared to FY 90. special events and public assistance,animal control enforcement activities, . 5. To increase the number of College Station Municipal warrants served and public informational and referral services. by 10%in FY 91 compared to FY 90. 6. (Traffic Section)To maintain a stabilized overall motor vehicle accident GOALS rate for FY 91 compared to FY 90. To reduce criminal activity by visible and aggressive police presence;to 7. (Traffic Section) To stabilize the number of injury accidents in FY 91 swiftly apprehend criminal suspects at or nearthe crime scene;to provide compared to FY 90. prompt and courteous police services;to reduce crime and accidents;to recover lost or stolen property; to thoroughly investigate reported or 1989-90 1990-91 discovered criminal acts;and to preserve civil order within the community. PERFORMANCE MEASURES ESTIMATED BUDGET OBJECTIVES D.W.I. 166 182 1. To Increase the number of apprehensions for burglaries by 10%in FY Warrants(Municipal) 451 496 91 compared to FY 90. Calls For Service 29,883 32,700 BUDGET SUMMARY ...• . . APPROVED"..APPROVED.'APPROVED: . P!*RSQNNEL SUMMARY _`A PCTUA ,.1. ACTUAL, • 'BUD D PO . SITION"CLASSIFICATION FY$9-9(J FY90-9 b'Y89-90: 'FY b90.91;:: ACCOUNT DESCRIPTION ;,,'•; '' FY 8$-89,.:: FY89-90: FY90-91 :" LIEUTENANT ":3.: " ....3. .''':$110,780 '.$11$,545_.;;" SERGEANT" ..:' "•" 7 7 • • 209,184.. 219;fi5A;:." SALARIES BENEFITS ;:`' >.:""`;$134TB58; $1;389,528. ..$1663,208 MASTER:OFFICER•, 0.•. • •2 . ?.0_ `• 49,626 ."SUPPLIES: ,; :: • > 55,887:; `61,447;:: . ; 67,380: SENIOR.OFFICER• : " .6" ' , •' "9'. 214„'334, ,:214,223'. MAINTENANCE",...:` .: >:: ` r` 24,249:.; :29,304 . _27,640 POLICE OFFICER. : 30.: . 24 . 603,988:. 602,743.'1: PROFESSIONAL SERVICES ,' ,20,070 19,590. : ;19,250 SE RETAR.YFICER; •• -. .. .. •.•1.•.` .0 • •":: 16;868-,::: PURCHASED:PROP::SERV: ....; ..". 4. :':". 51-- '>,150." OTHE,R"SALARIES ' .. 105,160; .95;048 .<OTHER PURCHA$ED,SERV.,.< ;:`,. :54,65$. 44,82T" 53,47$ • CAPITAL QUTI:AY':r :`> 55,057 71,422;" 81,000 TOTALSALARIES .. 1,243,446." .1;355;139 . TOTAL BENEFITS . • • 252,613, 308,069 " ACTMTY:bENTERTOTAt .._ :$i,657,580, S1,616,169; •$19120P6._ -- TOTAL SALARIES&BENEFITS 46 48 $1,496,659 $1,663,208 City of College Station . 97 98 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 41-POLICE DEPARTMENT Ty . 42-CRIMINAL INV.,,x,EcSATINGaATINION tiREBY.Appx!.1:.._..: . .. ... .. ... .. ..... 61.4iii.,) " ........."....... . ......................„:......:.„.„....,_..,,,_....,...:......._.....,.,:......„......":::.t.;:.:si...,::.:::.:;.2.::,:!.::::;.........:.........:::::.EX.FtENPIT, :....................::::....„:: .....:..........., .,............................. •REtP1414...........:T......•i.i..:..,.„. ,..Aip14 56:::::. g61-1E...T.Flig4::.:•ii:.::.,•:. • • • -. •...... •-•—..."-.:*".."' %:•:-;:::':•-...:• ."•:•• ....ireiibt-4E.i.:::::':::::;:z.:::::.:.„..ih..:.:,:::.: •.ACTUAI":"..;.:::..::'''':'::::::;9E96,1t1.:43.:.: ::.;:l.::.:: .::..:::::i:::::;Fy;$0,9.1.::-.,...........;i:::Fiti00.1-.0. ..:FV.....tti........ . • • - •••.....---"'":-""""":.... 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'. .. •••••••••••-••....... ......• '''.".•......•••:'''''....:•;:f*:$19,g:.:.-::.:.';'.:::•::::::::' ... ..• ::..;..... .....:..........:••••••••,--iii.ii•••:,.....,:::.,1,1•61.:.A.....ss.....-1.F:104-'tiCtf..14:::••••::::::.::.-E.:-E•i::::::::::•:.:::••••'-:::•::::-:',:::-....:-.. • •••••••"". •"- . -- • -- .. - -•• -'.• ."::. ...... ,... ....... .. ... . . :.t4.3. 0.8..41.......ic............:::::.................::...::::.:•.... .....:::44......40,..542..."::: : :•:.:....:-.:,..f...i..-::..........:::....,t......T::::,:.......i.....i.::,..:::::-.....:.:!...... • • • -• • --':• : ••••••••?:.•:••.-::$ 40-4•05.6 Y.': •• ' :•'. -::•:::•• :?..::::--:-%::::••:••:-:•?....:;•-••••?....•••••••;-'-13••••735•••-•'•: ":••••45'-----••...:::.?•-:•••:;-•%•:•••:••::•::- . --•••••:- ...-• -• • - - $340.4-$89-::,::••:•-i-:,-,.' :•:•?..-i:••••.: : .--:•:•••• -• . -• ••••• 1$.7%::•%•-:'•i•-::.•..-s:••••••. ::•:. ••-•••?-• ••-•: ••• • •••:••••• :•••••- •••..'"••:•:•• ' . .. . .•- ••• - -..:--..:....:::::i.:..4,11/V. i:::.',.••:•••::*::•• - • -• •- " ...--•-.....", . .-:--: ••••--::1 4A7!••:•••:•• ' • .. ••••.•'••:'•' "":::::••*••"• --•-••:-...: -.....-:::i.ei•••:-Igtt-•:: :-. .'' f:'4!:.71°::•••••::•.......... .. .."' .4iir.::.%:::.:.??•••:•:•.'"......::::::-,...'••:": *:.:. ..-,•.:-.• :•-•-•.........:. : . . •213 44..--..:...•••,:..... 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I._, , . . • .......„.......• -.:•••: ..., .-......• ••••••::::••::•-•...-:_•••f,..::i....:=:,. ...:::::....i..-P4:87.88:i:::::::::?- ......-• -- • •-• • ' ••••••::' ..'ff'.... '• f.:-...........-.10:-,00...: .........••••- ....::• .....: %'.. 11°I - ' ' • . .. .1°17°1'••• • i " :••••:...:.• ••::•::..::::•:::::::::-..t.....:•:::::n::••••••ACTIVETr•:::-, .:•:*:, ::•- ••••::•- ••,. ........... . . ...",••••••.•••••„:•...:-.:].•" :" 10•40:::•:-.....................::- ...c.'-' ':-:.. - •• .:.• .-• -•• :•:::••••••.1.240;.-:::..:.""::::.:-- • :::-.."- 42' • 1)0.. • - .... ' --••. .. ......"...:i....,::::...-:,:.-7.:-:•:-..:K--.-:::::::i•:::::::::::i talX1,-.•...... - ....:""....:::::," ........:..-........-::,:."--:•-_-:-:%::..40:00•••• . .... "- ..:ttNiitITIGATION.....-•.:.:'.• -...- - - ... ... --,...... '::::::•••••:...... ":10,00:-::•,.. ::::••• ••:•.- - - ..- ...... .....: .....:.:,............0V.AINA : - - -. - - ., ...c..... ...i. ..:::,......i.......:::....:::1-.:.:::-.,?.:-:::-::::]?...<10.-.1310-••••••• •:-:• : :- • - :'-"•••• ..........::.:•-:-.11.1V1$10N.::1-0.T.Ati:::::g:::::.::::::.:::::.::., .... ..... City of College Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 41 - POLICE DEPARTMENT 42- CRIMINAL INVESTIGATION 543-CRIMINAL INVESTIGATION ACTIVITY DESCRIPTION OBJECTIVES The Criminal Investigation Division is responsible for the follow-up 1. To begin utilizing the State Forfeiture Act by filing a minimum of 12 investigation of all serious adult and juvenile criminal offenses reported to actions during Fiscal Year 1990-91 to seize property utilized in conjunction the department. This includes continuous investigation until each case with certain specified crimes. has been cleared by arrest or inactivated due to exhaustion of all available 2. To increase the cleared by arrest category by 10%within Fiscal Year information and leads. This division also provides specialized services 1990-91 as compared to 1989-90. including physical evidence collection,photography,suspect and victim 3. To increase the clearance rates of all assigned cases by 10%in Fiscal interviews,composite drawings,surveillance,and tactical operations of Year 1990-91 as compared to 1989-90. .criminal activities identified by crime analysis. 4. To complete automation of criminal investigation records and programs by September 1, 1991. GOALS 5. To increase the number of latent fingerprint identifications in conjunction To promptly and effectively Investigate criminal offenses in order to with criminal Investigations by 5%in Fiscal Year 1990-91 as compared apprehend criminal suspects,collect evidence,and assist in the prosecution to 1989-90 of criminal defendants; to recover stolen property; to coordinate the collection and analysis of criminal intelligence information increasing the 1989-90 1990-91 identification of suspects;to assist crime victims with understanding of PERFORMANCE MEASURES ESTIMATED BUDGET the criminal justice system; to provide complete and comprehensive testimony in court;and to properly assist with the prosecution of criminal Burglaries Reported/Cleared 1,452/145 1,600/240 offenders. Drug/Alcohol Arrests 10 11 • Fingerprint Identification 30 35 Property Recovered $110,000 $121,000 BUDGET>SUMMARY • _ ;E -., BUDGET' " " 'APPROVED POSITION CLA$$IFICATiON FY•89-90 • FY 90-9 FY 89-9t :• FY 9Q�1 : .• . AC7UAL .BUDGET: ; • ACCOUNT DSCRIPION FY88-89;: FY59-90: •FY90-91 " LIEUTENANT::' 1:: •• • 1 $37:643: S39,862: SERGEANT 1 1 32,801 33,980":. SAlAR1ES&BENEFITS'<..`__°•;.: 5311,278 '%5840,256;::: :`":3�140512 i <: • CRIME SCENE,TECHNICIAN'.-:: 1 .> .1_. ;: 25,194 ;?. ..:::26;789 :.:SUPPLIES, 075 14;950:` •14, .. 13,735 .. MASTER OFFICER/QETECTNE 1 1 " " ,. .: " ..• SR OFFICER-DETECTIVE•';;: 5•"• 5 151,5�33'i:: ;'.':132,943;_... MAINTENANCE :': :::. 5,42 ;. 7,688; 10 120 :POLICE OFFICER/NARCOTICS; 0 2. - • :,Q 45;039;:."• PROFESSIONALSERVICES. 13,95B: '":16,419. • 18,350 OFFICER/NARCOTICS -.SENIOR 0 261 09 . PURCHASED.PR,OP SERV: 1,048: 1,189 • 1,780 .SECRETARY":',.. 134`: 0 • 0; 5,5 OTHER PURCHASED SERV.'". 15,675 15,262 17,049 OTH 24;422 ER.SAU4RIES 28,2T4, • ::CAPITAL OUTCRY :; • 3,08T 22;91 B" 12,000 • • 288,979.: • 359,698. TOTAL SALARIES, . 1 • • TOTAL BENEFITS • • • • 57;9 0,: :: 80,814.; ACTIVITY.CENTER TOTAL: $365,417` , $417,805• 8513,546 TOTAL SALARIES&BENEFITS 10 12 $346;889 $440,512' • City of College Station 99 . . 100 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 41-POLICE DEPARTMENT 43-SPECIAL SERVICES • •••••• • •.:::" RECOMMENDED %CHANGE IN •df.d:-:••••.• ::::•••••••:14c_TUAL:•:d•d.•?:•••:•••:.•i•"•••••::•• :•••:•:•:••• ....% .• :•••••• ................ .%. .............. ....... ...„...:.....,..:.................... ............................................_............................... ...„. ....... REQUEST . .............................................................. .................................................... .... ........................... ........ ......... ....... . ......,.......... ....... . %...CLASSIFICATION FY -.9b ......... . ........ ........„.... ....... .............. " "" "". " ....... "" ddd—d•d— .....dddd.d ..... .... -dy'r•d• "%••••••d•••%":":" "dd.d" .•. ••.•• • • • • . • ...• ..... • •••••:••• : :•:••• .••••:•. " • • • •.• . 6 247 • •..• •-••. 20;290 • •..• : •4230 148 ." . ••. •• 4187 4 8T 2 "•••• :••:•••• • 41.47$ . :fdi• APPRQVEt %CHANGE IN . " • . .. ::.: • ••.. . -:" . . • ..• ..:::.•.. % .......•.... . . • d::::••••• PERSONN iSIJ.MMARY BrAcTIVITY.::. d•••••• -i:. • " ....• .... ••:: ...• ••••.:. •• . %. :::•••• •••••''.:• ::?:.•••••• •••••:•••• ...iBUDGEr *. • $(1/10Er:FROM ACTIVITY•i gter.$9. 0:::•••:::. .• FV9O1 FV91 et.:$0):10::FY::9f.. • ••• " 004 :::••••• •••. so •• ...• • ••••••••• • •: 640: City of College Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 41 - POLICE DEPARTMENT 43-SPECIAL SERVICES 551 -SPECIAL SERVICES ACTIVITY DESCRIPTION The Special Services Division is responsible for coordinating selection, 2. To sponsor two Citizen's Police Academies encouraging citizen's recruitment and training of new employees; providing structured in- awareness of crime problems and support of law enforcement activities service training programs;coordinating and scheduling outside in-service within FY 91. training programs; coordinating the department's field training officer 3. To organize,implement and monitor an effective career development program;developing and implementing community awareness programs program for employees of the CS PD in FY 91. in the areas of crime reduction, crime and drug awareness; providing 4. To continue presentation of the D.A.R.E. program to all 5th grade programs and information to improve public relations; managing and CSISD students in FY 91. coordinating activitleswithln the Police Reserve program;and coordinate 5. To develop and implement a functional Neighborhood crime control the activities of the Citizen Volunteers Program within the PD. program by FY 91. 6. To continue the TIGERS program in the A&M Consolidated High GOALS School in FY 91. To maintain and monitor an effective field officer training program for new 7. To Increase the number of reserve officers by 50%in Fiscal Year 91. police officers; to develop and evaluate specialized in-service training 8. To develop and Implement a vehicle identification program which programs which enhances the skills,knowledge and abilities of employees; allows officers to detain vehicles with certain ID stickers clearly visible to actively recruit qualified applicants;to Increase community awareness/ on the vehicle to check ownership and reduce vehicle theft in FY 91. participation in crime prevention&drug education programs;to coordinate activities within the Police Reserve Program and Citizen Volunteers Program 1989-90 1990-91 within the PD. PERFORMANCE MEASURES ESTIMATED BUDGET OBJECTIVES Total in-service training hours 90 30 1. To coordinate and provide 4 core courses required for the TECLOSE No. graduating from DARE program 402 430 Intermediate Peace Officer certification for Fiscal Year 1991. No.animals picked up,self-initiated 278 333 PERSONNEL SIJMMA BUDGET SUMMARY ." DGET APPROVEDAPPROVED APPROVED: • APPROVED ' POSITION CLASSIFICATION", °FY 89 9(# FY 90 9 FY•89 8Q FY 90 8 ACTU AL .." ACTUAL • BUDGET. --^�-^- : : ::: : :....;". .:. . • UEUTENAN : 1 1. ACCOUNT DESCRIPTION," FY8$-89 FY89=90' FY9Q-91 • 537,852. 539,738 • SERGEANT ;:33,3$1 ":..;""34,475:: : SALARIES&BENEFITS ": : $248;666 :::: 1255,801 $2214966 : MASTER OFFICER 1.: 1 0: 28,761:.:: : SUPPLIES`•: 14,129" 16,247... ."20,290 .. • SENIORflFFICER 1 1 .73;72B 26,738 MAINTENANCE;; 2,891> • .: 1.;548.: 3,256 SECRETARY POLICE OFFICER" 1 1 0: .: 21,414 . 1 1 15 40 16,865 PROFESSIONALSERVICES 37,148 38,436. 41,870: 0 HUMANE OFFICER 0" 40,00' 0 PURCHASED PROP:SERV. :101' . 135 370 12;308 OTHER SALARIES '8 656. .OTHER PURCHASED SERV.. 13,590 >: 17,100 24,836 CAPITALOUTLAY: T04., 8,47$ 0 TOTAL SALARIES . • 213,527 175,648 TOTAL BENEFITS 43,453 39;318 •ACTIVITY CENTER TOTAL• : $318 930 " $337,545. $305,588 . . • TOTAL SALARIES&"BENEFITS 8 6 $256,980: $214,966 • • City of College Station 101 102 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 41-POLICE DEPARTMENT 45-TECH N ICAL SERVICES • .• " ••• • .. •.• ..• . • • • • •..:•• •• •.. • • . • :.:"::':••••:'-':":::•••••....••••::•••••••:::•• :'•••••• ." :•:. , ."•• •• .• „ ??: ACTUAL REQUEST APPROVED DGETFROM ............... . • . . . ••:::•:••., •,•••••• . • •••••••:•:,•••„. .:„, „ • -••••••• • •„. • •„• • • • • ..• ••:.F8t88439:- - vf•••••••7*:::::'' • FY'90 11,:-Plif t•'•:••••••••f•:.•••••' ::•••• •••.:• - • • •••• :: • •-<••:•:: • • ...• - . ::::::::::::::: :::........................................................................................................................................................................................................................................................................ . . . ....................... _ ............ ... .. ......................... ......... . ....... ............ „........ ACTUAL BUOC. ET ACTUAL REQUEST APPROVED B(JDGET FROM CHANGE IN ••. ...• •• • • ••• „ •• . •••• •. ••• • •:i:::.::i:$4.5•54041M:::7••• $494051$4 ••• •••••. • . ••: .":•• • 10; 04 •"•': •: •• •••. . . . . . . . MAINTENANCE 45412, •,:•:••::•••••:••::•;••::„ • • • .:„. • • „ •••••• • .. PROFESSIONAL SERVICES •..• • .• • :" :":••••• -• ••••• •••': •••: • . , • :. •..... •f.I.t/14.01-40 -q:PROP;i:::.SOM:iiii! - :724703..•:•:•:•?: ••••••- • •i••••••i• .•••• ••••••••:. • • ••••:.: • • .. :•:„ • ... :• :::••--• ...•• ....• :• .• e":- ":".:::::".••••••••• .• • ••• "•••••••:::: • • ...„ ...:.... . .... •.:.: , „.... .„.:.:.:„. .5.. . : ..:::.. •:•... ..5.:.::.• ••.••••••••••••:: .... : ... ::::::• . ..„ ..... ,. ..... ....,........ ....... , „, ..„ • • , • .... • . ati•• Mtt.,1• • .. ... ....................................................... -$.1jr+A MARY:173Y •:#0771Wrf.::::::::::::„.. • • • :.• : :. • .. • :• : ": • • • APPROVED:::::" %CHANGE IN •••• • .••••••• •. • • ••••.:.• :•?:. •••••••••.;••••••.:.•. • • -• -•••••- •••••• ... •.f. •• • • . •, " ' '..•f."•.:•• . BUDGET • :" • • BUDGET •' BUDGET •RECOMMENDED . BUDGET 11(.10.0kTFROM:•••:::::.:-..-:,:. ACTIVITY FY87.8$ FV8.89 . • "•::. %.::•..Fst90.....T.O.F.Y0.1.:;:-.0f• TECHNICAL SERVICES ••.• :•• :: .2i:OW!. • . 41.56 GO0 .••••-::% • ".. 650: • .•••• 650 . • -0T-50%"•• •••,:•:•-••••: 21.1XY••• •••• 2.1••,51.): • • • • • •6:50. • ".:• •• . City of College Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 41 - POLICE DEPARTMENT 45-TECHNICAL SERVICES 552-TECHNICAL SERVICES ACTIVITY DESCRIPTION The Technical Services Division is responsible for processing and maintaining 2. To improve customer service both internally and externally within the accurate police records of actMties and the timely retrieval and distribution Division,reducing dissatisfaction and the number of citizen complaints of appropriate records; controlled and efficient evidence and property within FY 91 compared to FY 90. control; effective building and facility maintenance coordination; clear 3. To assess and make recommendations for changes regarding the flow and available public information services to media agencies and the of paper work to increase efficiency within the Division and various general public;timely and effective analysis of criminal incidents;and to other divisions within the department in FY 91. , provide maintenance coordination responsibilities for all equipment within 4. To prepare an information pamphlet that will inform the general public the Police Department. of services and information available within the Division and how to obtain this information in FY 91. GOALS 5. To assess and properly implement the use of citizen volunteers in the To promptly and courteously respond to citizen's requests for information various functions performed In the Property/Evidence Section. within the PD;to accurately maintain,and distribute PD records in atimely 6. To identify and properly remove the backlog of old evidence and manner;to accurately and safely record and store all evidence seized,and property currently being stored within the Property Section and to maintain a proper chain of custody;to safeguard found property submitted maintain a standard 90 day turn around period for releasing property to the department and seek to return the property to its rightful owner;to and evidence in a lawful manner to its rightful owner in FY 91. provide coordination of building and equipment maintenance services; 7. To increase the number of Priority 3 reports taken by 10%in FY 91. and to provide and manage effective crime analysis support services to various components within the PD. 1989-90 1990-91 OBJECTIVES PERFORMANCE MEASURES ESTIMATED BUDGET 1. To develop and implement a crime analysis function within the PD by Dispatch of Priority I calls(min) 2.50 1.75 the selection of staff,training,and purchase of equipment by 5/1/91. Report copies(month) 32,000 28,800 :;.. :.:...; SUMMARY. SUOGET:SUMMARY::` .> APPROVED:,:AP'ROVED,APPROVED:. • 'ACTUAL BUDGET- BUDGET BUDGET; . APPROVED: :,::_ :::::.:,. .... ... ACTtJAt. ., ACTUAL. BUDGET UN POSITION CLASSIFICATION FY 89-90, It g0:91 FY 89-90:' : FY.;909f ACCOUNT;.:;DESCRiPTION. FX 88-89. • Fy89-90• FY90 91 LIEUTENANT 1:::::>; :' 11. $39;41t:`:; 20;850 •:21_;932: "SALARIES$BENEFIT$' S459780.> '.:.$480 471 ..$164;393 PROP/EVID.:TECHN CIAN t;';. • 1' • 17;611 18,67000 SUPPLIES':: 19,508 22,797 MAINTENANCE .;: 31785. 40 996::.:;' 18 660 . : PARR 3 9,429. 50118 T.TIMETRAFFICANAL.YST 0 .; ;: 0:5 0;:. 3,120 1 N SU 3 0 63,095•. 0. . PROFESSIONAL:SERVICES:'.. 5,213 3352.> '0: J I/DISPTOHER' .PERM 0 • 204:203:<. . . . 0.: SOR PU.RCHASED,PROP::SERV 84502 72,793;: 75,112 • OTHER SALARIES : 15,172 '2,308. OTHER PURCHASEDSERV., .42,006 42,883 : 28,822 TOTAL SALARIES 407;418 138,565 CAPITAL OUTLAY. 309 4,068 0 TOTAL BENEFITS 87.241 • • 26828 ACTiMITY CENTER TOTAL 8640103• $66T,360 $302.067 •TOTAL SALARIES&BENEFITS 18 6.5 849�659 S164;393• City of College Station 103 104 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 41-POLICE DEPARTMENT 46-COMMUNICATION/JAIL ENDITUR EBY.:ACTIVITY. • • • • • • • • • . . • . • ... • • .•• •• .• • • ••• . •:. • • • % •.• :: • - •. • . ." RECOMMENDED • " . • •:%.CtiANG51W •.:•••• ' ACTUAL UD6ET : ACTUAL •• • ; FY:89;90. COMMUNICATIONPAIL . . ;.;:"- . : --•••• "::•:•••••••••• • • • • •• ...RECOmMtiDE6-::::•;i:if.....::::*:•:. CHANGE IN , • • •.• •-;;:: • • • ; ACTUAL ULETACTUAL REQUE$T APPROVED EFROM • •F. • : ••• . T.:: • „U. :••••• .:. • . • • ••.--.4t4PP.L.fF,S 0 ••• •••::::•::••••:::::::-..•••:•••••..• . • % •. 01850 Ii$50 100.04% • •• •MAINTENANCE:: ••:•:•:.. .-•:.:•••••••:::::::••••••:.• •-••••:.••••• •• •• •• : •• .0•••:. ••:-•••• .-•-•:-::••••:••••-•• • 0955. :••• •••••••••••••100.4.%•-•":.:•• •:••••• RPF 0•• • • . •. 0 0 •• ::••0.0004-••••-: : 00 17,54k 17 54 104.04% •• ::•••••0. ;.•-; e. • -••i-••••..:.:: ••••—4::•••:••••••:: •• .:• :::•••••••••••••••.. •:•• •••:•: •.••••••••••••:•. •:: ••• •:,••• •••: .• •. •:••: •••-• • •„...• ••••:••.-.: •••••:.: ••••••:••:. - •.:•••••••:•::.: ••••••••••::•::.: .......................................................................................................................................................................... EL.$1.)10 . • . . . _ ...... . ....:.• , :.:..,,::••• •:•.• • .•:••••: :::•• ::::••• :• • ••••., :•....•• • •• • . : • : .:.•... ....•. : : ..:,• ....,..•. : • •. ..:.•.••.....: ...::." %.:•:. •• • • • • • •% :::::•• • ...• •• •••• •••••.:- -.• " •••• .•:•• - .•:.••:.:.. •• UtGTUI3GTROMMENtBUDGET. BUDGET F1kOM ••.:•••••••••• ACTIVflY • ":•:L •• • • • 000000 •;:•1 ; • • City of College Station - 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 41 - POLICE DEPARTMENT 46-COMMUNICATION/JAIL 546-COMMUNICATION/JAIL ACTIVITY DESCRIPTION OBJECTIVES The Communications/Jail Division is responsible for providing 911 1. To increase the number of Priority 3 police reports processed by emergency services;police radio and teletype communications;telephone Communications personnel by 10%in Fiscal Year 1990-91 as compared answering services; and Jail operations as a support service within the to 1989-90. Police Department on a 24 hour basis. 2. To maintain the number of fingerprint cards returned from DPS Crime Records Division to less than 5%of all prisoners processed by CSPD GOALS in Fiscal Year 1990-91 as compared to 1989-90. Provide prompt and courteous response to citizen's telephone complaints 3. To develop and provide an updated local warrant list to all officers at and inquiries; to assist in swiftly apprehending criminal suspects at or least twice a month in Fiscal Year 1990-91. near the crime scene;to provide prompt and courteous police services; 4. To maintain an emergency contact card file on a quarterly basis and the to ensure prisoners and their property are secure and safe while in police number of incidents in which the department is unable to contact a custody;to process and/or effectively refer inquiries to the most appropriate person associated with a business because of not having a card or source. erroneous and outdated information during Fiscal Year 1990. ' :BDGET UMARY . . :.. . PERS ONESUMMARY'. . US L .„ APPROVED'APPROVED ACTUAL UDCET BUDGET' BUDGET . AG7UA : • ACTUAL BUDGET ;: POSITION CkASSII=1CATtOty ;:• Pt 89 80; Plf 9(391:: .:FY 89 9Q F`1.90 8I>' r • ACCOUNT DESCRIPTION EY 88.89::: FY89-94 FY90-91 COMMUNICATION SUPI=RVISOFi:';.0< . ;: 3.:;•>:.:, :, ;(}, SALARIES_&BENEFITS: :::. ::•sa: $0: r: $354729: 1. SUPPIJES : 0:. . 0,:: ....' :11;850.. . .IAiLfDiSPATCHEf�: 0' 3 .. Q 58;877. . MAINTENANCE ::...: ' . .: : - :: 0_ : 0 :`` ..8'958:: JAiL/bISPATCt#ER 0 549;179 OTHER SALARIES 0 ... 8;000 .: 0 : :::PROFESSIONAL SERVICES -:. :, 0. ......1.. .. ... 0.:-.: 3F700 .;.. ..TOTAL..SALARIE$ :: • • • 0.::.: ;284,908 ' PWRCHASE[):PROP:SEFN::''; .;: _. 0 ., : . ;•0: ;:. :: ''.0 • ' OTHER PURCHASED;SERV.:` 0 0 . 'I7 542 ;TOTALSENEFITS: .,0 69.823; .:CAPITAL:OUTLAY::::'<> 0 .. ' :.;. : 0 . :`.:b.:: . '... TOTAL SACARI£S R BENEFITS . a 94 SO $354;729 ::. ACTMTY`CENTERTOTAL ::' $0 $0: $396�7Z6: . City of College Station - 105 106 1990-1991 Annual Budget FIRE DEPARTMENT ICITY MANAGER ASSISTANT CITY MANAGER COMMUNITY SERVICES FIRE DEPARTMENT 111 I I I i IFIRE ADMINISTRATION I I FIRE SUPPRESSION I I FIRE PREVENTION J EMERGENCY MEDICAL SERV I I i I I I - ADMINISTRATION I - CENTRAL OPERATION I - PREVENTION SERVICES - EMS/CENTRAL STATION - STATION #2 OPERATION - EMS/STATION #2 City of College Station 1990-1991 Annual Budget FIRE DEPARTMENT SUMMARY • EXPENDITURE BY DIVISION' " " • • •RCO • • .s• ....••••••::• •... • ••••••••:•:::*... ": • vd:GHAN peIN. •••• • •:.• • . • ••••••:..: •:•• • ACTUAL RQUT. •:40090\10D:: UIDGT FROM .• •••. • FY **:•• ::*••••••••• . • .iit10a.;000.•••:;•••••:•::::::::•••• • •••••'::::.]:::y15 04*.:5•:.:::::: • i968;:7.41 • ...".2,04 0s •••••••:.: • 2064 • ••• • ':' " 3053 " •• 8 368 1477 •070% ••. ••.. • • •: 485 77 .•••...:.:•* 49497 " a*,;-••• •••••••0,(.40 ;:i6,5'.)1::••;•:::* .$.078;.,:i5ii5•:.•••.* •*•:•. s•: :•••••':•• REaSIFiON . ••• • .• flECOMMENDEtt • • • • CHANGE:1W • •: ••: *•••••:::"'*:***AdifjAti:::*:••• • •* ::•••••••:•It(i6QET :".f**:::• :• *• ACTUAL ' • • RQUE1 APPIOWt BUDGET FROM •s: CLASSIFICATION Pt 88•7.89.....•::••• • ••••:. • • . :. e041 . ••••••.FV.:.:9041 • '0410: . . . . . . .; " . • •:7 • -:""• " . •*. • P;47(51 • : • 9455: • .. • .• . •71 797 71 797 : :: •- •••**. .• MAINTENM10E : •• •:• : •. 51974 50;130• .:•.:• . 5028155 433 • :.• ...• • CAPITAL OUTLAY •101 806 170,455 : •••••• • 84054 • 84 054 -.50.60% . •••••,. :-.••••• • • • SUMMARY:B ply.tsioN • . • .... ••:.•• :•••.:. : • • ..;••••••••• • • "•••••••• •••••••• ...• :" ••••••••• •••••••:•,..,.• APP0WI : . %0i710Ot IN.....••••• :„.•••• ". •••• •. •:Buti4ET.,.. • . BUDGET BUDGET FROM ''''''' • • • ACTIVITY - :":••••FY f7418-• * Pt 88,04.. •• •FY 89-90 • • .• FY 90-41? • FY 90-9 1 • FY 90 TO•FY gi • • :•••• . : :• : .400 . •".• • ." 5.00' " .. 500 ..:*400 4.00 . . . 4 04 . 5400• 54,00. • 000% FIRE PREVENTION 400 400 4.00 • •.4,00 . .4,00 • 0.00% . • MEROENoY IsAEDicAl:SERVICES • • •13.00 ' . • . 13.00 13Q0 . 1 Stict * 1100 . • 0.00% • 7 .60 75,00 • • 75.00 - City of College Station 107 108 1990-1991 Annual Budget DIVISION DIVISION SUMMARY 50-ADMINISTRATION DEPARTMENT : ..::: ...::::........ ..... 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T,,,m: ::: •:•::.:.......:Ji:...;:::W;i'f, :::.•::::.i*:•••••••: "... -''''4-- • ••• :.• ,••••••••:.::-::,.. -•....•-oa•:•....:::::;;;•••••:•:-:::••••• ..:•-•••••• •'. ••:.bU •: :.:::::.:: ptiit:AliM1410.-......,,,- ''''' ... .... .4-:::::::?:k. 4to - ' s' •'::-• . ...... .---• :............... :k.:-.!..AW46:11 - At.::::: . :•.• •• ..... City of College Station • 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 42- FIRE DEPARTMENT 50- FIRE ADMINISTRATION 561 -ADMINISTRATION ACTIVITY DESCRIPTION OBJECTIVES The Fire Administration division is responsible for supervising the activities 1. Maintain the current staff level in each division. of all divisions within the Fire Department. Fire Administration also 2. Provide a minimum of 140 hours training for fire suppression and provides administrative service for the four divisions of the Department. emergency medical service personnel. This Division is responsible for preparation of the preliminary budget, 3. Expand the public relations programs of the Department. collection of records and data for both short and long-range planning,and 4. Participate in a network system in order to research and gather data making recommendations which will allow the department to maintain an which will produce new and more efficient methods of providing fire acceptable service level. Fire Administration supervises and coordinates and emergency services. the development of all departmental goals,and is responsible for maintaining aworking relationship withal'other departments withinthe City,as well as with Texas ABM University,the City of Bryan,and Brazos County. GOALS To maintain high quality personnel who are dedicated to public service,and to provide Fire Prevention,Protection,and Emergency Medical Service, which reduces the risk to those involved in emergencies. BUDGET:SUMMARY:::.. PERSONNEL SUMMARY; .. TUAL. APPROVED APPROVED.APPROVED AC BUDGET BUDGET GET ACTUAL ACTUAL BUDGET ;: : POSITION ITION CLASSIFICATION .: ` FY;89-9R FY 90-9 ; P1f.8$-9Q::.: FY 9D-91' ACCOUNT DESCRIPTION FY.88.89 FY89490':; FY9041 ARE CHIEF 0 1 552.978` '' :$58,833.. SALARIES&BENEFITS;`; $139;824.:: , $135F558 >., ';$164.231 '.. AS$'T FIRE CHIEF/TRAINING 1 1 37,568:: 39,048: :., SUPPLIES 1,93 : 2,708 3.515. ADMINISTRATIVE ASSISTANT 1:;:::. 1 21,3T0 22,773 MAINTENANCE::.:` ':: ` . : 2,479 21729 2,865'':_. MAINTENANCE TECHNICIAN : 0 .: 0 . 19,174.::';:... 0`. PROFESSIONAL SERVICES 0. 0 . :. 0 SECRETARY, 1 ... 14,974.. 18,507: 1;; PURCHASED PROP:SERV: 8.999 7.118 :: 9,170.. OTHER SALARIES 4,038 3,764 OTHER R:PURCHASEDSERV 5475" 24,383 14,207137,723 TOTAL SALARIES: .150.097 CAPITAL OUTLAY: ::;`. 702 . 13,263 0 ;;;... TOTAL BENEFITS 27,203 26,508.. ,: ACTIVITY CENTER TOTAL a159;411: _ ;6185,757 s193,988: :.:.. TQTALSALJ►RIES&BENEFITS 3 ... 4 $177,300 $164,231: : City of College Station 109 110 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 42-FIRE DEPARTMENT 51-FIRE SUPPRESSION ENPENQI.TUE3E BY:APTIVITY . : .• ••• • • , ••.• ..• • :"•' •• •.• •••••• • .•••:• • • ••:•••• ••-• • . „ • REOMMENbEO .'" ACTUAl. .. ••.:• • . •••••:. •.'• 'ACTUAL ":".• • ••:••••:::::.REQUEST•K:::;••••••:::::*:•••;APPROVED ...... •• • UD( ET FROM. ..•. .............. ]••• .. • • ; • .......... ....... ....... . • • ....... .......... ........ ....... ......... .......... ..„.... ......... ........ ........... . . .................... ........,.... ......... ........ ................ ......... ....:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: :::::::::::::::::::::::::: • •...... :• ::: ::.:::•::E••• •••••ACtUAti si••'•:•::REQUEST : D$E FROM . ....... ................. . . ........ ................._....... .............. ...........,.. . .......... .. ....... . ....... ............. ................ ........ ....... ....... - :: -....... ....... ............. ....... . ....... . . ............................... ......... . .- . . . . ::: . ................• • ••.• FY . " ••:;•;::.:•:•:.;:•...• •• •. • • • SUPPLIES •"444.13435 . • MAINThNA*E • ...:.:•••• $%444• ." 41fl• •• .• • ...... : :: . . .. . . . . .:; . . . ..• • 16 900 : 900PURCHASED PROP $ F1V •:14,291i. : ":. 34834 ....... OTHER PURCHASED SERV „... . . . . . . :"•" •• •" 34054 34 0s4 ...• • • •: •••.:• :.•• - : • • . •:•: , • • • . •• . • , • . : • .• •:.:: . . : : . . APPROVED %CHANGE IN BUDGET BUDGET BUDGET RECOMMENDED BUDGET BUDGET FROM ACTMW ............. ........ . . FY8788FY 88891.• • . 54,00 •.; 5400 :7"; • •••••• •..: - • •••••••."...:WignIV.1$(0till"...07•Ati:.•:.::::::•:.:::::: :. • :**•*;•• : .• . : •• " : •54:40:. ••••• . City of College Station • 1990-1991 Annual Budget . DEPARTMENT DIVISION ACTIVITY 42- FIRE DEPARTMENT 51 - FIRE SUPPRESSION 562- FIRE SUPPRESSION ACTIVITY DESCRIPTION ' The Fire Operations division is responsible for the delivery of emergency 3. To ensure that all personnel maintain the highest level of knowledge services such as;fire suppression,rescue,control of hazardous material and skill necessary to perform professionally during any situation that incidents, and medical emergency support, among other public assist may arise. calls. This division maintains such on-going activities as; in-service 4. To emphasize the need that all facilities and equipment be maintained" training, hydrant flow testing,and rescue planning, along with facility& properly so as to respond to any emergency call. equipment maintenance. Fire Operations offer informational tours and 5. To constantly seek new methods to improve the level of service offered participate in numerous community activities. by the fire department. GOALS 1989-90 1990-91 To provide responsive, professional emergency medical and fire rescue PERFORMANCE MEASURES ESTIMATED BUDGET to the residents of College Station whie continuously seeking new methods to improve this service. Number of calls answered (City) 1,270 1,300 Number of calls answered (TAMU) 90 95 OBJECTIVES Number of calls answered (County) 75 85 1. Within the City limits of College Station,be on the scene of emergency Firefighting staffing level 54 54 calls in five(5)minutes or less. Firefighting personnel per 1000 population 0.98 0.98 2. To provide the highest level of emergency service possible to the residents, businesses and visitors in College Station. , PERSONNEL.SUMMARY.: .. .:: BUQG�ET SUMMARY: ": . . _ .. APPROVED:APPROVED..APPROVED. . .;.., APPROVED. ACTUAL BUDGET . ..BUDGET. .:BUDGET >:: . ;:< : .;. :.;:: ACTUAt�.:::>': ..::ACTUAL: :, "BUDGET::: .•:. POSITION CLASSIFICATION: FY 89=9C3... FY 90-9t ;:;::FY:8$-H0 FY9t}91 .:; ACCOUNT;.DESORIPTION;': - FY88.89"• ;>::. FY W9p::. ::.;FYQQ-91.:; ,. CAPTAIN'• .. 3 .: : ;' :`3.;:: :::.'5705,244 $1o9,9 II:;. SALARIEVELBENEFITS' ;.:': :;$1:61,T0T3 ;41744,640 .$1;884;348 :LIEUTENANT:'. :::'1 : . ' ..6 193,898 : 206;413:i : SUPP�,IES: ` 23,709 ':.30;368. ..41;ess APPARATUS OPERATOR: , .12'.. 12 343.864 367;059- :: MAINTENANCE 4064$::::;;::r.;_: ::38444: ,39418 FIREFIGHTER ::15'.. .:• ' 15 ' 369,241;:<......391;883: :, PROFESSIONAL SERVICES:>::. .'' STD: 818 ..;:::. : :.:.900:<s. . FIREFIGHTERII .16:. . . 1s : 369.91.1 ' :::383,148?..•.: ;PURCHASEDPROP::SERV. .1.':: ... 29;226_;:. "......28;276::>: :;::.36,706. :OTHER SALARIES: •'.:83.956: 101;548:: . :OTHER:PURCHASEDSERV::.. ' 30.71$:'.:r; 34 06l;: 34 834 ..:. : .466,1 i 4;." 1.558;961 sCAPITALOUT i.ky. : .5T.Q$7:. :'' : 92,097' 34,054 ;.... TOTAl.9 f1TS . , 2Z5;5Q4:: 325.385: ..;: ACTIVITYCENTERTOTAL.' $1,794.036 '_,;.$1,968;701 $2;066;242:: : TOTAL SALARIES&BENEFITS ,52 .. ' 54: $1,741,708..$1;884;346 City of College Station 111 • 112 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 42-FIRE DEPARTMENT 52-FIRE PREVENTION ••• ExREtipitjpg.iy 407INATY' . • - ••••• ....• • - •••••••:. ••••'' - •••• . • AEOOMMENDED.::: : ........................................ . • - ACTUAL UDQET ACTUAL ... • - REQUEST APPF1OVE) UDET FROM • $205)j5 :I . * : . • RECOMMENDED %CHANGE IN ACTUAL BUDGET ACTUAL REQIEST APPROVED BUDGET FROM 89,00 •• • *.••.. . ... " • • • . ......................... . „.. . SUPPLIES , : •.% 7554 799 7389 • • • . .:.••'•••i::•••••::::: : "":*:•••••••:?:.•••• *.• • • ••'•• * , .::':•:•••••••• . • • - • : , . .•• • •••.• .3;550 •• . • - • . , '•• . • ••. ;100'; • - •: • .•• • • ' :200'y:••••". • • • PURCHASED PROP SERV ?-..•• • •••••.?:::0--• • •• .• . • . ••': •••'_::0'• • • • • •• . ......... . OTHER PURCHASED$ER'f 75GT0t4 96 894 8 9 • 471 • • • - • • • •-.-• • ." • .".".: •-• • • _ • . • . Pgfl$ NNNN4:4Fty:.py-#.priv1rt •"...."; ..• = ii." • • *. •.•.. . :.:RECOmACTMT? MENOSEI • •••••••:. : : . • FY:..89-90.." ": RRE PREVENTION .. • 400 400 400 • 400 : 400 .7" •: . 41.0Q••••-• -..*:••••• •". City of College Station • 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 42- FIRE DEPARTMENT 52- FIRE PREVENTION 566- FIRE PREVENTION ACTIVITY DESCRIPTION • The Fire Prevention Division is responsible for public education,building 4. To investigate and find the point of origin of 75%of all fires and to clear construction plans review,fire investigations,arson investigations,handling at least 45%of all fires found to be arson or of suspicious nature. explosives,and explosion scene investigations. 5. To decrease fire losses in the City in commercial structures by 10% over last year. GOALS To educate the citizens and children of College Station in sound fire safety 1989-90 1990-91 and handling of fire extinguishers.To maintain a safe environment from PERFORMANCE MEASURES ESTIMATED BUDGET fire and other hazards through code enforcement,public education and fire/arson investigations.To work with other law enforcement agencies Fire Deaths 0 0 regarding arson and explosives. Inspections Made 1,552 2,500 investigations Completed:(Fires) 6 50 OBJECTIVES • Investigations Completed:(Explosives) 18 50 1. To maintain our current fire record and key rate insurance credit. Lectures/Presentations 29 36 2. To maintain the fire injury and"0"fire death rate as done in the last 12 Citations Issued 1,002 1,200 years. Staffing Level 4 4 3. To maintain the consistant fire inspection rate of all business Prevention Personnel per 1000 population 0.13 0.13 establishments in the city. :BUDGET SUMMARY: : .. PERSONNEL SUMMARY .:. • <.::.; APPROVED: ACTUAL. PUP. BEJDGETo ABiJQP0 ACT UAi: ACTUAL'.-:. :BUDGET.:• ;.;; POSITION.CLASSIFlCAT10N FY 89-90 FY 90-99;:: ::F1f 89-90` FY9Q-9t.;. ACCOUNT:OESGRiPTION -:' :: FY.88;89. .. : FY89-B0: '.::FY1�0�.$1,< ASS`�FIRE:CHIE�/FIREMARSHAI -t ;: ;;1<>' 540:236. 541;023:: SALARIES;;&BENEFITS.:;.;:: `.:ii';_ $,17'1;192 ,$1X5.358 ;•:.::.$193.336 .;, ., :.DEPUTY FIRE MARSHAL : ;1':;. 1• $UPPL,I,ES '>' :•:: • 7:554 7,389;::. 8.427.: : .., . 6479z:...: _IRE F INSPECTOR: 2 `. .. ; 2 •,:. .:.: .. ..:g 24I} MAINTENANCE : ' :` 2.X92 3,718:.: •::3,550. ....;,, 16204,' • 19;084.:.:.: .:: OTHER SALARIES : FROFI*SSIONAi SERVIGES< tOQ•. . .. ;:: .:.•: ,.. . `:`: :PURCHASEQ PROPSERV . 0 0, ; . 0: TOTALSALARiES; • :152;275' 161,541 .- OTHER PURCHASEDSE.RV:' ;'.6,750: 5;596 : • ':•6;964' •:TOTAL BENEFITS. '' • ... •>:'•25,956:..•..: .,.34;795 . CAPITAL OUTLAY ` • :0 12,971'; ,4 •>TOTALSALARIES&B ENEFITS`. 4 4.., $178,231. $193;336 ACTNITY CENTER TOTAL:, : $187,788; • $205 032• �$212,477•' City of College Station 113 • 114 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 42-FIRE DEPARTMENT 53-EMERGENCY MEDICAL SERVICES ......... ''' .. • • . ••• dE:134 • **•" •* "- ""•"••• • • •••...i..:---•-•••••:' • : •••:.•9Eept4MENDr?:•:.::: • : •Ki• • • • • •• • • ••• • - •••••••••• •• ••• FYI° •() •••9 ••••••:••••• • "". " AOri:41••••••:.• • . .:Matt7-9i ' T.: .0:: • :•%••*::':••• • • • • .. * •• " • • • " ,-" . , -.:$4704.49215 • 6...... FICA... .•••' RECQMMENDOig:ORANGE IN ."" •:•'• ACTUAL 8UO( T ACTUAL REQUEST APPROVED UDGETROM • " ••••• . -• --EY:14941 '''''' * • • . - - 60 74 . $ $.1$3.5 ''''''''................................. ..• . _,5 1•-•:.:::.• ..• .• ..E..iI4,000... • • ••••........::.:•:.". 13Pe!..44:1::•.•-•••••;••-- • • •••• .6 ••. . • .•••••:: 4;6'00 • ":-•••0,000PROFESSIONAL SERVCES USG 000 • • t).P0%. • • .• MAINTNAtCE C1. •• . 6000 • :: • 60O0 0 . •-•••••:.:. 0968 144883 . •:<:::•••• .: i7 • :;?.. .... .. .... • •••••••••:•:...i*:*::::.*-;:•:.4494•••,..697."(*•-. ;:•:•i:::::::. ": - • ••• • • f••• ••••••••::••• • • • • ••••• •-..• - ••• • : ••:: . • • .....:••••••••••• •••• • ""• ••••••:•••• • -• •• • ••••••-•-•••••••••••••••-"•••:•••••••••••••••BPDPET • F oo•• vmEtptg o Orr BUDGETFROM .%•:.:. mv"-*/341ti. • VCI..T.O. .al•-•• .:•-• ". • -•"‘,.;:••••• n'tan- • •••••0:1)°*•.••:::.•••••.•• EMERQSNCYMEDICAL.:1ERVIOES :i ...: -:••••••'••••••••••••• '.••••••••••••••••• ..1 ........•'.., .•••:.... . . . •-: •..- - . • •::::-• . ••• --• • •- •• • . :• la •.. ..• • •. • v•• 4AFI' • . . City of College Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 42- FIRE DEPARTMENT 53- EMERGENCY MEDICAL SERVICES 568- E.M.S. ACTIVITY DESCRIPTION The Emergency Medical Service Division is responsible for responding to 3. To provide a receiving facility a complete assessment of patient condition calls for assistance in the event of Injury or medical emergencies. This and care given at the scene. response includes on scene stabilization and transport to the proper 4. To provide continued monitoring of patient condition and additional medical facility. Care given to patients ranges from basic first aid to treatment as needed during transport. advanced life support measures. 1989-90 1990-91 GOALS PERFORMANCE MEASURES ESTIMATED BUDGET Our goals are to provide prompt professional emergency careto the level required at the incident scene. To stabilize any patient to the degree Number of calls answered (City) 1,683 1,705 necessary and provide safe rapid transport to the hospital or medical Number of calls answered (TAMU) 90 95 facility or the patients choice. Number of calls answered(County) 105 110 Paramedics Staffing Level 12 12 OBJECTIVES Paramedic Personnel per 1000 population 0.44 0.44 1. To respond to and arrive at the scene of a call for medical assistance in less than five minutes. 2. To provide treatment and stabilization at the scene in 15 minutes or less. BUDGET;SUMMARY' . . PERSONNELSUMMARY ,, APPROVE APPROVED': ROVED APPROVED ; ACTUAL" BUDGETp".BUDGET : BUDGET ". UAE CTU L BUDGET; POSITION CLASSIFICATION: FY89 9t. FX,90 9.. FY89 :. ::..`F..90:. .. FY89700 ACCOUNT;OESCAIPTION FY.88 89. ...: FY90 91 ;:: A.MBULANCE:$UPEFIVI$OR . 'E`: i-" :i::$36;943 "".$38,$73 SALARIES:-:BENEFITS: 4360i791" 6347,207.• $005,044:. :,::: SUPPLIES;:: .`::.:;:.-:_. ..: 10,555:. 18,990 : .17,570.'' .. .. PARAMEDIC 1'':: • 11 i2 .: ;27Q.;019c;::':.271;77$ MAINTENANCE>:.` :: 8,650: :.1:. 5,390.: ... 98ao OW ER SAlAR1ES" ::. • • 15;848:. .:" ;:15,332". ;: PROFESSIpNi4L:SERVICES ::; ; . 6,280: . ": B,402".: . .::: :..6,Oo0 PURCHASED PROP SER1� ,.;. : :;.:. - .,::-_0-.:; . 197 . 300"_..: :TOTALSALARIES :.' • 322.8#0 :....325,9$4: . OTEiER PURCHASEp"SERV...:. . -"...14,768;: ' •10,968 • :14,88$ TO TAL BENEF4TS. is# ': 70,060 ` CAPITAL:OUTLAY:: < `4401T:: •' 29972 50;0oo:":.. ;:TOTAL SALARIESiBENEFITS • 1T 13,:: $,vt,',836 $396,0+44 •;AC• TMTYCENTERTOTAL; $451,041 : $419,126 " .$494,697 ` .. City of College Station 115 116 1990-1991 Annual Budget DEVELOPMENT SERVICES DEPARTMENT CITY MANAGER I ASSISTANT CITY MANAGER COMMUNITY SERVICES IDEVELOPMENT SERVICES I I I IDEVELOPMENT SERV ADMIN I I ENGINEERING I I PLANNING I I I - ADMINISTRATION - CIVIL ENGINEERING - PLANNING - CAPITAL IMPROVEMENTS - GEOGRAPHIC INFORMATION - BUILDING INSPECTION PROJECT SYSTEMS - COMMUNITY DEVELOPMENT City of College Station 1990-1991 Annual Budget DEVELOPMENT SERVICES DEPARTMENT SUMMARY • • f. EXRENDI713FE.pY.pivitpr4 I. •.. „: ••• ••• ••••• • • •• ..• •••._ :•• •• •, •• •••.• •, .•.• ..„,•...„•• . . . • ....• ...• ..„ •••••••• • ACTUAL ACTUALREQUE$T APPROVED BUDGET . . • FY . • aa • • 34. . ▪ .. ........................................ • •,.......• . . . .•• • •• ••••:.• ACTUAL BUDGET • )4..T'tjAL REQUEST APPROVED BUDGET FROM ; . •••••• •• -; ••ii:•; •c„.. •• • •$35. • •;••••;•::: (01Llt.. • ";:••••• •:•:;••• ••,••?: 444-;••••••:•;;...;:••••••••1...••••:•••• . :••• •:::::••••i•••• •3644 35041 •••:.••••..7..4.i4si* •.• . ••••• ; •- • • 21O54 3099O :••:: :•••••• so,990 ' •:i• • ••• . • . .• • .itl$14.' • •• •••••••••• 7:•,500::. •••:•••• ••• .27;ict!)•••• .-34A0*.•.• • • ••• • ••• ••••• • . •• ... • ..,•• : • .• ....• ." • •••••••::.: •••••:. .•:•• : ••:.:..• ...•••••••••.•••••.....• •• ***. '****.• :•• •••*ii •?::•:• • •St,210040.. g*:$1•-•Ot 024 •••.• • . . •.• :•••• ••• :.•:,.: APPROVED S CHANGE IN . . . . . .::•••••?: • . •••••i2.'••••••::: * • BUDGET BUDGET BUDGE-C.,'" RECOMMENDED BUDGET BUDGET FROM • DIVtSION1.1.•::FY:it7.4.80• ••:•••:•:•• :••••fr:::O.Y..884a9": J.; F`t 89* ••••:; F*404.4t...• •••• ••••••. FY91 .0,06T.6.FY.91• • ••4• ••• =0.P. • 4.00• :••••• • .:*sf00...*:'•••*:.• • :•::4.5.1:1"' • " I too.• • • 00 • • • • •• GO •....i•••••.:•^4i.4.Vi. • - • 17,N) • 400 •••14:00 •• • .. : . • • • .• •• . r •. 37.00IS •.• • • al . • . . -••• ... 30,00. •: City of College Station 117 • 118 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 43-DEVELOPMENT SERVICES 60-D EVE LO PMENT SERVICES ADMINISTRATION Ex?ENIC;41:171,4R .FAY ACTIVITY •• .• • . . •.. • *.*:•. •*•:.*.•••• " • •.• ••• • * • . •••• •• • 14ECOIVIMEtipEp • • •.: •%CH4NP.E . • ACTUAL BUDGET : ACTUAL.•• APPROVED.•:14UWET.FROM.• . ACTMTY FY "e:]•• •'•:.FY .]. -FY 89-9.0 • •..• FY90 1 . FY.90-91 TO:FY.91. • •;••i::: *:* $418;$80.••••:.... .$15%023 ...:••••••• ••: • • • •-• • ...:• • . . . .„ ......... . *•• : •:37.208:.:.'." ••••• •: • . .:• . ••• • B.14'CLASSIFIOATI .**:::**. • *•• • "*. • REPOMMENCiEfY•••••.:::i:::::.:•••••::::::::: • %:::.P14kNqE ACTUAL BUDGET ACTUAL " • ••:::•:.:::••::.:PEOUEST:?::i.:•::: :..::i'l•••••••::APROVF11::•:.:........BUOGET:FROM ....... .• FY 89::90 •••• • FY44.•"•:: 9 •••• .............................................................. •• . : . : ,..„. ••••„ •• .••• •: ang • 6326 6 •..: • :•. •••••• MAINThNANCE : 1.:•,744.:;.:•••••................. 4 13755073 • ••••• 5 073 •..• . - ••• i•-f:*••••••:. •:•;• *: : . • .: •PURC ••••: • .• • • .• .:•**.f••••• • • -••• • . • : ••••••••:::.:.•"•••:•:-:.:: • .".•• ..... :• : . •,..•:..• •••• • . . •••• :.•••• .••• • •:. • ..".• •...• • • •1-$tio.. • : • OTHERFURCHASED$FRV ."• ••otrrti.k.y. • : • " . ••", •:::::x„:1,500 . •• • • ............ • : • ::• : • S 9o:995•••,:: :*". • . .• ........ ........ ...... _ ••• . •:::• „.:„ :.• •••.• .:::::• :. :• •• :.,.•::::•. . •.. : -• : BUDGET BUDGET BUDGET ]• RECOMMENDED' BUDGET 11(11)0ET FROM ACTIVITY %•:;FY FY 89-90. •:• • FY90l FY 90-9.1:• FY90 TO FY.91 •• •••••• • SERVIGES ADMEN. •• .4.:00 - ••• -3.50.;:•... • - 3,00 .• •: •••400 4.00 : . 33133% . ..]..••••••:-.,..• •••. .- . . - • • - . •]: ••• ::::::• ] • • : • • •" .• • '•::. • : . : • CINN$PECTION • .. CLOC 000 . 1.00 . . • 1.00. .•:: • i.00 .••• 000% •• : . : ] 4.00 • ::• : 5::00 ••". . •.• •. •125.-001‘. . City of College Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 43-DEVELOPMENT SERVICES 60-DEVELOPMENT SERVICES ADMINISTRATION 571 -ADMINISTRATION ACTIVITY DESCRIPTION OBJECTIVES The Development Services Administration provides the general management 1. To provide update and Implementation of Capital Improvement Program. of the Development Services Department. This division also provides 2. To upgradethe professional level of each of the divisions and continue capital Improvements program planning and administration. Administrative to monitor the implementation of the customer service program. support is provided to the various functions within the department and the 3. Meet all assigned Council Goals. Council. 4. To work cooperatively with other departments in meeting the needs of the citizens of the community. GOALS To provide for the development of capital improvements as needed to 1989-90 1990-91 support the needs of the citizens;To provide technical support to other PERFORMANCE MEASURES ESTIMATED BUDGET City departments; To provide for the continued development and improvement of Planning and Engineering programs and staff. Council Goals Addressed 11 14 Capital Construction $4 million $9 million . ET'BUDG SUMMARY' APPROVED"._" PERSONNEL SUMMARY ` APPROVED PP :::.>::: ::::; ACTUAL:;::::: : ::ACTUAL.::: :: BUDGET" POSITION CLASSIFICATION::::: . FY897 "" ..FY.90-9#:•_ .AFY89-90 "AFY90-91 ACCOUNT DESCRIPTION FY:8889 , FY89-90 '"• FY90.91 , .. :.. ..:" . $58,622" ".S62•833:.::.: DIROFDEVELOPMENT8ERVICES":} ' ':.:,' 1 . ':SA AARIESB BENEFITS` '" - '':; $100688 ` $;112,206: : ". .$132,980 ADMINISTRATIVE:SECRETARY #;:.':' 1.. . 17,943" 19,214 SUPPLIES. 5,254 ;,9,428. 5,814 ' SECRETARY... • . 0"" . 1' .0. 15,507 MAINTENANCE:.,.,:: 1,663' ..,.. 4,173 .. .. :RE PROFESSIONAL SERVICES Q: 0:. 0: : .:PURCHASED PROP;SERV.. " :..' ."3,006: ' :3,432:: •: `.': 660 GEPTIONIST: 1. 1 13,445 13,926 OTHER:SALAR[ES 0 0 TOTALSALARIES. , - :90,0i0` 111,480 OTHER;PURCkiASEp$ERY °" "4ai?21 : :.';:.8,518 10;19f _ . . . :..CAPITAt4bY LAY:.:' :. `".6,610, .'.: 2,621 " . '1,50Q • TOTAL:BENEFITS' 15,191 21,500: ACTMTY.CENTER:TOTAC 4121309".'.` 5#38;580 5155,323 TOTAL SALARIES&BENEFITS. 3.. . 4 $105,201: . $132,980.: City of College Station 119 • 120 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 43 DEVELOPMENT SERVICES 60- DEVELOPMENT SERVICES ADMINISTRATION 572-CIP INSPECTION ACTIVITY DESCRIPTION OBJECTIVES C.I.P. Inspection provides general as well as specific oversight to all 1. To monitor construction of projects. Capital Projects and New Subdivision construction. This Activity is the 2. To work cooperatively with all other departments of the City involved in liaison between the City organizations and the Contractor. the construction of any project. 3. To see that construction meets or exceeds minimum standards of all codes,plans and specifications. GOALS 4. To check on behalf of the City all payment requests for construction. To provide for compliance to all ordinances, codes, specifications and plans during the construction of any Capital Project or Subdivision infrastructure. BUDGET SUMMARY SUMMARY APPROVED: ACTUAL BUDGET fl.ABUDGET PPROVED APPROVED PERSONNEL • ACTUAL ACTUAL BUDGET POSITION CLASSIFICATION FY 89=90 FY 90-91 FY 89-90 FY 90-91 ACCOUNT DESCRIPTION FY 88-8$: . FY89-90 FY90-91 QUAEITY ASSURANCE INSPECTOR 1 r: >I;.. $23,620 125,55.3 SALARIES&BENEFITS $14,488 $35.578 $35,558. OTHER SALARIES 4 3,000 SUPPLIES;:' '• ;:: :: . :44_ 332 512 MAINTENANCE 91 0 900 TOTALSA1ARIES 23,620 28,553. PROFESSIONAL SERVICES:: 0 0 0 PURCHASED PROP:SERV. 0 '458 1,050 TOTAL BENEFITS 5,394 7,005 OTHER PURCHASEDSERV. 323 98 1,805 TOTAL SALARIES&BENEFITS 1 1 $29,014 $35,558, CAPITAL OUTLAY 0- 744 0 ACTIVITY CENTER TOTAL $14,948 $37,208 $39,825 City of College Station • 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 43—DEVELOPMENT SERVICES 61—ENGINEERING . • • • :• •• • G1A$Sif.IC.ATI ••••• • ••ff" "" "" " RECOMMENDED • •••••".: •••••••.•'•••••:•:""•-• ACTUAL BUt) ET ACTUAL APPROVED i;.:;••••:. . • • • .• BUET FROM •::•:]•• ••••••••••••:FV,.89.790::"•••••••• ••:.:::•••••••*.::•••••••:•FY:89';90'i*:•••••••"•••••••••••:.• "••••-:••••••••••"••••• 9070.1::::::*:••:•• : •••••••••:....•• ••••• "••••....0.140iPtig.$444E14EFiTO:ii•••:•••••::::::?•:::•••••••••••.*::••••"•)••••:.*::•••••".•;•:•'••••:•••:::::*:•. •0:$047:190.......••••••••••••"::::K•'. •'• ...H.S$77/ •::•:::•:340:1110•••••i"....• ••.•:••••••::•••••"••• • ft-AO°.•••.. .•••••• •.:••••••:-•:.•••• 1U4 •• ••• MAINTNM4CE 4629 •• ••••• 4U35 4088 • . ..•• " .•f: •••••41.008:r:P 1"• •••••::. ••••••.',.•=::::::•.*::•••:•••:::::::::•••::• ••••••••:•••:•••••• ••••••:::11$35% f.::::•••••••• ••:••••,:••••:::•• :40$P0:" .." •••• •. • • • • • • ••• • • • •• • 1680 , .... OTHRPURCH040 • • • .:...!:!!......*04145..:••••:.•• ••.. • •:• :1 5 • 16887••fr. • • : • " • ••''•'•1.4.;0010 4j0..OP' 1 •• • • i0 6 404` 6..•••••••• ::•••••••••:•'.••••:4285;18 7 • ••• • ••••••iiii:•:"••••:•-• ':.:••••• •••. :• • APPROVED 1gOtANE114.rBUDGET BUO(ET BUDGET RECOMMENDEDA:?:•••••• •••••• BUDGET BDGET FROM ACTIVITY ::::::::::::::::::: ::::::::::::::::::::::::::::::::: . Pe.90;91• • •• ••• • .•;6.:00 .:.••••••. •••••••••::;%:::" • •••••••...11:00 • •• • ••••.••••S.:00••••:.:: • ;• • f. • City of College Station 121 122 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY ' 43 DEVELOPMENT SERVICES 61 - ENGINEERING 573 - ENGINEERING ' ACTIVITY DESCRIPTION This division is responsible for CIP project implementation for water, 4. Complete Infrastructure maintenance system program for drainageways sewer, street and drainage projects; Development coordination; and train operations personnel to maintain the program inventory. Infrastructure studies and reports; Infrastructure system maintenance; 5. Complete GIS project development module.Complete graphic base Infrastructure systems planning; Inter-agency Infrastructure systems map. coordination; Flood plain administration and management; GIS 6. Establish data collection and maintenance systems to track 1-5. development,maintenance and enhancement. 1989-90 1990-91 GOALS PERFORMANCE MEASURES ESTIMATED BUDGET The goals of this division are to have an effective, efficient team in partnership with its customers working towards building and maintaining CIP project starts/completed 19/5 15/20 a progressive community committed to high quality of life standards. Private projects reviewed 50 60 Studies and reports completed 4 5 OBJECTIVES Citizens requests N/A 3,000 1. Complete capital projects within required time frames and budgets. GIS Phase I 0 PDM/MAP 2. Improve producivitythru establishment of Individual goals and objectives Ordinance Revisions 3 1 and quarterly review of the same. 3. Process 90% of citizens requests requiring council action within 30 days,the remainder within 60. • -PERSONNELSUMMARY. > : :APPROVE! APPROVED APPROVED: . • BUgGET::SUMMARY:: : :. POSITION CLASSIFICATION".. ::.FY..89=9t2 ' :FY.9Q-8€ FY89-96..' F1f.90-83 • ENGINEER " . 1: ,947: ._::Q ASSISTANT CITYENGtNEER ,1: 1 :" 35,062::. 35,Ot0; . ACTUAL:- ACTUAL" . BUDGET : :" ACCOUNT DESCRIPTION". ::' : EYB$89:. ` ; FY89 80" : FY90 81, GRADUATE CIVIL ENGINEER." 2, 2::.. 54;124 65,901 SURVEY PARTY CHIEF .: •1::• 1 22;602 21,957 : SALARIES,&B.ENEFRS " ; :. :047x190 ".:.:'pa.1,632 5236,271 "INSTRUMENT OPERATOR'. 1 1 20,41$`:, 16;125.. TRAFFIC ENGINEER 0 0 38 835 .:.0 SUPPt lES 10.605. 10,224 8,475 . " TRAFFIC SAFETY SPECIALIST 1 :. 0 22,441 ::• 0:. . MAINTENANCE .::,"• ;, :,=48;295, .. 51,473 :.::"4,035 ::SR."STREET INSPECTOR.. 0 0 : • 19,136: " 0 ROFESSIONAt;"SERyIGES"; 28;381 ... 13;833 " :::8,250 :: • SIGNS SUPERVISOR 1 . . 0 '24,456. . . . 0. R SIGNS WORKER 1 0 15,448; 0 " PURCHASED PROPS"SERVE:: •7051; ' l'8,761 1;680 OTHER SALARIES-. 13,500. .:3;T50.: 22,086 16,687 OTHER PUR waSE_ E ... : 20, O CAPITAL{2UT1,AY:.`:._ . 3l;161 8,42T 14,00Q TTAt_SALARIES 312,863 193,071:. TOTAL BENEFITS • 64,409 " 43;20t); ACTIVITY CENTER TOTAL " $481,659 ;a404,436" S29o,588 - - " - .. TOTAL SALARIES&BENEFITS `9 6 S37T,272 $236,271 . City of Colleae Station 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 43-DEVELOPMENT SERVICES 62-PLANNING • • • • •• • ACTUAL BUDGET ACTUAL REQtiE$T APPROVED BUDGET ..........................................................• • • FVRG-90 FY91 F091 Fii:00:TO • ••:•• :••*• sss •••• BUiLDiNG IN$PEOTQN 232,28 237,$20 4927 24 679 ••• : •-• COMMUNITY DEVELOPMENT ISO 964 ;T.'2•1': •:: • • :. • t52793 177 525 • . 1 iri,e71... .1144%; • ..*16,3%.405 ••• • • *.• . • EXpENpiT.UR :ay 01.ASSIFIciNTI • : .• • . -.• •:: •; •••••••••::::•:: • • s.... „.. • aBUDGET" ••:.: . • ATUAL . , :•::. •.. Q.. . ••• • : •.' f.010;440.••••• ..• $UPPLIES 15,497 ••••.:*:::•:•• :::•••••••••......ii.00:: • : T743 :1• 2Q 240 20 240 • • •• :•• 7 )06 57 .. * ••**••• 7,926 7 925 1 *• • •••• ••••••• ••• :1.4+80 •••• • • • • ••:•••• •...•• ..••••. •.1.•• • " : •:••• •?•• •• ••.• : • ••". • -•.*: PURCHASED PROP ••• •.19•••248::::•:• •• •••:::::::;:::•••.?:.: 2337 :•• .• •:. • •.. .0;•1•44;.•:•.i":'• 8144 • . :• : . : ..••. :••• . .• • : 4 • :53 624 • Oi•58% .:• • 4414 A7.4. •. ••::••• • • .i.:•••• • . • ••• . •:. • • • .ts.51'Ld5i0i .$644,51 * . •$63/446. ,$7.34;11$ •••••• $748;9$1 • . •••• 5•••••••••:•;: EL SUM 191AR'f:BY•ACTIVITy.: • ••• ••:.••• ••••••••:::*••• ••: ••••••••:;: •.?••• •••••••:••••••:;•:•: ••••:• •*.• .• • •••: • •-•• •• .. • •:* • •:• ••••••••::: • ••• • APPROVEDCHANGE IN BUDGET • : • •••••• f••••••••: :%••••:•.•:"••••• • • :••: : BUDGET BUDGET': • 44.EC;octiiiiiENESEM. • iaEli5e0f:Pibit . ••::: AOTMTY :.•: • . •••••••..FY9748 • FY 88-80 . . Pf:90-$1 . . Pt'90.TO. .• . PLANNItNa ADMINIT.IRAY10144 • • 5.(!c$ ::••• :• • 5.00 • 6.04 • " -13:04 • .• 8.0t) . • 33.,3% • . . • • • :••••::. ..•••••••••* BUILDING INSPECTION : . •11:06 • •• 6.00 600 600 6•00 • 5 00 •• &DO • 0.0^. 17,00 " • 1900 • 1i).06 11.76% City of College Station 123 • 124 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 43 DEVELOPMENT SERVICES 62- PLANNING 577-ADMINISTRATION ACTIVITY DESCRIPTION Provides planning advice and support to the City Council, Planning and 2. Complete Base Studies&provide$5,000 for publication of Plan update Zoning Commission and other City departments. Maintains ongoing through the basic budget. comprehensive planning program,development reviews and participates 3. Begin Wolf Pen Creek property aquisition program after award of in special studies and projects. Provides administrative support to the grant. Planning and Zoning Commission and the Zoning Board of Adjustment. 4. Streamline permit and development review application procedures by Provides information and assistance to citizens, developers and others January, 1991. making an investment in the community. Represents the City through the 5. Continue improving pro-active code enforcement procedures/program Metropolitan Planning Organization. and target critical areas during 1990. Continue centralizing zoning enforcement activities. GOALS 6. Lend support in development of a GIS system(ongoing). Maintain and improve the Clty's planning functions and programs; Implement 7. Implement results of Development Review Team Retreat by Aug.1991. the Wolf Pen Creek Corridor Master Plan; Maintain accurate,up-to-date information; Provide effective and efficient review of development proposals; 1989-90 1990-91 Broaden scope of divisional services to indude more modeling,projecting PERFORMANCE MEASURES ESTIMATED BUDGET and analyzing In the areas of fiscal impact, development, economic development and transportation planning and a strong pro-active code Zoning Cases 12 12 enforcement program. Platting Cases 25 25 Site Plans Reviewed 30 30 OBJECTIVES Code Enforcement Letters 850 1,100 1. Begin work on developing a transportation planning program once Variances(ZBA) 20 20 Transportation Planner is hired. • PERSONNEL SUMMARY : BUDGET SUMMARY. :': ACTUAL BUDGE£ APPROVED ABUDGETR.. APPROVED POSITION CLASSIFICATION: FY 89-90 ;FY 90-91 FY 89,90 FY;90,91 >;;>:: • :>:> ACTUAL .. .:;ACTUAL . :.BUDGET .: CITY PLANNER:.: : :::..:1. 1': $42;731 : :.':$48,342;: ACCOUNT DESCRIPTION. . :`:•FY88-8 • 1': 1` : . 33;368;.. : "1:38;083 FYS$-9Q FY99f. :.. ...: SENIOR PLANNER_ . MAPPING SPECIALIST 1; 1 23,215: 26196: ''..SALARIES8.BENEfos. $1852.8B:` -,S207m39.,: : :$278,922 . : 26,803. SUPPLIES..:::::_.:: 5,671 :>: '8,;196 ... 5;560 CODE�NFURCEMENT 1: 4 '0 . :; PLAN • :MAINTENANCE.:; :a,632 `:: 2.006:: :: 1,525 :.PLANNING:TEGHNICIAN:.... ..':: :1 1 21;150: ::: 17;670: ':.PROFESSIONAL SERVICES. .. '> 1,850 550;:: 2,000 TRANSPORTATION PLANNER 0::;: 1 0 '28,617 :PURCHASED.PROP,;SERV. :7,374. ; 7;160 ; 1,880 1 DEVELrJI'f1AENTCOOBDINATOR 1 20e401 26,628 OTHERPEIRCHASED:SER1/, 14,062 26,193 20,�2 OT!1ER SALARIES 1,350 1,350 CAPITA4OUTLAY.: :. 3,671 4,506: 12,000 TOTAL:SALARIES 167,603 . • 234,248 • - • TOTAL BENEFITS 29,941 44,874 ACTT CENTER;TOTAL. . $199;540 $255;880.': • S.9a,379 TOTAL SALARIES&BENEFITS 7 8 $197,544 $278,922 City of College Station • 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 43 DEVELOPMENT SERVICES 62- PLANNING 578- BUILDING INSPECTION ACTIVITY DESCRIPTION The Building inspection activity provides for public health, safety and 3. Consolidate and centralize permit and development review application welfare through the enforcement of building and related codes. Code procedures by January, 1991. compliance of new constructions is assured through permitting and 4. Centralize code enforcement activities,establish proactive enforcement inspectional services. Code enforcement is also provided in a number of program and target enforcement in critical areas by November, 1990. areas such as weeds,rubbish,anti-neglect,etc. 1989-90 1990-91 GOALS PERFORMANCE MEASURES ESTIMATED BUDGET To ensure that all construction,reconstruction and alterations meet local minimum standards; provide effective and efficient enforcement of City Permits Issued 475 475 codes and ordinances;and facilitate theirview of permit applications in all Inspections Made 3,083 3,000 divisions of the City. Code Enforcement Letters 268 400 OBJECTIVES 1. To provide all requested inspections within 8 working hours. 2. To achieve cross training of all inspectors by the end of the fiscal year. • PERSONNEL.SUMMARY. SM : APPROVED: APPROVED:APPROVED ' - - UM ARY ;.." ;:... ...::: ACTUAL`'...:BUDGET:' " BUDGET,,:,• BUDGET, ." AP POSITION CLASSIFICATION ; FY.59-90 :: fY 90-91. ,;''FX 89-90 FY 9�$1., ACTUAL.9: ACTUAE:::: :.BUDGEI` "<. ACCOUNT:DESCRIPTION.':::': FT 88-8 FY89>90": . FY9d-91.:;:::. BUILDING OFFI.CIAI:: q 1:.. $38.368 :. $40,368:. SALARIES&BENEFITS : .$188 915"< $192,456 .3201,469 29 25;573 PLANS CIiECKER 1 1 -.. i. 29,421 .30;5'34: :.$R.ELECl RICAL INSPECTOR 1 1 SUPPI.JES:-:'-.::.: ::. :: , .:::,: .::7;764..: 7;136; ...:. :":12,T50 - ; • BUILflINGdNSPECTOR . '1.. I.. : 24,284:. . •24,84• 9::'. AINTENANCE:>:" r:: "...: •':'; .2,158. .::3,395:: ? •5,5.50, CHIEF PLUMBING"INSPECTOR 1 1 23,313: 26,013 PROFESSIONAL SEAViCItS : .. 665 .1,798: .:_4,000 •BUILDING TECHNICIAN.': ;. ) 1 20,290"..;:. 16,99i . PURCHASEt)#+RQP;SERII T,48T` 7;583 . .•:. 2;360 . : OTHER PURCHASED SERV. 14-,579 .. 15,665..: 19,550. . • • TOTAL SALARIES •160,132 164,748 .r CAPtTAL.OE}fLAX";.:>. :; It3;TI9 2,760 0, .. . .... . TOTAL BENEfiTS, $1 585 ,.. 36,721--'. . ACTMTY CENTERTOTAt.. "":;.;; '"$232,28T .5230,793" :"$245,679" : " TS. 6 191,717 $201;4N TOTAL SALARIES•&BENEFI 6. .S City of College Station 125 126 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 43 DEVELOPMENT SERVICES 62-PLANNING 579-COMMUNITY DEVELOPMENT ACTIVITY DESCRIPTION OBJECTIVES The Community Development activity administers and oversees Community 1. Rehabilitate 12 dwelling units per staff year. Development Block Grant programs within the City. Program planning, 2. Sponsor$465,000 of infrastructure improvements. devebpment and implementation is provided.Block grant funded programs, 3. Plan additional 132,000 month. such as housing assistance, are directly implemented while other are Implemented in coordination with other divisions. Additional activities 1989-90 1990-91 include the preparation of various state and federal grants and participation PERFORMANCE MEASURES ESTIMATED BUDGET in development of other programs. Houses Rehabilitated 12 30 GOALS Value Infrastructure Contracts $17,500 $598,000 To address the development needs of targeted areas within the City; To Public Service Programs Reviewed 6 8 provide housing to low and moderate Income families throughout the City; To broaden existing programs so as to address development needs throughout the City. BUDGET SUMMARY. _ APPROVED APPROVED. APPROVED PER$ONNEI;SUMMARY ACT BUDGVED . ACTUAL BUDGET BUDGET POSITION CLASSIFICATION FY 89-90 FY 90-9 F'Y 89-90 . FY 90-91:: ACCOUNT DESCRIPTION FY88-89::. - :FY89-90. FY90-91 .. COMMUNITY DEV.ADMINISTRATOR 1 1 $32,543 $34,907 SALARIES&BENEFITS ' .:':. $113,449 $128,286 5144 887 HOUSING PROGRAM COORD. 1 1 20,401. 22,588 SUPPLIES ... . 2062 2,411 1,930 COMM DEV.PAOGAM TECH 1 1 18,459 <19,634> MAINTENANCE `:.490. : 586..; 850'.: GRANTS COORDINATOR PROFESSIONAL SEBvIcEs. z 4,147 4 873: 15,740 HOUSING REHAB INSPECTOR 1 ' 1 19,061 17,670 PURCHASED PROP:SERV,..` 4,387 4,645 4,104 OTHER SALARIES 0 1,000 OTHER PURCHASED SERV; 13,828' 10,736 13,AV TOTAL SALARIES 106,670 117,057 CAPITAL OUTLAY. :'::;::' • 12,601 1,256 0' ; TOTAd,BENEFITS : , ACTIVITY CENTER:TOTAL $1.50,964: $152793 $180,873 , TOTAL SALARIES&BENEFITS 5 5 $13225:777907 $14427 867$10. City of Colleae Station - 1990-1991 Annual Budget PUBLIC SERVICES DEPARTMENT ICITY MANAGER I (ASSISTANT CITY MANAGER II COMMUNITY SERVICES IPUBLIC SERVICES I IPUBLIC SERV ADMIN I (SANITATION SERVICES( I FLEET SERVICES II STREETS II DRAINAGE II TRAFFIC I I I I I I I ADMINISTRATION I I - HEAVY LEIGHT QUIPMENTTRUCKS I- STREET MAINT II- DRAINAGE MAINT II- TRAFFIC I - PREVENTIVE MAINT COLLECTION LANDFILL PARTS OPERATIONS RES COLLECTION - LANDFILL /- COM COLLECTION OPERATIONS CONTRACT ** Sanitation Services Collection Operation is funded through the Solid Waste Collection Fund. Sanitation Services Landfill Operation is funded through the Landfill Operations Fund. City of College Station 127 • • 128 1990-1991 Annual Budget PUBLIC SERVICES DEPARTMENT SUMMARY ....• _ : • •••••••".„.'EXRENPITPEIE:Pri?tVISIQI:N1• ••••: ••••••••••: . •.•• ••• • ••••• ::••••••••:: •• • • .•• • •RECOMgMs1P0 •••:. -• • . : • • .•••••• ••• •• • .• .... • • • ACTUAL• ..:. • .• •$19111.1,4 •:::::• - • • . .• • •• :.•:•,.:.4A..4142-4• •::::•iii..:::•:.....,•••••••••••::::.•:::-71. 1.a•••••••:... •••• • f35-,g5?-••"••••••:••• :•••••••••::•••.....•s?•7%.• g6; • OAfNAGE MAINTENANCE ; 4, ••:••••••••• .•• . : • •••• TRAFRC -.v. 7 • g• RECOMMEND %CHANCE IN ""-""-"" " ••••• • " • -• • • • • • • • • • . BUDGET CLASSIFICATION FY8• • • FY:430 7reFY:91' •••• • ACTUAL REQUEST APPROVEt BUDGET FROM • : SUPPLIES -•• • : 7046 I585 • . 45 77994 •••••••...if 99 . • • - ••••• •:2 • .. .. '''''''''''''''''''' ...... . . .• , ., . . • .• - • ••-•• •• •• • • -"" • -• • ••••••••••••:.•"" ••••••:•••••r••••'•:•:••••":•,-- g• • . •- •:.••• • ••.• •. •••••••:•••• :•:••• • • . . : ••.• ............ E IN ••• •:••• • • ••• ••••- • . 7 BUDGET BUDGET• : • -BUDGET DMSIQN . .• i • - . • - : • : •.• . •...,::'!1•••0(?.. 0: . ;;;-• °A)q g:- • •:•••••;FLEET SERVICES .it.,; • 1,00 • . • •. •• 1 .• ••• - ••• .•• •- • 23,00 •• .••••:::•••• •• - .M114NT-EaOiNg • • • .• ••• • 400 400• .• City of College Station 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 44-PUBLIC SERVICES 10-ADMINISTRATION E:IPENDITURE.:BY•ACTIVITY.:...."• . •••••." " : -.• •.:.••:. •..• ... ••.• •• .... ....:... . . ••.• •.:::::.• ••••• •:••,• ...•• • • • •:••••.••••• .. EGOtIMEt4() t)........::::•:: ••- ••:"."' • . . • • ••• , ACTUAL• .... •• ".• ...:. • • • • • • • .... •••••• ••• • • ••• ••• • ••••• • ••• •.••••• ....• • • ...:.:.: •• -• •-..• •• . ••. • • • .. • • 1340.0, .. ..•:::...::::::.•.::::::••:: •.:::::: :::::•••.• :•:•:•:••••":••:.•:•:. : ••••• .••:•:•.,::•••:•.•••..... •• ..• .•:•••. • •:. ACTUALRECOMMEND %CHANG IN ,••••••••••••••••••••::FteouEst*.fi ..,•••••,:i*:•,•••••APPROVED::::'::::.i.BUCidErFROM":::.:::::::.- • ••• • .. -89;00: ................ .••••••• •: ors - • zsas 05: '".•: O " • •..:, 7780 1U49 ••• •••••• ::••••••... • :•: • . . :.• • • • •••..•,... • ...• • •••••••• •• ....... • ......................................... . .• . : City of College Station • 129 130 • 1990-1991 Annual Budget • DEPARTMENT DIVISION ACTIVITY - 44 - PUBLIC SERVICES 10 - PUBLIC SERVICES ADMINISTRATION 581 -ADMINISTRATION ACTIVITY DESCRIPTION OBJECTIVES Public Services Administration consists of the Director,Assistant Director 1. Develop work improvement teams within the department to identify and office staff in the Public Services Department. This division supports blockages to good customer service and suggest ways to improve job and guides the endeavors of the Sanitation,Fleet Services,Traffic Safety, performance. Streets and Drainage divisions. 2. Communicate to both City management and the employees the plans and accomplishments of the department on a monthly basis. GOALS 3. Develop a departmental resource and procedure manual to clarify To help the divisions within Public Services accomplish their goals by customer service, communications, record keeping and purchasing providing secretarial,receptionist and bookkeeping services.To provide protocol. the department with direction consistent with the best interest of the citizens of College Station.To cultivate a climate In which all of the 1989-90 1990-91 employees of Public Services are productive team members with a clear PERFORMANCE MEASURES ESTIMATED BUDGET understanding of their role in serving the citizens of College Station. To encourage the development of new work methods that will Improve the Work Improvement Team - 12 reports quality and/or efficiency of our services. Communication - 12 reports Departmental resource manual - Complete BUDGET SUMMARY_ ' APPROVElI:" ACTUAL BUDGET;�BUDGETp"ABUDG� . :ACTUAL .`ACTUAL:. . BUDGET > D "PO N Ck. .:.•. CATIOt•.. FY 89.90.." FY 90-91 ". FY 89-90." "FY 90 9:1;.. . .ACCOUNT::DESCRIPTION ' FY 88-89' .:FY89-90 : FY90 91 $41,44: 549;96?; . .SALARIES&BENEFITS" :$161,651,.1.... " 3184,751";.....",$151,791- R. . PUBLIC SERVICES A�RECToR ; 1< <� " ADMiNtSTRATNE SECRETARY . q` 1 . 21"838'. 18,633' SUPPLIES : 2,T68 :: '.:;":3,876:: 2,376 •ASST;PUBLIC:SERViGES{yIR.: . 1;" -;" '1_ 53,322:'-:-: ..41188. ; MAINTENANCE c_: :.:> 1;156_ 605'": . ` ..2,377 :SECRETARY:"; 1:::. '. 1' 18,452` "";".:°16507 ;: PROFESSIONAL SERVICES ;.0- . . :. 0„.:.." 0 OTHER SALARIES' ' • 4,554 >::;. . 2,802>" "" :PURCHASED PROP;SERV. '.' :21;015 :.''- 15 849 - . 6,980 .. ,.. >"TOTAI.:SALARIES' .'139,008 128,112 'OTHER PURCHASEDSL;.RV. 7,179 -.: 13,686.. . 11,190 . •CAPITAL,OUTtAY'',:. ., . ' 0 718 • ` 0 `TOTAL BENEFITS . 2031, 23;680:. ..>"ACTIVITY:CENTERTOTAL $183,668 ' $199,485 $176,720 TOTALSALARIES'&BENEFITS 4" . 4 S161,839' $151,798 : . (iti /If [:nII ric, Rtafinn ________ 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT • DIVISION 44-PUBLIC SERVICES 31-STREETS MAINTENANCE • ••••••••••i':•:- ••••••:•:•••••• • FiECOMME146511*:•'• ••*•::.".•••••.:::•••••:• •". %CHANGE IN ACTUAL BUO( T • ACT•Witi.;.• •••••:F.Y..89;(4(1:•::::::::k•••-•••:'::,:•.ii.:•::•:ii.::. • ..• . CLA$$IFICATI FROM ......... ........-.......... ......... ...........„............. ............ ........... ........... „ . .................... • 27008 27008 • MAINTNAHCE • ... •• Pji:S.VAAMtgiKeri.tiCTIVIri• •• APPROVED • • :::::::::::::::::::::::::::::::::: •••••{•••'•••:?••••: BUDGET: RE:OOMME14050••••••:••••••:::;••••••• ••••••1AUtiQEV • BUDGET"FROM. "•••••••i'f'•'• • : • ::::::::::::::::: : f : 2100 . 21 O ••••.• • " 23]00..,: . City of College Station 13 1 • • 132 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 44- PUBLIC SERVICES 31 -STREETS MAINTENANCE 632-STREETS MAINTENANCE ' ACTIVITY DESCRIPTION This Division is responsible for providing cleaning services,maintenance 4. Sweep 2,500 curb miles of City streets. repair,construction projects as assigned. Streets are maintained by four 5. Crack seal 20 miles of City streets basic activities.Pothole patching,minor reconstruction,sealcoating and street sweeping. To be prepared to respond to emergency situation. 1989-90 1990-91 PERFORMANCE MEASURES ESTIMATED BUDGET GOALS To maintain streets and provide timely response to citizens request and Utility Trench Repair(Cubic Yards) 50 50 inquires,and to maintain out-fall drainage ditches by cleaning and mowing Asphalt Over-lay&Level-up(Tons) 4,000 4,000 as timely as possible. Request and Inquires 400 1,000 Sealcoat(Square Yards) 250,000 250,000 OBJECTIVES Cleaning Drainage Ditches(Linear Feet) 15,000 15,000 1. Apply 250,000 square yards of sealcoat to city streets. Curb miles of streets swept 0 2,500 2. Apply 4,000 tons of hot-mix asphalt to potholes and level-up and over Miles of City streets crack sealed 0 20 lay. 3. Clean 20,000 linear feet of drainage ditches. `PERSONNEL SUMMARY: ARI. . : BUDGET:SUMM POSITION CLASSIFICATION ,FY 89 90 FY 90 8:.: :'::FY..BH 9Q::.,.:FY 9.: 81.': • ,r::; APPROVED'. $35,884. $30 891 ASS :STREET-SUPERINTENDENT `. 1 1:; A.GTUA#: ';; ". ACTUAL:: BUDGET: ,, ;'.;, .: . T.STREET SUPEAINTz:. U; 0: 27 073 ;''tf • ..,ACCOUNT'DESCRIPTION:" FY 88-89 :.FYB»B0,' . FY80-11.> ,025 25,516" `' • 42,901 .:' 38,984 : . • SENIQA STREET FOREMAN 1 1 "HEAVY EQUIPMENT OPER:31L 2 2 SALARIES&BENEFITS' ."" ': $�2,713•' :<::$483,270::.' ':5'0,002:' " ;"STREET FOREMAN ,"1 1.':. "22,993.;.:.'. :23;564 SUPPLIES ::: : :20,23a::: ;30,991 27,008 >EQUIPMENT OPERATOR II: '.7 7 108,894 121,513'" MAINTENANCE.:::':: :" .236,585? 236,003 541,662 `. TRUCE E2ftEVERRVICE W 2 " : 3:"•.. :" .3 312;' :: :`.4T745. PROFESSIONA14ERVIGES.•: .0 : .: 0, •• 45.00q:' " .. ..' .. . r007: 14741:. PURCHASED;PROP.SERV:. ` 5,96 -. . .6,598 ' " 12,769. -." O 3 37752 C 945 TRt1OK DRIVE 11 2 1' PUBLIC.SERVi E W RKER.I 3 35, • OTHER PURCHASEp.SERV..:. . ` 21,638 . 24;238 ' 27,374 • OTHER SALARIES '': .. • ' '.8 000' :8,000 CAPITALOUTLAY• . •:.. 1.25,889 : - 44,117 180,000 TOTAL SALARIES . "4.11,880.. 381,178: : - ACTIVITY:CENTER TOTAL''„ ' '3892:15Q: .$825,223 $1,333,815 T - ' ' • TOTAL BENEFITS 104,B60 118;824. TOTAL SALARIES$BENEFITS 21: 21 5516,540 $500 002 " • :if,, of f`.nllono Station 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 44-PUBLIC SERVICES 32-DRAINAGE MAINTENANCE :::...::::: :::'.:::..:•. :::::.:':::.:::.::::.::':::... :.:':.;:.;:.:".:::.;::.'.;:::' .;'.i✓XPENIT ftk✓SY : :: kVITY'.::;::'::: . .............. '';.::> . .. . ..... ... :.:....:::..... ............:..........�. Fes..:.......-............--.-..... ....... 8-$$........-.......-.. .... .$$-�................ ....... #!0 �a->>::>::>::>:::.>::>:::i:::' ■■�e±� AIN NitN :::>::>::>s:::<:::[:>::::'�::::>::'s'::[:::>[:::>:<:'>::.::'.>:>:::>'::>::>:':�.6'»::r::>s:x::::>:::::::>: Q� M >::>::>i:;:;:::::>:: '> Q� �y a �¢ :'.':::':>::.:::'': � b -,.;�:::::::.::::::. ltatl!i�. ........ .. ��..............-;..................:............J.i�................ ......41 '4�fi} .............. �7..A/:7F..-W......... ...... �.... �++R.. Jf?I ... € >' >'" ::'>: ::::>:::'.><:::>:<:::::»:::<::»::::i'<:«::>:..[�i I�1• '€('N::::>:::: '::>::>:::::»:'.>::>'.>::::>;:<';::EY [ :::»::><:::<:>[:::>::>:::::::>:T~1t; ::::>::::>::::>::::;;':;>:::>:'::::;:: ::::. ;:::; ::[:>:::: ;°:[:;>::::>::F1�`: = 1:::::;:'.:::.:.:>`.::'.<.: ': � ` '1=>'.=':<::>'::::>FY F1i.�'t........ 9Q$ �3'$ >: ;: :: '':> >``»`> `:>'[:3 : `:.:.i:; •::: X3.:::.:.. ..::.::..::..:.:::::.... ..;:.:.?�.:' .:::::::.. ,'::;::;;..:::.1C}::':::>::.";:;::::'. ::::'::.<;::;:: Q:::r::. A ; N 11!f --:::••:•::.>:-:::.::.;::;;::>'.>:.;;:::;:;;:::::>::>::>::<:::>:::::»:::;;:::.::::;'.;:::::.'>: .;:.:::>:. ,.;. .'::.:.8;1 ET::';: >:f:z`'.;:>:B�fl El•: •:::•• r`• ::`.:. -:: $ D� E?::::.•`'•:•• •::::::RE MENt?EC) ":::8'Dlf,E1::>:;[::;'B' E1:t tiA'•:''.::: • • • • >:`.. F'ft:: F - 1".: > '> 'aoa: " °'.. .. ,>:4tyip:':':;`:' ::::>>:;.. ...... ,.:'::.'' .. ' City of College Station 133 • 134 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 44- PUBLIC SERVICES 32- DRAINAGE MAINTENANCE 633- DRAINAGE MAINTENANCE ACTIVITY DESCRIPTION OBJECTIVES This Division Is responsible for providing minor drainage maintenance to 1. Develop a drainage ditch planned work program and implement it by City drainage easements and other maintenance projects as assigned. October 1, 1991. GOALS To maintain City drainage easements within the municipality's minor tributary collection system and to respond to citizen's complaints relative to minor drainage problems. ..: BUDGET SUMMARY - SUMMARY ... :;. :: APPRCVEd: . 'PERSONNEL . APPROVED' APPROVED ;APPROVED '.;ACTUAL_ ... .:ACTUAE. ;, ' BUDGET. POSITIONCIASStFiCATiON ;:1Y$9=HQ: r,FY9(T-9:.'; F1!89=9U� AFX9Q-S1:'; :ACCOUNT_DESCRIPTION :•FY88-89 `: FY89=90 FY9491 HEA'1/4'EQUIP:OPERATOR.111;. : 1.; 1 : SALARIES.&BENEFITS::':::: .; ;::: $0:. ::: 559,846'' $103,588:: HEAV".EQUIP.!OPERATOR II.:: .. : :2 2.; . 35,921. .. 38,008 SUPPLIES:': a.. ' 2,854, 2,515 'TRUCK QRNER I :1' : 1 •15,558' 16,447 MAINTENANCE >: ` :- : 5: 6,271 4,243. PROFESSIONAL SERVICES` 0 0 . . a. OTHER SALARIES . 2,000 2;000, .. ... 73.190 77,300, PURCHASED PRDPr SEf.... .:: .: 0: . . 2,593 TOTAL SALARIES; "OTHER PURCHASED SERV •: : ` •0. ,< 2,903: ::. 3,390 ' TOTAL BENEFITS:.. . , 19,740 '; 23,386 CAPITAL OUTLAY:: 0..:. 0 .o • TOTAL SALARIES&BENEFITS:: 4 4 t92;930 $100,886: ACTIVI,TYCENTER TOTAL;.: .. ' ' $5 $103;113 $113,427 . City of CnIIAnA St2tinn 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 44-PUBLIC SERVICES 33-FLEET SERVICES. • '''''''''''''''''''" " • " EXPENDITURE AcTiviTy. • •• • • • ::•.•.::. . • . RECOMMENDED %• •• •• • • • •••••• . . . ." " •••••• • •CHANGE IN .. • • •• • • ACTUAL •BUDGET. .• • .....0006;,Eil • .0tfoot-r FROM -• . • "•• • • •• t FY:4)0.-o: • • •. . • • . t:. -FTOCITO 4.141: •; ...• ••• '''' . ••• ••,• • • ••• . . ".. • •. .:.:••••••• ••. • •••• ••• • • ••.• •••••••••••••,••• ••••• • $44407i:•:•••••:•• ••• • :••• SW•45.,.686::•••••••••••"/•••• •••••••4PO4.11):••••••• ••• •• ie..-••••.•••••:••••••••••:•:••••'•.:?•••:4:465V::•••••':'•••••'••:•••••- •••••••••• ••••••••••••••••••••••••••••:•••• • • • •••• •••• 523i••••:::"•••••i:i•••i:i••••:::::•••:••••• • •••••05i566•?:••::•• •:••••••• :*••••:i:••••:••••••:••••••••••••:: ::40;i44 ••••• 000, ••• :•• ••••••••••••••-•:- ••••••••••••••••••••:•::,:. •••• •:••••:•••• •.• ••• •:•••..• ;••••: • •••;::547•...;q$' .•:••• •• ••;*• 56 0Qs ... r•••':••• ;••:: ••••;..i::•• .12,961•••*: 21 , ...• . • ••, •••••.••••••• 27**•306 ••• ••••r•..• •• ... • ••••••••••••••••••••••••••••••••••••••••••':•:•:•:••••:•:•••':•-••••••••:•:.••:•:•••••:••••• 18i411•••.:.:••••::••••••:':::••••.•:: • •••• • ...$385Jk52 ••••••••••:::•••••••:•.:••••••$3B15024••••••••••;•••••.:-...:•••••••••••*•:•:•$39$;300•::••••••••••:-:::::::ENS:?,:;•1:::#5: •••••:••• ••••m*:••:•••::* ••••• . • ; •:.Pc1F-tP4PITYP • : •••••••. : . . .:•:. • .. : •......:•••••••• . .. • ••••••• • :..f.::••• !:Acc*:4: 40.40t)..:•••:.'..:.••• •.,:••• ........ ...:• :•••••••• * :. tutip.i.cAr iwinilg• :•.••• .. .. •• :•*4.16,96::;. .••••;;;;... * ••• •• •••• • •• • • • • . •:•!•••.-• . . •. : • •• •••• • • • * •••.::•••:::::;••••••* ••• ia•ai:••• •'*:*•?••.. • •.••••••••• • • 8 • • ••:41.2 • ••••:•• •s'• ••• •• * • •• • • :•••••:;',::;.:•.;•;.;•.i0000E$ • • . • AA:•"•• ;s• • ... • ..:FA.-.0..A0A: 4 '" *42 91 • • • ••• •42;91:6:••••••* •••:.•• ..;;.. ••.:.;. •••.• •• :•:::*"!•:*•::."••••:••••• ••••:•-•••". • ••••••••• • •••••••::•••*: •••••••• -7'277-.•••••••• •••:• • ••'••:• •• • •"" '"•• •• • • 11:10;Ff$ASONAE SERVICES •••: • : .• •••.":•••••:. :••0;• . • •••**- ***••••:**.••-••.'•• :•• •• :••••• ••• * • • .•••• • •• •.*•••:••••••••••:•.:•:. •:•••••••••• *•* ••••••::?::•: . . ...... ..• • • •".. s•• :.:• •: •*402 .:•••1 1$12 :::11::$12i::::x:•::••••••••:: •.•; • -,:•.••••••••• • •:,• ••: • •••••• ••••• •••• •• •••• • ••••• •: • •••••••••••••••.: • •••••••••••••••::•••••••••.: •••• • • • : . ...•••••$3* '143,421 • . .i-Z83•••••:• . •:.$$8:5:,.$52 ••••$.38-.....8;9 APPROVES*:•••:. • ::::;:.;•;•::*•••••• . • • .. • : • •• •• ••••• • ••: • • •• .• ; ; .• . ; ...; ;;; ••••••••BUDGET::: •• BUDGET .BUDGET :RECOMMENDED • •BUDGET BUDGET FROM • • • •• ••• • •••••• •• . ••• •ACTIVITY• •• ••• • • • * • • FY 8.4416 • :•::FY 00-9 i •FY•90r91 FY9OTOFY • •• • M• ED4S 4" : • $.00 ••. . • ••• • 10.00. • 500 ...• HEAVY EQUIPMENT 00 •••.., • . 0.00 • 0.60. .• ..• • 0.00 0.0o . . . •: • . 0.00% .• • . $00•. • ... : " •; •••••-•::.: •• ••• • . . . . •,,:••••••••:::•/f DIVISION:TOTAL:** • : ••••• ••• •. •••:::'•••••••••••::M*:•••••::::::::•; B-00•••••• ••••••••.• ••*104):•:.••••••••:.":•••• .••••••••.:2• ••:.•••:••:•'F•••••• I 1:MO ::•*.•••••• .•::•••••• 12.00••••• :•:•. • •:•• • • City of College Station 135 136 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 44- PUBLIC SERVICES 33 - FLEET SERVICES 591 - SEDANS & LIGHT TRUCKS ACTIVITY DESCRIPTION This Activity is responsible for the repair of small trucks and sedans for the 4. Implement a testing program for mechanics to improve professional City_ attitude of employees. GOALS 1989-90 1990-91 To provide safe and efficient operating vehicles for the City departments. PERFORMANCE MEASURES ESTIMATED BUDGET OBJECTIVES Hours of training for eacc:employee 5 HRS 10 HRS 1. Create a training program that will improve the quality of work we Good monthly evaluation by customers 0 45% produce. ASI Certifications passed by employees 0 5 2. Develop a customer oriented employee pool. 3. Meet with employees on a monthly schedule to talk about Customer Service,Safety and discuss suggestions to improve the operation of the division. BUDGET'SUMMARY' PERSONNEL SUMMARY:_ AP ;: .; PROVE :APPROVED .A P: D ACTU ": BUDGET: .::BUDGET.��.:ABkJDGEi:;` ACTUAI, . : : :ACTUAL BUDGET`:: . POSITION CLASSIFICATION: ...FY 89-9Q'' ,FY 90-91 .::;:FY 89-90: 'FY 90-91 ACCOUNT DESCfRIPTIQN:::. : . FY 88-89 FYS9-90: . ' .FY9O.91 .. . . ... . .. .. . . . PE 53tJ.724. ".332�!i73:>; ,. _. .. .: .... .. ..:. ;:.: FLEET:SERVtCES SU R1/ISOR ' `.1:::::.: " 1:ir. ::- ..: ::;' : "";;SALARIES&BENEFITS -.: :8184639 < :::8150151::::..... $172.96ff E SHOP"FOREMAN 1 t '392ff 32;888 :' SUPPLS' ::;:":.:. `... : 3 460 . . '42,793 '''::37,916 ME 52,210.: : 62,15 :MAINTENANCE :. . ::. t',58Q : ;;:5;819 :`: . '5,58,1, PROFESSIONAL SERVICES ' " - ::.74 ;.._ 0: : 0 <ME OTHER SALARIES" 100 100: PURCHASED_PROP SERV ; ; .2,115 :" : : _ 2,2800 10,500 H" • OTHER"PURCHASEDSERY:: 3,590 6,079': 7 150 TOTALSAtARIES" 113;963' 142;1"1.5" CAPITAIOUTLAY:` 946 38,584: 0 .TOTAL BENEFITS 25,395. 30,856 ACTIVITY CENTER;TOTAL $231,410 245,686_ $234�118 TOTAL SALARIES A.BENEFITS: : 4 5 . 8139,358 $172,969" . City of Calleae Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 44- PUBLIC SERVICES 33- FLEET SERVICES 592- HEAVY EQUIPMENT ACTIVITY DESCRIPTION This Activity is responsible for all repairs to Heavy trucks and equipment 4. Implement a testing program for mechanics to improve professional ' for the City. attitude of employees. GOALS 1989-90 1990-91 To provide safe and efficient operating trucks and equipment for the City PERFORMANCE MEASURES ESTIMATED BUDGET departments. Hours of training for each employee 5 HRS 10 HRS OBJECTIVES Good monthly evaluation by customers 0 45% 1. Create a training program that will Improve the quality of work we ASI Certifications passed by employees 0 5 produce. 2. Develop a customer oriented employee pool. 3. Meet with employees on a monthly schedule to talk about Customer Service.Safety and discuss suggestions to improve the operation of the division. :E_.:TSUMMARY,.: APP. R PERSONNEL SUMARYG ; .,• APPROVEDAPPROVED,-APPROVED AL BUDGET.:-. BUDGET. DG ACTUAL •ACTUAL BUDGET POS1(ION CLASSIFICATION:: FY89-90 FY 90-91 FY 89-90:: Y90-91 ACCOUNT DESCRIPTION. FY 88-89 . 1Y89-90.. FY90-91 $30,785 $16,125: :: MECHANIC I# . 1 �. IES&BENEFITS;i;'' : 337,3144 ;¢H.1�TZ7 3TD,801 SAlAR. WELDER/.MECHANIC• 1 1.,. 24;40r: 24,540: SUPPLIES' 15,007 31 5;000 MECHAN[C 1 1 MAINTENANCEz.: :0 • 0. 0. I OTHER SALARIES; 40t},. . : : . PROFESSIONAL SERVICES.: 0: • • 0 0 : PURCHASED PROP:SERV:,.:":.. 0 619 562 TOTAL SALARIES _ • 69037 ?1i;535 OTHER PURCHASEDSERV;:: • 0:. 182 • 2,000 TOTAL BENEFITS:', 14;96i: `:.. 14 266 CAPITAL OUTLAY.. 0: 0 TLITAL:SAEARIES`&BENEFIT$„ 3; 3. .: '' .$84;04 ACTIVITY:CENTERTOTAt;;'• ;652,321:: a62;609. . $78;363 • • City of College Station 117 • 138 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 44-PUBLIC SERVICES 33 - FLEET SERVICES 593- PREVENTATIVE MAINTENANCE ACTIVITY DESCRIPTION This Activity is responsible for the maintenance of all City vehicles and 4. Implement a testing program for mechanics to improve professional equipment. attitude of employees. GOALS 1989-90 1990-91 To provide a clean and well maintained fleet that will be safe and efficient PERFORMANCE MEASURES ESTIMATED BUDGET to operate. Hours of training for each employee 5 HRS 10 HRS OBJECTIVES Good monthly evaluation by customers 0 45% 1. Create a training program that will improve the quality of work we ASI Certifications passed by employees 0 5 produce. Preventative Maint. Perf.Varience - +/-30% 2. Develop a customer oriented employee pool. 3. Meet with employees on a monthly schedule to talk about Customer Service, Safety and discuss suggestions to Improve the operation of the division. BUDGET SUMMARY' . ' PERSONNEL SUMMARY APPROVED APPROVEP APPROVED APP D ROVE ACTUAL BUDGET. BUDGET BUDGET ACTUAL ACTUAL BUDGET POSITION CLASSIFICATION FY 89-90 FY 90-91 FY 89-90 FY90-91 ACCOUNT DESCRIPTION.'- FY:88-89. _- FY89-90 FY90-91 SR.PUBLIC SERVICE WORKER: . 3 3 $45,644 totai000 SALARIES&BENEFITS $21,379 - $55,846 $54.443 SUPPLIES O 0': 0: OTHER SALARIES 0. -0 MAINTENANCE:::; Q 0'. 0 TOTAL SALARIES '.45644 43,000;: PROFESSIONAL SERVICES:,.:. 0 : 0: 0 PURCHASED PROP:SERV: 0 571: $62 TOTAL BENEFITS "; 10,952 11,443 OTHER PURCHASED SERV 350: 175!.; 1,000 SALARIES&BENEFITS 3 3 70Ti4E. $56,596 $554,443 : :. CAPITAL OUTLAY . 0 0 0 . ACTIVITY.CENTER TOTAL $21,729 $56,592 $56,005 City of College Station • 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 44- PUBLIC SERVICES 33- FLEET SERVICES 594- PARTS ACTIVITY DESCRIPTION This Activity is responsible for the fleet inventory 4. Implement a testing program for mechanics to improve professional attitude of employees. GOALS To provide a complete and useful inventory for the fleet services to 1989-90 1990-91 operate in an efficient manner. PERFORMANCE MEASURES ESTIMATED BUDGET OBJECTIVES Hours of training for each employee 5 HRS 10 HRS 1. Create a training program that will Improve the quality of work we Good monthly evaluation by customers 0 45% produce. Percent in stock purchases - >50% 2. Develop a customer oriented employee pool. 3. Meet with employees on a monthly schedule to talk about Customer Service, Safety and discuss suggestions to improve the operation of the division. BUDGET SUMMARY. PERSONNEL SUMMARY U B GET. BUDGET BUDGET POSITION:'::AC'fUA1: ACT Ai: APPROVED APPROVED:APPROVED APPROVED. CLASSIFICATION : FY 89-90 FY BU90=93' :FY 89=90 FY F1f 90=8 ACCOUNT DESCRIPTION FY 88-89 FY89.90 FY90-91:. WAREHOUSE COORDINATOR. :t t SALARIES&BENEFIT$ . '$12,961`; ':: $20,923' <;G27;718'. SUPPLIES : 0,: . 0 0 :. OTHER SALARIES 0 6,200, MAINTENANCE 0 0: .. 0.: TOTAL SALARIES" 0 >.. 22,870 PROFESSIONAL SERVICES 0 0 . 0 " TOTAL BENEFITS 4,040 4 848 PURCHASE[l PROP.:SERV: 0: 42 . .', : 188 ; .. �.: :.. OTHER PURCHASED SERV a 0 .. 0 TTOTALSALARIES:8i BENEFITS ! 1 $21,504 S27,718 CAPITAL OUTLAY 0 0 0 " ..:.... .: ACTMTY CENTER TOTAL $12,961 $29,965` $27,906: City of College Station 139 140 , 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 44-PUBLIC SERVICES 34-TRAFFIC :..:." . ...: :. .....,.: ..: . ......:.::::*:::::.::.:- •:::.x:.: „..„" .:.....". :..,...............: ....::.......... .,:.::„...„„.. ...... ....„:..„. .... „.:..,....:,..... :„.... EXPEtiDiTt4FiE"py:AP:171)417f% •::: :• •'•:•••••••••:: -:••:•:.•••• .:••• •••••••••••:- ... :::••••••..„.. ••••• .• ... : ....•••••.%ot../A.Nee IN .:•.•, . - •••••••• "-':::::: •- .:-......: .::•::::•••:: :::.••• •••••:•••:.REcommetipp •.....,:„.. . ... ..... .........%... ... •. ••" ••••::-APPROVED:•:•..-BUDGErf.ROM..i::..:... • . .... • • • -..--...--.--..,,,,--:-....-.............-z-f.:-........:-..:: :-:-:--:•„•::::?:1-:.::..:..:.-::-.:::-:....AC.RIAL....:„...... .:i...........:-•-......c.......-:-81,4DGET:-.......-•:...:*!...,•:!..•-•".....•.ig....-i-.:...1-:::A-7-C-17:0AVI**,":-:•-1:*:-:-..::..........-....11....*:•....::i.!!....1.7,..7,,;„„•tizf::.::::...,..:::.:.:::..„.....:„..........:11 ..........,. ,.,.......:::,.....,..,,:,..:Fy...".90,,,,..-.....,i,,,............ ...... . :: :: :: '.":: ':':'".18'.84''1:::::.1'" "......:'""':...:''''"'""""''''''""''''''.....'"':'' "'. °:!!::,:-...: :::::...ti3:*,.i:i..4:.:::::::;::::::,,.„...;;;IFY.04; t14.9 .....................,....::::::::::::iii::0-...f:0:::::::::::...:.:: •:::::::i.:::,...:: :::::.:...:•:::::.AOTIVITY:. ::::*:.:K:i*i:::;--......,:',.'::::!:,....-: .-,......•••••„...:.::•;„..•:„.,,$ 0.........::::..........,:::-.:::..:...........- ::::;...::::::0:::::..fi:::::::::...•::::::•-•.:?::::-....::.,*c....-::.:::•-i]:::-.:-.':•:...:...::S0.-::.•.:::.,.....-::'..." ,--•'. ..: '.:_.. „.„:.„.:.....„.„:„...,-.....:::::::i::,,,,...-c700-::.:-.....:::::::::•i:-:::....:::".::::::::.•::4000.:.:•• •'::'...i..: • - •••••. 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Maintain inventories of signs,signal loops and markings. regulatoryTraffic Control Devices,within the City of College Station. The 3. Maintain a materials inventory necessary to follow the MUTCD. general purpose of Traffic Control Devices 1sto provide visual information 4. Develop a pavement marking program,and expand our present level to the road user. Devices may be divided into groups depicting those that of service for the City. regulate,warn,or guide traffic. 5. Develop a structured program for implementing these goals. GOALS 1989-90 1990-91 To provide signage and road marldngs:following the guidelines ofAASHTO; PERFORMANCE MEASURES ESTIMATED BUDGET and adhering to the TEXAS MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES.To make certain that is endeavor is accomplished in a safe and Preventative maintenance work orders 13,555 14,000 timely manner. and jobs completed OBJECTIVES 1. Maintain signs,signal loops and markings. • :•BUDGET.SUMMARY • PERSONNEL SUMMARY.. _ APPROVED..APPROVED..APPROVED: AC#UAt ACTt1AE .: BUDGET .POSITION CI.ASSIFICATION:. FYFY89.90 :FY90-91.' FY89-90: FY90-9 ACCOUNT<'QESCRIPTION:.. :. FY:8149. FY89-90: . :FY90-91- :: . . . . .. 524;218;: • . SALARIES&BEINIEFITS::; ,.,'' ': SO ' ''''$0 $9,1,800 TRAFFIC SAFETY SPECIALiS7 0 4: S0, ;.SIGNS SUPERV130R • 0, T Q 25,742 '. SUPAl,1ES <::' :: O. � 0 . .34 � 1 SIGNS WORKER' ' Q': 0 . >15,565; '-- MAINTENANCE OTHER SALARIES Q 8,500:; PROFESSIONAL SERVICES::: • 0 0 5,000 . . TOTAL SALARIES 0•• 73,825' PURCHASEflROP.'$EAV<: 0 . : 0.: .. .... OTHER'PURCHASED SEHY `::` ' ' 0 .:,:0 2,806' TOTAL BENEFITS 0,: ; 17;974:. CAPITAL OUTLAY :.>:. •:: 0,. 0 o: .. EFITS $9. :.,..: TOTAL:SALARIES&BEN 0 3 So 1 800 .ACMT TY.CNTERTA E TOTA •L,' $0 .'$0- $134 700 .City of College Station 141 142 1990-1991 Annual Budget PARKS AND RECREATION DEPARTMENT ICITY MANAGER ASSISTANT CITY MANAGER OPERATIONS GROUP I PARKS AND RECREATION 1 I PARKS > YEATION ADMIN I I RECREATION 1 I SPECIAL FACILITIES I 1 PARKS OPERATIONS I I FORESTRY • I I ADMIN/PLANNING - RECREATION ADMIN SPEC FACILITIES ADMIN OPERATIONS ADMIN FORESTRY SERVICES EMERGENCY MANAGEMENT - ATHLETICS - AQUATICS WEST DISTRICT - CEMETERY SERVICES , - CONCESSIONS - CONFERENCE CENTER - SOUTH DISTRICT - INSTRUCTION - LINCOLN CENTER - EAST DISTRICT - PROGRAMS & SPEC EVENTS - TEEN CENTER City of College Station 1990-1991 Annual Budget PARKS AND RECREATION DEPARTMENT SUMMARY - ••••:::::::....•.• .. . -- ••••••••-•-- •••••,-- ••••••••:- -••• • EXR.ENDITPF.T.BY.DIVI-$1 . RE • . . .. 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":: ,--.:::::.....::•••••••4.40*-•„••••••:-...:?:.:::::-::. •., - • •.•• __v....v.•.......„.„...::::...:::„„,.:.„:",„:„..:,:::••••,..........;,..::::::-..tfutiOpp;;:-...:::-......:.:.. .„.,:•.;:....:...... i. .':."..•..::"•...••••-.••:•••.••:•..•.••":*-""•:-..".....;...'"..;,:..'•.4...„..i.....3...,...i1 iV",ii-:.;.:(......6.....:..:.::iA:i'.1•0.,:b•,.:..•.."....iin:l]..-0-:':•g:.t.:TS:?::'i•:A.i:.ti•i.i"..s:::::.A•:;L-•:•:.4.r.?I..T...*;:.::.0...:...1:T I9::.1:.i• 4?:..l a::::._i::....:.:-::.::::::"i::.:..:,::..:f..:...:.....:..........1.:„...::::....::...::...::..:;•.-.•:,•:.......::...::..•.,::-::..:...::!•:1.::i::::'.:.;•:::•:::::..:::-...:.:..::"...:,...„:.:...,.:„...:.:..:.:.......:...'....'....:.....'P.:::k.:..:::...i:A•."5t....1-.:6..55..500--<:.:;.::::.:.".....•:-":•.:-.•.'...'".''•.'.'.'.....'. -'•F••..•....!•:?••-::.:"•:.'i;.650.....:...:::..;.•.;•.."-..-..".::.:..:..: ,...,.......•..:. ....•:_ 5:.,:: 5: 0... $...6 ..60..:...: ........... " .-.. .::":.....• 850..5'( gMERGENCYmANAGEiENT 666 „ 0 660 00 000 • - . . ::: < ". '. . e6 . 5 ,.. . ).•.••"...:-'•.•.......-.•......:•...:".".'-.•:• •::• .::.:::•0ti.:0000%96:::"::•::.:::::::"::..:::.•::.•:••••.:-• .• --- - • • City of College Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 53- PARKS &RECREATION 80- PARKS & RECREATION ADMINISTRATION 641 -ADMINISTRATION ACTIVITY DESCRIPTION The Parks Administration Division is responsible for the overall supervision 4. Provide timely and accurate fiscal planning with a monthly review of the of the Parks and Recreation Department; the reservation of all rental departmental budget. facilities;the dissemination of information concerning all programs and 5. Continue to improve professional development of the Parks and special events and the planning,design,and construction of park facilities. Recreation Staff. Serves as Administrative Division for the City's Emergency Management 6. Coordinate meetings for Parks and Recreation Advisory Board. Department. 7. Conduct one Annual Emergency Management Workshop and one Annual Emergency Management Exercise each year. GOALS 8. Provide support and assistance to the divisions as necessary through To provide effective supervision to the divisions within the Parks and the continued use of division head staff meetings and pre-event analysis Recreation Department and to help ensure top quality design and meetings. development of parks and park facilities. To encourage the use and knowledge of facilities,programs and special events. 1989-90 1990-91 PERFORMANCE MEASURES ESTIMATED BUDGET OBJECTIVES 1. Promote top quality public service orientation through the use of Pavilion Rentals Administered 335 400 employee training programs conducted on a department wide basis. Special Long-Range Projects 2. Disseminate information concerning all departmental programs and Supervised 2 2 special events through direct utilization of the City Public Information. Planning Work Orders Produced 100 100 Officer. Landscape Design Projects Completed 10 6 3. Supervise the development of new park facilities in a timely manner. Landscape Construction Projects 2 3 Cost Centers Supervised 17 17 BUDGET SUMMARY::, .:...::.,. APPROVEDPERSONNEL SUMMARY P CLASSIFICATION. APPROVED APPROVED APPROVED<; POSITION Ci.ASS tCA QN: FY 89-90. FY 90-91 ...: FY 89-90:. GET FY ACTUAL BUDGET . BUDGET BUD90-91.;' ACTUAL::; : ';;;ACTUAL.. BUDGET ACCOUNT DESCRIPTION FY 88-89. FY89-90 FY90-91: DIRECTOR OF PARKS AND REC ;: .1 1 :' $50,189 ;..:.:$53,602 .;` .. ASST DIR OF PARKS AND REC. 1 1 37,899 '.38,502 SALARIES&BENEFITS,:: `: :. :.. ' $194,743 $218,090 $224,972 . SENIOR PARKS PLANNER. 1 1 28,988 ;:: 0 .SUPPLIES.. 5,926 4,785. 5,812 PARKS PLANNER. 1 1 50,471 .. 27,023., MAINTENANCE 2,008. 2,292„ 2,450:. STAFF ASSISTANT 1 1 16,406. ;`:18,333 PROFESSIONAL.SERVICES; Q: 595 0. SECRETARY #: 1 14,968 16;669 PURCHASED PROP:SERV.: _ 3,363:: 3;353 4.816 PART TIME DRAFTER . . 0,5 0.5 6;684 6,372 OTHER PURCHASED.SERV, 22,558 20,735 18,994. OTHER SALARIES 35 000 0 CAPITAL OUT#AY> 13184 0 18,900 .. 189,789 TOTAL SALARIES 211,617, ,: ,.;..: ... .. . .. .: .. TOTAL BENEFITS ..;.: : 34,849> 35.183 ACTIVITY CENTERTOTAL. $241,782:: $247,850: $275,944 ,.. TOTAL SALARIES&BENE 6.5 6.5 $2 46,466 $224,972 City of College Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 53 - PARKS & RECREATION 80 -PARKS & RECREATION ADMINISTRATION 642-EMERGENCY MANAGEMENT ACTIVITY DESCRIPTION OBJECTIVES This division providestheadministrative support for the City's Emergency 1. Update the City's Emergency Management Plan. Management Department. The Mayor serves as the Director of Emer- 2. Improve city-wide emergency preparedness. gency Management and the Parks and Recreation Director serves as the 3. Provide emergency training for City personnel. Emergency Management Coordinator. 4. Attend Department of Public Safety Training Courses. GOALS 1989-90 1990-91 To providetimely and effective emergency planning for the City of College PERFORMANCE MEASURES ESTIMATED BUDGET Station. Plan revision complete - 1/90 Conduct emergency training workshop 8/89 T.B.A. Conduct emergency exercise 9/90 T.B.A. Implement Siren Warning System - $300,000 BUDGET SUMMARY:::. APPROVED: ACTUAI ACTUAL:: BUDGET ACCOUNT DESCRIPTION FY88-8$:. FV89.90 ;' FY9091: SALARIES d&_BENEFITS;;. $0 50 ' • S0 SUPPLIES :;` 101 764 400.: MAINTENANCE 260 - 198 ; 350 PROFESSIONAL SERVICES': 0 0 „ ': ' ,0 PURCHASED PROP:SERV. 22 33 250 OTHER PURCHASED SERV;.. 674 1,242 2,062 CAPITAL OUTLAY " 0 0 _ 0 .. ACTIVITY CENTER TOTAL $1,057 $2,237 $3,062 City of College Station 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 53-PARKS AND RECREATION 81-RECREATION EXPENDITURE BY TV • •„ .„..••••••.,,,,,,,, ••••••••• .•••••• . ••••.•••••••••••:-:.•: •••••••-•••••••••• ,:::•••••••••••••• RECOMMENDEfl %CHANCE IN ACTUAL BUD(IET ACTUAL REQUEST APPROVED BjDGET FROM :•:::•••:•'":• ••• •••:::••• .:•••••• •••• •••• • • ••••••;..: „„„„, •*::•;•.: • • • • • + -": 95 ; • , ••. ...•- 4 42 ••••••- •••• • -• oza..••••••••••• •:•••••••••••••••••••$504 50.1.:.••: .••••••••••:•••4441*-•••••••-••••••••• ••• '''•'"•• • • •„ . . : . ..,.................. •••••••-.....• ..•••.• . • •:::•••• RECOMMENDED %CHANGE IN ACTUAL • • ":••••••.:AcivAL.. ••i: • •••::::::::•••••••••• . ••• •,-;•••••••••,,• • • •: ::::::•..i:::.:N;..1-"PiPir71%""*.• ..... -• • '• . . • • ••• • -•::••••••• . • • ......▪................ ..• ••• • ••••• •:•••*4 • •••••.• • . ▪ .: .g4 • •• : .. .. 1-Nr:• ; ;• •: • :• •• • -...••••••• •............ .•••••••,•••••••••• •••••• •PER$ONN EL:SW.M4FIY:PYAPTIVI •: • APPROVED •:.:: ::••••• • : ..... • • • . .• • ...:::: •: •• ••••••••,...:: . ••••• ••••••:::: '•••• •• BUD • •• ••••• RECOMMENDED:•.••• ••:..• • • n • • ••• . FY.Ei490 • : FY:901:91 ry,• • •:::•••747P' .••••" • .. ••• " ..... : • •.100•••:::•• 19" .... 1)17°...•:" • fagCREATIORAE1101011100: '115:1)/j. :s'•;s7 ••• •:0 • ••• • • •'•• 2.00 - : • • AThLETICS ••••••. • ••••ii0':::::••••<••• CO • • . ••• ..• • -•.• isst;EINis. ... • :• • • • • •• : • • .0-00••••• •... • • • :: ••• " ••••••• .•••• ••••: ••• • •:•:.•:• • • : .........f..266.•••••••:::: • • ;•:::••• ::••:. . . od. • . •• . City of College Station 147 • 148 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 53 -PARKS &RECREATION 81 -RECREATION 641 -ADMINISTRATION ACTIVITY DESCRIPTION The recreation superintendent is responsible for monitoring the recreation 2. Provide a well rounded schedule of recreation programs throughout division budget, supervises the recreation staff, oversees all programs the year for citizens of all ages and interest levels. and activities that the division runs, promotes Parks and Recreation 3. To provide the recreation staff with timely and sufficient information. activities,and assists the Director of Parks and Recreation as needed. 1989-90 1990-91 GOALS PERFORMANCE MEASURES ESTIMATED BUDGET To meet the needs and desires of the Community in relation to Indoor and outdoor athletic and leisure activities for all ages and interest levels. Revenue for All Recreation Programs $247,850 $242,050 Support, evaluate,monitor and assist the recreation staff as needed. Participation for Ail Recreation Programs and Activities 131,518 136,832 OBJECTIVES 1. To supervise and coordinate the recreation staff and review all division activities. BUAGET;SUMMARY `;::: UAL uO�/ED ERSONNELSUMMARY TA �"A ..„. •, B • ACTUAL • BUDGE BUDGET 8 POSITION CLASSIFICATIONEY 8&9b `Y 90791FY 8990' F . ' ACCOUNT DESCRPTION: . "`: :FY.8$89 ' FY8990 FY9091 .. . .. . ` . 'RECREATION SUPERINTENDENT '1:':::: " . 1 $28;007:.:.: .$30,075: • SALARIES:A:BENEF:ft , ::":::� " 399,373 ;639,303 ;. • ;20 $589 :. SUPPLIES::. :."'"` .'::: :'` 20;372 4;097" 5.01$:,`:• SECRETARY"RECEPTIONIST ':;0 " 1 0" " :; 15;507" " "MAINTENANCE' • '-.1:68fi ."" 1,478::`. .. 2,174: • . -,. OTHER SALARIES 3 000 " . ""1";893' PROFESSIONAL SERVICES:`: 35,974 " " 1,630 1,284. ::. •PURCHASED PROP;SERV:.:" :; ." ..54",758 I' .;60,316 50;929. TOTAL_SALARIES.. .31;007."" " .47;476,. OTHER PURCHASEI SERV 14;476 - . 7,594_• '7,474 " • TOTAL BENEFITS 6;196" 10,733' . CAPITAL OUTLAY 897 24,198" 0 - 1 1 TQTALSALAR ES&BENEFITS 2 $37;203 $58;209; ::ACTIVITY CENTER TOTAL • : $227;536 '$138,616' ' .$125088 - . City of Conant; Station • 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 53 - PARKS & RECREATION 81 - RECREATION 643-ATHLETICS ACTIVITY DESCRIPTION The Athletic cost center is responsible for the provision of Indoor and 3. Provide a monthly fitness series for citizens of all ages. outdoor athletic activities for all ages and interest levels throughout the 4. Provide professional assistance for user groups such as Little League, community. These activities include,but are not limited to: acult leagues Junior Girls Softball, Girls Fastpitch, Youth Soccer, Adult Soccer, for softball,volleyball,flag football,basketball,and soccer;Youth leagues Youth Track and field program,Charity groups. forflagfootball,basdetball,andtrackandfield;amonthlyfitnessseriesfor 5. Sponsor and co-sponsor major tournaments and athletic events for youth and adult. activities such as ASA and TAAF Volleyball, Basketball,Flag Football, and Track and Field. GOALS To meet the needs and desires of the community in relation to indoor and 1989-90 1990-91 outdoor athletic events and leagues. PERFORMANCE MEASURES ESTIMATED BUDGET OBJECTIVES Number of participants in Athletics 9,248 11,462 1. Provide adult athletic leagues and events throughout the year, to Revenue for Athletics $123,650 $121,350 include softball,flag football, basketball,and volleyball. 2. Provide youth athletic leagues and events thoughout the year to int;lude basketball and flag football. BUDGET SUMMARY PERSONNEL SUMMARY APPR D ACTUAL APPROVEDDGET APROVED PPROVEBUDGET E2. A ACTUALACTUAL BUDGET POSITION CLASSIFICATION. ;. FY 89-90 F1!90-9# :;i. FY 89-90 ... FY 90-91, ACCOUNT DESCRIPTION. FY 88-89 FY89-90 FY90-91:. ATHLETIC SUPERVISOR 1 1 . . $24,209 $25,487. SALARIES.&.BENEFITS . - :$23,722 ;li54,480 $52;966,SUPPLIES :'9466: 19,110 204916. ASST.ATHLETIC SUPERVISOR 1. 1 18 406 17,534, MAINTENANCE:;:;. 0.> 0 0 ;.>:. OTHER SALARIES 4,350 0 .. PROFESSIONAL SERVICES 40,414 71,976 71,980 PURCHASED PROP.SERV: 0.. CI 0 OTAL SALARIES , 44,965' 43,001_.. OTHER PURCHASED SERV. 1,249 9,790. 9,500. TOTAL BENEFITS 9,284 9,965 CAPITAL OUTLAY 0 0 TOTAL SALARIES&BENEFITS 2 2 $54,249 $52,966 ACTIVITY CENTER TOTAL. $74,851 $155,356 $155,362; City of College Station 149 150 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 53- PARKS & RECREATION 81 - RECREATION 644-CONCESSIONS ACTIVITY DESCRIPTION The concession cost center provides concessions for the public at all City 3. Provide minimal concessions to city employees/volunteers during sponsored and most co-sponsored athletic leagues and special events. emergency operations on a 24 hour basis. 4. Provide assistance when possible for other recreational activities. GOALS To meet the needs and desires of out customers as well as to enhance our 1989-90 1990-91 athletic leagues and special events through the provision of concessions. PERFORMANCE MEASURES ESTIMATED BUDGET OBJECTIVES Revenue from Concessions Operations $76,000* $72,500 1. Serve all scheduled recreational events with concessions and adjust this service to meet public needs and desires. *This figure is net after sales tax taken out. 2. Provide concessions at special events such as park dedications, board meetings,special ceremonies,and other unscheduled special ceremonies or events that accur during the year. 9UDGETSUMMARY - : PERSONNE:SUMMAi Y APPROVED. APPROVED APPROVED ,ACTUAL .ACTUAL: .: BUDGET'. POSITION CLASSIFICATION.: '':FY 89-99. FY 90=9 -9Q:FY$9 ; S FY:90 -. ACCOUNT bESCRIPTiON FY:88=89 FY89-90... ;. FY90-91 --' CO NCESSION SUPERVISOR .....::::1:::; ;'::1 ': ;.1T,745. Si8399 `'. SALARIES:&:BENEFITS '$30 428 ':$54;512':- $52.075 : : SUPPLIES' ,<_. :: :: :, 29,098 --. -;30;914: ;25;8D0• OTH E�SALfIRIES $3';250:'::; _ :2B,250.. MAINTENANCE :'::>:.: ;1,329; : 2609 ''::2, : 48:995: '_41,849. .:.: . , TOTAi:.SAiARIES'<' ' s PROFESSIONAt:SEAVICES !; lops : 1:,T78 : 1,000 . ; • • • • PURCHASED:P„... SERV. Oz .. : : 0 TOTAL. E1♦IFFITS Y 417:.. 7,428 OTHER PURCHASED SERV . 2 366 425 TOTAL SALARIES&BENEFITS H. I 1 fi,412 $52 60 : - CAPITAL OUTLAY 1 122:' ' 900 -.: 4-$4550 ACTMTY CENTER.TOTAL -.: $83a084 $91,079 $86,650 (:itv of (:nllana Statinn , 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 53- PARKS & RECREATION 81 - RECREATION 645- INSTRUCTION ACTIVITY DESCRIPTION The instruction cost center is responsible for the provision of instructinal 2. Provide a program of summer recreational tennis for children 8 to 18 classes/programs for youth as well as adults. These classes/programs years of age at the beginning to advanced level of play. include, but are not limited to: swim lessons, water aerobics, water 3. Provide a monthly program for tennis lessons for beginner to advanced• exercise,competitive swim team,emergency water safety,water safety skill level participants. aide,tennis lessons,and National Junior Tennis League. 4. Sponsor invitational and regional competitions for our swim team and tennis programs. GOALS 5. Visit public and private schools to promote water safety through Provide a comprehensiv instruction program for customers of all ages educational films, handouts and lectures. and skill levels. Promote water safety to school age children of College Station. 1989-90 1990-91 PERFORMANCE MEASURES ESTIMATED BUDGET OBJECTIVES 1. Offer a variety of swimming classes throughout the year to include Revenue for Instructional Programs $48,200 $48,200 water babies, tots, beginners, Intermediate, swimmer, emergency Number of Participants enrolled water safety,competitive swim,and water safety aid. in Instructional Programs 3,800 3,900 BUDGET::SUMMARY_..`;: PERSONNEL SUMMARY A PPRD APPROVED APPROVED APPROVED ACTUAL BUDGETBUDGET BUDGET. ACTUAL ACTUAL BUDGET POSITION CLASSIFICATION FY 89-90 FY 90-91 FY 89-90 FY 90-91 ACCOUNT DESCRIPTION FY 88,89; FY89-90 FY90-91:: INSTRUCTION SUPERVISOR 1 1 $23,423 :: $25,1.$2; SALARIES&BENEFITS i;'' $48,063 • $83;876 _ $83;196 SUPPLIES, 3735 4,781 4,800: OTHER SALARIES 33,550;.,. 47;453:. MAINTENANCE:>. " <:::_.;:;: 0 0. .. 0: " ;:.. .: :... ,.. TOTAL SALARIES 56,973: :.';:" 72;635' PROFESSIONAL SERVICES, 1,828. 8,769; 0 PURCHASED PROP.SERV. 0 :" 0 200 TOTAL BENEFITS 8,617 10561 OTHER PURCHASED SERV.. . 2,262: 6,583 7,349" TOTAL SALARIES&BENEFITS 1 1 $65,590 $83,196 CAPITAL OUTLAY p Q 0 ACTMTY CENTER TOTAL $55,888: $104,009 $95,545 City of College Station 151 • • • 152 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 53- PARKS & RECREATION 81 - RECREATION 646- PROGRAMS AND SPECIAL EVENTS ACTIVITY DESCRIPTION The programs and Special Events cost center is responsible for the 2. Provide entertainment series such as Summer Concert Series, and provision of leisure activities for all ages and interest levels throughout the movies in the park. community. These programs and events include,but are not limited to: 3. Provide a senior citizens event;Senior Citizens Spectacular. Christmas in the Park,Brazos Folk Festival,Jazz Festival,Senior Citizens 4. Co-sponsor an afterschool care program for children K-6 in the C.S.I.S.D. Spectacular,Kids Klub,Movies In the Park,and a Summer Concert throughout the school year. Series. 1989-90 1990-91 PERFORMANCE MEASURES ESTIMATED BUDGET GOALS To offer citizens of all ages in our community a yearly schedule of leisure Number of participants attending programs 118,470 121,470 activities and special events,for their pleasure and well being. and Special events. OBJECTIVES 1. Provide three festivals each year;Christmas in the Park,Jazz Festival, and Brazos Folk Festival. BUDGET SUMMARY,;: PERSONNEL.SUMMARY EAPPROVED PPROVEDAPPROVD APPROVEDACTUAL...;BUDGET: BUDGET. BUDGET: .: ACTUAL ACTUAL BUDGET. POSITRON CLASSIFICATION ' FY89-90: FY90.91 ` FY-89-90 ; FY-9041. ACCOUNT-DESCRIPTION. FY•88^89. . FY89-90: • F.Y90-91 .. PROGRAM SUPERVISOR:;, l: ;19,12 01,216: .: ._:SALARIES;$c:BENEFRS `.$12 614. :,.129,932•::.. $27,81 SUPPLIES' 3,371>. 3,958 2,340 ... • OTHER SALARIES ..3;000: 500 1; .: 2.4121 : • :22,716 . AL S PROFESSIONERVICES r • , . . , :5;7155 . . : ; 2,014`. . 1,390 • TOTALSA LARIES PURCHASED:PROP SERV; 1,547 : •• 1..590 ' : 1,730. TOTAL BENEFITS 4,535 : '':. 5,100 OTHER PURCHASED:SERV 8409 :. : : 8,24s.- : ' 8;44Q. 1 • . TOTAL SALARIES&,BENE BENEFITS . 1 ' $26 556' $27;$16 . CAPITAL OUTLAY 0: .. 0. 0 ACTIVITY C T ENTER OTAL •• . ' •$31.742 . $48,942 $41.,9-1 B • • . . (`.if, of C:nllonea Cfm+inn 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 53—PARKS AND RECREATION 82—SPECIAL FACILITIES • . • • EXP1,11:41TURBY ACTIVITY . • .. ROMMENDED %CHANGE IN •)97..6A1. BUDGET ACTUAL•AT-UAL. ••••••• •'4QP01.F.1.34014.--." ••••••.••••• FY90 91 FY9091• k90:1:Ci:f*IfE1 • •••:$40"4-304 ;$46;600AQUATS1 : • • • 294886 .: • .• ::•••• TEEN QENTER :. 26,321 G,946 . •:. : *• : •.*:: ' • • • • * FF.NDITVIi .:BYCLASSIFICATION . ▪ ::•: •-•••• . ..••. . .::• .•.: ....• . •• •• • : • •• . . ••:•••• . . . • RECOMMENDED •... •••• • IN. . • ACTUAL BUDGET ACTUAL REQUEST APPROVEfi BUDGET OM *..••••• .?•• - ••• ••••••••::••••:351*64.-90%•••"::::::•—•::• • 80410 • .. ••. FY9091 :.."•• Y9091 ••:••••:•:•::Fit 66 TO P..e ;•• • • • • ••• 061;Or?0:•••••••• • ••• $a,50:f2a7 $407;908••• •• •:••••••••::::::$4)Z7i0:!.,••••: 41:034 • • . •....• • •• •,:•••• • ••:.••. • •••• •••••••••• • • . •• :••• . • 49 172 • • (1 *t•••:•• •• •4664; • * .• . . • •••••••• • . • • • • • • 1);.48ii ;.:.:•••• .• 7.9.is%......... . . • • • .•;.•••?;....0.4.0.F0s,§i004tEgy10 •0 • .. .• •::;**1' 1 • • 6,83* '8;6.25 • • 8 825• : • ...i.*:::-..-*.01.48046ED:ORwsisnv:,::::•:.:...• . • • ••i0i;638 •: 169 i76 114,015114,015 ..• . . • . • •• ::•:.42,0SG 3T065 • • •• i's -.S!*:•• • • CAPITAL OUTLAY 591 • • 4463*• •••::36,760 36760 1*44... - • .. . .. . . . . . . .• . . . ... . • S:• . :-:••••••••' $683,854 .. •*:• •• "' • • ••••:.•:f•••: :•" • " ....:„PERSONNE14:-. .U.MMAF!Y.BY " ". ••-•..." ' • :• • .' •• • ••:..:• •:,•••• .. . : APPROVES %CHANGE W BUDGET BUDGET RECOMMENDED BUDGET BUDGET FROM • " • •• • • . •• ••• • ACTIVITY : • •• . FY 8774ii .:. :•••••.:-FY • . .. FY 89-90 • • FY90 91 FY96 91 FV 9010 FY . : .. too .00: • • . . . . . . • . . :.. • . , •iCOMMUNITY CENTER ••••%. % - aqp :•::• ..., . •.:•:••:.•••••:::: 3.00 • 4-00 •:.44110:- •••• •)*Y.004;,. • . .• . . •••: ••:,• •••• • TEENCENTER City of College Station 15 3 154 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 53 - PARKS & RECREATION 82-SPECIAL FACILITIES 651 -ADMINISTRATION ACTIVITY DESCRIPTION OBJECTIVES The Special Facilities division Is responsible for the operation of facilities 1. Meet or surpass safety/operational standards. including swimming pools,recreation/community center,tennis facilities 2. Staff management to develop well trained,motivated,and productive and a teen center. The scope of the operation involves staffing and their employees/representatives of the City. training,maintenance and repairs,programming and promotion. 3. Develop programs and special events for the enjoyment/betterment of the user and as promotional tools to increase awareness and GOALS participation. To provide attractive, safe, and well maintained facilities and provide 4. Operate effciently, effectively, and with a high regard for quality and services relating to their use and enjoyment: provide programs and customer service. special events that will benefit all the citizenrywith emphasis on health and fitness, and recreation as it relates to personal development and social betterment of the individual user. BUDGET SUMMARY PERSONNEL SUMMARY APPROVED APPROVED APPROVED : APPROVED-� ACT� UDG BUDGET BUDGET' ACTUAL. ACTUAL BUDGET POSITION CLASSIFICATION FY 89-90 FY 90-91 FY 89-90 FY 90-91 ACCOUNT DESCRIPTION. FY 88-89 FY89-90 FY9O-91 SPEC.FACft_3TIESSUPERINT:: 1' 1 $29,420 $31,212 SALARIES&BENEFITS 325;188.. $35.388 _ $37,904; SUPPLIES d, 78 902: 1,630 OTHER SALARIES 0 0 MAINTENANCE. 0 i 255 350 „. TOTAL SALARIES: 29,420 31,212, PROFESSIONAL SERVICES 0 0 0 PURCHASED PROP:SERV.. 450 691 2,270 TOTAL BENEFITS.. 4,986: 6,692 OTHER PURCHASED SERV. 260 3,128 4,542 TOTAL:.SALARIES&BENEFITS 1 1 $34,406 $37,904 CAPITAL OUTLAY 0 0 0 ACTIVITY CENTER TOTAL $25,976 $40,364 $46,696 (',ity of nnlionn Statinn 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 53- PARKS & RECREATION 82-SPECIAL FACILITIES 652-AQUATICS ACTIVITY DESCRIPTION OBJECTIVES The Aquatics Division provides and operates three aquatic facilities for the 1. Meet or surpass all Industry, health and statutory standards as they general public and several special programs. It also offers a variety of pertain to facility, staff certification, operational and emergency programs for the benefit of all citizens by providing passive and active procedures. leisure opportunities,fitness programs,and educational activities. The 2. Continue rigorous training and development of the aquatics staff in the Division also has the responsibility for the operation of the Southwood prevention and handling of accidents,in public relations,and in aquatic Tennis Center. The Division is heavily involved in professional development programming. by being a Charter Member of the Texas Public Pool Council, host of the 3. Conduct special events such as the Biathlons, swim meets, Texas Texas Aquatic Conference, and Initiator/host of the Texas Super Guard Super Guard Championship, Pool Trout Fish-Out, and other fishing Championship. The Division initiated and continues to provide an urban derbies,the Pool Birthday Party Program,and host the Texas Aquatic fishing program, with an annual fishout and several periodic fishing Conference. derbies throughout the municipal ponds. 4. Promote and market the facilities and programs to ensure the community is aware of what is available. GOALS To encourage the maximum use of aquatic facilities by providing safe, sanitary and attractive facilities,and by offering a wide variety of educational programs and activities for the entire community. BUDGET SUMMARY. AP PROVED;.. • ACTUAL : BUDGET: BUDGET APPROVED'"���#T' ;ACTUAL.. ACTUAL BUDGET: POSITION CLASSIFICATION FY 89410'``FY 90-91• FY 89-90:: FY:90-91: FY90:91,,:ACCQUNT.;DESGA►PTION " : FY 88,89 FY89-90 • • ....:.."... .;;. .. POOLS SUPERVISOR:• ? t< , 1 '.: 518,343 SALARIES` BENE,.FITS. $181r191•._„ `$160.159 $164;TBT' SUPPLIES.... 34,i71 35,984 26,930" OTHER SALARIES ' : 119780. 129,206 _MAINTENANCE:,::: 2Q,867`: 16,67;i 29,.35i • ..: ,: .. ..;. .:.::..:. . 139,123:. : :E45,644 TOTAL SAtARiES PROFESSIONAL:SERVICES:" ::. •2.7•g9.. 1,527• •2;050.: .: PURCHASED:PR¢P:SERV: 52,128 " 'S8;Q4B 54;668 TOTAL BENEFETS" 17435" 19;12$": OTH R PURCHASED S Rv. 20 27S 16,659: 14,237 • • TOTAL SALARIES&BENEFrrS . 1' 1, 5156,558 "' *164,76't CAPITAL OUTLAY 0 -5,841 "22;000' ACTIVITY CENTER TOTAL: •$31"1,171'. . $284,885 $313;103" City of College Station 155 156 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 53- PARKS & RECREATION 82-SPECIAL FACILITIES 653-COMMUNITY CENTER ACTIVITY DESCRIPTION OBJECTIVES The Community Center is a special facility of the Parks and Recreation 1. Provide quality customer service and promote a positive image for the Department. It offers seven rooms and equipment ideal for receptions, City and community. dances,parties,conventions,meetings,and exhibits. Activities include 2. Provide a clean,well maintained,professionally operated facility. working with clients, citizen advisory committees, community groups, 3. Maintain an effective working relationship with clients,citizen committees, City Staff,City Council,and schools. Operations include client's set ups, staff, and public officials by personal commitment, dedication, and fees,deposits,city budgets,purchases,maintenance,policies,and building loyalty. use regulations. The Community Center,a 24,500 square foot facility,is 4. Provide a close working relationship between the City,the community, open year round 16-18 hours a day as booked and serves about 60,000 and visitors,through the promotion of goodwill,via the presentation of people annually.The Community Center also coordinates various special innovative special events. events throughout the year for citizens and visitors. 1989-90 1990-91 GOALS PERFORMANCE MEASURES ESTIMATED BUDGET To provide a clean well maintained facility as a meeting place for a wide spectrum of users from the community and outside the City.To provide Attendance 68,914 67,000 friendly and professionally trained staff who practice customer service to Community Center Operations Workshop YES YES users holding conventions,meetings,seminars,parties,receptions,and City Open House/Christmas Fest.attendance 1,800 1,800 exhibits. To promote general goodwill by holding various special events Formal Ball held YES YES for citizens and visitors. Brown Bag Series held YES YES Golden Anniversary Ball held NO NO Golden Memories Video produced NO NO Historical Markers applications YES YES BUDGET SUMMARY `__ - PERSONNEL SUMMARY • ' ;; ` " APPROVED:APPROVED APPROVED APPROVED ACTUAL. .;.BUDGET BUDGET BUDGET 'ACTUAL; ACTUAL: BUDGET POSITION CLASSIFICATION FY:89-90:. ..FY90-91 "" FY 89-90 FY 90-9f ACCOUNT DESCRIPTION FY,88-89 FY90-9t FY89-90 „. CONFERENCE/TEEN CENTER SUP 1" t. SALARIES.&BENEFITS::.;:': ::: $857513.,. $86,664'. $104.870. BUILDING MAINT SUPERVISOR 1 1 : 20,252 17,670. SUPPLIES 10,616 8,597 7,060_ SECRETARY;:. 1 1 18,495 19,758 MAINTENANCE... ;4,309- .:5,446. :. 6,465" OTHER SALARIES 19,824 21,630 PROFESSIONAL SEFRVICES::;.. .1 1,093 3,088: 3.640 :..PURCHASED PROP:SEAV. 27,855 TOTAL 84,476` " 87;366 33,773 31,355. OTHER PURCHASEDSERV< 16,808 8,753_`" 12,978 TOTAL BENEFITS 14,028 17,504 CAPITAL OUTLAY 898 14,582 14,760 . ;. TOTAL SALARIES&BENEFITS 3 3 $98;504 $104,870 ACTMTY CENTER TOTAL $147.336.: $160,903 $180,.528_ City of C;nllAnA St2tinn 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 53- PARKS & RECREATION 82- SPECIAL FACILITIES 654- LINCOLN CENTER ACTIVITY DESCRIPTION 2. Provide recreational and educational opportunities for those who Uncoln Center is a recreation facility as well as a neighborhood community frequent the facility. center. Activities include: television,ping-pong,billiards,music,basketball, 3. Assist local youth by providing opportunities for personal growth and volleyball,and concessions. Special events include: Martin Luther King, development into healthy and wholesome citizens of the community, Jr.celebration,Juneteenth celebration,various dances for the youth,tax through assistance of the Lincoln CenterTeen Board. preparation seminars and the commodity distribution pointforthe Brazos 4. Help youth set goals for career choices through career counseling and VaileyCommunityActionAgency.Some otheractivities include:kickball, field trips to areas of interest. arts and crafts,baseball and manydifferent gamesforclientsto play.Most 5. Provide faciities for cooperative efforts for a remote County Immunization of the participants of the activities are low income clients. Some of the Clinic as well as the local Toy Library,Lincoln Center Former Students, families are sheltered through Housing and Urban Development subsidizes. site for Years-For-Profit(Senior Citizen nutritional/recreational program). Lincoln Center is also the site of a remote weekly County Immunization Clinic as well as the site for the local toy library. 1989-90 1990-91 PERFORMANCE MEASURES ESTIMATED BUDGET GOALS To provide an activity center for youth and adults through various programs Gymnasium/Gameroom Attendance 12,650 13,000 and special activities which are organized and supervised by the staff and Commodity Distribution Participants 3,750 3,800 assisted by the Uncoln Center Advisory Board. Immunization Clinic 400 485 Senior Citizens 750 750 OBJECTIVES Toy Library 1,400 1,420 1. Raisefunds to provide furnishings and equipment forthe Center(done MLK and Juneteenth Celebration 820 1,000 by the Uncoln Center Advisory Board). Tutoring 250 250 Tax 90 100 BUDGET'SUMMARY PERSONNEL SUMMARY APP R D ACTUAL APPROVED APPROVED APPROVED BUDGET ... OVE BUDGETBUDGET :..>. .. ::; -.. ACTUALBUDGET POSITION CLASSiFiCATION ;:: Fl(89-90 FY 94-91. FY 89-90 `. FY 90-91 :.ACCOUNT:.DESCRIPTION: ::FY88.89;:- " FY89-90 FY90-$1 CENTER SUPERVISOR 1 1 $20,584: $22,192. SALARIES&BENEFITS' $53,314 $53,274 $83,709 . " SUPPLIES:; .:: 3,582. 6,645. ,. 4, : 11,502 BUILDING.ATTENDANT::" 0 1 0 14,123 MAINTENANCE :.2,901 2,787 1,586 RECREATION ASSISTANT 0. 1 0 . PART TIME RECREATION ASST.. 1 1. 12;638 13,356 PROFESSIONAL SERVICES 1,905 2,198 2,200 OTHER SALARIES 16,000: 7,812 PURCHASED PROP:SEEN. 14,851. 17,282 19,7'18' OTHER PURCHASED SERV.: ; 377i 3,950' 4,247 TOTAL SALARIES . 49,220 68,985 .. CAPITAL.OUTLAY 1,595 13,669 0 TOTAL BENEFITS 10,428 14;724. ACTIVITY CENTER $81,719 $99;805 $115,559' TOTAL.SALARIES$BENEFITS 2 4 659,648 $83,709, City of College Station 157 158 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 53- PARKS & RECREATION 82- SPECIAL FACILITIES 655 -TEEN CENTER ACTIVITY DESCRIPTION Shenanigans Teen Center is a special facility of the Parks and Recreation a clean,well maintained, professionally operated facility. Department for College Station students in the 5th-Sth grade. Activities 2. Maintain an effective working relationship with students, parents, include ping-pong,billiards,dancing,board games,video games,television, schools,citizen committees, staff,and public officials through personal video movies, and special projects. Operations include working with commitment,dedication,and loyalty. parents,students,schools,citizen advisory committees,community groups, 3. Provide a close working relationship between the City, community, City Staff, City Council, budgets, purchases,policies, maintenance,and and visitors,through the promotion of goodwill via the presentation of building use regulations. The Teen Center is open year round on Friday innovative special events. and Saturday nights and after school during the school year. It serves approximately 17,000 visitors annually on a repeat basis. 1989-90 1990-91 PERFORMANCE MEASURES ESTIMATED BUDGET GOALS To provide a positive service and an exciting meeting place for students, Attendance 12,204 11,540 in 5th-8th grades,to gather and have supervised entertainment.Students Fashion Show held YES YES learn responsibility by accepting roles in special projects, following Christmas Holiday Parade float YES YES procedures,and working with peers. Etiquette Workshop held NO NO Theater Workshop held NO NO OBJECTIVES Holiday/Seasonal Theme Parties held YES YES 1. Provide a meeting place and activities for students that are fun and Parent Open House held YES YES supervised by responsible and professional staff;to provide services Theatre Workshop held YES YES and promotea positive image for the City and community by providing BUDGET SUMMARY . APPROVEDAPPROVED PERSbNNEI SUMMARY ;APPROVED" A APPROVED ACTUAL BUDGET BUDGET BUDGET POSITION AGT UAL ACTUAL BEIDGET POS('EIMJCLASSIFICATION. FY 89-90 EY90-91 FY 89-90 FY 90-91 ACCOUNT DESCRIPTION FT 88-89. :'". ..FY89-90, FY90-91: SALARIES&BENEFITS $16,24' $:14772 $21451 OTHER SALARIES $17,500 $19,306" SUPPLIES 725 1,217 1,239 TOTAL SALARIES 17,500 19,306 MAINTENANCE 1,101" 904 716 PROFESSIONAL SERVICES` 791 1824:"" 1,335.. TOTAL BENEFITS 1,948 2,145 PURCHASED PROP:SERV 8,554 4,891 6,004 OTHER PURCHASED SERV. 936 : 1114 : _ 2,016 TOTAL SALARIES$'BENEFITS 0 0 $19 448 :' $21,451' CAPITAL OUTLAY a. 0 0 ACTIVITY CENTER TOTAL $26 321 $24 722 $32,761 City of College Station 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 53-PARKS AND RECREATION 83-PARKS OPERATIONS ................. „.:... •• ••• ..• ••••••••••••••••••••:•••.••.• ••• •••••.••:.....•••••,..:.:::::::::::::::.:::•••••.,••••::::::::::].••:•••:::::D.•:::::•:::•::..••• ..... .................,........ .-...................:.:.:.„....-..•-•.•:•:•:,,,,..,:::::.,•••.•,•••:::•.•••::.••••:::•••••,......••••:•••••••• •••••••: EXPENDIT.pREI.Y.:APTI:Y.T.Y.f.•••••••:•::.. :..::::::::::::::::;•.•:.:::•:.:::.:••:.::::;:..::::::,.....,•:'::::::::::: • ' :•••• •••:•,•• .:•:"••••. •:•••"..P..-•••••::•• ••••:::••••-•":;:iiiiiiiv.:.•••,::••••••.•••.:.:::: ••••••••••r:::::.'"g...i •••••••••••'...4::::::::::"::••;g:::•1.::::::•WW••••••?::::::::..;:•••..:::T.f:P;s:::::':.::.:M.;:.::•:1Af..2::!:::::7:t:::.•• .".•:.:.:::: .::::::.:' •.:-......f.:f. •••::::::!::::•:::. ......:•••,•g,::::: ::::::::*:•,:i••••:„:•.0 ••:::.i.•:::•:•:.••......•••••••.::.....:::,.....,:•::::,.:••••••:iy.,;-•:•:Ogoi.!fivi4iiiOP•••••••:::•••;:::: :••••.••••• " ••••.:••:••::::::::•:: 1••••:.c. 4. ....:R .„•:••• .:_•1:1;•::::::?.f.:: •••.:•••:.:::::•,.;:.:i::::::•:0;,.•••••.•:::::::•§:::::?..iiiff•hi.:::01::••:::::::.:.•••••••:,:::::::::::•.....:::•0•:•••••.:::..:0••::•0.::::::. .ii.,m'ii::::••:... .:::::••••::::::::.::.::. •:•.,•,..:.........,•:••••••. ••••...„...... . ......::::••••••:•.•::::.,,••••• ....,:.:.: ::. 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'.'•....'.'• -...'.•-•' •:.. • .. •." .. ... ......... .,. .....:-. .;;;;.1 ot.j . . .. .' 1,60:: . ....... ...... 2 "".".•••":'"'".".i::":.::::::::-.•:PAP*S::00Eft41.10i!1S.:ADM!ki"-':....:::::•::::::::::::'::ii':if.-........; :". ..:.;•l*. .-.:....... '..'..: ''.:::::•.:• .:::•...'. . ... •.:: „... :...::•':::• ..... '7 06.. ....... . . :700: ....i..'::: .......:::::iitit'.0q%:: ...'. • ... City of College Station 159 • 160 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 53 - PARKS & RECREATION 83 - PARK OPERATIONS 651 -ADMINISTRATION ACTIVITY DESCRIPTION 1989-90 1990-91 The Parks Operation division is responsible for maintenance of all parks, PERFORMANCE MEASURES ESTIMATED BUDGET facilities, and structures within the City parks system. The grounds are also maintained on several other City properties. The main tasks involved Acres of parks and City property 869 869 are the mowing and trimming of grass, up-keep of athletic fields, the Acres of maintained property 390 400 painting and repair of structures and buildings,and support of athletic as Playgrounds 23 23 well as special events. Athletic Fields 36 36 Irrigation Heads 1,605 1,605 GOALS Total Man Hours 52,638 52,638 To provide attractive,safe,well maintained and public facilities,and assist Man Hours mowing and trimming 26,118 26,118 in the production and implementation of special events in a manner that Man Hours preparing athletic fields 13,824 13,824 satisfies the customer(residents of College Station,tourists,and visitors). Man Hours facility maint./repaired 12,480 12,480 OBJECTIVES 1. Routinely mow and maintain assigned areas weekly(highly groomed areas two to three times a week). 2. Make timely repairs on all irrigation systems. 3. Make timely repairs on all playgrounds and associated equipment. 4. Improve drainage and turf on all athletic fields. 5. Conduct regular safety inspections of all park facilities. BUDGET SUMMARY ' PERSONNEL SUMMARY' APPROVED APPROVEDAPPROVED APPiiOVEB ACTUAL.....BUDGET: BUDGET . BUDGET ACTUAL: ACTUAL BUDGET POSITION CLASSIFICATION FY 89-90 F1f.9o-9i FY 89-90 FY 90-91,; ACCOUNT DESCRIPTION `. ::: FY 88-89 . FY89-90 FY90-91 PARKS SUPERINTENDENT 1 1 ;25,229 $26,999;.. SALARIES&BENEFITS $218,705:. ` $33,555 $32,949 SUPPLIES 9,199. . . . 9,418' 10OTHER SALARIES 0 0 MAINTENANCE 16,503 850 580 . TOTAL SALARIES 25,229. 26;999 PROFESSIONAL SERVICES;:. . :. :;: ::: 124 40 : 0 PURCHASED PROP.SERV. 43,499 58,157 48,974 . TOTAL BENEFITS 5,222:. 5,950 OTHER PURCHASED SERV..: ' 11,251 9,774 10,474 TOTAL SALARIES&BENEFITS 1 1 $30,451 $32,949 CAPITAL OUTLAY 43,923 32,294 47,510 ACTIVITY CENTER TOTAL $343,204: $144,088 $149,025 City of College Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 53- PARKS & RECREATION 83- PARK OPERATIONS 656- EAST DISTRICT ACTIVITY DESCRIPTION 1989-90 1990-91 East District is responsible for maintenance of all parks, facilities, and PERFORMANCE MEASURES ESTIMATED BUDGET structures East of Texas Avenue and West of the East By-Pass. The grounds are also maintained on several other City properties. The main Acres of parks and City Property 98 108 tasks involved are mowing,trimming,athletic fields set-up and preparation, maintained painting and repair of structures,buildings,and facilities and support of Playgrounds 5 5 athletic as well as special events. Athletics 7 7 Irrigation Heads 535 535 GOALS Total Man Hours 17,546 17,546 To provide attractive,safe,well maintained and public facilities,and assist Total Man Hours mowing/trimming 8,706 8,706 in the production and implementation of special events in a manner that Total Man Hours athletic field preparation 4,680 4,680 satisfiesthe customer(residents of College Station,tourists,arxlvisitors). Total Man Hours facilities 4,160 4,160 maintained/repaired OBJECTIVES 1. Routinely mow and maintain assigned areas weekly(highly groomed areas two to three times a week). For example: City Hall, Richard Carter Park,Central Park Office,and AthleticFields. 2. Make timely repairs on all irrigation systems. 3. Make timely repairs on all playgrounds and associated equipment. 4. Improve drainage and turf quality on all athletic fields. 5. Conduct regular safety inspections of all park facilities. BUDGET SUMMARYPERSONN,EL SUMMARY Fi APPRDGVED APPROVEDET APPROVED' ACTUALACTUAL:" "ACTUAL; BUDGETD : . BUDGET POSITION CLASSIFICATION': :;:FY 89-90 FY 90-91`: FY 89-90 FY 90-91 ACCOUNT DESCRIPTION" FY 88-89' FY89-90 FY90-91 PARKS OPERATIONS SUPERVISOR 4 1, ': $17,991`: $20,722'. SALARIES.&:BENEFITS. .3T2 $142,224' $154.934.. CREW LEADER 2" 2 30,047 33,382 SUPPLIES :. 4,848 5,946 9,203:. 26,307 MAINTENANCE. _: 13,779. :29,965 12,605 ' 2 LIGHT EQUIPMENT OPERATOR :: 2 2 28,781 PROFESSIONAL,SERVICES 378 990.::: 1190 ,440 21,251 18;440': 21,251:: GROUNDS WORKER P OTHER SALARIES PURCHASED.PROP.SERV: 101` 276 866 OTHER.PURCHASED SERV. WM 155 0 . TOTAL SALARIES. 118,642` 125,428 CAPITAL OUTLAY 1,742 43,828 15,000 TOTAL BENEFITS 25,849 29,506 ACTIVITY CENTER $75,808 $223,384 .$103,508 TOTALSALARIES&BENEFITS ; 7 7 $142,491` $154,934 City of College Station 161 162 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 53- PARKS & RECREATION 83- PARK OPERATIONS 657-SOUTH DISTRICT ACTIVITY DESCRIPTION 1989-90 1990-91 South District is responsible for maintenance of all parks, facilities,and PERFORMANCE MEASURES ESTIMATED BUDGET structures south of FM 2818 and east of the East By-Pass.The grounds are also maintained on several other City properties. The main tasks involved Acres of parks and City Property 156 156 are mowing,trimming,athletic fields set-up and preparation,painting and maintained repair of structures,buildings,and facilities;and support of athletic as well Playgrounds 9 9 as special events. Athletic Fields 15 15 Irrigation Heads 535 535 GOALS Total Man Hours 17,546 17,546 To provide attractive,safe,well maintained and public facilities,and assist Total Man Hours mowing and trimming 8,706 8,706 in the production and implementation of special events in a manner that Total Man Hours athletic field preparation 4,680 4,680 satisfies the customer(residents of College Station,tourists,and visitors). Total Man Hours facilities maint/rep 4,160 4,160 OBJECTIVES 1. Routinely mow and maintain assigned areas weekly(highly groomed areas two to three times a week). 2. Make timely repairs on all irrigation systems. 3. Make timely repairs on all playgrounds and associated equipment. 4. Improve drainage and turf quality on all athletic fields. 5. Conduct regular safety inspections of all park facilities. BUDGET SUMMARY APPROVEDAPPROVED APPROVED A ROVE :" APPROVED ACTUAL BUDGET BUDGET BUDGET",. ACTUAL ACTUAL BUDGET POSITION CLASSIFICATION FY 89-90: FY 90-91 FY 89-90 FY 90-91 ACCOUNT DESCAiPTIpN FY89-90;. ' :FY88-89 FY90-91 , ;<25�059 ..PARK$"QPER:SUPERVISOR 1_ 1 $23,828 SALARIES&BENEFITS:. $71.265. $146,958 $162,487 CREW LEADER 2 2 32,001 34,880 SUPPLIES% 4,565 : 5,231... 8,250 .. LIGHT EQUIP.OPERATOR. 2 2 24,664: 27,233 MAINTENANCE ;. ;_;:: .: ': ;: :.. ":1B U16": , 15,833 12,804" GROUNDS WORKER 2 2 21,383 23,788 PROFESSIONAL SERVICES 0 791. 790 OTHER„SNARES 18,438`; '21,249:::': PURCHASED PROP.SERV, 138: 530 867 1 TOTAL SALARIES 120,314 131,987 OTHER.PURCHASED.SERV: 379" 273 0 OUTLAY: :" 5757." 68.629 0 TO IT TAL BENEF S 26,389 30,500 CAPITAL . :.: ' TOTAL SALARIES&BENEFITS: 7 7 S146,703 $182,487 ACTIVITY CENTER TOTAL $98,120 $238,245 $184,798 City of Colleae Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 53- PARKS & RECREATION 83- PARK OPERATIONS 658- WEST DISTRICT ACTIVITY DESCRIPTION 1989-90 1990-91 The West District is responsible for the maintenance of those parks West PERFORMANCE MEASURES ESTIMATED BUDGET of Highway 6 and North of FM 2818 and other City facilities as assigned. Activities include mowing/trimming, athletic field preparation and up- Acres of parks and City property 136 136 keep,the maintenance of structures and buildings,and support of athletic/ maintained special events sponsored by the city. Playgrounds 9 9 Athletic Fields 14 14 GOALS Irrigation Heads 535 535 To provide attractive,safe,well maintained parks and public facilities and Total Man Hours 17,546 17,546 assist In the production of special events in a manner that satisfies the Man Hours mowing and trimming 8,706 8,706 customers. Man Hours athletic field preparation 4,680 4,680 Man Hours facility maint./repair 4,160 4,160 OBJECTIVES 1. Routinely mow and maintain assigned areas weekly(highly groomed areas two to three times a week). 2. Make timely repairs on all irrigation systems. 3. Make timely repairs on all playground equipment. 4. Improve drainage and turf on all athletic fields. 5. Conduct regular safety inspections of all park facilities. BUDGET SUMMARY APPROVED APPROVED APPROVED PERSONNEL SUMMARY ACTUAL ACTUAL BUDGET APPROVED ACTUAL' BUDGET BUDGET BUDGET". POSITION CLASSIFICATION FY 89-90:: :'FY 90-91 FY 89-90 FY 90-91:. ACCOUNT DESCRIPTION FY 88-89 FY89-90 FY90-91: PARKS OPER.SUPERVISOR 1 1 $17,991 $20,722 SALARIES&BENEFITS : $74,082 $159,005 $158,432 CREW LEADER 2 2 29,936 34548 SUPPLIES 4,626 5,037: 8,602 LIGHT EQUIPMENT OPERATOR 3 2 24,357 26,257 MAINTENANCE 14,424 22,031 19,389' BUILDING ATTENDANT, 1 0 12,940 0 PROFESSIONAL SERVICES '< 266 1,344 1,350 GROUNDS WORKER 0 2 21,383 25,603 PURCHASED PROP.SERV. 40 0 2,167 OTHER SALARIES 18,438 21,249 OTHER PURCHASED SERV.. :: 315 32 0 TOTAL SALARIES 125,045 128,379 CAPITAL OUTLAY:: 2,040 966 0 TOTAL BENEFITS 27,946 30,053 ACTIVITY CENTER TOTAL $95,793 $188,415 $189,940 TOTAL SALARIES&BENEFITS 7 7 $152,991 $158,432 City of College Station 163 • 164 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 53-PARKS AND RECREATION 84-FORESTRY EXRENDITURE:BY AC7TIVITY• " .:.• :.i••••••• ••• • .••••••:"••• .. ••• • •••••::":.:.: .?•:......•-••••••••••:":::::•••••••-•••••"••••• :•:•:••••••• • "":•.•:.•. . • . • •.• • ••.: • •• REOOMMEDD 3 C4ANE IN :•:.. ACTUAL OLIPOEt:: • ••••••"•••••".•::•:. AiTUAL REQUEST APPIROVE& BUDGET FROM . 410. 4.. ::• FV9Ø .....:. CEMETERY $4357 ::•••••••• :•• •••••]::::'•••••f...p4.37/71).. . •••• • FO 5,67.Ft*. r•-• • •$6. :•::::••• • •.•:: 141 008 15981 .•••••:::::•:"5:4X114:•••••••::::i•:i..::...:.• .. .. Z•11.20... • •• -•••••••••••••••••••••••• . :• • •,......:::::: :.• ...•:.. ••: . •••••••••••." •••••• ••• ••••••••• •••"••• • :•••• • ••••••:*'".:.:';'•••'•••••'''''':::•'%••••-•:••••••••••••• • •••••::'••• :•• •••••:••:.• ••• ••:••••••: . • ' • .• -] :•••.. RECOMMENPg-.a••• •:".. ..•• ,Cf14N.PE.111.„ ••••••••""""": :•::: .• :•. APPROV— . ............. .• ......... . • . ......„......... •••••....:••••••:•::::::::"•••••••••••••••••••:::::::••••••••••••••••••••••••,•:',••• :•:•••••••:••••••CLASSIFICATIONt:Pi•:::::••••••••":--f•••••;••?•••:•••::1:::::: .:F.Y.:41•$.4114•••••:::':'••••:•••:?:•:le:.•••:••••:••••.. • •••••••:.":••• "•••••••"••••••••"••••••• ••"...v.-%• """""••••••••• ••••••:••••:•:-:•••••••••=-:":•••••'•••••:•••••••••-• "•"•:••••:::::••••••" '•••••::••:••••••••••••:••:•.::•• ••""•• ••• • ".."""•-":""• " •••:: "::"•::•••• •••::::•$.1$43•17:1•'::•••-•• •"" ••:$17••••004:"::::•::•• ::•••SUPPUES ••• : . , • . ".:" ••• • -5•-•:17%••• •••••••••••••••' : • ••••:::••••:::••••.:•'.•••• :• •••... : •• . . •-••:• :•••: 1533 .:..,. .;:.:•figt.;000•:•••• . PROFESSIONAL.:S.ER1/16FS:::::'::::' :1•:•••.2.5::::.•:::•••••••..•••-% ..: '•"0.::••• "; ••• 0 35o0 3 500 10)00% .•• .• •••••.:"•••••••••••••••••••'••••••:•:.•••.PURCHASEDPROP••-$EAVw s•-'••••••:•••"''-•••••••.• • •Z9s1.•••••••••••'•••••::•::':;"••••• ••••'TIM"'• •• • •,...:.••• . .• • ",:::::,•-:•••••. ;•••• 90 :••••••••"%: 4 4*44::. OTHER PURCHASED$ERV. . •••5•*1.0•1•••"•.:•-...• ••• :•. .• ; 1:: . . .......: • -***:••••:•::::-..• • • • • •.• ::••••••". ••••••• '•••••:::?::.:*..:•••••••••••••••••:E :•••••• - :••••• •••• •. . ••••i;....:•:4170;5• •• •• .$141.k•Alt.4; RY•:•13Y-:.A.CTIVITY.••••••••••••••:•:'.„:„..„: ...„„. .„„ . • . . ....... ......_ . ......... APPROVEDE IN :... • • • " • •• •••••• •••• •••••••:-.':•••••" •••• - • ••:: - •: • •• •: •:•:••::•:•••••:•••••". ..•••••:• ••• " •••••••• ::: • •••••:•.•• ••••• • BUDGET BUDGET BUDGET RECOMMENDED BUDGET BUDGET FROM :.FY, 89.49. 91)10:.FY 9.t :'•'••••""••CEMETERY:'••••••• ••• ;;•:••••%:'••••:••••::::•i:;••• ; - • ::t1j:Y••• • •• • ,00...• • : . • •::::.:5•• ••500• : • 500•• " •:- :5.00 •••:••• •• .:•:5.:••.:00 ..:. 0:00 • • ::10,••00••• • • . :f300• -••.• ..&00 • .8,00 „... City of College Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 53- PARKS& RECREATION 84- FORESTRY 649-CEMETERY ACTIVITY DESCRIPTION 1989-90 1990-91 This Division is responsible for providing management of cemetery activities PERFORMANCE MEASURES ESTIMATED BUDGET such as lot sales and cemetery grounds maintenance. The act of locating lotsfor placement of graves and stones is also conducted by this division. Number of Acres Maintained 18.5 18.5 Number of Lots Sold 120 120 GOALS Number of Requests for on-site asstance 350 350 To maintain the City's cemetery grounds. To provide assistance to citizens in the selection and purchase of cemetery lots. OBJECTIVES 1. Maintain 18.5 Acres of Cemetery grounds. 2. Provide timely service in the selection and purchase of cemetery lots. 3. Enforce cemetery rules and regulations. BUDGET SUMMARY PERSONNEL SUMMARY APPROVED APPROVED APPROVED ACTUAL APPROVED ACTUAL BUDGET BUDGET BUDGET AC TUAL CTU E BUDGET °. POSITION CLASSIFICATION FY 89-90 FY 90-91 FY 89-90" FY 90-81 ACCOUNT,DESCRIPTION FY 88-89 FY89-90 FY90:91. CEMETERY SEXTON 1 1 _'.:;" $28807 $26 ,443 SALARIES&BENEFITS.> > $39 745. : $67,233 $70,413:;. SUPPLIES`';" 1,848 818 2,130 CARETAKER. 2: 2 " 28289 30,224: MAINTENANCE 570:• 911;;. 1,025' OTHER SALARIES " . 0 '150 ".:PROFESSIONAL SERVICES ;. ::.,::. ,: 0 .: ;:' 0 ::; 3;500 TOTAL SALARIES 51,896`;` 56,817 PURCHASED PROP:SERV . 296 581 860 OTHER:PURCHASED SERV. 1.048: 1,340 1,529 TOTAL BENEFITS: 13,371 13,596 CAPITAL OUTLAY ; 0 5,195" 6 D00 TOTA L SALARIES&BENEFITS 3 3 $65,267 s70,413 ACTIVITY CENTER TOTAL $43..507 $76,078 $85,457 City of College Station 165 166 1990-1991 Annual Budget • DEPARTMENT DIVISION ACTIVITY 53 -PARKS & RECREATION 84 -FORESTRY 659 - FORESTRY ACTIVITY DESCRIPTION The Division is responsible for tree and shrub care on all municipal 6. Plant and care for trees and shrubs on all municipal property. property. This includes pruning,removal,planting,fertilizing,landscape 7. Plant flowers in annual beds twice a year to maintain attractive color in care, and watering. Arboretum maintenance, mosquito control, and key areas. Departmental safety activities are also handled by the Forestry division. 8. Continue weekly safety meetings with emphasis on proper equipment use. GOALS 9. Install all outside Christmas decorations in Central Park by November To provide the community with safe,attractive,landscaping and mosquito 30, 1990. control throughout the City as well as at the Arboretum. 1989-90 1990-91 OBJECTIVES PERFORMANCE MEASURES ACTUAL BUDGET 1. Mow and trim the Arboretum every two weeks from Spring to Fall. 2. Remove all dead and diseased trees In a timely manner to avoid safety Sq.ft.Beds maintained 67,271 67,271 hazards. Sight distance&Street Tree calls 70 calls 70 calls 3. Clean and inspect the Arboretum trails once per week. Irrigation Systems Maintained 25 25 4. Complete all street tree work orders from the traffic engineer within 10 Number of Flowers Planted 7,164 7,164 days of receipt. 5. Respond to citizens questions and complaints in relation to the care and condition of trees,and breeding sites for mosquitos. • PERSONNt t.,SUMMARY: BUDGET SUMMARY':i; =APPROVED APPROVED APPROVED, APPROVED ACTUAL, BUDGET :BUDGET': BUDGET: ACTUAL ACTUAL . BUDGET POSITION CLASSIFICATION FY 89-90 FY 90-91 'FY 89 0 FY 90-01 'ACC.OUNTDESCRIPTION : ': • FY.88-89 FY_89=90 FY90 .91 FORESTAY SUPERINTENDENT. # 1: 836;105 623,689.: SALARIES&BENEFITS 8117,307 $104,831 :6136,,136 FORESTRY,SUPE.RVISOR • 1" 1 20,031:.;: 20,714. SUPPLIES..;: 2;476 2,496`: -4;095. FORESTRY WORKERI; 1 1 .10,691. .: 12,282< . •MAINTENANCE; 10;140 10,822 HORTICULTURE CREW LEADER ,1 1 0 16;125 13,575 PROFESSIONAL`S CE$ _< • 25:;_ 0 0; ••:HORTICULTURE WORKER I 1 •• 1 • 23;558 :: 13,5161 PUR.CHASEDPROP:>SERV; 2,G55' 0132 5,125: = OTHER SALARIES: 15,990 ., 23,470:: OTHER PURCHASED SERY. 3;4t35 3,365. 3,432= TOTAL SALARIES 106,375 111;798 CAPITAL OUTLAY 0 13,910:; Q< - TOTAL BENEFITS 24,336% 2i,629. • ACTMTYCENTERTOTAL $138fl68; - $140,006 $162363 S TOTAL;SALARIES&BENEFIT 5 5 $128,004 5136,136 • City of COIIRnR Statinn - 1990-1991 Annual Budget MANAGEMENT SERVICES GROUP CITY MANAGER EXECUTIVE DIRECTOR MANAGEMENT SERVICES IMANAGEMENT SERVICES I ** IMGMT SERVICES ADMIN I PUBLIC I REL/MARKETING I I ENERGY MANAGEMENT SERV I MGMT INFORMATION SERV I UTILITIES CUSTOMER SERV I I I I - ADMINISTRATION 1 - ADMINISTRATION ADMINISTRATION ADMINISTRATION I BILLING/COLLECTION 1 - PUBLIC REL/MARKETING FACILITIES MAINT MAINFRAME SYSTEMS I - METER SERVICES I1 - PRINTING/MAIL - LIBRARY - MICRO SYSTEMS - ENERGY CONSERVATION ** Utilities Customer Service Operation is funded through the Utility Billing Fund. City of College Station 167 • • • . . 168 1990-1991 Annual Budget MANAGEMENT SERVICES DEPARTMENT SUMMARY .E)TEtipip4RE BY DIV1$1(Its1 ':•• • : • • ••• RECOMMEUDED • •. ACTUAl. BUDGET ACTUAL REQUEST APPROVED BUDGET FROM .:, • • • •• IN ACTUAL BUDGET - ACTUAL REQUEST APPROVED BUDE FROM . -••••••••:•:: •• • ••••••• ••••• • ..•• .• • • • • •• ..... • :-•-:••••.-• ••••••••• : • • •:•-• •• .:-...:::,•••••••• . •• : ••••••:::.• • "• . • II: . •Ps57iE.i 1Off:.:•: •••••••• • • • MAINTENAt4CE •—• •: • • 966 16854 163 54 . . • 34657 80553 .•.' • 75260 137431 137 431 OTHERPURCHA$EDSERV ............................................................. : 567 6114751 147 •-...::•"•:: •• •i: "20,84:4E.; .• i. • -•:•••• ....• . . • . • • - • : • . .. :::• 488kik .:::.• ": Si ............... APPROVED %CHANGE IN . .:' • • .• • BUDGET ...RECOMMENDED BUOET BUDGET FRom , . • . • 00 200PUBLIC RATION$JMARI<EflNG . •... _ •• 00 300 -• • ENERGY MANAGEMENT- 700700 • • • ZOO • 500 600 6,00' .• • :: 700 • ••• : isoo • •••: " 6:66% City of College Station 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 60-MANAGEMENT SERVICES 10-MANAGEMENT SERVICES ADMINISTRATION EXPENDITUREBY:ACT T.:Y: ... ... ... .... ... ..... .............:....:. .:.... .:..:.. .... ...: ... ;; ::::: :.:«< :<; ::: RECf3MIV(E#+i€SED:: .::'.: ::.c. 9 :..�2 :$...:::....:. • . ... ... .. . ... . . •t# ... ::: :.:. . ..: .: ;::ems:;;:::.:: ::::::;;::::::>. ,� .::.: ::::> : :>" .; :.:::: :;::�'j`:>:!.: ::: .'..";:>?::':r:::::.>'1.t3(�'::: `:.;: '::[`i.t�J:.:;::.:'•.::;:`:1#�3.# ... ... (�:.: ..::;:.::;`: `'::: . ;�� >':`::i'::.':;;: .: :;:: .;:�:::: .: ;':;:.::::::: '..i: :.080 ;:� 2'�::: :r::>:' • :.> ::::> . Tay T�;Av:>:>::::::>::>::>:::<::::>::: ::::>>»;:> ::. :>: :.:.••• •• ::; •>:::..::: :::;:: ::.;, >:::::: ::.:`.:' .::::: :::: •'• : a::::>::•:.;:. :::>.::::•••••:;:: • :; •> -• ..: •>::°:. :::>.;;.:: :.•::•>:::•::;:::;:::,. . Via..::::::.:: 1.:...:..::::::: .::::..::.::.::...:::..:::::..::::::: :.::-::. + :.: ..:.. • > # • • `... . �13.. . . 4Er•9�'a............... . . ... ..:: .. ....:: .:.:.. .:...' ER N. Ei. IUIMI�R. Pf2::::.;:>:: >:A#* tlir€#:::`<%CHA.......: N....E 1#+t:<'.;':: `:REpgiu4MEA1()Eb. :.;.: .::::. Gi .. GPv{'... ... . ,�....-... 4................... . ...A# Q U4:.:.:...::.:..-...:. ...:. ..... t ;...... . .. ... .. t�tJ .. . (3Q... 44t#?4 ':><>:.::;<:. t .>::::.::::>:> 1< €`:g>dlJ r::[: • .,...., j'"-:: .::.9f►:::`::.:':.:::r City of College Station 169 • • 170 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 60- MANAGEMENT SERVICES 10- MANAGEMENT SERVICES ADMINISTATION 661 -ADMINISTRATION ACTIVITY DESCRIPTION The Executive Director of Management Services provides overall day to 3. Set good examples of quality service delivery for staff to follow. day management of Utility Customer Services, Facility Maintenance, 4. Direct strategic planning processes for city wide technology needs Energy,Public Relations/Marketing, Management Information Systems through the MIS Steering Committee. (MIS),and including planning,review,and Council issues attainment. 5. Develop management skills of assigned staff in order to enhance their ability to manage cost effective,quality service. GOALS 6. Encourage management services team to constantly review service To manage and provide cost effective support services to all departments strategyto ensuretheyare providing services to the departments in the throughout the city,within budgetary resources that meet the goals as set most productive manner. Maximize use of resources. by City Council. The services should focus on supporting the departments 7. Facilitate the exploration of new and innovative ideas that enhance the in their delivery of quality service to our citizens. Clty'sabllityto compete with other cities in the quality of life ourcitizens enjoy. OBJECTIVES 1. To provide effective overall management of designated support services. 2. Monitor the progress of management services, achievement of departmental goals and citywide goals. BUDGET SUMMARY. _ PERSONfJEISUMMARY: ; .; .. � ABUDGET" ABUDGET�.'. : :" AP, ROVE; ACTUA4 ACTUAE; BUDGET " POSIT'ION CLASSIFICATION ' FY 89-90 PY 90-9 FY 89-9D "FY 90-91.; :ACCOUNT DESCRIPTION FY 88-81 : ; FY89790..: FY90-91' EXECUTIVEDIREGTOR/," ;:;: ;'_ `;.., SALARIES&:BENEFITS:. :. *AEI : $77 099 :". :$92:163 MANAGEMENT SERVICES::;'::" .i .: ,1 1 53 777 . .r$58,04 SUPPLIES:. 0" 948 : 1;030; STAFF ASSISTANT" 0 MAINTENANCE 0 0; 11 100 OTHER SALARIES 0: 0 PROFESSIONAL SERVICES> _ : :: PURCHASED:PROP::SEAV:., 0 48 380: 53, TATaL.Sl�LARIES: 777 78,080::.. : :" OTHER PURCHASED SERV . 0 4,652 5,839 TOTAL BENEFITS 8;269 14,058 CAPITAL OUTLAY 0;. :";. 6;223 0 TOTAL"SALARIES"&BENEFITS 1 2 562,04B $92,163 ACTIVITY CENTER TOTAL. ;30,906:_ $88,968 $99,612 ni+w of !^nllon o C4�+ir.r+ 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 60—MANAGEMENT SERVICES 16—PUBLIC RELATIONS/MARKETING . . ..... ..... ........... ::>:>':>'::::>::::<`<::::PRDN7i iu�,i�::::::::>:::<::z:::;>::::>:<::':>::::;:::.<:::>::::>::>:::>::::>::::;::::>::'>:::>:::: "�'4 :�:?:::>:::.>::>>:':'>::::>::x>•::.>::;: »::::>::>:><>:.;:.>::' .>:.>;:::<:>::$ :;::::>:..:...::>" ::;::>::::9x: :::::..::::..� $ .....:-..:.:: :....2 :>>':<::>::<::: :'':::;>::::>>>:'f�Ay:'t�:::>:`°';::::: . :::::::.::::.::E3MDa[t�tli.7Q.�ir:::::.:::::::::.:::::::.: .::..�:.:...:.:::-....:•......�...�F'�'!'...--...:.............� + ..T.7..............-....... ...�.. xJ2Y........ ...... �.9 f��........ .........YF.:A?.fD7..5: .... ..... -,�.K,.!�.... ...:.... NI<r,>:::::: .... .:..... lJ � .:: .....::..:...... ACTUAL ... . ...-. .......... ........:... .... .. ... :.. ...... ......... .........:. ::.;::r:>:•:.•:. ::':.:>:�': ��>:`'>`.`:::>:' ?r's_�'ti'':9f�£��.. • ....... • i R •ti#ES:::>:>:::::'::<:;:::::::;: >: :<.;':'::'::::: is R4 >::z::::::::>::: ' ::;:. f 219 :''.': "': :.::":>::: 10A84;::: 'r:'::'.:' ;:<:.<:::>.>:3; 5:. >::':" ::. >:� f :::`' '.''::::::. :: RQFE$$IONA#.:S.ERVICE$ :: • ::>::.::'':> ::'. 0[:>:? :::>:::::''.'"::: '::::. :.fi#1 ::::'. .>::;'.>'....<.;:.>::: :.>::::::i"i#�tND.' ''. ' ... • :`:# ::;:::::> [:::; :::' >;:.''.:`.'. ....' • Ef3P.. a: >:.::.• :;..;:::>::4: :;::.»:::<:::>;::::.'::;::.''.;::: [;'.:`. ..:::::::: '.::;;>.4 T:4 : 3 ::>::: `<..>::»<:::':: :#:' i ;:.: :,:::;.. . .::RQi�:fit::..: .. :.; . ..:: .:F�6 .::::: . :: ::. . �+ .. ;::.: ::.: . :::..:. .+.:!� :.:> ' :'. :.>`..- f4.�.:.:.. . :tt:.:.::. .::.:: • �/yy+{`� •.. .::.':':-::'':':`.'::'::'':''..`...'...;.::4s,.:::::::i::>' ::::::::::: `::;:::. :':V:.:::.:;:`:''.`:::'i:'....'::::':::: ':• :562:':':': ::: • . ..:::J4 ': : :>:'> : [::;4t781'5;>:> ::: :`' ::>,: >::8:d :::: ?': : 7 . ;.:.::::.:.::;::'•'.:.;:.;:;.::.:.:.:::.:'.>.:'.;:.;:::;...:.;:::.;:.P.:.ER A€NEL MMAR 'BYA 'TIVITY' •::.:: ::::::";; :::::::':>: :: '•::`:: .: ' . :> • • .::;>::: :;:'.::::: •.. ..•.. ,:':. :;:::::<;:<:::>:>';'::.::::'>';';:.>:.>: :::::::.>::::.>.'::...:. : :. '>APF? 4tTE£?t' .9;: ANCEr::::::.:::::::::: BUDGET>: >;..••::::::::`::::::::'':BUDGET RE � MENDEL1• ::<:>`.:>f'.:'€:::::B D �ET' >::. .B ' ')41` kl':>::' :::: • • .::>:::::'::::>i>':::': i^Y:BF: [:€::>>:<':>::::.>::;::;:.:.>.'.Es+88>$ >:::>'.:;f.>::;:'.>::`'.:?>:.>::::>: 89440 >P BL ''REL&TI N ::>::'`:'. :y ;::;, i `:':'`.::'':'::;': 1. 1: • ��4 ....;':. . . .. i3 tirl::.. ::.. .. . .... 00 ''::: :..::.:OEs.;:.:.:. ;>:::::. ::: .::::.4.4a'.:>.>':>:.>:::....:..; �.r�v ... . . . '::: .00 ;:.>.,:�:� ::::::: '.:::.: : .. 00 .1 City of College Station 171 172 1990-1991 Annual Budget - DEPARTMENT DIVISION ACTIVITY 1 60 - MANAGEMENT SERVICES 16 - PUBLIC RELATIONS 662-PUBLIC RELATIONS/MARKETING ACTIVITY DESCRIPTION This division is responsible for managing a two-way internal and external 4. Develop or promote awareness and positive public relations through communications and information process through the use of educational various special events or projects. and marketing tools and strategies. 1989-90 1990-91 GOALS PERFORMANCE MEASURES ESTIMATED BUDGET To promote a positive community image and encourage a positive citizen attitude through techniques developed to promote understanding of city Newsletters 124,000 124,000 policies and procedures.To facilitate positive growth and development Other publications 5,000 35,000 utilizing the communication process. Special Events/Projects 10-12 6* Promotions/Campaigns 8-10 0* OBJECTIVES 1. Produce and distribute monthly employee and bi-monthly citizens *Most campaigns and promotions are budgeted in other departments newsletters. and PR&Mkgt.work with their budget. It is rare that PR&Mktg. knows 2. Develop and distribute other literature as needed to promote awareness ahead of time what we will be asked to work on.These figures only indicate of city government. those budgeted in this division. 3. Utilize a wide variety of media/marketing tools and technology to keep the public informed. BUDGET SUMMARY::. . . PERSONNEL.SUMMARY. - .. ..>. . , APPROVED • .;....... , ;. APPR OVEN " >:AGTUAI'..; BUDGET:' ::APPROVED APPROVED ACTUAL_ ACTUAL :BUDGET.: :. POSITION.CLASSIFICATION : "FY 89-90` .'FY 90=9.1 • FY 89 90'- FY 90-91 ACCOUNT'DESCR1PTIpN : EY 88=89:. FY89-90 •FY90 0 -:: ;. . PUBLIC REI,ATLON.SJ: SALARIES..&BENEFITS< ' .:.:$19,471" : . " *45.507:. . $49433" MARI€., MANAGER: 1 1 $34,T04 $37;211 SUPPt,IES.: . ':. 63,: . :8,729` 1,825 OTHER"SALARIES 5; ;20 20Q' ",."50 ;.MAINTENANCE.. ;... ::(1.-: ' 17T. :,::: •450 •TOTALSALARIES. " : : .39.9,04..: "" :42,417 PROFESSiONAISERVICES; . ' .:`: ' 0 - 6�000i . . . . 0 :.:PURCHASED:PROP;SERV. ::: ::::0 '24" : 24.0 TOTAL BENEFITS'. ' 8101 .: 7216 OTHER PURCHASED SERV. 457. 14,862. 16,18B TOTAL SALARIES&BENEFITS 1 1 • $46,005 $49,635 ." 'CAPITAL,OUTLAY: 0;; - 579 0 . ACTIVITy.CENTER TOTAL $19;991 : $75,878 $68,334 " • _ ( itv of (InIlcanca Gtatinn _ 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 60- MANAGEMENT SERVICES 16- PUBLIC RELATIONS 663- PRINTING/MAIL ACTIVITY DESCRIPTION Print/Mall is responsible for the printing and layout of material,collection 3. Develop and,maintain an efficient capture and retrieval operation for and distribution of external and internal correspondence and the capture, both active and inactive City records. processing and storage of vital records. 1989-90 1990-91 GOALS PERFORMANCE MEASURES ESTIMATED BUDGET To provide the City departments withthe most cost effective,professional and up-to-date technology in the field of printing,micrographics and mail images printed/copied 1,755,000 1,800,000 distribution. Distributed external and internal 365,000 370,000 correspondence OBJECTIVES Images captured on microfilm 218,000 220,000 1. Decrease the cost of printing and related activities by 60%. 2. Distribute external and internal correspondence to City departments in an accurate and timely manner. BUDGET SUMMARY. PERSON NEL SUMMARY'; :....: APPROVED. . ,... ;:,. '': :ACTIlAC".`.•BUDG�' ABUDGETQ:.APB}l0�{2. ..:..:_.. .... ACTUAL ACTUAL': BUDGET POSITION CkA$SIFICATtON. Flf 89=90. FY 90-91> 'E.Y.$9-90`: ..;FY9p=81:::,:. ACCOUNT t]ESCRIE?TION.,_:: s:`EY88-89 • FX89-90 .:' FY9041 .;. ....:... •PRINTING COORDINATOR:;;:: ;: 1`. • 1 .:...', , •SALARIES&BENEFITS $12.,831 • ;794164`?`:' s85;280 • ':PRINTING_ASSISTANT : • ; 1• ;:..1' 19;601•-:;' ••21:093: - SUPP t 720; . LIES`:: ; :.: 1./ ''MAILAIIICROFII*OLERK' 1 t;:.:: .13,302"' , ;:::,16, O MAINTENANCE 7 92i 3,754:' 7,470 •'OTHER`SALARIES. • • • -':4 850'. • 4,850.. PROFESSIONAL-SERVICES:: •::••::.0. • 0...:: .0... PURCHASED PROP:SERV., �4,626.. 4 724' 770 .. .. • • •• • • T1;.30 ; . TOTAL.„. . SALARIES::• 67,02Q'. OTHER PURC HASED SRYsE ,'.3;420> 2,762 4-,041.' TOTAL BENEFITS; • • • •• --; 11'',816 •` 13;977 . • • CAPI1 Al OUT AY: . • • 0 ... 2;98 0 •TOTAL SALARIES&BENEFITS 3 3 . . ....„...c . ... o, ..ACT;MTY.CENTER:TOTAt::: '. 699,413:. :.. $95,842: ••$99,281. City of College Station 173 • • • 174 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 60-MANAGEMENT SERVICES 18-ENERGY MANAGEMENT SERVICES ••••-•-fi.::::•• • • •", :: ••••:•••• ":..•• • . • • • ACTUAL BIJOG€T ACTUAL REQUEST •••••• APPROVED BUDGET FROM •••••:-...••••• • •- " : • 44191 -:•:••••',:•••• ;M:il;14V1$[PNIOTAti.2.:•:.::-:::: :::: RECOMMENDED %C$ANC3E IN ACTUAL UD(1ET ACTUAL REQUEST APPROVED BUDGET FROM • E. • . • : ,:" . • :1' P310q. ••*$173.‘g1T.:::::: • 1584'.% • $167,654 • ::: t2O6 15,43k %•::• MAJNTENANCE ••:% ' 8A69: •••• " : • 46$2,746 . • PER$QNNEt . ....• •: " . . . . . - -.• .••-• ••• •:. .•• •• •• •...v.-• • . .• . ,• •...••• •• . •„„ .-• .• ..• .„.. - •• • „ • ..•„.•• • .....„. • . APPROVED • IN• ........ ....... ......... . . ....... . ;1.1, • 1400gt, BUD(IET UUGET RECOMMENDED BUDGET BUDGET FROM ACTMTY: .: : -FY--90-41 •:.••:... • •••••••:- :: FACILITIES MAINTENM4CE •••••• :4.:0G::•.•• • • - • • %.3.:•60 - • .• 300 000 • 000 . 0.00 • • 060 ENERGY CONSERVATION • " • a_oo • -• • 100 -•- • : • •1,06• • •-• -•• •• •:: ta:b044. -• .•• • . • : : '7.00 00 . "• o'.00 ••••• .••••• .:" City of College Station -. • 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 60- MANAGEMENT SERVICES 18- ENERGY MANAGEMENT SERVICES 665-ADMINISTRATION ACTIVITY DESCRIPTION OBJECTIVES Energy Management Services Administration is responsible for three 1. To provide effective management to Energy Management Services divisions-the Energy Conservation Division,Facility Maintenance Services staff through training,supervision,performance evaluation and budgetary and Library Services. The Energy Manager provides overall day to day controls. management for these three divisions including planning and budget 2. To facilitate goals and objectives that are consistent with organizational maintenance. goals and objectives. 3. To encourage assigned staff to be creative in approaching a cost GOALS effective delivery of service. To assist Energy Management Services staff in providing professional 4. To monitor progress in the achievement of departmental goals and and helpful customer service to external and Internal customers. objectives in dealing with obstacles impeding our goal attainment. BUDGET SUMMARY PERSONNEL:SUMMARY ••:.- : " "• .::. . `:.'::.. "; ARPRQVED,:. ACTUAL .:• BUDGE�'Pp.ABUDGET�'ABEjI]G��. ACTUAL;' " ACTUAL:;`: `- BUDGET• POSITION 0,ASS FICATION ''; 'FY 89-94•' FY.94-93 FY 89=90: " FY 9D4I-:.: ACCOUNT:DESCRIPTION., •FY 88.89 .' . :FY89-9O>, FY9O-91.: EN E RGY MANAGER • 4 1 $28,449: ....s633; 521 ":. •::SALARIES•&BENEFITS ". :. '; $64 923 ...",S5a.699" $80 686 ;SECRETARY t 1 15,902' 1724 MAINTENANCE • 0 153s:: ;; ''..300 • :.. :: .::... :. .: ..: ;:.;.. ...,...:.;.: .. . :.: OTHER SALARIES,:•`:. 25ti :•::;;::: `:25D:: PROFESSIONAL SERVICES 0> ,: .:".:;•:''p :.:::4, ' PURCHASED PROP:SERV:`. • •; 3- :. • •;'1,2 . :- t;399 TOTAL SALARIES,: 44,601. :: .50,65f OTHER:PURCHASEDSERu::".,•:.• .::: ::..."354 ,'_:1;371 ".:: . 1,363., 8,18 ..:. .`10,035:: . TO TAL BENEFITS " ;,.;::...:...:...:. TQTALSACARIES.h'BENEFITS: .. 2 ;.''.` ''..2: 552,619_ S6O.686 . ACTMTY;CENTER TOTAL":' $81 255 $62104': $63.954. " City of College Station 175 176 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 60- MANAGEMENT SERVICES 18 - ENERGY MANAGEMENT SERVICES 667- FACILITIES MAINTENANCE ACTIVITY DESCRIPTION 1989-90 1990-91 The Facility Maintenance Division maintains the electrical,plumbing and PERFORMANCE MEASURES ESTIMATED BUDGET heating and air conditioning systems of Cityfacilities. This Division is also responsible for the custodial services of City Offices. General Work Orders 6,000 7,000 A/C&Heating Systems Repaired 380 350 GOALS Light Bulbs Changed 1,500 1,500 To bring all facilities and equipment to peak efficiency. To provide a Plumbing Fixtures Repaired • 400 400 customer oriented service. To work in a safe manner at all times. Electrical work in man hours 575 600 A/C&Heating area-sq.ft. 207,129 211,667 OBJECTIVES Electrical&Plumbing area-sq.ft. 95,764 198,316 1. Establish a preventative maintenance program for City buildings and General Maintenance area-sq.ft. 95,764 129,905 equipment. 2. Maintain a Janitorial service contract. 3. Perform as many repairs with in-house maintenance staff as possible without violating City code concerning repairs requiring licensed repairmen. BUDGET SUMMARY PERSONNEL SUMMARY APPROVE APPROVED ACTUAL BUDGETp APPROVED ABUOGE�T�.` ACTUAL ACTUAL. BUDGET POSITION CLASSIFICATION ' FY 89-90 FY 90-91 . FY 89-90. FY 90-91 ACCOUNT DESCRIPTION FY 88-89:. FY89-90 FY90-91 BUILDING MAINT.WORKER 3 - 3 $63,617 $65,489 SALARIES&BENEFITS $51,926 $74,629 $82,776 JANITOR 0 0 9,251. 0 SUPPLIES "::. 7,624 9,566 9,320: OTHER SALARIES 1,250 1,250 MAINTENANCE.`, . 89,922: 83,897 77,829 PROFESSIONAL SERVICES: 69,469. 81,998 95,270 TOTAL SALARIES 74,118 66,739 PURCHASED PROP.SERV.: 1,217 2,578 68.197 TOTALBENEFITS16,681 16,037 OTHER PURCHASED SERV. 2,742. 3,857 4,548 CAPITAL OUTLAY 15,070. 19,636 0 TOTAL SALARIES&BENEFITS 3 3 $90,799 $82,776 ACTIVITY CENTER TOTAL $237,970 $276,161 $337,940 City of College Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 60- MANAGEMENT SERVICES 18- ENERGY MANAGEMENT SERVICES 668- LIBRARY ACTIVITY DESCRIPTION The mission of the College Station Ubrary,as a branch of the Bryan Public 2. I mprove awareness ofthe Library's resources and services available to Library,is to select,organize,preserve,and make available to the people residents and students of College Station. of the community such books,periodicals,newspapers,and other materials 3. Provide at least 40 hours of access to the Library. which will aid them in the pursuit of education, information research, 4. Provide an outside book return. recreation,and the creative use of leisure time,as well as to promote the 5. Increase the circulation of materials by five percent during the next maximum use of its collection by the greatest number of persons. fiscal year. GOALS 1989-90 1990-91 To provide access to library services for residents of College Station and PERFORMANCE MEASURES ESTIMATED BUDGET other residents of Brazos County,as a branch of the Bryan Public Ubrary. New Borrowers 1,500 1,500 OBJECTIVES Renewed Borrowers 1,200 1,300 1. Provide a point of access to public library services within 15 minutes of Circulation 87,500 90,000 traveling time of any College Station resident. BUDGET SUMMARY ACTUAL >` ACTUAL BUDGET. ACCOUNT DESCRIPTION. ".'.';::: :.FY 88-89!.;. FY89-90 FY90-91 SALARIES&BENEFITS $0 $0 $0 SUPPLIES::;: 0 68 0 MAINTENANCE ;,;: 227 743.. 420 PROFESSIONAL SERVICES; .::: :1B4,431:' .174,183 174,747: PURCHASED PROP.SERV':..'' ' 2%651 59,995. .:' ` 64,100 OTHER PURCHASED;SERv: 691 2,430: 735 CAPITAL OUTLAY ,4,098 19;559 0 ACTIVITY CENTER TOTAL'<::'`; :$190,096 ` $252,978 $240,002 City of College Station 177 178 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 60- MANAGEMENT SERVICES 18 - ENERGY MANAGEMENT SERVICES 669- ENERGY CONSERVATION ACTIVITY DESCRIPTION • OBJECTIVES The Energy division promotes energy conservation through residential 1. Implement a new home energy efficiency certification program. and commercial energy surveys,an apartment energy efficiency rating 2. Conduct 200 energy surveys for residential and commercial electrical booklet,Good Cents(a new home energy efficiency rating program),and customers. energy education program In conjunction with the College Station 3. Implement an energy education program in conjunction with the College Independent School District,housing fairs and booths,energy conservation Station Independent School District. literature,in-coming phone calls requesting energy conservation information 4. Distribute 6,000 Energy Efficiency Apartment Rating Booklets. and public awareness programs. 1989-90 1990-91 GOALS PERFORMANCE MEASURES ESTIMATED BUDGET To provide professional and helpful customer service to utility customers. To make all College Station citizens aware of the need for energy Energy Audits 175 200 conservation. Good Cents Homes Certified 22 40 Information Request 580 600 • BUD•GET'SUMMARY; .' • <. • PERSONNELSUMMARY APPROVED. .. ACTUAL BU GET"A BUDGET A BUDGET ACTUAL ACTUAL ' BUDGET . .POSITION CLASSIFICATION ' ;FY89-90 FY90-91, FY89-90 " FY90-91. :. ACCOUNT DESCRIPTION FY 8&89. FY89-90 FY90-91 - ENER6Y AUDITOR 1 1: . • $24,959: lj22;983 SALARIES&BENEEITS`i $24 35,1 ' 525;261, $28;197 SUPPLIES: 4,291 3,572' 5,906 ' . ' OTHER ..SALARIES. 500 500, ' MAINTENANCE.:: >';" 779 478": : :"825 TOTAL SALARIES•" 25.459' 23'483:. PROFESSIONAL SERVICES D:": ': :' 0�: 0" : :. PURCHASED PROP:SERV. " 1;371 ' . "209 " ' 290 . ...:• 4,714::' . TOTAL�NEEITS 4 390:.: OTHER:PURCHASED SEW: 3,418 6,185:' .9,636 • . . .. . - TOTAL8AL.ARIES x-BENEFITS 1 1 OR,849 $28,197 ..CAPITAL OUTLAY •" . ' ..0< '' 0:.":.. ' • •::"0. , ACTMTY•CEN""TER TOTAL 834,208" : $35,903 $44,854" City of College Station 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 60—MANAGEMENT SERVICES •-• ••-•-• EN..T INFORMATION SERVICES ••••••••• • ••••EXRENDITVREBYAQTIYITY ..•*i • .. •.••• ..*••• •RECOMMENO •::: • 014ANE.O.C:•:.:.:"•: •••• ACTUALA . ••••••'-- •••••••::- • ••••• •••.• .. •".:* .••• ••••••••.P : , ••••••:f.i•••• - '....."•''''7•••• ` • •• .:*.40481$•:•::::;,•• • •••:::••••••:41167'04 **::•-•"•:5'ff' •••••:.;:; „,.......•••••••.:;:•••••.:•:-.{ ••••••••:::.{...••••• ••••••:•••'? :•"••••:••• • • • 4971 :,:::••••••••••:••::••••• ••••••: .....:•:.i::•••••••••••••:n ••••:.• ••••,,?•-f • . . • ••• ;- • RE BY CIASSIFJCA• -,,i,,,•••::::ii••••••• • ,••• . : ••• REQUEST.• ;:••••• .: ...• .faptiOST• • • „A. • :..FY• VED BUDGET VRQM •• • • • . •• •PC:89-90:::••••"•-• ••:':r•T •••• •, ... •:••••••••• •••:: i:•:F.i.•80-W•••••••• " • • .... • .. ...• •.•.• • ::••••..••••::•• ••• • PRO SIONAL •••••• SERVICES •••• ••••:'0••• ...• • ..• . • • . :.•••• •••••. •••• . • ••• "" • .•••AiV,*;4::;•::• ••:••••::::: '• • "• • ••••.- .••••••::•: •12*i • • ••• • g 4 .. • • • . • :*• ' . . • • :.•• "•••.18094: • 1:0•;690•• • . •• CAPIrALOUTLAY •• •••••-•:i.• ••:. • •• •• •• . • . • • • .:::::$380,140: . $39 . •• -• •* ••:•••• ...'ONISION TOTAL."'• ••••fzi.:• . ...• •• ••• . . . • • • - ••• •• :•••••." PERSONNELVmMAY•BY ACTIY117... •••• • • . : • .••• .:•••••••• •••'::.:-•••••••-•". BUOGET BUDGET BUDGET RECOMMENDED BUDGET B(JDGET FROM . "MIS ADMINISTRATION 500 200. .• • • •••• •—• ••• 00 ••• • . • 50,00b1 • 2.00 •• .a.t56.i.- • MICROSYSTEMS •.2 00 •:iciAi4Piik;40:0YST°14F f% • • • °° • • 2.Q° • City of College Station 179 • • 180 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 60- MANAGEMENT SERVICES 26- MANAGEMENT INFORMATION SYSTEMS 674-ADMINISTRATION ACTIVITY DESCRIPTION OBJECTIVES MIS supports the operations of other divisions through the selection, 1. Allocate MIS resources to support City operations in the most effective acquisition,management and maintenance of computer equipment and manner possible. software,acting in an advisory and guiding role. 2. Provide short and long term planning tomeet the information needs of the City. GOALS 3. Develop and implement policies and procedures to maximize the To provide College Station citizens,governing body,and City staff with return from the City's investment in information resources and ensure the most effective information processing resources in the most cost the continued availability of the MIS function. effective manner possible. BUDGET SUMMARY,' PERSONNEL SUMMARY ,.;.., ;APPROVED. PR AP D r APPROVED.., ACTUAL BUDGET ABUDGET: BUDGET ACTUAL_ ::-ACTUAL BUDGET. POSITION CLASSIFICATION FY 800 FY 90-91; FY 89-90: FY 90-91: ACCOUNT DESCRIPTION ::FY 88-89 FYB9.90 FY90-91 DIRECTOR 1.,:.. 1 S49.648. $53,545 . . SALARIES A BENEFITS $133,909: $77,998'<. $88,666 SUPPLIES 2,812 2.496: ADMINISTR ATNE SECRETARY 0 1 37,0. 20 18;633 MAINTENANCE.: 15,771>:<:: 4,566 51,220 OTHER SALARIES 3,000: PROFESSIONAL SERVICES 0 - 0 0 .'. PURCHASED PROP.SERV. 6,456 6,482 .2,055 TOTAL SALARIES 69,668 75,178 OTHER;:PURCHASEDSERY: 6,112 10,053 8,079 TOTAL BENEFITS. 11;252 13,48E CAPITAL OUTLAY;;; 7,678 1,907 15,000 TOTAL SALARIES&BENEFITS 1 2 $80,920 588,666 ACTIVITY CENTER TOTAL $172,481 $103,818: $167,518 City of Colleae Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 60- MANAGEMENT SERVICES 26- MANAGEMENT INFORMATION SYSTEMS 675- MAINFRAME SYSTEMS ACTIVITY DESCRIPTION Management Information Services supports the operations of other divisions 3. Train City employees in the use of equipment,software and computing that use electronic data processing equipment by acquiring, managing tools,as applicable,to allowthem to function effectively in a distributed and maintaining the necessary computer equipment and software,and by processing environment. acting as"consultants"when evaluating new hardware or software. 4. Ensure that operating systems and application software are current and operate as designed. GOALS 5. Implement computing tools to allow users easy access to needed data To provide College Station citizens,governing body, and City staff with and to enable them to perform ad hoc reporting and analysis. the most effective information processing resources in the most cost effective manner possible. 1989-90 1990-91 PERFORMANCE MEASURES ESTIMATED BUDGET OBJECTIVES 1. Serve as a source of expert advice regarding automated systems Mainframe Hardware Support Calls 104 156 equipment,software and procedures. Mainframe Software Support Calls 208 260 2. Support user departments in the acquisition and installation of computing Mainframe Training Hours 100 50 equipment and software that will best meet their information processing Programming Hours 700 900 needs. Queries 104 156 Consultations 52 52 BUDGET:SUMMARY PERSONNEL SUMMARY: ...::: .. • APPROVEDACTUAL ACTUAL ACTUAL BUDGET POSITION CLASSIFICATION: FY89-90 FYU90.91 APPROVED AFY89.90.PPROVED.APPROVED 90 ACCOUNT DESCRIPTION FY88.89`: FY89.90 FY90-91 SOFTWARE MANAGER/:ANALYST;::: y. ::. 1. $40,828 $44,512:: SALARIES&BENEFITS` �,971 $94;25,,5 :.. $115,186 SYSTEMS ANALYST. 1 1 31,497 . 3400E SUPPLIES'. 0; 0 • 0 18,53,5 MAINTENANCE.: .,.. : .. 0'% 0 LA SYSTEM OPERATOR" 0 1 0 OTHER SALARIES. PROFESSIONAL SERVICES 0: 0 .:. 0 TOTAL SALARIES TIES 72,125 97,052 PURCHASEi1 PRDP.;.SERy;r 0. 0 0 < OTHER PURCHASEDSERV;; ' 0 6,112 5,493. TOTAL BENEFITS 11,762 18,134 CAPITAL.OUTLAY: 0' 0. 3;700. TOTAL SALARIES&BENEFITS 2 3 $8$;887:: :;115,1$6:: ACTMTY CENTER TOTAL $40,971 $100,387 $124,379 City of College Station - 181 182 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 60- MANAGEMENT SERVICES 26- MANAGEMENT INFORMATION SYSTEMS 676- MICRO SYSTEMS ACTIVITY DESCRIPTION Management Information Services supports the operations of other divisions 3. Train City employees in the use of equipment,software and computing that use electronic data processing equipment by acquiring, managing tools,as applicable,to allow them to function effectively in a distributed and maintaining the necessary computer equipment and software,and by processing environment. acting as"consultants"when evaluating new hardware or software. 4. Implement computing tools to allow users easy accessto needed data and to enable them to perform ad hoc reporting and analysis. GOALS To provide College Station citizens,governing body,and City staff with 1989-90 1990-91 the most effective information processing resources in the most cost PERFORMANCE MEASURES ESTIMATED BUDGET effective manner possible. Micro Hardware Support Calls 480 550 OBJECTIVES Micro Software Support Calls 780 850 1. Serve as a source of expert advice regarding automated systems Micro Training Hours 250 300 equipment,software and procedures. Consultations 55 70 2. Support user departments in the acquisition and installation of computing equipment and software that will best meet their information processing needs. BUDGET:SUMMARY :. PERSONNEL SUMMARY ,.;. APPROVED APPROVED APPROVED ED APPROVED ACTUAL BUDGET BUDGET BUDGET ACTUAL ACTUAL BUDGET POSITiONF GU4SSiF#CATION: .. FY 89-90 . FY90-91'::: FY 89-ao ;::FY9(1-91 ACCOUNT.DESCRIPTION FY88-8$ FY89-90 FY90-91 ... MICRO SPECIALIST :; t: = I $34,630 $36;698` SALARIES S BENEFITS; $20,948 : $60,659 $71 011.; SUPPLIES ': JR.MICROCOMPUTER SPECIALIST 1 1 19,457 22,983:' MAINTENANCE a 0 24,640 OTHER SALARIES 0 0 ._. PROFESSIONAL SERVICES: 0 0 >. 0 PURCHASED PROP- 0 0 a TOTAL SALARIES. 54,087 59,681 OTHER PURCHASEDSERV. 350 6,343 5,127 0 TOTALBENEFITS 9,331 11;330 CAPITAL OUTLAY 0 2,912 TOTAL SALARIES&BENEFITS 2 2 !);63,418.. $71,011 ACTIVITY CENTER TOTAL $21,298 $69,914 $100,77$ City of College Station 1990-1991 Annual Budget COMBINED UTILITIES FUND SUMMARY APPROVED APPROVED FY 1989-1990 FY 1990-1991 REVENUES FROM WORKING CAPITAL $0 .$0 AVAILABLE FROM REVENUE BOND SINKING FUND 1,000,000 1,000,000 REVENUE 39,949,606 38,535,100 TOTAL AVAILABLE $40,949,606 $39,535,100 EXPENDITURES DEPARTMENTAL BASE BUDGET $26,641,871 $27,096,236 ENERGY PROJECTS 11,500 11,500 DEBT SERVICE 4,487,414 4,510,295 CONTINGENCY 200,000 180,000 TOTAL DISBURSEMENTS 31,340,785 31,798,031 TRANSFERS ECONOMIC DEVELOPMENT FOUND. $50,000 $50,000 GENERAL FUND ADMIN.&MAINT. 1,279,249 $1,085,280 GENERAL FUND TAX&EQUITY 4,575,000 $3,630,000 UTILITY BILLING FUND 875,280 1,038,750 DEBT SERVICE FUND 593,611 570,881 TOTAL TRANSFERS 7,373,140 6,374,911 TOTAL EXPECTED DISBURSEMENTS 38,713,925 38,172,942 CHANGE IN WORKING CAPITAL $2,235,681 $1,362,158 City of College Station 183 184 1990-1991 Annual Budget UTILITY FUND SUMMARY ELECTRIC WATER SEWER TOTAL UTILITY FUND FUND FUND FUND REVENUES: FROM WORKING CAPITAL $0 $0 $0 $0 AVAILABLE FROM REVENUE BOND SINKING FUND 210,000 480,000 310,000 1,000,000 REVENUES 29,458,700 5,139,300 3,937,100 38,535,100 TOTAL AVAILABLE $29,668,700 $5,619,300 $4,247,100 $39,535,100 DISBURSEMENTS: DEPARTMENTAL BASE BUDGETS $22,629,453 $2,519,440 $1,947,343 $27,096,236 CONTINGENCY 60,000 60,000 60,000 180,000 DEBT SERVICE 948,298 2,075,599 1,486,398 4,510,295 ENERGY PROJECTS 11,500 0 0 11,500 TOTAL DISBURSEMENTS $23,649,251 $4,655,039 $3,493,741 $31,798,031 TRANSFERS: ECONOMIC DEVELOPMENT FOUND. $50,000 $0 $0 $50,000 GENERAL FUND ADMINISTRATION 694,631 206,345 184,304 1,085,280 GENERAL FUND TAX&EQUITY 2,623,500 594,750 411,750 3,630,000 UTILITY BILLING FUND 663,943 321,263 53,544 1,038,750 DEBT SERVICE FUND 213,509 184,395 172,977 570,881 TOTAL TRANSFERS $4,245,583 $1,306,753 $822,575 $6,374,911 TOTAL EXPECTED DISBURSEMENTS $27,894,834 $5,961,792 $4,316,316 $38,172,942 CHANGE IN WORKING CAPITAL $1,773,866 ($342,492) ($69,216) $1,362,158 City of College Station 1990-1991 Annual Budget DEBT SERVICE SCHEDULE OF REQUIREMENTS UTILITY REVENUE BONDS ALL SERIES TOTAL DUE PRINCIPAL PRINCIPAL INTEREST EACH AMOUNT FISCAL YEAR AMOUNT AMOUNT FISCAL YEAR OUTSTANDING 1990-1991 $2,415,000.00 $2,086,420.00 $4,501,420.00 $24,205,000.00 1991-1992 2,475,000.00 1,972,976.25 4,447,976.25 21,730,000.00 1992-1993 2,375,000.00 1,769,820.00 4,144,820.00 19,355,000.00 1993-1994 2,325,000.00 1,567,845.00 3,892,845.00 17,030,000.00 1994-1995 2,405,000.00 1,360,185.00 3,765,185.00 14,625,000.00 1995-1996 2,505,000.00 .1,141,587.50 3,646,587.50 12,120,000.00 1996-1997 2,475,000.00 917,900.00 3,392,900.00 9,645,000.00 1997-1998 2,325,000.00 699,781.25 3,024,781.25 7,320,000.00 1998-1999 1,925,000.00 507,950.00 2,432,950.00 5,395,000.00 1999-2000 1,890,000.00 338,750.00 2,228,750.00 3,505,000.00 2000-2001 1,305,000.00 198,987.50 1,503,987.50 2,200,000.00 2001-2002 400,000.00 130,000.00 530,000.00 1,800,000.00 2002-2003 400,000.00 104,000.00 504,000.00 1,400,000.00 2003-2004 400,000.00 78,000.00 478,000.00 1,000,000.00 2004-2005 500,000.00 48,750.00 548,750.00 500,000.00 2005-2006 500,000.00 16,250.00 516,250.00 0.00 City of College Station 185 186 1990-1991 Annual Budget DEBT SERVICE SCHEDULE OF REQUIREMENTS Utility System Revenue Refunding Bonds,Series 1985 January 15,1984-$34,185,000 TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-1-91 2,415,000.00 8.00 963,447.50 3,378,447.50 8-1-91 866,847.50 866,847.50 4,245,295.00 19,405,000.00 2-1-92 2,375,000.00 8.25 868,847.50 3,241,847.50 8-1-92 768,878.75 768,878.75 4,010,726.25 17,030,000.00 2-1-93 2,275,000.00 8.50 768,878.75 3,043,878.75 8-1-93 672,191.25 672,191.25 3,716,070.00 14,755,000.00 2-1-94 2,225,000.00 8.70 672,191.25 2,897,191.25 8-1-94 575,403.75 575,403.75 3,472,595.00 12,530,000.00 2-1-95 2,205,000.00 8.90 575,403.75 2,780,403.75 8-1-95 477,281.25 477,281.25 3,257,685.00 10,325,000.00 2-1-96 2,205,000.00 9.00 477,281.25 2,682,281.25 8-1-96 378,056.25 378,056.25 3,060,337.50 8,120,000.00 2-1-97 2,175,000.00 9.10 378,056.25 2,553,056.25 8-1-97 279,093.75 279,093.75 2,832,150.00 5,945,000.00 2-1-98 2,025,000.00 9.25 279,093.75 2,304,093.75 8-1-98 185,437.50 185,437.50 2,489,531.25 3,920,000.00 2-1-99 1,525,000.00 9.40 185,437.50 1,710,437.50 8-1-99 113,762.50 113,762.50 1,824,200.03 2,395,000.00 2-1-00 1,490,000.00 9.50 113,762.50 1,603,762.50 8-1-00 42,987.50 42,987.50 1,646,750.00 905,000.00 2-1-01 905,000.00 9.50 42,987.50 947,087.50 8-1-01 0.00 947,987.50 0.00 Net Interest Cost:$31,186,936 Moody's Rating: Ma Paying Agent:First City National Bank of Houston S.&P.'s Rating: AAA Underwriter:Rauscher Pierce Refsnes,Inc. City of College Station 1990-1991 Annual Budget DEBT SERVICE SCHEDULE OF REQUIREMENTS Utility System Revenue Bonds,Series 1990 November 1,1990-$4,800.000 TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-1-91 85,375.00 85,375.00 8-1-91 170,750.00 170,750.00 256,125.00 4,800,000.00 2-1-92 100,000.00 8.5000 170,750.00 270,750.00 8-1-92 166,500.00 166,500.00 437,250.00 4,700,000.00 2-1-93 100,000.00 8.5000 166,500.00 286,500.00 8-1-93 162,250.00 162,250.00 428,750.00 4,600,000.00 2-1-94 100,000.00 8.5000 162,250.00 262,250.00 8-1-94 158,000.00 158,000.00 420,250.00 4,500,000.00 2-1-95 200,000.00 8.5000 158,000.00 358,000.00 8-1-95 149,500.00 149,500.00 507,500.00 4,300,000.00 2-1-96 300,000.00 8.5000 149,500.00 449,500.00 8-1-96 136,750.00 136,750.00 586,250.00 4,000,000.00 2-1-97 300,000.00 8.5000 136,750.00 436,750.00 8-1-97 124,000.00 124,000.00 560,750.00 3,700,000.00 2-1-98 300,000.00 8.5000 124,000.00 424,000.00 8-1-98 111,250.00 111,250.00 535,250.00 3,400,000.00 2-1-99 400,000.00 6.8750 111,250.00 511,250.00 8-1-99 97,500.00 97,500.00 808,750.00 3,000,000.00 2-1-00 400,000.00 6.5000 97,500.00 497,500.00 8-1-00 84,500.00 84,500.00 582,000.00 2,600,000.00 2-1-01 400,000.00 6.5000 84,500.00 484,500.00 8-1-01 71,500.00 71,500.00 556,000.00 2,200,000.00 2-1-02 400,000.00 6.5000 71,500.00 471,500.00 8-1-02 58,500.00 58,500.00 530,000.00 1,800,000.00 2-1-03 400,000.00 6.5000 58,500.00 458,500.00 8-1-03 45,500.00 45,500.00 504,000.00 1,400,000.00 2-1-04 400,000.00 6.5000 45,500.00 445,500.00 8-1-04 32,500.00 32,500.00 478,000.00 1,000,000.00 2-1-05 500,000.00 6.5000 32,500.00 532,500.00 8-1-05 16,250.00 16,250.00 548,750.00 500,000.00 2-1-06 500,000.00 6.5000 16,250.00 516,250.00 8-1-06 - 0.00 516,250.00 0.00 Net Interest Cost: $3,255,875 Moody's Rating: Aaa Paying Agent:First City National Bank of Houston S.&P.'s Rating: AAA Underwriter:Prudential-Bache Securities,Mgr. City of College Station 187 • 188 1990-1991 Annual Budget UTILITY FUND - SOURCES OF FUNDS FISCAL YEAR 1989-1990 $39,949,606 0.05% MISCELLANEOUS $18,500 . N, 11.81-% WATER SERVICE $4,639,300 1.35% INTEREST INCOME $538,000 gggggggg01 ddl{IS{ 9.91% SEWER SERVICE $3,958,206 77.09% ELECTRIC SERVICE 530,795,600 FISCAL YEAR 1990-1991 $38,535,100 021% MISCELLANEOUS 579,000 13.21% WATER SERVICE " \ 55,090,800 • 2.07% INTEREST INCOME , lluu{u�ugp�lpp1111111 $799,003 10.05% SEWER SERVICE $3,871,600 74.33% ELECTRIC SERVICE $28,694,700 City of College Station • 1990-1991 Annual Budget ELECTRIC FUND REVENUES FISCAL YEAR 1990-1991 ACTUAL REVENUE TOTAL ACTUAL BUDGET YEAR TO DATE ESTIMATES APPROVED ACCOUNT DESCRIPTION FY 1988-1989 FY 1989-1990 9/30/90 FY 1990-1991 FY 1990-1991 SALES OF ELECTRICITY $13,135,829 $0 $0 $0 $0 RESIDENTIAL SALES 8,699,428 16,755,000 15,697,209 15,394,000 15,394,000 COMMERCIAL/INDUSTRIAL 6,441,962 13,629,600 12,205,404 12,910,000 12,910,000 SECURITY LIGHTS 16,259 28,000 35,202 33,000 33,000 OTHER ELECTRIC SALES 7,120 7,400 7,260 7,000 7,000 SUBTOTAL SALES OF ELECTRICITY $28,300,598 $30,420,000 $27,945,075 $28,344,000 $28,344,000 ELECTRIC PROPERTY RENTAL $18,510 $18,600 $18,666 $18,700 $18,700 FORF DISCOUNTS/PENALTIES 180,745 0 319,115 275,000 275,000 MISCELLANEOUS SERVICE REVENUES 42,971 2,000 70,673 57,000 57,000 MISCELLANEOUS OPERATING REVENUES 169,947 355,000 0 0 0 SUBTOTAL OTHER OPERATING REVENUES $412,173 $375,600 $408,454 $350,700 $350,700 UNRESERVED $365,878 $100,000 $531,315 $430,000 $430,000 RESERVED INT: 1985 I&S 277,385 325,000 0 250,000 250,000 RESERVED INT: ENERGY 32,120 0 34,990 18,000 18,000 SUBTOTAL INTEREST ON INVESTMENTS $675,383 $425,000 $566,305 $698,000 $698,000 UNDERGROUND CONSTRUCTION $1,908 $10,000 $4,246 $54,500 $54,500 STREET LIGHTING 917 2,000 522 0 0 DAMAGE REIMBURSEMENT 1,320 5,000 311 0 0 OTHER REIMBURSED EXPENSES 1,486 0 3,223 0 0 SUBTOTAL REIMBURSED EXPENSES $5,631 $17,000 $8,302 $54,500 $54,500 COLLECTION SERVICE FEES $4,567 $0 $4,765 $4,500 $4,500 SALE OF SCRAP 5,844 5,000 5,079 5,000 5,000 SALE OF SURPLUS PROPERTY 7,089 2,000 0 2,000 2,000 OTHER 2,416 0 10,364 0 0 SUBTOTAL MISC NONOPERATING REVENUE $19,916 $7,000 $20,208 $11,500 $11,500 TOTAL ELECTRICAL FUND $29,413,701 $31,244,600 $28,948,344 $29,458,700 $29,458,700 City of College Station 189 190 1990-1991 Annual Budget WATER FUND REVENUES FISCAL YEAR 1990-1991 ACTUAL REVENUE TOTAL ACTUAL BUDGET YEAR TO DATE ESTIMATES APPROVED ACCOUNT DESCRIPTION FY 1988-1989 FY 1989-1990 9/30/90 FY 1990-1991 FY 1990-1991 RESIDENTIAL $3,658,879 $3,560,000 $3,598,895 $3,930,000 $3,930,000 COMMERCIAL 388,693 830,000 865,976 895,000 895,000 OUTSIDE CITY LIMITS 105,361 158,000 160,565 170,000 170,000 SUBTOTAL SALES OF WATER $4,152,933 $4,548,000 $4,625,436 $4,995,000 $4,995,000 PENALTIES $0 $0 $12,808 $42,800 $42,800 WATER TAPS 44,800 45,300 39,150 48,000 48,000 MISCELLANEOUS OPERATING REVENUES 20,231 46,000 0 5,000 5,000 SUBTOTAL OTHER OPERATING REVENUES $65,031 $91,300 $51,958 $95,800 $95,800 UNRESERVED $15,874 $25,000 ($12,931) $17,000 $17,000 RESERVED INT: 1985 I8ES 33,022 34,000 0 24,000 24,000 SUBTOTAL INTEREST ON INVESTMENTS $48,896 $59,000 ($12,931) $41,000 $41,000 DAMAGE REIMBURSEMENT $1,291 $1,000 $182 $2,500 $2,500 SUBTOTAL REIMBURSED EXPENSES $1,291 $1,000 $182 $2,500 $2,500 SALE OF SCRAP $285 $1,000 $1,919 $1,500 $1,500 SALE OF SURPLUS PROPERTY 3,095 3,500 0 3,500 3,500 OTHER 33,675 0 1,035 0 0 SUBTOTAL MISC NONOPERATING REVENUE $37,055 $4,500 $2,954 $5,000 $5,000 WATER FUND TOTAL $4,305,206 $4,703,800 $4,667,599 $5,139,300 $5,139,300 City of College Station 1990-1991 Annual Budget SEWER FUND REVENUES FISCAL YEAR 1990-1991 ACTUAL REVENUE TOTAL ACTUAL BUDGET YEAR TO DATE ESTIMATES APPROVED ' ACCOUNT DESCRIPTION FY 1988-1989 FY 1989-1990 9/30/90 FY 1990-1991 FY 1990-1991 RESIDENTIAL $2,899,814 $3,307,000 $3,076,449 $3,230,000 $3,230,000 COMMERCIAL 219,457 597,606 589,785 560,800 560,800 OUTSIDE CITY LIMITS 2,524 0 0 2,500 2,500 SUBTOTAL SEWER SERVICE $3,121,795 $3,904,606 $3,666,234 $3,793,300 $3,793,300 PENALTIES $0 $0 $8,576 $45,300 $45,300 SEWER TAPS 27,037 25,600 23,575 28,000 28,000 MISC.OPERATING REVENUES 12,139 28,000 0 5,000 5,000 SUBTOTAL OTHER OPERATING REVENUES $39,176 $53,600 $32,151 $78,300 $78,300 UNRESERVED $14,272 $7,000 $56,552 $36,000 $36,000 RESERVED INT: 1985 I&S 19,813 30,000 0 24,000 24,000 SUBTOTAL INTEREST ON INVESTMENTS $34,085 $37,000 $56,552 $60,000 $60,000 OTHER INTEREST EARNINGS $75 $0 $57 $0 $0 SUBTOTAL OTHER INTEREST EARNINGS $75 $0 $57 $0 $0 SALE OF SCRAP $291 $2,000 $239 $2,000 $2,000 SALE OF SURPLUS PROPERTY 1,423 5,000 0 3,500 3,500 OTHER 424 0 2,817 0 0 SUBTOTAL MISC.NONOPERATING REVENUES $2,138 $7,000 $3,056 $5,500 $5,500 SEWER FUND TOTAL $3,197,269 $4,002,206 $3,758,050 $3,937,100 $3,937,100 City of College Station • 191 192 1990-1991 Annual Budget UTILITY FUND - USES OF FUNDS FISCAL YEAR 1989-1990 $38,713,925 4.68% SEWER SERVICE 81,810,398 8.38% WATER SERVICE $2,468,805 0.52% CONTINGENCY $200,000 19.05% TRANSFER FOR ADMIN.&MAINT. 57.78% ELECTRIC SERVICE $7,373,140 S22,362,868 = 1 ......... .......................... { 0.03% ENERGY PROJECTS FISCAL YEAR 1990-1991n, $11,500 11.59% DEBT SERVICE ,172,942 $4,487,414 5.10% SEWER SERVICE $1,947,343 6.80% WATER SERVICE $2,519,440 0.47% CONTINGENCY $180,000 59 28% ELECTRIC 16.70%TRANSFER FOR ADMIN.&MAINT. SERVICE822,629,453 • { ........................................ L6,374,911 0.03% ENERGY PROJECTS $11,500 11.82% DEBT SERVICE 1 $4,510,295 City of College Station 1990-1991 Annual Budget OPERATIONS GROUP • ( CITY MANAGER I ASSISTANT CITY MANAGER OPERATIONS • OPERATIONS ADMINISTRATION PUBLIC UTILITIES PARKS & RECREATION DEPARTMENT DEPARTMENT City of College Station 193 • • 194 1990-1991 Annual Budget OPERATIONS ADMINISTRATION DEPARTMENT SUMMARY • .''''''''''''''''''''''''''''''''''''''''''' :E`./r,PNDI:711)17..4E:BY.A0171V.j...T.11:•••::.-••••••...::i •...• •• • . .• . ********* ************:**:******* :** *•••: "'" *•"•-" •'••••"%"*"...• *.:••••:•• • *"-•: • "•• - .••••:•: •••••• ''":"i:H•••• •""•:. • • . RECOMMENDED • • ""- • " - ••••••••••••••• •'Y.{ :APPROVED'?:::„. UD3ET FROM Pt. :•9041 : • ?:••: • , 56,-,450, • •• • • 4, • '''''' RECOMMENDED %CHANGE IN • • • • • • • "* "*""""" • A CT ttAt ":" • . REQUEST APPROVED BUDGET. • .• • •-•••••• -- Y89 90 '••• • •-•••• • -FY,90.9-v ''' : $. . . •• 00tito--...$0 :*:::.: • .•. . . • . • ••• MAINTENANCE 86 5r• . " 8 340 340 • .4.4.04.7*. FE5$Q1*•.:•:,PgRVIPg'S 6S873 8 000.„.: 60000 • •••:.:.0T8EPUFV110-Finf. 0:$EAV. : •34 ".. • 45546 45 545 • ••-• •••••. •••::•....:•:L0096 • • • •••::•••• : '' ....•. • .:••• .."•••••••••••• - '' - •* " • • •• '''' 'Mi.••"" :::::•'•••••••••• .'•:•--.:••••••••••••• SymmAiirgy...Aogyuy :,.:::::....• • : ••••••• :::::.:•:••••••••APPROVED.. %CHANGE IN • • • BUDGET BJDGE1 RECOMMENDED BUDGET ACTMTY •-:•• Pt.47;•88 •:.:.FY 9.40 ..• ................... FY"... .i.904t••••••••••••••• FV.b.9.0TO ••• •••• •.:•:.••••:•••••OPFIA T.10.NSAV.i.MittitST:.RAT.:10.t4 300 20G300 i•-....•:::::::•••••••• "•••••• :"$. • •::•"•5.0--0.0*.i.......:.-...:••::•*::•••••••••::::::: •: ..•• • • •• • • • • • • ••••• • •• . :-•••••:..••• • .:2*••- •.• . • • • • 3.06 .. • ...:.504.0 City of College Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 50-OPERATIONS 10-OPERATIONS ADMINISTRATION 601 ADMINISTRATION ACTIVITY DESCRIPTION OBJECTIVES The Operations Group Administration Division is responsible for the 1. Strive for continuous improvement in productivity, quality of service general management functions of the: and performance. 1. Public Utilities Department,six divisions: Technical Services,Electrical 2. Face responsibilities to citizens of College Station and exceed citizen Distribution and Transmission,Water Production,Water Distribution, expectations for service delivery. Wastewater Treatment,and Wastewater Collection. 3. Further enhance the employees of each division through continuing 2. Parks and Recreation Department, five divisions: Administration, education on technical,safety,and management techniques. Recreation,Special Facilities, Parks Operations,and Forestry. 4. Promote professionalism throug hout the Operations Group in an effort to enhance public image. GOALS 5. Build employee morale and confidence through positive response to To provide the citizens of College Station with the best utility services at employee concerns. the lowest cost possible under good management practices. To provide 6. Assure that staff remains current regarding changes or anticipated clean, safe, attractive park facilities and programs for our citizens. To legislation,changing technology and performance standards. ensure top quality design and development of parks and parks facilities. To oversee planning and organization for Emergency Management Operations and training. BUDGET SUMMARY PERSONNEL SUMMARY. APPROVEt} APPROVED APPROVER APPROVED" ACTUAL' BUDGET :BUDGET BUDGET ACTUAL ACTUAL BUDGET;. " POSITION CLASSIFICATION. FY89-90 FY90-91. ::.FY89-90 FY90-91:; ACCOUNT DESCRIPTION ' FY 88-89 .. FY89-90 FY90-91 . ,.:. ASS'T CITY MGR.OPERATIONS 1 1 $78,481 $72,463 " SALARIES&BENEFITS $105,874 $103,632 $142,274: ADMINISTRATIVE ASSISTANT 0 1 0 21,165 SUPPLIES 3,550 7,017 5,050 ..:.: 25,027 2 25;Q27 MAINTENANCE.`. 862 271- 8,340 OTHER SALARIES 2,000 AD MINISTRATIVE SECRETARY 1 1 23,415 LARIE 2;000 PROFESSIONAL SERVICES <. 69,873 : 79,582. ." 60,000 PURCHASED PROP,;SERV: i287. "::: .: 2;289' 1,210: TOTAL SALARIES 103,896 <.. 120,655.. OTHER PURCHASEDSERV.: 19,056 26,884 45,545.; TOTAL.BENEFITS 16,095 21,619 CAPITAL OUTLAY- ':::' :.::. ....: :: . ..;.5.230::; 20,096... 0 ;::... TOTAL SALARIES&BENEFTS 2 ` `3' $119 991 $142,274 ACTIVITY CENTER TOTAL. $205,732 $239,771 $262,419 City of College Station 745 • • 196 • 1990-1991 Annual Budget PUBLIC UTILITIES DEPARTMENT CITY MANAGER • ASSISTANT CITY MANAGER OPERATIONS GROUP PUBLIC UTILITIES DEPARTMENT I I I I I I ITECHNICAL SERVICES IlELECTRICAL TRANS/DISTRII WATER PRODUCTION II WATER DISTRIBUTION II WASTEWATER TREATMENT II WASTEWATER COLLECTION I I I I I I I - TECHNICAL ADMIN - ELECTRICAL ADMIN - DOWLING RD PUMP ST - MAINTENANCE - CARTER CREEK WWTP - MAINTENANCE - RADIO/TELECOM. - NEW SERVICES - WELL FIELD/TRNSF ST - WATER TAPS - LICK CREEK WWTP - SEWER TAPS - METERING/SUBSTATION - MAINTENANCE - UNIV DR PUMP ST - SLUDGE MANAGEMENT - UTIL DISP OPERATION - GIS - TRAFFIC SIGNAL SYS City of College Station 1990-1991 Annual Budget COMBINED UTILITIES FUND SUMMARY RCOMM9t %CHANGE IN ACTUAL • • ••• • • • ACTUAL ROU1 APPROVED BUDGET FQM .• .................... :1•••:••• PUM •••••:•:•'• • • FY894° •••• • •• 'y'••• ELECTRIC c:*:•-•-•-•:::•'•':••••• •:•':*:•*'-''-•-?'••••"•••••::::::-..-•••••••••••••••••••••• ••••• ••••••'•• • ••••••• • ..•••••::, • ••••.:i•-sgi:048-60ti .:.•'• ...... • ••••::::f • •••• ••-• •• •••••• •• .440 • . • S19 81O . *. . ••••• ••••••••• ••• ........ .•. ... •-• ....... : • : ••• • •• •" .. • -• • •• :• to. ••••9/• :•:• .••••-. ••••::i•if••• ••• • . . ....... • •• • •• •••••••ii:•:••••••••• •••••::::'..••••••••••••••::::•••••:• •• .•• • •. ••••••• . • :•• ..• ..:•••••••• • ••••:••16-iij• •:6 4•-•t:• .• $ • • •. •:S.%•::i:•*.*:'..:eicLAR/ i*TiEtift:Ot.S;: f• . ••••••• .•::•••••• •••••••• •••••,-.• .. ••:•••••••:: ••• .237•••• • 40•••:.-• ...3.v76"-••••••. *.•• :•••::%."-•••339 27 1, •-14'*- ••••••••:•:-•• • * ****. •• •••••:::'": •:*:::::"• ••••••:1-:•••••••••;•••'• • . •••:::" .'•: •••:•••••••::.:••• •*88$:•-", • % ••• • %:•: .• ••••::---.•••••$ 4•: •i•ii.•••••••••:..:• :.:•••••• -,•••••:•••••• ••...*ig;90•• • • 4°5!.••••••••••••PURCHASED PROP SEW •409455 •.r. ••• •••• •v"--: ••:::.:01.40kg .OWI: RFMOFS.*:.:.•••:-.* ••• •••: • ....••••••1: •••:••••• •••• : ':••••••:-••••••.•:•••,,•-•-••• .•• .....2•6 ••• .:• ,755 •••••• •260 • • •• ••••••••••'•••• -fi,46-423,••••• ••••:.•••:•,.. :•::••••••••• 7 :•• • . . :.•••••3• t••••••:-..•••• • ::: ••••..14 4•••••-.•:•• : • 391 ••••••••• 391,800 .•••:•••••••••••."•--i.1•••••?.5r4••••:•:••••-•••••••F.: . ••.:••• • • "•• • •• • •• •:: . . •• .. .•• . . . . .. . . . .......„ . . . ••• • • • : ••••,•-•-:••••-. • • ":••••••••• •••••• .•• •-:-•:•• • •••••••. •• . •.••• •. :•••,:-•• ••••:•••:::::. -••••::••:::•••••-,:-.•••••••::: ••••••••••• •••••••••::•i: .•............................ ••••• ::••• ••• -• ...• • f.:••••:, • • .,..•:. , . .• , • APPROVED %•cfs„No . • ••• : % • .•:: "1JDGET •••••tiuboti•::•••• ••• REccitvimtNpEri.": •.: ,• . • . ••• .••.•••:••:::•••: • 0/130-.,:siy• ••. ••• • c.-FY:0070t •• FY9041 FY: - •.. • • .•••••:.:iWATER .•:.••**'• • • • • ••• •••••• • 2600 SEWER • . • • -12i.,00• COMBiN M ECi.UTILE$CUND TOTAL, . • 1 021:Hle. •• •• I 16,00• : :* •• • : 120.00 • 12.,L00 . • City of College Station 197 • • 198 1990-1991 Annual Budget ELECTRIC FUND SUMMARY ' :::. :>'>:: :::°::.;::::::::::;: ... .::...•EXPENDITUREBY D YI SIoN • 1�C • ''..::'.;:.;:.;;:.::.:: :•ACT I >,_:'?:::::.r::> }`$8:=$f::':::> :: s 1:36 t3.... ......131?IS.......... .>?............................. ......... $ 56...3i':;:::<: ;.<':;:: .>:':;:;; ............ . . .......$ 5848t# :::' :::::::<::<:><,,: 6 f.. • :.:::':.i':i::i::i::::i':� �I, 4a F".7+!�.....W...�F-......................................�?Ff...-_.J'4...�....... ........� .f�7.V'r`1 .......... .......�T�a lV.:?91S7W-........ ...�... 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Ativoiwns NOISIAIG lo6png ienuuv 1.66 1.-0661. • 200 - - 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 51 - PUBLIC UTILITIES 91 -TECHNICAL SERVICES 601 -ADMINISTRATION ACTIVITY DESCRIPTION OBJECTIVES The activity of Technical Services Administration is administrative support 1. Implement a weekly team discussion session. to,and responsibility for,all cost centers in the Technical Services division. 2. Provide for monitoring steps in Budget Control. 3. Continue in support of employee development through training funds. GOALS To provide a productive work climate as well as sufficient guidance and training to the Cost Center's Individuals. BUDGET:SUMMARY.:.,:: l.1.4EFtoisi4ELsomtAARy ,.. . .. . . ..:.:;:: .. ,,APPROVED .; APPROVED. APPROVED-APPROVED... ;:. " . : ..: ... ;,;:• > ,:_; ::". .: .. :::::• :: .. .ACTUAL,.; .. ,ACTUAL:. BUDGET:, POSITION CLASSIFICATION °;".FY�89-9b, fiY9U-�UAL 89D FY89•�94 BUDGET- AFY9o-9. "' • FY90-91••.:: ACCOUNT.DESCRIPTION:; _: FY 88 89 :: FY89 90 . TECHN[GAL.SUPERINTENDENT 1: >0:1; "-: $40,702;:::" ' :54328_`' SALARIES 413ENEFRS: '.. ,661 • $69,690 " ."$7;920.` . SUPPLIES " 3,426. 4,435 .. . SECRETARY 1 O,.t';: 18.925 :-.:': <1,553 :: • MAINTENANCE:::;,...`,; 1. ' . 1,920 4,665 :. • '. OTHER .;PROFESSIONAL SERVICES'::.. 2,406:; :3:661- .-:•': ." ::50;: SAf:p I . . . . PURCHASED.PROP.SERV .: %.5,008 - 2,816 11,204 , ',TOTAL SALARIES:. .: " -. 60,427 ': . : 6,681 :_ OTHER PURCHASED SERV:;;:: ; 66,392 "' 83,283 • ,93,725 BENEFITS1,239." TOTAL 1 1,519 " CAPITALOUTiAY .:7,527 .• •:, 2,643 "": 12,000 . . .... . .. - TOTAL SALARIES&BENEFITS • 2 0.2 $71,946 $7,920" • ACTIVITY CENTER TOTAL $155,455 : '$168,448 $133,381 • City of Coliene Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 51 - PUBLIC UTILITIES 91 -TECHNICAL SERVICES 602- RADIO/TELECOMMUNICATION ACTIVITY DESCRIPTION This section is responsible for the maintenance and repair of two-way 3. Install backup power for the Police Department and Utility Operations radio communication equipment for all City Departments and Divisions. repeaters. Installation of phone extensions and the controlling point for all telephone 4. Upgrade the telephone system by installing electronic key systems to related services. improve operations to the various city departments. 5. Assist in power supply conversion by providing maintenance on GOALS communication lines and equipment. To provide professional service of highest quality in radio and telephone communications. 1989-90 1990-91 PERFORMANCE MEASURES ESTIMATED BUDGET OBJECTIVES 1. Convert the utilities, parks and engineering radio channels to a half Number of work orders 900 1,000 duplex repeater in order to improve the range of effective communications. 2. License a channel for handheld communications needed in Water/ Wastewater, Electrical,and Landfill operations. • •PUSET.SUMMARY :::::: : ,':, >:,.".': :; : : . • APPROVED APPROVED APPROVED APPRO • L. BUDGETET VED%. POSITION CLASSiFiCATIONF`'" " FY 89790: FY 90-91 'FY 89-90: FY�QO-91" ACTUAt,: " ACTUAL : BUDGET ACCOUNT DESCRIPTION;. .. FY 88,89 FY89-90 FY9O-91 TECHNICAL SUPERINTENDENT" 0 . . 0.15; ' $0 TRAFFIC/COMM.SUPERVISOR:, •1. ;, : 1, ::27;734 3Q33T, :•SALARIES&BENEFITS; ..�: $159,320:: ":;'$195;9?4_ :" $148,606 ;., SR:RADIO TECHNICIAN; 1 1.. 20,272 SUPPLIES 8316:::; 'i-":7,7$2< 5,310; :RADIO TECHNICIAN'•: '3" . :3: 56,947_:;;: 48531 MAINTENANCE;.:.:::.:..,_.._ . .. ': : 9;433 .;. ." ;:.10,943 3,478 .• SR',TRAFFIC TECHNICIAN 1 0 23,8.56 0,,.• 'PROFESSIONALSERV10ES .1599 393 ;.; `325 TRAFFIC TECHNICIAN I 2 _ 0 35,858 0 • PURCHASED PROP:SERV. 25,489". 19,229' ,3,432 SECRETARY Q • OTHER.PURCHASED"SERV: . . 6,026,, :. 4,30fi;" 6,867 OTHER SALARIES': 9,667 • 9,667" • CAPITAL OUTLAY": : $,117:; 9,794 81,510 TOTAL SALARIES 178,334• , :119,711 TOTAL BENEFITS • • 35,733 -28,895 ACTIVITY;CENTER,TOTAL : . $216;300 $248,421 $249,518 TOTAL SALARIES&BENEFITS 8 5.30 $214,067 $148,606 City of College Station 201 • • 202 1990-1991 Annual Budget .- DEPARTMENT DIVISION ACTIVITY 51 - PUBLICUTILITIES 91 -TECHNICAL SERVICES 603- SUBSTATION/METERING ACTIVITY DESCRIPTION OBJECTIVES This section effectively provides for the maintenance,installation/repair 1. Expanding on our existing Supervisory Control and Data Acquisition and contact for Electrical Power Substation and assorted Transmission System(SCADA),allowing for the accommodation of various Electrical and Distribution equipment including protective and monitoring devices; Distribution responsibilities. and,Commercial and Residential metering. 2. Preventive maintenance practiced to assure accurate billing for electrical customers,and reliable electrical power service. GOALS 3. Enhance personnel technical skills in the fields of activity through The goals of this activity are to convey a sense of dedication,professionalism various training courses offered. and pride while effectively providing a service to the citizens of College 4. On schedule changeover to TMPA power source. Station; and to professionally and effectively provide quality electrical service to the citizens of College Station. " :BuopET$U MARY.. P RBON CLASSIFICATION.;:- :` FY 89=90: E1(90-9 F�189-90 FY D90-91: ". ;.. ::.ACTUAL : : . ACTUA[i.::. ;BUDGET PQS ACCOUNT..DESCRIPTION: FT 884)9 s=.•: FY89 90: : FY90-91 TECHNICAL SUPERINTENDENT: :: :.0 0.30 :'• $0 $12,985 : SUBBTATIONJME-TERING :. : :: 26,07E: . SALARIESB�BENEFITS; $118,945. ::'. :'5128.190: . :: $202.154 SR. SUPV,,;, ; 1 . : 1: 22,299:. SUBSTATION TECHNICIAN 1 • 1 1T,965 20,880 • 7.946 33,684,--; ::49;730 •SR.METER TECHNICIAN' 1 1. 22,926 22,440 MAINTENANCE 63;108. 65.176 B7,100 SECRETARY 0 0,30 • 0 4;680 ONALSERYICES 28.455'::"`:.. :22,O7i;::. :;> 30,050:: ;PRokal SUBSTATICN:TECHNICIAN 1 2- 2 38,133 39r.137 :. • 32,354 PURCHASED PROP..SERY : :_:17 99Q 632 :18 4.54 .18,738;281 .. .:METER TECHNICIAN.1 1 2: 56,771 OTHER PURCHASED_S>nRV 14,0T0 10,560 : 16,455 OTHER SALARIES: • 4,833 4.833. CAPITAL OUTLAY: 12 815 . 29,588:: '19,480 TOTAL SALARIES ... 162,927 163;962 TOTAL BENEFITS '33,216 38092 • ACTN'ITYCENTERTOTAL $18;235;971;. $19053,728 $20,1.1.7,250 B 54 TOTAL SALARIES$BENEFITS 7:80 S196,143 $202,1 • City of Colleae Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 51 - PUBLIC UTILITIES 91 -TECHNICAL SERVICES 604- UTILITY DISPATCH OPERATION ACTIVITY DESCRIPTION OBJECTIVES Utility Dispatch Operations provides a responsive contact for city services Continuation of expansion and alterations of the Supervisory Control and on a 24 hour basis, excluding the Police and Fire Departments. Data Acquisition,System's Load Management capabilities, Distribution assignments,and System Analysis. GOALS To establish a high standard of performance,development,and achievement, 1989-90 1990-91 while exercising sound Judgement in the service of the citizens and PERFORMANCE MEASURES ESTIMATED BUDGET employees of the City of College Station. To maintain a system power factor above 99.95 99.93 sustaining line.99%while loss below 4.00%. BUDGET SUMMARY :. ._ : • PERSONNEGSUMMARY ,APP APPROVED ACTUAL BUDGET BUDGET POSITION CLASSIFICATION FY 89-90 :.FY 90-91 FY 89-90 FY 90-91 ACCOUNT DESCRIPTION.< FY 88z89. FY89-90 FY90-91 UTILITY.DISPATCH SUPERVISOR:. 1 1 ; $19,048 $27,527 SALARIES&BENEFITS:` $111,702 ;. _$140,526 a174,780 TECHNICAL SUPERINTENDENT 0 0.30 0 12,985 MAINTENANCE.;' 2,016. ? 10,600 13,072 SENIOR UTILITY DISPATCHER 1 1 :: 25,679 19;742'... PROFESSIONAL SERVICES 25 44.: 50: : PUBLIC UTILITY DISPATCHER 4 : .: 4 69,171 .: 78,051 PURCHASED PROP.SERV : 8516 6,771' 2,669 OTHER SALARIES 2,200 2,200 OTHER PURCHASED SERV: 9,137 3,325 4,655. CAPITAL OUTLAY``:. 0 a 549: 0 _.. ....:. :..:.:. ..... 098.. 45;165 BENEFITS '23,902: 129,615 TOTAL SALARIES TOTAL ACTIVITY CENTER TOTAL `:: 130,123.. .'. $166,549. $196,426. TOTAL SALARIES&BENEFITS 6 6.60 $140;000' $774,780' City of College Station 203 204 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 51 - PUBLIC UTILITIES 91 -TECHNICAL SERVICES 605-TRAFFIC SIGNAL SYSTEMS ACTIVITY DESCRIPTION OBJECTIVES Operate and maintain computerized traffic signal system and other signalized 1. Increase the number of man-hours devoted to traffic signal optimization. intersections. Evaluate existing conditions and modify system as required 2. Implement signal modifications to increase traffic flow. to optimize system flow. Responcttocitizencomplaintsona24-hourbasis 3. Reduce system downtime caused by accidental damage to system and provide support services to other departments. components. 4. Increase public awareness of transportation concerns. GOALS To optimize traffic flow and minimize driver frustration within the City of College Station while maintaining a high level of citizen safety. To Increase cooperation among other state and local agencies relating to transportation issues. UDGET:SUMMARY PERSONMEt:$UMMARY° :: ;ABUDGET P AP . CTUAk.: ACTUAL :'BUDGET': POSITION CLASSIFICATION " FY 89-90 FY 90-8 Pt'89-90.. FY 90-91 ACCOUNT'DESCRIPfION ;:`. . FY 8S 89 FY89-90_ :FY90 91 TECHNICAL SUPERINTENDENT :>0 : 0.15` $0" $6;495 SALARIES&BENEFITS:" ."::. :<. .: ; ":_ $0" :'. $ci> $114929" TRAFFIC SYSTEMS ENGINEER 0 1 0 27,91.1 SUPPLIES : :."" 0: 0 5,808 SENIOR TRAFFICTECHNIAAN 0.: , 1 .0 25.685 SECRETARY:: ." 0 0.15. 0 2c330 PROFESSIONAL"SERVICES':.;"' 0. 0; 1:025` TRAFFIC TECHNICIAN I. 0 2 0": PURCHASED PROP:SERV: fl:" . 0 :`"48,594 OTHER;SALARIES>" 0 0 OTHER PURCHASED SERV.. 0 " 0 6,393 TOTAL SALARIES 0 94,773 CAPITAL OUTLAY 0 0 13,700 TOTAL BENEFITS 0 20,156 ACTIVITY CENTER TOTAL : S0" . $0 $208,342 1BENEFITS 0 $0 TOTAL SALARIES& 4.30" 114,929 nit, of nnllanct Stntinn 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 51-PUBLIC UTILITIES 92-ELECTRICAL TRANSMISSION & DISTRIBUTION 1�C�7M1NEN1�Ef7 .. 96.C##AN�E`•1i!�>:.'"' • :.. : .'::::::: >::>:::.:r,':;::`•;::>.: ':>'>;•;<;:::;:.::>;:::::::.;>';::'�::>'':.::>i>=�::<:>:.:>::: :::AG`I'{.�AL.':' B[I€3C�E'k'.. :. .:. ::�rT#1A1•-.. `:: f2EQ1#EST• .:': 8£f`.: ' 8 1 1;:> .::: ::>: : r • • ••.•G:.; .>:.:';'>..::E Y 94 E`:'.::;.:. , 94 91;':"'::::> F'9OTO; :91. 1 :: : .fig_: • T#3t Ii�11N,:;.;:.;.::.;:.;;;:::'.::. 1 T .:.>::>•:'::::> :�::>:'' >::::•.:r:.>::>:.. ::::;::;. 1 : "';': °:'':; �2'1.1 ::; ... : .. �' 6 648 • �7:::::.:: ::.;.. ::..... .;: • ..:.>:::::>' .:.: ::.:>>':::�:.':>r 64$i#� .:;:'.:�:.:>:�::;;::>:� 7;711•J '::::>:;:':`:::::'� :::::1�- �><::>';`..::< ..::: .... .. .. • �.:: :.::., ..:::... ::. .::...:.:. }.:.::.:.... ... :: .>:..r:%`:.;::;;:;:.r::::':'..,1:;>:: • ::' >::::' ::::'::";;>>:;:.: :.:::::: :.:'77 7! ::::::>:;;: >. ::`:">'7!7 :..;::.::> ;:.;:.;:, ......................N: -:. :: '::`'... i::> >:::::>: ` ::> >>#:>: ::s>'r>$1` 2 1:>441 1':>;':::<>:::;::>:;::::..a 1 1 T 1 684$1,4453 ::;: :»:::::•:::::>:::>::>::>>-`::::»::::;:>:: x':>::::>::':::>::::: ::;:::;:.::':::>::>'..:::::: .:::::>,..,.„;.,. .::.::: ':: EN[JFT RE'Blf. LA IFI 1�xT N::>:' ;. .:: ::' .: ...:ESP . :::..: .. :.�. . . .. :. . :. • • CciM1t1gNbED '.;:: ' :>�'�•.. `:: :% Ah1�E13�F'>;•:.;::::: ;::::;:•;;:.:'r::;>;.'.'.;;::>::':.:':>::>::.:<:::;:>:..::::»::: '.:: €� : L:•' '> .: TUA1 :;''"::.::.;: .;€.. : t# St`:' .€':"'':>:: .;:: • ':;': >::>::; : ::::'>:::.;:.' 1 :.;[::::> .:::>: ::;:::>::: :':1=1f • ' ': ..FY ;'....::;:' ::'.;'.. FaF: ....' l:;:.:.::>: ::: :`::;: 1! ... ................t;1AS�,�#1~��........ ... 38-8�':?:' 8��4. .. .. ...�1�:::;>.. •�:::' .. $4- . ... ..84� ... .. . £14 � ..8. ...... ::..;; F3 .31 h11r S::>;:;.:. :>< ,:>;>>;'<:?.;:.';'::<::::.:::; 1: 3 42;i 2g? <>:: • :'•. ;;:: 6 ,722. ' i:: #, .;:'.: ..:>.::'. ••••• (•4$ •:. ; 13:; •••' • • 123•35t1;'' .::. '::;i7•: ::: .;:: '146, ... 1:1k1.985 .: •�:. ,r�4. t;:.' :.:; ..{] 1'N:T T, ;:' . :. :. . y.ry 2 .::.. @4 441�..y 1::„„���...0 .C^ .... .V �,W .. .4 } F WR?... : .. ;:. ;.:.:.:.::;.. :' :.:. • PERSONNEL$UMMAR f'BY ACT f ITY • •: .• :: ;.::',':>E1.)�G'f'R(�A1:?�ANS:jE3tSTA�.ADMIN;`...:. � .,,�`..:>' 43.44:: ;:.':•';;;: :: .;::: ':2'7;�#':::::' :.; > .. 4.2#.:':'> ::'E:95 ,'1.9� .9ft,. ..;• :'•::.; •• • 2 • ...• GEOGRAPHICAt.1NPORMATION SF1 t1 : O. .. a.fl( #Of? • too • 4.11l? 23.03 3.)t3 0A City of College Station 205 • 206 • 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 51 - PUBLIC UTILITIES 92- ELECTRICAL TRANSMISSION & DISTRIBUTION 601 -ADMINISTRATION ACTIVITY DESCRIPTION The major duty of this activity center is the administration and management 3. Furnish and encourage participation in training programs that will of all new construction and maintenance of electrical transmission keep all employees abreast of latest technology and develop them to distribution. their full potential. 4. Improve and promote electrical Safety Awareness Program for citizens GOALS of College Station. To provide a professional,safe,reliable and cost effective level of electrical 5. Promote good customer service in a positive and professional manner. service to the citizens of College Station as well as promote good customer 6. Lead by example. service objectives. 1989-90 1990-91 OBJECTIVES PERFORMANCE MEASURES ESTIMATED BUDGET 1. Promote a safe work place for all employees by having regular safety meetings and furnishing all necessary safety supplies and equipment. Man-hours 8,798 4,056 2. Implement a testing program for promotional purposes for employees. :BUETSUMMARY,:;'., :: . : 'ACTUAL BUDGGETp-.A BUDGET' BUDGETD DG OVER;. ::' PO ACTUAL:._'" BUDGET: .::: ..:.:..> S I:. . $20;595`• • 15;383 :". ACCOUNT,DESCRIPTIQN:"•.; E3f 88.89" FY89-90 " FY90 91: ... ELEC'fRtCAL SUPERINTENDENT ;0.35::" ' " .0 35::_"'.: ,:. :.. . : < ASS'T=ELECYRICALSUPERINT, 0; • 0; `;.' .. 10,'195": SALAR IES&BENEFITS_; '$325,047 $130,107. • $64;660 ELECTRICAL ENGINEER.; 0.. 6- 15,292 0 SUPPLIES • 5,08a: 5;266 GIS SUPU:/COORDINATOR 0 0'" 25,487. 0 OPERATIONS COORDINATOR 0.20 • 0.20 0 7,221 --MA114TENA C ''.,.:` • ;30,00S' 2225. _ :" :;5,859. •DRAFTER;, 0 •0:: •,4,286 0 pROFES$IONAL SERVICES' tit : • 19,534` ;:60,030 BUYER 1 1 : • 21,311 24,037 PURCHASED PROP:>SERV:. 13,254: `10;116::. .14 132' :: SENIOR SECRETARY 0:40 ;0.40 • 10,540. 7,580:. OTHER PURCHASEDSERV. 47,956; 47,361 .55,966 OTHER-SALARIES •0. 0 CAPITAL;otrrokY 31,831 - - 37,314 : 7,695 TOTAL-SALARIES ' 107,706 : 54,221 E ACTMTY.CENTER TOTAL • .. :$819,079,• :: 51"",742 $213,608". TOTALB NEI=ITS..:. t9528; . . 0,439 $2 TO &BENEFITS 1 95 S $64 TOTAL SALARIES ` 1.95 127 234 660 ni+v of nntloe,a% Ct�4i^n • 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 51 - PUBLIC UTILITIES 92- ELECTRICAL TRANSMISSION & DISTRIBUTION 608- NEW SERVICES ACTIVITY DESCRIPTION 1989-90 1990-91 The major duty of this activity center Is to provide construction of new PERFORMANCE MEASURES ESTIMATED BUDGET facilities as required to extend electrical service to new consumers. New Street Lights Added 168 200 GOALS . New Services Added 198 250 To provide a professional,safe,reliable and cost effective level of electrical New Transformer installations 107 100 service to the citizens of College Station. Man-hours 26,687 27,352 OBJECTIVES 1. Construct one mile of 138KV transmission line along East By-Pass. 2. Complete necessary work in two existing sub-stations and the switch station to permit power supply conversion to TMPA. 3. Complete purchase of Greens Prairie Road Sub-Station site. Commence construction of said new sub-station. 4. Improve residential street lighting. 5. Develop policy for thoroughfare lighting. PERSONNEL SUMMARY, APPROVED. APPROVED::;APPROVED ACTUAL . .BUDGET.. BUDGET::; BUDGET: . POSITION CLASSIFICATION a."FY 89-90 .: FY 90 9Y FY:89-90;, FY 90-91 'OPERATIONS COORDINATOR :;'_ 0.40? "" :'>' 0,40 $0; $14;442: ELECTRICAL SUPERINTENDENT" 0,35. 0:35 12,357 15,383-.' ELECTRICAL ENGINEER 0 0.50 9,175:":. 18,050". ASS'T ELECTRICAL"SUPERINTi;.: 0:: : 0.50 10,195 13,566. 50:.; .. 01 • 30,548:::. .16,196 .:;. :" $ERVICESUPERVISOR;'. :.`,`' ":-;`D.50: ;`:.: . .:050. ;. 't5:T26: 18.852 BUDGET.SUMMARY.:.. SERVICE TECHNICIAN" : .. ""."::.'_ :':1; ': ] 24,02T"":". ::•APPROVED" LINE:TECHNIC.IAN"1.(FOREMAN)":. `.;t:. • "1 28;346; 23,890;. ACTUAL:: ACTUAL, BUDGET' LINE TECHNICIAN It: 1" ? .. A128$`;;r": 146 NT •ACCOUDESCRIPT ION. FY"88.89" FY8$9f)"" FY90-$1::." SENIOR SECRETARY:"::. 0 40:".;. 0:40; 3.513' " 7,580 DRAFTER .> ;.: • 'Q:50:.: 0,50 '2,85T:. ". 7;25$' ::' SAEARIESBaBENEFIT$:;::::«..; . "::;!;S12H,3.'8 $183,994 :;✓:'$370856 WAREHOUSECOORDINATOR. 0:50 :::: 0.50 <> 0"".• 20;476r: 26,418 � EQUIPMENT OPERATOR%: : 2 . 0; 26 633 STREET LIGHT TECHNICIAN:" 1 0" 1T555 "_ '' PROFESSIONAL SERVICES<" 23;951 14,755: 43000: ,. SR,UTILITIES TECHNICIAN 1 0" 14901 :: D :. PURCHASED PROPsSERV:.. '. 678'' 1,;537 3,139 , • UTILITIES TECHNICIAN::: 1: . 0 23,451; •0 OTHER.PURCHASED :4644 293 � 12,975 OTHER SALARIES` 00 500.S • • CAPITAL OUTLAY: .::. .'::;:;>: ":<' 102,062 :•. .106,410":; : : 45,300".. TOTAL SALARIES 262,073'.`_" 307,052"...; ACTMTY;CENTER;TOTAL $297,946>: ;:$329,908.: $51.4,351 TOT_A F 50,788 L BENEFITS..: TOTALSALAR1ES A BENEFITS 11.15 315 $312 861 : $370,856.- City of College Station 207 • • 208 • 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 51 - PUBLIC UTILITIES 92- ELECTRICAL TRANSMISSION & DISTRIBUTION 609- MAINTENANCE ACTIVITY DESCRIPTION 1989-90 1990-91 The major duty of this activity center is to provide maintenance as needed PERFORMANCE MEASURES ESTIMATED BUDGET to maintain the electrical transmission and distribution system in good and efficient operating condition. System Pole Replacement 41 30 Customer Assistance Calls 353 350 GOALS Street Light Repairs - 200 To provide a professional,safe,reliable and cost effective level of electrical Man-hours 22,755 24,752 service to the citizens of College Station. OBJECTIVES 1. Commence field inventory and database establishment for GIS System. 2. Relocate electric distribution line along Texas Avenue widening protect between University Dr.and George Bush Avenue 3. Develop tracking system for maintenance of underground electrical system. 4. Develop effective street light maintenance program. 5. Take active stand on preventive maintenance. PERSONNEL,SUMMARY.. :•::: ".r;:` • • : :.APPROVEQ APPROVEI]'APPROVED:" " ACTUAL .."BUDGET BUDGET BUDGET': POSITION CLASSIFICATION::, .:"'P1f 89-90::":FY 90 St::" " FY 89-90. FY:90-91:;.. "OPERATIONS COORDINATOR D,40:. "0,40 "::.: 0' 14,442.. ELECTRICAL SUPERINTENDENT."0.30 0.30 8,238; 13;186::." •ELECTRICAL ENGINEER • '0 :" 0.50 S,11T:. 18,050., 10,398 13,566 s. BUDGETSUMMARY<..: ' .,.. ,• ; N R. MA[ T: 0 0.50 0 30,546, 16 19B . SUPERVISOR" O.SQ ' 0 5Q; g5,726:: 16� -APPROVED LENE�T� NIC N I FO 1 1 .ECH IA 908" • 24 074' : : ACTUAL:.. ACTUAL":" '• BUDGET.:::", SERVICE REMAN :1 """ • 1, �:51 ACCOUNT DESCRIPTION ; FY 88-89 " FY89-90 FY90-91 . ',LINE TECHNICIAN II : 2 6 : 41,840'• :120,023 B� SE NIOR SECRETARY 0.20 ':D 20. •3,514 SALARIES: '3 67•F": BENEFITS 0118,386: $287,621" ' :$3TD,419 . LINE TECHNICIAN III .. 1 0 16,161"'• SUPPLIES.""'' ::` '..• ::; ._ 6,159: 11;779:" ::' 15,584: EQUIPMENT OPERATOR'S 0:50 0" 13,714 0:: 'MAINTENANCE 93.510::;" 160,Ij32 :,'::, ::92,263.:: UTILITY;TECHNICEAN.; 1.50• D • 24,62T.. 0, •DRAFTER; ." 0.50 0.50 " . 7144:;.":• 7;253 :.PURCHASED PROP:SERV 2 086 3.35B: 7;469 WAFT HOUSE COORDINATOR 0.50. 0.50 0 8,965 OTHER PURCHASED SERV 2;453 8,14T : 13,475." OTHER SALARIES 23,000 .23,000 CAPITAL OUTLAY . 2,500 27;594`:: 34,480..: . ".TOTAL SALARIES:. 254935. . `::307,819:, TOTAL.BENEFITS" 48,994 .. 62,809 • ACTIVITY"CENTERTO.TAL:;:` $286,607 $599,034` $657,710 9 11.9 $301;929 TOTAL SALARIES'$BENEFITS 90" L - (i+v nef rt .IIe,..., QF.�4i�w 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 51 - PUBLIC-UTILITIES 92- ELECTRICAL TRANS/DISTR 610-GEOGRAPHIC INFO. SYSTEMS ACTIVITY DESCRIPTION GIS and Base Map development, maintenance, and enhancement. 5. Develop Base to an accuracy of 1' in 25,000' National Map Standard accuracy. GOALS An efficient team in partnership with its customers,building,and maintaining 1989-90 1990-91 a progessive community committed to a high quality of life. PERFORMANCE MEASURES ESTIMATED BUDGET OBJECTIVES GIS Phase I Graphic Map PDM 1. Complete graphic base map connection with Bryan. Complete 2. Develop competent effective staff base. Man-hours 8,798 4,056 3. Complete GIS project development module. 4. Develop highly efficient equipment base which encourage maximum production. BUDGET SUMMARY:' :;::: ` ':: ' • PERSONNEL SUMMARY- - . APPROVEDr.::. `. : APPR :'.ACTUAL..::. >. .;IPTO::`: ::>`:::. . :`:.ACTUAL .:'`. ACTUAL:`.:: '.SUPGE : ' . .. POSITION CLASSIFICATION:; ;.FY88-9Q;.; :;1'Y90=9 .:>;>F1f8A�9Q :;`FY9Q=91:;;- --.'.AOt1 CCNTDE' SCR1PTiQN;;; : :: : FY8&89 ;: :;::.;FY89.98:::;::::FY90-91;.: : Gi$.COORDINAT,O.R B. 1.. SO $28,66B,.:: ;:.SALARIES'&:B,ENEFITS":::.;.:.: :..` ..::;::, :. S0`: :.`' ` :;:_.50: <,.::;$34,148>' SUPPLIES:;.'.'' 0: ;: `..':;:` : ::::0;::: ::. , 7,800.":: OTH ER•SALAR[ES :. . 0 .,,. . 'U... :: :.0. 200: TA MAINTENANCE:. :; ': ; < ..` 0 : -.:. PROFESSIONAL SERVICES::;` - ' 6 %" -._:.; 0 ::;:,.. ;1$000. • PURCHASEDPR©P;. ... .,;,: D.::< . •.. . 0'": .:::: 5.250... TOT 5;482 AL:BENEFITS 0 .. :OTHER::PURL-1ASED SERV : 0 • ,: 0::: :.. 11, :... . FITS $0 .. �;1� ... .. . .. :....; :.; TOTALSALARIES&BENEFI 0. 1 CAPITAL OUTLAY 0 Q 0 ACTMTY CENTER TOTAL<. $0'. $. ` , $7,sa8. City of College Station 209 • 210 1990-1991 Annual Budget WATER FUND SUMMARY RF00M1iAENl"StrQ:":''::.;:...:""r: ".." . >: B(3C1fa••• 7: F.v.':• �Y �'">:> "''' '`""#'t' ` <�SC"£ttizi;�S i":.;:>'::::::"::>' �77: . :"::>:>`��yr�yy�"44"?:>':>:>':::>"::':::::::::.!'1:��d :::;:"::::>:[;;>>:_::: s: '9t >:: >'>:'' :'::a'�y4 t�::: >;:::<:;: ";::[:::<:�yy> 1 "4 '>'>::::.>r;:: :::::>::::2<t��`r`> > ::<>:; .. ............... .... � �. -.........-..........:......... ........::ic7.�ca1)1 ....................�1 f?VW .....-......... ...� 1 �....: ... ...KKf i4r+?4....................+7�} ..:�, � ... p� . .........$1I$9......-:::.:.: .:.. s$9ff:<.......::>.::.;:::>::':..-:::::::;. : • 31 .... .... .. D .. .....-. ..£ti.C 1............ r:.:.:: :::>::::. ' 4 :;::::::>::<:::"'"''::>:.$R�$ � :'":>.> :`:>::>::;: :>r::>: 3"7:2 ..::".:. :'.: .' : ": • ::.:'..::;:.;..:>:::.'x5 .1 ::..:.:::''::...: ..:.... .$Stir;:":::.;:;: r::.:;."":... "=: $f ... "'; a�1A€1�I�Ei�Ahi"`"::?:.':<:»>:< `�:::::'"'< > ";:.::.:..<::?" ...;':'.::;: ::�:>"'� 7.4.::" ... .: ..1. "' ;: `7 44; "'.;"- " s.'"<:::::' i4,":66 ><:? #fy�y/� ::>:`: ' :;' '::2 �7 :::" ':;pr. •.: .: . :.. ::. .::.fQ!...:::�:. ��... .:..::.r4Anl:-.:::... :..::. :.::.... �:_�f�Y::.. • t.'..18,$ $:::::.:;""" ::>.; a.27S;44T,::< r<::'<:;':::::a:" .h<i. 4i#` :::::: ": �:. . :..:..: :. . .- :f..::.- ...::. ..._ 1"'K :: ;.: :' :"._':.>::>: 4R4.::. .::...:.:... ........ • -:.:>':>:>: :::.:;:::=:":>:;.::<"::.;::.: ':.:::"• ::.::. "..• .:�:::.. .".:.:: . . . :.::.;: ::.. .::................................................ . ..::.;:.: :.: .. "'AP :::>:::..::;:>:::::::::>:::::>::>::;•:::'::>:::::;:<::::>DI :::::::;::'::>:::>:.::::::::;::::::>::::.:>:.;FV :.:.:::.;:.::..":::1=`!: ": :>:>::>:::::'>';.::::'::'::>:::F��`: Est.':.": 'i::.:<::.::" P'�!'"..""47::>.:;:.:,.<:`F ' "I;".` ``.< .a. ;.:'.: ...:......::........:................::..... �f[4v1�4....._...:. .. .... $T-lam..... .:... .. 8t .. :................ ......:--$'�'94...:;;""::.:..." 9kYr'�. ..... ..... 9Q.. ........ ....-£#�i..�..:..#�. WA ER P 'II:, .:r :..;:.:::::::..::.:: . »:-:<.;.::>'.::>::.:::;';:::"":.:.::: _: ::>:::>"::;:°:>::>:::::.":::>:::::::::::::.>:.1tY 1�1: 1l:":;.: ".":;::" "": :> ":;`10;?44:.. 0•413 >:::>::'; ::::. ........ .:. City of College Station 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 51—PUBLIC UTILITIES 93—WATER PRODUCTION .:.. ::.. .::...::::: ::: :.:...:::....... <:.>:::: :"::>. >::::;.;"::::;;:::.> :'.>:":...:::>:::,..:::; f J D!T R€":BY A': t\TI Y CHANGE •.:. :::.`'''.>F1Y>�S >.>::.:> :<: :::'«..94...3y:; :.• :::':::>.:< ... :: #-1'�a.R6P�J ��'r�k �J! ".:::. .::::....: :.:.. .:�8�.�,2iy� " .. g � ,.:.:#.::. . .. .... .::3�£1..,:.�Q .. • .... ... ...... ... ::`'.`.4t?:3 ::'';':'.>:;`::.>:'<3 " , >G�,�ft�1 �+#:.:>311�x:::>:<:;::::::>:<:>::;.:»;::>:::::;::»>::.:>:::•:>::;::::>::.:>::»:::r.>:>.: '1": 1,'J.r"��.,, ::"'" 3:""43�hy�:*�A'': `'>' �:�y��y"1:� ;:'':::::; : .:.''"`"@�::��.y.�y'1:::::>:'<»::::.>::::>::>:::::: 1�4T��7'�:::::">::::>'r'.>:::<:s:::c:�j::"�'�:;<;>:::;:'::::;:. :::::"�.:::::::::....... !!'{+17!�.. �.... ......... ................. ....:... .......:... �. .f ••......::`:..":""....�..J ..�i.^�.-:::::'.':::::;:::Y.'t:i�'"...�..,i7.Pf...� ... .- !P F'{cV4ryViz. .......... ...:...� t" , .. ........ %V.�QR ............... CATION . .......:.... ... . . �#A...L".:. SSE# &. .................. ....� ... .. .�L�CE1'...�Q. ... .... :.. .:;: . .:<.. . :.. ... .... $tt-9.. ...............:.... ..... ..94�. ... .. ..�Y' • ;:: "2�... �':::::::;:::<:.>::?":::""':;:: dt 1 • ... ..... ... 6'9•5`.:i :: :::;::"'':<'<>;:.>`.' 76 ' 97 .•:.: •: 14 :::.:< ::.::">::•::>"::::::;d 'df ;:: ":. .;. ..:`<:::.::9'4 ?.:::: • .:>1 . ..t`:< • • ..`: ':::::::'.: ::;:�'1' 1:2�'�,Q�� ;:: :;':::. '�I44S,��'.:::.:.::>:<.;::;;::::::::':::;:$ J:M. h,3T$` 7A:::'"':::"::.: ;4::.•'$�F�66,851`:::.';:>";::> ::": �1T4;77.1::: :;:::s:'; .;::::::::'�:$$�:;::.`'`'`'::;;: • : ; • ^:'::':':>^'r<:>t::::>:::<::>;::< :f<:-<:::><:::::::<..' • • 13CE•1• •<:: <':z:::• g11 tE• :`..`::'.> `::; ::':::.::`<E#TDi t:::>.: r` ( MM1rt+1I) I):;::' >`::':`:::; 313G T<:: >`; :>::::::<:_>:::::::;::/ IVITY::;: :: .:;": :;;:..;:::"`.:;.' r :< :8 r is <::`<:;::>•::;::;::. " 118$8;l'<':::C>:::::;"<:::::::::':::: '>:FY g(.:::;;.>.<::::::::"'::<:.:<:::>E`f::96 5 :»::::':: ;:f<';:".f'`.:>:1!: " 1:.':'.:>FY. T FYt 9�•• t3?N1.i3Ea::.�3:..;:. .� • .: �`�'. �7. . . . .. �I3Q. :..:.: :.: 2�f3..;...: .:.;: ; ":.;." ". 3.94 ... 5. Q ":.:.:.:"::...::.::.:." �,�F3.:: WEI LF1 IJ]'-"' RA$FE€1:STATION':. NIVER TY:DRt ::"""MP:.STAT QN. ::. " :: ;:::':.::.::.:>::..::: '>::::;:":.>:::::::.::;:`:.: ." "- 1 1 1" :.:. City of College Station 211 212 - 1990-1991 Annual Budget - DEPARTMENT DIVISION ACTIVITY 51 - PUBLIC UTILITIES 93 -WATER PRODUCTION 612- DOWLING ROAD PUMP STATION ACTIVITY DESCRIPTION This cost center provides for the operation and maintenance of a high 3. Monitor and regulate water quality daily;bring amounts of fluoride and service pumping station which delivers a minimum of 5.0 MGD and a chlorine up to optimum levels. maximum of 13.0 MGD of water to the distribution system. 4. Begin the installation of S.C.A.D.A.system in water production during FY1990-91. GOALS 5. A monthly report of water works operation will be sent to the Texas To provide a constant supply of potable water at adequate pressure to all Department of Healthby the 10th of each month. water consumers,in the most cost effective manner,while complying with 6. Schedule three water schools for the Texas Engineering Extension the Safe Drinking Water Act 1986 Amendments as mandated.To improve Service to teach in the Public Utilities Service Center during FY90-91. monitoring capabilities and recordings of production data in order to increase savings. Provid e train ing for operators so they can upgrade their - 1989-90 1990-91 certifications as soon as they qualify. PERFORMANCE MEASURES ESTIMATED BUDGET OBJECTIVES Water Distributed(Million Gallons) 2,423 2,550 1. Produce a daily supply of water with a minimum of 5MGD and a Man Hours 12,272 11,856 maximum of 13MGD. 2. Replace instrumentation on 48"Venturi meter at Dowling Road Pump Station to get more accurate flow readings by June 1991. PERSONNEL SUMMARY APPROVED APPROVED APPROVED ACTUAL 'BUDGET: : BUDGET BUDGET. BUDGETSUMMARY::::" _. . .. POSITION CLASSIFICATION:;..; 89-90:. ., ._90.91. FY 89-90 FY 90-91: .. APR APPROVED WA*SUPERINTENDENT : 020` :::. 0.20 . :`; ..$9,096 $9,878; ':„.... . ;:,•:' .:. ':. '" ;.ACTUAL: :.. ACTUAL : BUDGET., ASS'T WWJW SUPERINTi; ::.. 0.25: 0.30 .;'' . : 8,946' . ,, 11,478: .: ACCOUNT:DESCRIPTION> EY,88-89:;.:; :. FY89-90:' .. FY90-91 :'::; WATER:PRODUCTION SUPV. .:: '.0: 0.76. Q... 17,351.: SOL PUMP STATION OPER;;..:: 0.60 1;: ;.. 1450 .: 26;628 ` . SALARIES&BENEFITS ` -;`:;$277,661,. ::'$276,771:>' , $181803:: .. ^: SENIOR SECRETARY:ETARY: 0.25: ' 0.25 4,083 4,499. SUPPLIES ` < : : . ':';.' ' `27,516' '- . 25S48:;: 37.809`:. .:: :PUMP STATION.OPER.#.1' 2 3::. 48;273, 56,317 MAINTENANCE 32,210 . .21,916 ':.. . 42,325 ELECTRICAL TECHNICIAN : :0.20. 0.20 0 :5,540 PROFESSIONAL SERVICES:,:'' 611): . 900 '..'1 400: : MAINTENANCE FOREMAN 0.4p:: 0 : ..'13;614: 0:. . 3 PUMP STATION OPER,#2:. 2 0 14,717.. 0. :; PURCHASED PROP:SERV. 433,240 3�43,822 146,379 'OTHER SALARIES' ?11,440 16;440 OTHER PURCHASEDS>~Ry: 14,793.; 22,526 27,627 :. . . CAPITAL OUTLAY : :'• ::: 14;394 3,176 4;000 . TOTAL SALARIES 125,019. 148,131 TOTAL BENEFITS 24,278 33,472 ACTIVITY CENTER TOTAL '$802,203' $494,459 :$441,143: TOTAL SALARIES&BENEFITS 5.90 5.70 $149,297 $181,603 (:itv of CnllAnA Statinn - 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 51 - PUBLIC UTILITIES 93-WATER PRODUCTION 613-WELL FIELD AND TRANSFER STATION ACTIVITY DESCRIPTION OBJECTIVES This cost center provides for the operation and maintenance of four water 1. Produce a daily supply of water with a minimum of 5 MGD and a wells with a combined capacityof 17 MGD(Million gallons perday),fifteen maximum of 13 MGD. miles of transmission lines,and one transfer pumping station that delivers 2. Test each of thefour majorwells using qualified well professionals,and water to the ground storage reservoirs at the high service pumping pull pump and shafting for refurbishing on Well#1 by February 1991. station. 3. Provide surveillance of transmission lines and appurtenances, and inspect wells 365 days a year. GOALS To produce a constant supply of potable water in the most cost effective 1989-90 1990-91 manner,whit)complying with the Safe Drinking Water Act 1986Amendments PERFORMANCE MEASURES ESTIMATED BUDGET as mandated.To utilize city wells to capacity,minimizing water purchases. Provide training for operators so they can upgrade their certifications as Water Transferred (Million Gallons) 2,423 2,550 soon as they qualify. Man Hours 7,176 7,696 pgRs:•BUDGET SUMMARY. APPROVED APPROVED:APPROVED F1, APPROVED SITION C LA8S1FiGATtOt�E 89-9Q FY 90-91 FY 89-90,_. BUDGET BUDGET" BU: U$491: , " ACTUAL" ACTUAL; BUiGET"'. PO ACCOUNT;DESCRIPTION :: FY88-89. FY89-90 FY9091: ASS'TW/WWSUPERINT::;....:: 0:20 ".0.20' $T;15fi:. $7,651;1 ,• SALARIES&:BENEFITS. ;:;Sff>; .:;. ":$41;998 MAiNTENANCE FOREMAN 0.60`" 1 3102,310 :. WATER.PRODUCTIQN SUPV 0 0,25 0 8,928 • SUPPLIES" 5,87&'.;. 9,637". 12,231 ELECTRICAL,TECHNICIAN : : .;;0.25; ." Q,2S:; 0.; 5,783: MAINTENANCE.".;:::. : ; 10;40& >`. 17;878 ".:..:51;050 SR;PUMP STATION OPER:' ': 0,40 • 0:: 9.899 •" 0_ <:`.:;::PROFESSIQNALSERV#CES, ` ':: ; • .;;; :1.88: ;'; • :;:';." 0.. 0; ";:. :PUMP;STATION OPER.#:1. ..:' 0 2 Q":.: 36,194. .: PURCHASED PROP,SERV:, 444,081 76$76 . � • 811;176.. . PUM P STAYION OPER.�2 2 0: 25,75Z"" 0. •OTHER.PURCHASEDSERV. " :0 37. IT OTHER SALARIES, 0 0 CAPITAI OUTiAX:... 0 11,341 12a10 • TO TAL SALARIES 62,209: •. 82,856.* . L A.TMTYCENTERTOTAL":: • TOTAL BENEFITS. 13,663 19,452: C 548(J,556 . SS'50,677: . .008,877: • TOTAL SALARIES&BENEFITS " -" 3.45 3.70 $75,872; ...;6102,3t0 City of College Station 213 214 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 51 - PUBLIC UTILITIES 93-WATER PRODUCTION 614- UNIVERSITY DRIVE PUMP STATION ACTIVITY DESCRIPTION This cost center provides for the operation and maintenance of a high 2. Have a professional inspection made on the ground storage reservoir, service pumping station and a ground storage reservoir. The University inside and out,each year. Drive Pump Station is used to pump water Into the distribution system 3. Monitor water quality in storage daily;bring amounts of chlorine up to during peak water demand and in emergency situations. optimum levels to protect public health. GOALS 1989-90 1990-91 To provide storage for two million gallons of water, and high service PERFORMANCE MEASURES ESTIMATED BUDGET pumpage,for use in peakwater demand periods or emergency situations. To maintain grounds and structures in a manner that gives the public a Man Hours 2,080 2,080 favorable view of the water divisions cleanliness and efficiency. OBJECTIVES 1. Provide surveillance and inspection daily,365 days a year,of all equip- ment and water in storage to make certain everything is available for instant response. BUDGET.SUMMARI APP PERSONNEL.SUMMARY . ..; ACTUAL BUDGET BUDGET BUDGET APPROVED PPROVED:APPRQVED ACTUAL: AG7UAb:. : _; BUDGET' POSITION CLASSIFICATION Fl(89-90 . FY 90-91 FY 89-90 FY90-9i ACCOUNT.DESCRIPTION FY 8849. FY89-90:. FY90-91: ; PUMP STATION OPER.#2 1 s : -_ 1 $22,$78> ',$18;256 SALARIES&BENEFITS:<< : $163 $16,781 $20,455.::::, OTHER SALARIES 0 0 . :SUPPLIES 0 . . :: 423::. 500 ; < MAINTENANCE..:. ::::::: .::: :: .... :'::. 443<: 2,983.;..::' :4,400. TOTAL SALARIES .... 12,878. :: 16,256 PROFESSIONAL.SERVICES Q: 0 0 PURCHASED PROP:SERV. 77,855 12,853 19,396 TOTAL BENEFITS 3,!12 4,199 OTHER PURCHASED SERV 0 23 0 TOTAL SALARIES&BENEFITS 1 1 $15,990. $20,455 CAPITAL OUTLAY '; 0 0 0 ACTMTY.CENTER TOTAL $78,461 : $33,043 $44,751 City of Rthtinn 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 51-PUBLIC UTILITIES 94-WATER DISTRIBUTION. ' BY RECOMMENDED %CHANGE IN ACTUAL BUDGET ••• •. ACTUAL . APPROVED : ........................................................................................... • 9,783 8M14 100 307 F:I.CATION.:fi.•••••&:1::•:.!-.• • ............ . ................ ......... ............. ................ ................... . . . . . . .......... ............ . . ......... ............. • ••••••••••••••••••••••::::•• ••••••••••:::::: •• •••••••••••••••:•••••••:::•:::::;:::: RECOMMENDED % •••• •••••• ••••••-•••'•••••• ACTUAL BUDGET . • • : . MAINTENANCE : 87,3l$ 111 323 -• - • •-••-•:.•:::1l .570 12574 •••• • -•-•••••-:w• •:: PURCHASED PROP SEfW 263,647 ::::::::::::::::::::::::::::::::::: 271 056 :••••••••••• . 267,855 •••.•••••••!: : ••• •••:•:•••••••" •••": • •...#15••$F0•••:-:••••:•:::•::.........'••••••::::.?•?::••••:44Vs••••••••••••••::::::••:,••,?•::::::::•:"•::::::::::::::$4,59s,..,K,:•••••••,:••:•••:::•:".;-ii.Or5o.: •8kjf..+.110.4flY BY AcTWITY.. • : ••• •••• • •••••••••••..:.*:. . : APPROVED : %CHANGE IN ••••:•. BUDGET BUDGET BUDGET RECOMMENDED BUDGET 8UDGEI FROM : • . ..:•::.:•••••••••••..FY:.$9.700:•••••••:-•::::.:••• .••••:••••• MAINTENANCE 1700 1650 1540 1544WATER TAPS i 00 : 4.04 265 265 265 0.fxy'lQ••••• ge.00: City of College Station 215 216 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 51 - PUBLIC-UTILITIES 94-WATER DISTRIBUTION 615- MAINTENANCE ACTIVITY DESCRIPTION Provides emergency and scheduled maintenance on elevated storage 3. Monitor new regulations governing water quality and purchase equipment facilities and over 200 miles of distribution lines. Construction of new necessary to comply. distribution lines is also provided. Drafting and computerized mapping 4. Complete an inventory of the Water Distribution system; implement services are provided for Public Utility Operations and support for Water and maintain an electronic mapping program. Distribution personnel. 5. Utilize personnel and resources in an efficient manner by improved planning and scheduling activities reducing operating costs and GOALS improving productivity. Provide a safe public water supply and an effident,quality water distribution system utilizing professional maintenance and management practices. 1989-90 1990-91 Develop a progressive water distribution rehabilitation program to improve PERFORMANCE MEASURES ESTIMATED BUDGET the overall performance of the system. Continue to improve the utility mapping and automated maintenance management program. Comply Water Meter Change Outs 190 200 with the 1986 amendments to the Safe Drinking Water Act as they are Water Main Repairs 200 200 mandated. Total Work Orders Completed 2,500 2,700 OBJECTIVES Man Hours 32,032 32,032 1. Thoroughlytrain employees through improved technical and supervisory training along with customer service training to assure an understanding PERSONNEL.SUMMARY of responsibilities, authority, and the Importance of performing Job APPROVED.APPROVED APPROVED functions accurately and professionally. >,:",, ACTUAL BUDGET: :_" BUDGET: BUDGET 2. Develop a functional meter testing/change-out program, backflow POSITION CLASSIFICATION FY.89=90 FY90:91 FY.89-90" FY90=9t prevention program,and an improved preventive maintenance program W/WW SUPERINTENDENT' 0.20` 0.20 $9,096 $9,878 : for the entire water distribution system. ASS'TW/WW SUPERINT : 0.10" 0. 3;578 " : 0 OPERATIONS MANAGER" 0.35 : ":0;35 10,477 .: 11,549_"": W/WW MAINT SUPERVISOR'"'; 0.30.' 0.30:. 9,072: 8,511 .:. ENGINEERING ASSISTANT_. ,: 0,; 0.50... :: 10,154 "......12,332: FOREMAN SR.MAINTENANCE BUtaGETSUMMARY`.; ":: '.; ::' ;::;.; .... 22,220 : :•.APPROVED' MAINTENANCEFOREMAN" 0: 6.0.:: ." 0, ILITIES INSPECTOR:;. 0.50::: 0,50. 109t2: ":'.:: 11";809 - : ;ACTUAL. BUDGET :..: . :. . . �1GTUAL " 4g;683., ... SENIOR SECRETARY' 0.25 0.25";: <: 4,083: " ACCOUNT DESCRIPTION.: .::';:'"': C.88-89" . :. FY89-90' FY90-91. . 'UTILITIES CREW LEADER: ..' :: 2:' : .. 2:20:.: " '. 39,271 ::.", ., WAREHOUSE COORDINATOR 0.50 . 0.50:;:;` ::8,472.;' 8,893: SALARIES 4;BENEFITS':; : ::::: `$395_14.5 :$432 204 $397:929 W/WW SYSTEMS OPER.#1 2, 4:20' :. ""33,521 71,528 SUPPLIES 30;121" 15,931: 20;415 " . DRAFTER 0.50 0.50 7,059 8,893 WPNW RK SYS7 M$OPER 5 .3U 07,791 1 36 0 9 :: MAINTENANCE:`: .:<:: :::':.:::> r >.' : ::: .86 657' 110,380:' 110,725 UTIUTIES CLE . , `#2 0.30 20:: 4,764 0' PROFESSIONAL"SERVICES" 6,971 28,666 9,345 "SECRETARY 0' : 040 0 H" 6,244 PURCHASED PROP:SERV: 262,971" 267,325:' 270,867' W/WMIt SYSTEMS"OPER:#3 1 " '1 50 13,322 20,734 OTHER PURCHASED SERV::' 35,531 44;578: ,"50,486. OTHER SALARIES" 21,460 21;460 : , CAPITAL OUTLAY .' ::: 28;253 . 95,869 84,595 TOTAL'SALARIES 314,982 322,097 ACTIVITY CENTER TOTAL'::::: $845,849. $994,953" $944,362 TOTAL BENEFITS : 64,679 75,832 TOTAL"SACARIES&BENEFITS 14 0 15.4 $379,661 $397,929,929 - C',ity of C',nlIonp Station - 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 51 - PUBLIC.UTILITIES 94-WATER DISTRIBUTION 616-WATER TAPS ACTIVITY DESCRIPTION • Construction of new water service connections to provide residential, 3. Enhance the computerized mapping, maintenance,and utility billing commercial, fire suppression system, and landscape sprinkler system programs by providing complete information of water tap construction water service. and metering equipment. 4. Utlize personnel and resources in an efficient mamer,thorough improved GOALS planning and scheduling of activities, reducing operating costs and Provide a safe public water supply In a timely and professional manner. improving productivity. Provide an accurate and efficient accounting of water consumption. 5. Utilize personnel and resources in an efficient manner, by improved Provide accurate and useful information of water service construction planning and scheduling activities, reducing operating costs and and metering equipment. Comply with the 1986 amendments to the Safe improving productivity. Drinking Water Act as they are mandated. 1989-90 1990-91 OBJECTIVES PERFORMANCE MEASURES ESTIMATED BUDGET 1. Thoroughly train employees in all phases of new water service construction including equipment and techniques along with customer Water Taps(New Connections) 185 190 service in order for Job functions to be performed accurately and Man Hours 5,512 5,512 professionally. 2. Utilize quality water service metering equipment in order to reduce unaccountable water consumption. PERSONNEL SUMMARY ,.. . .:. APPROVED:APPROVED APPROVED • ACTUAL BUDGET „BUDGET BUDGET M R ..; • .'BUDGET SU .MA. Y ,.::: ..;:::..:. POSITION CLASSIFICATION' :;:;FY�-90:: ::fY;90-9t_' FY89 90'.:: 'FY 90-91'. W/WW :' APP SUPERINTENDENT. : '0,10 .:.: 554$. OPERATIONS SUE . 5 4 'S44 ;949 • :. ACTUAI ;ACTUAL:. MANTPERVISOR" 5.674 ACCOUNT D SCRIPTION FY 86 89 ` • FY89-90: FY90-9f, • SALARIES&BENEFlTS,;: • So S5,!?83. ;: ;;$�3 238 SA MAINTENANCE FOREMAN'_" : .0:. 0.20_ ��. 4,711 /WW SYSTEMS ORER:,�2 :.;>. i ; ; 9.2Q ;14,472 6,313 SUPPLIES 12,163 20; _ 24,600 ,.. 24T UTILITIES:CLERK . ` 'p:20 • 0:. 3;175:: „' 0 656: :.: _ . 2;98T:'. 1,545 .'" : SECRETARY:; ..<; '.0<:;:• 0:10' Q:: ' 1,561. • PROFESSIONALSERVICES 0: :35 0 UTILITIES CREW LEADER. 0 : .0.80: 0 ` ;,15,870 .. PURCHASED,PROP.$ERV 876 530.., 624 W/WW„SYSTEMS OPER:..#1 ;0." Q.80: 0 13,005 • OTHER PURCHASED:SERV: 84.. 1 0 OTHER SALARIES. ,;•,. 0. Ui CAPITALOUTLAX 0 Q • 0 TOTAL:.SALARIES. : 55,672. •69,491,.., 13 .ACTIVITY CENTER TOTAL' 13,555 329,7.83. $100,307 11,59T` 'TOTAL BENEFITS... • • T47 'TOTAL SAtAR1E &BENEFITS' 2.65 $67,269 • ;78,238 City of College Station 217 218 • 1990-1991 Annual Budget SEWER FUND SUMMARY CAI+;SM>vNI3ED' <.: ;• • • • • • .: : ... .......... . . : : •99C At.AFE:1I1:-.;: .:. # ' P. 1�3 B Ei A'r� . Q ..: : : :' > : :; ::::> >[>:::::::; i �::.::: :'' '.'�:..:::: j¢ �:: : :: : � � .:>:::iY1ccVSVi?T:..i:':.-•;':::::.:}1"� 0' • • • • 'v 4 � f .. : s . ::::::.i:i:.:..''>:::•. + : . .. .:::.. :1: .... ..4 [F. .:. .. ..... �1�4T$4 .. : ::. ..:..:7,g°�:::> >:-:: :. - :. ;.: :::: ::;+: :........ ..... ............. ? '.j:::;Y444 ... - 1� .. . 4 $ti$:�751�:. :. ::: : ., > :� 4 : A�E€CcQLLE��:. ::;:.!;;:.::.::::::::':::l::::; : $ $..�3$$.... . ....... .. 5�, �.8$T:::::.r: .„.:.. :':-: ?. .. ........... .t 45 ,$� .!" . •EV EN Q(..117,'RE:`.B1' ::: .: - :.'::>:>::::::;:::. ::;">:::::::>:>: :::; :::: :::. :::::>:..::; ::>:> >:::::: .>.::.;;.::.:: :; .;:.;- ..;:::;:::.;:.;:.;:.;:.:.;:...•:. L� IFS 4�€ ,. : :• •- • tOIMIrt+ID .: ......... .................. CIS!.. . IBC?:::.::.::: >:.:`.:`.'. ::.>:'.:;:::»;.:::.. ::::::::> .:. ::: :_ ,;; • . .... .::...::... • ... ...................... .............................................. ;:AO7#tA ::.:> ::;:t> l E>:<:;r::<:::: ::::::;: ::[:>::>:::> A ::>::>::::;::>":::•••*„.:: :>'.:RE U E :'<:>: AP.. .. ...................... ...... .. CAI;:-:::;::::>:::::;:::>::»:::::r � r>:;;::>:.:: :.; :. . ................ .A�-$$.........- ...-.....I# .9d..... ...-.............. �4.9(�:: . :::...::::. . FY 94-�1.::::::�:'::::;"";:::>::>::;;i:?Y:9�9�7. .:-. ':>)^Y':�s;3:7�1 :9€`:>::> : :::.ElAht PROFESS AL:SERV1 E :> .;.:.:'.:`:::s::::::::::>:::::>::>. ::. :: "1 " ::.::.>:.>....: . : . ... .:... :.::..:: ....:..:.:.:.: .: 46.7.,. :::;,;:, ':: .. ::::::: ............. • ....... .......... El�<Fl�hii3<7�'�1t ::::»>:;`.::'.>; ?,>:>;:»:>_:``::' z:ti'... :; 7`<> '::> ': .:: $�`$iflS98 :::::'::::::;::::`'>'; : .:4 2- 1" '1�' ! ::>::>:<: '. ;;' 1` 7< 4 ::: ::: ':<>::»::<. ! "'APPROVED :::::::I3lI��al 7s:>'::"<:::: : E :`:€:>::>:.>€ ::::>:':;::>:::::::B Iyf:::::>:::<:::::>::::.'I . :M E2MENDE :::' : :>:.:::»F : ;�:;:::::::1t1ff1a�r3�lIVtA7ER'#'REAT#IEEK:f::.r.: ::;"'::::::z:::.:::.::.:..'•.. ::.::1 . 1....061.7........471:.:.!:ii::"...::.:::::::::.•••:::::::.::::::1:::•1:::::...01..•:...:1::..ii.:::::::. .0...........!...7f...0.,.:1.07••IFY•4•.•,x....;:ti:......i.........!!:.:::.:::.:::.::.:....:::::.:::..... "::YfAE....i7E#3.:!CQIrLE ::: ..:. ::";.;:::;.::;l4. 0::.:::. :.:*,.; ::::;::;::>:::::::>:': .:::;:::;:::: •3 :::::;::::::::::>: "> :>::::; •.::.::>:•1*..� :::::::::::.:.:.:.:..:::::::..era: 2 . • : .4 ;:::;::::>:::::: _ • • ;::;;>:::: 'Q.... .. ..:.:..:........ : .:::.:.::. . : ..3�.I3Q..-. :. . .:::.:. .:,�-#�............. .. <:..::: .: .:. :::. ::.>;;Ora: >::: ';:;:.;:> City of College Station 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 51-PUBLIC UTILITIES 95-WASTEWATER TREATMENT • ...••••• • • • • .• ••••••••:.. •.." " „ ..• • • : : : . • "" - :::i•••• • •• • :%..-oi4Atsi -• • •.....otfooEr:°FREolmma3:::::.: ..:...... TO:FY:ftil*:*.:**•*••••••: 4943.'8W • '464" -••• •-•• •••••••. : . .54 420 UCK GREEK PLANT 4,566 105 085 28,603.... -•**"....""""." 174 • , •• •:-.•-• • ••• •• •••• •• •••+::• • 1•AA,Tij .. Og.,:$61 Fl QATION . • " •• RECOMMENDED %CHANGE IN ACT3AL BUDGET ............. ..••. _•• • ATU I. REQUEST APPROVED Bt.DGETFROM FYS99G....... . FY9MI FY9041. FV9QTOFY9I • . .. •:••••:,..... ..... . .... •. . .... i$0%* MAINTENANCE :" •345 77668 ••• 55 • •".•• • " • *::::•••••.••••••••:::•:•"'•-....'..P.ROFES •-'••••• • •••••••-: • •:-•••:::::••••'•••••?:::::•:.•?::.:::::-•'•••••••:.::: • •• •••:•:::20,458 .230 29,423'.• - •" • ••• PURCHASED PROP SEIW 387,238474:...:.......... ••••..• -.•...•••• •• • •••• •• • •••••••• •••••:' ••.....••••• • ••• •:•• • • •':••••••••••••••:•:••••••:•'•:•%. •••••••••••'.. 20 • "...:.;•••::-..::::••••••:••••::: .••••••••:::::...;:••••-:.-••• .:•::•:;::::••:::.••'-•••:•:.:::•••:••••••• •• ••••• ... • • : ".. •. 32,647 a2 847 • T" . • APPROVED %CHANGE IN BUDGET •:••;•:•••••••••••••:• •aU.MMAFIY::•13Y:ACTIVITY.' • • ••• • .:::••••••••:••••:.••••:•:•:.••• • •.. • . • .... .• .. • ••• .• • • ....•••••••••••• ." ... ••• •••••••:. BUDGET BUDGET: ••:•BUOGET.F.ROM ......... .....AGTMTY. .FY87 88 -• . • . ..::•- ••••:..:. ::• •••••-••••::.:F;Y...SO-al 1900 2000 1245 1230::•.•••::. ::.:•••••:":••• 12•.30 "::" :"••.'UCKGREEK PLANT •"••••••• 000 000 4 • 355 IDGE MANAGEMENT 000 000 • 44& . :•• • 465 ........ 1.0.N..7. : •:..••• (Y11)il • 2635 - . t.).;•50.• • . . City of College Station 219 220 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 51 - PUBLIC UTILITIES 95-WASTEWATER TREATMENT 621 - CARTER CREEK PLANT ACTIVITY DESCRIPTION This cost center provides operation and maintenance of the 9.4 MGD 2. Perform necessary laboratory analyses as mandated bythe regulatory (Million gallons per day)treatment plants,grounds,and related facilities, agencies and for daily operation. in order to treat wastewater from the collection system. 3. Schedule three wastewater courses,taught by the Texas Engineering Extension Service, to be held in the Public Utilities Service Center GOALS during FY 1990-91. Provide treatment of wastewater and proper maintenance of plant facilities 4. Have chlorination/dechlorination equipment and sludge piping to be in complete compliance with regulations as required by the Texas modifications, installed and in use by June 1991. Water Commission and the E.P.A. permits. Continue the testing and monitoring of plant operational procedures to determine plant modifications 1989-90 1990-91 needed to meet new discharge permit requirements as mandated by the PERFORMANCE MEASURES ESTIMATED BUDGET Surface Water Quality Standards.Provide training for operators to enable upgrade in certification and provide a more efficient operational training Wastewater Treated(Million Gallons) 1,948 2,006 program.Complete all pre-construction planning and begin construction Man Hours 25,896 25,584 for all immediate modifications needed. OBJECTIVES 1. Treat a maximum of 17 MG wastewater per day and meet all regulatory requirements. PERSONNEL.SUMMARY:: { .: AP VED .APPROVED<APFROVED •:ACTUAL:':''::BUDGET. :.: BUDGET::::;;::BUDGET:; POST'rIONCLASSIFICATION::.:',;FY89-90>' FY9Q91;.` '-FY 89=90` ":FY90-91 .:: • w/WW SUPERINTENDENT:' ......,.•::0.20:: • 0.20 . .'" $9,096 :: :: '$9,888.: , .. . ASS'TERI DEN :" 0 35 :: .:. 0.25 .12,524 ':: ..9,5T5 >:..:: - ::. := ,,; ,: ...:.:.:: : . ::::.> WW TREAT PLANT$URV. '::::'<:."0,60::'"':;':: 0.60 : • 26,303.:"":::!;;:21, m::"". $E1DGk"T SUI4MMARY: ::: ':;:..." AS S'T.WWTREAT'PLANT SU ::;::.0,65:: >";.'::: 0,60'::' :: 17,534:::.<, ':... -. APPROVED SR:WWTREATPLANT.OPER; .: 1::: : `" `.'' :';..i 21:,813,`;.. _::;23,35T;': '-::ACTUA#. ::8;191. >;:,:::,0 ACTUAL'. BUDGET:< "" "• MAINTENANCE FOREMAN" . ;.:;. 0 '.: 0: ..::. _ : ACCOUNT DESCRIPTION FY 88>89 `•'' FY89.90 • FY90-91. <SENIOR SECRETARY 0.25. '0.251' 4,083: +1;504 :!. ;wW TAEAT PLANT OPER:#E 1:' s>'<: 4 .. 6 :;. : :,.::7fi,l93" "' .;'i 19;289' AR SAL ESSB EFITS . <•::$406,503 : 4381069 $33$.953. WWTREl4T:PLANT OPER:.#2. :':':; "1 " 0:,, ` . ';;10;038. :.;: D : . SUPPLIES 55,111_; •54,096 93,194 . W W TREAT.PLANT OPER,#3 0 6 12,099 "0 .>. ;:MAINTENANCE;: «:::'::;:: ;:r:::.:; ` 34;257-...";:' :...39,.179 ";: :: 40,196, LAB TECHNICIAN 2,:> 2 ...26,76T• . 32;546 PROFESSIONAL SERVICES`? :` `",19,694:. 29;30T.; ;.::`52,535 . . ::21,154:::.. ' " " MAINTENANCE CAL TECNNiC�:. , 0.40: . t1.40 2ti.638, ' t.i,09�.. .. `".:PURCHASED PROP;SERV.,• '350,209 :: 361,084 '`` : 373,592 OTHER PURCHASED:SE •' ' .25,743 25,296 - 32,847 9,640 OTHER SALARIES, .": 9;640:<. :.CAPITAL OUTLAY;:; _::. '17;338 .: 45,868: . ' 19;110 : TOTAL SALARIES 254,919 . 280,308' •TOTAL BENEFITS" 49 890. 59,645 . ACTIVITY.CENTER TOTAL" . . $908,865 5943;899 6951,426 • . BENEFITS 11.45 $339 TOTAL`SALARIES& 12.30 5304 809 953 ■ ■ 'I+,• e%f (`..I l.,..n. C+eo+i re - • 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 51 - PUBLIC UTILITIES 95-WASTEWATER TREATMENT 622- LICK CREEK PLANT ACTIVITY DESCRIPTION OBJECTIVES This cost center provides operation and maintenance of the 0.5 MGD Treat a maximum of 1.5 MG wastewater per day and meet all regulatory (Million gallons per day)treatment plant,grounds,and related facilities,in requirements. order to treat wastewater from the collection system. 1989-90 1990-91 GOALS PERFORMANCE MEASURES ESTIMATED BUDGET Provide treatment of wastewater and proper maintenance of plant facilities to be In complete compliance with regulations as required by the Texas Wastewater Treated(Million Gallons) 3.826 4.018 Water Commission and the E.P.A.permits.Provide training for operators Man Hours 7,176 7,384 to enable upgrade in certification and provide a more efficient operational training program. BUDGET SUMMARY : ACTUAL- P ;" POSITION Ci.ASS1F3CATtON :>;.FY88-90 �U90-9�• APPROVE!) � 1�! ,:>:.:, ;.;::.. AP ROVED. 89-9Q . �FX BO-9 .. ;:: :. ACTUAL, • ACTUAL: BUDGET-'. �IYW .. ACCOUNT DESCRIPTION: FY 8$-89: FY89-90: :: FY90-81 ..: . TREA T:.PLANTSElPV.;" 0;20:.. •`•0.40. '. ASS'T W W TREAT:PLANT Sl1PVi; : 0.10. ; . 0... • SALARIES:&BENEFITS•" $2,148.; $13;076 :. ;(94012.._ ':,. . . ::, 0. .. • 758.. 1,420..:• >.. 3,180;: :;:.'.. MAINTENANCE FOREMAN .. . 0. 0: :' ::,,. WW.TREAT PLANT pPER jlE1, ;:.. .:.;2 ;.'3 ..•.. . ;3,0T1 35,992::':: 56;065; MAINTENANCE::<::.::;;: ::;::.. 932 8;.198 6650 SL. VWV.TREAT. 0 147 0 .PROF=SIONA sERVICES , . 0:. 0. .'PURCHASED PROP_SERV. :. ;:; : 0 . `:5,900: 16,701 Et.ECTRtCAt�TECHNiC1AN:: ; 0:.15 0;15 ,;:.' • 0: ';'< .•:4;180.: OTHER SALARIES,:; ' 0_ OTH RPURCHASERSERV.:: 3 :_ 10: a • CAPITAL OUTLAY: ,:;. 265 ,; 0 D TOTAL SALARIES '> 63,244: 74,762 • • TOTAL BENEFITS • 13j120' 16,250.. . ACT• MTY;CENTER TOTAL•';-:•:• .;$4.566 S28,603 6117,543 • TOTAL SALARIES 4.BENEFITS'. • 2.45 3,55. j76;3$4 : ..591,012 City of College Station 221 • 222 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 51 - PUBLIC UTILITIES 95 -WASTEWATER TREATMENT 623 -SLUDGE MANAGEMENT ACTIVITY DESCRIPTION OBJECTIVES This cost center provides for the disposal of sludge generated by the 1. Dispose of all sludge and meet all regulatory requirements. Wastewater Treatment Plants. 2. Obtain a long term sludge disposal site by end of FY. 3. Have sludge apron installed and in use June 1991. GOALS Provide for disposal of sludge to be In complete compliance with regulations 1989-90 1990-91 as required by the Texas Water Commission and the E.P.A. permits. PERFORMANCE MEASURES ESTIMATED BUDGET Provide training for operators to enable upgrade in certification and provide a more efficient operational training program. Develop a plan that Sludge Disposal (Wet Tons) 5,892 6,069 will ensure the City's access to a long term sludge disposal site. Man Hours 9,256 9,676 . • BUDGET SUMMARY <'::: ' : PERSONNEL SUMMARY. ... ; . .APPROVED PCj!SfTtON CLASSIFICATION 89-90. .AFY 90-9 p AFY©GET9-90 �UD ACTUAL ACTUAL BUDGET: •ACCOUNT:DESCRIPTION::- W/YWVWSUPERINTENDENf_ :;D: 0.25 "30, $9�576 _. WW.TAF.RTi PLANT SUPV: "::`:.: :;0.20::: '". 0':: . ` 6;757 1. SALARIES&BENEFITS; .54: r ;10,468 $110.607 . ... .: ASS'!"YVVVTREAT:RLANTSUPV. ..0.25` 0.40 E. 6;T43: 11,639': ••_• SUPPf IES: :9 828 2,315. 3.440 YWV TREAT..PLANT OPER.#2: 4` • 4. . 34.842. .; 69.337 MAINTENANCE':; <2,156 ::. 8398:.; 16,300 • YWIf TREAT.PLANTOPER.#3 0 0„ 24,24T D P.;ROFIwSS10NAL SERyICES :: 314:: t 1B ..: 700 PURCHASED PRDP;::SERV ;::: 11;079�.:':' • 12.490: '';. 29,926 •OTHER:SALARIES 0: :. • 0 OTt lER PURCHASEq SERV 7: 24 0.. TOTAL SALARIES T2,599 90.551., CAPITAI OUTiAY `.:: 64:639 . 38,363.:: 4,500 `TOTAL BENEFITS • 15.561: ,. 20,050::; ACTMTY.CENTERTOTAL $94:023: $72,174<: 097.467 TOTAL swags&BENEFITS 4.45; 4.65 $88,160 $110;601 (i+v etc 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT , DIVISION 51—PUBLIC UTILITIES 96—WASTEWATER COLLECTION <. FtgGOMMIN .. .;::>' St;I;;#ANIss.E.ai�'''•';; ;;.. ..;.,<.::; :<::>;:.::;>:::'. ;":>:::'';:::::>:> ;:::: ::':::::::>''`> ,::: A L##a ':.>: ::'': • • >:>.r :..>:.::" :.:: 1i 1 '1f: `:: :<'> >:;:`.::`.»>::":'>'' $�$4?:;:. :::>.;..:::::;:: : FY8G- '!. ::,:` > :. "`'; ':8 ::::> :'` ., i.: t • :.::::>:MAlAlT�Ahil� ;>:>:::>::':.::;::::>::::�::::::.»'"�:;:.::::>.:::::«::::::>:::::.:.:...::..: ��# . :.i�8:t$$2't'. :.>::':'' ..':::::::.. 2T� :;: • ;:: ::::.::: :. :..: ;.;:.;:":::>:::.::>:.: :<»::>:::> ;::::::: :;:<::<: ::<>:::> :<;;:::: :: ::.>:::;:' EI�1DfT RE ay LA t.Fl 'A3 :ic#::..>">° .". .::> : . :.::::; . .::>::;:"`: : ..:.:::: :. .:::>.. • • ...... . .... ............::::•.;.:�::::::�.;::::::::...;:•...... . . . .. .::.::: ...;:.;:: •":.::.. .:• :":.;:.. .. .::: .. . OMMIwND�'::€:'>>'': ;�::'>'>'�. :::><:':`.':::: ><>9i� A1`ti :1t�:::. >:`: • • . ':":7'S.$6$ :' 4 s£�$3'::> : : '!''.:'. 73, ..'' '.:.' .:::;:: ".:.7 95:>: : • � a . ,. ....:. �.sj'.S1O. p�7� S�1j�r�v�':�;.;•;�::v�: z:::"'.:;,:;''r�..: :�; : . ': .; . ;..: :;::'�',�.,�4t� :' ::'F64",:;::;.: .::::�' . «.:;T;$48" : . . ;;:'::T� �;. :.:.... . ": :f'tV. •. ..." :: >". ':.::•. 24.447.: :.• • `. 30,044 ''.'' 5.��32. • : ¢,2$2 • 3THE PURO1'fX.SEI S f:; :`" ::`>:>s;<':;':;::,• :: .':: 9,4 7'. ;::..: 3, T.:.:::<:"...::: M#"$ '.. , • :. 1T, !'7;9 z 4,7T$r <:> • <:::Qt\t# 1 N;1 fAl:':::::. '''>:::<>>'<":::::::.;:>:.' :.>;;:: ': 4411 tT' :::. 4 ' .l:1 ; .. .. .. :.r::.. ;... ..: .;:... E1` E� I<'G::.:` ? F� MMENLiI�ti` ;Ag • �Q 9k N • • :. ... ;.::......:::; .• :.;.,:"`: "::: .... ;::�.; I��l�Glr7....:....... �� t#QG .:. GO , t�QG f#QE,I�t"'t^€�11� .:.,: .. .. . .. .AOT.... .... P1!$ 83 ... . 89-89 . . .. 89 9dk:;: :':.'.'.•:::. 94-9..... :$6-0 .• . MA€NTEI!IAN :" :` ` :::'. 14:pct'.. 1$.06 . ::; 14: Q :5::• # d.vt7': : 600•"_. • :3 ': . •••• • 65 • QN#SION :.:'.>:::>'-'::.; :>:::" •••1 : ' 1,64 °.:' : . •:t8.15: ,.• . . ' ":243.Lt5 • Qq `, ; City of College Station 223 • • • 224 1990-1991 Annual Budget • DEPARTMENT DIVISION ACTIVITY 51 - PUBLIC UTILITIES 96 -WASTEWATER COLLECTION 625 - MAINTENANCE ACTIVITY DESCRIPTION Provides emergency and scheduled maintenance of manholes, service system. connections and over200 miles of collection and outfall lines. Construction 5. Utilize personnel and resources in an efficient manner by improved of new wastewater collection lines is also provided. planning and scheduling of activities, reducing operating costs and improving productivity. GOALS 6. Utilize T.V.Inspection equipment and personnel to maintain and improve Upgrade and maintain an efficient Wastewater Collection system,utilizing mapping program. professional maintenance and management practices. Develop a strong rehabilitation program in order to effectively improve the Wastewater 1989-90 1990-91 Collection system. Continue to improve the utility mapping and automated PERFORMANCE MEASURES ESTIMATED BUDGET maintenance management program. Sewer Main Stoppages 95 125 OBJECTIVES Sewer Mains Cleaned(L.F.) 35,000 40,000 1. Provide improved technical,supervisory and customer service training Total Work Orders Completed 575 600 assuring an understanding of responsibilities, authority, and the Man Hours 30,160 32,032 importance of performing job functions competently and professionally_ 2. Continue to inventory the Wastewater Collection system; implement and maintain a mapping program. PERSONNEL SUMMARY APPROVED'APPROVED".APPROVER 3. Provide accurate information for rehabilitation,utilizing visual inspection • " ACTUAL" " BUDGET "BUDGET,..: BUDGET." and smoke testing techniques,and accurately documenting information. POSITION CLASSIFICATION FY.s9 9R. FY 90-91"" FY.89,99."' :FY 90-91' 4. Utilize T.V. Inspection and Sewer Cleaning equipment to continually W/WWSUPERINTENDENT: 0.20 0.20 S9,096 .:':' •$9,888•.::., improve a preventive maintenance program for the Wastewater Collection ASSTWjWWSUPERINTENDENT: 0.10• • 0 3,578: • 0 . OPERATIONS.MANAGER" : 0.35. 0.35: 10,477 !1,561 •W/WW MAINT.,SUPERVISOR 0 30 = 0.30 .: .", 9,072; 21,800 18,836' .12,345 SUAGET:SUM.MAFIY::'. •;:'::::: ":::".:: " :: • SR, • MAIN'€EI!<IAt�IGE FOREMAN• � 1 :"':. 0.90':.'::.:.;::::..19,488:.. " .18,993"", APPROVED" >'UTILITIES • • •• 10;912::>% "• ;;!1;822 'ACT 'ACTUAL" BU ;...:. ....:. .:. .... .. ..:.. DGEI':: :,>' :UTILITIES DREW LEADER ,•"• .".02�: .. " ,:•03Q, :'" 36,775 ":::;:84274" ACCOUNT DESCRIPTION :FY 88=89. FY89-90 s... _ FY90 99 W ARE1[OUSE COORDINATOR 0.50. 0.50: 8,472 • SENIOR • ...:: SALARIES&:BENEFITS:". :;::;;; :> :. '.,$315,873 83t)9;339 "... 5438;169 •.>: SECRETARY'.`;'; 0.25 4;083. 4;504.`: SUPPLIES 14,071" 11,181 • 20,264 SECRETARY:. 0.30. 0.40 4,764:::;::;" W •;::•MAINTENANOE;: ., r. ";:;: : :;:";;,,..-•28a43: .'-..:.4B.643" " ' 71,320 SY$TEMSOPER :.;. ' 1. 6 :: :•;_ ";.1b;732:<"" . ;:98343.:!jWW,. i:�t PROFESSIONAL SERVICES •� ` 2,645: ": 164.: ' 7,845 •WEW W"SYSTEMS OPER.#2". 3•; :2.70,• 76�364. j42,658. :. PURCHASED PROP.SERV. 20,104-, " • 29,498 24,602 W/WW SYSTEMS OPER.#3 1" 0 50 " " ' `.15,378 OTHER•PURCHASED.SERV. •9,427-:' • 11,24T' 17,927 OTHER SALARIES. 24,370 24,370 ." CAPITAG0UTI;AY ; : :`:: ` :: .. '48,Q12'::: 19,421 53,400 TOTAL SALARIES " 287,574 • . 359,380 ACTMTY CENTER TOTAL;: :':;>"$438,238" 427,493:` $634,327 -.TOTAL BENEFITS ,O AL' 55 640;• 79,789 SALARIES&BENEFITS 12 1 $343 14 -TOTAL 7.40 .. ,2 5439,169 ri+v e.f f'!".1Isr.n, 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 51 - PUBLIC UTILITIES 96-WASTEWATER COLLECTION 626- SEWER TAPS ACTIVITY DESCRIPTION Provides the construction of wastewater collection service connections 3. Enhance the computerized utility mapping and maintenance programs to residential as well as commercial customers. be providing sewer tap locations and sizes at the time the taps are installed. GOALS 4. Improve planning and scheduling of activities,which will reduce operating Provide an efficient means of wastewater collection in a timely and costs and Increase productivity,by utilizing personnel and resources professional manner, while considering the health and welfare of the in an efficient manner. community and employees. Provide accurate information of all sewer taps. 1989-90 1990-91 PERFORMANCE MEASURES ESTIMATED BUDGET OBJECTIVES 1. Thoroughly train employees on wastewater service construction Sewer Taps(New Connections) 170 175 equipment and techniques along with customer service training to Man Hours 7,592 5,512 assure quality,professional job performance. 2. Conform with all rules and regulations of the governing officials for wastewater in orderto protectthe community and environment,as well as the employees involved with the installation of the taps. PERSONNEL SUMMARY. APPROVED APPROVED APPROVED .,;ACTUAL ::::.BUDGET BUDGET: " "BUDGET: POSITION CLASSIFICATION, fY 89 90;.'.FY 90 91: ::' FY 89-90 . FY 90-91 • W/WWSUPERINTENDENT :' :; 0.10 • ,';,,0.10,; :•: ". .$4,549;: ;;::54,944 ;;' OPERATIONS MANAGER. `. 0.16:. BUDGET SUMMARY:. . 'APPROVED , SR. •MAINTENANCE FOREMAN 0 .0.2Q . �•�.` 4, ACTUAL.:: : ACTUAL:; BUDGET:. . MAINTENANCE FOREMAN.. : U 0.10 >: 0 2;1.11 ACCOUNT.DESCRIPTION:::: FY 8849. • FY8940 "-FY90-91: UTILITIESCREW:LEADER' 3' : 0 • • r 17,983 HEAVY EQUIRMENTOPER:aI. • 0 >'0 . • '19,69B'% :. " ` :A: SALARIES&BENEFITS • Sa; $13,209" $84,915 SRC UTILITIES WORKER::' 0 15,794 ' : :0.`, SUPPLIES. 3;;'; ;`>:`>;;; '>;: • 4293 • 8,264 8,860 UTLIITIESCLERK. >::':. • 0.20 0 • MAINTENANCE;:: ::''•<:: " ::.92:... 340:. : 2,375: GRETARY 0 PROFESSIONAL SERVICE$ 0 0. : 0 W/WW SYSTEMS OPER.41 • . 1 • 1 • • Q., 17,381 W/WYV1.1,792:,. ••.PURCHASED"PROP:SERV:':' •b90. 5.46 • 630 SYSTEMS 0 0 •OTHER SALARIES`PER 0 . .;�2 #,.. . 0,80.. OTHER PURCHASED SERV._":;..' 0" 359 0 TOTAL:.:.....: " 0. .:: ; < : 0;,::" <': ...: 0 OTA SALARIES 71,735; 53;215<" „" ... ,. `.TOTAL BENEFITS. " 14,792 ACTIVITY.CENTER TOTAL:.::: $4:975.': $20,718 ' S78,880 • S T TOTAL SALARIE &BENEFITS • 3 65 2.66 $88,527 :: .yB4,915.' City of College Station 225 226 1990-1991 Annual Budget UTILITY BILLING FUND SUMMARY APPROVED APPROVED FY 1989-1990 FY 1990-1991 FROM WORKING CAPITAL $0 ($7,386) REVENUES: TRANSFERS FROM SANITATION FUND $27,070 $32,126 FROM ELECTRIC FUND 559,457 663,943 FROM WATER FUND 270,705 321,263 FROM SEWER FUND 45,118 53,544 TOTAL TRANSFER 902,350 1,070,876 TOTAL AVAILABLE $902,350 $1,063,490 DISBURSEMENTS: DEPARTMENTAL BASE BUDGET 830,258 $942,409 GENERAL FUND ADMINISTRATION 80,802 141,050 CONTINGENCY 0 20,000 TOTAL DISBURSEMENTS $911,060 $1,103,459 ADJUSTMENT FOR UNEXPENDED APPROPRIATIONS (23,858) (39,969) TOTAL EXPECTED DISBURSEMENTS 887,202 1,063,490 CHANGE IN WORKING CAPITAL $15,148 $0 City of College Station 1990-1991 Annual Budget UTILITY BILLING FUND - SOURCES OF FUNDS FISCAL YEAR 1989-1990 $902,350 _ 5.00% TRANSFER FROM SEWER FUND $45,118 30.00% TRANSFER FROM 62.00% TRANSFER FROM ELECTRIC FUND $559,457 -_ WATER FUND $270,705 FISCAL YEAR 1990-1991 $1,070,876 3.00% TRANSFER FROM SANITATION FUND $27,070 5.00% TRANSFER FROM - SEWER FUND $53,544 • • 82.00% TRANSFER FROM ELECTRIC FUND $663,943 _ = 30.00% TRANSFER FROM WATER FUND $321,263 - 3.00% TRANSFER FROM SANITATION FUND $32,126 City of College Station • 227 228 1990-1991 Annual Budget UTILITY BILLING REVENUES FISCAL YEAR 1990-1991 ACTUAL REVENUE TOTAL ACTUAL BUDGET YEAR TO DATE ESTIMATES APPROVED ACCOUNT DESCRIPTION FY 1988-1989 FY 1989-1990 9/30/90 FY 1990-1991 FY 1990-1991 UNRESERVED $1,000 $0 $4,624 $0 $0 SUBTOTAL INTEREST ON INVESTMENTS $1,000 $0 $4,624 $0 $0 SALE OF SURPLUS PROPERTY $600 $0 $0 $0 $0 SUBTOTAL MISC NONOPERATING REVENUES $600 $0 $0 $0 $0 REIMB ADMIN: ELECTRIC $549,256 $559,457 $559,457 $663,943 $663,943 REIMB ADMIN:WATER 265,907 270,705 270,705 321,263 321,263 REIMBADMIN:SEWER 44,054 45,118 45,118 53,544 53,544 REIMBADMIN:SANITATION 25,641 27,070 27,070 32,126 32,126 SUBTOTAL REIMBURSED ADMINISTRATIVE $884,858 $902,350 $902,350 $1,070,876 $1,070,876 TRANSFERS TOTAL UTILITY BILLING FUND $886,458 $902,350 $906,974 $1,070,876 $1,070,876 City of College Station 1990-1991 Annual Budget UTILITY BILLING FUND - USES OF FUNDS FISCAL YEAR 1989-1990 $911,060 • 19.98% METER SERVICES $181,859 71.17% UTILITYBIWNG 9848,399 114 8.87% TRANSFERS TO FISCAL YEAR 1990-1991 OTHER FUNDS $80,802 $1,103,459 1.81% CONTINGENCY $20,000 24.81% METER SERVICES 1 $273,733 80.80% UTILITY BILLING 8888,878 _ 12.78% TRANSFERS TO OTHER FUNDS $141,050 City of College Station 229 230 1990-1991 Annual Budget MANAGEMENT SERVICES GROUP CITY MANAGER I • EXECUTIVE DIRECTOR MANAGEMENT SERVICES I MANAGEMENT SERVICES I I I I I ** 1 MGMT SERVICES ADMIN I PUBLIC REL/MARKETING I I ENERGY MANAGEMENT SERV 1 I MGMT INFORMATION SERV N ! UTILITIES CUSTOMER SERV 1 l I I I I I - ADMINISTRATION - ADMINISTRATION - ADMINISTRATION ADMINISTRATION BILLING/COLLECTION - PUBLIC REL/MARKETING FACILITIES MAINT MAINFRAME SYSTEMS - METER SERVICES - PRINTING/MAIL - LIBRARY - MICRO SYSTEMS - ENERGY CONSERVATION ** Utilities Customer Service Operation is funded through the Utility Billing Fund. City of College Station 1990-1991 Annual Budget UTILITY BILLING FUND SUMMARY .:EXPENDI ` ACTIVITY' ::: :>;»::::>.>::>::> ;::::. . :. :> ::>:::1� t� fT r AL:•:: :>: ::::>:: :::>:>I Ea E ?:>: ::::>::>:.::APPRG Y :::>:I UIXEI r-1 iM::> ': .. ........... ... ..... ..}31t. il`+1 LL ............ ....:::....:::::...::...::::.:� .� -.:::...................�lt�$ ::;>:'>::>::>:::;:::>:.::':>:::: .:�6�55.�4.... ............. ... 6f..�. .... .....:....-..3$&..:$:....::::,:.:.:::::.:::::.:::......... ..::;:::>:;:'>::::'�::>:'>::::ME�:�t: 'r..��! � ::>;'<:>:'>::>>::>::>:::z:;::::>:>`::::>::>::;::>::>;:::>:::`:::::><;::::165`�7'#` :>: `.'?< >>'>::';::>::>i$1'85$:> ::[:>'<>>:>'':::::::..:::.Z$,�`:T:T><>:::>>'::>;:::':',:::: `:'�'6$f$$ . .:.....-.......-.... .� 3$: '`::>:::: :[>'::<::'.�t3-'.�`k►`>::'>:::'[:.> .............:.....:.:. ....:.......:::....:..:.:::::: .:::.::.::::: :::.:...:::.-:..:.:. ... �. 1�J�-"• :::'..::.;:.:'.:::.;:.:':.:.B�JI•?Gib:::.::::::; :.;::. ` ��:?'1�4t..... ...: • Qll S. .. • .. .•-.... f�t�t,.... FAQ..:::.;. •. �::::::>::>..:<:::::::>::::><: :;:::»:<::::>::::::::;:>::::: � t1=1 x-r1 N. ................. :.... .�$:�-$>�... ..... ..- ... ... .moo. ....... ..... .... ... �► ::::. ':.::.' ....... ..-�.� ................ .... � �0 .t? ...�.... ••-••. •• •••••• •••• •• f f ••• 6••• •-•••••••'v::":::::••:::'' :•••••• • • ....• :...• 'i: '.:.:.::i';:jj!:i::.i::..:.`i::'.. :.:.::.':::..:.:'i::i::.:ii:i•:-::::}i::.:}i:4<.p::'.i:::.i::�;Ci:;i:;:..i:::::;.'i'::.:: ,::::.;:;�Ml�?�[DES.::..:.:::;:::..;':.:'::.;:.;...:.::":..;". ::':'.:.'.; .. ;'.. 5f�3�:.. ... .::. :.::... ..:�45} ::... ..:: ..... .. x $... .;.:. 8,;45;." ..'.'.:::>:..:..;:.;:$•:;:.;:�.;'.;:' :::.: ...;..,.; '>::.:` :'::.: 24 t9+::::'.;::'`:.'::: • t::$410 . .:..:... ..: .:.':•:;..:�:..':ice i .:...':: :.: �:.. .: .: .. .. ..... ::>' S t N se e s°:.> ::..: :.:;::: : :' .::.: '::>' :::;: ::'::. :>'::::: v ' :: <<> :<>`: :; ' :;: :: .::: %, • :">?:: .....:.-:...... .:...3.�.......... ... • • ••••• • :•; ;;:..•:•:•:: ..::. .::•••-••••••-•••• :::....::.. :.... ::.:. :•:::•- B J€)•GB•l•:.•:• ::<:::>::::•::•.:• 17• Ef::>::`::;::>::::;:.:::: :' #•31•1DGsET;::..: F3�G•t• • N[EI C3Eb;'' :;[:::r:;':B E1 1�7:'>:. [B E t<(=F C1llt1::::':: •[:::::" >`:'::::'>;::: >:::>::::;'.>:';:. >:?ACTIV1 Y..:: :,`;:;.s::::;::>: :` '+'.87 88::::';::'':.>'» :.»°::' ':Ft 88$$;'.:::...:::;:: FY 80 94::>•' 1:Y:911:8�;:: : .. .::: '° ! $f:>:>:;'.:':`:(11'90 7f3 F1,:'.$f' .:.:: 2 :5E? '.. ': ::.:.;' > '• ?,,:: '. :>;:4 +% .:::.::..:..:..::.: .::.. .• • �-�: .::::>:..;:.:- ::;:. . 3(3 5Q: . .:. ::..• -':.:: :.:::24sET.>. .. ;:.;;>':..:..::�=50-::.`.'::.;.:':., :�3<2$%.:'::..: '. City of College Station 231 • 232 , • 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 60- MANAGEMENT SERVICES 23- UTILITY BILLING 671 - BILLING COLLECTION ACTIVITY DESCRIPTION The Utility Billing division is responsible for billing,collection and accounting 4. Balance the cashier daily with no errors 95%of the time. for all utility accounts. Strong emphasis is placed upon positive public 5. Fairly enforce all billing and delinquent cut-off deadlines. relations. 6. Encourage and promote good customer service with the public and other entities,in an effort to reduce customer complaints. GOALS 1989-90 1990-91 To bill all utility customers for electrical, water, sewer, and sanitation services provided,and their drainage assessment,in a timely and accurate PERFORMANCE MEASURES ESTIMATED BUDGET manner. To enforce all rules and regulations of the city billing ordinances in a tactful and professional manner. Work orders - 36,733 Bad debt - .39% OBJECTIVES Number of bills mailed - 217,615 1. Maintain a billing accuracy level of 98%. 2. Provide employee training on billing procedures,rates,public relations, and meter reading. 3. Hold accounts receivable bad debt to 1%per year. DGETSUMMARY1 • :.APPROVED."APPROVED APPROVED. BU PERSONNEL SUMMARY APPROVED:. ACTUAL'' BUDGET.. .BUDGET. . BUDGET' POSITION CLASSIFICATION: ..;:Fl!.89-90": FY 90-91 FY 89 90. " 'FY 99-91. .1-: ACTUAL. ACTUAL: BUDGET ACCOUNT;DESCRIPTION FY 8849 FY89-90 FY90-91 _ UTILITIES.OFFICE MANAGER • 1 . '. " 1 $32,985 $36.233 .: SALARIES&BENEFITS 5475,232. . 5503,540'1,,... $539,036 . 21,253 �12037: :. UTILITIES POST:SERV SUPERV." . 1 i STAFF ASSISTANT i . 1 1 22 058 26 037 SUPPLIES ." ::;: 1012 15,653: : 17,900. _ SENIOR CUSTOMER REP. 1.i 5 : 5 99028 11.7,332 . MAINTENANCE' _ : . 8230': 2Q,858 7660 CUSTOMER SERVICE REP 13" 13 215;581,: 211,273 . SECRETARY 1 1 .14,86Q '" .18,543. PROESSIONAISERVICES 4:" . 0 0 • PURCHASED PROP:SERV: 13,634 •: " ."19,460. 19,837 PART-TIME CUST.SERVICE REP. 0.5 0.5 6;1.62, 7,530 OTHER PURCHASED SERV: 63;021 62,176" 82,943 OTHER SALARIES. 7,000 7,000 CAPITAL OUTLAY . " 279 44,255" 1,500 TOTAL SALARIES : 419,604- 447,685,. ACTIVITY CENTER TOTAL $584,412" $6&5,942 $668;676 ' 'TOTALBENEFITS 8i 478' 91,351. . TOTAL SALARIES&BENEFITS 22.5: 22.5 8501,079 $539,036 . City of CoIIPnA Stntinn 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 60- MANAGEMENT SERVICES 23- UTILITY BILLING 673- METER SERVICES ACTIVITY DESCRIPTION Meter Services is responsible for connection and disconnection of electric 5. Train meter readers initially with lengthy accompaniment on routes by and water meters. It Is also responsible for monthly reading of these lead reader. Provide continuing training through attendance at training meters. schools for meter tampering and meter Installations. 6. Answer all customer Inquiries on policies and procedures of utility GOALS billing and rate structure in a professional manner. To provide timely, accurate and professional services to the citizens of College Station in relation to connects,disconnects and the reading of 1989-90 1990-91 electrical and water meters. PERFORMANCE MEASURES ESTIMATED BUDGET OBJECTIVES Number of work orders completed/mo. - 2,228 1. Provide same day utility service to customers who make request by Most meters read in one month - 5,788-May 1:00 P.M. Number of meters read - 28,207 2. Complete 800 work orders a day during rush times of May and August. Reading accuracy(%) - 99.89 3. Read all electric and water meters each month. 4. Maintain a meter reading accuracy level of 99.5%. BUDGET.SUMMARY PERSONNEL SUMMARY: .. APPROVED.:. ACTUAL. : B A A POSITION CLASSIFICATION ..�89-9(2:. FY 90�9 1,E� �F1!88=90 $F7 9D-91 CTU � UDGET ACCOUNT DESCRIPTION: FY.8$-89: FY89 90: FY90 91. METER SUPERVISOR 1 1 • =24188> 526,393: SALARIES:&BENEFITS'':' $142898' • $186,482•:'.:: $173,224'' METER•SERV.REPRESENTATIVE 1_ 1 • 20081 22;637 SUPPLIES,; 6,32?. 6,128. 10,845 METER SERV.TECHNICIAN 1 1 174873 • 4184, • MAINTENANCE;. 841 : : 3;336:: 1;750'. ... LEAD METER READER, 1:'. 1:• 17;373 19,022,' :...:'.PROFESSIONAL-SERVICES: 0:. 0: 0: METER READER. • 9: 3•: 42,481::. 45,894, PURCHASED PROP.SERV.:,•`•• 1,712 1 904 1;975 . OTHER SALARIES.': • 730Q 7;300: OTH•ER PURCHASEDSERV::,:.•: 2,308 ::' 2•r196 6;729 CAPITAL:OUTL Y 11,089. . :.< 5,636` • . 79,21 a , . 'TQT ,27B•, ALSACARIE$;:: :: ::_:; 129 : . _ ... TOTAL BENEFITS • 26,120': •30,594 • :ACTMTYCENTER.TOTAL. St8$;270'``. $179,677: -•'_S2T3,T33 •T 7• pTAL SALARIES 4.BENEFITS 7 8155,396 .: 5173,224:. , • City of College Station 233 234 We're Committed ‘‘ To Excellence 1990-1991 Annual Budget SOLID WASTE COLLECTION FUND SUMMARY AMENDED BUDGET* APPROVED FY 1989-1990 FY 1990-1991 REVENUES FROM WORKING CAPITAL $0 $329,551 REVENUE 2,049,663 2,055,155 TOTAL AVAILABLE $2,049,663 $2,384,706 EXPENDITURES: DEPARTMENTAL BASE BUDGET $1,590,251 $1,716,625 BRAZOS BEAUTIFUL 9,000 $9,000 CONTINGENCY 15,000 15,000 TOTAL DISBURSEMENTS 1,614,251 1,740,625 TRANSFERS GENERAL FUND ADMIN.&MAINT. $161,380 $220,644 GENERAL FUND TAX&EQUITY 126,449 142,060 UTILITY BILLING FUND 27,070 32,126 TOTAL TRANSFERS 314,899 394,830 FUTURE CAPITAL EQUIPMENT 15,000 0 ADJUSTMENT FOR UNEXPENDED 0 (68,772) APPROPRIATIONS TOTAL EXPECTED DISBURSEMENTS 1,944,150 2,066,683 CHANGE IN WORKING CAPITAL $105,513 $318,023 * Fiscal Year 1989-1990 Budgets Reflect the Amended Solid Waste Collection Fund Budget. Budgets Reflect 5 Months Of Operation (5/1/90-9/30/90) City of College Station 235 • 236 1990-1991 Annual Budget SOLID WASTE COLLECTION FUND - SOURCES OF FUNDS Because of the Budget Amendment to the Sanitation Fund a representative graph for Fiscal Year 1989-1990 Is not available. Any comparisons drawn between Fiscal Year 1989-1990 and Fiscal Year 1990-1991 would not accurately reflect the true relationship between those fiscal years. For these reasons the prior year graph has been omitted. FISCAL YEAR 1990-1991 $2,055,155 48.9% COMMERCIAL REVENUE $1,005,000 -. J . - . 1.33% TRANSFER FROM LANDFILL $27,255 4.38% EQUITY REBATE FROM BVSWMA $90,000 2.57% MISCELLANEOUS REVENUE $52,900 42.82% RESIDENTIAL REVENUE 5880,000 City of College Station 1990-1991 Annual Budget SOLID WASTE COLLECTION FUND REVENUE FISCAL YEAR 1990-1991 ACTUAL REVENUE TOTAL ACTUAL BUDGET YEAR TO DATE ESTIMATES APPROVED ACCOUNT DESCRIPTION FY 1988-1989 FY 1989-1990 9/30/90 FY 1990-1991 . FY 1980-1991 RESIDENTIAL $1,213,986 $1,116,836 $816,101 $880,000 $880,000 COMMERCIAL 258,042 708,781 924,386 1,005,000 1,005,000 LANDFILL CHARGES 155,157 211,896 82,166 0 0 DRAINAGE FEES 153,517 0 0 0 0 INFECTIOUS WASTE REVENUE 0 59,150 0 0 0 SUBTOTAL CHARGES FOR SALES/SERVICES $1,780,702 $2,096,663 $1,822,653 $1,885,000 $1,885,000 DUMPSTER SALES $1,754 $0 $7,037 $10,000 $10,000 PENALTIES 0 0 3,723 20,900 20,900 MISCELLANEOUS OPERATING REVENUES 6,078 12,000 0 12,000 12,000 SUBTOTAL OTHER OPERATING REVENUE $7,832 $12,000 $10,760 $42,900 $42,900 UNRESERVED $1,449 $5,000 $15,159 $7,000 $7,000 SUBTOTAL INTEREST ON INVESTMENTS $1,449 $5,000 $15,159 $7,000 $7,000 OTHER INTEREST EARNINGS $0 $0 $0 $0 $0 SUBTOTAL OTHER INTEREST EARNINGS $0 $0 $0 $0 $0 CASH OVER/SHORT $0 $0 $0 $0 $0 COLLECTION SERVICE FEES 9 0 11 0 0 SALE OF SCRAP 388 1,000 265 3,000 3,000 SALE OF SURPLUS PROPERTY 720 0 0 0 0 OTHER 5,569 0 2,447 0 0 SUBTOTAL MISC NONOPERATING REVENUES $6,686 $1,000 $2,723 $3,000 $3,000 ADMIN TRANSFER: LANDFILL $0 $0 $0 $27,255 $27,255 EQUITY REBATE: BVSWMA 0 0 0 90,000 90,000 SUBTOTAL TRANSFERS $0 $0 $0 $117,255 $117,255 TOTAL SOLID WASTE COLLECTION FUND $1,796,669 $2,114,663 $1,851,295 $2,055,155 $2,055,155 City of College Station 237 238 1990-1991 Annual Budget SOLID WASTE COLLECTION FUND - USES OF FUNDS Because of the Budget Amendment to the Sanitation Fund a representative graph for Fiscal Year 1989-1990 is not available. Any comparisons drawn between Fiscal Year 1989-1990 and Fiscal Year 1990-1991 would not accurately reflect the true relationship between those fiscal years. For these reasons the prior year graph has been omitted. FISCAL YEAR 1990-1991 $2,135,455 51.87% RESIDENTIAL 0.70% CONTINGENCY& COLLECTION S1,107,838 MISCELLANEOUS S15,000 ...................... 18.49% TRANSFERS FOR ADMIN.&MAINT. S394,830 0.42% BRAZOS BEAUTIFUL S9,000 28.52% COMMERCIAL COLLECTION $808,889 City of College Station 1990-1991 Annual Budget PUBLIC SERVICES DEPARTMENT CITY MANAGER ASSISTANT CITY MANAGER COMMUNITY SERVICES IPUBLIC SERVICES I ** I I I I PUBLIC SERV ADMIN N (SANITATION SERVICES' I FLEET SERVICES II STREETS DRAINAGE TRAFFIC I I I I III I 1 I I ADMINISTRATION I I - LIGHT TRUCKS STREET MAINT - HEAVY EQUIPMENT II- DRAINAGE MAINT II- TRAFFIC - PREVENTIVE MAINT COLLECTION II LANDFILL PARTS OPERATIONS I ( - RES COLLECTION - LANDFILL - COM COLLECTION OPERATIONS CONTRACT ** Sanitation Services Collection Operation is funded through the Solid Waste Collection Fund. Sanitation Services Landfill Operation is funded through the Landfill Operations Fund. City of College Station 239 • • • 240 1990-1991 Annual Budget SOLID WASTE COLLECTION FUND SUMMARY •• ACTUAL BUtGET • ••• • •ACT UAL:;: " REQUEST APPROVED ... . ; .. ........... • ..........• ;• .• .....• :4°34. *.:7.74) %::::.• • ••••• •••••••••••••• .....•••• •• •• •• • •••• • : "•••.•:•-••• • ••• •• • •• ••• ...--••••••••-•••••••.••••• ••• • ••• •••••••••-•••••-•:-.••••••••• •••----••••••• •••••• ••••• • • • • ... ........ • ••• ••••• . .... •.: $UPPLIES • •..: 684608 71O18 . 777 " 734O 73 40 • .• • OTHER PURCHASEDERV ". .%. APTAL OUTLAY 13 586 : • • :: ••::-.,4,50.4totii .... • .•.....:.: •...• ••:.•••• ••:. .:•..•• . ...• -x590;$58::.:.- :Si. 414:- ""- --..... •.-:••••%:.:•,•-•;'••:::::::::::-PERSONNEL$LIMMARYBY DIVI$OIN• •• ...•••• • APPR•-•:::?:::••••••••• .:•-•-•••••••••- • : . • •.... '••••. •••• .•.'••••:•• : •••• • • •••••:„:::.• , • •••: •••••' . :•••••• : E: • LI..• ..0V9T . • . • • UtGET BUDGET " .....guodg,r: titaii;A:"'•:-..• ....•• •- . „. 6.690 • • • • • • • • . • .FY•90-al • •••.••••••• .•••FY:$0,9•I- ••.FY 00 TO FY t • ••$OLP WA.4 • • • % % • •.•: • •••... • ..• • - • • :. •• • . • . 11:00••••:„: , .•• .1.j..:00••••••• :a4.3.3% •-•• • :44-;25 .• • ....:42.00 • • City of College Station 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 44-PUBLIC SERVICES 71-SOLID WASTE COLLECTION >'.;: '...::. :.'. ::. • • ... I�ECtc}MMEI!�€3Eb:.. �r ,,ybANQF'I�:•�; ' :. ':;>:.: ::: •:;::;.:> >. :;`. :>:»:; :'::::::::: :::::.::< .:':'.;:: :>,:•.;. :.:. • :. ACTUAL:>:>:' : BUDGET `: •>:: ..:;.:: .:.::AC'UAl<::>� >:REQUEST .:: APPROV 3:,.::,.•8 (( Y'F 711 ' : ' ' :.>° ::: :'>:'::;::>::';:.>::>::` ::.>A ' >::> ':•:::>:�;':::::::.:: ...;;:'.FY 89 `f 68-9Q $S�. 9fl�.... .. . .... %:'. i• 1£'3 hfTIAt 9; 7 .49 :: ,::' >:::.> t� ::.>::::.::'::` $ ... 1,49�l:'f96.,:::>'::.:::, �•16$ :::> • :# q4: :: ; :. :.::;:.;:.:::.<..a MER LLQ�TIQ ►.;.;:: . .::::. .::.. 9#: ;i::::':? ::; ?6 a9T. . .:,:';'::>:> ":> ? ; BQ: •• Q;#RSa:::: :'` :' St�8 9$4:`:::.:' :?$9c s.:': <::;•:::>::>`::>>:3 1ti t'AI:€ TALM.:"••>:::;:::::»>:'>:::::::.•-•••:>::::>: :::'.>::>;>:" : ::>::.>::::: 7fx: €::: >:::::.:'>:>.S#'>d2�F: .:.:. ....;. ... • ........ ... S�3.....� ..,....................... ............. ........3968+ ... . .. ..... .... f. � ::: ..�>:<:>:::'. .:��, ;4$£t::.::. s :s9�: .>::;>:..;� .;>::�i,pis;I��.::. ; °°:.:.: .>:::�:*..:::.: • RECOMMENDED°:;;:: ::• . ::<:.:;,• % • . • E:.I ...:;. •�Ci-#A E3 • ;F;::•' M ; � • ::.�.:.,.:. ::.:. :. ;::..;:.>::':.:'.>: .;::::..'::;:::>::.;>::>::::Q►.AI�I�k�IQN:> :;.;r: ''.;: . . .. .$$-�' .. .:: ....:: . . �9-�.':.: ::'>::';:.>"'.: ..... $�1-9�. .90.�2 .. ...... 9Q,9 .... .. . '��. C.�.. .�.. ...... >: 'PPL# :.:: ;;::: >:::' MAINTENANCE.>::::' » : >:;.:::: .,. #17::' +!$$ :•. • 2 :. $$ i' ' ['i:' :: :.r::. .. &i3. ..0 596$r . + 6 . + 9... ffi �$4#$;&5$:: ''': >: ..$ ,. .R$.6 5:.;:>.'.:;::; '•:a2(# *:::;'? .::, • • : BUDGET ;:�:<<,:,::: ` <:��Ir..:.• i���r:° :::.i�E#t �c�II�r':':' :. • •..': ;::.:: :>;<.:A ��rt `r::::; ss�o ' .90 # :: €ESIDENTIAE° ECHO 3 #�t3` 2E?,00' . 2Q:0$'.• g 33ry�':;: ':..;. r.. '::..iiiv1iQ1.-.roTAL` ; : :'':':::':;::':" 3$.#X#. . 39 t�tk: 36 00 • 3#:i79 • City of College Station 241 242 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 44- PUBLIC SERVICES 71 -SOLID WASTE COLLECTION 582- RESIDENTIAL COLLECTION ACTIVITY DESCRIPTION This Division Is responsible for providing collection of residential non- 3. Provide training to all personnel on each critical aspect of the job hazardous wastes generated within the City for transport to and disposal (lifting,operating equipment,etc.). at the BVSWMA Sanitary Landfill. 1989-90 1990-91 GOALS PERFORMANCE MEASURES ESTIMATED BUDGET To collect and dispose of solid waste in accordance with the rules and regulations of the Texas Department of Health. To perform special Manhours 66,560 60,320 collections as required. Tons 30,216 31,468 Manhours Per Ton Collected 2.20 1.91 OBJECTIVES Number Of Special Collection Requests 4,285 4,600 1. Providetwice-weekly residential and daily(except Sunday)residential collection of non-hazardous solid wastes. 2. Provide special collection of extra-ordinary accumulations of rubbish as requested. BUDGET SUMMARY PERSONNEL SUMMARY APPROVED • - APPROV . ACTUAL BUDGET BUDGET BUDGET ACTUAL - ACTUAL. BUDGET' POSITION CLASSIFICATION FY 89-90 FY 90-91 AFY 89.90p" APPROVED FY94-91 ACCOUNT DESCRIPTION FY 88-89 FY89,9G. : ':FY90-91 SANITATION SUPERINTENDENT 1 1 $$6903 340,339 SALARIES&BENEFITS $558781 $504,720 $538,474. ' .; SANITATION FOREMAN 1 1 28,056: 29,163 SUPPLIES. 22,740 38,081 45,753 TRUCK DRIVER II 2:. 2 42,659 ;30,563...MAINTENANCE` .. 37682:' : 68,559 66,240 . PROFESSIONAL SERVICES: 0: 1,344 96,600 ,.. ROUTE MANAGER 15 15 124 714 258 37T" ." PART TIME GRADUATE 1 = 1. 0 12,744 PURCHASED PROP.SERV. :" 16,925 132,703 308,111 = OTHER SALARIES 42 316 43,400 OTHER PURCHASED SERV:." 27,854 35,183 40,458 CAPITAL OUTLAY 93,513 88,719 12,000 TOTAL SALARIES 274,648 414,586 TOTAL BENEFITS 135,236 123,888 ACTIVITY CENTER TOTAL $757,495 $869,309 $1,107,636 TOTAL SALARIES&BENEFITS 20 20 $409,884 $538,474 City of Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 44- PUBLIC SERVICES 71 -SOLID WASTE COLLECTION 584-COMMERCIAL COLLECTION ACTIVITY DESCRIPTION This Division is responsible for providing collection of commercial non- 3. Provide training to all personnel on each critical aspect of the Job hazardous wastes generated within the City for transport to and disposal (lifting,operating equipment,etc.). at the BVSWMA Sanitary Landfill. 1989-90 1990-91 GOALS PERFORMANCE MEASURES ESTIMATED BUDGET To collect and dispose of solid waste in accordance with the rules and regulations of the Texas Department of Health. To preform special Manhours 43,680 39,520 collections as required. Tons 19,640 20,454 Manhours Per Ton Collected 2.22 1.93 OBJECTIVES Number Of Special Collection Requests 4,285 4,600 1. Provide twice-weekly commercial collection of non-hazardous solid wastes. 2. Provide special collection of extra-ordinary accumulations of rubbish as requested. BUDGET'SUMMARX:':_:; • PERSONNEL SUMMARY APPROVEQ_ APPROVED APPROVED: APPROVED` BUDGET- . BUDGET:: BUDGET, >..Bupp07:`.`; POSITIQN pkASS1FriAT10N FY 8940 :, :FY 90-91:: .ACCpUNT;:DESCRIP'EION `; ':;. ._F5C8$-8�:::::: FY8$.90' ;:FY90-91 . . ;;. SANITATION FOREMAN $20.272 521,79B? .._. • RUCK DRIVER Ii; <2: ,.:: .. .2;. 26:822: ;:;;;29,8�.:::: T :;:. • SUPPLIES: ::::: ::': ':;:': 2,954'; 22,337;:_ ;;:';:,27,649' : ;. fi23;629::. ROUTE MANAGER • ;:'4:•; .;: .. `g: �; : MAINTENAINCE>.< :_1A;412 ..:: 31,399' •45,300. OTHER SALARIES, '2,000 20,720 PROFESSIONAL'SERVICES:: 0 0 0 PURCHASED PROP.SERV. ,. 1• ,864 17,414 1130,109 TOTAL SALARIES :49,094 .1 ' 195,977 OTHE PURCHASEERV. R. D S 3,475:. ;. 8;730 • 12,030 TOTAL BENEFITS 41,061 :63;224 : CAPITAL UTLAY.;: :. 16,144. 86,324 84,700. TOTAL SALARIES&BENEFITS 3 11 990,155 $259,201 ACTMTY:CENTERTOTAL $211,222 , $467,180 $608,989 City of College Station 243 • 244 1990-1991 Annual Budget DIVISION SUMMARY DEPARTMENT DIVISION 44-PUBLIC SERVICES 73-SOLID WASTE DISPOSAL • : AMENDED RECOMMEND . • . % :{•••••• —.REQUEST..... F41 . . . . " .. ' .AMENDED' ::•: • REOQMMENDEfl ••:•••••••.-...• HANE IN . • •• • . . • •• :::::::::: •• • • • 1684 . 4 O 003 • . 1 58OTHER PURCHA$ED5RV :.. •••••.:: . . 17067 131 : .•.. 711 •••• .:.•0: •; • • ...• . .• . : : • ::::::.::: •• ...... • . :: •. : • : • : .. .............................................. • • ......... .... . - •.,.. • • •" APPROVED - • ••••• - • •: • • •• • ..• •• .• 9ECPM/4. 0017,1.. BUDE1 BUDGET OM . Fy90-01 . DISPOSAL 500 • 800 : . • • •-•:::•••••••• . ................... ..$.40-• •: • •••••••••:.:::::::.100.-A00: *Fiscal Year 1989-1990 Budgets Reflect The Amended Solid Waste Collection Fund Budget. Budgets Reflect 7 Months Of Operation(10/1/89-4/30/90). **All Actual Fiscal Year 1989-1990 Expenses Reflect Only 7 Months Of Operation(10/1/89-4/30/90). City of College Station 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 44- PUBLIC SERVICES 73 - SOLID WASTE DISPOSAL 585- LANDFILL ACTIVITY DESCRIPTION This Division was responsible for providing a controlled area of land upon which non-hazardous solid waste, generated and collected within the City,is disposed of in accordance with standards,rules,and regulations established by the Texas Department of Health. Activities included the operation of vehicle scales to determine weight of solid waste received, collection of chargeable fees,and recording landfill transactions(tonnage received)for determining the estimated useful life of the landfill. With the formation of the Brazos Valley Solid Waste Management Agency on May 1,1990 the responsibilities of this division were transfered to the Landfill Operations Fund. * All actual Fiscal Year 1989-1990 expenses reflect only 7 months of operation(10/1/89-4/30/90). . • PE RSO R U Y , . PPROVED BUDGETABUEDGET;; ABUDGET P.. : <::.: :,.:;. AP.ROVEQ` :' POSITION CiAS31flCATtOPt': . PY 89-90;:<:.FY 910-93 FY.89=90: BUDGE T:: ACCOUNT.DESCRIPTION. FY 88-89..• FY89 90':<`;:FV90 91 LANDFILL SUPERVISOR-: 1;:'::::;' : ''': 0.;; $0 HEAVY EQUIP ORERATOR Itl: 1:.:' 0• SALARIES&BENEFITS ::: ;:: $1..33; :': ': $89,439; S0. ,,. HEAVY EQUIP.OPERATORI#;,`:; 8 0 - . 0:.. SUPPLIES; 42;914 :;. ::..::17,469: 0 .:.. :. ; . : : • , SANITARY LANDFILL MANAGER ,0 0 . 0 MAINTENANCE ::;::. 52888 ;. : `31,.661 • 0. ,.. .. :<.::PROFESSIONAL SERVICES:.: • 39;378:: 9,4060 ;.; PART TIM PURCHASED.PROP.;;SERV. "4{112. : .. ..1,582 • Q_ . . IGH#N OPERATOR.' 0 or o R: .1 < r 0:.':. • OTHER PURCHASEDSERV:. . 1706T 18,376: 0; ;.:.. TOTAL SALARIES: •::;.. : 69,205 : 0.... CAPITAL OUTLAY'. : . 'S,340: 0 .. E ACTMTY CENTER TOTAi $293 022` ;':`:$173;276:. Sd:: . . -.T OTAL SALARIES&BENEFITS : 10 . - 0 589.565 S0 City of College Station 245 246 1990-1991 Annual Budget LANDFILL FUND The employees at the landfill,and the normal daily operations come under the managerial authority of the City of College Station Public Services Director. The Landfill Fund receives its revenues,sufficientto cover the cost of operations,under contract with Brazos Valley Solid Waste Management Agency(BVSWMA). BVSWMA is result of a joint agreement between the cities of College Station and Bryan.The Landfill Fund was established as a budget amendment effective in May, 1990, and accounts for the operating cost of the landfill. The joint arrangement has resulted in a reduction of landfill tonnage(tipping fees)charges from$18 to$15 per ton and should improve the overall efficiency of the landfill operation as well as providing improved service to users of the landfill. The Brazos Valley Solid Waste Management Agency(BVSWMA)was created as a joint venture between the cities of Bryan and College Station to manage the sanitary landfill site, to take possession and control of the assets of the landfill,and to provide for the continuing capital needs for the landfill on behalf of the two cities. BVSWMA was established in May of 1990 at the same time as the creation of the Landfill Fund and took possesion of the associated landfill assets of the respective cities. It operates under the direction of a board of directors made up of 1) in alternate years the mayor of each of the cities, who serves as chair; 2) the city managers of each city and 3) one staff member appointed by each city manager. City of College Station 1990-1991 Annual Budget LANDFILL OPERATIONS FUND SUMMARY AMENDED BUDGET* APPROVED FY 1989-1990 FY 1990-1991 REVENUES FROM WORKING CAPITAL $0 $0 CONTRACT WITH BVSWMA 297,990 580,285 TOTAL AVAILABLE $297,990 $580,285 EXPENDITURES: DEPARTMENTAL BASE BUDGET $264,750 $462,628 CONTINGENCY 0 15,000 TOTAL DISBURSEMENTS 264,750 477,628 TRANSFERS GENERAL FUND ADMINISTRATION $33,240 $96,148 SOLID WASTE FUND ADMIN. 0 27,255 TOTAL TRANSFERS 33,240 123,403 ADJUSTMENT FOR UNEXPENDED 0 (20,746) APPROPRIATIONS TOTAL EXPECTED DISBURSEMENTS 297,990 580,285 CHANGE IN WORKING CAPITAL $0 $0 * Fiscal Year 1989-1990 Budgets Reflect the Amended Landfill Operations Fund Budget. Budgets Reflect 5 Months Of Operation (5/1/90-9/30/90) City of College Station • 247 248 • 1990-1991 Annual Budget LANDFILL OPERATIONS FUND - USES OF FUNDS Because of the Budget Amendment to the Sanitation Fund a representative graph for Fiscal Year 1989-1990 is not available. Any comparisons drawn between Fiscal Year 1989-1990 and Fiscal Year 1990-1991 would not accurately reflect the true relationship between those fiscal years. For these reasons the prior year graph has been omitted. FISCAL YEAR 1990-1991 $601,031 20.53% TRANSFERS FOR ADMIN.AND MAINT. 5123,403 7697% LANDFILL OPERATIONS _ $482,828 2.50% CONTINGENCY 515,000 City of College Station 1990-1991 Annual Budget LANDFILL OPERATIONS FUND SUMMARY ".". - ......._ .. • Fati4D56::: . • • ••••••• ••• *• :AMS1s1051:0' • ,• ••• ••• s•... *ACTUAL ACTMTY• ••• ••••• • • • •2-$4,..70 .......... .•" ••:" A'r Ok•• i - 07 ..... •• . • :• •• o*** LANDFIU-OPERATION • • . . • • $ 5 $ • * - .:..•••-•• . • •...........,• • • . . ::.......... •• ...• •„:.::::,:- A in.Anoti •,:- • • • • .:•• .• ::t.•••CI4ANGRISP:: ••• ..• R•E• • • • ...• :•••••:. - •••••••:•••••••••• ACTUAL RQUT APPROVED BUDGET FAQM • " •••••• .- • EUDGT ACTUAL .,:.• • ••••.ffy..44,41 ••••: ••••:. •• • -"," • """" • ••• • • •••:%:•• . •$136748 $273,084 •.....Y•:••••"• .• IA„„A.•. •• • •• •••• •• • .. :":•'. .••.•.•...% '•.•. * * ••• ::: • ••• .•.. ".. • •• •• •••.:::•••... " • .: • , • • . • .. • •25404 PRQfES8IONALSERVES ' 15400 • 15 18400 . . 1935 : 8,21 :":•••.•.:••: 212 : ••• . : •:"40-01?)6:•:':•:**::"..•.-•::••:-:•:. ,•••1106q. • .2 •• . .„. • .• •• • • • : •:••• •• Dm* * ••• *.5. ..:. ***42°415°*:***:?..:* .** $245* 44 " :: • :::• ..... : •:. • ....... •••••• •.• ••••: :••••• • • • • PERSONNEL SIMMA. • . AP..!P1:1. • . . . : • ' • D• ::.• ••• OWO %CHANGE IN BUDGET • • • •••• • •aGET ".. 'f.'• • •••-• atf,t0FY:Ot •••••• • •• $8 UDGET BUDGET FROM ••• • • • • ••••• . .• 46.::::•••••••••••• :••-• ••::• • :.:. .00::::: • *Fiscal Year 1989-1990 Budgets Reflect The Amended Landfill Operations Fund Budget. Budgets Reflect 5 Months Of Operation(5/1/90-9/30/90). **All Actual Fiscal Year 1989-1990 Expenses Reflect Only 5 Months Of Operation(5/1/90-9/30/90). City of College Station 249 • 250 1990-1991 Annual Budget DEPARTMENT DIVISION ACTIVITY 44- PUBLIC SERVICES 73 - LANDFILL OPERATION 585 - LANDFILL OPERATION ACTIVITY DESCRIPTION This Division is responsible for providing daily operations at the BVSWMA 2. Remove litter from landfill and from roads having access to the disposal Sanitary Landfill upon which non-hazardous solid waste is disposed of In site. accordance with standards, rules, and regulations established by the 3. Weigh all Incoming refuse and pass regular and unscheduled inspections Texas Department of Health.Activities include operation of vehicle scales of landfill operations by the Texas Department of Health. to determine weight of solid waste received, collection of chargeable 4. Collect all required fees. fees,and recording landfill transactions(tonnage received)and billing for the agency. 1989-90 1990-91 PERFORMANCE MEASURES ESTIMATED BUDGET GOALS To dispose of non-hazardous solid waste in accordance with Texas Manhours 18,026 22,820 Department of Health regulations. Tons 72,025 114,000 Manhours Per Disposal Ton .25 .20 OBJECTIVES Total Number Of Users 21,645 38,580 1. Unload, compact and bury all waste received during a working day, before the close of that day. * All actual Fiscal Year 1989-1990 expenses refect only 5 months of operation (5/1/90-9/30/90) PERSONNELSUMMARY AppRovE' BUDGET SUMMARY ;:..:. : :. ACTUAL ' BUDGETD ABUDGE'f BUDGET MENDED D 71PP R D,: :. :.:.:.. • ACTUAL ACTUAL Bt1DGET . ACCOUNT:DESCRIPTION.;: FY 8&89 FY89-90 FY90-91 : LANDFILL SUPERVISOR r: 1 1 $29 169 HEAVY EQUIP:OPERATOR III '1• 1 • '19,523 SALARIES&:BENEFITS. . .,;; $0 ., $136:748 :>: $279,986. HEAVY EQUIP:OPERATOR II 6 6`: 93,638 SUPPLIES< 0 : 27,049<,;.: 78,346: <.: i SANITARY ND MANAGER 0 1 • 31,$99:,. MAINTENANCE:?:; : 0 25.404 44,369 SECRETARY 1 '1 - 19,886 PROFESSIONAL SERVICES 0'. 18,311` 15,400 IN1 PART TIME WEIGH OPERATOR 1.: 13,818: PURCHASED PROP.SERV_ 0 1.,935 ... 8,212 OTHERSALARIES - 6,000 OTHER PURCHASEDSERV.: 0 32,125 24,315 TOTAL SALARIES 99;527 213,732 CAPITAL OUTLAY ; . 0: 3,632 12;000 . TOTAL BENEFITS 24,995 66,254 ACTIVITY CENTER TOTAL $0 : $245,204 $462,628 TOTAL SALARIES.&BENEFITS 10 11 $124,522 $279,986 �itv e f "Olen," C+/A+i^r% 1990-1991 Annual Budget DEBT SERVICE FUND The debt policies of the City of College Station are explained in the section on Policy Statements, in another part of this document. The City is currently reviewing its policies regarding capital replacement and renewal and will have additional information available in subsequent budget documents. The City anticipates debt issuance for fiscal 1991 of between$4 and$5 million to support its ongoing capital program and to meet its capital requirements.The most recent bond issues have resulted in bond ratingsfrom Standard and Poors and Moody's: Bond Type Standard & Poors Moody's General Obligation A+ A-1 Utility Revenue A+ A-1 * * The Utility Revenue Bonds were insured subsequent with ratings of AAA and Aaa respectively. The City of College Station has a per capita debt of approxamately$382 and a per capita assessed value of aproximately$21,296. The overlapping debt, including Brazos County and the College Station Independent School District,is approximately$1,037 per capital. Debt service accounts for approximately 8.0%of the total net budget expenditures for fiscal 1991. City of College Station 251 • 252 1990-1991 Annual Budget DEBT SERVICE FUND SUMMARY APPROVED APPROVED FY 1989-1990 FY 1990-1991 BEGINNING FUND BALANCE $1,810,045 $1,535,000 REVENUES: CURRENT PROPERTY TAX $2,576,500 $2,857,300 DELINQUENT PROPERTY TAX 135,000 65,000 TAX PENALTY&INTEREST 40,000 32,000 UTILITY CONTRIBUTION 593,611 570,881 HOTEL/MOTEL FUND CONTR. 76,365 75,889 - INTEREST EARNINGS 135,000 146,000 INTEREST FROM BONDS 120,000 0 TOTAL REVENUES 3,676,476 3,747,070 TOTAL AVAILABLE $5,486,521 $5,282,070 DISBURSEMENTS: BOND PRINCIPLE $2,185,000 $2,465,000 BOND INTEREST 1,610,765 1,781,645 SUBTOTAL 3,795,765 4,246,645 CERT.OF OBLIG. PRINCIPAL $135,787 $142,920 CERT.OF OBLIG.INTEREST 54,853 84,576 SUBTOTAL 190,640 227,496 MISCELLANEOUS COSTS 0 15,000 TOTAL DISBURSEMENTS 3,986,405 4,489,141 ENDING FUND BALANCE $1,500,116 $792,929 City of College Station 1990-1991 Annual Budget DEBT SERVICE FUND - SOURCES OF FUNDS FISCAL YEAR 1989-1990 $3,676,476 6.94% INTEREST INCOME 5255,000 74.84% AD VALOREM 16.15% UTILITY CONTRIBUTION TAX REVENUE 52,751,500 - $593,811 2.08% HOTEL/MOTEL FISCAL YEAR 1990-1991 CONTRIBUTION 578,365 $3,747,070 3.90% INTEREST INCOME $148,000 78.84% AD VALOREM 15.24% UTILITY CONTRIBUTION TAX REVENUE $2,954,300 - +- $570,881 2.03% HOTEL/MOTEL CONTRIBUTION $75,889 City of College Station 253 254 1990-1991 Annual Budget DEBT SERVICE FUND - USES OF FUNDS FISCAL YEAR 1989-1990 $3,988,405 40.41% GENERALOBUGA-ION BOND INTEREST S1,810„785 • .44144 1410) 4-78% CERTIFICATE OF OBUGATON PRINCIPAL& INTEREST S190,840 FISCAL YEAR 1990-1991 54.81% GENERAL OBLIGATION - BOND PRINCIPAL $2,185,000 - - $4,489,141 39.89% GENERAL OBLIGATION BOND INTEREST $1,781,845 0.33%MISCELLANEOUS COSTS 815,000 5.07% CERTIFICATE OF OBLIGATION PRINCIPAL& INTEREST $227,498 54.91% GENERAL OBUGATION _ _ BOND PRINCIPAL $2,485,000 - - City of College Station 1990-1991 Annual Budget DEBT SERVICE SUMMARY OF REQUIREMENTS GENERAL OBLIGATION BONDS 1990-1991 GENERAL UTILITY HOTEL/MOTEL FUND FUND FUND ISSUE ASSOCIATED ASSOCIATED ASSOCIATED TOTAL 1968 G.O. BONDS PRINCIPAL $45,000 $45,000 1971 G.O. BONDS PRINCIPAL 25,000 25,000 1976 G.O. BONDS PRINCIPAL 75,000 225,000 300,000 1978-I G.O. BONDS PRINCIPAL 31,500 143,500 175,000 1978-11 G.O. BONDS PRINCIPAL 150,000 150,000 1982-II G.O. BONDS PRINCIPAL 300,000 300,000 1984 G.O.BONDS PRINCIPAL 450,000 450,000 1987 G.O. REFUNDING BONDS PRINCIPAL 530,666 9,265 5,069 545,000 1988 G.O. REFUNDING BONDS PRINCIPAL 275,000 275,000 1989 G.O.BONDS PRINCIPAL 200,000 200,000 1991 G.O. BONDS PRINCIPAL(EST) 0 0 TOTAL BONDS PRINCIPAL $2,082,166 $377,765 $5,069 $2,465,000 1968 G.O. BONDS INTEREST $8,930 $8,930 1971 G.O.BONDS INTEREST 625 625 1976 G.O. BONDS INTEREST 24,525 73,575 98,100 1978-I G.O.BONDS INTEREST 11,943 54,407 66,350 1978-II G.O. BONDS INTEREST 71,172 71,172 1982-11 G.O. BONDS INTEREST 93,200 93,200 1984 G.O.BONDS INTEREST 208,075 208,075 1987 G.O. REFUNDING BONDS INTEREST 609,316 10,638 5,820 625,774 1988 G.O. REFUNDING BONDS INTEREST 160,544 160,544 1989 G.O.BONDS INTEREST 223,875 223,875 1991 G.O.BONDS INTEREST(EST) 225,000 225,000 TOTAL BONDS INTEREST $1,637,205 $138,620 $5,820 $1,781,645 TOTAL BONDS $3,719,371 $516,385 $10,889 $4,246,645 City of College Station 255 256 1990-1991 Annual Budget DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Bond ALL SERIES - TOTAL DUE PRINCIPAL PRINCIPAL INTEREST EACH AMOUNT FISCAL YEAR AMOUNT AMOUNT FISCAL YEAR OUTSTANDING 1990-1991 $2,465,000.00 $1,781,645.00 $4,246,645.00 $21,100,000.00 1991-1992 2,475,000.00 1,372,292.50 3,847,292.50 18,625,000.00 1992-1993 2,260,000.00 1,193,423.75 3,453,423.75 16,365,000.00 1993-1994 2,140,000.00 1,033,640.00 3,173,640.00 14,225,000.00 1994-1995 2,010,000.00 887,745.50 2,897,745.50 12,215,000.00 1995-1996 3,220,000.00 714,870.00 3,934,870.00 8,995,000.00 1996-1997 1,875,000.00 555,252.50 2,430,252.50 7,120,000.00 1997-1998 1,580,000.00 445,150.00 2,025,150.00 5,540,000.00 1998-1999 1,380,000.00 345,182.50 1,725,182.50 4,160,000.00 1999-2000 1,185,000.00 255,127.50 1,440,127.50 2,975,000.00 2000-2001 695,000.00 188,072.50 883,072.50 2,280,000.00 2001-2002 690,000.00 138,620.00 828,620.00 1,590,000.00 2002-2003 685,000.00 89,077.50 774,077.50 905,000.00 2003-2004 680,000.00 39,455.00 719,455.00 225,000.00 2004-2005 225,000.00 24,830.00 249,830.00 0.00 City of College Station 1990-1991 Annual Budget DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Bond,Series 1968 August 1,1988-$840,000 $200,000-City Hall;$140,000-Fire Station/Police Headquarters; $400,000-Right of Way Purchase;$100,000-Street Improvements TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-1-91 $4,465.00 $4,465.00 8-1-91 $45,000.00 4.70 4,465.00 49,465.00 $53,930.00 $145,000.00 2-1-92 3,407.50 3,407.50 8-1-92 45,000.00 4.70 3,407.50 48,407.50 51,815.00 100,000.00 2-1-93 2,350.00 2,350.00 8-1-93 50,000.00 4.70 2,350.00 52,350.00 54,700.00 50,000.00 2-1-94 1,175.00 1,175.00 8-1-94 50,000.00 4.70 1,175.00 51,175.00 52,350.00 0.00 Net Interest Cost:$645,288 Moody's Rating: A Paying Agent:University National Bank S.& P.'s Rating: N/A Underwriter:First National Bank,Dallas City of College Station 257 • 258 1990-1991 Annual Budget DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Bond,Series 1971 August 1, 1971-$500,000 $500,000-Street and Drainage Improvements TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-1-91 $25,000.00 5.00 $625.00 S25,625.00 $25,625.00 $0.00 Net Interest Cost:S300,000 Moody's Rating: A Paying Agent:University National Bank S.&P.'s Rating: A Underwriter:Underwood Neuhaus&Co. City of College Station 1990-1991 Annual Budget DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Bond,Series 1976 August 15,1976-$5,840,000 $645,000-New Police Station and Warehouse,Maintenance Building and Storage Yard; $260,000-Street Improvements;$360,000-City Hall Addition;$225,000-Park Improvements; $2,400,000-Water System Improvements;$1,950,000-Sewer System Improvements TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-15-91 $300,000.00 5.40 $53,100.00 $353,100.00 8-15-91 45,000.00 45,000.00 $398,100.00 $1,800,000.00 2-15-92 300,000.00 5.50 45,000.00 345,000.00 8-15-92 36,750.00 36,750.00 381,750.00 1,500,000.00 2-15-93 300,000.00 5.50 36,750.00 336,750.00 8-15-93 28,500.00 28,500.00 365,250.00 1,200,000.00 2-15-94 300,000.00 5.50 28,500.00 328,500.00 8-15-94 20,250.00 20,250.00 348,750.00 900,000.00 2-15-95 300,000.00 5.50 20,250.00 320,250.00 8-15-95 12,000.00 12,000.00 332,250.00 600,000.00 2-15-96 300,000.00 4.00 12,000.00 312,000.00 8-15-96 6,000.00 6,000.00 318,000.00 300,000.00 2-15-97 300,000.00 4.00 6,000.00 306,000.00 306,000.00 0.00 Net Interest Cost:$3,919,500 Moody's Rating: A-1 Paying Agent:University National Bank S.&P.'s Rating: A Underwriter:Rauscher Pierece Securities Corp.&Assoc. City of College Station • 259 260 . 1990-1991 Annual Budget DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Bond,Series 1978 February 1,1978-$3,525,000 $110,000-Street Improvements;$325,000-Central Fire Station and Substation;$200,000-Park Improvements; $75,000-Oversided Water Lines;City's Share;$90,000-Oversized Sewer Lines,City's Share; $2,725,000-Electrical System Improvements TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-1-91 $175,000.00 4.80 $35,275.00 $210,275.00 8-1-91 31,075.00 31,075.00 $241,350.00 $1,250,000.00 2-1-92 175,000.00 4.80 31,075.00 206,075.00 8-1-92 28,875.00 26,875.00 232,950.00 1,075,000.00 2-1-93 175,000.00 5.00 26,875.00 201,875.00 8-1-93 22,500.00 22,500.00 224,375.00 900,000.00 2-1-94 175,000.00 5.00 22,500.00 197,500.00 8-1-94 18,125.00 18,125.00 215,625.00 725,000.00 2-1-95 175,000.00 5.00 18,125.00 193,125.00 8-1-95 13,750.00 13,750.00 206,875.00 550,000.00 2-1-96 175,000.00 5.00 13,750.00 188,750.00 8-1-96 9,375.00 9,375.00 198,125.00 375,000.00 2-1-97 175,000.00 5.00 9,375.00 184,375.00 8-1-97 5,000.00 5,000.00 189,375.00 200,000.00 2-1-98 200,000.00 5.00 5,000.00 205,000.00 205,000.00 0.00 Net Interest Cost:$1,862,500 Moody's Rating: A-1 Paying Agent:University National Bank S.&P.'s Rating: A Underwriter:Rotan,Mosle Inc.&Assoc. City of College Station 1990-1991 Annual Budget DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Bond,Series 111978 May 15,1978-$3,020,000 $530,000-Street Improvements;-$1,810,000 Park System; $680,000-Police Station,Fire Station and Warehouse Maintenance Building TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-15-91 $150,000.00 5.15 $37,517.50 $187,517.50 8-15-91 33,655.00 33,655.00 $221,172.50 $1,220,000.00 2-15-92 150,000.00 5.30 33,655.00 183,655.00 8-15-92 29,680.00 29,680.00 213,335.00 1,070,000.00 2-15-93 150,000.00 5.30 29,680.00 179,680.00 8-15-93 25,705.00 25,705.00 205,385.00 920,000.00 2-15-94 150,000.00 5.30 25,705.00 175,705.00 8-15-94 21,730.00 21,730.00 197,435.00 770,000.00 2-15-95 150,000.00 5.50 21,730.00 171,730.00 8-15-95 17,605.00 17,605.00 189,335.00 620,000.00 2-15-96 150,000.00 5.50 17,605.00 167,605.00 8-15-96 13,480.00 13,480.00 181,085.00 470,000.00 2-15-97 150,000.00 5.70 13,480.00 163,480.00 8-15-97 9,205.00 9,205.00 172,685.00 320,000.00 2-15-98 150,000.00 5.70 9,205.00 159,205.00 8-15-98 4,930.00 4,930.00 164,135.00 170,000.00 2-15-99 170,000.00 5.80 4,930.00 174,930.00 174,930.00 0.00 Net Interest Cost:$1,879,080 Moody's Rating: A-1 Paying Agent:University National Bank S.&P.'s Rating: A+ Underwriter:Rauscher Pierce Securities Corp. City of College Station 261 262 1990-1991 Annual Budget DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Bond,Series II 1982 November 15,1982-$6,590,000 $3,445,000-Street Improvements;$560,000-Fire Sub-Station; $1,435,000-Park Improvements;$1,150,000-Park Land Purchase TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST- INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-15-91 $300,000.00 9.00 553,350.00 $3c3,350.00 8-15-91 39,850.00 39,850.00 $393,200.00 $875,000.00 2-15-92 400,000.00 9.00 39,850.00 439,850.00 8-15-92 21,850.00 21,850.00 461,700.00 475,000.00 2-15-93 475,000.00 9.20 21,850.00 496,850.00 496,850.00 0.00 *Bonds maturing 2-15-94 through 2-15-00 refunded July 30,1987 Net Interest Cost:$6,733,750 Moody's Rating: A-1 Paying Agent:University National Bank S.&P.'s Rating: A+ Underwriter: City of College Station 1990-1991 Annual Budget DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Bond,Series 1984 May 1,1984-$8,630,000 $700,000-Drainage Improvements;$2,200,000-Police Building;$555,000-Fire Station Renovation; $500,000-Public Services Renovation;$1,150,000-Park Improvements;$3,525,000-Street Improvements TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-1-91 $450,000.00 11.00 $116,437.50 $566,437.50 8-1-91 91,637.50 91,637.50 $658,075.00 $1,800,000.00 2-1-92 450,000.00 11.00 91,637.50 541,637.50 8-1-92 66,937.50 66,937.50 608,575.00 1,350,000.00 2-1-93 450,000.00 10.60 66,937.50 516,937.50 8-1-93 43,087.50 43,087.50 560,025.00 900,000.00 2-1-94 450,000.00 9.50 43,087.50 493,087.50 8-1-94 21,712.50 21,712.50 514,800.00 450,000.00 2-1-95 450,000.00 9.65 21,715.50 471,715.50 471,715.50 0.00 *Bonds maturing 2-1-96 through 2-1-04 refunded July 30,1987 Net Interest Cost:$9,192,250 Moody's Rating: A-1 Paying Agent:First City National Bank-Houston S.&P.'s Rating: A+ Underwriter:Rotan Mosle City of College Station 263 264 1990-1991 Annual Budget DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Refunding Bond,Series 1987 July 30,1987-$10,445,000 TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 2-15-91 $545,000.00 5.75 $320,721.25 $865,721.25 8-15-91 305,052.50 305,052.50 $1,170,773.75 $8,685,000.00 2-15-92 455,000.00 6.00 305,052.50 760,052.50 8-15-92 291,402.50 291,402.50 1,051,455.00 8,230,000.00 2-15-93 135,000.00 6.20 291,402.50 426,402.50 8-15-93 287,217.50 287,217.50 713,620.00 8,095,000.00 2-15-94 615,000.00 6.40 287,217.50 902,217.50 8-15-94 267,537.50 267,537.50 1,169,755.00 7,480,000.00 2-15-95 610,000.00 6.60 267,537.50 877,537.50 8-15-95 247,407.50 247,407.50 1,124,945.00 6,870,000.00 2-15-96 1,045,000.00 6.80 247,407.50 1,292,407.50 8-15-96 211,877.50 211,877.50 1,504,285.00 5,825,000.00 2-15-97 1,025,000.00 7.00 211,877.50 1,236,877.50 8-15-97 176,002.50 176,002.50 1,412,880.00 4,800,000.00 2-15-98 1,005,000.00 7.10 176,002.50 1,181,002.50 8-15-98 140,325.00 140,325.00 1,321,327.50 3,795,000.00 2-15-99 985,000.00 7.20 140,325.00 1,125,325.00 8-15-99 104,865.00 104,865.00 1,230,190.00 2,810,000.00 2-15-00 960,000.00 7.30 104,865.00 1,064,865.00 8-15-00 69,825.00 69,825.00 1,134,690.00 1,850,000.00 2-15-01 470,000.00 7.40 69,825.00 539,825.00 8-15-01 52,435.00 52,435.00 592,260.00 1,380,000.00 2-15-02 465,000.00 7.50 52,435.00 517,435.00 8-15-02 34,997.50 34,997.50 552,432.50 915,000.00 2-15-03 460,000.00 7.60 34,997.50 494,997.50 8-15-03 17,517.50 17,517.50 512,515.00 455,000.00 2-15-04 455,000.00 7.70 17,517.50 472,517.50 472,517.50 0.00 Net Interest Cost:$6,810,361 Moody's Rating: Ma (INSURED) Paying Agent:First City National Bank of Houston S.&P.'s Rating: AAA (INSURED) Underwriter:Rauscher Pierce Refsnes,Inc. City of College Station 1990-1991 Annual Budget DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Refunding Bond,Series 1988 July 1,1988-$2,850,000 TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 3-1-91 $275,000.00 8.15 $85,875.00 $360,875.00 9-1-91 74,668.75 74,668.75 $435,543.75 $2,300,000.00 3-1-92 300,000.00 7.00 74,668.75 374,668.75 9-1-92 64,168.75 64,168.75 438,837.50 2,000,000.00 3-1-93 325,000.00 6.15 64,168.75 389,168.75 9-1-93 54,175.00 54,175.00 443,343.75 1,675,000.00 3-1-94 200,000.00 6.30 54,175.00 254,175.00 9-1-94 47,875.00 47,875.00 302,050.00 1,475,000.00 3-1-95 125,000.00 6.40 47,875.00 172,875.00 9-1-95 43,875.00 43,875.00 216,750.00 1,350,000.00 3-1-96 1,350,000.00 6.50 43,875.00 1,393,875.00 1,393,875.00 0.00 Net Interest Cost:$1,056,729 Moody's Rating: A-1 Paying Agent:First City National Bank of Houston S.&P.'s Rating: A+ Underwriter:Underwood,Neuhause&Co.and M Bank Capital Markets • City of College Station • 265 • 266 1990-1991 Annual Budget DEBT SERVICE SCHEDULE OF REQUIREMENTS General Obligation Bond,Series 1989 November 11,1989-$3,225,000 TOTAL DUE PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON EACH AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE FISCAL YEAR OUTSTANDING 12-1-90 $200,000.00 8.50 $116,187.50 $316,187.50 6-1-91 107,687.50 107,687.50 $423,875.00 $3,025,000.00 12-1-91 200,000.00 8.50 107,687.50 307,687.50 6-1-92 99,187.50 99,187.50 406,875.00 2,825,000.00 12-1-92 200,000.00 8.50 99,187.50 299,187.50 6-1-93 90,687.50 90,687.50 389,875.00 2,625,000.00 12-1-93 200,000.00 8.50 90,687.50 290,687.50 6-1-94 82,187.50 82,187.50 372,875.00 2,425,000.00 12-1-94 200,000.00 8.50 82,187.50 282,187.50 6-1-95 73,687.50 73,687.50 355,875.00 2,225,000.00 12-1-95 200,000.00 7.88 73,687.50 273,687.50 6-1-96 65,812.50 65,812.50 339,500.00 2,025,000.00 12-1-96 225,000.00 6.50 65,812.50 290,812.50 6-1-97 58,500.00 58,500.00 349,312.50 1,800,000.00 12-1-97 225,000.00 6.50 58,500.00 283,500.00 6-1-98 51,187.50 51,187.50 334,687.50 1,575,000.00 12-1-98 225,000.00 6.50 51,187.50 276,187.50 6-1-99 43,875.00 43,875.00 320,062.50 1,350,000.00 12-1-99 225,000.00 6.50 43,875.00 268,875.00 6-1-00 36,562.50 36,562.50 305,437.50 1,125,000.00 12-1-00 225,000.00 6.50 36,562.50 261,562.50 6-1-01 29,250.00 29,250.00 290,812.50 900,000.00 12-1-01 225,000.00 6.50 29,250.00 254,250.00 6-1-02 21,937.50 21,937.50 276,187.50 675,000.00 12-1-02 225,000.00 6.50 21,937.50 246,937.50 6-1-03 14,625.00 14,625.00 261,562.50 450,000.00 12-1-03 225,000.00 6.50 14,625.00 239,625.00 6-1-04 7,312.50 7,312.50 246,937.50 225,000.00 12-1-04 225,000.00 6.50 7,312.50 232,312.50 6-1-05 0.00 0.00 232,312.50 0.00 Net Interest Cost:$1,816,739.5 Moody's Rating: Aaa Paying Agent:First City,Texas,Houston N.A. S.&P.'s Rating: AAA Underwriter:Painweber Inc. City of College Station 1990-1991 Annual Budget DEBT SERVICE SUMMARY OF REQUIREMENTS CERTIFICATES OF OBLIGATION 1990-1991 GENERAL UTILITY HOTEL/MOTEL FUND FUND FUND ASSOCIATED ASSOCIATED ASSOCIATED TOTAL CERTIFICATE OF OBLIGATION#6 Principal $58,336.26 $58,336.26 CERTIFICATE OF OBLIGATION#7 Principal 58,384.22 58,384.22 CERTIFICATE OF OBLIGATION#8 Principal 26,200.00 26,200.00 CERTIFICATE OF OBLIGATION#9 Principal TOTAL PRINCIPAL $58,336.26 $26,200.00 $58,384.22 $142,920.48 CERTIFICATE OF OBLIGATION#6 Interest 9,663.74 9,663.74 CERTIFICATE OF OBLIGATION#7 Interest 6,615.78 6,615.78 CERTIFICATE OF OBLIGATION#8 Interest 28,296.00 28,296.00 CERTIFICATE OF OBLIGATION#9 Interest 40,000.00 40,000.00 TOTAL INTEREST $49,663.74 $28,296.00 $6,615.78 $84,575.52 CERTIFICATES OF OBLIGATION $108,000 $54,496 $65,000 $227,496 City of College Station 267 268 - 1990-1991 Annual Budget DEBT SERVICE ANNUAL DEBT SERVICE REQUIREMENTS CERTIFICATES OF OBLIGATION . ALL SERIES TOTAL DUE PRINCIPAL PRINCIPAL INTEREST EACH AMOUNT FISCAL YEAR AMOUNT AMOUNT FISCAL YEAR OUTSTANDING 1990-1991 $142,920.48 $84,575.52 $227,496.00 $343,897.21 1991-1992 134,599.56 33,919.45, 168,519.01 209,297.65 1992-1993 52,097.65 23,743.45 75,841.10 157,200.00 1993-1994 26,200.00 18,864.00 45,064.00 131,000.00 1994-1995 26,200.00 15,720.00 41,920.00 104,800.00 1995-1996 26,200.00 12,576.00 38,776.00 78,600.00 1996-1997 26,200.00 9,432.00 35,632.00 52,400.00 1997-1998 26,200.00 6,288.00 32,488.00 26,200.00 ' 1998-1999 26,200.00 3,144.00 29,344.00 0.00 City of College Station . 1990-1991 Annual Budget DEBT SERVICE SCHEDULE OF REQUIREMENTS CERTIFICATE OF OBLIGATION#6 FIRE DEPARTMENT LADDER TRUCK Principal-$440,000.00-10 years with Interest rate at 60%of the published prime lending rate. ESTIMATED ESTIMATED ESTIMATED ESTIMATED* PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE OUTSTANDING 4-17-91 $58,336.26 6.60% $9,663.74 $68,000.00 $88,084.10 4-17-92 62,186.45 6.60% 5,813.55 68,000.00 25,897.65 4-17-93 25,897.65 6.60% 1,735.45 27,633.10 0.00 *PRINCIPAL AND INTEREST ESTIMATED ON PRIME RATE OF 11%. City of College Station 269 • 270 1990-1991 Annual Budget DEBT SERVICE SCHEDULE OF REQUIREMENTS CERTIFICATE OF OBLIGATION#7 CHAMBER OF COMMERCE BUILDING Principal-$400,000.00-10 years with Interest rate at 57.5%of the published prime lending rate. ESTIMATED ESTIMATED ESTIMATED ESTIMATED* PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON AMOUNT DATE AMOUNT RATE AMOUNT PAYMENT DATE OUTSTANDING 6-11-91 $58,384.22 6.325% $6,615.78 $65,000.00 $46,213.11 6-11-92 46,213.11 6.325% 2,953.90 40,167.01 0.00 *PRINCIPAL AND INTEREST ESTIMATED ON PRIME RATE OF 11%. City of College Station • 1990-1991 Annual Budget DEBT SERVICE SCHEDULE OF REQUIREMENTS CERTIFICATE OF OBLIGATION#8 UTILITY SERVICE CENTER LAND Principal-$393,000.00-15 years with interest rate at 12%per annum. ESTIMATED ESTIMATED ESTIMATED ESTIMATED* PRINCIPAL PAYMENT PRINCIPAL INTEREST INTEREST TOTAL DUE ON AMOUNT • DATE AMOUNT RATE AMOUNT PAYMENT DATE OUTSTANDING 6-15-91 $26,200.00 12.00% $28,296.00 $54,496.00 $209,600.00 6-15-92 26,200.00 12.00% 25,152.00 51,352.00 183,400.00 6-15-93 26,200.00 12.00% 22,008.00 48,208.00 157,200.00 6-15-94 26,200.00 12.00% 18,864.00 45,064.00 131,000.00 6-15-95 26,200.00 12.00% 15,720.00 41,920.00 104,800.00 6-15-96 26,200.00 12.00% 12,576.00 38,776.00 78,600.00 6-15-97 26,200.00 12.00% 9,432.00 35,632.00 52,400.00 6-15-98 26,200.00 12.00% 6,288.00 32,488.00 26,200.00 6-15-99 26,200.00 12.00% 3,144.00 29,344.00 0.00 *PRINCIPAL AND INTEREST ESTIMATED ON PRIME RATE OF 11%. City of College Station 271 272 We're Committed (‘ To Excellence 1990-1991 Annual Budget INSURANCE FUND SUMMARY APPROVED APPROVED FY 1989-1990 FY 1990-1991 BEG.RESERVE PROPERTY&LIABILITY $0 $10,900 BEG. RESERVE EMPLOYEE BENEFITS 203,717 (13,770) BEG. RESERVE WORKER'S COMP. 98,221 35,307 BEG. RESERVE UNEMPLOY. COMP. 0 0 TOTAL AVAILABLE $301,938 $32,437 REVENUES: DEPT. PROPERTY&LIABILITY $391,600 $371,300 EMPLOYEE HEALTH&LIFE INS. 553,900 765,000 DEPENDENT HEALTH&LIFE INS. 222,000 432,000 DEPARTMENT WORKER'S COMP. 362,500 399,800 DEPT.UNEMPLOY. INSURANCE 0 67,900 TOTAL REVENUES 1,530,000 2,036,000 TOTAL REVENUE&RESERVES $1,831,938 $2,068,437 EXPENSES PROPERTY&LIABILITY PREMIUM $350,400 $340,000 DEDUCTABLE PAID 41,200 40,000 ADMINISTRATIVE TRANSFER 0 24,894 SUBTOTAL 391,600 404,894 LIFE&HEALTH ADMINISTRATION $33,000 $54,000 LIFE&HEALTH STOP LOSS PREMIUM 127,000 190,000 HEALTH CLAIMS 705,900 975,000 SUBTOTAL 865,900 1,219,000 WORKER'S COMP.ADMINISTRATION $12,900 $15,000 WORKER'S COMP. REINSURANCE 20,000 22,600 WORKER'S COMP. CLAIM 256,900 280,000 SAFETY TRAINING&INCENTIVE 5,000 5,000 ADMINISTRATIVE TRANSFER 0 24,894 SUBTOTAL 294,800 347,494 UNEMPLOYMENT CLAIMS $0 $48,000 SUBTOTAL 0 48,000 TOTAL EXPECTED EXPENSES 1,552,300 2,019,388 ENDING RESERVES PROPERTY&LIABILITY $0 ($22,694) ENDING RESERVE EMPLOYEE BENEFITS $113,717 ($35,770) ENDING RESERVE WORKER'S COMP. $165,921 $87,613 ENDING RESERVES UNEMPLOY COMP. $0 $19,900 City of College Station 273 274 1990-1991 Annual Budget INSURANCE FUND - SOURCES OF FUNDS FISCAL YEAR 1989-1990 $1,530,000 j,. 23.89% WORKERS y. 0f''' COMPENSATION S382,500 f`/ ,N 7 a,.. 50.71% HEALTH&LIFE ( -�t INSURANCE 8775,900 FISCAL YEAR 1990-1991 25.59% PROPERTY&UABIUTY S391,800 $2,036,000 Y 19.84% WORKERS ,' 9- COMPENSATION $398,800 3.33% UNEMPLOYMENT 58.79% HEALTH&LIFE COMPENSATION $87,900 INSURANCE $1,197,000 1824%PROPERTY&LIABILITY 8371,300 City of College Station 1990-1991 Annual Budget INSURANCE FUND - USES OF FUNDS FISCAL YEAR 1989-1990 $1,552,300 18.9996 WORKERS COMPENSATION %,- PREMIUMS $294,800 55.78% HEALTH&UFE INSURANCE PREMIUMS $885,900 25.23% PROPERTY&UABIUTY FISCAL YEAR 1990-1991 PREMIUMS $391,800 $2,019,388 G it 17.21% WORKERS COMPENSATION PREMIUMS $347,494 A 2.38%UNEMPLOYMENT COMPENSATION PREMIUMS $48,000 80.38% HEALTH&UFE INSURANCE PREMIUMS $1,219,000 20.05% PROPERTY&UABIUTY PREMIUMS $404,894 City of College Station 275 276 We're Committed C_e To Excellence 1990-1991 Annual Budget HOTEL/MOTEL FUND SUMMARY APPROVED APPROVED FY 1989-1990 FY 1990-1991 BEGINNING FUND BALANCE $124,236 $275,000 REVENUES: HOTEL/MOTEL TAX $766,787 $780,000 RENTALS 40,000 47,000 INTEREST 9,300 17,000 HISTORICAL PROJECTS 2,000 0 TOTAL REVENUES 818,087 844,000 TOTAL AVAILABLE $942,323 $1,119,000 DISBURSEMENTS: CITY OPERATIONS COMMUNITY CENTER $156,851 $178,635 COMMUNITY CTR. DEBT SERVICE 11,365 10,889 COMMUNITY CTR. HVAC REPL. 0 76,500 PARKS PROGRAMS&EVENTS 64,142 56,700 WOLFPEN CREEK AMPHITHEATER 100,000 100,000 TOTAL CITY OPERATIONS 332,358 422,724 ORGANIZATIONS CHAMBER OF COMMERCE $300,000 $325,000 C.OF C.DEBT SERVICE 65,000 65,000 SUBTOTAL C.OF C. 365,000 390,000 BRAZOS VALLEY MUSEUM 10,000 0 ARTS COUNCIL 100,000 103,225 B-CS ATHLETIC FEDERATION 12,000 18,000 JULY 4th FIREWORKS 4,500 5,000 TOTAL ORGANIZATIONS 491,500 516,225 CONTINGENCY 8,000 25,000 TOTAL DISBURSEMENTS 831,858 963,949 ENDING FUND BALANCE $110,465 $155,051 City of College Station • 277 278 1990-1991 Annual Budget HOTEL/MOTEL FUND - SOURCES OF FUNDS FISCAL YEAR 1989-1990 $818,087 . 8.27% COMMUNn Y ,...440000) RENTALS 8 MISCELLANEOUCENTERS $51,300 93.73% HOTEL/MOTEL TAX / S788'787 FISCAL YEAR 1990-1991 / i $844,000 i 7.58% COMMUNITY CENTER RENTALS&MISCELLANEOUS $84,000 92.42% HOTEL/MOTEL TAX $780,00) City of College Station 1990-1991 Annual Budget HOTEL/MOTEL FUND - USES OF FUNDS FISCAL YEAR 1989-1990 $831,858 12.02% WOLFPEN CREEK AMPHITHEATER 8100,000 18.86% COMMUNITY CENTER $156,851 9.18% DEBT SERVICE $76,365 7.71% PARKS PROGRAMS - $84,142 12.02% ARTS COUNCIL $100,000 FISCAL YEAR 1990-1991 4.15% CONTINGENCY& MISCELLANEOUS S34,500 9$963 'T.7 t 36.06% CHAMBER OF COMMERCE $300,000 10.37% WOLFPEN CREEK AMPHITHEATER $100,000 18.53% COMMUNITY CENTER $178,635 7.87% DEBT SERVICE $75,889 5.88% PARKS PROGRAMS $56,700 10.71% ARTS COUNCIL $103,225 7.94%CAPITAL REPLACEMENT $76,500 4.98% CONTINGENCY&MISCELLANEOUS $48,000 1101 JJJJT 33.72% CHAMBER OF COMMERCE $325,000 City of College Station 279 280 We're Committed CA To Excellence 1990-1991 Annual Budget INVESTMENT FUND SUMMARY APPROVED FY 1990-1991 BEGINNING FUND BALANCE $0 REVENUES: INTEREST EARNED $2,100,000 TOTAL REVENUES 2,100,000 TOTAL AVAILABLE $2,100,000 DISBURSEMENTS: INTEREST ALLOCATED $2,063,510 ADMINISTRATIVE TRANSFER 36,490 TOTAL DISBURSEMENTS 2,100,000 ENDING FUND BALANCE $0 City of College Station 281 282 We're Committed To Excellence 1990-1991 Annual Budget CAPITAL PROJECTS • The City of College Station adopts a 3 or 5 year Capital Improvement Project Plan. This plan is normally developed over a six to nine month period. Needs are developed at a staff level with estimations of the anticipated cost of the project and the impact of the project on annual operating budgets. The Capital Projects are then studied and prioritized by a Citizen Capital Improvement Committee. The committee forwards its recommendation to the Planning and Zoning Commission and then to the City Council. Projects that are to be funded by general obligation bonds are then presented to the electorate for approval. Projects are placed in the annual budget dependent on the estimated time that the project funds will be needed. Annual operating costs would typically be presented in the year following project completion. City of College Station 283 284 1990-1991 Annual Budget GENERAL OBLIGATION BONDS CAPITAL IMPROVEMENTS BUDGET FISCAL YEAR 1990-1991 SUMMARY APPROVED PROJECTED PROPOSED PROJECTED PROJECTED BUDGET ACTUAL BUDGET BUDGET BUDGET FY 1989-90 FY 1989-90 FY 1990-91 FY 1991-92 FY 1992-93 BEGINNING FUND BALANCE: $4,560,000 Fire Station#3 $490,000 $465,000 $465,000 $465,000 Drainage Improvement 630,000 630,000 457,000 457,000 Parks Projects 790,000 540,000 0 0 General Government 443,000 0 0 0 Streets 609,000 1,676,400 0 0 Oversize Streets 600,000 600,000 300,000 0 Oversize Bridge 500,000 500,000 0 0 Unobiigated Interest 475,000 402,600 182,560 182,560 TOTAL FUND BALANCE $4,560,000 $4,537,000 $4,814,000 $1,404,560 $1,104,560 REVENUES: General Obligation Bonds: Public Services Building $925,000 $925,000 $0 $0 $0 Streets 1,600,000 1,600,000 0 0 0 Right of Way 700,000 700,000 0 0 0 Proceeds Contingent on Authorization 5,000,000 5,000,000 5,000,000 Contract Obligations: Fire Truck 230,000 0 230,000 0 0 Landfill Scraper 180,000 0 0 0 0 Wolfpen Creek: Parks and Wildlife Grant 500,000 0 500,000 0 0 Donations 100,000 0 100,000 0 0 Hotel/Motel Fund Transfer 100,000 100,000 100,000 100,000 100,000 Sewer Fund Transfer 0 0 27,000 0 0 Payment From BVSWMA 0 0 170,300 0 0 Earnings on Investments 280,000 500,000 250,000 100,000 350,000 TOTAL REVENUES $4,615,000 $3,825,000 $6,377,300 $5,200,000 $5,450,000 TOTAL AVAILABLE $9,175,000 $8,362,000 $11,191,300 $6,604,560 $6,554,560 City of College Station 1990-1991 Annual Budget - GENERAL OBLIGATION BONDS CAPITAL IMPROVEMENTS BUDGET FISCAL YEAR 1990-1991 SUMMARY APPROVED PROJECTED PROPOSED PROJECTED PROJECTED BUDGET ACTUAL BUDGET BUDGET BUDGET FY 1989-90 FY 1989-90 FY 1990-91 FY 1991-92 FY 1992-93 CAPITAL PROJECTS: Street Improvements: $1,990,000 $448,100 Stallings Street $143,300 0 Dominik/Francis 150,000 156,300 Holleman Drive 200,000 682,000 Emerald Parkway 30,000 220,000 Streetscape Planning 50,000 Right of Way: 925,000 Emerald Parkway 174,300 0 Fm.2818 Extension 485,000 0 Sidewalk Construction 70,000 50,000 120,000 Oversize Streets 300,000 0 300,000 $300,000 Oversize Bridge 500,000 0 500,000 Public Services Building 1,450,000 1,450,000 0 Wolfpen Creek 1,300,000 200,000 1,200,000 100,000 $100,000 Parkland Acquisition 0 0 440,000 Parks Department Construction 50,000 50,000 0 City Hall Renovation 200,000 200,000 0 Fire Station Location Study 25,000 25,000 0 E-911Implementation 40,000 0 40,000 County Health Department 50,000 50,000 0 Fire Truck 230,000 0 230,000 Landfill Scraper 180,000 170,300 0 Transfer to Debt Service 55,000 0 0 Unobligated Interest Contingency 165,000 5,100 250,000 Administration Transfer 165,000 165,000 150,340 100,000 150,000 Projects Contingent on Authorization 0 0 5,000,000 5,000,000 5,000,000 TOTAL EXPENDITURES $7,695,000 $3,548,000 $9,786,740 $5,500,000 $5,250,000 ENDING BALANCE $1,480,000 $4,814,000 $1,404,560 $1,104,560 $1,304,560 City of College Station 285 • 286 1990-1991 Annual Budget GENERAL OBLIGATION BONDS PROJECTS FISCAL YEAR 1990-1991 STREET IMPROVEMENTS $1,506,400 RECONSTRUCTION OF VARIOUS STREETS ON A LIST PRIORITIZED BY COUNCIL INCLUDING COMPLETION OF DOMINIK/FRANCIS, HOLLEMAN,AND EMERALD PARKWAY REALIGNMENT. STREETSCAPE PLANNING $50,000 DEVELOPMENT OF PLAN FOR SAFETY AND BEAUTIFICATION ALONG STREETS AND THOROUGHFARES. SIDEWALK CONSTRUCTION $120,000 CONTINUATION OF PROGRAM TO CONSTRUCT SIDEWALKS AS PRIORTIZED BY COUNCIL. OVERSIZE STREETS PARTICIPATION $300,000 DESIGNATED FOR CITY'S SHARE OF STREETS CONSTRUCTED UNDER THE OVERSIZE PARTICIPATION ORDINANCE. OVERSIZE BRIDGE PARTICIPATION $500,000 DESIGNATED FOR CITY'S SHARE OF MAJOR BRIDGE CONSTRUCTION. WOLFPEN CREEK $1,200,000 CONSTRUCTION OF FIRST PHASE OF WOLFPEN CREEK PROJECT. PARKLAND ACQUISITION $440,000 DESIGNATED FOR PURCHASE OF NEIGHBORHOOD AND COMMUNITY PARKS. FIRE TRUCK $230,000 MAJOR FIRE TRUCK PURCHASE AUTHORIZED IN FY 1989-1990 BUT PURCHASE AND DELIVERY WILL NOT BE UNTIL FY 1990-1991. PROJECTS CONTINGENT ON AUTHORIZATION $5,000,000 PROJECTS ON DECEMBER BALLOT THAT, IF AUTHORIZED, MAY BE STARTED IN FY 1990-1991. City of College Station 1990-1991 Annual Budget MANAGEMENT INFORMATION SERVICES CAPITAL IMPROVEMENTS BUDGET FISCAL YEAR 1990-1991 SUMMARY FUND BALANCE $345,000 REVENUES: PROCEEDS FROM DEBT ISSUE $475,000 EARNINGS ON DEPOSIT $25,000 TOTAL AVAILABLE $845,000 1990-1991 CAPITAL PROJECTS: PUBLIC SAFETY SYSTEM $500,000 TRAFFIC SIGNAL SYSTEM $300,000 UNAPPROPRIATED INTEREST $45,000 TOTAL REQUEST $845,000 ENDING BALANCE $0 City of College Station 287 288 1990-1991 Annual Budget MANAGEMENT INFORMATION SYSTEMS PROJECTS FISCAL YEAR 1990-1991 PUBLIC SAFETY SYSTEM $500,000 ACQUISITION AND INSTALLATION OF A REPLACEMENT COMPUTER SYSTEM TO BUNDLE POLICE, FIRE,AND MUNICIPAL COURT OPERATIONS. TRAFFIC SIGNAL SYSTEM $300,000 ACQUISITION AND INSTALLATION OF A REPLACEMENT COMPUTER SYSTEM DESIGNED TO COORDINATE TRAFFIC SIGNAL OPERATION ON MAJOR STREETS. City of College Station 1990-1991 Annual Budget PARKLAND DEDICATION FUND CAPITAL IMPROVEMENTS BUDGET FISCAL YEAR 1990-1991 SUMMARY BEGINNING FUND BALANCE: ZONE 1 $4,445 ZONE 2 4,180 ZONE 3 11,110 ZONE 4 (4,804) ZONE 5 (3,560) ZONE 6 22,555 ZONE 7 250,520 INTEREST EARNINGS $20,000 TOTAL AVAILABLE $304,446 1990-91 PROJECTS ZONE 6 (22,000) ENDING BALANCE $282,446 City of College Station 289 290 1990-1991 Annual Budget UTILITY REVENUE BONDS CAPITAL IMPROVEMENTS BUDGET FISCAL YEAR 1990-1991 SUMMARY APPROVED PROJECTED PROPOSED PROJECTED PROJECTED BUDGET ACTUAL BUDGET BUDGET BUDGET FY 1989-90 FY 1989-90 FY 1990-91 FY 1991-92 FY 1992-93 BEGINNING FUND BALANCE: Electric $2,175,000 $2,293,900 $1,421,500 $90,500 $30,500 Water 1,600,000 1,658,800 1,445,800 700,800 200,800 Sewer 1,500,000 1,537,000 702,000 17,000 172,000 Unappropriated Interest 1,725,000 1,823,000 1,655,000 390,100 125,100 SUBTOTAL $7,000,000 $7,312,700 $5,224,300 $1,198,400 $528,400 UTILITY REVENUE BONDS: Electric $0 $0 $1,500,000 $2,000,000 $1,000,000 Water 0 0 1,000,000 1,800,000 1,000,000 Sewer 0 0 4,500,000 2,500,000 1,500,000 SUBTOTAL $0 $0 $7,000,000 $6,300,000 $3,500,000 TRANSFER FROM DEBT SERVICE FUNDS: Electric $0 $0 $460,000 $0 $0 Water 0 0 900,000 0 0 Sewer 0 0 640,000 0 0 SUBTOTAL $0 $0 $2,000,000 $0 $0 USE OF UNAPPROPRIATED INTEREST: Electric $0 $0 $0 $0 $0 Water 300,000 0 500,000 0 0 Sewer 825,000 0 500,000 0 0 . Unappropriated Interest (1,125,000) 0 (1,000,000) 0 0 SUBTOTAL $0 $0 $0 $0 $0 City of College Station 1990-1991 Annual Budget UTILITY REVENUE BONDS CAPITAL IMPROVEMENTS BUDGET FISCAL YEAR 1990-1991 SUMMARY APPROVED PROJECTED PROPOSED PROJECTED PROJECTED BUDGET ACTUAL BUDGET BUDGET BUDGET FY 1989-90 FY 1989-90 FY 1990-91 FY 1991-92 FY 1992-93 EARNINGS ON DEPOSITS: Electric $141,000 $141,000 $250,000 $75,000 $30,000 Water 102,000 102,000 150,000 125,000 40,000 Sewer 95,000 95,000 200,000 50,000 50,000 Unappropriated Interest 112,000 112,000 50,000 15,000 0 SUBTOTAL $450,000 $450,000 $650,000 $265,000 $120,000 TOTAL AVAILABLE: $7,450,000 $7,762,700 $14,874,300 $7,763,400 $4,148,400 CAPITAL PROJECTS: Electric $1,740,000 $1,013,400 $3,541,000 $2,135,000 $905,000 Water 1,970,000 315,000 3,295,000 2,425,000 1,150,000 Sewer 2,406,200 930,000 6,525,000 2,395,000 1,515,000 AdministrativeTransfer 280,000 280,000 314,900 280,000 160,000 TOTAL EXPENDITURES $6,396,200 $2,538,400 $13,675,900 $7,235,000 $3,730,000 ENDING BALANCE $1,053,800 $5,224,300 $1,198,400 $528,400 $418,400 City of College Station 291 292 1990-1991 Annual Budget APPROVED PROJECTED PROPOSED PROJECTED PROJECTED ELECTRIC SUMMARY BUDGET ACTUAL BUDGET BUDGET BUDGET FY 1989-90 FY 1989-90 FY 1990-91 FY 1991-92 FY 1992-93 BEGINNING FUND BALANCE $2,175,000 $2,293,900 $1,421,500 $90,500 $30,500 . REVENUES: Utility Revenue Bonds $0 $0 $1,500,000 $2,000,000 $1,000,000 Transfer From Debt Service Reserves 0 0 460,000 0 0 Use of Unobligated Interest 0 0 0 0 0 Earnings on Deposits 141,000 141,000 250,000 75,000 30,000 TOTAL REVENUE $141,000 $141,000 $2,210,000 $2,075,000 $1,030,000 TOTAL AVAILABLE $2,316,000 $2,434,900 $3,631,500 $2,165,500 $1,060,500 CAPITAL PROJECTS: Electrical Distribution $960,000 $175,000 $250,000 $300,000 $350,000 Computerized mapping 100,000 100,000 150,000 150,000 150,000 Greens Prairie Substation 150,000 100,000 1,250,000 1,250,000 0 Public Utilities Building 150,000 50,000 150,000 50,000 50,000 Residential Street Ughting 30,000 30,000 35,000 40,000 45,000 SCADA Enhancements 25,000 7,000 10,000 10,000 70,000 Relocation-Texas Ave.Widening 75,000 600 75,000 0 0 Transmission Line-CS120 0 210,600 0 30,000 0 Transmission Line-CS220 0 3,300 250,000 0 0 Transmission Line-CS420 0 250,000 130,000 0 0 Power Station Additions 0 58,000 1,015,000 25,000 25,000 Switch Station Modifications 0 8,900 0 60,000 0 Thoroughfare Lighting 0 0 100,000 100,000 100,000 Load Management 0 0 21,000 35,000 40,000 Contingency 250,000 20,000 0 0 0 New Electric Services 0 0 50,000 55,000 60,000 Electric-Woifpen Creek 0 0 55,000 30,000 15,000 TOTAL EXPENDITURES $1,740,000 $1,013,400 $3,541,000 $2,135,000 $905,000 ENDING BALANCE $576,000 $1,421,500 $90,500 $30,500 $155,500 City of College Station 1990-1991 Annual Budget • UTILITY REVENUE BONDS UTILITY REVENUE BONDS PROJECTS FISCAL YEAR 1990-1991 ELECTRIC PROJECTS ELECTRICAL DISTRIBUTION DISTRIBUTION ADDITIONS AND IMPROVEMENTS TO SERVE THE CITIZENS OF $565,000 COLLEGE STATION ELECTRICAL TRANSMISSION TRANSMISSION LINE ADDITIONS AND IMPROVEMENTS TO CLOSE 138 KV LOOP $380,000 COMPUTERIZED MAPPING MAPPING AND INVENTORY OF ELECTRICAL SYSTEM $150,000 POWER STATIONS ACCELERATED SUBSTATION ADDITIONS AND MODIFICATIONS FOR POWER SUPPLY $2,265,000 CONVERSION SCADA REMOTE SENSING EQUIPMENT AND LOAD MANAGEMENT $31,000 PUBLIC UTILITIES BUILDING UTILITY SERVICE CENTER IMPROVEMENTS $150,000 TOTAL ELECTRIC PROJECTS $3,541,000 City of College Station 293 294 1990-1991 Annual Budget APPROVED PROJECTED PROPOSED PROJECTED PROJECTED WATER SUMMARY BUDGET ACTUAL BUDGET BUDGET BUDGET FY 1989-90 FY 1989-90 FY 1990-91 FY 1991-92 FY 1992-93 BEGINNING FUND BALANCE $1,600,000 $1,658,800 $1,445,800 $700,800 $200,800 REVENUES: Utility Revenue Bonds $0 $0 $1,000,000 $1,800,000 • $1,000,000 Transfer From Debt Service Reserves 0 0 900,000 0 0 Use of Unobligated Interest 300,000 0 500,000 0 0 Earnings on Deposits 102,000 102,000 150,000 125,000 40,000 TOTAL REVENUES $402,000 $102,000 $2,550,000 $1,925,000 $1,040,000 TOTAL AVAILABLE $2,002,000 $1,760,800 $3,995,800 $2,625,800 $1,240,800 CAPITAL PROJECTS: Oversized Lines $150,000 $0 $150,000 $150,000 $150,000 Sebesta Road.W.Frontage Road Line 265,000 10,000 245,000 480,000 0 Highway 6,Woodcreek Line 30,000 , 0 30,000 50,000 100,000 Brentwood Waterline 200,000 5,000 190,000 0 0 Fm.2818 Extension Line 525,000 0 525,000 0 0 Elevated Tank Improvement 50,000 0 50,000 0 0 Well Sites Purchase 80,000 25,000 80,000 0 0 Dowling Road Station Improvement 80,000 35,000 15,000 0 0 Texas Ave.Line Relocation 260,000 0 260,000 0 0 Northgate Distribution 50,000 0 50,000 425,000 0 Southgate Distribution 30,000 0 30,000 320,000 0 Water Well#5 and Line - 0 0 1,100,000 0 0 Distribution System Rehabilitation 0 0 150,000 150,000 150,000 #1 High Service Pump 0 0 15,000 300,000 100,000 Cooling Tower and Pump 0 0 0 500,000 600,000 Southwest Parkway-Line Relocation 0 22,000 178,000 0 0 Economic Development Tract Line 0 0 225,000 0 0 Control-Water Production 0 0 175,000 50,000 50,000 Control Panel Modifications 0 0 30,000 0 0 Contingency 250,000 15,000 0 0 0 TOTAL EXPENDITURES $1,970,000 $112,000 $3,498,000 $2,425,000 $1,150,000 ENDING BALANCE $32,000 $1,648,800 $497,800 $200,800 $90,800 City of College Station 1990-1991 Annual Budget UTILITY REVENUE BONDS UTILITY REVENUE BONDS PROJECTS FISCAL YEAR 1990-1991 WATER PROJECTS DISTRIBUTION OVERSIZED WATER LINES CITY'S SHARE OF OVERSIZED WATER LINES $150,000 CONSTRUCTION SEBESTA ROAD(CONSTRUCTION);WEST FRONTAGE ROAD (DESIGN) $245,000 HIGHWAY 618 INCH LINE BETWEEN WOODCREEK'DRIVE AND ROCK PRARIE(DESIGN ONLY) $30,000 BRENTWOOD WATER LINE FROM TEXAS AVENUE TO EAST BYPASS $190,000 FM 2818 WATER LINE EXTENSION FROM TEXAS TO EAST BYPASS $525,000 RELOCATION TEXAS AVENUE WIDENING,STATE PROJECT $260,000 SOUTHWEST PARKWAY OVERPASS AT EAST BYPASS $178,000 REHABILITATION DISTRIBUTION SYSTEM,AS NEEDED $150,000 NORTHGATE DISTRIBUTION SYSTEM, ENGINEERING AND DESIGN ONLY $50,000 SOUTHGATE DISTRIBUTION SYSTEM, ENGINEERING AND DESIGN ONLY $30,000 ECONOMIC DEVELOPMENT TRACT LINE $225,000 City of College Station 295 296 1990-1991 Annual Budget UTILITY REVENUE BONDS UTILITY REVENUE BONDS PROJECTS FISCAL YEAR 1990-1991 WATER PROJECTS CONTINUED PRODUCTION GREENS PRARIE ELEVATED STORAGE TANK, IMPROVEMENTS AND DRAIN LINE $50,000 SANDY POINT WELL FIELDS ADDITIONAL WELL SITES FOR FUTURE USE $80,000 WATER WELL#5 AND TRANSMISSION LINE $1,100,000 COOLING TOWER#3 AND TRANSFER PUMP#4 $0 WATER WELLS#1 AND#2 ELECTRIC CONTROL PANEL MODIFICATIONS $30,000 DOWLING ROAD PUMP STATION INSTALLATION OF SECOND ELECTRICAL FEED TO PUMP STATION FOR RELIABILITY $15,000 ENLARGEMENT OF#1 PUMP WITH ASSOCIATED PIPING $15,000 SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) $175,000 TOTAL WATER PROJECTS $3,498,000 City of College Station • 1990-1991 Annual Budget APPROVED PROJECTED PROPOSED PROJECTED PROJECTED WASTEWATER SUMMARY BUDGET ACTUAL BUDGET BUDGET BUDGET FY 1989-90 FY 1989-90 FY 1990-91 FY 1991-92 FY 1992-93 BEGINNING FUND BALANCE $1,500,000 $1,537,000 $702,000 $17,000 $172,000 REVENUES: Utility Revenue Bonds $0 $0 $4,500,000 $2,500,000 $1,500,000 Transfer From Debt Service Reserves 0 0 640,000 0 0 Use of Unobiigated Interest 825,000 0 500,000 0 0 Earnings of Deposits 95,000 95,000 200,000 50,000 50,000 TOTAL REVENUES $920,000 $95,000 $5,840,000 $2,550,000 $1,550,000 TOTAL AVAILABLE $2,420,000 $1,632,000 $6,542,000 $2,567,000 $1,722,000 CAPITAL PROJECTS: Oversized Lines $150,000 $150,000 $150,000 $150,000 $150,000 Plant Improvements 370,000 150,000 3,125,000 295,000 615,000 Line Extensions 285,000 75,000 50,000 0 0 Woodson Village-Phase II 164,500 250,000 0 0 0 Wolfpen Creek Interceptor-Phase I 1,050,000 5,000 2,075,000 0 0 Bee Creek Interceptor-Phase II 75,000 0 75,000 600,000 0 Wolfpen Creek Interceptor-Phase II 111,700 0 200,000 1,000,000 400,000 System Rehabilitation 0 250,000 600,000 300,000 300,000 Fm.2818 Extension Line 0 15,000 100,000 0 0 Control-Sewer Collection and Treatment 0 0 175,000 50,000 50,000 Contingency 200,000 10,000 0 0 0 TOTAL EXPENDITURES $2,406,200 $905,000 $6,550,000 $2,395,000 $1,515,000 ENDING BALANCE $13,800 $727,000 ($8,000) $172,000 $207,000 City of College Station • 297 298 1990-1991 Annual Budget - UTILITY REVENUE BONDS UTILITY REVENUE BONDS PROJECTS FISCAL YEAR 1990-1991 WASTEWATER PROJECTS COLLECTION OVERSIZED SEWER LINES CITY'S SHARE OF LARGER SEWER LINES $150,000 REPLACEMENT OR REHABILITATION OF VARIOUS LINES TO MEET SERVICE NEEDS SYSTEM REHABILITATION AS NEEDED $600,000 WOODSON VILLAGE PHASE II $0 WOLFPEN CREEK INTERCEPTOR PHASE I $2,075,000 BEE CREEK INTERCEPTOR PHASE II $75,000 WOLFPEN CREEK INTERCEPTOR PHASE II $200,000 EXTENSIONS AND RELOCATIONS LINE EXTENSIONS TO FOUR AREAS PRESENTLY IN CITY LIMITS $50,000 FM 2818 RELOCATION $100,000 TREATMENT CARTER CREEK PLANT IMPROVEMENTS TO MEET NEW EPA STANDARDS $3,125,000 SUPERVISORY CONTROL AND DATA ACQUISITION $175,000 TOTAL WASTEWATER PROJECTS $6,550,000 City of College Station • GLOSSARY • Appropriation: a legal authorization granted by the Council to make or incur expenditures/expenses for specific purposes. Bank Depository Aareement: a contract between a municipality and a depository, negotiated and entered into in accordance with the specifications of Local Government Code, Title 4, Chapter 105, Subchapter B, which sets forth the agreements between the parties regarding banking services. Budaet: a plan, approved by the Council, of financial operation embodying an estimate of proposed expenditures/expenses for the fiscal year and the proposed means of funding these expenditure estimates. Capital/Major Project Expenditure/Expense - an expenditure/ expense which results in the acquisition or addition of a fixed asset or the improvement to an existing fixed asset. Chart of Accounts: A chart detailing the system of general ledger accounts. City Council: The current elected officials of the City as set forth in the City's Charter. City Manager: The individual appointed by the City Council who is responsible for the administration of the affairs of the City. Competitive biddina process: The process following State law requiring that for purchases of $10,000 or more, a city must advertise, solicit, and publicly open sealed bids from prospective vendors. After a review period, the Council then awards the bid to the successful bidder. o, Current Expense: An obligation of a City as a result of an incurred expenditure/expense that is N due for payment within a twelve (12) month period. Current Revenue: The revenues or resources of a City convertible to cash within a twelve (12) month period. Emeraency: An unexpected occurrence, i.e., damaging weather conditions, that requires the unplanned use of City funds. Encumbrance: See appropriation. Equity: See fund balance. Expenditure/Expense: Decreases in net financial resources for the purpose of acquiring goods or services. The General Fund recognizes expenditures and the Proprietary Funds recognize expenses. Facsimile Sianature Machine: A mechanical device used to imprint signatures upon City vouchers rendering them negotiable instruments. Finance Director: The person appointed by the City Manager who is responsible for recording and reporting the financial activities of the City and for making recommendations regarding fiscal policies. Fiscal Year: 12 month budget period, generally extending from October 1st through the following September 30th. , Fixed Assets: Asset of a long-term nature which are intended to continue to be held or used, such as land, building, improvements other than buildings, machinery and equipment. Fund: An independent fiscal and accounting entity with a self-balancing set of accounts recording cash and/or other resources together with all related liabilities, obligations, reserves, and equities which are segregated for the purpose of carrying on specific activities or attaining certain objectives. Fund Balance (Equity): The excess of fund assets over liabilities. Accumulated balances are the result of continual excess of revenues over expenditures/expenses. A negative fund balance is a deficit balance. GAAP: See Generally Accepted Accounting Principles. General and Administrative Costs: Costs associated with the administration of City services. General Fund: The City fund used to account for all financial resource and expenditures of the City except those required to be accounted for in another fund. General Ledaer: The collection of accounts reflecting the financial position and results of operations for the City. Generally Accepted Accountina Principles (GAAP): Uniform minimum standards of and guidelines to financial accounting and reporting as set forth by the Government Accounting Standards Board (GASB). GFOA: Government Finance Officers Association of the United States and Canada. c Governmental Accountina_ Standards Board: The authoritative accounting and financial en reporting standard-setting-body for government agencies. Investments: Securities held for the production of revenues in the form of interest. Line Item Budaet: The presentation of the City's adopted budget in a format presenting each Department's approved expenditure/expense by specific account. Lona-Term Debt: Obligation of the City with a remaining maturity term of more than one (1) year. Manaaement Letter: A written report from the independent auditors to the Council reflecting observations and suggestions as a result of the audit process. Net Workina Capital: Current Assets less Current Liabilities. Non-Recurring Revenues: Resources recognized by the City that are unique and occur only one time or without pattern. Official Budaet: The budget as adopted by the Council. One-Time Revenues: See Non-Recurring Revenues. Operatina Budaet: a plan, approved by the Council, of financial operations embodying an estimate of proposed expenditures/expenses for the fiscal year and the proposed means of financing them. Proprietary Funds: See Utility Funds. Purchase Order System: A City's system of using documents authorizing the delivery of specified merchandise or services and making a charge for them. Reserves: An account used to designate a portion of the fund balance (equity) as legally segregated for a specific future use. Retained Earnings: The equity account reflecting the accumulated earnings of the Utility Funds. Revenues (Resources).: An increase in assets due to the performance of a service or the sale of goods. In the General Fund, revenues are recognized when earned, measurable, and reasonably assured to be received within 60 days. Risk: The liability, either realized or potential, related to the City's daily operations. Tax Levv: The total amount of taxes imposed by the City on taxable property, as determined by the Brazos County Appraisal District, within the City's corporate limits. User Based Fee/Charae: A monetary fee or charge placed upon the user of services of the City. Utility Funds: The funds used to account for operations of the City's electric, water, sanitary sewer, and solid waste disposal activities. Undesianated Fund Balance: That portion of fund balance that is unencumbered from any obligation of the City. 0 We're Committed *C11.°A To Excellence