HomeMy WebLinkAbout12-08-16-2f - Resolution - 12/08/2016 (2) RESOLUTION NO. 12-08-16-2f
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS(CITY),AUTHORIZING THE CITY MANAGER TO EXECUTE AND APPROVE
ALL CONTRACT DOCUMENTS AND APPROVE ALL EXPENDITURES FOR ALL
EMPLOYEE BENEFITS FOR 2017.
WHEREAS, the City of College Station strives to offer employees comprehensive and
competitive health benefits; and
WHEREAS, the City of College Station's health plan is self-funded and provides medical,dental
and prescription coverage to eligible employees, retirees and dependents including a high
deductible plan offered to offset rising health care costs; and
WHEREAS, The City of College Station offers voluntary vision insurance, short-term & long-
term disability, basic & voluntary life and AD&D, medical & dependent care flex spending
accounts, critical illness & accident insurance and an employee assistance program (EAP) to
eligible employees; and
WHEREAS, The City of College Station contracts with McGriff, Seibels &Williams (McGriff),
as the sole broker of record according to Texas Local Government Code § 252.024, for benefits
and insurance consulting; and
WHEREAS, The City of College Station contracts with Blue Cross and Blue Shield of Texas to
administer health claims and provide stop loss reinsurance; and
WHEREAS, the City of College Station works with McGriff to stay current with best practices,
maintain compliance with local, state and federal health regulations and laws. The annual health
plan review process involves Human Resources working with McGriff and Finance to fiscally
align City needs with available funds utilizing a Request for Proposal process when necessary; and
WHEREAS, the City Council of the City of College Station desires to make health plan benefits
contract management more efficient by authorizing the City Manager to approve and execute the
health plan contracts and to approve subsequent budgeted expenditures related to the health plan
contracts; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the City Council has approved the budgeted funds in fiscal year 2017 for all
health plans as shown in Exhibit A.
PART 2: That the City Council hereby authorizes the City Manager to approve and execute
the health plan contracts and approve including, but not limited to, applications,
policies,amendments,termination notices,and any and all other communications or
documents that may be required by the health plan contracts, on behalf of the City.
Resolution No. 12-08-16-2f Page 2 of 4
PART 3: That the City Council hereby authorizes the City Manager to approve those
expenditures related to the health plan contracts provided that such expenditures are
appropriated from available funds, approved from the annual budget and are
consistent with state and local laws.
PART 4: That the City Council hereby finds that the above described authorization will make
health plan contracts administration and management more efficient for the City.
PART 5: 'That the City Council hereby finds that granting such authority to the City Manager
in no way precludes the Mayor from executing health plan documents and contracts
on behalf of the City if required by law or as a condition of the health plan contracts
or as otherwise determined by the City Council in its discretion.
PART 6: That the City Council further finds that granting such authority to the City Manager
shall not otherwise modify or change the City procedures for processing contracts.
PART 7: That this resolution shall take effect immediately from and after its passage.
ADOPTED this 8th day of December,2016.
ATTEST: APPROVED:
A Al dal II I%I I I I I I I I I I I I I I I 111
City Secret' y -yor
APPROVED:
4M- C • ?it/13
City Attorney
Resolution No. 12-08-16-2f Page 3 of 4
Exhibit A
Resolution No. 12-08-16-2f Page 4 of 4
Executive Summary
Projected Program Costs for Administrative Fees,Claims and Voluntary Benefits
01-01-2017 to 12-31-2017
Administration PEPM* Annual Expense
Medical (including wellness) $39.63 $461,044
Dental $3.72 $43,277
Pharmacy $0.00
Specific Stop Loss $94.06 $1,094,267
Aggregate Stop Loss $5.52 $64,218
EAP(12 month) $1.43 $16,460
Basic Life rate= .004%payroll volume $48,181
Basic AD&D rate= .003% payroll volume $35,451
Flex Spending Acct. Base $50 per month $600
Flexible Spending Acct $5.00 $5,214
Flexible Spending Acct $3.00 $832
(Total Fixed Costs $152.10 $1,769,543
Claims PEPM* Annual Expense
Medical $582.02 $6,771,053
Dental $50.72 $590,062
Pharmacy(Opt 1 &2) $180.62 $2,101,281
Total Claims $813.36 $9,462,396
Total Projected Cost $965.46 $11,231,939
*Per Employee Per Month
Voluntary Benefits** Annual Expense
Vision $113,290
Short Term Disability $58,607
Long Term Disability $50,485
Accident Insurance $93,096
Critical Illness $68,281
Supplemental& Dependent Voluntary Life&ADD Insurance $210,983
!Total Voluntary Costs $594,741 I
**Voluntary benefit premiums are deducted through payroll, but pooled and paid by the City.
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1.
Complete Nos,1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business, 2017-180184
HCSC- BOBS TX
Richardson,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/20/2017
being filed.
City of College Station Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or Identify the contract,and provide a
description of the services,goods,or other property to he provided under the contract.
13-233R4B
Medical, Rx and Dental insurance administration
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party,
6 AFFIDAVIT
I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
‘‘,N0 OLE V 1,
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* * Signature of authorized agent of contracting business entity
coo):
AFFIX NOTARY SZATTNI" Cqt4iPY(7.;"..:34
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-71
Sworn to and subscribeiNfp8rErVP.?lott'fONsaid xrArejt NC)C..c-- ,this the d day of DICAVC.}-1 ,
20 14-- ,to certify which,witness icy hand and seal of office.
c: ' .Q Q --+C)U3‘e,s
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.lis Version V1.0.883
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos, 1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-180184
HCSC-BCBS TX
Richardson, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/20/2017
being filed.
City of College Station Date Acknowledged:
03/21/2017 Lvv
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
13-233R4B
Medical, Rx and Dental insurance administration
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
•
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me,by the said ,this the day of
20 ,to certify which,witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state,tx.us Version V1,0.883
BlueCross BlueShield
92§) ti of Texas
ADMINISTRATIVE SERVICES AGREEMENT
The Effective Date of this Agreement is January 1, 2017.
For Employer Group Number(s): As specified on the most current ASO BPA(as defined below).
Account Number: 080897
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year specified below.
BLUE CROSS AND BLUE SHIELD OF ACC•Agijp #080897
TEXAS, a Division of Health Care Service CIT COLLEGE STATIO
Corporation, a Mutual Legal Reserve
By'I
Company
City Manager
Date •/�
APPAN 1 ED:
.11 / City At • ney r .�
Title: (// N/e,5,�/F..r-r. o-1 anther it /1 Date L
Date: � ) 'a D/� J WiIiI _i . ..95
Assis . •� , an.ger/CFO
Date ' Z( '(�
HCSC TX ASA Medical Non-ERISA COBRA-Full Rev. 8.16 1
Proprietary and Confidential Information of Claim Administrator
Not for use or disclosure outside Claim Administrator, Employer,their respective affiliated companies and third party
representatives, except with written permission of Claim Administrator.
TABLE OF CONTENTS
ADMINISTRATIVE SERVICES AGREEMENT 1
SECTION 1: DEFINITIONS, EXHIBITS AND ADDENDA 3
SECTION 2: APPOINTMENT AND SERVICES 3
SECTION 3: RESPONSIBILITIES OF EMPLOYER AND CLAIM ADMINISTRATOR 3
SECTION 4: THIRD PARTY DATA RELEASE 5
SECTION 5: CLAIMS/INQUIRIES 6
SECTION 6: INDEMNIFICATION 7
SECTION 7: AUDIT RIGHTS 7
SECTION 8: TERM AND TERMINATION OF AGREEMENT 8
SECTION 9: RELATIONSHIP OF PARTIES 8
SECTION 10: NON ERISA GOVERNMENT REGULATIONS 9
SECTION 11: PROPRIETARY MATERIALS 9
SECTION 12: ELECTRONIC DOCUMENTS 10
SECTION 13: RECORDS 10
SECTION 14: APPLICABLE LAW 10
SECTION 15: ENTIRE AGREEMENT 10
SECTION 16: NOTICE AND SATISFACTION 11
SECTION 17: LIMITATIONS; LIMITATION OF LIABILITY 11
SECTION 18: DISPUTE RESOLUTION/ARBITRATION 11
SECTION 19: NOTICES 12
SECTION 20: SEVERABILITY; ENFORCEMENT; FORCE MAJEURE 12
SECTION 21: INDUSTRY IMPROVEMENT, RESEARCH AND SAFETY 12
SECTION 22: THIRD PARTY RECOVERY VENDORS AND OUTSIDE ATTORNEYS 13
SECTION 23: NOTICE OF ANNUAL MEETING 13
SECTION 24: DEFINITIONS 13
EXHIBIT 1 CLAIM ADMINISTRATOR SERVICES 19
EXHIBIT 2 FEE SCHEDULE, FINANCIAL RESPONSIBILITIES & REQUIRED DISCLOSURES 22
SECTION 1: FEE SCHEDULE 22
SECTION 2: EXHIBIT DEFINITIONS 22
SECTION 3: COMPENSATION TO CLAIM ADMINISTRATOR 23
SECTION 4: CLAIM PAYMENTS 24
SECTION 5: EMPLOYER PAYMENT 24
SECTION 6: CLAIM SETTLEMENTS 24
SECTION 7: LATE PAYMENTS AND REMEDIES 25
SECTION 8: FINANCIAL OBLIGATIONS UPON AGREEMENT TERMINATION 25
SECTION 9: REQUIRED DISCLOSURE PROVISIONS 26
SECTION 10: PAYMENT OF CLAIMS AND ASSIGNMENT OF BENEFITS 26
SECTION 11: COVERED PERSON/PROVIDER RELATIONSHIP 27
SECTION 12: LIMITED BENEFITS FOR NON-NETWORK PROVIDERS 27
SECTION 13: CLAIM ADMINISTRATOR'S SEPARATE FINANCIAL ARRANGEMENTS WITH PRESCRIPTION
DRUG PROVIDERS 27
SECTION 14: CLAIM ADMINISTRATOR'S SEPARATE FINANCIAL ARRANGEMENTS WITH PHARMACY
BENEFIT MANAGERS 28
SECTION 15: INTER-PLAN ARRANGEMENTS 29
SECTION 16: MEDICARE SECONDARY PAYER INFORMATION REPORTING 35
SECTION 17: REIMBURSEMENT PROVISION 36
SECTION 18: MEMBER DATA SHARING 36
EXHIBIT 3 RECOVERY LITIGATION AUTHORIZATION 38
EXHIBIT 4 ASO BENEFIT PROGRAM APPLICATION ("ASO BPA") 40
EXHIBIT 5: COBRA HEALTH BENEFITS CONTINUATION COVERAGE 41
This Agreement made as of the Effective Date specified on page one (1) of this Agreement, by and between Blue
Cross and Blue Shield of Texas, a Division of Health Care Service Corporation, a Mutual Legal Reserve
Company ("Claim Administrator"), and Employer specified on page one (1) of this Agreement ("Employer"), for
Employer Group Number(s) set forth on page one(1) of this Agreement, WITNESSETH AS FOLLOWS:
RECITALS
WHEREAS, Employer on behalf of the Plan (as defined below) has executed an ASO Benefit Program Application
("ASO BPA") and Claim Administrator has accepted such ASO BPA attached hereto as Exhibit 4, with such ASO
BPA and this Agreement collectively referred to hereinafter as the"Agreement", unless specified otherwise; and
WHEREAS, Employer has established and adopted the Plan; and
WHEREAS, Employer on behalf of the Plan desires to retain Claim Administrator to provide certain administrative
services with respect to the Plan; and
WHEREAS, it is desirable to set forth more fully the obligations, duties, rights and liabilities of Claim Administrator
and Employer, as sponsor of the Plan, with respect to the Plan;
NOW, THEREFORE, in consideration of these premises and the mutual promises and agreements hereinafter set
forth, the parties hereby agree as follows:
SECTION 1: DEFINITIONS, EXHIBITS AND ADDENDA
Capitalized terms used in this Agreement shall have the meanings set forth in Section 24, unless otherwise provided
in the Agreement. All Exhibits and addenda attached to this Agreement are hereby incorporated by reference as if
set out in full.
SECTION 2: APPOINTMENT AND SERVICES
2.1 Appointment. Employer hereby retains and appoints Claim Administrator to provide Services as hereinafter
defined in connection with the administration of the Plan.
2.2 Administrative Services. Claim Administrator will perform the Services set forth in Exhibit 1. Claim
Administrator, at its sole discretion, may contract with other entities for performance of any of the Services;
provided, however, Claim Administrator shall remain fully responsible and liable for performance of any such
Services to be performed by Claim Administrator but delegated to other entities. Further, any of the Services
may be performed by Claim Administrator, or any of its subsidiaries (including any successor corporation,
whether by merger, consolidation, or reorganization), without prior written approval by Employer. Any
reference in this Agreement to Claim Administrator shall include its directors, officers and employees as well
as the directors, officers and employees of any of its subsidiaries and Claim Administrator shall be responsible
and liable for all performance of Services or failure to perform the Services by such subsidiaries.
SECTION 3: RESPONSIBILITIES OF EMPLOYER AND CLAIM ADMINISTRATOR
3.1 Employer responsibility. Employer retains full and final authority and responsibility for the Plan and its
operation. Claim Administrator is empowered to act on behalf of Employer in connection with the Plan only as
expressly stated in this Agreement or as otherwise mutually agreed to in writing by the parties hereto.
3.2 Claim Administrator responsibility. Claim Administrator shall have no responsibility for or liability with
respect to the compliance or non—compliance of the Plan with any applicable federal, state and local rules,
laws and regulations; and Employer shall have the sole responsibility for and shall bear the entire cost of
compliance with all federal, state and local rules, laws and regulations, including, but not limited to, any
licensing, filing, reporting, modification requirements and disclosure requirements as may apply to the Plan,
and all costs, expenses and fees relating thereto, including, but not limited to, local, state or federal taxes,
penalties, Surcharges or other fees or amounts regardless of whether payable directly by Employer or by or
through Claim Administrator. Claim Administrator shall have the responsibility for and bear the cost of
compliance with any federal, state or local laws as may apply to Claim Administrator's performance of its
Services except as otherwise provided in this Agreement.
3.3 Litigation. Employer shall, to the extent practical, advise Claim Administrator of any legal actions against it
or the other party that specifically or directly concern (a) the terms of or administration of the Plan, or (b) the
obligations of either party under the Plan and this Agreement. Employer shall undertake the defense of such
action and be responsible for the costs of defense; provided, however, that Claim Administrator shall have the
option, at its sole discretion, to employ attorneys selected by it to defend any such action, the costs and
expenses of which shall be the responsibility of Claim Administrator. It is further agreed that each party
(provided no conflicts of interest exist) shall cooperate with the other party's defense of any action arising out
of or related to the Services. For purposes of this Section 3.3, Claim Administrator's "cooperation" includes,
but is not limited to, providing reasonable levels of documentation and affidavits, when necessary, but only to
the extent(i) Employer is entitled to such information under this Agreement, (ii) Employer would be entitled to
the information in litigation, including but not limited to information directly relevant to such action, (iii) such
information is not otherwise subject to restrictions on disclosures, including but not limited to privilege or
contractual restrictions, and (iv)such documentation is within Claim Administrator's possession in the ordinary
course of business. Some defense support, such as from an external reviewer, may require an additional fee.
3.4 Claim overpayments. Employer acknowledges that unintentional administrative errors may occur. When
Claim Administrator becomes aware of a Claim overpayment, Claim Administrator will attempt to recover any
such payment according to Claim Administrator's recovery policies and procedures. Claim Administrator,
however, will not be required to enter into litigation to obtain a recovery, unless specifically provided for
elsewhere in this Agreement, nor will Claim Administrator be required to reimburse the Plan, except for gross
negligence or intentional acts by Claim Administrator which caused the overpayment.
3.5 Required Plan information. Employer shall furnish on a Timely basis to Claim Administrator certain
information concerning the Plan and Covered Persons as may from time to time be required by Claim
Administrator for the performance of its duties including, but not limited to, the following:
a. All documents by which the Plan is established and any amendments or changes to the Plan.
b. All data as may be required by Claim Administrator regarding Covered Persons who are to be covered
under this Agreement.
It is Employer's obligation to Timely notify Claim Administrator of any change in a Covered Person's status
under this Agreement. All such notifications by Employer to Claim Administrator(including, but not limited to,
forms and tapes) must be furnished in a format mutually agreed to by the parties and must include all
information reasonably required by Claim Administrator to effect such changes. It is also Employer's obligation
to obtain from Covered Persons any consent(s) necessary for Claim Administrator to use the Covered
Persons' contact information, including but not limited to phone numbers used for auto-dialing. Employer is
responsible for ensuring that the terms of its health benefit plan are consistent with the terms of this
Agreement.
3.6 Grandfathered Health Plans. Employer shall provide Claim Administrator with written notice prior to renewal
(and during the plan year, at least 60 days advance written notice)of any changes that would cause any benefit
package of its Plan(s) to lose its status as a "grandfathered health plan" under the Affordable Care Act and
applicable regulations. Any such changes (or failure to provide timely notice thereof) can result in retroactive
and/or prospective changes by Claim Administrator to the terms and conditions of administrative services. In
no event shall Claim Administrator be responsible for any legal, tax or other ramifications related to any plan's
grandfathered health plan status or any representation regarding any Plan's past, present and future
grandfathered status. The grandfathered health plan form ("Form"), if any, shall be incorporated by reference
into and become part of this and Agreement, and Employer represents and warrants that such Form is true,
complete and accurate.
3.7 Retiree Only Plans, Excepted Benefits and/or Self-Insured Nonfederal Governmental Plans. If Claim
Administrator provides Services for any retiree only plans, excepted benefits and/or self-insured nonfederal
governmental plans (with an exemption election), then Employer represents and warrants that one or more
such plans is not subject to some or all of the provisions of Part A (Individual and Group Market Reforms) of
Title XXVII of the Public Health Service Act(and/or related provisions in the Internal Revenue Code and
Employee Retirement Income Security Act) (an "exempt plan status"). Any determination that a Plan does not
have exempt plan status can result in retroactive and/or prospective changes by Claim Administrator to the
terms and conditions of administrative services. In no event shall Claim Administrator be responsible for any
legal, tax or other ramifications related to any plan's exempt plan status or any representation regarding any
plan's exempt plan status.
3.8 Plan eligibility errors. Clerical errors in keeping or reporting data relative to benefits described in this
Agreement will not invalidate coverage that would otherwise be validly in force or continue coverage which
would otherwise validly terminate. Such errors will be corrected by Claim Administrator subject to the terms
and conditions of this Agreement and Claim Administrator's reasonable administrative practices in the
administration of the Plan including, but not limited to, those related to Timely notification of a change in a
Covered Person's status. Employer is liable for any benefits paid for a terminated Covered Person until
Employer has notified Claim Administrator of such Covered Person's termination.
3.9 Summary of Benefits and Coverage ("SBC"). Unless otherwise provided in the applicable ASO BPA,
Employer acknowledges and agrees that Employer will be responsible for the creation and distribution of the
SBC as required by Section 2715 of the Public Health Service Act (42 USC 300gg-15) and SBC regulations
(45 CFR 147.200), as supplemented and amended from time to time, and that in no event will Claim
Administrator have any responsibility or obligation with respect to the SBC and Claim Administrator will not be
obligated to respond to or forward misrouted calls, but may, at its option, provide participants and beneficiaries
with Employer's contact information.
3.10 Massachusetts Health Care Reform Act. The Massachusetts Health Care Reform Act requires certain
employers to provide, or contract with another entity to provide, a written statement to individuals residing in
Massachusetts who had "creditable coverage" at any time during the prior calendar year through Employer's
Plan(s) and to file a separate electronic report to the Massachusetts Department of Revenue verifying
information in the individual written statements. If elected on the applicable ASO BPA, Claim Administrator will
provide such written statements and electronic reporting, based on information provided to Claim Administrator
by Employer and coverage under the Plan(s) during the term of this Agreement. Employer hereby certifies
that, to the best of its knowledge, such coverage under the Plan(s) is"creditable coverage" in accordance with
the Massachusetts Health Care Reform Act. Employer acknowledges that Claim Administrator is not
responsible for verifying nor ensuring compliance with any tax and/or legal requirements related to this
Service. Employer or its Covered Persons should seek advice from their legal or tax advisors as necessary. If
not elected on the applicable ASO BPA, Employer acknowledges it will provide written statements and
electronic reporting to the Massachusetts Department of Revenue as required by the Massachusetts Health
Care Reform Act.
3.11 Use and disclosure of Protected Health Information. The parties acknowledge and agree that they have
entered into a Business Associate Agreement in accordance with HIPAA. The terms and conditions of the
Business Associate Agreement shall govern the use and disclosure of Protected Health Information by the
parties, except as otherwise provided in this Agreement.
3.12 Electronic exchange of information. In the event Employer and Claim Administrator exchange various data
and information electronically, Employer agrees to transfer on a Timely basis all required data to Claim
Administrator via secure electronic transmission on the intranet and/or internet or otherwise, in a format
mutually agreed to by the parties. Further, Employer is responsible for maintaining any enrollment applications
and change forms completed by Covered Persons and to allow Claim Administrator reasonable access to this
information as needed for administrative purposes.
Employer authorizes Claim Administrator to submit reports, data and other information to Employer in the
electronic format mutually agreed to by the parties. In the event Employer is unable or unwilling to transfer
data in the electronic format mutually agreed to by the parties, Claim Administrator is under no obligation to
receive or transmit data in any other format unless required by law to do so. In the event garbled or intercepted
transmissions occur, the parties agree to redirect the information via another mutually agreeable means.
SECTION 4: THIRD PARTY DATA RELEASE
4.1 Types of data. In the event Employer directs Claim Administrator to provide data directly to its third party
consultant and/or vendor(the"Employer's Vendor"),and Claim Administrator agrees in its sole discretion, then
Employer acknowledges and agrees, and will cause Employer's Vendor to acknowledge and agree:
a. That the requested documents, records and other information(for purposes of this Section 4,"Confidential
Information")are proprietary and confidential in nature and that the release of the Confidential Information
may reveal Claim Administrator's Business Confidential Information.
b. To maintain the confidentiality of the Confidential Information and any Business Confidential Information
(for purposes of this Section 4, collectively, "Information") and to prevent unauthorized use or disclosure
by Employer's Vendor(s) or unauthorized third parties, including those of its employees not directly
involved in the performance of duties under its contract with Employer, to the same extent that it protects
its own confidential information.
c. To maintain the Information at a specific location under its control and take reasonable steps to safeguard
the Information.
d. To use, and require its employees to use, at least the same degree of care to protect the Information as
is used with its own proprietary and confidential information.
e. To not duplicate the Information furnished in written, pictorial, magnetic and/or other tangible form except
as necessary to fulfill the purposes of this Agreement or as required by law.
f. To return or destroy the Information at the direction of Claim Administrator or within a reasonable time
after the termination of this Agreement, not to exceed 60 days thereafter.
4.2 Third party obligations. Employer's Vendor(s) shall execute Claim Administrator's then-current data
exchange agreement as required by Claim Administrator.
4.3 Employer obligations. Employer shall:
a. Provide Claim Administrator in writing the names of any Employer's Vendor(s) with whom Claim
Administrator is authorized to release, disclose or exchange data. If Employer's Vendor(s) is under
contract to perform services that involve the use, access or disclosure of Protected Health Information as
defined by HIPAA, the identity of Employer Vendor(s)shall be documented within the Business Associate
Agreement between Claim Administrator and Employer.
b. Provide Claim Administrator in writing, the appropriate authorization and specific directions with respect
to the release, disclosure or exchange of data with Employer's Vendor(s) identified under 4.3.a. If
Employer's Vendor(s) perform services that involve the use, access or disclosure of Protected Health
Information as defined by HIPAA, the information required in this Section will be documented in the
Business Associate Agreement between Claim Administrator and Employer.
c. Indemnify, defend (at Claim Administrator's request) and hold harmless Claim Administrator and its
employees, officers, directors and agents against any and all losses, liabilities, damages, penalties and
expenses, including attorneys' fees and costs, or other cost or obligation resulting from or arising out of
claims, lawsuits, demands, settlements or judgments brought against Claim Administrator in connection
with any claim based upon Claim Administrator's directed disclosure, including but not limited to disclosure
of Protected Health Information, to the designated Employer Vendor(s), if consistent with Employer's
directions, of any information and/or documentation or breach by Employer's Vendor(s) of any obligation
described in this Agreement.
SECTION 5: CLAIMS/INQUIRIES
5.1 Claim Administrator's responsibilities. As provided in this Agreement, Claim Administrator will receive
eligibility information, review and process properly filed Claims, respond to Covered Person's inquiries and
conduct Claim reviews and appeals; however, Claim Administrator does not have final authority to determine
Covered Persons' eligibility or to establish or construe the terms and conditions of the Plan.
5.2 Claim appeals. After exhaustion of all internal claim review remedies offered by Claim Administrator, a
Covered Person may appeal all adverse benefit determinations to Employer. Claim Administrator will
cooperate in providing Claim information pursuant to Section 3 above.
5.3 Internal Claim Administrator reviews. On occasion Claim Administrator may deny all or part of submitted
Claims. Upon request of the Covered Person or the Covered Person's authorized representative, Claim
Administrator will provide a review of any adverse determination of a Claim, or any adverse determination of
pre-service Claim when the Covered Person would have an adverse financial impact for failing to pre-authorize
the service. Certain Claims, pre-service requests for review, or inquiries where there is a question as to
eligibility, rescission or clarity of Employer's Plan language will be referred to Employer for review and final
determination. Covered Persons who choose to appeal adverse determinations with Employer after
exhaustion of all remedies offered by Claim Administrator will also be referred to Employer. In addition, Claim
Administrator may provide other types of reviews related to the Plan.
5.4 External Review Coordination. Claim Administrator may coordinate, and Employer shall pay for, external
reviews by Independent Review Organizations("IROs")as described in Exhibit 1 and/or the most current ASO
BPA, but in no event shall IROs be considered subcontractors of Claim Administrator under this Agreement.
SECTION 6: INDEMNIFICATION
6.1 The parties acknowledge and agree that (a) Claim Administrator does not insure or underwrite the liability of
Employer under the Plan and has no responsibility for designing the terms of the Plan or the benefits to be
provided thereunder, and (b) Employer retains the ultimate responsibility for claims under or related to the
Plan and all expenses incident to the Plan, except as specifically undertaken in this Agreement by Claim
Administrator.
6.2 Claim Administrator indemnifies Employer. Claim Administrator hereby agrees to indemnify and hold
harmless Employer and its directors, officers and employees against any and all loss, liability, damages,
penalties and expenses, including reasonable attorneys' fees, or other cost or obligation resulting from or
arising out of claims, lawsuits, demands, settlements or judgments with respect to this Agreement resulting
from or arising out of any acts or omissions of Claim Administrator or its directors, officers or employees(other
than acts or omissions of Claim Administrator done at Employer's direction) which have been adjudged to be
(i)grossly negligent, dishonest, fraudulent or criminal or(ii) in material breach of the terms of this Agreement.
6.3 Employer indemnifies Claim Administrator. Employer agrees to indemnify and hold harmless Claim
Administrator and its directors, officers and employees against any and all loss, liability, damages, fines,
penalties, taxes and expenses, including attorneys' fees and costs, or other cost or obligation resulting from
or arising out of claims, lawsuits, demands, governmental inquiries or actions, settlements or judgments
brought or asserted against Claim Administrator in connection with the design or administration of the Plan,
including but not limited to(a)the Plan's grandfathered health plan status, if applicable, (b)the Plan's exempt
plan status, if applicable, (c) any provision of inaccurate information to Claim Administrator, and (d) selection
of Employer's Essential Health Benefits benchmark for the purpose of ACA; unless the liability therefor was
the direct consequence of the acts or omissions of Claim Administrator or its directors, officers or employees
(other than acts or omissions of Claim Administrator done at Employer's direction) and the acts or omissions
are adjudged to be(i) grossly negligent, dishonest, fraudulent or criminal or(ii) in material breach of the terms
of this Agreement.
SECTION 7: AUDIT RIGHTS
7.1 Employer audits Claim Administrator. During the term of this Agreement and within one hundred eighty
(180)days after its termination, Employer or an authorized agent of Employer(subject to Claim Administrator's
reasonable approval) may, upon at least ninety (90) days prior written notice to Claim Administrator, conduct
reasonable audits of records related to Claim Payments and to verify that Claim Administrator's administration
of the covered health care benefits is performed according to the terms of this Agreement. The audit must be
free of bias, influence or conflict of interest. Contingency fee based audits are deemed to have an inherent
conflict of interest and will not be supported by Claim Administrator. Audit samples will be limited to no more
than three hundred (300) Claims. If a pattern of errors is identified in an audit sample, Claim Administrator
shall also identify Claims with the same errors and will reprocess such identified Claims in accordance with
Claim Administrator policies and procedures. Notwithstanding anything in this Agreement to the contrary, in
no event will Claim Administrator be obligated to reprocess Claims or reimburse Employer for alleged errors
based upon audit sample extrapolation methodologies or inferred errors in a population of Claim Payments.
Employer will be responsible for all costs associated with the audit. Employer will reimburse Claim
Administrator for any reasonable personnel time in excess of eighty (80) person-hours required to support
audits conducted during the term of this Agreement. Employer will reimburse Claim Administrator for all
reasonable expenditures necessary to support audits conducted after termination of this Agreement. All such
audits shall be subject to Claim Administrator's then current external audit policy and procedures, a copy of
which shall be furnished to Employer upon request to Claim Administrator. The audit period will be limited to
the current Agreement year and the immediately preceding Agreement year. No more than one (1) audit shall
be conducted during a twelve (12) consecutive-month period, except as required by state or federal
government agency or regulation. Employer and such agent that have access to the information and files
maintained by Claim Administrator will agree not to disclose any proprietary information, and to hold harmless
and indemnify Claim Administrator in writing of any liability from disclosure of such information by executing
an Audit Agreement with Claim Administrator that sets forth the terms and conditions of the audit. Claim
Administrator has the right to implement reasonable administrative practices in the administration of Claims.
7.2 Claim Administrator audits Employer. During the term of this Agreement and within one hundred eighty
(180) days after its termination, Claim Administrator may, upon at least thirty (30) days prior written notice to
Employer, conduct reasonable audits of Employer's membership records with respect to eligibility.
SECTION 8: TERM AND TERMINATION OF AGREEMENT
8.1 Term. This Agreement will continue in full force and effect from the effective date and continue from year to
year unless terminated as provided herein.
8.2 Termination. This Agreement may be terminated as follows:
a. By either party at the end of any month after the end of the Fee Schedule Period indicated in the Fee
Schedule specifications of the most current ASO BPA with ninety(90)days prior written notice to the other
party; or
b. By both parties on any date mutually agreed to in writing; or
c. By either party, in the event of conduct by the other party constituting fraud, misrepresentation of material
fact or material breach of the terms of this Agreement, upon written notice as provided under Section 16
below; or
d. By Claim Administrator, upon Employer's failure to pay Timely all amounts due under this Agreement
including, but not limited to, all amounts pursuant to and in accordance with the specifications of the Fee
Schedule of the most current ASO BPA.
8.3 Notice of termination to Covered Employees. If this Agreement is terminated pursuant to this Section 8,
Employer agrees to notify all Covered Employees. The parties agree that Employer will give such notice
because Employer maintains direct and ongoing communication with, and maintains current addresses for, all
such Covered Employees.
SECTION 9: RELATIONSHIP OF PARTIES
9.1 Regarding the parties. Claim Administrator is an independent contractor with respect to Employer. Neither
party shall be construed, represented or held to be an agent, partner, associate, joint venturer nor employee
of the other.
Further, nothing in this Agreement shall create or be construed to create the relationship of employer and
employee between Claim Administrator and Employer; nor shall Employer's agents, officers or employees be
considered or construed to be employees of Claim Administrator for any purpose whatsoever.
9.2 Regarding non—parties. It is understood and agreed that nothing contained in this Agreement shall confer
or be construed to confer any benefit on persons who are not parties to this Agreement including, but not
limited to, employees of Employer and their dependents.
9.3 Exclusivity. Employer agrees not to perform or engage any other party to perform the same services as
Claim Administrator's Services while this Agreement is in effect, unless Employer gives notice of termination
pursuant to the terms of this Agreement.
9.4 Assignment. Except as otherwise permitted by Section 2 of this Agreement, no part of this Agreement, or
any rights, duties or obligations described herein, shall be assigned or delegated without the prior express
written consent of both parties. Any such attempted assignment in the absence of the prior written consent of
the parties shall be null and void. Claim Administrator's contractual arrangements for the acquisition and use
of facilities, services, supplies, equipment and personnel shall not constitute an assignment or delegation
under this Agreement.
SECTION 10: NON ERISA GOVERNMENT REGULATIONS
10.1 In relation to the Plan. Although Employer has advised Claim Administrator that Employer's Plan is currently
not covered by ERISA, Employer hereby acknowledges (i) its employee benefit plan is established and
maintained through a plan document, and (ii) its employee benefit plan document may provide for the
allocation and delegation of responsibilities thereunder. However, notwithstanding anything contained in the
Plan or any other employee benefit plan document of Employer, Employer agrees that Claim Administrator
does not and will not accept any allocation or delegation of any fiduciary or non—fiduciary responsibilities under
the Plan or any other plan document of Employer and no such allocation or delegation is effective with respect
to or accepted by Claim Administrator. Employer will promptly notify Claim Administrator in the event
Employer's Plan is no longer exempt from ERISA.
10.2 In relation to the Plan Administrator/Named Fiduciary(ies). Claim Administrator is not the plan
administrator of Employer's employee benefit plan and is not a fiduciary of Employer, the plan administrator
or of the Plan
10.3 In relation to Claim Administrator's responsibilities. Claim Administrator's responsibilities hereunder are
intended to be limited to those of a contract claims administrator rendering advice to and administering claims
on behalf of the plan administrator of Employer's Plan.As such, Claim Administrator is intended to be a service
provider but not a fiduciary with respect to Employer's employee benefit plan. Employer acknowledges and
agrees that Claim Administrator may render advice with respect to claims and administer claims on behalf of
the plan administrator of Employer's benefit plan. Claim Administrator has no other authority or responsibility
with respect to Employer's employee benefit plan. Employer will promptly notify Claim Administrator in the
event Employer's Plan is no longer exempt from ERISA.
SECTION 11: PROPRIETARY MATERIALS
11.1 Types of materials as may be used by the parties. The parties acknowledge that Claim Administrator has
developed acquired or owns certain Business Confidential Information. "Business Confidential Information"
includes, but is not limited to, intellectual property, trade secrets, inventions, applications, tools,
methodologies, software, operating manuals, technology, technical documentation, techniques, product or
services specifications or strategies, operational plans and methods, automated claims processing systems,
payment systems, membership systems, privacy and security measures, cost or pricing information (including
but not limited to provider discounts and rates), business plans and strategies, company financial planning
and financial data, prospect and customer lists, contracts, vendor and supplier lists and information, symbols,
trademarks, service marks, designs, copyrights, know-how, data, databases, processes, plans, procedures,
and any other information that reasonably should be understood to be confidential, whether developed or
acquired before or after the Effective Date of this Agreement."Business Confidential Information"also includes
modifications, enhancements, derivatives and improvements of the Business Confidential Information
described in the preceding sentence.
Employer shall not use or disclose to any third party Business Confidential Information without prior written
consent of Claim Administrator. Neither party shall use the name, symbols, copyrights, trademarks or service
marks ("Proprietary Marks") of the other party or the other party's respective clients in advertising or
promotional materials without prior written consent of the other party; provided, however, that Claim
Administrator may include Employer in its list of clients.
11.2 Claim Administrator/Association ownership. Employer acknowledges that Claim Administrator's
Proprietary Marks and Business Confidential Information are the sole property of the Blue Cross and Blue
Shield Association or of Claim Administrator and agrees not to contest the Blue Cross and Blue Shield
Association's or Claim Administrator's ownership or the license granted to Claim Administrator for use of such
Proprietary Marks.
11.3 Infringement. Claim Administrator agrees not to infringe upon, dilute or harm Employer's rights in its
Proprietary Marks. Employer agrees not to infringe upon, dilute or harm the Blue Cross and Blue Shield
Association's ownership rights or Claim Administrator's rights as a licensee in the Proprietary Marks.
11.4 Disclosures in Account Contracts. Employer on behalf of itself and its Covered Persons hereby expressly
acknowledges its understanding this Agreement constitutes a contract solely between Employer and Claim
Administrator, which is an independent corporation operating under a license from the Blue Cross and Blue
Shield Association, an association of independent Blue Cross and Blue Shield Plans, (the "Association")
permitting Claim Administrator to use the Blue Cross and Blue Shield Service Mark, and that Claim
Administrator is not contracting as the agent of the Association. Employer on behalf of itself and its Covered
Persons further acknowledges and agrees that it has not entered into this Agreement based upon
representations by any person other than Claim Administrator and that no person, entity, or organization other
than Claim Administrator shall be held accountable or liable to Employer for any of Claim Administrator's
obligations to Employer created under this Agreement. This subsection shall not create any additional
obligations whatsoever on the part of Claim Administrator other than those obligations created under other
provisions of this Agreement.
11.5 Administrative Services Only, Network Only. Claim Administrator must disclose that it does not underwrite
or assume any financial risk with respect to claims liability; and disclose the nature of the services and/or
network access Claim Administrator is providing. Such disclosures must be made to Employer, Employer's
Covered Persons, and Providers and must include, at a minimum, disclosure on identification cards, benefit
booklets, Employer contracts and explanation of benefits documentation.
SECTION 12: ELECTRONIC DOCUMENTS
Employer's consent/responsibilities. Employer consents that any documents exchanged between the parties
that describe the benefits under, or the administration of, the Plan(including but not limited to benefit booklets) may
be in the format of an electronic file or access to an electronic file. Employer further acknowledges and agrees that
if Claim Administrator provides Employer, at Employer's request, an electronic file that describes the benefits under,
or the administration of, the Plan, Employer will provide Covered Persons access, via the intranet, internet, or
otherwise, to only the most current version of that electronic file. Employer also acknowledges and agrees that, in
all instances, Claim Administrator may rely on the fact that the most current version of the electronic file Claim
Administrator provides to Employer is the authorized document that governs administration of Employer's Plan
under this Agreement and will prevail in the event of any conflict between such electronic file and any other
electronic or paper file. Employer is solely responsible for any and all claims for loss, liability or damages, arising
either directly or indirectly from Employer's use or posting of the electronic file on the intranet and/or internet.
SECTION 13: RECORDS
All Claim determination records, excluding any and all of the Business Confidential Information of Claim
Administrator, other Blue Cross and/or Blue Shield companies, or Claim Administrator's subsidiaries, affiliates, and
vendors, in the possession of Claim Administrator are and shall remain the property of Employer upon termination
of this Agreement. Claim Administrator shall return a copy of such property upon request in a form as agreed upon
by the parties with the cost of preparing such property for transmittal to be borne by Employer. All such Claim
records shall be retained by Claim Administrator until Claim Administrator receives a request from Employer for
transmittal or for a period of eleven (11) years from the date of a Claim's adjudication, whichever occurs first.
SECTION 14: APPLICABLE LAW
This Agreement shall be governed by, and shall be construed in accordance with, the laws of the state of Texas
without regard to any state choice—of—law statutes, and any applicable federal law. All disputes between Employer
and Claim Administrator arising out of or related to this Agreement this Agreement will be resolved in Dallas,Texas.
Changes in state or federal law or regulations or interpretations thereof may change the terms and conditions of
the Services.
SECTION 15: ENTIRE AGREEMENT
15.1 Definition. This Agreement, including all Exhibits and Addenda, represents the entire agreement and
understandings of the parties hereto and all prior or contemporaneous agreements, understandings,
representations and warranties, whether written or oral, in regard to the subject matter hereof, including any
proposal document submitted by Claim Administrator to Employer are superseded, except as otherwise
provided in this Agreement. In the event of a conflict, the provisions of this Agreement and the Exhibits and
Addenda of this Agreement shall prevail.
15.2 Components. The Exhibits and Addenda of this Agreement are:
a. Exhibit 1 -Claim Administrator Services
b. Exhibit 2 - Fee Schedule, Financial Responsibilities & Required Disclosures
c. Exhibit 3 - Recovery Litigation Authorization
d. Exhibit 4 -ASO BPA
e. Exhibit 5 - COBRA Health Benefits Continuation Coverage ("COBRA")
15.3 Amending. This Agreement shall be amended by mutual written agreement of the parties. Employer
acknowledges and agrees that the format of such changes shall be determined by Claim Administrator in its
sole discretion, including, but not limited to, the use of a new form of agreement(that replaces this Agreement
in its entirety). Notwithstanding the foregoing, any amendments required by law, regulation or order("Law")or
by Claim Administrator or the Blue Cross and Blue Shield Association may be implemented by Claim
Administrator upon sixty (60) calendar days' prior notice to Employer or such time period as may be required
by law. Amendments required by Law shall be effective retroactively, if applicable, as of the date required by
such Law. If Employer objects to such amendment within thirty (30) days of receipt of notice of such
amendment, the parties shall then engage in good faith negotiations to amend the amendment,to the greatest
extent possible. If the parties cannot agree on terms of the amendment in a satisfactory manner, either party
shall be allowed to proceed to dispute resolution, as set forth in Section 18.
SECTION 16: NOTICE AND SATISFACTION
Unless specifically stated otherwise in this Agreement or in any written Exhibit or Addenda thereto, Employer and
Claim Administrator agree to give one another written notice (pursuant to Section 19 Notices below) of any
complaint or concern the other party may have about the performance of obligations under this Agreement and to
allow the notified party ninety (90) days in which to make necessary adjustments or corrections to satisfy the
complaint or concern prior to taking any further action with regard to such.
SECTION 17: LIMITATIONS; LIMITATION OF LIABILITY
No action or dispute shall be brought to recover under this Agreement after the expiration of three (3) years from
the date the cause of action accrued, except to the extent that a later date is permitted under Section 413 of ERISA.
Liability for any errors or omissions by Claim Administrator (or its officers, directors, employees, agents or
independent contractors) in the administration of this Agreement, or in the performance of any duty or responsibility
contemplated by this Agreement, shall be limited to the maximum benefits which should have been paid under this
Agreement had the errors or omissions not occurred (less Claim Administrator's share of any arbitration expenses
incurred), unless any such errors or omissions are adjudged to be the result of intentional misconduct, gross
negligence or intentional breach of a duty under this Agreement by Claim Administrator.
SECTION 18: DISPUTE RESOLUTION/ARBITRATION
18.1 Initial negotiation. Any dispute arising out of or related to this Agreement shall be resolved in accordance
with the procedures specified in this Section 18, which shall be the sole and exclusive procedures for the
resolution of any such disputes. All negotiations pursuant to this Section 18 are confidential and shall be
treated as compromise and settlement negotiations for purposes of applicable rules of evidence.
18.2 Deferring to arbitration/selecting an arbitrator. In the event the parties fail to agree with respect to any
matter covered herein and only after making good faith efforts to resolve any dispute under this Agreement,
the question in dispute shall be submitted for arbitration in Dallas, Texas. The arbitrator shall be selected as
follows:
a. Upon declaration by one of the parties hereto that a deadlock on any dispute under this Agreement exists
("Deadlock"), the parties shall select an arbitrator;
b. If, for any reason, an arbitrator is not appointed within sixty (60) days after the Deadlock Is declared and
the amount in contest is in excess of $10,000, either party may submit the matter to the American
Arbitration Association which shall select an arbitrator and administer the arbitration; and
c. If no appointment is made within sixty(60)days after the Deadlock is declared and the amount in question
is $10,000, or less, Claim Administrator shall select an independent third party to be the arbitrator.
18.3 Expectations. The arbitrator will submit a decision within thirty (30) days after submission of the dispute or
as soon as reasonably feasible and such decision shall be binding on the parties hereto. The arbitrator's fees
and any costs imposed by the arbitrator will be shared equally by the parties. All other expenses such as
reasonable attorney's fees and recoverable costs as defined by the Federal Rules of Civil Procedure shall be
borne by the losing party or, if both parties prevail apportioned by the arbitrator to each party. Arbitration
proceedings will be governed by the applicable Rules of the American Arbitration Association in effect at the
time of the Deadlock.
18.4 Except as provided otherwise in this Agreement, each party is required to continue to perform its obligations
under this Agreement pending final resolution of any dispute arising out of or relating to this Agreement.
SECTION 19: NOTICES
All notices given under this Agreement must be in writing and shall be deemed to have been given for all purposes
when personally delivered and received or when deposited in the United States mail, first—class postage prepaid,
and addressed to the parties' respective contact names at their respective addresses or when transmitted by
facsimile via their respective facsimile numbers as indicated on the most current ASO BPA. Each party may change
such notice mailing and/or transmission information upon Timely prior written notification to the other party. Claim
Administrator may also provide such notices electronically, to the extent permitted by applicable law.
SECTION 20: SEVERABILITY; ENFORCEMENT; FORCE MAJEURE
Should any provision(s) contained in this Agreement be held to be invalid, illegal, or otherwise unenforceable, the
remaining provisions of the Agreement shall be construed in their entirety as if separate and apart from the invalid,
illegal or unenforceable provision(s) unless such construction were to materially change the terms and conditions
of this Agreement.
Any delay or inconsistency by either party in the enforcement of any part of this Agreement shall not constitute a
waiver by that party of any rights with respect to the enforcement of any part of this Agreement at any future date
nor shall it limit any remedies which may be sought in any action to enforce any provision of this Agreement.
Neither party shall be liable for any failure to Timely perform its obligations under this Agreement if prevented from
doing so by a cause or causes beyond its commercially reasonable control including, but not limited to, acts of God
or nature, fires, floods, storms, earthquakes, riots, strikes, wars, terrorism, cybersecurity crimes or restraints of
government.
SECTION 21: INDUSTRY IMPROVEMENT, RESEARCH AND SAFETY
Notwithstanding any other provision of this Agreement, Claim Administrator may use and or disclose a limited data
set or de-identified data for purposes of providing the services under this Agreement and for other purposes
required or permitted by applicable law (the "Permitted Purposes" as defined herein). For purposes of this
paragraph, "Permitted Purposes" means the studies, analyses or other activities that are designed to promote
quality health care outcomes, manage health care and administrative costs, and enhance business and
performance, including, but not limited to, utilization studies, cost analyses, benchmarking, modeling, outcomes
studies, medical protocol development, normative studies, quality assurance, credentialing, network management,
network development, fraud and abuse monitoring or investigation, administrative or process improvement, cost
comparison studies, or reports for actuarial analyses. For purposes of this paragraph, a "limited data set" has the
meaning set forth in HIPAA and "de-identified" means both member de-identification (as defined by HIPAA) and
Employer de-identification (unless the work is being done in connection with Employer's Plan). Solely for the
Permitted Purposes, Claim Administrator may release, or authorize the release of, a limited data set or de-identified
data to a third party data aggregation service or data warehouse and its customers. Such data warehouse and data
aggregation service providers may charge their customers a fee for access to such data. Nothing in the paragraph
is intended to expand or limit the terms and conditions of the Business Associate Agreement with respect to the
permitted use or disclosure of PHI (other than with respect to limited data sets). The foregoing notwithstanding, the
Blue Cross and Blue Shield Association and its support vendors are permitted to have internal access to Claim
Administrator-assigned Employer Group and Identification number.
SECTION 22: THIRD PARTY RECOVERY VENDORS AND OUTSIDE ATTORNEYS
To assist in the recovery of payments, Claim Administrator may engage a third party to assist in identification or
collection of recovery amounts related to Claim Payments made under the Agreement. In such event,the recovered
amounts will be applied according to Claim Administrator's refund recovery policies. Claim Administrator may also
engage a third party to assist in the review of healthcare Providers' Claim coding or billing to identify discrepancies
prior to Claim Payments. Third parties' fees associated with such assistance and Claim Administrator's fee for its
related administrative expenses to support such third party recovery identification and collection will be paid by
Employer and are separate from and in addition to the Reimbursement Fees set forth in the ASO BPA.
SECTION 23: NOTICE OF ANNUAL MEETING
Employer is hereby notified that it is a Member of Health Care Service Corporation(HCSC), a Mutual Legal Reserve
Company, and is entitled to vote either in person, by its designated representative, or by proxy at all meetings of
Members of said Company. The annual meeting is held at its principal office at 300 East Randolph Street, Chicago,
Illinois each year on the last Tuesday in October at 12:30 P.M.
For purposes of this Section, the term "Member" means the group, trust, association or other entity with which this
Agreement has been entered. It does not include Covered Employees or Covered Persons under the Plan.
From time to time, Claim Administrator pays indemnification or advances expenses to a director, officer, employee
or agent consistent with Claim Administrator's bylaws then in force and as otherwise required by applicable law.
SECTION 24: DEFINITIONS
24.1 "Accountable Care Organization" means a group of healthcare Providers who agree to deliver coordinated
care and meet performance benchmarks for quality and affordability in order to manage the total cost of care
for their member populations.
24.2 "Administrative Charge" means the monthly service charge that is required by Claim Administrator for the
administrative services performed under this Agreement. The Administrative Charge(s) is set forth in the Fee
Schedule.
24.3 "Allowable Amount" means the maximum amount determined by Claim Administrator to be eligible for
consideration of payment for a Covered Service in accordance with the type of medical and dental benefits
coverage(s) elected on the most current ASO BPA.
a. For Medical Covered Services. The Allowable Amount means:
i. For Network Providers. For a Provider who has a written agreement with Claim Administrator or
another Blue Cross and/or Blue Shield Plan to provide care to a Covered Person at the time Covered
Services for medical benefits are rendered ("Network Provider"), the contracting Allowable Amount is
based on the terms of the Network Provider's contract and the payment methodology in effect on the
date of the Covered Service. The payment methodology used may include diagnosis-related groups
(DRG), fee schedule, package pricing, global pricing, per diems, case-rates, discounts, or other
payment methodologies.
ii. For Non-Network Providers. For a Provider who does not have a written agreement with Claim
Administrator or another Blue Cross and/or Blue Shield Plan to provide care to a Covered Person at
the time Covered Services for medical benefits are rendered ("Non-Network Provider"), the Allowable
Amount will be the lesser of: (a)the Non-Network Provider's Claim Charge, or; (b)Claim Administrator's
non-contracting Allowable Amount. Except as otherwise provided in this section ii, the non-contracting
Allowable Amount is developed from base Medicare reimbursements adjusted by a predetermined
factor established by Claim Administrator. Such factor shall be not less than 75% and will exclude any
Medicare adjustment(s)which is/are based on information on the Claim.
When a Medicare reimbursement rate is not available or is unable to be determined based on the
information submitted on a Claim, the non-contracting Allowable Amount for Non-Network Providers
will represent an average contract rate in aggregate for Network Providers adjusted by a predetermined
factor established by Claim Administrator. Such factor shall be not less than 75%and shall be updated
not less than every two years.
Claim Administrator will utilize the same Claim processing rules and/or edits that it utilizes in processing
Network Provider Claims for processing Claims submitted by Non-Network Providers which may also
alter the Allowable Amount for a particular Covered Service. In the event Claim Administrator does not
have any Claim edits or rules, Claim Administrator may utilize the Medicare claim rules or edits that are
used by Medicare in processing the Claims. The Allowable Amount will not include any additional
payments that may be permitted under the Medicare laws or regulations which are not directly
attributable to a specific Claim, including, but not limited to, disproportionate share and graduate
medical education payments.
Any change to the Medicare reimbursement amount will be implemented by Claim Administrator within
ninety (90) days after the effective date that such change is implemented by the Centers for Medicaid
and Medicare Services, or its successor.
The non-contracting Allowable Amount does not equate to the Provider's Claim Charge and Covered
Persons receiving Covered Services from a Non-Network Provider will be responsible for the difference
between the non-contracting Allowable Amount and the Non-Network Provider's Claim Charge, and
this difference may be considerable. To find out Claim Administrator's non-contracting Allowable
Amount for a particular Covered Service, Covered Persons may call customer service at the number
on the back of Claim Administrator-issued identification card.
iii. For multiple surgeries. The Allowable Amount for Covered Services for all surgical procedures
performed on the same Covered Person on the same day will be the amount for the single procedure
with the highest Allowable Amount plus a determined percentage of the Allowable Amount for each of
the other Covered Service procedures performed.
iv. For procedures, services, or supplies provided to Medicare recipients. The Allowable Amount
will not exceed Medicare's limiting charge.
b. The Allowable Amount for a Provider which has a written agreement with Claim Administrator, a Blue Cross
and/or Blue Shield Plan or the entity chosen by Claim Administrator to administer its prescription drug
program, to provide prescription drug services to a Covered Person at the time Covered Services under
the prescription drug benefit are rendered ("Participating Prescription Drug Provider"), the lesser of such
Provider's Claim Charge or the cost agreed upon by the Participating Prescription Drug Provider. The
Allowable Amount for a Provider which does not have a written agreement with Claim Administrator, a Blue
Cross and/or Blue Shield Plan or the entity chosen by Claim Administrator to administer its prescription
drug program, to provide prescription drug services to a Covered Person at the time Covered Services for
prescription drug benefits are rendered ("Non-Network Provider Pharmacies") will be based on the lesser
of the charge which the particular Non-Network Provider Pharmacy usually charges for Covered Services,
or the amount Claim Administrator would reimburse Participating Prescription Drug Providers for the same
service, minus 20% unless otherwise agreed upon by Claim Administrator and Employer.
c. For Dental Covered Services. If dental benefits coverage is elected on the most current ASO BPA, the
Allowable Amount means:
i. For Contracting Dentists. For a Provider who has a written agreement with Claim Administrator to
provide care to a Covered Person at the time Covered Services for dental benefits are rendered
("Contracting Dentist"), the Allowable Amount is based on the terms of the Contracting Dentist's
contract with Claim Administrator and Claim Administrator's methodology in effect on the date of the
Covered Service. The methodology used may include relative value, global pricing, or a combination
of methodologies.
ii. For Non-Contracting Dentists. For a Provider who does not have a written agreement with Claim
Administrator to provide care to a Covered Person at the time Covered Services for dental benefits are
rendered ("Non-Contracting Dentist"), the Allowable Amount is based on the amount Claim
Administrator would pay for the same Covered Service if performed or provided by a Contracting
Dentist.
Unless otherwise stipulated by a contract between a dental Provider and Claim Administrator:
iii. For Covered Services performed in Texas. The Allowable Amount is based upon the applicable
methodology for dentists with similar experience and/or skills.
iv. For Covered Services performed outside Texas. The Allowable Amount will be established by
identifying dentists with similar experience or skills in order to establish the applicable amount for the
Covered Service.
v. For multiple surgical procedures performed in the same operative area. The Allowable Amount
for Covered Services for all surgical procedures performed on the same Covered Person on the same
day will be the amount for the single procedure with the highest Allowable Amount plus an additional
Allowable Amount for covered supplies or services.
vi. When a less expensive professionally acceptable service,supply, or procedure is available. The
Allowable Amount will be based upon the most economical supply,appliance,or level of dental Covered
Service that is appropriate for the safe and effective treatment of the Covered Person. This is not a
determination of whether a service is Dentally Necessary, but merely a contractual benefit allowance
of a dental Covered Service.
The Allowable Amount for all dental Covered Services also includes the administration of any local
anesthesia and necessary infection control as required by state and federal mandates.]
24.4 "Alternative Compensation Arrangement Payments" means additional payments Claim Administrator
makes to Network Providers for services for which no formal Claim form may be submitted, including, but not
limited to, capitation payments, performance based reimbursement payments, Care Coordination payments,
Value-Based Programs, and other alternative funding arrangements as set forth in Claim Administrator's
arrangement with the Network Provider.
If the actual amount of such Payment is not known at the time Claim Administrator bills Employer under this
Agreement, then Claim Administrator may bill Employer in advance for expected Payments to Network
Providers (the "Expected Payments"). Such Expected Payments will be calculated for each specific
Alternative Compensation Arrangement on a per member per month ("PMPM") basis. The calculation will be
made using (i) the estimated number of members involved in a particular Arrangement (as of the end of the
month preceding the calculation), and (ii) the estimated Alternative Compensation Arrangement Payments
for all such members. Expected Payment may vary from member to member.
Employer will be billed for its share of the Expected Payment. Any difference (surplus or deficit) between the
Expected Payments that Employer has made to Claim Administrator and actual Alternative Compensation
Arrangement Payments will be factored into Claim Administrator's calculation of future Expected Payments.
Interest on such difference (surplus or deficit) will be credited (or charged) to Employer and included in the
calculation of future Expected Payments. Claim Administrator may recalculate the PMPM charge from time
to time in a manner consistent with this Agreement. In the case of any such modification, Claim Administrator
shall inform Employer of such modifications Employer will be deemed to have approved the modifications,
which will become part of this Agreement.
24.5 "BlueCard Worldwide Access Vendor Fees" means the charges to Claim Administrator for the transaction
fees through the BlueCard® Worldwide program which are payable to the medical assistance vendor for
assisting Covered Persons traveling or living outside of the United States, Puerto Rico, and U.S. Virgin
Islands to obtain medical services.
24.6 "Care Coordination" means organized, information-driven patient care activities intended to facilitate
the appropriate responses to Covered Person's healthcare needs across the continuum of care.
24.7 "Care Coordinator" means an individual within a Provider organization who facilitates Care Coordination for
patients.
24.8 "Care Coordinator Fee" means a fixed amount paid by a BlueCross and/or Blue Shield Plan to Providers
periodically for Care Coordination under a Value-Based Program.
24.9 "Claim" means a properly completed notification in a form acceptable to Claim Administrator, including but
not limited to, form and content required by applicable law, that service has been rendered or furnished to a
Covered Person. This notification must set forth in full the details of such service including, but not limited to,
the Covered Person's name, age, sex and identification number, the name and address of the Provider, a
specific itemized statement of the service rendered or furnished (including appropriate codes), the date of
service, applicable diagnosis (including appropriate codes), the Claim Charge, and any other information
which Claim Administrator may request in connection for such service.
24.10"Claim Charge" means the amount which appears on a Claim as the Provider's regular charge for service
rendered to a patient, without further adjustment or reduction.
24.11 "Claim Payment" means the benefit calculated by Claim Administrator, plus any related Surcharges, upon
submission of a Claim, in accordance with the benefits specified in the Plan for which Claim Administrator
has agreed to provide administrative services. All Claim Payments shall be calculated on the basis of the
Provider's Allowable Amount, in accordance with the benefit coverage(s) elected on the most current ASO
BPA, for Covered Services rendered to the Covered Person. Claim Payment also includes Employer's pro
rata share of Alternative Compensation Arrangement Payments.
24.12"Coinsurance" means a percentage of an eligible expense that a Covered Person is required to pay
toward a Covered Service.
24.13"Copayment" means a specified dollar amount that a Covered Person is required to pay toward a Covered
Service.
24.14"Covered Employee" shall have the same meaning as defined in Employer's Plan to the extent consistent
with the BPA.
24.15"Covered Person"shall have the same meaning as defined in Employer's Plan to the extent consistent with
the applicable ASO BPA.
24.16"Covered Service" means a service or supply specified in the Plan for which benefits will be provided and
for which Claim Administrator has agreed to provide administrative services under this Agreement.
24.17 "ERISA" means the Employee Retirement Income Security Act of 1974, as amended.
24.18 "Fee Schedule" means the fees and charges specified in the initial ASO BPA, including but not limited to,
the Administrative Charge and other service charges; or subsequent fees and charges set forth in a
subsequent ASO BPA as replacement or supplement to the initial ASO BPA. The Fee Schedule shall be
applicable to the Fee Schedule Period therein, except that any item of the Fee Schedule may be changed in
accordance with Exhibit 2.
24.19"Fee Schedule Period" means the period of time indicated in the Fee Schedule of the most current ASO
BPA.
24.20"Global Payment/Total Cost of Care" means a payment methodology that is defined al the patient level
and accounts for either all patient care or for a specific group of services delivered to the patient such as
Outpatient, Physician, ancillary, Hospital services, and prescription drugs.
24.21 "Home Health Agency" means a business that provides Home Health Care and is licensed, approved, or
certified by the appropriate agency of the state in which it is located or be certified by Medicare as a supplier
of Home Health Care.
24.22"Home Health Care" means the health care services for which benefits are provided under the Plan when
such services are provided during a visit by a Home Health Agency to patients confined at home due to a
sickness or injury requiring skilled health services on an intermittent, part-time basis.
24.23"HIPAA" means the Health Insurance Portability and Accountability Act and its implementing regulations(45
C.F.R. Parts 160-164) and the Health Information Technology for Economic and Clinical Health Act, as
incorporated in the American Recovery and Reinvestment Act of 2009, and its implementing regulations,
each as amended, and their respective implementing regulations, as issued and amended by the Secretary
(all the foregoing, collectively"HIPAA").
24.24"Hospital" means a duly licensed institution for the care of the sick which provides service under the care of
a Physician including the regular provision of bedside nursing by registered nurses. It does not mean health
resorts, rest homes, nursing homes, skilled nursing facilities, convalescent homes, custodial homes of the
aged or similar institutions.
24.25 "Host Blue" means a local Blue Cross and/or Blue Shield licensee outside the geographic area that Claim
Administrator serves.
24.26"Inpatient" means the Covered Person is a registered bed patient and treated as such in a health care
facility.
24.27 "Negotiated Arrangement" means an agreement negotiated between one or more Blue Cross and/or Blue
Shield Plans for any national account that is not delivered through the BlueCard Program.
24.28 "Network" means identified Providers, including Physicians, other professional health care Providers,
Hospitals, ancillary Providers, and other health care facilities, that have entered into agreements with Claim
Administrator (and, in some instances, with other participating Blue Cross and/or Blue Shield Plans) for
participation in a participating provider option and/or point—of—service managed care health benefits
coverage program(s), if applicable to the Plan under this Agreement.
24.29"Non-Participating Healthcare Provider" means a healthcare Provider that does not have a contractual
agreement with a Host Blue.
24.30"Outpatient" means a Covered Person's receiving of treatment while not an Inpatient. Services considered
Outpatient include, but are not limited to, services in an emergency room regardless of whether the Covered
Person is subsequently registered as an Inpatient in a health care facility.
24.31 "Participating Healthcare Provider" means a healthcare Provider that has a contractual agreement with a
Host Blue.
24.32 "Patient-Centered Medical Home" means a model of care in which each patient has an ongoing
relationship with a Primary Care Physician who coordinates a team to take collective responsibility for patient
care and, when appropriate, arranges for care with other qualified Physicians.
24.33"Physician" means a physician duly licensed to practice medicine in all of its branches.
24.34"Plan" means, as applied to this Agreement, the separate self-insured group health plan as defined by
Section 160.103 of HIPAA.
24.35"Primary Care Physician" means a Physician who is a Network Provider at the time Covered Services are
rendered under Claim Administrator's point—of—service managed care health benefits coverage program, if
applicable to the Plan under this Agreement, and who is selected by or assigned to a Covered Person to
coordinate and arrange for the Covered Person's medical care and who approves and makes medically
appropriate referrals for any non—primary care Physician services and who provides medical care within the
scope of a license permitting him/her to legally practice medicine in the recognized areas of pediatrics,
obstetrics and gynecology, internal medicine and family practice.
24.36 "Provider" means any Hospital, health care facility, laboratory, person or entity duly licensed to render
Covered Services to a Covered Person or any other provider of medical or dental services, products or
supplies which are Covered Services.
24.37"Provider Incentive" means an additional amount of compensation paid to a healthcare Provider by a Blue
Cross and/or Blue Shield Plan, based on the Provider's compliance with agreed-upon procedural and/or
outcome measures for a particular population of Covered Persons.
24.38 "Services" means the services listed in Exhibit 1.
24.39 "Shared Savings" means a payment mechanism in which the Provider and the Blue Cross and/or Blue
Shield Plan share cost savings achieved against a target cost budget based upon agreed upon terms and
may include downside risk.
24.40"Supplemental Charge" means a fee or charge payable to Claim Administrator by Employer in addition to
the fees and charges set forth in the Fee Schedule. A Supplemental Charge may be applied for any
customized reports, forms or other materials or for any additional services or supplies not documented in the
applicable Fee Schedule. Such services and/or supplies and any applicable Supplemental Charge(s) are to
be agreed upon by the parties in advance.
24.41 "Surcharges" means local, state or federal taxes, surcharges or other fees or amounts, including, but not
limited to, BlueCard Worldwide Access Vendor Fees and amounts due in connection with the Affordable Care
Act Transitional Reinsurance Programs (or successor or alternate program amounts) (the "Reinsurance
Contribution"), paid by Claim Administrator which are imposed upon or resulting from this Agreement, or are
otherwise payable by or through Claim Administrator. Upon request, Employer shall furnish to Claim
Administrator in a Timely manner all information necessary for the calculation or administration of any
Surcharges. Surcharges may or may not be related to a particular claim for benefits. In no event will Claim
Administrator be responsible for the Reinsurance Contribution.
24.42"Timely" means the following, unless an alternative standard is specified in this Agreement or is mutually
agreed to by the parties in writing:
a. With respect to all payments due Claim Administrator by Employer under this Agreement, weekly claim
invoices are due within 48 business hours of notification to Employer by Claim Administrator, monthly
fees (e.g. administrative) are due within thirty (30) calendar days of notification to Employer by Claim
Administrator; or
b. With respect to all information due Claim Administrator by Employer concerning Covered Persons, within
thirty—one (31) calendar days of a Covered Person's effective date of coverage or change in coverage
status under the Plan; or
c. With respect to all Plan information due Claim Administrator by Employer, upon the effective date of this
Agreement and at least ninety (90) calendar days prior to the effective date of change or amendment to
the Plan thereafter.
24.43"Value-Based Program" means an outcomes-based payment arrangement and/or a Coordinated Care
model facilitated with one or more local Providers that is evaluated against cost and quality metrics/factors
and is reflected in Provider payment.
EXHIBIT 1
CLAIM ADMINISTRATOR SERVICES
• ALTERNATIVE PROVIDER COMPENSATION ARRANGEMENTS
Employer agrees to participate in other performance based reimbursement and alternative provider
compensation arrangements as applicable based on Covered Person criteria established by Claim
Administrator.
• CLAIMS ADJUDICATION
Determination of payment levels of Claims according to Employer's directions, including but not limited to
Employer's directions that Claim Administrator apply Claim Administrator's standard medical and utilization
management criteria and policies and Coordination of Benefits (COB) processes.
• EXPLANATION OF BENEFITS (EOB)
Preparation of EOBs.
• CLAIMS/MEMBERSHIP INQUIRIES
Providing responses to inquiries—written, phone or in--person —related to membership, benefits, and Claim
Payment or Claim denial.
• ENROLLMENT SERVICE
Upon Employer request, assist Employer, in accordance with Claim Administrator's standard procedures, in
initial enrollment activities, including education of Covered Persons about benefits, the enrollment process,
selection of health care Providers and how to file a Claim for benefits; issue Claim submission instructions on
behalf of Employer to health care Providers who render services to Covered Persons.
• CLIENT SERVICES AND MATERIALS
Provision of those items as elected by Employer from listing below:
a. Enrollment Materials. Implementation materials to be provided by Claim Administrator's Marketing
Administration Division during the enrollment process; any custom designed materials may be subject to
Supplemental Charge.
b. Standard Identification Cards. Provision of identification cards appropriate to health benefit Plan
coverage(s) selected.
c. Standard Provider Directories. Access to Network Provider directories and periodic updates to such, if
applicable to the health benefit Plan coverage(s) under the Agreement.
d. Customer Service. Access to a toll—free customer service telephone number.
e. Medical Pre—notification Helpline. For those services determined by Employer and provided in writing
to Claim Administrator that require pre—notification, advance Claim Administrator review of medical
necessity, based on Claim Administrator's standard medical and utilization management criteria and
policies, of such services covered under the Plan; access to toll—free medical pre—notification helpline for
Covered Persons and their health care Providers to call for assistance.
• INTERNAL APPEALS
Determination of properly filed internal appeal requests received by Claim Administrator from a Covered
Person or a Covered Person's authorized representative.
• EXTERNAL REVIEW COORDINATION (if applicable)
Claim Administrator will coordinate external reviews of certain adverse benefit determinations for Employer as
described and for the fee set forth in the most current ASO BPA and/or this Agreement. If elected on the ASO
BPA, Claim Administrator's coordination includes reviewing external review requests to assess whether they
meet the eligibility requirements, referring requests to IROs, and reversing the Plan's determinations if so
indicated by the IRO. External reviews shall be performed by an IRO and not Claim Administrator. Amounts
received by Claim Administrator and IROs may be revised from time to time and may be paid each time an
external review is undertaken.
• MEMBERSHIP
Using membership information provided to Claim Administrator by Employer to make claim and appeal
determinations and for other purposes as described in the Agreement.
• STANDARD REPORTS
Make available Claim data, Claim Settlement statements (as outlined in Exhibit 2, Section 6) and periodic
reports in Claim Administrator's standard format(s)in accordance with Claim Administrator's standard reporting
policy at no additional charge. Any additional reports required by Employer must be mutually agreed upon by
the parties in writing prior to their development and may be subject to a Supplemental Charge.
• STOP LOSS COORDINATION
Coordinate all necessary reporting, tracking, notification and other similar financial and/or administrative
services pursuant to settlements under stop loss policy(ies) purchased (or proposed to be purchased) from
Claim Administrator in conjunction with the Agreement. For stop loss coverage purchased from entity(ies)other
than Claim Administrator, such coordination is limited to this Exhibit's STANDARD REPORTS to be made
available to Employer subject to the Agreement's disclosure requirements.
• REPORTING SERVICES
Preparation and filing of annual Internal Revenue Service (IRS) 1099 forms for the reporting of payments to
health care Providers who render services to Covered Persons and who are reimbursed under the Plan for
those services.
• ACTUARIAL AND STATISTICAL
Determination of Claims projections and pricing of administrative services and stop—loss coverage.
• FRAUD DETECTION AND PREVENTION
Identify and investigate suspected fraudulent activity by Providers and/or Covered Persons and inform
Employer of findings and proof of fraud applying Claim Administrator's standard processes; address any
related recovery litigation as set forth in Exhibit 3.
• EMPLOYER PORTAL (currently called BLUE ACCESS°FOR EMPLOYERS)
Provide Employer with an on-line resource that allows employer the ability to perform a variety of plan
administrative functions, currently managing membership and enrollment, inquiring about claims status,
generating reports, and receiving billing information. Functions may be changed or added as they become
available.
• MEMBER PORTAL (currently called BLUE ACCESS®FOR MEMBERS)
Provide Member with an on-line resource that allows individuals access to information about their healthcare
coverage and benefits, currently verifying claims status, receiving email notifications, accessing health and
wellness information, verifying dependents coverage, and taking a health risk assessment. Information may
be changed or added as it becomes available.
• PROVIDER NETWORK(S)
If applicable to the health benefit Plan coverage(s) under the Agreement, establish, arrange and maintain a
Network(s) through contractual arrangements with Providers including, if also applicable, Primary Care
Physicians within the designated service area.
• BLUE CARE CONNECTION°PROGRAM (If elected on the most current ASO BPA)
Provide a program that may include utilization management, case management, condition management,
lifestyle management, predictive modeling, Well on Target, 24/7 nurseline and access to a personal health
manager or such other features as determined by Employer and agreed to by Claim Administrator.
• MASSACHUSETTS STATEMENTS OF CREDITABLE COVERAGE AND ELECTRONIC REPORTING
(If elected on the most current ASO BPA)
At the written direction of Employer, issuance of written statements of creditable coverage and related
electronic reporting to the Massachusetts Department of Revenue with respect to Covered Persons under the
Agreement subject to the Massachusetts Health Care Reform Act.
• REFERENCE BASED PRICING (RBP) (If elected on the most current ASO BPA)
Assist Employer with establishing a maximum coverage amount for specified imaging, inpatient, and outpatient
procedures derived from a pricing method based on either the Employee's or Provider's location, as elected
by Employer in the most current ASO BPA.
• VIRTUAL VISITS PROGRAM MANAGEMENT (if elected on the most current ASO BPA)
Provide or arrange for a program that allows Covered Persons to access benefits for certain Covered
Services remotely from virtual visit participating Providers via i) interactive audio communication (via
telephone or similar technology) and/or ii) interactive audio/video examination and communication (via online
portal, mobile app or similar technology), where available.
• SUMMARY OF BENEFITS AND COVERAGE (SBC) (if elected on the most current ASO BPA)
Create SBCs for benefits Claim Administrator administers under this Agreement and provide SBCs to
Employer and Covered Persons as described in the ASO BPA.
• MSP INFORMATION REPORTING
Pursuant to Exhibit 2, Section 16 entitled "MEDICARE SECONDARY PAYER INFORMATION REPORTING",
reporting preparation and filing as required of Claim Administrator as Responsible Reporting Entity("RRE")for
the Plan as that term is defined in Section 111 of the Medicare, Medicaid, and SCHIP Extension Act of 2007.
• UNCASHED FUNDS
Regarding outstanding funds that are or become"stale"(over 365 days old), issue notification letters to payees
and upon completion of notification process, reissue such funds to payees based upon payee response, if any.
When fund reissuance is not possible, funds will escheat to state of payee's last known address on behalf of
Employer in accordance with Claim Administrator's established procedures and/or the applicable state's
unclaimed property law.
• ADDITIONAL SERVICES NOT SPECIFIED
Claim Administrator may provide additional services not specified in the Agreement; such services will be
mutually agreed upon between the parties in writing prior to their performance and may be subject to
Supplemental Charge.
• ACTIVITIES THAT ARE NOT CONSIDERED SERVICES
Claim Administrator does not provide Employer with software, facilities, phone systems, computers, database
or information management, quality or security services, and the term "Services" does not include backroom
operations. "Backroom operations"are those activities that do not involve direct contact with Covered Persons.
EXHIBIT 2
FEE SCHEDULE, FINANCIAL RESPONSIBILITIES & REQUIRED DISCLOSURES
SECTION 1: FEE SCHEDULE
Service charges and other service specifications applicable to the Agreement are set forth in the Fee Schedule
section of the most current ASO BPA.They are to apply for the period(s)of time indicated therein and shall continue
in full force and effect until the earlier of: i) the end of the Fee Schedule Period noted on such ASO BPA; ii) the
date a Fee Schedule is amended or replaced in its entirety by the execution of a subsequent ASO BPA; or iii) the
date the Agreement is terminated.
Inter-Plan Arrangement Fees:
i. BlueCard® Program/Network access fees* (as applicable): Additional information is available upon
request; included in the Claim Charge, if applicable;
ii. Negotiated Arrangement/Custom fees (as applicable): Additional information is available upon request;
included in the medical Administrative Charge(s)noted in the ASO BPA and in any Termination Administrative
Charge(s) noted in the ASO BPA calculated on the basis of such medical Administrative Charge(s);
iii. For Non-Participating Healthcare Providers Outside Claim Administrator's Service Area/processing
fees(as applicable):Additional information is available upon request; included in the medical Administrative
Charge(s) noted in the ASO BPA and in any Termination Administrative Charge(s) noted in the ASO BPA
calculated on the basis of such medical Administrative Charge(s).
*Such fees may not exceed the lesser of the applicable annual percentage of the discount(dependent upon group
size)permitted under the BlueCard Program or$2,000 per Claim.
SECTION 2: EXHIBIT DEFINITIONS
Other definitions applicable to this Exhibit are contained in Section 24 AGREEMENT DEFINITIONS of the
Agreement.
2.1 "Employer Payment" means the amount owed or payable to Claim Administrator by Employer for a given
Employer Payment Period in accordance with Section 5 of this Exhibit which is the sum of Claim Payments
made plus applicable service charges incurred during that Employer Payment Period.
2.2 "Employer Payment Method" means the method elected in the Fee Schedule specifications of the most
current ASO BPA by which Employer Payments will be made.
2.3 "Employer Payment Period"means the time period indicated in the Fee Schedule specifications of the most
current ASO BPA.
2.4 "Medicare Secondary Payer ("MSP")" means those provisions of the Social Security Act set forth in 42
U.S.C. §1395 y (b), and the implementing regulations set forth in 42 C.F.R. Part 411, as amended, which
regulate the manner in which certain employers may offer group health care coverage to Medicare—eligible
employees, their spouses and, in some cases, dependent children. (See Section 16 of this Exhibit titled
"MEDICARE SECONDARY PAYER INFORMATION REPORTING.")
2.5 "Run—Off Claim" means a Claim incurred prior to the termination of the Agreement that is submitted for
payment during the Run—Off Period.
2.6 "Run—Off Period" means the time period immediately following termination of the Agreement, indicated in
the Fee Schedule specifications of the most current ASO BPA, during which Claim Administrator will accept
Run-Off Claims submitted for payment.
2.7 "Termination Administrative Charge" means the consideration indicated in the Fee Schedule specifications
of the most current ASO BPA that is required by Claim Administrator upon termination of the Agreement or
partial termination of Covered Employees, including any services that may be performed by Claim
Administrator during the Run—Off Period indicated on such ASO BPA.
SECTION 3: COMPENSATION TO CLAIM ADMINISTRATOR
3.1 Intent of service charges. Employer will pay service charges to Claim Administrator, in accordance with the
Fee Schedule specifications of the most current ASO BPA, as compensation for the processing of Claims and
administrative and other services provided to Employer.
3.2 Determining service charges. The service charges, which are guaranteed for the Fee Schedule Period
indicated in the Fee Schedule specifications of the most current ASO BPA, have been determined in
accordance with Claim Administrator's current regulatory status and Employer's existing benefit program.
3.3 Changing service charges. Such service charges shall be subject to change by Claim Administrator as
follows:
a. At the end of the Fee Schedule Period indicated in the Fee Schedule specifications of the most current
ASO BPA, provided that sixty(60) days prior written notice is given by Claim Administrator;
b. On the effective date of any changes or benefit variances in the Plan, its administration, or the level of
benefit valuation which would increase Claim Administrator's cost of administration;
c. On any date changes imposed by governmental entities increase expenses incurred by Claim
Administrator, provided that such increases shall be limited to an amount sufficient to recover such
increase in expenses;
d. On any date that the actual number of Covered Employees (in total, by product or by benefit plan), the
single/family mix, or the Medicare/Non-Medicare mix varies +/- 10% from Claim Administrator's
projections;
e. The information upon which Claim Administrator's projections were based (benefit levels,
census/demographics, producer/broker fees, etc.) becomes outdated or inaccurate; or
f. On any date an affiliate, subsidiary, or other business entity is added or dropped by Employer.
3.4 Service charges upon termination. In the event the Agreement is terminated in accordance with the"TERM
AND TERMINATION" provisions of the Agreement, Employer will Timely pay Claim Administrator the
Termination Administrative Charge indicated in the Fee Schedule specifications of the most current ASO BPA.
Termination Administrative Charges assume the continuation of the Plan benefit program(s) and the
administrative services in effect prior to termination. Should such Plan benefit program(s)and/or administrative
services change, or in the event the average Plan enrollment during the three (3) months immediately
preceding termination varies by ten percent(10%) or more from the enrollment used to determine the service
charges in effect at the time of termination, Claim Administrator reserves the right to adjust the fees for service
charges (including, but not limited to, access fees) to be used to compute the Termination Administrative
Charge. In the event of a partial termination by Employer of more than 10%of Claim Administrator's projections
of Covered Employees, Employer will pay the Termination Administrative Charge as specified in the current
ASO BPA for such terminated Covered Employees.
3.5 Additional service charges. In addition to the amounts due and payable each month in accordance with the
Fee Schedule specifications of the most current ASO BPA, Claim Administrator may charge Employer for:
a. Any applicable Supplemental Charge(s);
b. Reasonable fees for the reproduction or return of Claim records requested by Employer, a governmental
agency or pursuant to a court order; and/or
c. Any other fees that may be assessed by third parties for services rendered to Employer and/or any other
fees for services mutually agreed upon by the parties in writing.
3.6 Effect of Plan enrollment. Administrative Charges will be paid based upon information Claim Administrator
receives regarding current Plan enrollment as of the first day of each month. Appropriate adjustments will be
made for enrollment variances or corrections.
3.7 Timely payment. Performance of all duties and obligations of Claim Administrator under the Agreement are
contingent upon the Timely payment of any amount owed Claim Administrator by Employer.
SECTION 4: CLAIM PAYMENTS
4.1 Claim Administrator's payment. Upon receipt of a Claim, Claim Administrator will make a Claim Payment
provided that all payments due Claim Administrator under the terms of the Agreement are paid when due.
4.2 Employer's liability. Any reasonable determination by Claim Administrator in adjudicating a Claim under the
Agreement that a Covered Person is entitled to a Claim Payment is conclusive evidence of the liability of
Employer to Claim Administrator for such Claim Payment pursuant to Section 6 below titled "CLAIM
SETTLEMENTS."
4.3 Covered Person's certain liability. Under certain circumstances, if Claim Administrator pays the healthcare
Provider amounts that are the responsibility of the Covered Person under this Agreement, Claim Administrator
may collect such amounts from the Covered Person.
4.4 Cessation of Claim Payments. If Employer has failed to pay when due any amount owed Claim
Administrator, Claim Administrator shall be under no obligation to make any further Claim Payments until such
default is cured.
SECTION 5: EMPLOYER PAYMENT
5.1 Intent. In consideration of Claim Administrator's obligations as set forth in the Agreement and at the end of
each Employer Payment Period, Employer shall pay to Claim Administrator or shall provide access for Claim
Administrator to obtain, Employer Payment amount due for that Employer Payment Period.
5.2 Confirmation or notification of amount due and payment due date. Employer shall confirm with Claim
Administrator or Claim Administrator shall notify Employer's financial division, of Employer Payment for each
Employer Payment Period and when such payment is due. Confirmation or notification shall be in accordance
with Employer Payment Method elected in the Fee Schedule specifications of the most current ASO BPA and
the following:
a. If Employer Payment Method is by check, Claim Administrator shall issue Employer a settlement
statement which will include Claim Administrator's mailing address for check remittance and the date
payment is due.
b. If Employer Payment Method is other than check, Employer shall confirm on-line the amount due by
accessing Claim Administrator's "Blue Access for Employers" (as provided in Exhibit 1); or Claim
Administrator shall advise Employer by email or facsimile (at an email address or facsimile number to be
furnished by Employer prior to the effective date of the Agreement) or by such other method mutually
agreed to by the parties, of the amount due. Employer Payment must be made or obtained within forty-
eight(48) hours of confirmation by Employer or Employer's notification by Claim Administrator. If any day
on which an Employer Payment is due is a holiday, such payment will be made or obtained on the next
business day.
5.3 Federal Regulation of Employer. Employer will be responsible for contributing to the funding of the
Transitional Reinsurance Programs established by the Affordable Care Act. In no event will Claim
Administrator be responsible for the Reinsurance Contribution. If required by applicable law, Employer will
promptly forward to Claim Administrator all such contributions (or successor or alternate program amounts)
and all information necessary for the calculation or administration of such contributions (or successor or
alternate program amounts).
5.4 Late Payments. Late payments are subject to the penalties outlined in Section 7.3 of this Exhibit.
SECTION 6: CLAIM SETTLEMENTS
6.1 Determining What Employer Owes. A Claim settlement shall be determined for each Claim settlement
period indicated in the Fee Schedule specifications of the most current ASO BPA. The Claim settlement shall
reflect the sum of the following:
a. Claim Payments paid by Claim Administrator in the particular Claim settlement period.
b. Claim Payments paid by Claim Administrator in prior Claim settlement periods that have not been included
in a prior Claim settlement.
c. The Administrative Charges and credits, Surcharges, and other applicable service charges as indicated
in the Fee Schedule specifications of the most current ASO BPA of the Agreement and any applicable
Supplemental Charge(s).
The sum of a., b., and c. above shall be referred to as the Claim Settlement Total.
6.2 Employer underpayment. If, within the Claim settlement period, the Claim Settlement Total exceeds
Employer Payments, Employer will pay the difference to Claim Administrator. The Claim settlement will be
determined within sixty (60) days from the last day of the Claim settlement period. Claim Administrator will
notify Employer in writing of the results of the Claim settlement.Any sums due Claim Administrator will be paid
Timely by Employer.
6.3 Employer overpayment. If, within the Claim settlement period, Employer Payments exceed the Claim
Settlement Total, Claim Administrator may, at its option, pay such difference to Employer, apply the difference
against amounts then owed Claim Administrator by Employer or authorize a reduction equal to such difference
from the next Claim Settlement Total due Claim Administrator from Employer.
SECTION 7: LATE PAYMENTS AND REMEDIES
7.1 When Employer fails to Pay. If Employer fails to pay when due any amount required to be paid to Claim
Administrator under the Agreement, and such default is not cured within ten (10) days of written notice to
Employer, Claim Administrator may, at its option:
a. Suspend Claim Payments; or
b. Terminate the Agreement as of the effective date specified in such notice.
7.2 When Claim Administrator fails to timely notify. Pursuant to Section 20 "SEVERABILITY;
ENFORCEMENT; FORCE MAJEURE" of the Agreement, Claim Administrator's failure to provide Employer
with timely notice of any amount due hereunder shall not be considered a waiver of payment of any amount
which may otherwise be due hereunder from Employer.
7.3 Late charge. If Employer fails to make any payment required by the Agreement on a Timely basis, Claim
Administrator, at its option, may assess a daily charge for the late remittance from the due date of any
amount(s) payable to Claim Administrator by Employer. This daily charge shall be an amount equal to the
amount resulting from multiplying the amount due times the lesser of:
a. The rate of.0329% per day which equates to an amount of twelve percent(12%) per annum; or
b. The maximum rate permitted by state law.
7.4 Insolvency. In addition, if Employer becomes insolvent, however evidenced, or is in default of its obligation
to make any Employer Payment as provided hereunder, or if any other default hereunder has occurred and is
continuing, then any indebtedness of Claim Administrator to Employer (including any and all contractual
obligations of Claim Administrator to Employer) may be offset and/or recouped and applied toward the
payment of Employer's obligations hereunder, whether or not such obligations, or any part thereof, shall then
be due Employer.
SECTION 8: FINANCIAL OBLIGATIONS UPON AGREEMENT TERMINATION
8.1 Run—Off Claims. Employer hereby acknowledges that on the date of termination of the Agreement in
accordance with the provisions of either Section 7 of this Exhibit or Section 8 of the Agreement, or on the date
of a partial termination by Employer of more than 10% of Claim Administrator's projections of Covered
Employees, there may be an undetermined but substantial number of Claims for services rendered or
furnished prior to that date which have not been submitted to Claim Administrator for reimbursement and also
an undetermined but substantial number of Claims submitted for reimbursement which have not been paid by
Claim Administrator ("Run—Off Claims"). Employer shall be responsible for the reimbursement of all Run—Off
Claims, whether or not such Claims have been submitted, or whether or not Claim Payments for such Claims
have been made by Claim Administrator, as of the date of termination or partial termination, including, but not
limited to Claim Payments made in accordance with MSP laws, and for the payment of the Termination
Administrative Charge and any other applicable service charges indicated in the Fee Schedule specifications
of the most current ASO BPA and any applicable Supplemental Charge(s) pursuant to the processing of such
Claims after the Agreement's termination date or date of partial termination. Further, if a Covered Person is
an Inpatient at the time his or her coverage under the Plan terminates, the Plan shall provide benefits for
Covered Services which are provided by and regularly charged for by a Hospital or other facility Provider until
the Covered Person is discharged or until the end of the Covered Person's benefit period, whichever occurs
first ("Extended Benefits"). Employer shall be liable to Claim Administrator for all Claim Payments, and the
applicable service charges for such Extended Benefits.
8.2 Corresponding Employer Payments. In consideration of Claim Administrator's continuing to make Claim
Payments in accordance with Section 4 of this Exhibit for Run—Off Claims, Employer shall continue to make
Employer Payments for all such Claims paid by Claim Administrator up to the final settlement outlined below.
8.3 Final Settlement. A final settlement shall be made within sixty (60) days after the last day of the Run—Off
Period. This final settlement shall compare Employer Payments against the Claim Settlement Totals for all
Run—Off Claims paid up to the date of the final settlement. The difference shall be paid or applied as set forth
in Section 6 of this Exhibit. However, if Employer Payments exceed the Claim Settlement Totals for all Run—
Off Claims paid up to the final settlement, Claim Administrator shall pay such difference to Employer after
applying the difference against amounts, if any, then owed to Claim Administrator by Employer. After the final
settlement, Claim Administrator shall be released from any further liability for Claim Payments and Claim
adjustments under this Agreement, and as of the date Employer shall assume full liability and responsibility
for all further administration of Claim Payments. Further, after the final settlement, any refunds resulting from
Claim adjustments for overpayments, regardless of when such adjustments occurred shall be retained by
Claim Administrator and Employer shall have no liability for any charges associated with any adjustments.
8.4 Uncashed funds. As of the date of termination of the Agreement, any outstanding funds that are or become
"stale"(over 365 days old)will be escheated by Claim Administrator, on Employer's behalf in accordance with
the applicable state's unclaimed property law.
SECTION 9: REQUIRED DISCLOSURE PROVISIONS
Employer represents that it acknowledges and has communicated the provisions stated in each of the following
sections of this Exhibit 2 (Sections 10 and after)to its Covered Persons.
SECTION 10: PAYMENT OF CLAIMS AND ASSIGNMENT OF BENEFITS
10.1 Claim Payment assignment. All payments by Claim Administrator for the benefit of any Covered Person
may be made directly to any Provider furnishing Covered Services for which such payments are due, and
Claim Administrator is authorized by such Covered Person to make such payments directly to such Providers.
However, Claim Administrator reserves the right to pay any benefits that are payable under the terms of the
Plan directly to the Covered Person or to the Provider furnishing Covered Services at Claim Administrator's
option and in its sole discretion. Claim Administrator's decision to pay a Provider directly is not intended to
waive and shall not constitute a waiver of the prohibition on assignment described in 10.3, below. All benefits
payable to the Covered Person which remain unpaid at the time of the death of the Covered Person will be
paid to the estate of the Covered Person.
10.2 Claim dispute. Once Covered Services are rendered by a Provider, the Covered Person has no right to
request Claim Administrator not to pay the Claim submitted by such Provider and no such request by a
Covered Person or his agent will be given effect. Furthermore, Claim Administrator will have no liability to the
Covered Person or any other person because of its rejection of such request.
10.3 Plan coverage assignment. Neither coverage under the Plan nor a Covered Person's claims or rights under
the Plan, including but not limited to claims for payment of benefits, are assignable in whole or in part to any
person or entity at any time, and any such assignments shall be considered void. Coverage under the Plan is
expressly non—assignable or non—transferable and will be forfeited if a Covered Person attempts to assign or
transfer coverage or aids or attempts to aid any other person in fraudulently obtaining coverage under the
Plan. However, if Claim Administrator makes payment because of a person's wrongful use of the identification
card of a Covered Person, such payment will be considered a proper payment and Claim Administrator will
have no obligation to pursue recovery of such payment.
SECTION 11: COVERED PERSON/PROVIDER RELATIONSHIP
11.1 Choosing a Provider. The choice of a Provider is solely the choice of the Covered Person and Claim
Administrator will not interfere with the Covered Person's relationship with any Provider.
11.2 Claim Administrator's role. It is expressly understood that Claim Administrator does not itself undertake to
furnish Hospital, medical or dental service, but acts solely to make payment to a Provider for the Covered
Services received by Covered Persons. Claim Administrator is not in any event liable for any act or omission
of any Provider or the agent or employee of such Provider, including, but not limited to, the failure or refusal
to render services to a Covered Person. Professional services which can only be legally performed by a
Provider are not provided by Claim Administrator. Any contractual relationship between a Provider and Claim
Administrator shall not be construed to mean that Claim Administrator is providing professional service.
11.3 If point—of—service coverage applies. If coverage under a Network point—of—service managed care health
benefits program is applicable to the Plan under the Agreement, the following apply:
a. Physician Selection.
A Covered Person shall be entitled to select a Primary Care Physician through the Plan to act as the
Covered Person's principal care giver and to provide or arrange for the provision of medical care.
b. Changing Physician Selection.
Both the Covered Person and the Primary Care Physician may request a change from one Primary Care
Physician to another by notifying Claim Administrator of the desire to change; provided, however, such a
request by a Primary Care Physician shall not be based upon the type, amount or cost of services required
by the Covered Person or the physical condition of the Covered Person except where reasonably
necessary to provide optimal medical care.
11.4 Intent of terminology. The use of an adjective such as Approved, Administrator, Participating, In—Network
or Network in modifying a Provider shall in no way be construed as a recommendation, referral or any other
statement as to the ability or quality of such Provider. In addition, the omission, non-use or non-designation of
Approved, Administrator, Participating, In—Network, Network or any similar modifier or the use of a term such
as Non—Approved, Non—Administrator, Non—Participating, Out—of—Network or Non—Network should not be
construed as carrying any statement or inference, negative or positive, as to the skill or quality of such
Provider.
11.5 Provider's role. Each Provider provides Covered Services only to Covered Persons and does not otherwise
interact with or provide any services to Employer(other than as an individual Covered Person) or the Plan.
SECTION 12: LIMITED BENEFITS FOR NON—NETWORK PROVIDERS
Regarding any comprehensive major medical coverage with access to Network Providers elected on the
most current ASO BPA. Employer acknowledges that when Covered Persons elect to utilize the services of a
non—Network professional Provider for a Covered Service in non—emergency situations, benefit payments to such
non—Network professional Provider are not based upon the amount billed. The basis of the benefit payment will be
determined according to the Plan's Fee Schedule, usual and customary charge(which is determined by comparing
charges for similar services adjusted to the geographical area where the services are performed), or other method
as defined under the Plan. Non—Network Providers may bill the Plan's Covered Person for any amount up to the
billed charge after Claim Administrator has paid the Plan's portion of the bill. Network Providers have agreed to
accept discounted payments for services with no additional billing to the Covered Person other than Coinsurance
and deductible amounts.A Covered Person may obtain further information about the Network status of professional
Providers and information on out—of—pocket expenses by calling the toll—free number on their identification card.
SECTION 13: CLAIM ADMINISTRATOR'S SEPARATE FINANCIAL ARRANGEMENTS
WITH PRESCRIPTION DRUG PROVIDERS
13.1 All amounts payable to Claim Administrator by Employer for Claim Payments provided by Claim Administrator
under the pharmacy benefit and applicable service charges pursuant to the terms of the Agreement and all
required, deductible and Coinsurance amounts under the Agreement shall be calculated on the basis of the
Allowable Amount or the agreed upon cost between the Participating Prescription Drug Provider, and Claim
Administrator, whichever is less.
13.2 Claim Administrator hereby informs Employer and all Covered Persons that it has contracts, either directly or
indirectly, with prescription drug Providers ("Participating Prescription Drug Providers") for the provision of,
and payment for, prescription drug services to all persons entitled to prescription drug benefits under individual
certificates, group health insurance policies and contracts to which Claim Administrator is a party, including
the Covered Persons under the Agreement, and that pursuant to Claim Administrator's contracts with
Participating Prescription Drug Providers, under certain circumstances described therein, Claim Administrator
may receive discounts for prescription drugs dispensed to Covered Persons under the Agreement. Actual
Network savings achieved by Employer will vary. Some rates are currently based on benchmark prices
including, but not limited to, Wholesale Acquisition Cost ("WAC"), Average Sales Price ("ASP") and Average
Wholesale Price ("AWP"), which are determined by third parties and are subject to change.
13.3 Employer understands that Claim Administrator may receive such discounts during the term of the Agreement.
Neither Employer nor Covered Persons hereunder are entitled to receive any portion of any such discounts
except as such items may be indirectly or directly reflected in the service charges specified in the Agreement.
The drug fees/discounts that Claim Administrator has negotiated with Prime Therapeutics LLC ("Prime")
through the Pharmacy Benefit Management (PBM) Agreement, will be passed-through to Employer for both
retail and mail/specialty drugs. Except for mail/specialty drugs, the PBM Agreement requires that the
fees/discounts that Prime has negotiated with pharmacies (or other suppliers) are passed-through to Claim
Administrator(and ultimately to Employer as described above). For the mail pharmacy and specialty pharmacy
program owned by Prime, Prime retains the difference between its acquisition cost and the negotiated prices
as its fee for the various administrative services provided as part of the mail pharmacy and/or specialty
pharmacy program. Claim Administrator pays a fee to Prime for pharmacy benefit services, which is reflected
in the Administrative Charge charged by Claim Administrator to Employer. A portion of Prime's PBM fees are
tied to certain performance standards, including, but not limited to, Claims processing, customer service
response, and mail-order processing.
13.4 "Weighted Paid Claim" refers to the methodology of counting claims for purposes of determining Claim
Administrator's fee payment to Prime. Each retail (including claims dispensed through PBM's specialty
pharmacy program) paid claim will be weighted according to the days' supply dispensed. A paid claim is
weighted in 34 day supply increments so a 1-34 days' supply is considered 1 weighted claim, a 35-68 days'
supply is considered 2 weighted claims, and the pattern continues up to 6 weighted claims for 171 or more
days' supply. Claim Administrator pays Prime a Program Management Fee ("PMF") on a per weighted claim
basis.
13.5 The amounts received by Prime from Claim Administrator, pharmacies, manufacturers or other third parties
may be revised from time to time. Some of the amounts received by Prime may be charged each time a claim
is processed(or, in some instances, requested to be processed)through Prime and/or each time a prescription
is filled, and include, but are not limited to, administrative fees charged by Prime to Claim Administrator (as
described above), administrative fees charged by Prime to pharmacies, and administrative fees charged by
Prime to pharmaceutical manufacturers. Currently, none of these fees will be passed on to Employer as
expenses, or accrue to the benefit of Employer, unless otherwise specifically set forth in the Agreement.
Additional information about these types of fees or the amount of these fees is available upon request.
SECTION 14: CLAIM ADMINISTRATOR'S SEPARATE FINANCIAL ARRANGEMENTS
WITH PHARMACY BENEFIT MANAGERS
14.1 Claim Administrator hereby informs Employer and all Covered Persons that it owns a significant portion of the
equity of Prime and that Claim Administrator has entered into one or more agreements with Prime or other
entities (collectively referred to as "Pharmacy Benefit Managers"), for the provision of, and payment for,
prescription drug benefits to all persons entitled to prescription drug benefits under individual certificates,
group health insurance policies and contracts to which Claim Administrator is a party, including the Covered
Persons under the Agreement. Pharmacy Benefit Managers have agreements with pharmaceutical
manufacturers to receive rebates for using their products. In addition, Prime's mail order pharmacy and other
PBM services operate through the same entity, Prime Therapeutics LLC.
14.2 The Pharmacy Benefit Manager(s) ("PBM") negotiates rebate contracts with pharmaceutical manufacturers
and has agreed to provide rebates made available pursuant to such contracts to the Claim Administrator under
the PBM's agreement with Claim Administrator. This negotiation is conducted by the PBM for the benefit of
Claim Administrator and not for the benefit of the Employer or Covered Persons.The PBM collects the rebates
from the pharmaceutical manufacturers, for drugs covered under both the prescription drug program and
medical benefit, and forwards the entire amount collected to Claim Administrator (other than any interest or
late fees earned on rebates received from manufacturers, which the PBM retains). Each year, Claim
Administrator will calculate a projection of the amount of rebates it expects to receive from the PBM. Such
projections are referred to as the "Expected Rebates". Expected Rebates are calculated based on a number
of factors and projections for the Fee Schedule Period, such as Employer-specific demographics, retail, mail
order and specialty pharmacy utilization, cost of prescription drugs, the Employer's benefit design, and rebate
arrangements entered into by the PBM, none of which Claim Administrator directly controls. Claim
Administrator's estimate of the Expected Rebates is set forth in the proposal or renewal packet,as appropriate,
which is hereby incorporated into this Agreement. Rebates, like all Claim Administrator assets and revenue
sources, are utilized by Claim Administrator in various ways to enable Claim Administrator to provide cost-
effective products and services. Additional information about rebates, the PBM and the Rebate Credit will be
available upon request. The Claim Administrator may provide the Employer with a Rebate Credit, the amount
of which is set forth in the ASO BPA. The Rebate Credit provided to Employer will be provided from Claim
Administrator's own assets and may or may not equal the entire amount of rebates provided to Claim
Administrator by the PBM. The Employer acknowledges that it has negotiated for the specific Rebate Credit
included as part of this Agreement and that it and its group health plan have no right to, or legal interest in,
any portion of the rebates provided by the PBM to Claim Administrator and consents to Claim Administrator's
retention of all such rebates. Rebate Credits shall not continue after termination of the prescription drug
program.
14.3 The maximum that a Pharmacy Benefit Manager will receive from any pharmaceutical manufacturer for
manufacturer administrative fees will be three percent(3%)of the total rebatable sales for all products of such
manufacturer dispensed during any given calendar year to members of Claim Administrator and to members
of the other Blue Cross and/or Blue Shield operating divisions of Health Care Service Corporation.
SECTION 15: INTER-PLAN ARRANGEMENTS
15.1 Out-of-Area Services
Claim Administrator has a variety of relationships with other Blue Cross and/or Blue Shield licensees referred
to generally as "Inter-Plan Arrangements." These Inter-Plan Arrangements operate under rules and
procedures issued by the Association. Whenever Covered Persons access healthcare services outside the
geographic area Claim Administrator serves, the Claim for those services may be processed through one of
these Inter-Plan Arrangements. The Inter-Plan Arrangements are described generally below. Claim
Administrator's services under this Agreement are governed by and subject to the Inter-Plan Arrangements
rules in effect during the term of this Agreement, and a Host Blue is neither the agent nor the subcontractor of
Claim Administrator.
Typically, when accessing care outside the geographic area Claim Administrator serves, Covered Persons
obtain care from Participating Healthcare Providers. In some instances, Covered Persons may obtain care from
Non-Participating Healthcare Providers. Claim Administrator remains responsible for fulfilling its contractual
obligations to Employer. Claim Administrator's payment practices in both instances are described below.
This disclosure describes how Claims are administered for Inter-Plan Arrangements and the fees that are
charged in connection with the Inter-Plan Arrangements. Dental care benefits, when paid as stand-alone
benefits, and prescription drug benefits or vision care benefits that may be administered by a third party
contracted by Claim Administrator to provide the specific service or services are not processed through Inter-
Plan Arrangements.
15.2 BlueCard°Program
The BlueCard® Program is an Inter-Plan Arrangement. Under this Arrangement, when Covered Persons
access Covered Services within the geographic area served by a Host Blue, the Host Blue will be responsible
for contracting and handling all interactions with its Participating Healthcare Providers. The financial terms of
the BlueCard Program are described generally below. Individual circumstances may arise that are not directly
covered by this description; however, in those instances, Claim Administrator's action will be consistent with
the spirit of this description.
a. Liability Calculation Method—In General
(1) Covered Person Liability Calculation.
Unless subject to a fixed dollar Copayment, the calculation of the Covered Person's liability on
Claims for Covered Services will be based on the lower of the Participating Healthcare Provider's
billed charges for Covered Services or the negotiated price made available to Claim Administrator
by the Host Blue.
(2) Employer's Liability Calculation.
The calculation of Employer's liability on Claims for Covered Services processed through the
BlueCard Program will be based on the negotiated price made available to Claim Administrator by
the Host Blue. Sometimes, this negotiated price may, for a particular service or services, exceed
the billed charge in accordance with how the Host Blue has negotiated with its Participating
Healthcare Provider(s) for specific healthcare services. In cases where the negotiated price
exceeds the billed charge, Employer may be liable for the excess amount even when the Covered
Person's deductible has not been satisfied. This excess amount reflects an amount that may be
necessary to secure (a) the Provider's participation in the Network and/or (b) the overall discount
negotiated by the Host Blue. In such a case, the entire contracted price is paid to the Provider,
even when the contracted price is greater than the billed charge.
b. Claims Pricing
Host Blues determine a negotiated price, which is reflected in the terms of each Host Blue's Provider
contracts. The negotiated price made available to Claim Administrator by the Host Blue may be
represented by one of the following:
(1) An actual price. An actual price is a negotiated rate of payment in effect at the time a Claim is
processed without any other increases or decreases; or
(2) An estimated price. An estimated price is a negotiated rate of payment in effect at the time a Claim
is processed, reduced or increased by a percentage to take into account certain payments
negotiated with the Provider and other Claim- and non-Claim-related transactions. Such
transactions may include, but are not limited to, anti-fraud and abuse recoveries, Provider refunds
not applied on a Claim-specific basis, retrospective settlements, and performance-related bonuses
or incentives; or
(3) An average price.An average price is a percentage of billed charges for Covered Services in effect
at the time a Claim is processed representing the aggregate payments negotiated by the Host Blue
with all of its healthcare Providers or a similar classification of its Providers and other Claim- and
non-Claim-related transactions. Such transactions may include the same ones as noted above for
an estimated price.
The Host Blue determines whether it will use an actual, estimated or an average price.The use of estimated
or average pricing may result in a difference (positive or negative) between the price Employer pays on
a specific Claim and the actual amount the Host Blue pays to the Provider. However, the BlueCard
Program requires that the amount paid by the Covered Person and Employer is a final price; no future
price adjustment will result in increases or decreases to the pricing of past Claims.
Any positive or negative differences in estimated or average pricing are accounted for through variance
accounts maintained by the Host Blue and are incorporated into future Claim prices. As a result, the
amounts charged to Employer will be adjusted in a following year, as necessary, to account for over- or
under-estimation of the past years' prices. The Host Blue will not receive compensation from how the
estimated price or average price methods, described above, are calculated. Because all amounts paid are
final, neither positive variance account amounts (funds available to be paid in the following year), nor
negative variance amounts (the funds needed to be received in the following year), are due to or from
Employer. If Employer terminates, Employer will not receive a refund or charge from the variance account.
Variance account balances are small amounts relative to the overall paid Claims amounts and will be
liquidated/drawn down over time. The timeframe for the liquidation depends on variables, including, but not
limited to, overall volume/number of Claims processed and variance account balance. Variance account
balances may earn interest at the federal funds or similar rate. Host Blues may retain interest earned on
funds held in variance accounts.
c. BlueCard Program Fees and Compensation
Employer understands and agrees to reimburse Claim Administrator for certain fees and compensation
which Claim Administrator is obligated under the BlueCard Program to pay to the Host Blues, to the
Association,and/or to vendors of the BlueCard Program-related services.The specific BlueCard Program
fees and compensation that are charged to Employer are set forth in the most current ASO BPA. The
specific BlueCard Program fees and compensation may be revised from time to time as described in
Section 15.9 below.
Claim Administrator will charge these fees as follows:
(1) BlueCard Program Access Fees.
The access fee is charged by the Host Blue to Claim Administrator for making its applicable
Provider Network available to Employer.
A BlueCard Program access fee may be charged only if the Host Blue's arrangement with its
healthcare provider prohibits billing Covered Persons for amounts in excess of the negotiated
payment. However, a healthcare provider may bill for non-covered healthcare services and for
Covered Person cost sharing(for example,deductibles, Copayments, and/or Coinsurance)related
to a particular Claim.
(2) How the BlueCard Program Access Fee Affects Employer
When Claim Administrator is charged a BlueCard Program access fee,Claim Administrator may pass
the charge along to Employer as a Claim expense or as a separate amount. The access fee will
not exceed $2,000 for any Claim. If Claim Administrator receives an access fee credit, Claim
Administrator will give Employer a Claim expense credit or a separate credit. Instances may occur
in which the Claim payment is zero or Claim Administrator pays only a small amount because the
amounts eligible for payment were applied to patient cost sharing (such as a deductible or
coinsurance). In these instances, Claim Administrator will pay the Host Blue's access fee and pass
it along to Employer as stated above even though Employer paid little or had no Claim liability.
15.3 Negotiated Arrangements
With respect to one or more Host Plans, instead of using the BlueCard Program, Claim Administrator may
process Employer's Covered Persons' Claims for Covered Services through a Negotiated Arrangement.
Pursuant to such a Negotiated Arrangements, the Host Blue(s) has/have agreed to provide, on Claim
Administrator's behalf, Claim Payments and certain administrative services for those Covered Persons of
Employer receiving Covered Services in the state and/or service area of the Host Blue(s). Pursuant to the
agreement between Claim Administrator and the Host Blue(s), Claim Administrator has agreed to reimburse
each Host Blue for all Claim Payments made on Claim Administrator's behalf for those Covered Persons of
Employer receiving Covered Services in the state and/or service area of such Host Blue.
In addition, if Claim Administrator and Employer have agreed that (a) Host Blue(s) shall make available (a)
custom healthcare Provider Network(s) in connection with this Agreement, then the terms and conditions set
forth in Claim Administrator's Negotiated Arrangement(s) for national accounts with such Host Blue(s) shall
apply. These include the provisions governing the processing and payment of claims when Covered Persons
access such networks. In negotiating such arrangement(s), Claim Administrator is not acting on behalf of or
as an agent for Employer, Employer's Plan or Employer's Covered Persons.
a. Covered Person and Employer Liability Calculation
Covered Person liability calculation will be based on the lower of either billed charges for Covered Services
or negotiated price(refer to the description of negotiated price under 15.2.a., BlueCard Program)that the
Host Blue makes available to Claim Administrator and that allows Employer's Covered Persons access
to negotiated participation agreement Networks of specified Participating Healthcare Providers outside
of Claim Administrator's service area.
Employer's liability calculation will be based on the negotiated price(refer to the description of negotiated
price under 15.2.a, BlueCard Program).
Employer acknowledges that pursuant to the Host Blue's contracts with Host Blues' Participating
Healthcare Providers, under certain circumstances described therein, the Host Blue (i) may receive
substantial payment from Host Blues' Participating Healthcare Providers with respect to services
rendered to such Covered Persons for which the Host Blue was initially obligated to pay the Host Blues'
Participating Healthcare Providers, (ii) may pay Host Blues' Participating Healthcare Providers more or
less than their billed charges for services, by discounts or otherwise, or(iii) may receive from Host Blues'
Participating Healthcare Providers other allowances under the Host Blue's contracts with them. One
example of this is quality improvement programs/payments.
If charged by the Host Blue to Claim Administrator, Employer shall reimburse Claim Administrator for any
payments made to the Host Blue, unless otherwise set forth in the Agreement's Fee Schedule, including
"Claim-like" charges, which are those charges for payments to Host Blues' Participating Healthcare
Providers on other than a fee for services basis which include, but are not limited to, incentive payments.
Employer acknowledges that, in negotiating the Administrative Charge set forth in the Agreement's Fee
Schedule, it has taken into consideration that, among other things, the Host Blue may receive such
payments, discounts and/or other allowances during the term of its agreement with Claim Administrator.
Further, all amounts payable by Covered Person and Employer shall be calculated on the basis described
in this subsection, irrespective of any separate financial arrangement between the Host Blue's
Participating Healthcare Provider that rendered the applicable Covered Service and the Host Blue other
than the negotiated price as described in this subsection.
b. Fees and Compensation
Employer understands and agrees to reimburse Claim Administrator for certain fees and compensation
which Claim Administrator is obligated under applicable Inter-Plan Arrangement requirements to pay to
the Host Blues, to the Association, and/or to vendors of Inter-Plan Arrangement-related services. Fees
and compensation under applicable Inter-Plan Arrangements may be revised from time to time as
described in Section 15.9 below.
In addition, the participation agreement with the Host Blue may provide that Claim Administrator must pay
an administrative and/or a network access fee to the Host Blue, and Employer further agrees to reimburse
Claim Administrator for any such applicable administrative and/or network access fees. The specific fees
and compensation that are charged to Employer under Negotiated Arrangements are set forth in the most
current ASO BPA.
15.4 Special Cases: Value-Based Programs
a. Value-Based Programs Overview
Employer's Covered Persons may access Covered Services from Providers that participate in a Host
Blue's Value-Based Program. Value-Based Programs may be delivered either through the BlueCard
Program or a Negotiated Arrangement. These Value-Based Programs may include, but are not limited
to,Accountable Care Organizations, Global Payment/Total Cost of Care arrangements, Patient Centered
Medical Homes and Shared Savings arrangements.
b. Value-Based Programs under the BlueCard Program
(1) Value-Based Programs Administration
Under Value-Based Programs, a Host Blue may pay Providers for reaching agreed-upon cost/quality
goals in the following ways: retrospective settlements, Provider Incentives, a share of target savings,
Care Coordinator Fees and/or other allowed amounts. The Host Blue may pass these Provider
payments to Claim Administrator, which Claim Administrator will pass on to Employer in the form of
either an amount included in the price of the Claim or an amount charged separately in addition to the
Claim.
When such amounts are included in the price of the Claim, the Claim may be billed using one of the
following pricing methods, as determined by a Host Blue:
a) Actual Pricing: The charge to accounts for Value-Based Programs incentives/Shared Savings
settlements is part of the Claim. These charges are passed to Employer via an enhanced
Provider fee schedule.
b) Supplemental Factor: The charge to accounts for Value-Based Programs incentives/Shared
Savings settlements is a supplemental amount that is included in the Claim as an amount based
on a specified supplemental factor (e.g. a small percentage increase in the claim amount). The
supplemental factor may be adjusted from time to time.
When such amounts are billed separately from the price of the Claim, they may be billed as Per
Member Per Month ("PMPM") billings for Value-Based Programs incentives/Shared Savings
settlements to accounts outside of the Claim system. Claim Administrator will pass these Host Blue
charges directly through to Employer as a separately identified amount on the group billings.
The amounts used to calculate either the supplemental factors for estimated pricing or PMPM billings
are fixed amounts that are estimated to be necessary to finance the cost of a particular Value-Based
Program. Because amounts are estimates, there may be positive or negative differences based on
actual experience, and such differences will be accounted for in a variance account maintained by the
Host Blue (in the same manner as described in the BlueCard Claim pricing section above) until the
end of the applicable Value-Based Program payment and/or reconciliation measurement period. The
amounts needed to fund a Value-Based Program may be changed before the end of the measurement
period if it is determined that amounts being collected are projected to exceed the amount necessary
to fund the program or if they are projected to be insufficient to fund the program.
At the end of the Value-Based Program payment and/or reconciliation measurement period for these
arrangements, Host Blues will take one of the following actions:
a) Use any surplus in funds in the variance account to fund Value-Based Program payments or
reconciliation amounts in the next measurement period.
b) Address any deficit in funds in the variance account through an adjustment to the PMPM billing
amount or the reconciliation billing amount for the next measurement period.
The Host Blue will not receive compensation resulting from how estimated average or PMPM price
methods, described above, are calculated. If Employer terminates, Employer will not receive a refund
or charge from the variance account. This is because any resulting surpluses or deficits would be
eventually exhausted through prospective adjustment to the settlement billings in the case of Value-
Based Programs. The measurement period for determining these surpluses or deficits may differ from
the term of this Agreement.
Variance account balances are small amounts relative to the overall paid Claims amounts and will be
liquidated/drawn down over time. The timeframe for the liquidation depends on variables, including,
but not limited to, overall volume/number of Claims processed and variance account balance.
Variance account balances may earn interest, and interest is earned at the federal funds or similar
rate. Host Blues may retain interest earned on funds in variance accounts.
Note: Covered Persons will not bear any portion of the cost of Value-Based Programs except when a
Host Blue uses either average pricing or actual pricing to pay Providers under Value-Based Programs.
(2) Care Coordinator Fees
Host Blues may also bill Claim Administrator for Care Coordinator Fees for Provider services which
Claim Administrator will pass onto Employer as follows:
a) PMPM billings; or
b) Individual Claim billings through applicable Care Coordination codes from the most current
editions of either Current Procedural Terminology (CPT) published by the American Medical
Association (AMA)or Healthcare Common Procedure Coding System(HCPCS)published by the
US Centers for Medicare and Medicaid Services (CMS).
As part of this Agreement, Claim Administrator and Employer will not impose Covered Person cost
sharing for Care Coordinator Fees.
c. Value-Based Programs under Negotiated Arrangements
If Claim Administrator has entered into a Negotiated Arrangement with a Host Blue to provide Value-
Based Programs to Employer's Covered Persons, Claim Administrator will follow the same procedures
for Value-Based Programs administration and Care Coordinator Fees as noted in BlueCard Program
section.
15.5 Return of Overpayments
Recoveries from a Host Blue or its Participating Healthcare Providers and Non-Participating Healthcare
Providers can arise in several ways, including, but not limited to, anti-fraud and abuse recoveries, healthcare
Provider/Hospital bill audits, credit balance audits, utilization review refunds, and unsolicited refunds.
Recoveries will be applied, in general, on either a claim-by-claim or prospective basis. In some cases, the Host
Blue will engage a third party to assist in identification or collection of recovery amounts. The fees of such a
third party may be charged to Employer.
Unless otherwise agreed to by the Host Blue, for retroactive cancellations of membership, Claim Administrator
may request the Host Blue to provide full refunds from Participating Healthcare Providers for a period of only
one year after the date of the Inter-Plan financial settlement process for the original Claim. For Care
Coordinator Fees associated with Value-Based Programs, Claim Administrator may request such refunds for
a period of only up to ninety (90) days from the termination notice transaction on the payment innovations
delivery platform. In some cases, recovery of Claim Payments associated with a retroactive cancellation may
not be possible if, as an example,the recovery(a)conflicts with the Host Blue's state law or healthcare Provider
contracts, (b) would result from Shared Savings and/or Provider Incentive arrangements, or (c) would
jeopardize the Host Blue's relationship with its Participating Healthcare Providers, notwithstanding to the
contrary any other provision of this Agreement.
15.6 Inter-Plan Arrangements: Federal/State Taxes/Surcharges/Fees
In some instances federal or state laws or regulations may impose a surcharge, tax or other fee that applies
to self-funded accounts. If applicable, Claim Administrator will include any such surcharge, tax or other fee to
Employer, which will be Employer's liability.
15.7 Non-Participating Healthcare Providers Outside Claim Administrator's Service Area
a. Covered Person Liability Calculation
(1) In General
When Covered Services are provided outside of Claim Administrator's service area by Non-
Participating Healthcare Providers, the amount(s) a Covered Person pays for such services will
be calculated using the methodology described in the Agreement for Non-Participating Providers
located inside Claim Administrator's service area or the pricing requirements required by
applicable law. The Covered Person may be responsible for the difference between the amount
that the Non-Participating Healthcare Provider bills and the payment Claim Administrator will make
for the Covered Services as set forth in this paragraph.
(2) Exceptions
In some exception cases, Claim Administrator may, but is not required to, in its sole and absolute
discretion, negotiate a payment with such Non-Participating Healthcare Provider on an exception
basis.
b. Fees and Compensation
Employer understands and agrees to reimburse Claim Administrator for certain fees and compensation
which Claim Administrator is obligated under applicable Inter-Plan Arrangements requirements to pay to
the Host Blues, to the Association, and/or to vendors of Inter-Plan Arrangements related services. Fees
and compensation under applicable Inter-Plan Arrangements may be revised from time to time as
provided in Section 15.9 below.
15.8 BlueCard Worldwide®Program
a. General Information
If Covered Persons are outside the United States, the Commonwealth of Puerto Rice and the U.S. Virgin
Islands (hereinafter: "BlueCard Service Area"), the Covered Persons may be able to take advantage of
the BlueCard Worldwide Program when accessing Covered Services. The BlueCard Worldwide Program
is unlike the BlueCard Program available in the BlueCard Service Area in certain ways. For instance,
although the BlueCard Worldwide Program assists Covered Persons with accessing a network of
Inpatient, Outpatient and professional Providers, the network is not served by a Host Blue. As such,
when Covered Persons receive care from Providers outside the BlueCard Service Area, the Covered
Persons will typically have to pay the Providers and submit the Claims themselves to obtain
reimbursement for these services.
(1) Inpatient Services
In most cases, if Covered Persons contact the BlueCard Worldwide Service Center for
assistance, Hospitals will not require Covered Persons to pay for covered Inpatient services,
except for their cost-share amounts/deductibles, Coinsurance, etc. In such cases, the Hospital
will submit the Covered Person's Claims to the BlueCard Worldwide Service Center to initiate
Claims processing. However, if the Covered Person paid in full at the time of service,the Covered
Person must submit a Claim to obtain reimbursement for Covered Services Covered Persons
must contact Claim Administrator to obtain preauthorization/precertification for non-emergency
Inpatient services, if Employer's Plan requires preauthorization or precertification for such
services.
(2) Outpatient Services
Physicians, urgent care centers and other Outpatient Providers located outside the BlueCard
Service Area will typically require Covered Persons to pay in full at the time of service. Covered
Persons must submit a Claim to obtain reimbursement for Covered Services.
(3) Submitting a BlueCard Worldwide Claim
When Covered Persons pay for Covered Services outside the BlueCard Service Area, they must
submit a Claim to obtain reimbursement. For institutional and professional Claims, Covered
Persons should complete a BlueCard Worldwide International Claim form and send the Claim
form with the Provider's itemized bill(s) to the BlueCard Worldwide Service Center address on
the form to initiate Claims processing. The Claim form is available from Claim Administrator, the
BlueCard Worldwide Service Center or online at www.bluecardworldwide.com. If Covered
Persons need assistance with their Claim submissions, they should call the BlueCard Worldwide
Service Center at 1.800.810.BLUE(253)or call collect at 1.804.673.1177, 24 hours a day, seven
days a week.
b. BlueCard Worldwide Program-Related Fees
Employer understands and agrees to reimburse Claim Administrator for certain fees and compensation
which Claim Administrator is obligated under applicable Inter-Plan Arrangement requirements to pay to
the Host Blues, to the Association and/or to vendors of Inter-Plan Arrangement-related services. The
specific fees and compensation that are charged to Employer under the BlueCard Worldwide Program
are available upon request. Fees and compensation under applicable Inter-Plan Arrangements may be
revised from time to time as provided for in Section 15.9 below.
15.9 Modifications or Changes to Inter-Plan Arrangement Fees or Compensation
Modifications or changes to Inter-Plan Arrangement fees are generally made effective Jan. 1 of the calendar
year, but they may occur at any time during the year. In the case of any such modifications or changes, Claim
Administrator shall provide Employer with at least thirty (30) days' advance written notice of any modification
or change to such Inter-Plan Arrangement fees or compensation describing the change and the effective date
thereof and Employer's right to terminate this Agreement without penalty by giving written notice of termination
before the effective date of the change. If Employer fails to respond to the notice and does not terminate this
Agreement during the notice period, Employer will be deemed to have approved the proposed changes, and
Claim Administrator will then allow such modifications to become part of this Agreement.
SECTION 16: MEDICARE SECONDARY PAYER INFORMATION REPORTING
16.1 Section 111 of the Medicare, Medicaid, and SCHIP Extension Act of 2007 (MMSEA) (P.L.110-173)adds new
mandatory reporting requirements for group health plan ("GHP") arrangements. The parties agree that Claim
Administrator as the Responsible Reporting Entity ("RRE") under Section 111 requirements is required to
report information to the Centers for Medicare & Medicaid Services ("CMS") about individuals enrolled in the
GHP who are also covered by Medicare so that CMS and Claim Administrator can effectively coordinate health
care payments consistent with the MSP rules.
16.2 Employer hereby authorizes and directs Claim Administrator to disclose to CMS periodically, information
pertaining to Medicare—eligible Covered Persons under the Plan.
16.3 Employer agrees that Claim Administrator's ability to make accurate primary/secondary MSP determinations
depends on the breadth and accuracy of Claim Administrator's files concerning Covered Persons and the
number of individuals employed by Employer. Employer agrees to use its best efforts in responding promptly
and accurately to Claim Administrator's requests for information.
16.4 Further, to assure the continuing accuracy of Claim Administrator's files, Employer agrees that it is Employer's
responsibility to notify Claim Administrator promptly as may be required for such continuing accuracy, of any
change in the number of individuals employed by Employer or status of its employees that might affect the
order of payment under the MSP statute, such as information regarding working—aged persons who retire and
changes in the number of individuals employed by Employer that place it in, or take it out of, the scope of the
MSP statute. Employer acknowledges and agrees that Claim Administrator will be using the information
provided by Employer and Covered Persons to update Claim Administrator's files, and will also forward this
information to CMS so that CMS can revise its file to reflect relevant changes in primary/secondary status.
16.5 Disclosure Statement: Employer acknowledges that Claim Administrator has furnished it with a copy of a
pamphlet entitled "Information Regarding the Medicare Secondary Payer Statute" (also referred to as the
"Disclosure Statement"), prepared by the Blue Cross and Blue Shield Association and reviewed by CMS,
which administers Medicare.
SECTION 17: REIMBURSEMENT PROVISION
Applicable only if this service is elected in the Fee Schedule specifications of the most current Exhibit 4-
ASO BPA
17.1 If a Covered Person incurs expenses for sickness or injury that occurred due to the negligence of a third party
and benefits are provided for Covered Services described in the Plan, the following provisions will apply:
a. Claim Administrator on behalf of Employer has the right to reimbursement for all benefits Claim
Administrator provided from any and all damages collected from the third party for those same expenses
whether by action at law, settlement, or compromise, by the Covered Person, the Covered Person's
parents, if the Covered Person is a minor, or the Covered Person's legal representative as a result of that
sickness or injury, in the amount of the Provider's Allowable Amount for Covered Services for which Claim
Administrator has provided benefits to the Covered Person.
b. Claim Administrator is assigned the right to recover from the third party, or the third party's insurer, to the
extent of the benefits Claim Administrator provided for that sickness or injury.
17.2 Claim Administrator shall have the right to first reimbursement out of all funds the Covered Person, the
Covered Person's parents, if the Covered Person is a minor, or the Covered Person's legal representative is
or was able to obtain for the same expenses for which Claim Administrator has provided benefits as a result
of that sickness or injury. The Covered Person is required to furnish any information or assistance or provide
any documents that Claim Administrator may reasonably require in order to obtain its rights under this
provision. This provision applies whether or not the third party admits liability.
SECTION 18: MEMBER DATA SHARING
A Covered Person may, under certain circumstances, as specified below, apply for and obtain, subject to any
applicable terms and conditions, replacement coverage. The replacement coverage will be that which is offered by
Claim Administrator,or, if Covered Person does not reside in Claim Administrator's service area, by the Host Blue(s)
whose service area covers the geographic area in which the Covered Person resides. The circumstances
mentioned above may arise from involuntary termination of Covered Person's health coverage sponsored by
Employer but solely as a result of a reduction in force, plan/office closing(s) or group health plan termination (in
whole or in part). As part of the overall plan of benefits that Employer offers to a Covered Person, if the Covered
Person does not reside in Claim Administrator's service area, Claim Administrator may facilitate a Covered Person's
right to apply for and obtain such replacement coverage, subject to applicable eligibility requirements, from the Host
Blue in which the Covered Person resides. To do this, Claim Administrator may (1) communicate directly with the
Covered Persons and/or (2) provide the Host Blues whose service area covers the geographic area in which a
Covered Person resides, with a Covered Person's personal information and may also provide other general
information relating to Covered Person's coverage under the Plan and which Employer has with Claim Administrator
to the extent reasonably necessary to enable the relevant Host Blues to offer a Covered Person coverage continuity
through replacement coverage.
EXHIBIT 3
RECOVERY LITIGATION AUTHORIZATION
Employer hereby acknowledges and agrees that Claim Administrator may, at its election, pursue claims of
Employer and/or the Plan, which are related to claims that Claim Administrator pursues on its own behalf, subject
to the following terms and conditions:
1. Claim Administrator shall have the right to select and retain legal counsel.
2. Any lawsuit filed or arbitration initiated by Claim Administrator will be done in the name of Claim Administrator
for its own benefit, as well as on behalf of Employer and possibly other parties. Claim Administrator will not
cause any litigation to be filed or arbitration to be initiated in the name of Employer and/or the Plan without
Employer's express advance consent. With such permission, any such litigation can be filed or arbitration
initiated in the name of Employer and/or the Plan with attorneys identified as counsel for Employer or in the
name of two or more parties, including Employer and Claim Administrator, with attorneys identified as counsel
for Employer, Claim Administrator and possibly other parties.
3. The parties agree to cooperate with each other in pursuit of recovery efforts pursuant to the provisions of this
Exhibit, including providing appropriate authority to communicate with Employer concerning issues pertaining
to any class actions and pursuant to which Employer specifically declines representation by class litigation
counsel.
4. Claim Administrator shall control any recovery strategy and decisions, including decisions to mediate, arbitrate
or litigate.
5. Claim Administrator shall have the exclusive right to approve any and all settlements of any claims being
mediated, arbitrated or litigated.
6. Any and all recoveries, net of all investigative and other expenses relating to the recovery, including costs of
settlement, mediation, arbitration or litigation including attorney's fees, made through any means pursuant to
the provisions of this Exhibit, including, but not limited to, settlement, mediation, arbitration or trial, will be
prorated based upon each party's percentage interest in the recoverable compensatory monetary damages,
which allocation shall be done by Claim Administrator on any reasonable basis it deems appropriate.
7. Any and all information, documents, communications or correspondence provided to or obtained by attorneys
from either party, as well as communications, correspondence, conclusions and reports by or between
attorneys and either party, shall be and arc intended to remain privileged and confidential. Each party intends
that the attorney—client and work product privileges shall apply to all information, documents, communications,
correspondence, conclusions and reports to the full extent allowed by state or federal law. Claim Administrator
shall be permitted to make such disclosures of such privileged and confidential information to law enforcement
authorities as it deems necessary or appropriate in its sole discretion. Employer shall not waive the attorney—
client privilege or otherwise disclose privileged or confidential information received in connection with the
provisions of this Exhibit or cooperative efforts pursuant to the provisions of this Exhibit without the express
written consent of Claim Administrator.
8. The discharge of attorneys by one party shall not disqualify or otherwise ethically prohibit the attorneys from
continuing to represent the other party pursuant to the provisions of this Exhibit.
9. Nothing in the provisions of this Exhibit shall require Claim Administrator to assert any claims on behalf of
Employer and/or the Plan.
10. Nothing in the provisions of this Exhibit and nothing in attorneys' statements to either party and/or the Plan
will be construed as a promise or guarantee about the outcome of any particular litigation, mediation,
arbitration or settlement negotiation; therefore, Employer acknowledges that the efforts of Claim Administrator
may not result in recovery or in full recovery in any particular case.
11. The terms and conditions described herein shall survive the expiration or termination of the Agreement;
however, nothing herein shall require Claim Administrator to assert any claims on Employer's and/or the Plan's
behalf following the termination of the Agreement. If the Agreement is terminated after Claim Administrator
has asserted a claim on behalf of Employer and/or the Plan but before any recovery, Claim Administrator may
in its sole discretion continue to pursue the claim or discontinue the claim.
12. If Employer should desire to participate in a class or multi—district settlement rather than defer to Claim
Administrator, Employer may reverse the exercise of discretion authorized herein by affirmatively opting into
a class settlement and by notifying Claim Administrator of its decision in writing, immediately upon making
such determination as provided for under Section 19 NOTICES of the Agreement.
13. Employer further acknowledges and agrees that, unless it notifies Claim Administrator to the contrary in writing
as provided for under Section 19 NOTICES of the Agreement, it consents to the terms and conditions of this
Exhibit and authorizes Claim Administrator, on behalf of Employer and/or the Plan, consistent with Section 2
above, to:
a. Pursue, without advance notice to Employer, claims that Claim Administrator pursues on its own behalf
in class action litigation, federal multi—district litigation, private lien resolution programs, or otherwise,
including, but not limited to, antitrust, fraud, unfair and deceptive business or trade practice claims
pursuant to and in accordance with the provisions of this Exhibit effective immediately;
b. Opt out of any class action settlement or keep Employer and/or the Plan in the class, if Claim Administrator
reasonably determines that it should do so;
c. Investigate and pursue recovery of monies unlawfully, illegally or wrongfully obtained from the Plan.
14. Employer further acknowledges and agrees that Claim Administrator's decision to pursue recovery in
connection with particular claims shall be in Claim Administrator's sole discretion and Claim Administrator
does not enter into this undertaking as a fiduciary of the Plan or its Covered Persons, but only in connection
with its undertaking to pursue recovery of claims of Employer and/or the Plan when, as, and if, Claim
Administrator determines that such claims may be pursued in the common interest of the parties.
15. Employer is responsible for ensuring that the terms of its health benefit plan are consistent with the terms of
this Exhibit.
16. The parties agree in the event that the language in the Agreement shall be in conflict with this Exhibit, the
provisions of this Exhibit shall prevail with respect to the subject matter hereof.
EXHIBIT 4
ASO BENEFIT PROGRAM APPLICATION ("ASO BPA")
EXHIBIT 5: COBRA HEALTH BENEFITS CONTINUATION COVERAGE
ARTICLE 1: DEFINITIONS
As used in this Agreement:
1.1 Applicable Premium means the amount the Plan will require a Qualified Beneficiary (or others permitted
by Continuation of Coverage) to pay, for any period of COBRA continuation coverage, that does not
exceed one hundred and two percent(102%) of the premium for that period or does not exceed one
hundred and fifty percent(150%) of the premium after the 18th month of coverage for Qualified
Beneficiaries eligible for extended coverage due to disability.
1.2 Agreement Period means the twelve month period beginning on the effective date of this Agreement.
The parties may by amendment, designate an initial Agreement Period which is less than a year, to
coordinate with the Employer's next plan year anniversary provided all succeeding Agreement Periods
shall mean the twelve month period coinciding with the Employer's plan year.
1.3 COBRA means the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended or as may be
amended.
1.4 Continuation of Coverage means the continuation of group health coverage mandated by COBRA and
its regulations.
1.5 Covered Qualified Beneficiary means a Qualified Beneficiary who is (or was) provided Continuation of
Coverage by the Employer's Plan.
1.6. Election period means the period of at least sixty (60) days duration beginning not later than the date on
which coverage under the health benefit program terminates by reason of a Qualifying Event and ending
not earlier than sixty (60) days after the later of(1) the beginning date or(2) the date a Participant has
been notified of the right to elect Continuation of Coverage after the occurrence of a Qualifying Event.
1.7 Employer means the individual proprietor, partnership or corporation identified in the Plan and any
predecessor thereto, and any corporation with which the Employer shall be merged or consolidated, or
any corporation resulting in any manner from a reorganization of the Employer or any individual, firm or
corporation which shall assume the Health Benefits Continuation Coverage obligations of the Employer.
1.8 Plan means an employee welfare benefit plan that is a considered a Plan within the meaning of Section
4980 B(g)(2) of the Internal Revenue Code of 1986.
1.9 Health Benefits Continuation Coverage means the administrative services Claim Administrator offers to
assist Employer in fulfilling Employer's responsibilities under COBRA.
1.10 Qualifying Event means the occurrence of an event which would result in the loss of eligibility of a
Participant under the Employer's health benefit program but for the requirements of COBRA.
1.11 Plan Administrator means the term "administrator" as defined in Section 3(16)(a) of ERISA.
1.12 Qualified Beneficiary means:
1. In general, the term "Qualified Beneficiary" shall mean, with respect to an employee eligible for
health coverage under the Plan, any individual who, on the day before a Qualifying Event is
covered under the Plan.
a. as the spouse of the covered employee, or
b. as the dependent child of the covered employee.
2. In the case of a Qualifying Event which is caused by termination (other than by reason for such
employee's gross misconduct), or reduction of hours of the employee's employment, the term
"Qualified Beneficiary" includes the employee.
1.13 Subscriber means each Covered Qualified Beneficiary who (1) elected to continue group coverage
under COBRA; (2) submitted an application, and (2) has a certificate number for continuation coverage
under COBRA. Depending upon the timing and nature of a Qualifying Event, a family may have more
than one Subscriber.
ARTICLE 2 - SERVICES TO BE PROVIDED BY CLAIM ADMINISTRATOR
During the duration of this Agreement, Claim Administrator will perform such services as described in this Article
2.
2.1 Once the Employer has notified Claim Administrator in writing of the occurrence of a Qualifying Event and
has given Claim Administrator the name and current address of a Qualified Beneficiary, Claim
Administrator will timely provide the Qualified Beneficiary notice of the right to continue group coverage
directed to the address provided Claim Administrator by the Employer.
2.2 The notice provided a Qualified Beneficiary pursuant to Paragraph 2.1 of this Article 2 will also include
information regarding Applicable Premium and an application form, and will state the Election Period for
the election of Continuation of Coverage. Any Qualified Beneficiary electing Continuation of Coverage will
be directed to communicate such election in writing to Claim Administrator. Claim Administrator will bill
and collect the initial Applicable Premium from the date of the loss of coverage because of the Qualifying
Event to the end of the month in which such election is received.
2.3 When an employee is a Qualified Beneficiary and makes an election, the election is deemed to include all
Qualified Beneficiaries listed in the notice except as otherwise stated in such election. When the
employee is not a Qualified Beneficiary and a dependent spouse is a Qualified Beneficiary, an election by
the dependent spouse is deemed to include all Qualified Beneficiaries except as otherwise stated in such
election. For purposes of this Section 2.3, an election includes a declination.
2.4 Once a Qualified Beneficiary is established as a Subscriber, Claim Administrator will establish the
membership information in the Claim Administrator claims system.
2.5 Claim Administrator will provide a monthly statement to each Subscriber. Such statement shall indicate a
due date for receipt of the Applicable Premium. When Applicable Premium is not paid or not paid timely,
Claim Administrator will terminate Continuation of Coverage and provide a written letter of termination to
the Subscriber. Claim Administrator will deem payments that are less than 90% of the Applicable
Premium to be insufficient and shall terminate coverage. Payment of Applicable Premium less than the
lesser of$50 or 10% of Applicable Premium shall be governed by 54 CFR §4980B-8, A-5(d).
2.6 A Subscriber will be notified ninety (90) days prior to the maximum period of coverage that such coverage
will terminate in ninety (90) days. The notice will contain information concerning the right, if any, to any
additional type of continued coverage.
2.7 Upon receipt of evidence satisfactory to Claim Administrator that a Covered Qualified Beneficiary has
become, after the date of election, ineligible for Continuation of Coverage for reasons other than failure to
pay the Applicable Premium or the expiration of the maximum period of coverage, Claim Administrator will
notify such ineligible Covered Qualified Beneficiary that the coverage is being terminated and the date
and reason for such termination, whether or not such termination date precedes the date of the notice.
2.8 Claim Administrator shall notify the Subscriber of any change in the Applicable Premium.
2.9 Claim Administrator will provide the Employer a written report giving the status of each Covered Qualified
Beneficiary as of the end date of such report.
2.10 Claim Administrator shall bill Employer monthly for Applicable Premium for each of Employer's Covered
Qualified Beneficiaries. The Applicable Premium shall be payable to Claim Administrator in the same
manner as for similarly situated persons covered by the Plan for whom no Qualifying Event has occurred.
2.11 On a monthly basis Claim Administrator will furnish a check payable to Employer in the amount of
Applicable Premium received from or on behalf of each Subscriber, less COBRA administration fees
described in Article 5.
2.12 Claim Administrator will respond to written or telephone inquiries regarding Health Benefits Continuation
Coverage.
ARTICLE 3 - RESPONSIBILITIES OF THE EMPLOYER
3.1 The Employer retains full responsibility for and shall bear the cost of compliance with Continuation of
Coverage.
3.2 Employer shall provide all persons eligible for coverage under its Plan(s) the general notice of
Continuation of Coverage in conformity with 29 CFR Section 2590.606-1.
1. In the event Employer receives a notice from a person seeking Continuation of Coverage and
determines that the person is not entitled to Continuation of Coverage, Employer shall provide such
person an explanation as to why the person is not entitled to Continuation of Coverage.
2. In the event Employer receives information from a Covered Qualified Beneficiary regarding an
extension of Continuation Coverage whether as the result of a second Qualifying Event or a social
security disability determination, Employer shall notify Claim Administrator within 14 days.
3.3 Employer will provide Claim Administrator a written notice of the occurrence of a Qualifying Event.
1. Within thirty (30) days after the occurrence of a Qualifying Event, the Employer will provide a written
notice of such event to Claim Administrator. The written notice will be on a form satisfactory to Claim
Administrator and will describe the nature and date of the Qualifying Event, the name, last known address
and certificate number of each Qualified Beneficiary, the date coverage under the Plan terminates and
the type(s) of coverage held by each Qualified Beneficiary on the date of the Qualifying Event. Upon
request, Claim Administrator will provide the Employer with an appropriate notice form.
2. If the Qualifying Event is either the divorce of the Employee or a Dependent child ceasing to be a
Dependent child under the provisions of the Employer's Plan, and the Employer had no notice of such
Qualifying Event within 30 days of such Qualifying Event, the notice required by this Paragraph 3.3 will be
provided in writing to Claim Administrator no later than fourteen (14) days following the Employer's receipt
of notice of the occurrence of such Qualifying Event.
3.4 Should any Qualified Beneficiary communicate or attempt an election or declination of Continuation of
Coverage directly with the Employer or its officers or agents, the Employer shall immediately present any
and all information regarding such action to Claim Administrator. For purposes of this Paragraph 3.4,
"immediately" means within three (3)work days.
3.5 It is understood by the Employer that agencies enforcing Continuation of Coverage requirements may
impose penalties on an Employer or Plan Administrator who fails to comply. It is further understood by the
Employer that Claim Administrator shall in no way be responsible for any said penalties nor does Claim
Administrator agree to be liable for damages resulting from any said penalties which may be imposed on
the Employer or Plan Administrator for non-compliance.
3.6 The Employer hereby agrees to identify its employee who shall act as the sole contact between the
Employer and Claim Administrator in regard to matters under this Agreement.
3.7 The Employer shall furnish on a timely basis to Claim Administrator certain information concerning the
Employer's Plan or Covered Qualified Beneficiaries as may from time to time be required by Claim
Administrator for the performance of its duties under this Agreement including, but not limited to, the
following:
1. All documents by which the Continuation of Coverage is established and any amendments or
changes to the coverage as may from time to time be adopted including thirty (30) days prior written
notification to Claim Administrator when the Employer plans a reduction in force, lay-off, strike, or
shutdown or filing for bankruptcy, or makes changes to any of the following: its Continuation of
Coverage; benefit pricing; Applicable Premium; or Plan carriers.
2. All data as may be required by Claim Administrator regarding the Covered Qualified Beneficiaries
who are to be covered under this Agreement.
a. Such data may include, without limitation, a list of Covered Qualified Beneficiaries who are to be
covered under this Agreement, and completed Continuation of Coverage forms.
Further, the Employer will notify Claim Administrator of the effective date of coverage for all
Covered Qualified Beneficiaries who are to be covered under this Agreement. Clerical errors or
delays in keeping or reporting data relative to coverage under this Agreement will not invalidate
coverage which would otherwise be validly in force or continue coverage which would otherwise
validly terminate. However, the Employer is liable for any benefits paid for a Covered Qualified
Beneficiary if the Employer had not timely notified Claim Administrator of such Covered Qualified
Beneficiary's termination or ineligibility under COBRA.
b. All such notification by the Employer to Claim Administrator must be furnished on forms or in a
format approved by Claim Administrator and must include all information reasonably required by
Claim Administrator to effect such changes.
3. Such information as to Continuation of Coverage benefits as will enable Claim Administrator to
accurately prepare any reports required under this Agreement. The Employer, furthermore, shall use
its best efforts to cooperate with and assist Claim Administrator as applicable, in the performance of
its duties hereunder.
3.8 Employer shall notify Claim Administrator within three (3)work days upon receipt of information which
employer has regarding any possible early termination of Continuation of Coverage such as health
coverage under another Plan or Medicare.
3.9 In the event of termination of this Agreement, the Employer shall notify Subscribers of such termination
and the procedures to be followed to retain Continuation of Coverage.
ARTICLE 4— RESPONSIBILITIES OF CLAIM ADMINISTRATOR
4.1 Claim Administrator is empowered to act on behalf of the Employer in connection with Continuation of
Coverage only as expressly stated in this Agreement or as mutually agreed to in writing by the parties
hereto.
4.2 Claim Administrator shall, to the extent possible, advise the Employer of any legal actions against it or the
Employer which involve the obligations of the Employer or Claim Administrator under this Agreement.
Claim Administrator, provided no conflicts of interest exist, shall fully cooperate with the Employer, at no
cost to Claim Administrator in the Employer's defense of any action arising out of matters related to the
Continuation of Coverage, or this Agreement.
4.3 Except as provided in Article 5, Claim Administrator shall be responsible for expenses arising out of its
performance of Health Benefits Continuation of Coverage.
ARTICLE 5 - COMPENSATION
The Employer shall compensate Claim Administrator for the Health Benefits Continuation of Coverage provided
by Claim Administrator under this Agreement as described in Schedule 1.
ARTICLE 6 —TERM AND TERMINATION
6.1 This Exhibit shall run concurrent with the Agreement and shall terminate when the Agreement terminates,
subject to Run-Out provisions. The Agreement shall renew automatically for successive twelve (12)
month periods unless terminated as provided in this Article 6.
6.2 Either party may terminate this Agreement without cause by giving at least ninety (90) days prior written
notice to the other party. In the event of such termination Claim Administrator agrees to use its best
efforts to assist the Employer in notifying Subscribers, transferring data, files, and all other relevant
information to the Employer or its delegate.
6.3 This Agreement will terminate on the last date the Employer ceases to have an obligation to provide
Continuation of Coverage under COBRA. In the event that the Employer ceases to have an obligation to
provide Continuation of Coverage, the Employer will provide Claim Administrator with at least ten (10)
days advance written notice of the cessation of its obligations.
6.4 When this Agreement terminates,
1. Claim Administrator shall have no further duty or responsibility after the date of termination. The
Employer shall immediately have complete responsibility for Health Benefits Continuation of
Coverage and any other responsibilities contained in this Agreement. Further, the Employer agrees to
notify all Subscribers of the termination.
2. Any and all compensation due Claim Administrator, whether or not previously billed, will be due and
payable within thirty (30) days of the date of termination.
ARTICLE 7— RELATIONSHIP OF PARTIES
7.1 Claim Administrator is an independent contractor with respect to the Employer, and nothing in this
Agreement shall create, or be construed to create, the relationship of employer and employee between
Claim Administrator and the Employer, nor shall the Employer's agents, officers or employees be
considered or construed to be considered employees of Claim Administrator for any purpose whatsoever.
Claim Administrator is not the Plan Administrator and makes no discretionary decisions regarding
eligibility for, or termination of, Continuation of Coverage.
7.2 It is understood and agreed that nothing contained in this Agreement shall confer or be construed to
confer any benefit on persons who are not parties to this Agreement including, but not limited to,
beneficiaries or former beneficiaries of the Employer or the Plan.
7.3 The Employer acknowledges that this Agreement is separate and distinct from any other agreement(s)
between the parties regarding certain administrative services or policies of insurance issued to said
Employer. All amounts due hereunder shall be in addition to the amounts, service fees, or premiums due
Claim Administrator under any such agreement(s).
ARTICLE 8 - GENERAL PROVISIONS
8.1 TAXES: In the event any taxing authority having jurisdiction over either(or both) of the parties
determines that the compensation paid to Claim Administrator by the Employer results in any tax liability
(other than an income tax)to Claim Administrator, such tax shall be the responsibility of the Employer,
and the amount of such tax shall be paid by the Employer to Claim Administrator upon written request
pursuant to Article 5 of this Agreement.
8.2 NOTIFICATION: Claim Administrator is not obligated to notify any Qualified Beneficiary (regardless of
whether or not the Qualified Beneficiary has elected Continuation of Coverage) of the termination of this
Agreement.
8.3 INFORMATION: All written information (including billings and compensation) and notices provided
pursuant to this Agreement will be posted by first class mail, postage prepaid to Claim Administrator at
PO Box 655082, Dallas, TX 75265-5082 and to the Employer at the Employer address indicated on
Exhibit 5, the Benefit Program Application ("BPA").
SCHEDULE I
ADMINISTRATIVE FEE
The Employer will pay a separate and distinct Administrative Fee to Claim Administrator as payment for the
Administrative Services Claim Administrator provides under this Agreement. This Administrative Fee will be due and
payable as follows:
(i) The Employer will pay Claim Administrator a Seventy-Five Dollar($75.00) monthly administrative fee.
The sum of Seventy-Five Dollars ($75.00)will be deducted from the monthly remittance to the Employer
pursuant to Article 2, Section 2.11. If the Seventy-Five Dollar($75.00) fee exceeds the amount of
Applicable Premium received, the excess will be due and payable to Claim Administrator upon receipt of
a monthly invoice.
(ii) The Employer will pay Claim Administrator a sum of Ten Dollars ($10.00) per Covered Qualified
Beneficiary on a monthly basis as the payment for the services Claim Administrator provides under this
Agreement. The sum of Ten Dollars($10.00) per Covered Qualified Beneficiary per month will be
deducted from the monthly remittance to the Employer pursuant to Article 2, Section 2.11. If the total of
Ten Dollars ($10.00) per Qualified Beneficiary per month fee exceeds the amount of Applicable Premium
received, the excess will be due and payable to Claim Administrator upon receipt of a monthly invoice.
(iii) The Employer will pay BCBSTX a sum of Ten Dollars ($10.00) per Qualified Beneficiary for each notice of
their COBRA rights. The sum of Ten Dollars ($10.00) per notice will be deducted from the monthly
remittance to the Employer, pursuant to Article 2, Section 2.11. If the Ten Dollars ($10.00) per Qualified
Beneficiary notice fee exceeds the amount of premium received, the excess will be due and payable to
BCBSTX upon receipt of a monthly invoice.
(iv) The Employer will pay Claim Administrator a sum of One Hundred Dollars ($100.00) per hour for any
system programming costs associated with non-standard administration services. The sum of One
Hundred Dollars ($100.00) per hour will be deducted from the monthly remittance to the Employer
pursuant to Article 2, Section 2.11. If the One Hundred Dollars ($100.00) per hour fee exceeds the
amount of Applicable Premium received, the excess will be due and payable to Claim Administrator upon
receipt of a monthly invoice.
Benefit Program Application ("ASO BPA")
Application to Administrative Services Only (ASO) Group Accounts
administered by Blue Cross and Blue Shield of Texas,a Division of Health Care Service Corporation,
a Mutual Legal Reserve Company, hereinafter referred to as the"Claim Administrator"or"HCSC"
Group Status: Off-Cycle Change
Employer Account Number(6-digits): 080897 Group Number(s): 080897, Section Number(s): All
089527
Legal Employer Name: City of College Station
(Specify the Employer or the employee trust applying for coverage. Names of subsidiary or affiliated companies to be
covered must also be named below. AN EMPLOYEE BENEFIT PLAN MAY NOT BE NAMED)
ERISA Regulated Group Health Plan*: ❑ Yes ® No
Is your ERISA Plan Year*a period of 12 months beginning on the Anniversary Date specified below? ❑Yes
If not, please specify your ERISA Plan Year*: Beginning Date /_/_ End Date_/_/_ (month/day/year)
ERISA Plan Administrator*: Plan Administrator's Address:
If you maintain that ERISA is not applicable to your group health plan, give legal reason for exemption:
Non-Federal Governmental Plan (Public Entity) ; if applicable, specify other:
Is your Non-ERISA Plan Year*a period of 12 months beginning on the Anniversary Date specified below? ❑Yes
If not, please specify your Non-ERISA Plan Year*: Beginning Date_/_/ End Date_/_/_ (month/day/year)
For more information regarding ERISA, contact your Legal Advisor.
*All as defined by ERISA and/or other applicable law/regulations
Effective Date of Coverage: (Month/day/Year) 04/01 /2017
Anniversary Date: (Month/Day/Year) 01 /01 /2018
Account Information ® NO CHANGES ❑ SEE ADDITIONAL PROVISIONS
Standard Industry Code (SIC): Employer Identification Number(EIN):
Address:
City: State: ZIP:
Administrative Contact: Title:
Email Address: Phone Number: Fax Number:
❑ Mailing address is different from primary address
Mailing Address:
City: State: ZIP:
Mailing Contact: Title:
Email Address: Phone Number: Fax Number:
❑ Billing address is different from primary address
Billing Address:
City: State: ZIP:
Billing Contact: Title:
Email Address: Phone Number: Fax Number:
Wholly Owned Subsidiaries:
Affiliated Companies:
(If Affiliated Companies listed above are to be covered, a separate"Addendum to the ASO BPA Regarding Affiliated Companies"must be completed,
signed by the Employer's authorized representative,and attached to this ASO BPA.)
Subsidiary/Affiliate Address:
City: State: ZIP:
Subsidiary/Affiliate Contact: Title:
Email Address: Phone Number: Fax Number:
Blue Access for Employers (BAE) Contact: Title:
(The BAE Contact is the Employee authorized by the Employer to access and maintain the Employer's account in BAE.)
Email Address: Phone Number: Fax Number:
HCSC TX GEN ASO BPA(Rev. 09/16) A Division of Health Care Service Corporation,a Mutual Legal Reserve Company, page 1
an Independent Licensee of the Blue Cross and Blue Shield Association
❑ The Employer or other company listed in this BPA is a is •u Entity o ernmental agency/contractor
Producer of Record NO CHANGES SEE ADDITIONAL PROVISIONS
Effective:
If applicable, the below-named producer(s) or agency(ies) is/are recognized as the Employer's Producer of Record (POR)
to act as representative in negotiations with and to receive commissions from Blue Cross and Blue Shield of Texas, a
division of Health Care Service Corporation (HCSC), a Mutual Legal Reserve Company, and HCSC subsidiaries for
Employer's employee benefit programs. This statement rescinds any and all previous POR appointments for the
Employer. The POR is authorized to perform membership transactions on behalf of the Employer. This appointment will
remain in effect until withdrawn or superseded in writing by Employer.
Producer or Agency to whom commissions are to be paid*:
Tax ID Number(TIN) of ❑ Producer or❑ Agency: Producer#:
NPN:
Address:
City: State: ZIP:
Phone: Fax: Email:
Is Producer/Agency appointed with HCSC in Texas? ❑ Yes General Agent? ❑ Yes ❑ No
❑ No
Affiliated with General Agent? ❑ Yes ❑ No
Is there a secondary Producer or Agency to whom commissions are to be paid? ❑ Yes ❑ No
If Yes**, Producer or Agency to whom commissions are to be paid*:
Tax ID Number (TIN) of ❑ Producer or ❑ Agency: Producer#:
NPN:
Address:
City: State: ZIP:
Phone: Fax: Email:
Is Producer/Agency appointed with HCSC in Texas? ❑ Yes General Agent? ❑ Yes ❑ No
❑ No
Affiliated with General Agent? ❑ Yes ❑ No
If commission split**, designate percentage for each producer/agency (total commissions paid must equal 100%):
Producer/Agency 1: % Producer/Agency 2:
Multiple Location Agency(ies): If servicing agency is not listed above as primary or secondary Producer or Agency
above, specify location below:
*The Producer or agency name(s) above to whom commissions are to be paid must exactly match the name(s)on the appointment
application(s).
** If commissions are split, please provide the information requested above on both producers/agencies. Both must be appointed to
do business with HCSC in Texas.
Schedule of Eligibility NO CHANGES SEE ADDITIONAL PROVISIONS
Employer has made the following eligibility decisions
1. Eligible Person means:
❑ A full-time employee of the Employer.
❑ A full-time employee of the Employer who is a member of: (name of union)
❑ A part-time employee of the Employer.
❑ A retiree of the Employer. Define criteria:
❑ Other:
Are any classes of employees to be excluded from coverage? ❑ Yes ❑ No
If yes, please identify the classes and describe the exclusion:
2. Employee Definitions:
Full-Time Employee means:
❑ A person who is regularly scheduled to work a minimum of hours per week and who is on the permanent
payroll of the Employer.
HCSC TX GEN ASO BPA(Rev. 09/16) A Division of Health Care Service Corporation,a Mutual Legal Reserve Company, page 2
an Independent Licensee of the Blue Cross and Blue Shield Association
❑ Other:
Part-Time Employee means:
❑ A• person who is regularly scheduled to work a minimum of hours per week and who is on the permanent
payroll of the Employer.
❑ Other:
3. The Effective Date of termination for a person who ceases to meet the definition of Eligible Person:
❑ T• he date such person ceases to meet the definition of Eligible Person.
❑ The last day of the calendar month in which such person ceases to meet the definition of an Eligible Person
❑ Other:
4. Select an effective date rule for a person who becomes an Eligible Person after the Effective Date of the Employer's
health care plan (The effective date must not be later than the 91st calendar day after the date that a newly eligible
person becomes eligible for coverage, unless otherwise permitted by applicable law).
❑ The date of employment.
❑ T• he day of employment.
❑ The day of the month following month(s) of employment.
❑ The day of the month following days of employment.
❑ T• he day of the month following the date of employment.
❑ Other:
Is the waiting period requirement to be waived on initial group enrollment? ❑ Yes ❑ No
Are there multiple new hire waiting periods? ❑ Yes ❑ No
If yes, please attach eligibility and contribution details for each section.
5. Domestic Partners covered? ❑ Yes ❑ No
If yes: a Domestic Partner is eligible to enroll for coverage.
If yes, are Domestic Partners eligible for continuation of coverage? ❑ Yes ❑ No
If yes, are dependents of Domestic Partners eligible for coverage? ❑ Yes ❑ No
If yes, are dependents of Domestic Partners eligible for continuation of coverage? ❑ Yes ❑ No
The Employer is responsible for providing notice of possible tax implications to those Covered Employees with
coverage for Domestic Partners.
6. Limiting Age for covered children: Twenty-six (26) years, regardless of presence or absence of a child's financial
dependency, residency, student status, employment status, marital status, eligibility for other coverage, or any
combination of those factors. Other:
7. Are unmarried step-children under the limiting age eligible for coverage? ❑ Yes ❑ No
If yes, is residency with the employee required? ❑ Yes ❑ No
8. Are unmarried grandchildren eligible for coverage?
❑ No ❑ Yes (answer the question below)
Must the grandchild be dependent on the employee for federal income tax purposes at the time application is
made? ❑ Yes ❑ No
9. Termination of coverage upon reaching the Limiting Age:
❑ The last day of coverage is the day prior to the birthday.
❑ The last day of coverage is the last day of the month in which the limiting age is reached.
❑ The last day of coverage is the last day of the billing month.
❑ The last day of coverage is the last day of the year(12/31) in which the limiting age is reached.
❑ T• he last day of coverage is the day prior to the Employer's Anniversary Date.
Automatically cancel dependents when they reach the day their coverage terminates ❑ Yes ❑ No
Will coverage for a child who is medically certified as disabled and dependent on the employee terminate upon
reaching the limiting age even if the child continues to be both disabled and dependent on the employee?
❑ Yes ❑ No
HCSC TX GEN ASO BPA(Rev. 09/16) A Division of Health Care Service Corporation,a Mutual Legal Reserve Company, page 3
an Independent Licensee of the Blue Cross and Blue Shield Association
However, such coverage shall be extended in accordance with any applicable federal or state law. The Employer will
notify HCSC of such requirements.
10. Will extension of benefits due to temporary layoff, disability or leave of absence apply?
❑ Yes (specify number of days below) ❑ No
Temporary Layoff: days Disability: days Leave of Absence: days
However, benefits shall be extended for the duration of an Eligible Person's leave in accordance with an applicable
federal or state law. The Employer will notify HCSC of such requirements.
11. Enrollment:
Special Enrollment: An Eligible Person may apply for coverage, Family coverage or add dependents within thirty-one
(31) days of a Special Enrollment qualifying event if he/she did not previously apply prior to his/her Eligibility Date or
when otherwise eligible to do so. Such person's Coverage Date, Family Coverage Date, and/or dependent's
Coverage Date will be the effective date of the qualifying event or, in the event of Special Enrollment due to marriage
or termination of previous coverage, then no later than the first day of the Plan Month following the date of receipt of
the person's application of coverage.
An Eligible Person may apply for coverage within sixty (60) days of a Special Enrollment qualifying event in the case
either of a loss of coverage under Medicaid or a state Children's Health Insurance program, or eligibility for group
coverage where the Eligible Person is deemed qualified for assistance under a state Medicaid or CHIP premium
assistance program.
Late Enrollment: An Eligible Person may apply for coverage, family coverage or add dependents if he/she did not
apply prior to his/her Eligibility Date or did not apply when eligible to do so. Such person's Coverage Date, family
Coverage Date, and/or dependent's Coverage Date will be a date mutually agreed to by the Claim Administrator and
the Employer.
❑ Annual open enrollment—late applicant may apply during open enrollment and be subject to the late applicant
provisions.
❑ Late applicants may apply at any time—coverage is effective first of the month following receipt of the application.
Open Enrollment: An Eligible Person may apply for coverage, family coverage or add dependents if he/she did not
apply prior to his/her Eligibility Date or did not apply when eligible to do so, during the Employer's Open Enrollment
Period. Such person's Coverage Date, family Coverage Date, and/or dependent's Coverage Date will be a date
mutually agreed to by the Claim Administrator and the Employer. Such date shall be subsequent to the Open
Enrollment Period.
Specify Open Enrollment Period:
12. * Does COBRA Auto Cancel apply? ❑ Yes ❑ No
Member's COBRA/Continuation of Coverage will be automatically cancelled at the end of the member's eligibility
period.
*Not recommended for accounts with automated eligibility
HCSC TX GEN ASO BPA(Rev. 09/16) A Division of Health Care Service Corporation,a Mutual Legal Reserve Company, page 4
an Independent Licensee of the Blue Cross and Blue Shield Association
CURRENT ELIGIBILITY INFORMATION
® NO CHANGES ❑ Current number of Employees enrolled ❑ SEE ADDITIONAL PROVISIONS
Current Employee Eligibility Information only applies to new accounts. If your account is renewing, please just indicate
the current number of enrolled employees (above).
Total number of Employees/Subscribers:
1. on payroll
2. total number of employees presently eligible for coverage
3. on COBRA continuation coverage
4. with retiree coverage (if applicable)
5. who work part-time
6. serving the new hire waiting period
7. declining because of other group coverage (e.g., other commercial group coverage, Medicare, Medicaid,
TRICARE/Champus)
8. declining coverage (not covered elsewhere)
Lines of Business (Check all applicable services) NO CHANGES See Additional Comments
Medical Plan Services: Con irnereven Health Plan (BlueEdge)
❑ PPO: Plan Name: ❑ HCA, (if selected, complete separate HCA Benefit
Plan Name: Program Application)
Plan Name: ❑ HSA, (if selected, provide HSA Administrator or trustee
name:
Plan Name:
❑ FSA(vendor: ConnectYourCare)
Plan Name:
Traditional Coverage:
CI HMO: Plan Name:
❑ Prescription Drug Option: Select From List ❑ Out-of-Area (Indemnity)
❑ No Prescription Drug Option ❑ Benefit Offering
❑ EPO: Plan Name: Prescription Drugs:
❑ POS: Plan Name: ❑ Prescription Drug Program
❑ Blue Directions (Private Exchange) (If selected, the Blue ❑ Stand-Alone Prescription Drug Program
Directions Addendum must be attached and made a part of
the Agreement.)
❑ Dental Plan Services ❑ Vision Plan Services
Plan Name: Select From List ❑ In-Hospital Indemnity (IHI)
Plan Name: Select From List
Plan Name: Select From List ❑ Wellness Incentives
Plan Name: Select From List ❑ Other Select Product
Plan Name: Select From List ❑ Other Select Product
❑ Stop Loss Coverage (If selected, complete separate ❑ Other Select Product
Stop Loss exhibit) ❑ Other Select Product
❑ Dearborn National Life Insurance (If selected, ❑ Other
complete separate Life application)
❑ COBRA Administrative Services (If selected, complete
El Other
separate COBRA Administrative Services
Additional Comments:
HCSC TX GEN ASO BPA(Rev. 09/16) A Division of Health Care Service Corporation,a Mutual Legal Reserve Company, page 5
an Independent Licensee of the Blue Cross and Blue Shield Association
FEE SCHEDULE
Payment Specifications _ . NO CHANGES - SEE ADDITIONAL PROVISIONS
Employer Payment Method: ❑ Online Bill Pay ❑ Electtof+c ❑ Auto Debit ❑ Check
Employer Payment Period: ❑ Weekly (cannot be selected if Check is selected as payment method above)
❑ Semi Monthly ❑ Monthly ❑ Other(please specify):
Claim Settlement Period: ❑ Monthly ❑ Other(please specify):
Run-Off Period: Employer Payments are to be made for months following the end of the Fee Schedule Period.
Standard is twelve (12) months.
Final Settlement: Final Settlement to be made within days after end of Run-Off Period.
Standard is ninety(90) days.
Fee Schedule Period: To begin on Effective Date of Coverage and continue for 12 months. If other than 12 months,
please specify: Months.
Administrative Per Employee per Month NO CHANGES SEE ADDITIONAL PROVISIONS
(PEPM) Charges
Administrative Fee $ $ $ $
Dental $ $ $ $
Claims Fiduciary $ $ $ $
Outpatient Imaging Management Services $ $ $ $
Management of the Virtual Visits Program $ $ $ $
Commissions $ - $ $ $
Other: Select Service Category $ $ $ $
List Service:
Other: Select Service Category $ $ $ $
List Service:
Other: Select Service Category $ $ $ $
List Service:
Miscellaneous: $ $ $ $
Miscellaneous: $ $ $ $
Total $ $ $ $
Administrative Line Item Charges Frequency Amount
Other: Select Service Category Select Billing Frequency $
List Service: If applicable, describe other:
Other: Select Service Category Select Billing Frequency $
List Service: If applicable, describe other:
Other: Select Service Category Select Billing Frequency $
List Service: If applicable, describe other:
Other: Select Service Category Select Billing Frequency $
List Service: If applicable, describe other:
Miscellaneous: Select Billing Frequency $
HCSC TX GEN ASO BPA(Rev. 09/16) A Division of Health Care Service Corporation,a Mutual Legal Reserve Company, page 6
an Independent Licensee of the Blue Cross and Blue Shield Association
If applicable, describe other:
Miscellaneous: Select Billing Frequency $
If applicable, describe other:
Total: $
Additional Comments (Provide any additional details regarding the fee structure):
Other Service and/or Program Fee(s); NO CHANGES SEE ADDITIONAL PROVISIONS
Not applicable to Grandfathered Plans
External Review Coordination: ❑ Yes ❑ No If yes, coordination fee: $700 for each external review requested by a
Covered Person that the Claim Administrator coordinates for the Employer in relation to the Employer's Plan. Employer
elects for external reviews to be performed under the Federal Affordable Care Act external review process.
Reimbursement Service: ❑ Yes ❑ No
If yes:The Employer has elected to utilize the reimbursement service offered by the Claim Administrator, the Corporate
Reimbursement Subrogation department. It is understood and agreed that in the event the Claim Administrator makes a
recovery on a third-party liability claim, the Claim Administrator will retain 25% of any recovered amounts other than
recovered amounts received as a result of or associated with any Workers' Compensation Law.
Claim Administrator's Third Party Recovery Vendors and Law Firms (other than Reimbursement Services):
Employer will pay no more than 25% of any recovered amount made by Claim Administrator's Third Party Recovery Vendor.
Employer will pay no more than 35% of any recovered amount made by Claim Administrator's third party law firm.
Alternative Compensation Arrangements: Employer acknowledges and agrees that Claim Administrator has Alternative
Compensation Arrangements with contracted providers, including but not limited to Accountable Care Organizations and
other Value Based Programs. Further information concerning Employer's payment for covered services under such
Arrangements is described in the Administrative Services Agreement.
Virtual Visits Program: ❑ Yes ❑ No If yes, Covered Persons would be able to obtain certain Covered Services
remotely via video or audio only (where available) capability from Providers participating in the Virtual Visit program.
Termination Administrative Charges
As applies to the Run-Off Period indicated in the Payment Specifications section above:
The Termination Administrative Charge applicable to the Run-Off Period shall be equal to the sum of the amounts obtained
by multiplying the total number of Covered Employees by category (per Covered Employee per individual or family
composite) during the three (3) months immediately preceding the date of termination by the appropriate factors shown
below.
Service
Medical Run-off Administration Charge $ $ $ $
Dental Run-off Administration Charge $ $ $ $
Miscellaneous $ $ $ $
Miscellaneous $ $ $ $
Total: $ $ $ $
Additional Comments:
HCSC TX GEN ASO BPA(Rev. 09/16) A Division of Health Care Service Corporation,a Mutual Legal Reserve Company, page 7
an Independent Licensee of the Blue Cross and Blue Shield Association
Other Provisions NO CHANGES. ; SEE.ADDITIONAL PROVISIONS
1. Summary of Benefits& Coverage:
a. Will Claim Administrator create Summary of Benefits & Coverage (SBC)?
❑ Yes. (Please answer question b. The SBC Addendum is attached.)
❑ No. If No, then skip question b and refer to the Administrative Services Agreement for further information.
b. Will Claim Administrator distribute the Summary of Benefits &Coverage (SBC)to participants and beneficiaries?
❑ No. Claim Administrator will create SBC (only for benefits Claim Administrator administers under the
Agreement) and provide SBC to Employer in electronic format. Employer will then distribute SBC to
participants and beneficiaries (or hire a third party to distribute) as required by law.
❑ Yes. Claim Administrator will create SBC (only for benefits Claim Administrator administers under the
Agreement) and provide SBC to Employer in electronic format. Employer will then distribute to participants
and beneficiaries as required by law, except that Claim Administrator will send the SBC in response to the
occasional request received directly from individuals.
❑ Yes. Claim Administrator will create SBC (only for benefits Claim Administrator administers under the
Agreement) and distribute SBC to participants and beneficiaries via regular hardcopy mail or electronically.
Distribution Fee for hardcopy mail is $1.50 per package. The distribution fee will not apply to SBCs that
Claim Administrator sends in response to the occasional request received directly from individuals.
2. Does the Employer direct Claim Administrator to provide written statements of creditable coverage to its Covered
Employees who reside, or have enrolled dependents who reside, in Massachusetts and file electronic reports to the
Massachusetts Department of Revenue in a manner consistent with the requirements under the Massachusetts
Health Care Reform Act? ❑ Yes ❑ No
If no: The Employer acknowledges it will provide written statements and electronic reporting to the Massachusetts
Department of Revenue as required by the Massachusetts Health Care Reform Act.
3. Case Management Program: ❑ Yes ❑ No If yes: The undersigned representative authorizes provision of
alternative benefits for services rendered to Covered Persons.
4. Employer acknowledges and agrees to utilize Claim Administrator's standard list of services and supplies for
which pre-notification or preauthorization is required: ❑ Yes ❑ No If no, Employer authorizes Claim
Administrator to post Employer's pre-notification or preauthorization requirements on Claim Administrator's
Website: ❑ Yes ❑ No
5. Essential Health Benefits ("EHB") Election:
Employer elects EHBs based on the following:
❑ 1. EHBs based on a HCSC state benchmark: ❑ Illinois ❑ Oklahoma ❑ Montana ❑Texas ❑ New
Mexico
❑ 2. EHBs based on benchmark of a state other than IL, MT, NM, OK and TX
If so, indicate the state's benchmark that Employer elects:
❑ 3. Other EHB, as determined by Employer.
In the absence of an affirmative selection by Employer of its EHBs, then Employer is deemed to have elected the
EHBs based on the Texas benchmark plan.
6. Employer contribution:
Employer Contribution —Medical Employer Contribution—Dental
% of Employee's premium, or$ % of Employee's premium, or$
% of Dependent's premium, or$ % of Dependent's premium, or$
Comments:
7. This ASO BPA is binding on both parties and is incorporated into and made a part of the Administrative Services
Agreement with both such documents to be referred to collectively as the "Agreement" unless specified
otherwise.
HCSC TX GEN ASO BPA(Rev. 09/16) A Division of Health Care Service Corporation,a Mutual Legal Reserve Company, page 8
an Independent Licensee of the Blue Cross and Blue Shield Association
8. Producer/Consultant Compensation
The Employer acknowledges that if any producer/consultant acts on its behalf for purposes of purchasing services in
connection with the Employer's Plan under the Administrative Services Agreement to which this ASO BPA is
attached, the Claim Administrator may pay the Employer's producer/consultant a commission and/or other
compensation in connection with such services under the Agreement. If the Employer desires additional information
regarding commissions and/or other compensation paid the producer/consultant by the Claim Administrator in
connection with services under the Agreement, the Employer should contact its producer/consultant.
Additional Provisions: "Section 1557. Employer has informed Claim Administrator that neither Employer nor
Employer's benefit plan is regulated by Section 1557 of the Affordable Care Act, including but not limited to the related
Final Rule. Employer has also informed Claim Administrator that Employer's benefit plan is not required to cover
Transgender Surgery Only but will continue to cover the other services such as hormone treatments (i) under applicable
law, or(ii) under the terms of Employer's plan documents. Employer acknowledges that Employer, and not Claim
Administrator, is responsible for providing members with proper notice of Employer's benefit decisions and changes.
Employer has directed BCBSTX to process claims with dates of services on or after April 1, 2017 to exclude coverage of
the above items and services. In no event shall Claim Administrator be responsible or liable for any legal, tax or other
ramifications related to or arising from Employer's decisions or its interpretations or application of applicable law.
Employer confirms that it has consulted with its own legal advisors with respect to any of the matters described in this
Section, including, but not limited to, discrimination laws. Employer will promptly notify Claim Administrator if the legal
basis for Employer's coverage exclusion in this Section changes.
Employer shall indemnify and hold harmless Claim Administrator and any of its directors, officers, affiliates and employees
("Claim Administrator Parties") against any and all claims, losses, liability, damages, fines, penalties, taxes, expenses
(including attorney's' fees and costs) and/or other costs or obligations resulting from or arising out of any claims, lawsuits,
demands, governmental inquiries or actions, settlements or judgments brought or asserted against Claim Administrator
Parties in connection with any of the matters described in this Section, including, but not limited to, Employer's
interpretation and application of applicable laws and any directives to Claim Administrator regarding same. Employer
agrees to defend Claim Administrator Parties, using counsel acceptable to Claim Administrator, in any claim, lawsuit,
demand, governmental inquiry or action, settlement or judgment to which this Section applies. Moreover, Claim
Administrator, at its sole discretion, may elect to participate in the defense of its own interests in any such action for which
it is entitled to indemnification hereunder, using attorneys selected by Claim Administrator, at Employer's expense.
If there is a change in the laws, rules, regulations, guidance (whether formal or informal) or interpretations related to
applicable laws or which otherwise impacts the Employer's application or interpretation thereof, the parties agree that the
provisions of this Section may be revisited and are subject to amendment upon mutual agreement of the parties.
Employer's obligations under this Section shall survive termination or expiration of this BPA and Agreement. The
Employer's obligations in this Section are in addition to and do not supersede or take the place of Employer's obligations
in the governing Agreement. Employer's obligations under this Section shall survive termination or expiration of this BPA
and Agreement."
1 UNDERSTAND AND AGREE THAT:
1. Only complete for new accounts: Receipt by HCSC of the advance administrative fee (where applicable), in the
amount of$ , and completed enrollment forms does not constitute approval and acceptance by the HCSC Home
Office.
2. HCSC will report the value of all remuneration by HCSC to ERISA plans with 100 or more participants for use in
preparation of ERISA Form 5500 schedules. Reporting will also be provided upon request to non-ERISA plans or
plans with fewer than 100 participants. Reporting will include base commissions, bonuses, incentives, or other forms
of remuneration for which your Producer/consultant is eligible for the sale or renewal of self-funded and/or insured
products.
Signature
HCSC TX GEN ASO BPA(Rev. 09/16) A Division of Health Care Service Corporation,a Mutual Legal Reserve Company, page 9
an Independent Licensee of the Blue Cross and Blue Shield Association
I w
or
Lesley Magenhemier //. / 000,-
Sales Representative Signature of,'uthorized Purchaser
Dallas 972-766-2923 7 iFZ/A/
District Phone& FAX Numbers Print Name
Sandy Brown /7' 44/4/117 ...��'�
Producer Representative Title
McGriff, Seibels &Williams .2�/Y71ii/
174
Producer Firm Date
5080 Spectrum Drive, Ste#900E Addison TX
Producer Address
469-232-2174/ 972-386-3180
Producer Phone&FAX Numbers
SBROWN@MCGRIFF.COM
Producer Email Address
760326905
Tax I.D. No.
HCSC TX GEN ASO BPA(Rev. 09/16) A Division of Health Care Service Corporation,a Mutual Legal Reserve Company, page 10
an Independent Licensee of the Blue Cross and Blue Shield Association
PROXY
The undersigned hereby appoints the Board of Directors of Health Care Service Corporation, a Mutual Legal Reserve Company,
or any successor thereof("HCSC"), with full power of substitution, and such persons as the Board of Directors may designate by
resolution, as the undersigned's proxy to act on behalf of the undersigned at all meetings of members of HCSC (and at all
meetings of members of any successor of HCSC) and any adjournments thereof, with full power to vote on behalf of the
undersigned on all matters that may come before any such meeting and any adjournment thereof. The annual meeting of
members shall be held each year in the corporate headquarters on the last Tuesday of October at 12:30 p.m. Special meetings
of members may be called pursuant to notice mailed to the member not less than thirty (30) nor more than sixty (60) days prior
to such meetings. This proxy shall remain in effect until revoked in writing by the undersigned at least twenty (20) days prior to
any meeting of members or by attending and voting in person at any annual or special meeting of members.
From time to time, HCSC pays indemnification or advances expenses to a director, officer, employee or agent consistent with
HCSC's bylaws then in force and as otherwise required by applicable law.
Group No.: By:
Print Signer's Name Here
Signature and Title
Group Name:
Address:
City: State: ZIP:
Dated this day of
Month Year
HCSC TX GEN ASO BPA(Rev. 09/16) A Division of Health Care Service Corporation,a Mutual Legal Reserve Company, page 11
an Independent Licensee of the Blue Cross and Blue Shield Association