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On behalf of the citizens of College Station, the
City Council will promote the safety, health, and
general well-being of our community within the
bounds of fiscal responsibility while preserving
and advancing the quality of life for its citizens.
WWW.CI.COLLEGESTATION.TX.US
CITY OF
COLLEGE STATION
APPROVED BUDGET
FOR FISCAL YEAR
OCTOBER 1, 1998 TO SEPTEMBER 30, 1999
MAYOR
LYNN MCILHANEY
STEVE ESMOND, COUNCILMAN
RON SILVIA,COUNCILMAN
SWIM ANDERSON, COUNCILMAN
LARRY MARIOTT, COUNCILMAN
DAVID HICKSON, MAYOR PRO-TEM
ANNE HAZEN, COUNCILMAN
GEORGE K. NOE, CITY MANAGER
CHARLES CRYAN, DIRECTOR OF FISCAL SERVICES
JEFF KERSTEN, ACTING DIRECTOR OF MANAGEMENT
AND BUDGET
CITE OF COLLEGESTATION,I'FXAS
PRINCIPAL CITY OFFICIALS
October 1998
ELECTED OFFICIALS:
MAYOR LYNN R. MCILHANEY
COUNCIL MEMBERS STEVE ESMOND
• RON SILVIA
SWIKI ANDERSON
LARRY MARIOTT
DAVID HICKSON, MAYOR PRO-TEM
ANNE HAZEN
CITY ADMINISTRATION:
• CITY MANAGER GEORGE K. NOE
ASSISTANT CITY MANAGER THOMAS E. BRYMER
DIRECTOR OF PUBLIC UTILITIES JOHN C. WOODY
POLICE CHIEF EDGAR R. FELDMAN
FIRE CHIEF DAVID GIORDANO
DIRECTOR OF FISCAL SERVICES CHARLES CRYAN
ACTING BUDGET DIRECTOR JEFF KERSTEN
DIRECTOR OF PUBLIC WORKS MARK SMITH
DIRECTOR OF PARKS AND
RECREATION STEPHEN C. BEACHY
DIRECTOR OF DEVELOPMENT
• SERVICES JIM CALLAWAY
DIRECTOR OF THE OFFICE OF TECHNOLOGY
AND INFORMATION SERVICES LINDA S. PIWONKA
DIRECTOR OF HUMAN RESOURCES.............................................KAREN N. PAVLINSKI
CITY ATTORNEY HARVEY CARGILL, Jr.
CITY SECRETARY CONNIE L. HOOKS
The Government Finance Officers Association of the United States and Canada (GFOA)
presented an award of Distinguished Presentation to City of College Station, Texas for the
fiscal year beginning October 1, 1997. In order to receive this award, a governmental
unit must publish a budget document that meets program criteria as a policy document, as
an operations guide, as a financial plan and as a communications device. The award is
valid for a period of one year only. We believe our current budget continues to conform
to program requirements, and we are submitting it to GFOA to determine its eligibility for
another award.
01
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of College Station,
Texas
"An Outstanding Policy Document"
For the Fiscal Year Beginning •
October 1 , 1997
oc\LL(..- K_ Aut-Ltal ,
President Executive Director
COUNCIL VISION STATEMENTS
1. Transportation/Mobility
Citizens benefit from the ability to move into, out of, and within
College Station in a safe and efficient manner.
• 2. Parks and Recreation
Citizens benefit from parks and recreational activities that are
geographically and demographically accessible and serve a
diversity of interests.
• 3. Health and Public Safety
Citizens benefit from available health and human services and a
reasonably safe and secure environment.
4. Education/Information
Citizens benefit from access to broad-based information and knowledge.
5. Quality Service
Citizens benefit from value and quality of service delivered at a
reasonable tax rate.
6. Cultural Arts
Citizens benefit from availability and development of visual and
performing arts.
7. Employment/Prosperity
Citizens benefit from an environment that is conducive to providing
diverse employment opportunities.
8. Civic Pride
• Citizens benefit from well-planned, attractive residential and commercial
• areas, and from preserving historic areas.
TABLE OF CONTENTS
Page
Transmittal Letter
Executive Summary
Executive Summary 1
City Organization Chart 19
Fiscal Year Comparison Summary 20
Graph of Net Operating Budget 21
Combined Fund Summary 22
Analysis of Tax Rate. 23
Analysis of Property Evaluations 24
Strategic Issues and Vision Statements
Strategic Issues 25
Vision Statement #1 - Transportation/Mobility 32
Vision Statement #2 - Parks and Recreation 35
Vision Statement #3 - Health and Public Safety 38
Vision Statement #4 - Education/Information 43
Vision Statement #5 - Quality Service 45
Vision Statement #6 - Cultural Arts 49
Vision Statement #7 - Employment/Prosperity 50
Vision Statement #8 - Civic Pride 53
Financial Summaries
General Government Funds
General Fund 56
Debt Service 62
Parks Xtra Education Fund 66
Economic Development Fund 70
Thoroughfare Rehabilitation Fund 74
General Fund Capital Projects 76
•
TABLE OF CONTENTS
Page
Enterprise Funds
Combined Utility Fund 30
• Electric Fund 86
Water Fund 88
• Wastewater 90
Sanitation Fund 93
Parking Enterprise Fund 96
• BVSWMA Fund 98
Utilities Capital Projects 102
. Special Revenue Funds
Hotel/Motel Fund 109
• Community Development Fund 113
Wolf Pen Creek TIF Fund 117
Internal Service Funds
Internal Services Combined Summary 120
Utility Billing Fund 123
Self Insurance Fund 127
Appendices
Budget Ordinances 131
Service Level Adjustments 134
Glossary 137
CO LLEGE STATION
P. O. Box 9960 1101 Texas Avenue • College Station, TX 7/842
\ / Tel: 409 764 3500
October 1, 1998 •
Honorable Mayor and members of the City Council,
I am pleased to submit to you the City of College Station 1998-99 Annual Budget,
approved by the City Council on September 10, 1998. The budget represents a blueprint
of the programs and services to be provided by the City for the coming year. It is also an
opportunity to ensure that we direct energies and resources to the programs, policies and
issues that are important to the City Council and to our citizens.
The budget document for 1998-99 continues to focus on the City Council's Vision
Statements. As a result, the document provides a means for the Council and the citizens
to see the service levels that will be provided, and the resources needed to meet these
levels of service. It also shows changes in priorities and levels of service and the fiscal
impact these changes have on staffing and resource allocations of the City. This is
different from the typical approach of providing only a traditional fund accounting budget
format, that does not focus as much on the policy choices. The budget also continues to
provide service level and performance measure information. The measures continue to be
refined in order to better reflect City Council priorities.
A key component of our service level and performance measurement program continues
to be an effort to tie our performance to the views and opinions of our citizens/customers
using survey information. For the second year, the City contracted with the Public Policy
Research Institute (PPRI) to conduct a citizen survey on the level of satisfaction with city
services. As was the case in 1997, the citizen survey results show a very high level of
overall satisfaction with city services. Over 93% of those surveyed in June, 1998 said
they were either very satisfied or somewhat satisfied with city services. This compares
with a satisfaction rate of 92% of respondents in 1997. This is a remarkable approval
rating and an accomplishment in which we can all take pride. As an organization, it is
critical that we use this opportunity not only to celebrate that success but also to
rededicate ourselves to keeping that satisfaction level high. To accomplish that, it is
important that we work to anticipate the changing needs of our population and be
prepared to adapt to meet those new needs.
1997 and 1998 have been exciting times in College Station with the opening of the
George Bush Presidential Library, the completion of the College Station Library, the
construction of businesses in the Business Center, the continued progress on the Hotel
and Conference Center in Wolf Pen Creek, the completion of the Patricia Street
Promenade Project in Northgate, and the many other signs of dynamic economic activity
in our community. The City of College Station continues to grow, and this growth
presents us with new opportunities and challenges to support the infrastructure and
service delivery needs of the community.
Home of Texas A&M University
The total approved FY 99 budget is $119.7 million. This compares to a total budget of
$118.6 million in FY 98. This represents a year to year increase of 0.9%. The FY 99
operating budget is $93.1 million. This is 1.5% more than the FY 98 operating budget of
$91.7 million. The approved capital budget for FY 99 is $26.57 million. This is 1.2%
• less than the FY 98 capital budget of $26.9 million. This reduction in the capital budget
is due primarily to the completion of a number of capital projects budgeted in FY 98
including the new Library, the Wayne Smith Park Improvements, and Southwest Parkway
• reconstruction. Funds are included in the approved capital budget for the Convention
Center and the Northgate Parking Garage projects in FY 99.
Per Council action on September 24, the FY 98 tax rate of $0.4293 per $100 valuation
• will be used in the budget for FY 99. This rate will produce approximately $193,000 of
additional revenue which will be used for capital projects and debt avoidance.
Overall, the operating and utility funds of the City continue to meet or exceed the City
Council's financial policies for fund balance or working capital. I am pleased that we have
• been able to reduce Sanitation rates. A rate decrease of $1.00 per month for residential
service, $0.50 per month for apartment service, and a 5% decrease for commercial
service was approved. This reduction is possible due to effective planning and
management of the system resulting in adequate reserves in the Sanitation Fund for now
and for at least the next five years. As Council will recall, earlier this year electric rates
were decreased by $2 million. This is the second time electric rates have been reduced in
the last two years. The full annual effect of that reduction is included in the approved
budget with the expected solid financial performance of the fund. Electric revenues and
expenditures will continue to be monitored to determine if any additional rate changes can
be recommended. Once again, an anticipated increase in wastewater rates has been
avoided. It is not anticipated that an increase will be needed until the Lick Creek
Treatment Plant project expense takes place. Earlier this year the City Council approved
fee increases in the Parks and Recreation Department and for Emergency Medical
Services and other Fire Prevention Services. These fee increases are included in the
approved budget and will be used to offset a portion of the cost of providing these
services.
• The services and program of expenditures included in the Approved FY 99 Budget
continue to focus on priorities established by the City Council through the governance
process as well as the issues and needs expressed by the citizens through our annual
survey and other communication methods. The budget directly addresses the 1998
Strategic Issues identified and ranked by the City Council. Nearly S14.5 million in
resources are identified to go toward achieving the 1998 Strategic Issues. These include
programs and projects which address the Wolf Pen Creek Drainage issue (Strategic Issue
#1); development of phases 2 and 3 of the Business Center (Strategic Issue #2); and
continuation of Northgate projects (Strategic Issue #4). Also included in the approved
budget is a project to begin proactive neighborhood planning (Strategic Issue #11).
Street and traffic issues continue to be a high priority to the citizens and the City Council.
Projects in the budget that address transportation issues include the George Bush Drive
• East Extension project (Strategic Issue #5); an additional S250,000 for major
thoroughfare rehabilitation projects; and over $1 million for City participation in the right
of way acquisition and streetscape improvements for Texas Department of Transportation
•
ii
projects along Texas Avenue and University Drive. Capital project funds are also included
to address the Traffic Management North/South Routes (Strategic Issue #8).
Finally, public safety is a basic municipal responsibility and one which must be given a
level of priority. The growth and development of our community makes it necessary to
consider the public safety resources necessary to meet the increasing demands for service.
The FY 99 Budget includes funds to support the expansion of the Community Oriented
Policing Program throughout the City; the first phase of adding a 3rd ambulance to the
City to meet increasing demands for emergency medical services; and funding for a full •
year's operation of the fourth fire station at Easterwood Airport.
The budget preparation process is an organization wide effort involving many hours and
many people. I would like to express my appreciation to all of those who participated in
the development of the budget. I would like to particularly thank the members of the
Management Council and the staff of the Office of Management and Budget for their
dedicated effort to put together this budget plan for the coming year. Finally, I would like
to thank the City Council for its leadership and dedication to quality, effective services
during the budget process and throughout the year.
Resp tfully submitted,
Ge ge K. Noe
City Manager
•
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CITY OF COLLEGE STATION
1998-99 CITIZEN'S BUDGET
EXECUTIVE SUMMARY
The following is a summary of the key elements the City's business and included in its annual
included in the Fiscal Year 1998-1999 Budget for budget.
the City of College Station as approved by the City
Council. The budget provides the framework for The 1998 Strategic Issues are listed later in this
the activities to be conducted in the 1999 fiscal executive summary.
year that begins October 1, 1998 and ends on
September 30, 1999. This document is the The intent of this budget document is to provide
Citizen's Budget, which is an abridged version of decision makers a view of the resources of the City
the full approved budget. Many of the more and how each resource is utilized to accomplish the
detailed Financial Summaries and Appendices have policy direction of the City Council, to demonstrate
been left out in order to make the Citizen's Budget the City's near term commitments, and to meet the
a more user-friendly document. The full version of financial policies approved by the City Council.
the budget is available for review at the City of The document is also designed to show citizens the
College Station, Office of Management and Budget. services that are being provided and what those
The City of College Station 1998-99 Fiscal Year services cost to provide.
(FY 99)budget document continues a focus that
represents the "Visions" the City Council has set Budget Format
out to achieve. This budget document is presented
by function or program as it serves one of the eight Budget Summary Section
Vision Statements for the Twenty-first Century The citizen's budget is broken into three main
established by the City Council, rather than using a sections. The first is the Budget Summary. It
traditional fund accounting structure. The includes the Executive Summary, Overall Funds
organization of the document allows the reader to Summary, and Strategic Issues. This section
review changes in programs as they relate to goals provides the reader a general overview of the
the City Council has set for the City. approved budget and identifies the key changes.
Below are the Council Vision Statements:
Vision Statement Section
• Transportation/Mobility The Vision Statement section of the budget
provides the reader a view of the various services
• Parks and Recreation provided by the City organized around the eight
• Health and Public Safety Council Vision Statements.
• Education/Information In the last several years the City has moved to
presenting performance results in the form of
• Quality Service service levels and performance measures for each
• Cultural Arts key activity. This information is included in the
budget document organized by the eight Council
• Employment/Prosperity Vision Statements. The service levels show what
Civic Pride services the different functions and programs in the
• organization are providing. The performance
measures illustrate whether or not those levels of
The City Council annually updates a set of shorter service are being met. This occurs through the
term goals called Strategic Issues. The Strategic creation of specific measures designed to show
Issues define specific goals of two general types. what levels of service are being achieved.
First, those projects that may be completed in one Progress continues to be made in revising the
to three years. The other general type provides for performance measurement information to make it
new on-going programs that may become a part of more useful to the City Council, citizens, and City
staff for policy making, informational purposes, and
1
administrative decision making. The budget Tax and Rate Reductions
summary provides a brief description of any service
level adjustments (SLA) included in the approved The ad valorem(property)tax rate was approved at
budget. SLAs are additional resources based on $0.4293 per $100 valuation. This rate is above
•
• mandates, expansion of services to respond to the effective tax rate of $0.4203 per $100
council strategic issues, to address current service valuation and anticipates continued implementation
•
levels due to population growth or other reasons. of the Wolf Pen Creek Tax Increment Financing
• Financial Section district enacted in 1988. The approved FY 99 tax
Following the Vision Statements is the Financial rate is equal to the FY 98 tax rate of $0.4293.
Section of the budget. It provides a more The City Council elected to keep the current rate
traditional "fund accounting"view of the City's and place the extra projected revenue of $193,000
budget. It provides readers with fund summaries towards debt avoidance. During the 1995 bond
and department summaries. These summaries election, the City informed the citizens that with the
include prior year actual revenues and expenditures, addition of the new library and the new parks, that
revised FY 98 budget revenues and expenditures, operations and maintenance costs could increase
FY 98 year end estimates, FY 99 base tax rates by up to $0.035 per $100 value, the city
departmental requests, and the total FY 99 is absorbing those increases in operational
approved budget. expenditures without that tax rate increase.
•
• The financial section of the document is broken There are no planned general increases in utility
into four fund types. These are General rates in the budget. In fact, a sanitation rate
decrease was approved by the City Council. The
Government Funds, Enterprise Funds, Special
Revenue Funds, and Internal Service Funds. The residential rate was reduced from $11.20 per
department summaries illustrate costs by division month to $10.20 per month. The commercial rate
• and by category. The basis used for the fund was reduced by 5%, and the sanitation rate
summaries is "modified accrual"with an emphasis charged to apartments was reduced by $0.50 per
• on unobligated fund balances for governmental fund month. The City will postpone for a second year a
projected increase in wastewater rates.
types and the effect on working capital for
enterprise fund types.
• The City organization is composed of various 1998 Citizen Survey Results
departments or general service areas. Several
departments are represented within more than one The Public Policy Research Institute (PPRI) was
• fund, i.e., the Utilities Department encompasses the hired to perform the annual citizen survey in 1998.
Electric, Water, and Wastewater Funds. Each This is the second year this survey has been
department consists of one or more divisions and conducted by PPRI. The survey was conducted as a
' • each division may have one or more activity(cost) random sample telephone survey contacting 536
• centers. Routine budget controls are exercised citizens. The survey focused on satisfaction with
within activity centers at the category level service delivery by different departments of the
(groupings of accounting objects into the items City, rather than on whether there is a desire for
personnel, supplies, maintenance, services, and additional services.
capital). On an annual basis, fiscal control is at the
Department level in the General Fund and at the Respondents overwhelmingly held a favorable view
fund level for other funds. of City services. 93%of respondents said that
overall they are either satisfied or very satisfied with
Also included in the Financial Section of the Budget services provided by the City.
is a summary of the Capital Improvement Projects
• . Budget for FY 99. This includes the General The survey results indicate that citizens are satisfied
• Government Capital Projects and the Utility Capital with City services. It is interesting to note that
Projects. A summary of the operational impact the satisfaction with the overall condition of City streets
capital projects will have on the operations budget jumped almost 13%from the 1997 survey to the
is provided. 1998 survey. This may be partly due to the
conclusion of some major road construction
projects in College Station, including the state
• highway department projects such as the Texas
2
Avenue widening and completion of the South base in 1998 was approximately $75.8 million.
West Parkway Rehabilitation, a City project. The City is on track to meet this level in 1999.
Another area of the survey that demonstrates very Residential construction permits increased 39%
favorable results for the City is the section through the first 6 months of 1998 over the
addressing how safe our citizens feel. The public first 6 months of 1997. In 1998 213
safety section of the survey indicates the vast residential permits were issued through that
majority of residents feel safe. period; while in 1997 153 residential permits
were issued through that period.
Another interesting survey result was the level of During January through September 1998, the
satisfaction with the recycling program in College City
Station. Of the respondents who participate in permitted approximately $109.7 million of
curbside recycling 92.2%were satisfied or very estimated new property. The chart below
satisfied with the program. In 1997 the same shows the dramatic year to year changes that
question had only 66.8%of respondents satisfied or have occurred in permitted construction value
very satisfied. In FY 98 the recycling program was between the late 1980's and early 1990's to
expanded to include the recycling of plastics. The the mid and late 1990's.
FY 99 approved budget includes a service level
adjustment to expand recycling to four-plexes in CITY OF COLLEGE STATION
College Station. VALUE OF BUILDING PERMITS
120,000,000.1 .,
Economic Trends in College Station Today 100,000,000- !80,000,000 f "ct. -
fyf "
60,000,000 ' OCOMMERCIAL
College Station continues to grow. This has an 40,000,000 -OR x IORESIDENTIAL !
20,000,000 4031440/ a ' •
impact on the resources available to provide o � a `
�
services to the growing community. Indicators of 1988 1990 1992 1994 1996 1998
growth include building activity, the unemployment
rate, ad valorem tax revenues, and sales tax 2. Une_aployment Rafe--Brazos County has
revenues. maintained an unemployment rate of less than
The pace of new development has continued to 4%since 1990 and dipped below 3.0%for
increase over the last 2 years. Through the first 6 1996, remained there in 1997, and is at 2.2%
months of 1998 development also been ahead of through June 1998. The local economy has
the same period in 1997. New construction among the lowest unemployment rates in the
permits are a key indicator of the health of an state and the nation. The local economy
economy since construction tends to be one of the continues to add new jobs at a rate that helps
first indicators in an economic downturn. It also to keep the unemployment rate low. The local
relates closely to increased property values for ad economy has approximately 72,000 jobs and
valorem tax purposes. continues to grow.
For several years during the early 1990s, growth
was due primarily to retail development making 3. Ad Valorem Valuations--Ad valorem tax values
College Station a regional shopping center. From remained relatively level from the mid 1980's
1994-1996 development activity has primarily been until 1991. Beginning with 1991 total taxable
residential. However, commercial activity has assessment rose from approximately $1.10
increased again in 1997 and into 1998. billion to approximately $1.93 billion. The
Other economic indicators continue to demonstrate City has experienced a 75.5% increase since
a strong local economy. The local population 1991 and 6%increase in the last year. The
continues to increase with the current estimated increase in ad valorem value is directly related
population of 62,966 and is estimated to grow by to new construction in the City. The trend of
approximately 1%annually. This occurs despite increasing values reflects an overall strong local
the cap on enrollment at Texas A & M University, economy. As taxable ad valorem value .
the largest local employer in College Station. increases, particularly through growth, it
provides additional resources for both the
1. Building Permits and Development --The new General Fund and General Debt Service Fund
property value added to the ad valorem tax of the City. This helps provide resources
3
• needed to meet increasing service demand, due year to year. As the chart below indicates, the
to growth. number of customers has risen fairly steadily
over the past ten years while year to year
CITY OF COLLEGE STATION AD VALOREM changes in revenues have been affected by
TAX VALUATIONS purchased power costs, rate changes
2.00..—
CITY OF COLLEGE STATION UTILITY
I 50 BILLIONSs REVENUE AND CUSTOMERS
a
1 oos k. r
}� � 25,000
ITS—L � f _ G•0 ,
0 50 CUSTOMERS
c 50 .- ' .
0.00 . ���- ,gym �'.z» r„a ars,fyc' r s � ya
•+ 1989 1991 1993 1995 1997 1999 40 ; .., a • k;
xa• � k. 15,000
30 ai - G. a� .. ,
! a e
20-.. °1`" 4 �i, is §" •e
4. Sales Tax Revenues--The annual growth in 10 -.•„;. -. ;.;:, k , ;. x,: .
College Station's portion of sales taxes o -;?: .`:. '`'` ' z. "• .. "o
continues to grow. For the current year sales 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999
tax revenues are projected to grow 11.5%over
the FY 97 actual sales tax revenues. Sales tax and weather conditions. The growth in
revenues are estimated to grow approximately customers and sales contributes to the City's
4%in FY 99 over the FY 98 year end ability to maintain stable rates and to provide
• estimate. The continued growth in sales tax needed resources for the City's General Fund.
revenues can be attributed to a strong Economic and fiscal indicators continue to
. economy, the addition of several new retail demonstrate the local economy has shown a
businesses, and an increase in visitors due to moderate and sustained growth rate. This results in
the November opening of the George Bush both revenue growth for the City and an increased
Library. Sales taxes are the largest single demand for services as well. Revenue growth
. revenue source for the City's General Fund, appears equal to the costs of maintaining the
accounting for approximately 44.5%of current service levels throughout the City. Staff
General Fund revenues. This is one reason continues to monitor various indicators of economic
why a fiscally conservative approach is taken to and fiscal health of the community. Monitoring is
estimating future sales tax revenues, also done in order to better respond to economic
conditions that may indicate a weakness in the local
CITY OF COLLEGE STATION economy. Any such weakness could adversely
affect the fiscal health of the City.
ANNUAL SALES TAX REVENUE
12,000,000 1
Yv
10,000,000 — 1 While much growth is occurring, fiscally
8,000,000 ` — conservative estimates are made in anticipating
6,000,000 - future revenues. This approach is important to
4,000,000 -- j ensuring any slow down in the growth, or a decline
2,000,000 f_
t `� H.. _; in economic conditions, does not adversely affect
1989 1991 1993 1995 1997 1999 the financial position of the City.
The chart above demonstrates the continuing
rise in sales tax revenues experienced by the Policies Affecting All Funds
•
City of College Station. It is anticipated that the
• trend of moderate, steady increases in sales tax A number of decisions that are included in this
revenues will continue. budget have a general effect on departmental costs
. across the various funds. The following are a result
5. Total-utility revenues--Utility revenues continue of Council decisions:
to increase year to year despite a reduction in
electric rates resulting from the City's current 1. Pa_yPlan_changes Over the past 2 years the
purchase power contract and a reduction of S2 City has been working on revising the system
million in electric rates during FY 98. The City used to provide compensation to employees.
has experienced fairly consistent customer Earlier this summer the City Council received a
• growth which has helped to keep sales growing proposal to implement a new pay plan made
4
up of 3 key components. These components 2. Mandates--The City operates under mandates
are 1)an annual market adjustment, 2) skills from both the federal and state government.
based pay and competency based performance Among those which have had a direct effect on
pay, and 3) Gainsharing. College Station are regulations regarding solid
The market adjustment is designed to pay waste disposal and wastewater treatment. Both
employees competitively in the market. The types of regulations have created significant
FY 99 approved budget includes a 3.5% increases in costs. In recent years the Carter
market increase for all employees effective Creek Wastewater Treatment Plant underwent
January 1, 1999. This market increase is significant capital reconstruction to meet •
based on the results of the annual market increasingly stringent regulations for plant
survey of jobs with other similar communities effluent and sludge. Other mandates that affect
and other local employers. the cost of providing services relate to
additional access to City facilities for people
The skills based program is designed to provide with disabilities. Such regulations increase the
compensation to non-exempt employees based cost of new construction.
on the skills employees have earned that add In addition to state and federal regulations, the
value to their jobs, and to reward personal City of College Station has developed its own
initiative and achievement by employees. It is
also designed to encourage a willingness to energy, water conservation, solid waste
recovery, and recycling programs. The City
learn and grow with changing times. The
competency based performance program is has attempted to focus its conservation
designed to reward superior performance by programs on increasing efficiency so that
exempt employees; and linking evaluation of customers benefit from the results as the
those employees to established organizational participants in the community owned utility
goals. systems.
The final component of the compensation The regulations on wastewater treatment and
system, a gainsharing program, was solid waste disposal have increased costs for
implemented at the end of FY 97. Gainsharing those activities primarily due to increased
is designed to encourage City employees to find capital requirements. Staff reviews operational
ways to save money by providing services more changes and capital requirements of mandates.
efficiently and finding innovative ways to Where feasible, the City attempts to increase
provide services. At the end of the fiscal year efficiencies in order to reduce long term costs
the total savings against the budget is of mandated changes. •
determined. This information is then analyzed Other required costs that the City must assume
and the amount eligible for gainsharing is are the ongoing operations and maintenance
identified. costs associated with approved capital projects.
In FY 97 a total of $884,000 in savings was Such projects include the new Library, the
identified due to innovations, cost containment Wayne Smith Park Facility, and the new Utility
and other means. Of this amount two thirds, Customer Service building.
or $590,000, was identified as additional Several of the service level adjustments
resources for future programs. The remaining approved in this budget are the direct result of
one third, or $294,000, was distributed equally mandates and required operations and
to eligible City employees, during December maintenance costs for City capital projects.
1997.
This program is designed to encourage savings
and innovations by City employees. The 3. Fee arwl_Rate Changes- Several changes to
program will continue at the end of FY 98. revenue sources were approved in the FY 99
Funds for the gainsharing program are budget. Some of these were considered by the
accounted for in the budget by anticipating City Council earlier this year. First, Parks and
departments will spend most of their existing Recreation fees were increased in FY 1998 and
budget allocation for FY 98. some are projected to increase in FY 1999.
Fees increasing include swimming pool
The total amount approved for pay plan admission charges, swim lesson fees, and fees
increases in FY 99 is $806,102 for all funds. for various athletic leagues. The increases
5
allow the Parks Department to have additional child care. In 1998 this amount is estimated to be
resources to provide quality services. It is approximately $55,500. Employees save even
anticipated that approximately $73,000 in total more since the savings for the City is based only on
' additional revenues will be generated through social security and Medicare taxes and the
the Parks fee increases in 1998 and 1999. employees also save on income taxes.
• •, Ambulance fees and other Fire Department A detailed review of departmental submissions was
fees will also be increased in FY 1999. These conducted to insure that requests were both
fees were increased to recover more of the cost complete and within the guidelines of the City
• of providing ambulance services and various Council and the City Manager. Items that were
Fire Prevention services. It is anticipated the deemed to be in excess of the target budget were
• -° increased Fire Department fees will generate required to be submitted and reviewed as Service
." $86,000 annually. Level Adjustments(SLA's). The SLA's were
. reviewed by the City Manager, Finance Director,
A rate reduction was approved for Sanitation in and Acting Budget Director. The City Manager
FY 99. Adequate funds are available for reviewed the SLA list with affected department
Sanitation operations to make this rate directors and finalized the list included in this
° decrease possible. Residential rates were approved budget. SLA's were added to the budget
reduced from $11.20 to $10.20 per month. based on four basic criteria: a) mandates due to
• The rate charged to apartments was decreased federal or state statutes or regulations, contractual
by $0.50 per unit per month. The commercial agreements, local policies, and capital projects; b)
• rate was also decreased by 5%. The rate items directly addressing one or more of the City
decrease should save customers approximately Council's Strategic Issues; c) items needed to
$279,000 annually. continue or enhance the ability of the City to fulfill
The City Council initiated an electric rate one or more of the City Council's Vision
reduction in the spring of 1998 by $2 million. Statements; and d) other items of general value to
This rate decrease was possible in part due to the City either as replacements or added efficiencies
•
lower power costs, and weather conditions that or improved services.
have allowed working capital in the Electric
•
Fund to increase. This situation will give us the
opportunity to consider critical decisions on
'. what policy direction to take regarding the Financial Forecast
available reserves in the Electric Fund. There
are many factors that will need to be considered During the Bond Rating presentation earlier in
• before a decision is made on this issue. 1998, staff prepared a Financial Forecast. This
information was provided to the City Council. The
forecast provided an economic foundation for the
•
Budgetary Management and Planning budget and is a planning tool for both staff and
In College Station Council. The forecast is used to indicate the results
of decisions made by the City Council over a
FY 99's approved budget continues the strategy of number of years. This year's forecast continued to
not appropriating funds for anticipated vacancies. show the results of decisions to add facilities
Overall this policy tracked actual conditions well in through capital projects approved by voters and
FY 96 and FY 97 and should again in FY 98. maintaining current services. The forecast indicated
that a planned Wastewater rate increase may be
The Budget staff evaluated current budgets prior to postponed for at least one year. The forecast
developing targets for FY 99. A part of the indicated that the effective ad valorem tax rate
. analysis was to identify and reduce budget targets could continue to be used to fund anticipated
for all "one-time" types of expenditures
(expenditures for capital, special studies and other changes in costs for FY 99.
. • like items) included in current budgets. This analysis As discussed earlier, the ad valorem tax rate was
• provided reductions totaling approximately S1.5 approved at $0.4293 per $100 valuation. All of
million from departmental targets. In addition, the the operating funds of the City are sound. Except
• City saved $56,844 in 1997 by providing for unforeseeable conditions, there are no plans or
employees with the opportunity to "flex" (pre tax need for significant increases in fees, service
income) for medical costs, medical insurance, and charges or taxes in the near future, other than the
6
•
parks and fire fees already considered by the City A total of 640 full and part-time benefited positions
Council. One exception to this is the Wastewater were approved in the City's FY 99 budget. This is
Fund. In the next several years it is anticipated that a net increase of sixteen and one half full time
the Lick Creek Treatment Plant will be expanded. positions in the City from the base budget proposal.
It is likely this expansion, estimated to cost $7.75 Thirteen and one half(13.5) of these positions are
million, will drive the need for a rate increase to budgeted in the General Fund, two (2) in the
service the debt on this project and will also Sanitation Fund, and one (1) in the Utility Billing
increase operating expenditures. Construction on Fund.
the plant may start as soon as FY 2000, and a rate The City of College Station also budgets for
increase may be necessary at that point. However, temporary seasonal positions. The Parks
if the project is delayed it is likely that an Department makes extensive use of these funds for
anticipated rate increase will also be delayed. many of their seasonal programs. Other
The forecast also indicated that the long term departments also utilize these resources. The City
outlook for the General Fund will not require tax accounts for temporary/seasonal funds by
rate or other general fee increases in the next few calculating the number of hours worked, and
years within the limitations of the forecast. The approximately the number of full-time equivalent
General Fund will be able to absorb approximately (FTE's)positions. This figure is rounded to the
$350,000 in ongoing operating and maintenance nearest half position. Including Full Time
costs as a result of capital projects such as the new Equivalents there are a total of 703 FTE's approved
Library, Parks, and the Business Center. In 1995 in the FY 99 budget.
these additional costs were presented to the citizens There are 26.5 positions in the approved
as a potential cause for an ad valorem tax rate BVSWMA budget. These positions are not
increase of approximately 3.5 cents. included in the total position count for the City of
The forecast also provides an indication of what College Station.
additional resources may be available in future years The additional positions approved are:
for ongoing operations and maintenance costs, and
what resources are projected to be available for one • Six(6) new patrol officer positions in the Police
time expenditures. Ongoing resources include new Department;
revenue streams that are anticipated to remain
•
constant or grow, while one time resources Three (3) new firefighter positions to begin
including excesses in fund balance and revenues are staffing a 3rd ambulance during peak periods in
FY
not anticipated to continue in the future. Several 99'
years ago, for example a one time revenue was • Two and one half(2.5) positions in the Parks
received after the settlement of GTE franchise and Recreation Department that include an
issues. This analysis is important to avoid adding Assistant Athletic Supervisor(funded from
more ongoing expenditures than revenue growth existing Parks Funds), a Pool Maintenance
can support. Technician (partially funded by existing
resources), and a part time Sr. Citizen's Event
Coordinator;
Positions in the Approved FY 99 Budget • One (1) Sr. Planner to help implement
As a service organization, salaries and benefits are neighborhood planning (strategic issue #11
the largest category of expense for a city. College Neighborhood Policy);
Station is similar to other cities in that respect. • One (1) microcomputer specialist to maintain
Human resources are also one of the primary assets the mobile data system being implemented in
of the City of College Station. When the cost of the Police and Fire Department vehicles.
purchased power is excluded, personnel
expenditures account for approximately 58.1% of • Two (2) Route Managers for a new residential
total City operating and maintenance expenditures. brush crew in Sanitation;
Staff increases beginning in FY 93 resulted • One (1) additional Meter Reader in Utility
primarily from increased economic activity and Billing.
resulting increasing needs for services by a
population that increased by an estimated 21.1%
from 52,456 to 62,966 since 1990.
7
• CITY OF COLLEGE STATION approved capital spending which tends to have
POSITIONS IN BUDGET significant year to year changes. This reflects an
800 s�6 6so �7R h83 691 703 attempt to more realistically budget for capital
700'585 587 59 613 •' :'' r , projects given existing resources to complete them.
' Some capital projects included in the FY 99 budget
600 p P j g
500 , _ E = are continued from FY 98. The overall increase is
400 r. . ,
300:� *; ,l Z below the consumer price index rate of
200'', }Y = approximately 2%. Each fund will be discussed in
' detail in the Financial section of this budget.
90 91 92 93 94 95 96 97 98 99
The graph above shows the change in the number Capital Improvement Projects
of positions over the last 10 years.
In March 1995, the citizens approved a $22.5
City of College Station million capital improvement program for general
Net Budget Expenditure Comparison government. The information provided the citizens
FY 98 FY 99 Percent suggested that the City would issue the debt so as to
Fund Budget Budget Change retain the existing debt service tax rate or its
General $26,388,103 $26,723,693 1.0% effective equivalent. The current plan is to issue the
Combined voter approved debt over five years in order to
Utilities 51,611,298 51,219,351 (0.8%) construct all of the projects included in the bond
Sanitation 3,761,728 3,783,717 0.6% authorization and to meet the goal of maintaining
• General the debt service ad valorem tax rate based on the
• Debt Srvc. 5,124,376 5,018,498 (2.1%)Hotel/Motel 1,581,118 1,759,820 11.3% debt requirement and the increase in taxable
' - Parking Fund 65,047 104,005 59.9% property values in the City of College Station.
Parks Xtra Ed. 65,500 75,000 14.5% The City has issued $16.2 million of the bonds
Comm Dev. 3.1096.9_3 4 430.781 42.5% authorized in 1995. It is anticipated that we will
Subtotal O&M
Expenditures $91,706,863 $ 93,114,864 1.5% issue an additional $3.630 million during FY 99,
and the balance of the 1995 authorization in FY
• Cap. Imp Proj. 2000.
Gen. Govt. $10,539,300 $9,099,127 (13.6%) In the spring and early summer of 1998, a citizens
Utilities 9,800,002 9,292,764 (5.2%) committee met, discussed, and ranked capital
Drainage 1,401,500 1,525,000 8.8% project needs for a future bond election. It is
Convention ° anticipated that a bond election will be held in
. Center 2,000,000 3,195,000 59.8/0
College Main November of 1998. If successful, additional bond
Prkg Garage 3,000,000 3,000,000 0.0% authorization will be available for capital projects for
aliPen TIF 158,000 464,450_194.0% the next five year period.
•
Subtotal Cap. Existing City Council policies allow the City to
Expenditures $ 26,898,802 $ 26,576,341 (1.2%) continue to utilize other types of debt instruments
for items such as computers and the College
Total $118,605,665 $119,691,205 0.92% Station Business Park, Alternative debt instruments
are planned for authorized uses and the debt service
for those issues is included in the analysis of the
Net Operating Budget Change appropriate debt service funds. The City has the
capacity to continue to issue all authorized general
The previous table indicates that the City's obligation debt without increasing the ad valorem
approved net operating and maintenance tax rate for debt service.
expenditures for FY 99 are anticipated to be
$93,114,864 which is an increase of 1.5%from Utility projects are funded through the issuance of
the FY 98 budget. The Capital Budget is approved debt repaid through the rates of the various utilities.
to be S26,576,341 which is 1.2%below the FY 98 In FY 96 the Electric Utility began a practice of
capital budget. The total approved budget of using revenues and current unobligated resources to
$119.69 million is 0.92% above the current years pay for certain capital projects. This practice will
budget. The overall increase is lower than may have help to reduce future debt requirements and to
been expected primarily due to decreases in provide a more stable basis for future rate payers.
8
•
This practice is also being utilized in the Water A more detailed review of the Council's Strategic
Fund. Issues is included behind the Strategic Issues tab in
A more detailed description of the capital projects is this budget.
included later in the Budget Overview and in the
Capital Projects section of this document.
City Council Strategic Issues
The City Council takes time each year to identify
issues that are important to the entire City. The
issues are then prioritized based on ranking by each
of the council members to provide a set of
"Strategic Issues" to be addressed during the
upcoming budget year. The Strategic Issues are an
integral part of the budget process. A review of
the approved budget shows there is approximately
$14.5 million in resources directly related to
meeting one or more of the Council's top 20
Strategic Issues for FY 99. Much of this is capital
project funding that will begin in FY 99 and
continue into FY 2000 and FY 01.
1998 Council Strategic Issues
1 Wolf Pen Creek Drainage
2 Economic Development/Marketing/Business
Center Recruitment
3 Accessibility in and out of Bryan/College
Station
4 Northgate Revitalization and Development
5 George Bush East Extension to Holleman
6 Power Supply Contract
7 Tourism Development/Marketing/Attractions
8 Traffic Management North/South Routes
9 Streamline Development Process
10 Volunteer Program
11 Neighborhood Policy
12 Comprehensive Plan Implementation
13 Drainage Maintenance
14 Centralized Customer Service Function
15 Paperless Council
16 Regionalism
17 City Hall Center
18 Regional Water/Wastewater Authority
19 Communication with Citizens Including Youth
20 CIP/Cemetery
9
Budget Overview
The discussion below focuses on the various City departments and functions provided by each
• department. It is intended to discuss the changes that were approved and to identify the basic
functions of the various city departments. A number of departments have functions that cross
both the Visions Statements and among the various funds of the City. The overlaps between
departments, funds and Vision Statements will be noted for the reader. The Department totals
• represent the operating portion of the budget.
• Police Department $6,972,934 two Emergency Medical Technicians and an
approved third ambulance and crew for peak
•
The Police department provides a number of periods and special events; 3) fire prevention
services that help make the community safe. services, provided by firefighters and a fire
Among the services provided are 1)police patrol prevention specialist, including commercial fire
with certified police officers who are equipped with safety inspections and fire prevention training at
police vehicles and all necessary equipment, and local schools and other functions; 4) code
assigned to specific areas of the city; 2) criminal enforcement activities performed by the
investigation which investigates reported crimes, 3) neighborhood enhancement action center; and
animal control; 4) jail and communications 5)hazardous material response by volunteers
providing support for officers on the street and among the firefighters using a specially equipped
short term detention facilities which reduces the vehicle.
processing time of arrests; and 5) professional
' • standards provides a support and training function The approved Fire Department budget of
for the department. The Police Departments' $4,915,466 includes two service level adjustments.
approved budget of $6,972,934 includes service First, $35,000 was approved for increased
level adjustments totaling $385,497. Included are operating expenses of Fire Station #4 at the
funds for six additional patrol officers and their Easterwood Airport which is expected to open in
associated supplies and equipment totaling Fall 1998, and $328,980 was approved to place a
$334,399. There is a Department of Justice three third ambulance and crew into service for peak
year matching grant of $141,622 to help offset the periods and special events. A three year
• ' cost of hiring these new officers. In addition, implementation plan will systematically increase
• $19,070 is budgeted for audio and video staffing to allow for 24 hour operations. Ongoing
equipment for 6 patrol cars. This is the third year costs of $169,980 will permit three new personnel
• this additional equipment will be placed in patrol to be hired and trained in addition to increased
cars, and the final year of the initially approved overtime for existing personnel. One time costs of
• purchases of this equipment to outfit all patrol units. $159,000 were approved for the purchase of the
vehicle (ambulance) and associated equipment.
Other approved increases include upgrading the
building security system for Year 2000 compliance
at $3,000, initiating a replacement program for Public Works $8,183,716
ballistic vests, budgeted at $11,000 per year, and
• $18,028 for capital equipment. The Department of Public Works maintains streets,
•
drainage ways, and the City's traffic control system.
It is also responsible for refuse collection,
Fire Department $4,915,466 monitoring capital projects engineering and
construction, as well as fleet and facilities
The Fire Department provides services important to maintenance.
• the community and to our neighbors in Bryan and
rural areas around College Station. The basic The Public Works Department has approximately
• services of the Fire Department are 1) fire response $326,760 in approved SLAs for FY 99. Most of
with three front line pumper trucks and one front the approved requests were in the Sanitation Fund:
line ladder truck with at least three trained an additional residential brush/bulky item crew and
• firefighters per vehicle; 2) emergency medical equipment, $176,090; expansion of the recycling
response with two front line ambulances staffed by program through the addition of fourplex recycling,
10
$35,100; the purchase of five new roll-off savings from reorganizations, and other sources
containers, $15,000; and a recycling honors lower the net fiscal impact on the General Fund to
program to honor individuals and groups for $260,774.
programs that protect the environment and reduce
hazardous waste, $10,000. Service level adjustments include: $41,950 for the
purchase of a mobile command unit and to
The General Fund portion of the Public Works refurbish chairs in the Emergency Operations
budget includes additions for the maintenance of a Center, $22,209 for computer
number of new facilities added in the last 12-18 additions/replacements for parks planning, $5,500
months. These include Business Center for Holiday on the Brazos supplies, $2,568 for
maintenance $2,400; Fire Station #1 maintenance EMT overtime funding at athletic events, $11,791
$8,500; Northgate Promenade maintenance for Athletic League labor and supply needs,
$2,200; Library maintenance $13,600; and Utility $66,353 for start-up operational costs associated
Customer Service building maintenance $18,860. with the New Teen Center, $30,382 for a part-
time Senior Citizen Event Coordinator, $9,000 for
A service level adjustment is also included to Texas 2000 Games of Texas promotion, $11,506
upgrade a 1/2 ton replacement pickup to a 3/4 for an invitational girls fastpitch softball tournament,
ton vehicle. This will allow the vehicle to be used to and a transfer of currently budgeted temporary
carry certain needed equipment for Facilities seasonal funding in the Athletics activity of the
Maintenance. Parks Recreation Division for an additional
Assistant Athletic Supervisor position.
Another approved addition is $1,260 for the
maintenance of the new parking lot at the Utility Additional service level adjustments include: a
Customer Service Building. The City has a policy service level adjustment for $65,000 for
of appropriating funds to maintain these facilities, engineering work to begin renovations of Adamson •
and as new facilities are added additional funds are Lagoon was approved, $10,000 for a full-time pool
appropriated to meet the maintenance needs as maintenance technician position (in addition to a
they occur. Service level adjustments also approved transfer of $12,094 from existing Aquatics
were an additional 3/4 ton pickup for drainage resources), $7,705 for enhanced audio/video
• maintenance costing $25,750; and $10,000 for equipment at the Conference Center, $6,161 for
additional materials for drainage maintenance increased lifeguard salaries, $5,960 for increased
projects. seasonal pay at the Lincoln Center, $3,672 for
additional pool party supplies, $12,834 for
landscape maintenance of the new Utility Customer
Parks and Recreation Dept. Service building and $23,000 for landscape
and Other Parks Expenditures $4,777,299 maintenance of Texas Avenue medians and the
Eastgate Park area.
The Parks and Recreation Department is
responsible for the park facilities and recreation Another SLA was approved for $50,000 to begin a
programs in College Station. Services provided park infrastructure replacement plan. These funds .
include athletic, recreation, and instruction will be used to pay for the replacement of various
programs for youth and adults. Also provided are parks infrastructure items not covered by other
• programs and special events at the Wolf Pen Creek replacement policies. The items that will be
Amphitheater and other park locations throughout included in this replacement plan are area lights,
the City, the operation of swimming pool facilities, playground structures, irrigation systems, and
conference center, and recreation center. Parks exercise stations in parks.
and Recreation is also responsible for maintaining
park facilities, including ballfields, pool sites and the
Municipal Cemetery, through regular mowing and Development Services $1,507,714
maintenance. Parks and Recreation also ensures
City property is maintained in an aesthetically The Development Services Department facilitates
pleasing manner through horticultural and the development process in the City. The
landscaping efforts. development process includes the planning and
building functions as well as the development
The approved budget includes 19 service level coordination activity. Also involved in the
adjustments totaling $385,591. New revenue,
11
development process are other areas including the utilities on the new Utility Customer Services
Fire Department and Public Utilities. building; $36,361 for computer hardware/software
to be used for a "paperless" council; and $10,000
There were three approved service level for a centralized customer services survey to obtain
adjustments in Development Services. An SLA citizen's feedback on how they prefer to access
• . : was approved for $47,702 to develop a customer service in the various departments.
neighborhood planning program. This SLA includes
• funds for a Senior Planner who would develop this Other service level adjustments for FY 99 include:
program. This program would address the growing $30,200 for the addition of 6 high speed
concerns and needs of existing neighborhoods and computers and related training to increase the
areas. Another SLA for $6,050 was approved to speed and utilization of GIS internally; $25,850 for
• allow building inspectors to perform after hours maintenance on the Customer Information Services
inspections for developers who are unable to meet system; $62,000 to upgrade the Microsoft desktop
during regular business hours. This is a customer software to a single user's license; $25,000 for
service issue and will allow a higher level of service training on the work order system included in the
to be provided. It was approved that fees be new Customer Information Services system;
charged to recover the cost of this program. A $36,866 for the addition of 1 Micro Computer
third SLA was approved for $8,790 to account for Specialist for the mobile data communications; and
an increased cost in publishing legal notices for the $55,000 to make the network servers fault
planning division. tolerant; $21,824 for a new postage machine;
$43,600 for a 24 hour City Hall phone system;
$7,000 to upgrade the telephone Meridian mail
Economic and Community $651,375 software for year 2000 compliance; $41,000 for
Development the maintenance of the fiber optic switch
equipment; and $19,970 to replace the five-year
old paging transmitter. Funds for replacing the
The Economic and Community Development postage machine, 24 hour City Hall, and the
• • Department is responsible for coordinating paging transmitter are budgeted in the Equipment
economic development activities in College Station. Replacement Fund.
These activities include marketing the Business
• Center in College Station as well as the rest of the A service level adjustment of $34,853 will add a
City for new business activity. The only service Meter Reader position, and extra
level adjustment approved in FY 99 was an SLA in temporary/seasonal and overtime funds for meter
the amount of $18,315 to fund a study to develop reading was approved. Of this amount $11,600
•
a retail market strategy. was approved to be transferred to Meter Reading
• from Billing Collections. The following SLA's are
also approved: $1,600 to upgrade a regular cab
• pickup to an extended cab; and $54,800 for
Office of Technology and replacement of the Itron Meter Reading equipment
Information Services (OTIS) $4,464,882 which will increase the speed and accuracy of
services and make it year 2000 compatible.
This Department provides most of the technology
services for the City, as well as utility billing and Library services are provided in College Station
• metering and library services. Included under the through an agreement with the City of Bryan
umbrella of the department are Management and Library system where a branch of that library
Geographic Information activities; Print/Mail (a operates in College Station. In March 1998, the
• separate internal service fund); Communications College Station library moved into a newly
Services (a separate internal service fund), constructed building funded through the 1995
•
responsible for maintenance and operations of General Obligation Bond Authorization. This was
radios and related equipment as well as land• necessary due to the inadequacy of the lease space
communication links; Utility Billing (a separate previously occupied by the library. The FY 99
• internal service fund); and Library Services (which budget includes the following approved SLA's:
is a contract operation with the City of Bryan). $20,000 to open the library for an additional 6
hours per week; and $291,348 to pay for books
The approved budget for FY 99 includes the• and other miscellaneous equipment and furniture
following service level adjustments: S15,330 for funded entirely through local donations. These
12
donations have been received and are being Electric Operations &Maintenance(O&M)
budgeted so the funds can be used in accordance The Electric Division is responsible for providing
with the Library. cost efficient and reliable electric service to the
citizens, businesses, and institutions in College
$1,893,979 Station. Electric service is critical to the ability to
Fiscal Services encourage new employment and prosperity in the
City.
The Fiscal Services department provides Fiscal
Administration, Accounting, Purchasing, Risk The approved FY 99 Electric Division budget
Management, and Budget services to the rest of the includes service level adjustments totaling •
City organization. The department works to ensure $323,000. The largest Service Level Adjustment,
that purchases are made and recorded properly $135,000, is for a strategic plan to allow the
following all statutory and local requirements; and electric utility to meet the competitive market
to ensure the City's exposure to physical and expected in the near future. Other service level
financial losses are minimized. It also oversees the increases include $113,000 for various equipment
operations of the Municipal Court which collects that will better enable the electric division to provide
the fines and fees for the City. quality service. Additionally, $7,000 was approved
to fund a state mandated program where local
For FY 99, there was an approved service level residents call a statewide number before they begin
adjustment for $30,500 to increase overtime for digging around electrical lines. The state then
police officers conducting warrant investigations informs the City of the various request so the
and service. This will increase revenues by an locations can be marked. Another $15,000 was
estimated $105,000 a year by increasing fine approved for facility improvements to the
collections and warrant services. warehouse.
General Government $1,635,270 Water O&M
Several administrative activities are included in the Water service is provided as an enterprise where
General Government Department. These include customers are charged on a unit basis for their
the Mayor/Council activity, the City Secretary's consumption and recovering the full cost of service
Office, the City Manager's Office, Legal, Human for water production, transmission, and distribution.
Resources, and Public Relations and Marketing.
The approved FY 99 budget includes service level
There was an approved service level adjustment of adjustments totaling $471,000. The largest
$18,000 for the expenses associated with the service level adjustment is the rehabilitation of the
anticipated bond election. The FY 99 approved water tank at Dowling Road which will cost
budget also includes a service level adjustment of approximately $365,000. Another SLA for
$25,000 for the distribution of information on the $20,000 is included to complete a risk
anticipated bond election. management plan to determine the safest method
of storing the City's supply of chlorine. This is a
federal mandate required by the US Environmental
Public Utilities Department $30,521,877 Protection Agency.
Public Utilities is the largest department in the City An SLA of $7,000 was approved for a report
both in personnel employed and total Operations & mandated by the US Environmental Protection
Maintenance expenditures. It is comprised of three Agency detailing the City's efforts in providing safe
services: Electric, Water, and Waste Water. Each is drinking water. Other approved SLAs include
S32,000 for vibration sensors to be installed on all
accounted for in a separate fund and operated as
an enterprise with fees covering the cost of services water production pumps and motors, $20,000 for
the replacement of dead end water mains with
provided. Each service has its own unique
characteristics and challenges. flushing hydrants to allow for more efficient water
testing and to meet TNRCC regulations, and
$27,000 for the demolition of the University Pump
Station Ground Storage Reservoir.
13
•
•
Waste Water O&M the continuation of the Master Composter training
• program $9,382.
Waste Water services are provided as an enterprise
• function with service related fees paying for the cost
of service. Included in the FY 99 approved budget Other Funds and Capital Projects Funds
• are service level adjustments totaling $158,200.
An SLA for $75,000 is to repair and paint two of The City uses a number of other funds to account
the clarifiers at the waste water treatment plant, in for various types of activities and programs that do
order to prolong the useful life of this equipment. not strictly fall under one of the operating
An SLA is also included for the purchase of a departments. These funds and the capital project
tracked mini-excavator that would reduce damage budgets were approved for FY 99 are described
to grassy areas. A new "mini-camera" has been below.
budgeted that will enable the City to find leaks and
determine whose responsibility it is to fix the
problem.
General Debt Service Fund
Brazos Valley Solid Waste The General Debt Service Fund is used to account
• Management Agency for ad valorem taxes collected to pay for authorized
3 3 y $3,362,357 general government debt. The debt service portion
of the ad valorem tax rate was approved to
• The Brazos Valley Solid Waste Management decrease from the current rate of $0.2777 cents
Agency(BVSWMA) is a cooperative arrangement per $100 valuation to $0.2675. That rate will
•• between the Cities of College Station and Bryan to produce approximately $5,132,300 in ad valorem
provide solid waste disposal service. The agency is tax revenue. By state law this tax rate is what is
responsible for running the landfill, developing and necessary to pay debt service on existing debt
implementing alternative disposal programs for requirements for FY 99. The
waste that cannot be placed into the current landfill q approved tax rate is
projected to be sufficient to allow the City to issue
• site, and providing for long-term disposal for the all current authorized debt and issue $20-$25
two cities and other customers of the agency. The million in general obligation bonds over the next
approved budget includes a service level adjustment five years.
to accept waste from the City of Huntsville. This Projected revenues for the fund are $5,822,915
• plan was approved by both Bryan and College and projected expenditures are $5,429,599. The
Station and is included in the BVSWMA budget. ending fund balance is projected to be sufficient to
The BVSWMA budget is not included in the overall meet Council policies.
• City budget summary.
• Approved service level adjustments include
$613,146 to enter into a contract to accept waste Economic Development Fund
from the City of Huntsville. Revenues for this
program are projected to be $635,250. Other The City created an Economic Development Fund
Landfill Operations SLAs include the replacement to account for resources and expenditures directed
of the Baker 50 Ton Scale, $53,000; irrigation and at providing incentives for businesses and industries
mowing equipment, $18,000; replacement of a to locate in the College Station/Bryan area. All
CAT 973 track loader, $278,000; construction of resources set aside for these purposes will be
pre-subtitle D final cover, $182,500; an additional transferred into this fund and will remain in the fund
field service worker, $22,067; asphalt overlay of until expended for the intended purpose. The City
• the front entrance road, $44,000; and a wood has a number of potential and real prospects
' chipper/mulcher to handle brush and yard waste, indicating a desire to locate in the Business Center.
•
$32,500. Administration service level adjustments Resources in this fund will allow the City to meet its
include the following: a portion of the Huntsville obligations to those and future prospects within the
Waste proposal, S 13,450; household hazardous limits of the funds available. There is $844,164
•
• waste collection and public education, $127,620; approved in this fund. $120,000 is for the
site selection permitting for the new landfill site, Universal Computer Systems cash assistance.
$50,000 was approved for the Economic
S310,000; a wetland mitigation bank, $40,000; a Development Matching Fund, and $674,164 will
landfill compost demonstration site, $8,500; and
14
be available for other economic development the Community Development Block Grant, HOME
prospects. and HOPE grants and other grants related to
providing assistance to low and moderate income
Hotel/Motel Tax Fund persons and families. The approved revenues for
FY 99 are $4.4 million and expenditures are
The City receives a tax of 7% of room rental rates planned for housing assistance, rental rehabilitation,
from persons staying in hotels or motels within the homebuyers assistance, affordable housing and
City. The City's use of the taxes received is limited similar uses. Expenditures were approved to be
by state statutes to support of tourism and has a $4.4 million.
number of allowable uses specified in the law. The .
tax is used by the City to support the Convention
and Visitors Bureau, to pay for operations of the Parks Xtra Education Fund •
City's conference center, support activities in the
Wolf Pen Creek Amphitheater, support the Arts The Parks Xtra Education Fund was established in
Council of Brazos Valley, support of certain parks FY 96 and is a joint effort between the City of
activities, and support for the George Bush College Station and the College Station
Presidential Library. The total anticipated revenues Independent School District to provide community
are $1.794 million and anticipated expenditures are based education programs.
$1.757 million.
Registration fees provide the primary funding for
The approved FY 99 Hotel/Motel Fund budget the Parks Extra Education Fund. Based on strong
includes $50,000 for the continuation of funding to demand for the classes offered in FY 98 revenues
the George Bush Library. This is the 4th year of a are projected to jump by $25,000.
5 year commitment to provide $250,000 in
support to the Bush Library. Over 120 classes were offered in FY 98 to citizens
aged 13 and older throughout the community. The
The Arts Council budget request for FY 99 is .
FY 99 approved funding for the program is
$225,000. The amount approved in the budget $75,000, an increase of 25%. The program is
was $209,029. This includes $175,029 for designed to have revenues to cover the
ongoing operations costs, $14,000 to continue the expenditures.
public art program, and $20,000 to purchase one
of the pieces of public art so it may remain in the
City on a permanent basis. Parking Enterprise Fund
The Convention&Visitors Bureau has requested
an increase in funding of $99,600 over their The Parking Enterprise Fund was created to
account for revenues and expenditures resulting
current budget to fund expanded advertising,
tourism promotion, and convention sales activities. from the operation of the City's parking facilities.
The approved budget includes $88,260 of this In FY 99 revenues will come from the Patricia
• request for a total approved budget of $621,260. Street parking lot. The fund will also account for
capital expenditures associated with a new parking
The Brazos Valley Sports Foundation requested an garage in Northgate.
increase of $35,500 over the FY 98 budget to
Revenues from the Patricia Street parking lot area
permit year long funding, for a total request of
$135,000. The approved budget implements an are projected to be $159,977. Expenditures were
increase of $22,500 of additional funding for a approved to be $104,005. This includes a service
total budget of $122,000. Included in the level adjustment of $40,300 for the purchase of an
approved budget was a $5,000 request for automated parking citation management system.
marketing a Sports Weekend Package program. $15,214 in increased collection of citation revenues
is projected. The parking management system will
recover its cost in 2.65 years.
Community Development Fund
Fleet Replacement/Internal Services Fund
The Community Development Fund is used to The City has a fund that serves to accumulate
account for the grants received by the city such as resources for the replacement of vehicles and large
15
•
motorized equipment, the telephone and radio The City establishes charges that are levied to each
systems, and is now used to provide replacement of the operating departments to pay for program
assets for the existing major technological administration, cover the stop loss, reinsurance
,. infrastructure. The fund also accounts for the Fleet policies, and pay claims. The charges are
Services Fund which maintains all city vehicles, the computed annually to assure that charges are in line
Communications Fund, and the Print/Mail Fund. A with current costs and that each functioning unit is
total of approximately $4.14 million was approved charged appropriately. Revenues of the Self
to be spent in this fund in FY 99. This includes Insurance Fund come from charges to the various
$1.6 million for vehicle replacements scheduled for operating departments for employee health
FY 99. Other equipment approved to be insurance, currently charged at $200 per month
d purchased includes the last phase of the mobile data per full time employee. Employees who choose to
terminal project, $200,000; the replacement of a cover family members pay an additional $200 per
paging transmitter, $19,970; a 24 hour City Hall month for full spouse and child dependent
system, $43,600; and $21,824 for a postage coverage. A reduced fee is applied for spouse only
machine for the Print/Mail Fund. or child only coverage.
Property casualty charges to departments are based
Thoroughfare Rehabilitation Fund on a number of factors including number and types
• of equipment used by the department, space
- • This fund was established to account for major occupied in a City facility, number of employees,
thoroughfare projects. In 1996, the City Council budget, and other relevant criteria. Workers'
approved the use of this fund and established compensation is based upon a standard set of
• funding. The revenues in this fund are provided by workers compensation rates provided by our plan
an annual transfer of $200,000 from the General administrator and adjusted by an experience
• Fund. Interest from investments also accounts for modifier. Unemployment insurance rates are based
a small portion of total revenues. Approximately on standard rates charged departments against
• $600,000 has been transferred since the funds' salary paid and modified to meet the needs of the
•
inception in 1996. In FY 99 an additional program on an annual basis.
$250,000 was approved to be used for additional
thoroughfare rehabilitation projects, and $600,000 The revenues of the fund were approved to be
was approved for the George Bush East Widening $2,970,095 for FY 99. Expenditures are
Project. Other major thoroughfare projects estimated to be $3,290,184 which is
including the rehabilitation of Foster Drive are being approximately
considered for FY 99. pp y $270,000 more than the FY 98
year end estimate. The estimated fund balance is
• $1,075,587 and should be sufficient to protect the
Self Insurance Fund City against potential losses up to the loss limits in
• its various stop loss and catastrophic loss policies.
The City combines four separate types of insurance Like the Equipment Replacement/Fleet
into one fund. This combination allows the City to Maintenance Fund, this fund has been a success for
cross utilize resources to better manage costs and to the City of College Station over the past several
reduce the opportunity for major swings in rates for years. It must be noted however that health
• one type of insurance in order to meet potential insurance claim costs have increased in FY 98 and
• liability problems. are projected to continue increasing in FY 99.
The benefit received is that the combined funds Steps are being taken to make plan modifications in
. provide a working capital balance that is sufficient order to control growing claim costs in the
Employee Health Insurance program.
to meet most potential liabilities without large
annual impacts on premiums charged to the various Capital Projects Funds
. departments. The City is self insured for all of its
• primary health care, worker's compensation, The City has a number of capital project funds.
unemployment, and property casualty needs. The General obligation bonds form the basic resource
• City carries only stop loss and catastrophic loss for general government projects such as streets,
. • insurance as a hedge against potential major losses. parks, traffic, public facilities, drainage and other
such needs. However, the City has several other
16
resources that may be used to supplement those an important project in conjunction with the Wolf
resources, and help to hold down the ad valorem Pen Creek Hotel and Conference Center projects.
tax necessary to pay for general obligation bonds. Three traffic signal installations are also budgeted
In addition to the general government projects the for FY 99. The signals approved for FY 99 include
City has bond funds for each of the utilities signals at Holleman and Dartmouth, Holleman and
operated by the City. Among the additional Southwest Parkway, and George Bush Drive and
resources are the Wolf Pen Creek Tax Increment Olsen.
Financing District, the Drainage Utility, and
Parkland Dedication Funds. Each will provide Phases 2 and 3 of the Business Center will provide
resources that will be used to complete a number of entry into the new section of the Business Center
projects over the next 5 years. In addition to the and will be constructed in FY 99.
current funding sources, the parking garage is
planned as an enterprise funded activity with fees Construction of the Lincoln/Wayne Smith Little
covering debt service and operating costs. The League Complex is scheduled to be completed in
Convention Center will require an additional TIF 1998. The Parks and Recreation department will
and use of Hotel/Motel funds to cover the debt also acquire approximately 150 acres for a regional
service requirement. athletic facility. The Madeley Park project was
approved to be constructed in FY 99, $125,000;
as well as Eastgate Park improvements, $60,000.
General Capital Projects Parkland dedication funds were approved to be
used to fund the Woodway park project, $270,000.
The following is a brief summary of some of the key
general government projects scheduled for FY 99. The Convention Center Project is projected to
begin in FY 99. $2,795,000 was approved in FY
In FY 98 $2,000,000 was set aside for debt 99 for this project. In addition $3,000,000 was
avoidance. These funds were approved to be used also approved for the Northgate Parking Garage
for various projects in FY 99. These projects project in FY 99.
include $400,000 for Texas Avenue Phase II Right
of Way Acquisition, and $500,000 was approved
for streetscape features on the Texas Avenue Phase General Capital Project Summary
II project. These Texas Avenue projects are being Streets Projects $7,116,500
done by the Texas Department of Transportation. Traffic Projects 440,000
The City pays 10%of right of way costs, and also Sidewalks, Trails and Bike Lanes 556,159
pays for any streetscape standards desired in the Parks Capital Projects 412,000
project. An additional $100,000 was also Wolf Pen Creek TIF District 464,450
approved to be used for the Teen Center project. Convention Center 2,795,000
Also, $1,000,000 is available for other capital Teen Center Development 200,000
projects, but has not been designated to specific Business Center Phases 2 & 3 944,000
projects. Library(Donations) 291,348
Callege_MaimParrking Garage 3,900,000
In addition to these projects there is an additional Total $16,219,457
$392,500 of General Funds approved for
Streetscape improvements on the University Drive
widening project. This is another project the Texas
Department of Transportation will complete.
Street rehabilitation projects underway include
Anderson Street. The City will also begin
purchasing land and designing the George Bush Utility Capital Projects
East widening and realignment in FY 99. The
Graham Road upgrade project is scheduled to be The following is a brief summary of some of the
completed in FY 99, as well as the North Forest utility capital projects scheduled for FY 99. These
Parkway project. The Cherry Street rehabilitation capital projects are funded either through existing
project was also approved to be completed in FY revenues from these funds, or through the issuance
99. $836,000 has also been budgeted for the of Utility Revenue Bonds. These are bonds that are
George Bush East Extension to Hollemen. This is pledged to be repaid from future utility revenues.
17
Electric College Station. The second phase of the Eastgate
Residential Rehabilitation project was approved to •
Major Electric utility capital projects planned in FY be budgeted at $440,000.
99 include the continuation of conversion from
• overhead to underground distribution along major
thoroughfares, $2.5 million. New services and
system extensions are anticipated to cost $825,000 Utility Capital Project Summary
as new customers are added. The new Utility
Customer Services Center is under construction and Electric Projects $7,081,047
budgeted at $1,645,000 for FY 99. Water Projects 1,975,902
Wastewater_Project. 6 149 81.5
• Nearly $5 million of operating revenues are being Total $15,206,764
used to fund electric capital projects in FY 99. This
reduces the amount of bonds that must be sold to
fund capital projects, and keeps the long term debt Drainage Utility Projects
cost lower than it would otherwise be.
• The Drainage Utility was approved by the City
Water Council in 1996. The drainage utility fee is used to
fund drainage capital projects. Drainage continues
The largest Water CIP request is $643,000 for to be a high priority in College Station. Two of the
phase II of the Eastgate Rehabilitation Program.•
top twenty 1998 Strategic Issues are drainage
The installation of a high service pump was related. The first is Strategic Issue #1 Wolf Pen
• approved to be budgeted at $500,000. In addition Creek Drainage. The second is issue #13 Drainage
$200,000 is budgeted for the rehabilitation of the Maintenance.
water lines in the Northgate area. Other large In FY 99 Wolf Pen Creek channel improvements
•• projects approved include $150,000 for Westside capital projects budgeted at $725,000 are
water services and $125,000 for the Sandy Point scheduled. This project directly addresses Strategic
Dual Electric Tie. Issue #1 Wolf Pen Creek Drainage. These projects
are important to improving drainage and the
Water Fund operating revenues of $1 million were appearance of the drainage ways in the Wolf Pen
approved to fund water capital projects in FY 99. Creek Corridor. The coming development of the
• This reduces the amount of bonds that must be sold Hotel and Convention Center Project further
•• to fund the capital projects, and keeps the long necessitates the completion of these projects.
term debt cost lower than it would otherwise be.
Bee Creek capital improvement projects are
Wastewater scheduled, and have an approved budget of
• $750,000. These projects will continue to address
drainage problems in the Bee Creek drainage basin.
The Wastewater CIP approved budget for FY 99
includes funds for line extensions and line A total of $1,475,000 is budgeted for drainage
rehabilitations. The largest project, Craeger/Pebble capital projects in FY 99. Resources will come
Hills, has a project budget of $1,300,000. There is from the Drainage Utility and $958,000 from
an upgrade of Christine Lane estimated to be anticipated bond proceeds. •
•
$841,000. Additionally, the first phase of the
Northeast trunk expansion will begin in FY 99,
costing $650,000. West side sewer service is also Conclusion
budgeted in FY 99 for $500,000. The odor The previous discussion was intended to provide the
control project was approved to have a $400,000 reader with an overview of the approved FY 99
budget in FY 99. The initial phase of the Lick budget and the key changes from the FY 98
• Creek Plant expansion is projected to cost budget. The following sections of the budget
S750,000 in FY 99. Total costs for the plant are provide a more detailed discussion of the approved
estimated at S7,750,000. This project may drive a budget both by Council Vision Statement and by
• rate increase in the FY 2000 wastewater fund. The Fund.
project is important to being able to provide
sanitary sewer treatment services to a growing
18
CITY OF
COLLEGE STATION
CITIZENS OF
COLLEGE STATION
1
IMAYOR AND I
COUNCIL
ATTORNEY H SECRETARY I
IJuNiaPs 1 ' BOARDSAL ABOARDS I
CITY MANAGER I
ASSISTANT CRY
MANAGER
PUBLIC RIJETE NS
AND MARKETPK3
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I I I i I I I
FIRE I P(">•NE CONOMIC AND I
DEVELOPMENT SERVICES I PARKS AND
RECREATION I PUBLIC WORKS PUBLIC UTILITIES I TECHNOLOGY AND I RESOURCES
ADMINISTRATION I H ADMINISTRATION DECONOMIC I d ACCOUNTING H
RECREATION INSPECTION ELECTRIC
DIFORMMEN
TION
SERVICES
PATROL DECOMMUNITYNT id PURCHASING I f SPECIAL 1 PLANNING I d 1 FACILITIES DRAINAGE WATER GEOGRAPHIC
AND
SERVICE
ECOMI FIRE MVEu NTION/I d EN�IT FALSTIGATONS J MANAGEKMENT I _1 OPERATIONS J ENGINEERING id
_1 FLEET 1 WASTEWATER CY%MERVIUN CESTIQN
I
STA DARDS H
�Al. FORESTRY CONSSER ATION id TRAFFIC PRIYT/MAIL
d sSPECIAL 1 CONVENTION ct, WASTE
rot I
ERNCES AND ET 1AND
U 1 ID�� SERVICES
COMMUNICATIONS/I
JAILOFiGAN1 AT'DN I ARTS COUNCIL MAINTENANCE
E LIBRARY
..]R
PREVENTION BUDGET I I ENGINEERING
SERVICES ICA TTAI PROJE TS)
d MSERMATON I
SERVICES
CITY OF COLLEGE STATION
FISCAL YEAR COMPARISON SUMMARY
NET OPERATING %CHANGE
FISCAL YEAR 1998-99 TOTAL SOURCES TOTAL USES TRANSFERS &CAPITAL FROM PRIOR
APPROVED BUDGET OF FUNDS OF FUNDS IN BUDGET FISCAL YEAR
• GENERAL FUND $ 30,747,757 $ 30,809,108 $ (4,085,416) $ 26,723,692 1.27%
•
UTILITY FUNDS 52,130,964 51,219,351 0 51,219,351 (0.76%)
SANITATION COLLECTION 5,570,070 3,783,717 0 3,783,717 0.58%
• UTILITY BIWNG FUND 2,190,873 2,248,641 (2,248,641) 0 NA
ECONOMIC DEVELOPMENT 844,164 844,164 (844,164) 0 NA
INSURANCE FUND 4,366,041 3,290,184 (3,290,184) 0 NA
• •• DEBT SERVICE FUND 7,976,593 5,429,599 (411,101) 5,018,498 (2.07%)
HOTEL/MOTEL TAX FUND 2,677,622 1,759,820 0 1,759,820 11.30%
PARKING ENTERPRISE FUND 156,727 104,005 0 104,005 59.89%
PARKS XTRA EDUCATION 111,702 75,000 0 75,000 14.50%
• THOROUGHFARE REHAB 1,076,032 1,076,032 (1,076,032) 0 NA
• '• INTERNAL SERVICES 6,300,125 4,135,981 (4,135,981) 0 NA
COMMUNITY DEVELOPMENT 4,437,232 4,430,781 0 4,430,781 42.48%
SUB TOTAL OF O&M $ 118,585,902 $ 109,206,383 $ (16,091,519) $ 93,114,864 1.54%
UTIL CAP IMPROV PROJECTS $ 18,189,428 $ 15,206,764 $ (5,914,000) 9,292,764 (5.18%)
GEN GOVT CAP IMPROV PROJ 16,457,159 10,076,627 (977,500) 9,099,127 (13.66%)
DRAINAGE UTIL CAP IMPROV PROJ 2,245,423 1,525,000 0 1,525,000 8.81%
CONVENTION CENTER CIP 5,500,000 3,195,000 0 3,195,000 59.75%
COLLEGE MAIN PARKING CIP 6,800,000 3,000,000 0 3,000,000 0.00%
WOLF PEN CREEK TIE 464,450 464,450 0 464,450 193.96%
SUB TOTAL OF CAPITAL $ 49,656,460 $ 33,467,841 $ (6,891,500) $ 26,576,341 (1.20%)
.. TOTALS $ 168,242,362 $ 142,674,224 $ (22,983,019) $ 119,691,205 0.92%
• NET OPERATING %CHANGE
FISCAL YEAR 1997-98 TOTAL SOURCES TOTAL USES TRANSFERS &CAPITAL FROM PRIOR
BUDGET OF FUNDS OF FUNDS IN BUDGET FISCAL YEAR
GENERAL FUND $ 29,993,649 $ 30,069,933 $ (3,681,830) $ 26,388,103 17.03%
UTILITY FUNDS 50,825,712 51,611,298 0 51,611,298 4.10%
SANITATION COLLECTION 5,795,348 3,761,728 0 3,761,728 11.63%
UTILITY BIWNG FUND 1,982,791 1,952,803 (1,952,803) 0 N/A
ECONOMIC DEVELOPMENT 588,750 588,750 (588,750) 0 N/A
INSURANCE FUND 4,260,225 2,978,040 (2,978,040) 0 N/A
DEBT SERVICE FUND 7,010,358 5,124,376 0 5,124,376 4.03%
HOTEL/MOTEL TAX FUND 2,709,662 1,581,118 0 1,581,118 4.19%
PARKING ENTERPRISE FUND 140,000 65,047 0 65,047 NA
PARKS XTRA EDUCATION 98,902 65,500 0 65,500 NA
THOROUGHFARE REHAB 622,976 200,000 (200,000) 0 NA
• INTERNAL SERVICES 5,169,888 3,603,382 (3,603,382) 0 NA
COMMUNITY DEVELOPMENT 3,109,693 3,109,693 0 3,109,693 1.91%
• SUB TOTAL OF O&M $ 112,307,954 $ 104,711,668 $ (13,004,805) $ 91,706,863 7.90%
UTIL CAP IMPROV PROJECTS $ 19,169,837 $ 17,177,060 $ (7,377,058) 9,800,002 22.46%
• •. GEN GOUT CAP IMPROV PROJ 14,956,765 10,864,300 (325,000) 10,539,300 (27.94%)
DRAINAGE UTIL CAP IMPROV PROJ 1,540,500 1,401,500 0 1,401,500 N/A
CONVENTION CENTER CIP 2,000,000 2,000,000 0 2,000,000 N/A
COLLEGE MAIN PARKING CIP 3,000,000 3,000,000 0 3,000,000 N/A
• • WOLF PEN CREEK TIF 170,685 158,000 0 158,000 14.08%
SUB TOTAL OF CAPITAL $ 40,837,787 $ 34,600,860 $ (7,702,058) $ 26,898,802 18.15%
• TOTALS $ 153,145,741 $ 139,312,528 $ (20,706,863) $ 118,605,665 10.07%
NET OPERATING %CHANGE
TOTAL SOURCES TOTAL USES TRANSFERS &CAPITAL FROM PRIOR
FISCAL YEAR 1996-97 OF FUNDS OF FUNDS IN BUDGET FISCAL YEAR
• . ' GENERAL FUND $ 25,991,720 $ 26,355,717 $ (3,807,274) $ 22,548,443 5.22%
. UTILITY FUNDS 65,715,661 49,577,473 0 49,577,473 0.57%
SOLID WASTE COLLECTION 4,847,463 3,369,856 0 3,369,856 (4.33%)
UTILITY BIWNG FUND 2,002,955 1,974,557 (1,974,557) 0 NA
• INSURANCE FUND 4,331,448 2,925,408 (2,925,408) 0 NA
DEBT SERVICE FUND 6,202,470 5,076,034 (150,000) 4,926,034 (12.8496)
HOTEL./MOTEL TAX FUND 1,810,094 1,517,534 0 1,517,534 11.13%
EQUIPMENT REPLACEMENT 3,708,807 1,867,284 (1,867,284) 0 NA
COMMUNITY DEVELOPMENT 3,092,000 3,051,297 0 3,051,297 11.80%
• SUB TOTAL OF O&M $ 117,702,618 $ 95,715,160 $ (10,724,523) $ 84,990,637 1.19%
UTIL CAP IMPROV PROJECTS $ 14,961,499 $ 13,618,940 $ (5,669,580) $ 8,002,360 (10.66%)
GEN GOVT CAP IMPROV PROJ 15,706,409 14,775,000 (150,000) 14,625,000 39 70%
WOLF PEN CREEK TIF 138,500 138,500 0 138,500 NA
SUB TOTAL OF CAPITAL $ 30,806,408 $ 28,532,440 $ (5,819,580) $ 22,765,860
TOTALS $ 148,509,026 $ 124,247,600 $ (16,544,103) $ 107,756,497 4 09%
20
•
CITY OF COLLEGE STATION
NET OPERATING BUDGET
$119,691,205
COMM.DEVELOP.
FUND
4% s - x y ,.'s`';? =h- • OTHER CAPITAL
, r,2kGEN.GOV. .: x rF°:, >j ; "''GBIVERAL:FU111D:" .; PROJECTS •
CAPITAL PROJ. =%"'y#- ,` r '.m 3 k; 6%
6., isd p ,a<is 4",lt4',
.l* � ."ys €-,w.,'`t' wi g". ;:e" %,.
. :; ,,' `( ,g 4Y a- ,' DEBT
SOLID WAST ,,,:>, sty.4 ,3:g A -- ,, gr,,t" ;z - '` SERVICE
a,!*,;: r r. I :z`r" :r .•' ;V.t. FUND
FUND z. — ° -1":,:-„,-,,
=_�,, .R`T: P;W::vFj%`.,,.::,
3% 4%
s UTILITY FUNDS c- 'x
UTIL.CAPITAL
x 43% PROJECTS bd
sc Y , Pts � .�-
HOTEL MOTELf t e ,,,Yr s r A rs N.fi� � sm r 4R ;•4 ,4�*an1• r a�i4 FUND
21
CITY OF COLLEGE STATION
ALL FUNDS
SUMMARY
• EXPENDITURE BY FUND
REVISED ESTIMATED BASE APPROVED %CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
FUND 96-97 97-98 97-98 FY 98-99 FY 98-99 FY 98 TO FY 99
GENERAL FUND $ 24,851,961 $ 27,311,333 $ 27,256,018 $ 26,829,548 $ 29,112,524 6.60%
PARKING ENTERPRISE FUND 0 63,047 5,250 63,705 104,005 64.96%
XIRA EDUCATION FUND 31,333 65,500 65,500 75,000 75,000 14.50%
• ELECTRIC FUND 3,657,108 4,239,081 3,955,907 4,119,541 4,498,685 6.12%
WATER FUND 2,191,083 2,906,676 2,843,709 2,475,135 2,975,267 2.36% .
' . WASTEWATER FUND 2,262,664 2,576,682 2,437,574 2,442,892 2,635,286 2.27%
PURCHASED POWER 19,069,565 20,314,304 20,314,304 20,412,639 20,412,639 0.48%
SANITATION FUND 2,606,853 2,938,408 2,903,621 2,782,020 3,050,382 3.81%
UTILITY BILLING FUND 1,081,029 1,162,651 1,162,651 1,140,653 1,243,359 6.94%
FLEET FUND 959,431 940,039 946,342 946,702 960,282 2.15%
PRINT/MAIL FUND 0 157,839 228,462 236,022 239,385 51.66%
COMMUNICATIONS FUND 0 432,616 370,335 331,511 396,702 (8.30%)
COMBINED FUND TOTAL $ 56,711,027 $ 63,108,176 $ 62,489,673 $ 61,855,368 $ 65,703,516 4.11%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED %CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 96-97 FY 97-98 FY 97-98 FY 98-99 FY 98-99 FY 98 TO FY 99
• SALARIES&BENEFITS $ 23,324,596 $ 25,234,968 $ 24,935,653 $ 24,946,255 $ 26,317,666 4.29%
SUPPLIES 1,952,527 2,284,525 2,365,966 2,466,018 2,659,092 16.40%
MAINTENANCE 3,357,553 4,873,533 4,641,154 4,165,362 4,847,597 (0.53%)
PURCHASED SERVICES 8,345,083 9,200,873 9,098,966 9,439,664 10,474,399 13.84%
CAPITAL OUTLAY 661,703 1,199,973 1,133,630 425,430 992,123 (17.32%)
PURCHASED POWER 19,069,565 20,314,304 20,314,304 20,412,639 20,412,639 0.48%
COMBINED FUND TOTAL $ 56,711,027 $ 63,108,176 $ 62,489,673 $ 61,855,368 $ 65,703,516 4.11% •
PERSONNEL SUMMARY BY FUND
• REVISED BASE APPROVED %CHANGE IN
•• ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
FUND FY 95-96 FY 96-97 FY 97-98 FY 98-99 FY 98-99 FY 98 TO FY 99
•
GENERAL FUND 491.0 488.5 483.5 483.0 493.5 2.07%
PARKING ENTERPRISE FUND 0.0 0.0 3.0 3.0 3.0 0.00%
)(IRA EDUCATION FUND 0.0 0.0 0.0 0.0 0.0 N/A
ELECTRIC FUND 54.5 53.5 53.5 53.5 53.5 0.00%
WATER FUND 31.5 29.5 30.5 30.5 30.5 0.00%
WASTEWATER FUND 41.0 38.0 36.0 36.0 36 0 0.00%
SANITATION FUND 32.0 29.5 28.5 29.5 31.5 10.53%
UTILITY BILLING FUND 30.5 29.5 29.0 29.0 30.0 3.45%
FLEET FUND 0.0 15.0 15.0 15.0 15.0 0.00%
PRINT/MAIL FUND 0.0 0.0 5.0 5.0 5.0 0.00%
COMMUNICATIONS FUND 0.0 0.0 5.0 5 0 5.0 0.00%
• • COMBINED FUND TOTAL 680.5 683.5 689.0 689.5 703.0 2.03%
22
ANALYSIS OF APPROVED TAX RATE
FY 98-99
APPROVED
FY 98 FY 99
Assessed Valuation of Real and Exempt Property $2,065,133,267 $2,208,019,033
(Based on 100%of Market Value)
Less: Exempt Property $183,981,642 $215,130,818 •
Less:Agricultural Loss $28,615,950 $28,082,830
Less: Over 65 and Veterans Exemptions $31,307,750 $33,138,668
Less: House Bill 366 $88,237 $100,893
Less:Abatements $1,091,630 $0
Taxable Assessed Value • $1,820,048,058 $1,931,565,824
O&M and Debt Service Portion $1,807,158,320 $1,913,061,371
TIF Captured Value $12,889,738 $18,504,453
Total $1,820,048,058 $1,931,565,824
Apply Tax Rate per/$100 Valuation 0.4293/$100 0.4293/$100
Total Tax Levy $7,813,466 $8,292,212
Estimate 99%Collection $7,735,332 $8,209,290
Tax Rate Per Percent Estimated
$100 Valuation Of Levy Collections
Debt Service 0.2675 62.3% $5,066,265
General Fund 0.1618 37.7% $3,064,380
Wolf Pen Creek TIF#1 0.4293 100% $78,644
23
•
ANALYSIS OF PROPERTY VALUATIONS
TOTAL TOTAL
APPRAISAL MARKET EXEMPT TAXABLE
YEAR VALUATION VALUE VALUE *
1989 1,157,030,039 38,794,667 1,118,235,372
1990 1,244,411,436 142,931,914 ** 1,101,479,522
1991 1,282,692,121 156,080,118 1,126,612,003
1992 1,353,127,372 164,570,381 1,188,556,991
1993 1,446,692,180 177,229,893 1,269,462,287
1994 1,648,484,066 194,215,922 1,454,268,144
1995 1,814,639,141 203,017,772 1,611,621,369
•
1996 1,935,322,710 234,121,234 1,701,201,476
1997 2,065,133,267 245,085,209 1,820,048,058
1998 2,208,019,033 276,453,209 1,931,565,824
* Assessed value is 100% of the estimated value.
** The increase in the exempt value is due to an effort by the appraisal district to include
government entity property in the total market valuation.
•
COLLEGE STATION NET TAXABLE VALUE
2,000 f
•
•
•
1,600:�
1,000 { a
800 — xis 1
J' i _
400—�a �S: —
1989 1990 1991 1992 1993 1994 1995 1996 1997 1998
•
•
24
1998-1999 STRATEGIC ISSUES
In June of 1998 the City Council While not every one of the top 20
compiled a list of strategic issues for strategic issues identifies a specific
1998-1999. These issues were expenditure, they are all being
identified as priorities for the City addressed through policy formulation
Council. A total of 33 issues were and other means.
originally ranked by the City Council.
Action plans were then created for This section of the budget lists the
the top 20 strategic issues. The City issues, the goals of the issues, and
Council directed the staff to address identifies the funds that are approved
these top 20 issues. to address them. Issues that were
listed in the 1997 list are identified as
Many of these issues have specific well. A total of $14,458,094 has
funds included in the approved budget been identified as being included in
that are intended to go toward the approved budget to directly
implementing the action plan. As the address the top 20 strategic issues.
approved budget was developed, Some of the capital project items will
these strategic issues played an be budgeted over several fiscal years.
important role in determining what The total project budget has been
funding recommendations were included in the number shown above.
made.
25
Approved Budget For
1998-1999 Strategic Issues
Strategic Issue Goal
1. Wolf Pen Creek Develop a plan for the maintenance and operation of the drainage
Drainage system within the Wolf Pen Creek Corridor.
(issue #8 in 1997)
2. Economic To establish a proactive economic development program within the City
• Development/ of College Station organizational structure to attract new business to
Marketing/Business College Station and to facilitate local business expansion in areas outside
Center Recruitment the responsibility of the Bryan-College Station EDC; to coordinate and
(issue #4 & # 20 in serve as a liaison with prospects through the EDC; to continue efforts
1997) towards Business Center recruitment; and to establish a program to
retain existing commercial enterprises as well as foster new commercial
development within College Station.
• 3. Accessibility in and out To improve College Station's regional and national transportation access.
• • of B/CS
(issue #5 in 1997)
4. Northgate To redevelop and revitalize Northgate through a program addressing
Revitalization and existing transportation (pedestrian and vehicular), parking and shopping
Development obstacles in the area; health and safety related issues; the physical
(issue #9 in 1997) appearance of the area; preservation; and obsolete infrastructure.
•
5. George Bush East Extend George Bush East from its current terminus at Harvey Road
Extension to Holleman across Wolf Pen Creek to Holleman Drive.
6. Power Supply Contract Obtain a contract for electric power supply from a reliable source at a
• competitive price.
7. Tourism Develop a plan to enhance tourism in the community.
• • Development/
Marketing/Attractions
8. Traffic Management Continue to address the lack of adequate north/south traffic routes giving
North/South Routes consideration to neighborhood traffic issues and concerns. Review
(issue #15 in 1997) specific north/south neighborhood traffic problems and identify
alternative solutions.
• 9. Streamline To bring closure to this item as a Council Issue through an independent
Development Process review of development practices and standards.
(issue #2 in 1997)
10. Volunteer Program Develop a pilot volunteer program that will use community groups,
community service workers, senior citizens, youth, college students, and
interested others to use our resources more effectively and efficiently.
* Full cost of capital projects is shown. Some projects will be budgeted throughout multiple fiscal years.
26
Budget Impact Budget Explanation
$1,733,292 • $406,500 from Wolf Pen Creek TIF
• $1,200,000 from Drainage Utility
• $126,792 from Parkland Dedication •
$2,532,479 • $1,500,000 in CIP for Business Center II & III
• $844,164 from ED Funds for Economic Development
Incentive Funds
• $170,000 from the Electric Fund for the Economic
Development Corporation
• $18,315 in a Service Level Adjustment for a Retail Market
Study
No identifiable Work will be done to continue to influence groups that determine
costs. accessibility issues.
$7,335,000 • $6,810,000 in CIP for the College Main Parking Garage
• $525,000 from CDBG funds for Cherry St. Rehabilitation
$836,000 • $836,000 in CIP for construction of capital projects
To be determined. There will be some future staff, engineering, and legal consulting
costs on this issue.
$621,260 • $621,260 from the Convention and Visitors Bureau Budget
$1,253,000 • $1,253,000 in CIP for Jones Butler
To be determined. Staff time will be spent on the review of development practices
and procedures.
No identifiable Some staff time will be spent organizing the program. A minor
costs. amount of funds will be used for supplies.
27
Approved Budget For
1998-1999 Strategic Issues (Cont.)
Strategic Issue Goal
11.Neighborhood Policy Enhance the quality of life in neighborhood areas and facilitate
implementation of the comprehensive plan by addressing neighborhood
issues through a small-area planning process that includes resident
established goals and visions.
12.Comprehensive Plan Implement the various elements (Land Use, Thorough-fares, Water &
Implementation Wastewater, Parks and Open Space and Urban Design) of the City of
College Station Comprehensive Plan through specific initiated measures
as well as through the on-going development process.
13.Drainage Maintenance To improve the condition of drainage facilities in the City.
(issue #7 in 1997)
14.Centralized Customer Evaluate and Implement processes, methods and technologies that
Service Function improve citizens' access to customer service.
.. 15. Paperless Council Evaluate and implement methods for more effective, efficient and user
friendly City Council Agenda Packets.
16.Regionalism To facilitate the development of effective plans and service delivery
through the use of regional approaches and regional cooperation.
17.City Hall Center Utilizing the City's facilities study, Comprehensive Plan
recommendations, and CIP Committee recommended actions, Council
will oversee the development of a detailed implementation strategy for a
new municipal complex with consolidated facilities.
18. Regional Develop a regional authority for the water and wastewater facilities based
Water/Wastewater on the BVSWMA model.
Authority
(issue #12 in 1997)
19.Communication with Update and further refine the communications plan that includes all
Citizen Including College Station audiences, including the youth of the community.
Youth
(issue #16 in 1997)
20.CIP/Cemetery To develop a process and carry out developing a list of capital projects
(issue #6 in 1997) that will be presented to the City Council and ultimately to the voters for
action as a bond election.
Total
* Full cost of capital projects is shown. Some projects will be budgeted throughout multiple fiscal years.
28
Budget Impact Budget Explanation
$47,702 • $47,702 in a SLA for a Planner position in Development
Services' Neighborhood Planning function
No identifiable costs. Staff time will be spent implementing the plan.
$10,000 • $10,000 for drainage maintenance needs
($282,417 is budgeted in drainage maintenance)
$10,000 • $10,000 in a SLA for a citizen survey
$36,361 • $36,361 for hardware and software for Council computers
• and etc.
No identifiable costs. Until a decision is made on how to proceed with this project. The
primary costs will be staff time and consulting services.
To be determined. Some staff time will be spent working on this issue.
To be determined. There will be costs associated with Engineering and Legal fees on
this issue.
To be determined. Staff time will continue to be spent on this issue.
$43,000 • $18,000 in a SLA for the Bond Election
• $25,000 in a SLA for Public Information for the Bond
Election
$14,458,094
29
We're Committed
iro
To Excellence
30
v%s%01
1. TRANSPORTATION/MOBILITY $10,395,248
Citizens benefit from the ability to move into, out of, and within
College Station in a safe and efficient manner.
•
. Transportation and Mobility are provided in College Station in a wide variety of ways. Many of these are
provided by the City directly, while others are provided by agencies such as the Texas Department of
Transportation. The City of College Station maintains all non-state roadways within the City. This includes
• maintenance of City streets to ensure they move traffic in a safe and efficient manner. Major street projects
are funded through capital improvement projects. Transportation and Mobility are also provided through the
coordination and maintenance of the traffic signal system in the City. College Station also has a sidewalk
and bike loop system. Approximately $10.86 million was approved in the FY 99 budget to address this
vision statement. Although not included in this vision statement, the City's Development Services
° Department provides support for transportation planning and the Police Department plays an important
role in transportation through traffic regulation enforcement and monitoring sites of frequently occurring
accidents.
•
APPROPRIATIONS - TRANSPORTATION/MOBILITY
TRAFFIC SIGNAL STREETS
THOROUGHFARE CIP TRAFFIC DIVISION
REHAB 4% 5% 16% SIDEWALK/BIKE
4% P
5%
STREETS CIP
66%
Streets Division $1,718,158 Street Division's budget for FY 99 is used for
• The Street Division is in the Department of Public continued maintenance and care of City streets.
Works and strives to ensure that the street system The effectiveness of this service will be measured
• within the City of College Station is properly by determining whether 95%of the streets in the
• maintained. This is done through a number of City have a grade of "C" or better, as determined
• programs including a street rehabilitation program by using the Pavement Management System.
to address the needs of streets before more
expensive reconstruction measures are needed. The residential rehabilitation area for FY 99
The Streets Division coordinates with the consists of streets located in the Northgate area.
Engineering Division in the planning and These streets include Church, Inlow, Dogwood,
development of major street capital projects that Cherry, Stasney, Cross, Tauber, Second, Boyett,
involve rebuilding roadways that need upgrades. Spruce, First, Maple, and Louise Ave.
• . The recently completed citizen survey indicated that
the overall level of satisfaction with the streets in In FY 99, the Street Division will transfer
the City had increased dramatically, from 61% responsibility for the City's street sweeping
satisfied or very satisfied in 1997 to 77% satisfied operations to the Sanitation Division.
or very satisfied in 1998. The survey also indicated
that 62.5% of the respondents said the streets in
their neighborhood were in good or excellent
condition.
The Street Division also provides routine pothole
patching and other maintenance services. The
32
when the City requires the construction of a street
Streets Maintenance Budget vs. Lane Miles larger than needed to serve the area a developer
Maintained plans to develop. The developer pays for the cost
lane miles of the streets used to serve the subdivision while
900 ..__ ��-_20000005 maintainer the City pays the additional cost of the street used
600--' - 1000000 —*—budget by a larger area or the City as a whole.
300- -500000
0 , 1 i 0
97 se 99 Design work on Jones Butler Phase I, a
north/south corridor, is scheduled to begin in FY
99 with a budget of $125,000. There is also
$1,000,000 in the budget for undesignated street
The graph above illustrates growth in the number projects.
of lane miles within the City and the street
maintenance expenditures. As is evident, spending Thoroughfare Rehabilitation $476,032
on street maintenance is relatively flat over the Two streets have been selected for thoroughfare
period covered by the chart as the number of lane rehabilitation. Foster Street and parts of Longmire
miles of streets has steadily increased. will be sealcoated.
Street Capital Projects $6,656,500 Traffic/Traffic Signals $548,399
In FY 99 there are several significant street capital The traffic signal system in College Station is one
projects that will be undertaken. These include of the key mechanisms in the control of the flow of
major work on Graham Road, with a budget of traffic through the City. This 46 signal system is
$2,150,000; George Bush East, with a project critical during peak traffic times such as the fall
budget of$1,490,000 has a FY 99 approved during football season. The Traffic Signal Division
budget of $100,000; George Bush East extension, is responsible for maintaining and repairing traffic
with an approved budget of $836,000; and North signals and school warning devices in order to
Forrest Parkway, with an approved budget of provide safe and efficient movement of vehicles
$500,000. Funds are appropriated for Phase II and pedestrians.
Texas Avenue Streetscape, with a budget of
$500,000; and Phase II Texas Avenue Right of Traffic Signal CIP $440,000
Way acquisition, with a budget of $300,000. The In FY 99 there is an approved budget of $440,000
City is responsible for 10%of right of way for traffic signal enhancements. These include new
acquisition costs on state funded projects within the signals at the intersections of Dartmouth and
city limits. Texas Department of Transportation will Holleman and Dartmouth and Southwest Parkway. -
receive $392,500 for use in the University Drive These signals are being installed due to the future
project. These funds will be used to bring the convention center and hotel which are expected to
project up to Streetscape standards. All 3 of the significantly increase traffic along Dartmouth.
above projects will be managed by the Texas There is also a signal scheduled for the intersection
Department of Transportation. at George Bush Drive and Olsen. Additional
projects include a Fire Department preemption
The Anderson Street rehabilitation project is being system, school warning flashers, and a Monarch
broken into two phases. The first phase is the System, which is a traffic system upgrade to "ITS"
rehabilitation of Anderson from Southwest Intelligent Traffic Systems, software and hardware.
Parkway to Park Place. The second phase includes
widening Anderson from Park Place to George Sidewalks/Bike Loop CIP $556,159
Bush Drive. This phase is being coordinated with a The City of College Station has worked over the
College Station Independent School District years to ensure adequate transportation
expansion project. The Anderson Street rehab is opportunities for pedestrians and bicyclists. The
scheduled to be completed in FY 99 and has a FY City has an adopted sidewalk plan and bike loop
99 budget of $598,000. Cherry Street plan. As new development occurs sidewalks are an .
improvements, project budget of S525,000 with a important aspect that must be considered. In FY
FY 99 budget of $460,000, is scheduled to be 99, S220,000 is included in capital projects for
completed in FY 99. The Cherry Street budget sidewalk&trails construction, while $180,000 has
amount of $460,000 is accounted for in Vision been approved for miscellaneous bike trails. There
Statement #7 under Northgate. Oversize street is $136,159 in approved funding for the bike loop
participation is budgeted at S155,000 and is used
33
in FY 99 as well as $20,000 approved for
neighborhood streetscape projects.
Strategic Issues
Three of the top 20 1998 Strategic Issues directly
address the Transpiration/Mobility Vision
Statement. The first is issue #3, Accessibility
•
in/out of Bryan- College Station. Efforts will
be made to improve access to the area through any
means available. The second is issue #5, George
Bush East Extension to Holleman. Funds for
this project($836,000)are included in the Streets
CIP for FY 99. Issue #8 Traffic Management-
North/South routes is the third issue and is
included in the FY 99 CIP in the Jones Butler Road
project. This project has a budget of $1,253,000
with $100,000 approved for FY 99.
•
• 34
2. PARKS AND RECREATION $8,498,749
Citizens benefit from parks and recreational activities that are
geographically and demographically accessible and serve a diversity .
of interests.
College Station has had a long and proud history of supporting parks and recreational activities for City
residents. $8,498,749 was approved in the FY 99 budget to address the Parks and Recreation Vision
Statement. The City has over 900 acres of park land and strong recreational youth and adult sport activities
such as softball. Neighborhood parks are numerous throughout the City, with opportunities for most
residents to live within walking distance of one of the many park facilities. The City Council, Parks and
Recreation Board, and Parks and Recreation Department work hard to provide the best park and recreation
facilities and programs possible.
APPROPRIATIONS-PARKS/RECREATION
WPC TIF
6%
Parks CIP !1710. '. >
38% �.
OMR Parks Dept.
ay 55%
Xtra Ed.
1%
Parks and Recreation
Department $4,777,299 The Conference Center is operated to provide
The Parks and Recreation Department is meeting space for organizations. The Lincoln
responsible for the park facilities and recreation Center is a community center that provides positive
programs in College Station. Among the services drug free programming, and also serves as a
provided are athletic, recreation, and instruction satellite center for social services. The Xtra
programs for youth and adults in activities including Education program provides citizens of all ages the
softball, swimming, and tennis. Also provided are opportunity to enhance their quality of life through
programs and special events at the Wolf Pen Creek continuing education.
Amphitheater and other park locations throughout
the City. The Parks Department operates a 1998 Operational Improvements
number of special facilities including 3 City owned Responding to the needs of their younger
swimming pools and the CSISD Natatorium. customers, programming for the Junior High
and High School aged citizens was increased.
Pool Attendence vs.Revenue Teen programs (recreational, educational,
120000 300000 cultural, etc.)are delivered at satellite sites
100000 throughout the community(Lincoln Recreation
80000 200000 Center, Yahooz, CSISD Schools, and off-site
40000 i } i 1oo0o0 field trips).
20000
FY 96 FY 97 98 99 .
EST. PROD.
MSS Attendance —Pewnue 1
J
The preceding graph illustrates the revenue
generated by the pools and the leveling off of
attendance due to facility capacity limitations
35
2000 Games of Texas promotion, $11,506 for an
Customers at the Conference invitational girls fastpitch softball tournament, and a
.. Center transfer of currently budgeted temporary seasonal
funding in the Athletics activity of the Parks
100000 Recreation Division for an Assistant Athletic
•
• 80000 Supervisor position.
60000 -
2 j j jp • Special Facilities service level adjustments include
$65,000 for engineering work to begin
FY FY FY FY renovations of Adamson Lagoon, $10,000 for a
,• 94 95 96 97 full-time pool maintenance technician position (in
addition to a transfer of $12,094 from existing
Aquatics resources), $7,705 for enhanced
The preceding graph illustrates the number audio/video equipment at the Conference Center,
Conference Center customers in FY 94 through $6,161 for increased lifeguard salaries, $5,960 for
97. There is a drop in customers in FY 95 caused increased seasonal pay at the Lincoln Center, and
by the use of the facility by CSISD due to the $3,672 for additional party
pool
supplies.
delayed opening of the Willow Branch school.
•
' Parks Operations has one service level adjustment
•
Parks Operations maintain park facilities, including in FY 99. $50,000 is approved to begin funding a
ballfields and pool sites, through regular mowing park infrastructure replacement plan. These funds
and maintenance. Forestry Division, through will be used to pay for the replacement of various
horticultural and landscaping efforts, ensure that parks infrastructure items not covered by other
City property is maintained in an aesthetically replacement policies. Some of the items that •
pleasing manner. The City Cemetery is included in would be included in such a replacement plan are
• the property maintained by the Forestry Division. area lights, playground structures, irrigation
systems, and exercise stations in parks.
The approved budget includes 19 service level
adjustments totaling $385,591 as summarized in
• the following table. Savings from new revenue, Forestry service level adjustments include $12,834
reorganizations, and other sources lower the net for landscape maintenance of the new Utility
fiscal impact to $310,774. Customer Service building and $23,000 for
• landscape maintenance of Texas Avenue medians
• Division Approved Cost and the Eastgate Park area.
!Administration $ 64,159
• Recreation 137,100 Parks Xtra Education $75,000
Special Facilities 98,498 Established in FY 96, Parks Xtra Education is a
Operations 50,000 joint effort of the City of College Station and the
Forestry 35,834 College Station Independent School District to
Total $335,591 provide community based education programs. In
FY 98 over 120 classes were offered to citizens
Within the Administration Division, the Emergency aged 13 and older. FY 99 approved funding for
Management activity has a service level adjustment the program is $75,000.
of $41,950 for the purchase of a mobile command
•
unit plus refurbishing Emergency Operations Parks Capital Projects $3,182,000
Center chairs. Additionally, a Parks Planning Three existing capital projects and one new capital
service level adjustment of $22,209 for computer project are budgeted in FY 99. First, $2,795,000
additions/replacements was approved.. of a $6,000,000 total capital budget is approved
for construction of the Convention Center. When
Recreation Division service level adjustments completed in the year 2000 this facility will contain
include $5,500 for Holiday on the Brazos supplies, 45,000 sq. ft.net leasable space, which includes
• S2,568 for EMT overtime funding at athletic 30,000 sq. ft.exhibit hall and 10,000 sq. ft. grand
events, S11,791 for Athletic League labor and ballroom. Second, $60,000 is approved for
• supply needs, S66,353 for the New Teen Center Eastgate Park improvements. When completed in
start-up and operation, $30,382 for a part-time Spring 1999 the appearance of Eastgate Park will
Senior Citizen Event Coordinator, $9,000 for be comparable to the improvements made by
36
TXDOT to Texas Avenue. Third, $227,000 is
approved for Woodway Park. This project will
result in completion of a neighborhood park by
early Fall 1999. Finally, $200,000, of the
$400,000 budget, is approved for construction of
the New Teen Center. When completed in 1999,
this 4,000 sq. ft. facility will provide recreational
and social activities to the teen population of
College Station.
Wolf Pen Creek TIF District $464,450
The Wolf Pen Creek Tax Increment Finance
District generates revenues that can be utilized in
the Wolf Pen Creek District. The FY 99 approved
budget funding is targeted for future Wolf Pen
Creek projects. According to the approved
masterplan, activities ranging from design planning
to site cleanup will continue throughout Fall 1998
with the first phase of channel improvements
scheduled to begin in Summer 1999.
37
3. HEALTH AND PUBLIC SAFETY $30,603,116
Citizens Benefit from available health and human services and a
reasonably safe and secure environment.
• Health and Public Safety are provided within the City of College Station through a number of municipal
functions. Among those functions that directly effect health and public safety are Police, Fire and
Emergency Medical Services, Water Production and Distribution, Waste Water Collection and Treatment,
Sanitation and Emergency Preparedness Planning services. Each service is designed and provided in a
manner to effectively and efficiently provide a secure environment within the City of College Station for its
citizens and visitors. To provide these services effectively the City has continued to plan for and implement
various capital projects such as an additional water well, treatment plant renovations and expansions,
• distribution and collection line replacements, and improved communications for public safety employees.
Slightly more than $30.6 million has been included in the approved FY 99 budget to address the Health
and Public Safety Vision Statement.
APPROPRIATIONS - HEALTH AND PUBLIC SAFETY
WASTEWATER• OTHER
CIP 0% POLICE
20% 22%
•
WATER CIP
7% y•
.
• DRAINAGE CIP � FIRE
5% 16%
SANITATION WASTEWATER WATER
10% 9% DRAINAGE 10%
1%
Police Department $6,972,934 and the final year of the initially approved
The Police Department provides a number of purchases of this equipment.
• services that help make the community safe.
Among the services provided are 1)police patrol Other approved increases include upgrading the
with certified police officers who are equipped with building security system for Year 2000 compliance
police vehicles and all necessary equipment, and at $3,000, initiating a rolling replacement program
assigned to specific areas of the city; 2) criminal for ballistic vests, budgeted at $11,000 per year,
investigation which investigates reported crimes; 3) and $18,028 for capital equipment.
animal control; 4) jail and communications
providing support for officers on the street and Operational Improvements
short term detention facilities which reduces the To better serve the citizens of College Station
processing time of arrests; and 5) a professional the Police Department has adopted a
standards division which serves a support and Community Oriented Policing philosophy. An
• training function for the Department. The Police important component of community oriented
Departments' approved budget of S6,972,934 policing is to have an officer become familiar
•
includes service level adjustments totaling with a problem and using this knowledge identify
S385,497. Included are funds for six additional underlying issues and focus on a enduring
• patrol officers and their associated supplies and solution. By finding the root causes to problems
equipment totaling S334,399. There is a the Police Department expects to provide better
Department of Justice three year matching grant of service to every citizen.
$141,622 to help offset the cost of hiring these
new officers. $19,070 is budgeted for audio and
video equipment for 6 patrol cars. This is the third
year this equipment will be placed in patrol cars,
38
5) hazardous material response by volunteers
Major Crimes among the firefighters using a specially equipped
vehicle.
4000
3000
2000 " CRIMES1 Incidents Dispatched
1000
0 :,,,, :,,t, i ,
3000
95 96 97 2000 -.
1000
0 k 1 I
The above graph illustrates an increase in the FY FY FY D EMS
number of reported major offenses. Major offenses 1995 1996 1997 FIRE
are those criminal incidents categorized as "Part I
Crimes" or "Index Crimes" by the FBI's Uniform
Crime Reporting system. This graph shows a slight The preceding graph illustrates the increasing trend
increase in major crimes across the time period in responses by the Fire Department over the last
between 1995 and 1997. three years
1998 Operational Improvements
CALLS FOR SERVICE
A re-organization within Fire Administration was
75000 completed in April 1998. The re-organization
eliminated one Assistant Chief position, re-
50000 e�:f' OCALLS FOR classified the Fire Marshal's position, created a
;.
25000 — If SERVICE Planning and Research position, and moved the
0 , Fire Training Coordinator 1 position to Fire
95 96 97 Operations. This re-organization resulted in a
$7,000 cost saving to the Department.
The above graph illustrates the number of calls for
service received by the Police Department. A "Call The approved Fire Department budget of
for Service" is defined as any event or situation, $4,915,466 includes two service level adjustments
reported by a citizen, which requires a response for the Fire Operations Division. $35,000 is
from the Police Department. The graph shows a approved for increased operating expenses of Fire
relatively steady level of calls for service, with a Station #4 at the Easterwood Airport which is
slight peak in 1996. expected to open in Fall 1998. $328,980 is
budgeted to place a third ambulance and crew into '
service for peak periods and special events. A
Fire Department $4,915,466 three year implementation plan will systematically
The Fire Department provides services important increase staffing to allow for 24 hour operations.
to the community and to our neighbors in Bryan $169,980 of this funding will permit three new
and rural areas around College Station. The basic personnel to be hired and training in addition to
services of the Fire Department are 1) fire response increased overtime for existing personnel.
with three front line pumper trucks and one front $159,000 is approved for purchase of a third
line ladder truck with at least three trained ambulance and associated equipment.
firefighters per vehicle; 2) emergency medical
response with two front line ambulances staffed by Water Division - Operations $2,975,267
two Emergency Medical Technicians and a third A reliable and safe supply of potable water is
ambulance and crew for peak periods and special necessary for any community. The City of College
events; 3) fire prevention services, provided by Station has the capacity to produce approximately ,
firefighters and a fire prevention specialist, 18.29 million gallons per day of potable water.
including commercial fire safety inspections and fire The Water Division has developed high standards •
prevention training at local schools and other of reliability assuring customers that their needs will
functions; 4) code enforcement activities performed be met with supplies that meet or exceed all federal
by the neighborhood enhancement action center; and state mandated standards. Water service is
and provided as an enterprise where customers are
39
' charged on a unit basis for their consumption in Waste Water- Operations. $2,635,286
. order to recover the full cost of service for water Since just before the beginning of the 20th century
production, transmission, and distribution. the need for effective sanitary sewer collection and
treatment has been recognized as a means of
• The approved FY 99 budget includes service level controlling certain diseases for people in urban
•
adjustments totaling $471,000. The largest settings. Over the last several decades the
service level adjustment is the rehabilitation of the standards have continued to increase for this vital
' water tank at Dowling Road which will cost health related function. The recently completed
approximately $365,000. Another SLA for upgrades to the Carter Creek Wastewater
$20,000 is included to complete a mandated risk Treatment Plant were directly related to those
management plan to determine the safest method changing standards. As the system continues to
• . . of storing the City's supply of chlorine. grow, additional capital is needed for line
extensions. The existing system will have to be
• An SLA of $7,000 is approved for a report maintained with line replacements and plant
mandated by the US Environmental Protection enhancements and expansions.
Agency detailing the city's efforts in providing safe
• drinking water. Other SLAs include $32,000 for
vibration sensors to be installed on water pumps Average Daily Wastewater Demand
• and motors and $20,000 for the replacement of 6 7
dead end water mains with flushing hydrants to m 6
allow for more efficientwater testing and to meet c� 4 —� _1 . • .,. I =x
TNRCC regulations. An SLA for $27,000 has ' 5
also been funded for the demolition of the o 2 —; —
University Pump Station Ground Storage g 1 —• ;.. —
Reservoir.
0 4.,
93 94 95 96 97 *98 •
*Estimate
Average Daily Water Demand
0 10.00 The above chart shows the daily annual wastewater
• e _'• flow in millions of gallons. The decrease in years
c8.00 ;,��
8 9 .;'i 94 through 96 came about as a result of system
c00 Y x improvements that decreased leakage into the
y _ ''. i
Q 4.00 . L
,, , •0,.,c., . system from rainwater.
° 2.00 _ .' - t t ---iWaste Water services are provided as an enterprise
0.00 _ `+"' '` - , function with service related fees paying for the
.-' N M a• 0n Oo 9., p y g
O ° ° ° ON
° cost of service. Included in the FY 99 approved
• *Estimate budget are service level adjustments totaling
•
$158,200. $75,000 of the requested funds is to
The graph above illustrates the daily demand for repair and paint two of the clarifiers at the
water. 1998 set record highs for temperatures wastewater treatment plant in order to prolong the
- causing a high demand for water. useful life of this equipment. An SLA is also
included for the purchase of a tracked mini-
excavator that would reduce damage to grassy
Water - CIP $1,975,902 areas. In addition, a new "mini-camera" has been
•
This year's approved CIP budget includes re• gular requested that will enable the City to find leaks and
maintenance and replacement of the City's water determine whose responsibility it is to fix the
distribution system. The largest CIP project is problem.
• $643,000 for phase II of the Eastgate
Rehabilitation Program. $500,000 was approved Waste Water - CIP $6,149,815
• for the installation of a high service pump. In The Waste Water CIP approved budget for FY 99
addition, $200,000 was approved for the includes funds for line extensions and line
rehabilitation of the water lines in the Northgate rehabilitations. The largest project,
• area. Other large projects approved include Craeger/Pebble Hills, has a project budget of
$150,000 for Westside water services and S1,300,000. There is an upgrade of Christine
$125,000 for the Sandy Point Dual Electric Tie. Lane costing S841,000. Additionally, the first
40
phase of the Northeast trunk expansion will begin which are diverted from the landfill include
in FY 99, costing $650,000. $500,000 is also aluminum, glass, plastic, newspaper, and yard
budgeted in FY 99 for west side sewer service. waste.
$400,000 is approved for an odor control project. The FY 99 approved budget recommends a rate
The initial phase of the Lick Creek Plant expansion reduction for both residential and commercial
is projected to cost $750,000 in FY 99. Total customers. A $1.00 per month reduction in single ..
costs for the plant are estimated at $7,750,000. family residential collection, a $0.50 per month
$444,000 is also approved for the second phase of reduction in apartment collection rates and a 5%
the Eastgate Residential Rehabilitation project. reduction in commercial rates is included in the FY
99 budget. The approved budget also includes
Sanitation $3,050,382 service level adjustments, of $176,000, for an
Solid Waste Collection is provided as an enterprise additional truck and two Route Managers for the
service with service fees that are intended to cover residential rear end load brush/bulky item collection
the cost of service. The Sanitation Division in operation. The residential routes are expected to
College Station provides a number of services to reach their capacity in FY 98 making the addition
meet local needs and desires in providing collection of this additional route necessary. Other service
of municipal solid waste. These include providing level adjustments include $15,000 for the purchase
residential containers, curbside recycling, brush and of additional roll off containers, $35,100 for an
grass clipping collection, and the removal of expansion of the recycling program to include four-
virtually any waste that may be disposed of in the plexes, and the creation of a recycling awards
local landfill or through composting. Commercial program with an approved budget of $10,000.
service is also a self supporting service provided to These award funds will be used to reward
local businesses. The Commercial service provides individuals and groups for programs that protect
collection in small and large plastic containers the environment and reduce hazardous waste. .
serviced with side load automated collection
equipment. Customers with greater volumes can Additionally, the Sanitation Division is taking over
use the front load collection equipment and responsibility for the City's street sweeping
containers or roll off containers. operations from the Streets Maintenance Division.
The total cost for this operation is $82,459.
REFUSE COLLEC I LD
Drainage - Operations $286,524
30000
20000 - o RESIDENTIAL Drainage issues have been critical in the last several
• I0000 ,. 0 COMMERCIAL years in College Station. Drainage issues can
'o ' ' "' impact both health and public safety, as well as
97 98 EST. 99 •
Transportation and Mobility issues. The Drainage
PROP.
service level provides a drainage maintenance
program that keeps the storm carrying capacity of
The above graph illustrates the increasing volumes, the system adequate in College Station. Mowing of
in tons, of refuse collected and disposed by the rights of way and creek cleaning are the primary
Sanitation Division. ways this service level is provided.
Two service level adjustments are included in the
Recycling approved Drainage operations budget for FY 99.
One is the purchase of a 3/4 ton pickup truck and
2700 radio for $25,750. This pickup will enable
drainage crews to respond to calls and minor
1800 _.: problems without having to use a dump truck if it is
900 V;.- ID Recycling not warranted. The other adjustment is the
0 purchase of additional drainage maintenance
97 98 99 materials for S10,000. .
EST. PROP.
g y -
Draina a Utility CIP $1,525,000
This graph illustrates the tons of residential refuse The Drainage Utility was approved by the City
diverted from the landfill and recycled. Materials Council in 1996. In FY 99, capital projects of
41
•
$750,000 for Wolf Pen Creek channel to improve the condition of drainage facilities in the
improvement are scheduled. There is also City. The drainage system in College Station will
$750,000 in Bee Creek capital improvement be inventoried and evaluated to determine it's
projects scheduled. overall condition. The third strategic issue is issue
#18 Regional Water/Wastewater Authority.
Staff time will be spent addressing this issue.
Other Health & Public Safety $116,540
• Expenditures
The Health Department provides health services to
the citizens of Brazos County. These services
include restaurant inspection, and health services
for lower income residents. The approved FY 99
Health Departments budget is $86,540.
The Brazos Valley Council on Alcohol and
Substance Abuse (BVCASA) has requested
$25,000 from College Station in FY 99. These
funds are used to operate a Straight Talk Hotline to
provide 24 hour routine information and referral to
community resources for individuals with alcohol
and substance abuse problems.
• The Retired and Senior Volunteer Program works
• as a clearinghouse for volunteer services for non-
•
profit agencies in the Brazos Valley including health
care organizations. $5,000 was included in the FY
99 approved budget for this organization.
• Brazos Valley Solid Waste
Management Agency $4,177,695
The Brazos Valley Solid Waste Management
Agency(BVSWMA) is a cooperative arrangement
between the Cities of College Station and Bryan to
provide solid waste disposal service. The agency is
responsible for running the landfill, developing and
implementing alternative disposal programs for
• waste that cannot be placed into the current landfill
site, and providing for long-term disposal for the
two cities and other customers of the agency. The
BVSWMA is not included in the overall City budget
summary.
Strategic Issues
•
Three of the top 20 1998 Strategic Issues address
the Health and Public Safety Vision Statement.
The first 3 of these issues are directly related to
drainage concerns. The first is issue #1 is Wolf
Pen Creek Drainage and is designed to
specifically develop a plan for the maintenance and
operation of the drainage system within the Wolf
Pen Creek Corridor. The second strategic issue
under this vision statement is issue #13
Drainage Maintenance. The goal of this issue is
42
4. EDUCATION/INFORMATION $877,445
Citizens benefit from access to broad-based information and
knowledge
Providing education and information services is vital in ensuring that citizens in College Station receive the
information they need. It is also important to provide facilities such as a library to allow citizens to find
information they need on a variety of subjects and to provide opportunities to have a better informed and
well educated community. Education and Information services are provided in several ways by the City of
College Station. These include the provision of library services as well as through the Public Relations and
Marketing activity. Individual departments also play a major role in providing information to the citizens of
College Station.
APPROPRIATIONS - EDUCATION/INFORMATION
P/R
20%
Bush Library
Library
74%
Library- Operations $649,391 Public Relations and Marketing $178,054
Library services are provided in College Station The Public Relations and Marketing division is
through an agreement with the City of Bryan Library another part of the provision of information services
system where a branch of that library operates in in College Station. This service provides timely,
College Station. In March 1998, the College Station factual, and understandable information to College
library moved into a newly constructed building Station households and to the news media. Press
funded through the 1995 General Obligation Bond releases and news articles are examples of ways
Authorization. This was necessary due to the information about the City is provided to the
inadequacy of the lease space previously occupied by community. One of the newest means of providing
the library. The FY 99 budget includes the following information has been through the establishment of a
SLA's: $20,000 to open the library for an "Home Page" on the internet. This internet site has
additional 6 hours per week; and $291,348 to pay proven to be a valuable resource for the community.
for books and other miscellaneous equipment and The webpage allows people with computer internet
furniture which has been funded entirely through access to obtain information about the City.
local donations.
The FY 99 approved budget includes one service
level adjustment enabling the Public Relations and
Circulation Marketing division to improve these services.
$25,000 has been approved to allow for the
240,000 distribution of bond election public information.
180,000 _ Other Education/Information $50,000
120,000 7 Expenditures
60,000 $50,000 has been included in the approved FY 99
0 " budget for the George Bush Presidential Library.
93 94 95 96 97 The City of College Station has contributed
$150,000 over the past three years for the
completion and operations of the library. The library
has drawn a large number of tourists to College
The above graph illustrates the circulation of volumes Station following its opening in November 1997. It
at the branch library. continues to provide significant educational
43
opportunities for visitors and members of the
community.
Strategic Issues
One of the top 20 1998 Strategic Issues address the
Education/Information Vision Statement. Issue #19
Communication with Citizens Including Youth.
The goal of this issue is to prepare a
communications plan that will include all College
Station audiences, including the youth of the
community.
•
44
5. QUALITY SERVICE $9,268,546
Citizens benefit from value and quality of service delivered at a
reasonable tax rate.
Quality Service is provided by the City of College Station in many ways. Providing quality at a reasonable
cost is one of the ways the City is a good steward of the its revenues. Within the College Station City
organization are many areas that provide support to those departments that provide key services to the
citizens. These internal services include General Government, Fiscal Services, Technology and Information
Services, and Fleet Services. Quality Service helps ensure that the front line service providers can provide
the best possible service at the lowest possible cost.
APPROPRIATIONS - QUALITY SERVICE
GEN. PUB. FISCAL
GOVT. WORKS SERV.
16% 3%o 20%
FLEET � 4.rwyrr.
SERV.
10%
FACIL. OTIS
MAINT. UTIL. 29%
9% BILLING
13%
Fiscal Services $1,893,979 has allowed more cases to be heard by the Court,
The Fiscal Services Department provides Fiscal and allows for a quicker disposition of cases
Administration, Accounting, Purchasing, Risk requiring a judge. In FY 99, a service level
Management, and Budget services to the rest of the adjustment of $30,500 was approved to increase
City organization. It also oversees the operations of overtime for police officers conducting warrant
the Municipal Court. Fiscal Services Administration investigation. This will increase revenues by an
oversees the other areas of the Department and estimated $105,000 a year by increasing fine
handles cash and debt issues for the City. Fiscal collections.
Services ensures all funds are invested prudently.
The Office of Management and Budget prepares,
The Accounting and Purchasing activities work monitors and reviews the annual budget. The office
closely together to ensure that purchases are made is also responsible for providing management and
and recorded properly following all rules and organization review services to City departments.
guidelines. The Risk Management function seeks to Several organization studies and reviews were
ensure that the City's exposure to physical and conducted in FY 98 that have resulted in improved
financial losses are minimized. This is done through work processes and service provisions. Efforts will
a number of programs that address worker safety. continue in this area to ensure all work processes
are continually reviewed and improved.
1998 Operational Improvements
Accounting and Purchasing have automated the Average Number of Cases Filed Monthly
following activities for more efficient services:
Distribution of interest income; Reporting of 2,000
employee injuries to the Texas Worker's 1,500 , ❑Traffic
Compensation Commission; Forwarding of child i,000 - ®Parking
support checks; Reporting of insurance claims; 500 ❑State Law
and Standardization ofthe bid 0 City Ordinance
process. 93 94 95 96 97
Municipal Court collects the fines and fees for the The above chart illustrates the monthly average
City. In FY 97 the City Council approved making number of cases filed in the Municipal Court
the Municipal Court Judge a full time position. This
45
Services(GIS) budgeted $30,200 for the addition of
Average Number of Cases Set for 6 high speed computers and related training to
Court (Monthly) increase the speed and utilization of GIS internally.
Management Information Services (MIS) had several
1,000 SLA's authorized, including: $25,850 for
maintenance on the Customer Information Services
500 system; $62,000 to upgrade the Microsoft desktop
0 I0' , 4 ' r r rt..; r software to a single user's license; $25,000 for
1993 1994 1995 1996 1997 training on the work order system included in the
' , new Customer Information Services system;
• $36,866 for the addition of 1 Micro Computer
The above chart demonstrates the increasing case Specialist for the mobile data communications; and
• load for Municipal Court. $55,000 to make the network servers fault tolerant.
Office of Technology and $2,572,132 Personal Corn puters
• Information Services
The Office of Technology and Information Services
provides a number of internal services to the City 5 0 0
400 __
. ' organization. Among the services provided are: 1) s 0 0
Radio and telephone communications; 2)Integrated 2 0 0
Data Services including computer technology at the i o o __
micro computer to mid range computer level and o 1 I
geographic information services; 3) Printing and 95 96 97 98
mail services; 4) Utility customer service through the
metering, billing and collection of utility revenues. The above chart illustrates the growing number of
personal computers in the city.
The Department manages the franchise agreements
• the City of College Station has with In FY 98, the Print/Mail and Communications
telecommunication, cable and natural gas providers functions became internal service funds. Print/Mail
in the community. is responsible for providing printing and mail
services to departments in the City. Print/Mail has
As technology has grown in recent years so has the an approved SLA of $21,824 for a new postage
. use of technology by the City. As a result, the need machine. The Communications activity is
. _ to have high quality service in the computer and responsible for the maintenance of the telephone,
• communication areas has grown. radio, and other communications systems used by
the City of College Station. The following SLA's
The adopted budget for FY 99 includes a number of are in the Communications FY 99 budget:
service level increases. In the administrative $43,600 for a 24 hour City Hall phone system;
function there are funds budgeted to pay for the $7,000 to upgrade the telephone Meridian mail
following SLA's: $15,330 for utilities on the new software for year 2000 compliance; $41,000 for
Utility Customer Services building; $36,361 for the maintenance of the fiber optic switch
computer hardware/software to be used for a equipment; and $19,970 to replace the five-year
• "paperless" council; and $10,000 for a centralized old paging transmitter. Most of the funds for the
customer services survey to obtain citizen's feedback postage machine, 24 hour City Hall, and the
• on how they wish to access customer service in the paging transmitter are budgeted in the Equipment
various departments. Replacement Fund.
1998 Operational Improvements 1998 Operational Improvements
The Office of Technology and Information MIS made the following improvements for 1998:
Services increased the interactive features of the 1) Moved the Public Safety system to the GIS
City's Internet home page. Now citizens are able midrange computer in order to reconfigure Public
to access City Council minutes, send Safety computers with no downtime.2) Saved
• applications, report crimes, etc. $10,000 upgrading a test UNIX computer to test
• for year 2000 compliance instead of leasing
Integrated Data Services has several service level midrange computers.
adjustments for FY 99. Geographic Information
46
Utility Billing $1,243,359 Additionally, Facilities Maintenance performs some
Utility Billing is responsible for the metering, billing, minor building construction and remodeling
and collection of electric, water, waste water, activities. The Division also manages facility repair
sanitation, and the drainage utility fees. Utility funds that have been included in the budget
Billing has several service level adjustments in the in recent years. This ensures that facilities and
Meter Reading activity center. $11,600 was equipment are repaired and replaced in a timely
transferred to Meter Reading from Billing manner to avoid higher repair costs that would
Collections in combination with new funds of otherwise occur.
$23,253 for an approved SLA of $34,853 to add
one Meter Reader position, related supplies, and The Facilities Maintenance budget includes
extra temporary/seasonal and overtime funds. The maintenance costs for a number of buildings that
following SLA's are also included: $1,600 to will either come on line in the coming year, or
upgrade a regular cab pickup truck to an extended whose warranties will expire during the same time.
cab and $54,800 for replacement of the Itron These buildings include the new Utility Customer
Meter Reading equipment which will increase the Service building, which will cost $18,860; the
speed and accuracy of services. Business Center, for $2,400; Fire Station #1, for
$8,500; the Patricia Street Promenade, for
$2,200; and the new Library, for $13,600.
Utility Bills Mailed Facilities Maintenance is also upgrading a 1/2 ton
pickup in the fleet replacement schedule for next
300,000 year to a 3/4 ton in order to safely tow their
Q scissors lift. The upgrade will cost $8,000.
200,000- ,
100,000- :'
93 94 95 96 97 2,500 400,000
2,000 - — 300,000
1,500
1,000 200,000
The above chart demonstrates the steady growth in 500 100,000
w
the number of annual utility bills mailed by Utility 0 0
97 98 99
Billing. EST. PROP.
#OF WORK ORDERS
1998 Operational Improvements —40--SQ. FOOTAGE
Utility Billing changed the way bank drafts are
sent, resulting in significant cost savings. The
automation and encoding of the drafts saves The above chart illustrates that an emphasis on
Utility Billing approximately $325 per month. preventative maintenance has kept the numbers of
work orders stable while square footage maintained
Fleet Services $960,282 continues to increase.
The City of College Station has a fleet of over 400
vehicles and heavy equipment used to provide Public Works Administration $271,240
better services to the citizens of College Station. This is the administrative division of the Public
Nearly every service provider in the City depends Works Department which includes Streets,
on having a reliable fleet of vehicles to provide Drainage, Fleet, Traffic, and Solid Waste Collection.
services. These include Police and Fire services, Because the other activities of this Department have
Solid Waste Collection, Public Utilities, and many been split among a number of vision statements,
others. The Fleet Services Division manages the Quality Service was the most appropriate place to
fleet and performs preventive maintenance and put this activity. Public Works Administration is the
vehicle repair. primary customer contact point for these activities.
Facilities Maintenance $870,338 General Government $1,457,216
The Facilities Maintenance function provides Several administrative activities are included in the
support services to the front line departments General Government Department which are
through the upkeep and maintenance of City described below. This discussion does not include
facilities. This includes all City buildings and Public Relations/Marketing which is included in
equipment such as air conditioning units. Vision Statement #4 Education/Information.
47
•
customer service. This issue is being addressed
The Mayor/Council activity is accounted for in this through a Service Level Adjustment for a
Department. The City Secretary's Office is centralized customer service survey. This survey
• • responsible for elections, records management, City seeks citizen feedback to determine how different
Council support and other activities. A service level segments of the population wish to access city
adjustment for $18,000 to pay for the expenses services.
associated with the bond election was approved.
• The fourth issue is #15 - a "Paperless" Council.
The City Manager's Office is responsible for the day There are several objectives in this issue including
• to day operations of the City, and for providing the following: Re-evaluation of the current Council
recommendations on current and future issues to agenda packet contents to determine level of detail
• the City Council. Another key support area for the desired; Reduction of the volume of paper currently
• service providers in the organization is the Legal required to assemble the Council agenda packets;
Office. The Legal Office provides legal services and and the implementation of technologies that
support to the City Council and the City staff. enhance access and streamline the delivery of
Council agenda packet information. A service level
The Human Resources Department is responsible adjustment was approved to purchased hardware
for helping hire and retain the most suitable and software to address this issue.
candidates for jobs. Human Resources provides
training activities, and administers the The fifth issue under this vision statement is#16 -
. , • compensation and benefits program in the City. Regionalism. The goal of this issue is to facilitate
the development of effective plans and service
1998 Operational Improvements delivery through the use of regional approaches and
Human Resources has computerized the tracking regional cooperation. The objectives of this issue
of the following: employees on family medical include the following: the development of a vehicle
leave, employee attendance, and the training for discussion of planning and service issues on a
•
• records used to calculate skills based pay. This regional basis; the increase of staff support devoted
change improves the ability to accurately track to the effort; and the initiation of action on high
• information about employees. priority regional issues.
Strategic Issues The sixth issue is #17-the City Hall Center.
Seven of the top 20 1998 City Council strategic This issue's goal is the development of a detailed
issues are under the Quality Service Vision•
implementation strategy for a new municipal
Statement. The first is #9 - Streamline complex with consolidated facilities. This will be
Development Process. This issue is being achieved through the utilization of the City's
addressed through a team examining ways to facilities study, comprehensive plan
improve the quality of development services recommendations, and CIP committee
• provided to the City's customers. Work processes, recommendations.
along with processes designed to facilitate The last issue addressed in the Quality Service
development, are being examined in College vision statement is#20 - CIP/Cemetery. The
Station to determine if there are areas where goal of this issue is to develop a process and
improvements can be made.
•
implement developing a list of capital projects that
The second issue under this vision statement is #10 will be presented to the City Council and ultimately
- Volunteer Program. The goal of this issue is to to the voters for action as a bond election. The
develop a pilot volunteer program that will use City will be issuing public information concerning
• this issue prior to the bond election.
community groups, community service workers,
senior citizens, youth, college students, and
•
interested others to use City resources more
•
effectively and efficiently. City staff will be
organizing this program in FY 99.
The third issue is #14 - Centralized Customer
Service Function. The goal of this issue is to
evaluate and implement processes, methods, and
technologies that improve citizens access to
48
6. CULTURAL ARTS $209,029
Citizens benefit from availability and development of visual and
performing arts. .
Cultural Arts are provided in a number of ways in College Station. Cultural Arts are important in a
community and provide some of the amenities that can make it a special place. Many of these are not
provided by the City; instead, organizations such as Texas A&M University provide many of these services
and programs. The City does, however, provide funding for the cultural arts through the Brazos Valley Arts
Council. This organization serves as a clearinghouse for other arts related organizations.
APPROPRIATIONS - CULTURAL ARTS
Arts Council of BV
100%
The Arts Council of Brazos Valley $209,029
The City of College Station provides funding to the
Arts Council of Brazos Valley each year through
proceeds from the Hotel/Motel Occupancy Tax
Fund. The Arts Council uses these funds to offer
the following programs and activities: 1) Local
Color Art Gallery and Store; 2)Art Classes at Art
Space; 3) an Annual Grant Program to provide
local non-profit organizations with financial support
for arts-related projects; 4) Scholarships; 5)Arts
Education; 6)ArtiFacts publication; and 7)Arts in
Public Places.
The City of College Station works with the Arts
Council through the Parks and Recreation Director,
who serves as the liaison to the organization.
Cultural arts are also provided by the City through
some of the programming at the Wolf Pen Creek
Amphitheater and various other Parks and
Recreation sponsored programs.
During FY 98, the Arts Council funded the First
Annual Outdoor Sculpture Project. This public art
program placed outdoor sculpture at three sites in
College Station over a nine month period. An
approved increase of $20,000 in the FY 99 budget
will permit the Arts Council to continue with the
program and to purchase a piece of the art for
permanent display.
49
7. EMPLOYMENT/PROSPERITY $43,815,578
Citizens benefit from an environment that is conducive to providing •
diverse employment opportunities.
The encouragement of employment and prosperity is one of the key goals of the City policy makers. This
is achieved in a variety of ways including economic development efforts to recruit and retain businesses in
and to College Station. Redevelopment efforts in areas such as Northgate are designed in part to
encourage an increase in prosperity. Business Park development is also critical to the City's efforts to
• provide diverse employment opportunities. The Electric Utility encourages employment and prosperity by
providing some of the key resources businesses need. Employment and prosperity are also promoted
through the activities of the Convention and Visitors Bureau and the Brazos Valley Sports Foundation.
APPROPRIATIONS e EMPLOYMENT/PROSPERITY
Comm.Dev. ED Activities Northgate
CVB+BVSF Fund 5% 8%E&CD
2% 10% 1%
y
a • Electric CIP
• rr
Elec.Div. EDC
0%
57%
Economic and Community $651,375 $2,327,781 in unexpended funds from previous
Development years' grants available for community needs.
The Economic and Community Development
Department is responsible for coordinating Economic Development $170,000
Corporation
economic development activities in College Station. The Economic Development Corporation is a joint
These activities include marketing the Business agency funded by the Cities of Bryan, College
Center in College Station as well as the rest of the Station, and Brazos County. The EDC promotes
Cit• y for new business activity. The department the Brazos County region for economic
director serves as the staff liaison to the Economic development prospects. In FY 99 the EDC has
Development Corporation. The only service level received $10,000 over their FY 98 budget for a
• adjustment approved in FY 99 is an SLA in the total of $170,000.
• amount of $18,315 to develop a comprehensive
business plan for the City. Economic Development $2,367,791
Community Development Fund $4,430,781 Activities
The Community Development division helps A number of Economic Development activities are
provide low cost housing and other public approved in the FY 99 budget. Phases II and III of
assistance through community development block the College Station Business Center are budgeted
grant funds from the federal government. These to be built in FY 99. $844,164 has also been
funds are used to assist low to moderate income budgeted for economic development incentives for
residents of College Station. Assistance is provided FY 99.
in areas including housing, public agency funding, Northgate $3,460,000
public facility improvements, and economic Northgate is the oldest commercial district in
development. Community Development grants College Station. It has a number of churches and a
for FY99 include $1,179,000 in CDBG funds, residential area as well. The revitalization of the
$498,000 in HOME funds, and $20,000 in Northgate area has been a top priority in recent
program income. $406,000 has also been years. It is hoped these efforts in Northgate will •
• appropriated from the Cedar Creek Project. In have a positive effect on the businesses in the area
addition to these funds, there is expected to be and will encourage additional redevelopment in the
50
area over time. In FY 99, $3,000,000 is budgeted approved electric capital projects include routine
for the construction of a parking garage in service and system extensions due to new
Northgate. The remaining $3,310,000 will be development in the community and residential and
spent in future years. The Cherry Street Project is thoroughfare street lighting. $1,104,000 has been
$460,000 of the $525,000 approved in the FY 99 approved for underground capacity improvement.
budget. Funds in the amount of $515,000 are approved
for electric service extension to the Business
Electric Department $24,911,324 Center. $1,645,000 is included in the FY 99
The Electric Department is responsible for approved budget for the construction of the new
providing cost efficient and reliable electric service customer information services building. This facility
to the citizens, businesses, and institutions in is expected to be completed in the spring of 1999.
College Station. Electric service is critical to the In addition, $1,390,000 has been approved for
ability to encourage new employment and community enhancement and $400,000 approved
prosperity in the City. to continue the fiber optic loop.
The approved FY 99 Electric Department budget
Convention and Visitors Bureau $621,260
includes service level adjustments totaling The Bryan-College Station Convention and Visitor
$323,000. The largest Service Level Adjustment,
$135,000, will be spent on a strategic plan to Bureau is an important component in the
allow the Electric Utility to meet the competitive encouragement of employment and prosperity
market expected in the near future. This is very opportunities. The Convention and Visitor Bureau
works to encourage tourism into the Bryan and
important, considering that a large portion of city College Station area. The approved budget for FY
revenues come from electric sales. Other service 99 is 2%less than the FY 98 adopted budget. This
level increases include $113,000 for various is due in part to the fact that $99,500 in funding
equipment that will better enable the electric for the Sports Foundation has been taken out of
division to provide quality service. Additionally, the CVB Budget. The budget does include an
$7,000 will be spent to fund a state mandated increase of$88,260. This increase is for
program wherein local residents call a statewide additional tourism activities and additional
number before they begin digging around electrical convention sales activities. This approved increase
lines. The state then informs the city of the various is below the requested increase of $99,600. •
request so they may mark the locations. Another
$15,000 will be spent in facility improvements for Brazos Valley Sports Foundation $122,000
the warehouse division.
The Brazos Valley Sports Foundation is an
organization created to develop and promote the
Comparison of Purchased Power interest, participation and acquisition of sporting
(cents/kWH) events in Bryan-College Station. The Sports
Foundation requested a total of $135,000. The
5 approved budget implements an increase of
4 `t\� $22,500 in additional funding for a total approved
3 t 4 -+-CS
2 - -APPA budget of $122,000. Included in the total is a
1 _-.. $5,000 request for marketing a Sports Weekend
o I I Package program. A portion of the request by the
94 95 96 97 98 Sports Foundation was to create a larger reserve
fund. This portion of the request is not
The graph above compares the American Public recommended because the City of College Station
Power Association's average power cost with the provides the primary support to the Sports
average price paid by the City. The last two years Foundation.
show that the City has reduced its cost below the
average APPA cost. Strategic Issues
Four of the top twenty City Council Strategic Issues
Electric - CIP $7,081,047 for 1998 are in the Employment/Prosperity Vision
While many Electric capital projects are funded Statement.
from current revenues, others require the use of
electric revenue bonds. Approximately $7 million
is approved for electric capital projects from both
current revenues and electric revenue bonds. The
51
Issue #2 Economic
Development/Marketing/Business Center
Recruitment is addressing the need to recruit new
businesses to locate in the Business Center at
College Station. Several location announcements
have been made and efforts will continue to attract
and locate new businesses to College Station. The
infrastructure of phase 1 of the business park is in
place and efforts are now focusing on the
• recruitment of acceptable businesses to the facility
which will result in an increase in employment to
the City. Phases II and III are in various stages of
development.
The second is issue #4, Northgate
Revitalization Development Implementation.
The revitalization of the Northgate area in College
Station has been one of the top priorities of the
• City for several years. The purpose of this effort is
to improve existing conditions in the area and also
provide a catalyst for new investment and
development to occur.
The third is issue#6, Power Supply Contract.
The goal of this strategic issue is to obtain a
contract for electric power supply from a reliable
source at a competitive price. This will be done
through negotiation with various providers where
the city can buy power at wholesale and provide
residents with reliable and economical electricity.
The fourth is issue #7, Tourism
Development/Marketing/Attraction. The goal
of this vision statement is to develop a plan to
•• enhance tourism in the community which in turn
• increases sales tax revenue. This will be done
through the formation of a Tourism Advisory
•
Council and by improving internal marketing efforts
by the City.
•
52
8. CIVIC PRIDE $2,040,106
Citizens benefit from well planned, attractive residential and
commercial areas, and from preserving historic areas.
Civic Pride is a critical part of what makes a community a good place to live. The City Council has
identified this as one of the key policy areas for the City. Planning and development policies are critical
because these have the greatest long term impact on community image and how citizens feel about their
neighborhoods.
APPROPRIATIONS - CIVIC PRIDE
Other
Engineer 3%
23%
Dev.
Serv.
74%
Development Services $1,507,714
The Development Services Department administers Building Permits Issued
new development in the City. The development
process includes the planning and building Soo -
functions as well as the development coordination 600 ❑Commercial
activity. Also involved in the development process 200 ■Residential
are other areas including the Fire Department and 0
Public Utilities. 94 95 96 97 '98
There are three approved service level adjustments "98 Jan June
in Development Services. An SLA was approved
for $47,702 to develop a neighborhood planning The graph above shows that the first six months of
program. This program would address the growing 1998 were indicative of strong growth. If the
concerns and needs of existing neighborhoods and second six months keeps up with the growth of the
areas. A senior planner would be added to the first six months, 1998 will set an all time high for
staff to run this program. Another SLA for the number of permits distributed.
$6,050 was approved to allow building inspectors
to perform after hours inspections for developers
who are unable to meet during regular business
hours. This is a customer service issue and will Engineering Division (PW) $478,392
allow a higher level of service to be provided. It The Engineering division is responsible for the
was also approved that fees be charged to recover administration of the City's capital improvement
the cost of this program. A third SLA was plan. This includes the building of projects
approved for $8,790 to account for an increased approved as part of bond elections such as streets,
cost in publishing legal notices for the planning fire stations, libraries, and others; as well as capital
division. projects for the public utilities such as electric,
water, wastewater, and drainage projects.
Development Services works to ensure that the
zoning, subdivision, drainage and other ordinances Other Civic Pride Activities $54,000
are complied with. This ensures the community Several outside organizations provide services that
develops in a manner consistent with the policies impact civic pride. The first is Brazos Beautiful.
established by the City Council. This organization focuses on a number of
community enhancement areas including
53
•
beautification and litter reduction, waste
minimization and recycling, and public relations
and education in these areas. The Brazos Beautiful
approved budget for FY 99 is $37,000. $17,000
. • of that amount is for their base budget. The other
$20,000 is for a beautification grant to enhance
the gateways into the City. $5,000 was funded in
FY 98 for a beautification grant and they desire to
continue the process. The Noon Lion's Club has
again requested and received funds to purchase
fireworks for the annual 4th of July fireworks
• display in 1999. The approved budget is $8,000.
The Sister Cities Association has received $9,000
for FY 99. This organization establishes ties with
other cities in the world and corresponds and has
visitor exchanges. Groups from the sister cities
make trips here and delegations from this area visit
•
' the foreign cities.
•
Strategic Issues
• Three strategic issues are under the Civic Pride •
Vision Statement.
Issue # 4, Northgate Revitalization, is related
to this vision statement. It is accounted for in the
Employment/Prosperity vision statement. •
• . Issue #11, Neighborhood Policy, is related to
this vision statement. This statement is meant to
enhance the quality of life in neighborhood areas
and facilitate implementation of the comprehensive
plan. This will be done by addressing
neighborhood issues through a small-area planning
• • process that includes resident established goals and
• visions.
•
• Issue #12, Comprehensive Plan
Implementation, is also related to this vision
statement. Development Services will play an
integral role in the implementation of the
Comprehensive Plan. The goal of the CP is to
implement it's elements (Land Use, Thoroughfares,
Water/Wastewater, Parks and Open Space, and
Urban Design)through specific measures and
timetables.
•
54
FINANCIAL
I SUMMARIES
55
. GENERAL FUND
The General Fund is used to account for all activities Approximately $78,600 of property tax that
typically considered governmental functions of the would ordinarily have gone into the General
city. These include Public Safety, Public Works, Fund will go to the Wolf Pen Creek Tax
• • Parks and Recreation, Economic and Development Increment Financing(TIF) Fund.
Services, the support functions for these areas, and
•
the administrative functions for the city. 2. Sales Tax is projected to be up 4.0%over the
FY 98 year end estimate. The FY 98 estimate
• The General Fund for the 1998-99 fiscal year(FY of $11,336,000 is based on a regression
99) is influenced by current policies and any analysis using historical revenues and future
approved policy changes. The policies include estimates of personal income, retail sales, and
. inter-fund equity; maintaining a balance between retail employment. Good economic conditions
revenues and expenditures; and maintaining the contributed to higher than normal growth in
• level of service currently provided as the city sales tax revenue.
experiences residential and commercial growth.
The City is committed to look for ways to improve 3. Mixed Drink and Franchise Taxes are projected
• service delivery and the efficiency of its' operations. to increase 2.2%or approximately $33,200.
In FY 99, there are some minor changes involving This is due to normal growth and inflationary
different departments in the General Fund. The factors.
Police department has reorganized itself internally,
• reducing the number of divisions to eight. The 4. PermitRevenue for FY 99 is projected to
• . street sweeping function of Public Works in the decrease 10.2%from the FY 98 year-end
• Streets activity center has been moved to the estimate. Good economic conditions has caused
Sanitation Fund. The Office of Management and a higher than normal growth in building activity
Budget has moved into the Fiscal Services
• department in an effort to more effectively provide in recent years. The conservative estimate
support services to other departments. The Teen above reflects a return to normal levels of
Court program has moved into the City's Manager's growth. A service level adjustment for $6,050 is
activity center. It has been expanded to include included to increase building inspection fees for
other community programs that facilitate after-hour weekend inspections.
' • communication with the City's citizens.
5. Government Grants are estimated to increase by
• The approved FY 99 General Fund revenues are $42,252 in FY 99. A federal Community
• $25,337,501, a 3.7%increase over the FY 98 Oriented Policing Program(COPP) grant is
•• year-end estimate. The increase is due to normal included in the base budget for $60,672. There
•
growth and inflationary factors and is distributed are $179,650 in approved SLAs which includes
among almost all of the major revenue categories. an additional COPP grant for $141,622 and a
• Also included in the above estimate are approved
service level adjustments for fee increases, grants, police equipment grant for $30,028.
and donations from external sources.
6. Parks and Recreation revenues will increase by
Revenue projections are conservative estimates approximately 5.9% in FY 99. This is primarily
based on historical trends and estimates of due to several approved service level adjustments
economic variables that affect the City's revenue totaling $31,624 to increase fees. Included are
•
stream. Major revenue estimates and assumptions the following SLAs: $9,833 generated from a
• are explained below. $.50 increase in pool fees for lifeguard salaries
. and pool party supplies; $23,297 in team fees
1. Prop_e_rty Taxes are projected to be up about for the athletic leagues and girls softball
• S356,400 over the FY 98 year end estimate. tournament; and $10,000 in participation fees
This is due to an increase in assessed valuation for senior citizen activities. Some of the new fee
. from 1.82 billion to 1.93 billion. About 75.8 increases were approved in FY 98.
million of the increased valuation is due to new
development. 7. Other Service_.Charges include miscellaneous
charges and fees from various departments
The operation and maintenance portion of the within the general fund, primarily Police and
ad valorem tax rate is 16.18 cents per S100 of Fire. Police Department charges are projected
valuation. to increase by 9.8%to $205,000, and Fire
56
Department charges are expected to increase higher than the FY 98 year-end estimate. The
32.8%to $319,330. Overall this revenue increase is due to the inclusion of funding for
category should increase by 3.5%due to an approved service level adjustments that allows the
approved SLA for $86,130 to increase City to address the various "Strategic Issues" and
ambulance fees and other fire prevention fees. "Vision Statements" outlined by the City Council.
The service level adjustments are discussed in detail
8. Fines, Forfeits. and Penalties are principally in the executive summary and in the departmental
ticket and court fines from the Municipal Court. summaries.
They are projected to increase by 12.7%, or
about $160,800 in FY 99. This is primarily due The General Fund has experienced changes in the
to an approved SLA to increase police overtime number of budgeted positions. In the FY 99 base
for warrant investigation. This is expected to budget, the following changes have occurred in the •
increase revenue by approximately $105,000 in number of full-time equivalent positions: 1) one
additional fine collections. The remaining Equipment Operator II position moved from the
$55,800 increase is a conservative estimate Streets activity center in Public Works to the
based on strong growth in this revenue over the Sanitation Fund, 2) a part-time Data Entry Clerk
past several years. position and a part-time Signs Worker position
were removed from the Drainage and Traffic
9. Miscellane�us Revenues include such items as activity centers of Public Works resulting in the
miscellaneous rents and royalties, miscellaneous reduction of one FTE, 3)two full-time regular
donations, collection service fees, sale of Groundsworker positions were added to Operations
abandoned property, sale of fixed assets, etc. in Parks& Recreation which was partially funded
The FY 99 total is $152,500 a decrease of through the reduction of one temporary/seasonal
Groundsworker, resulting in a net increase of one
$36,250 over the FY 98 year-end estimate. FTE, 4) one-half of an FTE was added for part-time
The decrease from the current year end estimate Judges without benefits, and 5)the Teen Court
is due to the unknown and unplanned origin of Administrator position was moved to the City
many of these revenues. Manager activity center and renamed the
10. Return_ox vestment(ROI)transfers from the
Community Programs Coordinator.
enterprise funds are scheduled to be The following list reflects the changes in the number
$5,333,975 for FY 99, a 0.07%increase over of full-time equivalents due to approval of service
the FY 98 year-end estimate. This includes an level adjustments: 1)addition of 6 Police Officer
approved service level adjustment to decrease positions, 2) addition of three Firefighter III
ROI from the Sanitation Fund by $13,925, positions, 3) one Assistant Athletic Supervisor
resulting from an approved rate decrease in position will be added which was funded through
sanitation services. the reduction of two Athletic Assistant FTE's, 4)a
part-time Sr. Citizen's Event Coordinator will be
11. Inv_es w.ente_arnings are expected to decrease by added to increase Sr. Citizen activities, 5)a Pool
about $80,000 over the FY 98 year-end Maintenance Technician position will be funded
estimate. The decrease in the estimate is due to through the use of 1 FTE in the aquatics activity
a reduction in the General Fund balance. center, 6) addition of a Sr. Planner for the
neighborhood planning program, and 7) an
City staff continued to look for ways to reduce additional Microcomputer Specialist position for
expenditures in the FY 99 budget process. The mobile data communications.
Budget Office identified approximately $228,067 in
onetime expenditures that were removed from the There is a net increase of 10 positions in the FY 99
FY 99 departmental target budgets. $300,000 was approved budget over the FY 98 revised budget.
also removed from the budget following the This figure includes an increase of 14.5 full-time
completion of the Teen Center. $2,000,000 was regular positions, and a reduction of 4.5
budgeted in FY 98 to avoid debt for future capital temporary/seasonal full-time equivalent positions.
projects. Projects have been identified for much of
the funding and others will be presented for City The Outside Agency Funding in the General fund
Council approval. FY 99 budget is equal to S132,500. The agencies
that have maintained current levels of funding are
Net Expenditures for FY 99 are expected to be the Brazos Valley Council on Alcohol and
approximately S26.7 million, approximately 0.37% Substance Abuse, S25,000; Retired and Senior
57
Volunteer Program, $5,000; and the SCA Student be used for economic development incentives to
Ambassador program, $9,000. The Noon Lions attract new businesses to the community.
Club requested and received $8,000, an increase of
$825 over the FY 98 revised budget. The Brazos The FY 99 approved budget includes $919,284 for
County Health District also received their requested special projects. $200,000 is budgeted to continue
increase in funding of $2,498 for a new total of the Thoroughfare Street Reconstruction Fund that
$85,500. was established in FY 96. This plan is to build a
• fund that will provide resources for thoroughfare
There is $586,274 budgeted for pay and benefit and collector street rehabilitation in lieu of debt
adjustments in the General Fund for FY 99. The issuance. An additional $76,784 will be used as a
• approved plan will allow for a 3.5%pay increase loan repayment to the Electric fund for a portion of
• .b across the board. It will also provide funds for skills the Northgate Revitalization project. The following
and competency based pay. approved service level adjustments are also
included: 1) $392,500 to be paid to the Texas
Economic Development issues continue to be a top Department of Transportation for streetscape
priority in recent years in an effort to expand upgrades on University Drive, and 2) an additional
employment opportunities. The General fund $250,000 to increase the Thoroughfare Street
budget reflects this philosophy, $183,800 is Rehabilitation Fund.
• budgeted to address these issues. These funds will
•
•
•
•
5H
CITY OF COLLEGE STATION
GENERAL FUND
FUND SUMMARY .
FY 97-98 FY 97-98 FY 98-99 FY 98-99 %CHANGE IN
FY 96-97 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 98 TO FY 99 .
BEGINNING BALANCE $ 6,570,331 $ 7,610,410 $ 7,610,410 $ 5,410,256 $ 5,410,256 .
REVENUES:
PROPERTY TAX $ 2,733,016 $ 2,752,000 $ 2,745,600 $ 3,102,000 $ 3,102,000 12.72%
SALES TAX 9,775,888 10,040,000 10,900,000 11,336,000 11,336,000 12.91%
MIXED DRINK AND FRANCHISE 1,241,617 1,541,400 1,504,200 1,537,400 1,537,400 (0.26%)
LICENSES AND PERMITS 487,300 418,150 586,275 520,700 526,750 25.97%
GRANTS 297,523 164,070 198,070 60,672 240,322 46.48%
PARKS AND RECREATION 562,046 593,000 590,010 593,200 624,824 5.37%
OTHER CHARGES FOR SERVICES 566,788 598,700 624,240 559,900 646,030 7.91%
FINES,FORFEITS,AND PENALTIES 1,177,057 1,540,290 1,265,900 1,321,700 1,426,700 (7.37%)
INVESTMENT EARNINGS 463,990 322,400 491,000 411,000 411,000 27.48%
MISCELLANEOUS 103,043 188,500 188,750 152,500 152,500 (19.10%)
RETURN ON INVESTMENT 5,263,900 5,330,500 5,330,500 5,347,900 5,333,975 0.07%
TOTAL REVENUES $ 22,672,168 $ 23,489,010 $ 24,424,545 $ 24,942,972 $ 25,337,501 7.87%
TOTAL FUNDS AVAILABLE $ 29,242,499 $ 31,099,420 $ 32,034,955 $ 30,353,228 $ 30,747,757 (1.13%)
EXPENDITURES:
POLICE $ 5,885,869 $ 6,420,704 $ 6,420,704 $ 6,393,313 $ 6,972,934 8.60%
FIRE 3,933,553 4,446,001 4,446,001 4,442,682 4,915,466 10.56%
PUBLIC WORKS 3,157,404 4,128,262 4,128,262 4,015,926 4,173,051 1.08%
PARKS AND RECREATION 4,181,608 4,397,437 4,397,437 4,337,760 4,777,299 8.64%
LIBRARY 407,545 604,049 604,049 629,391 649,391 7.51%
DEVELOPMENT SERVICES 1,844,564 1,453,863 1,453,863 1,416,944 1,507,714 3.70%
ECONOMIC&COMMUNITY DEVEL. 569,460 622,956 604,641 621,600 651,375 4.56%
OFFICE OF TECH.&INFO.SYS. 1,788,583 1,830,100 1,830,100 1,584,409 1,936,045 5.79%
FISCAL SERVICES 1,436,615 1,614,467 1,594,467 1,828,046 1,893,979 17.31%
GENERAL GOVERNMENT 1,646,760 1,793,494 1,776,494 1,559,477 1,635,270 (8.82%)
PUBLIC AGENCEY FUNDING 121,434 139,177 139,177 132,500 132,500 (4.80%)
OTHER 10,366 0 0 0 0 N/A .
SPECIAL PROJECTS 276,784 377,034 377,034 276,784 919,284 143.82%
ECONOMIC DEVELOPMENT 483,800 183,800 183,800 183,800 183,800 0.00%
• TEEN CENTER 0 300,000 300,000 0 0 (100.00%)
DEBT AVOIDANCE 0 2,000,000 2,000,000 193,000 193,000 (90.35%)
PAY PLAN ADJUSTMENTS 0 0 0 0 0 N/A
GENERAL/ADMIN.TRANSFER (3,428,990) (3,781,330) (3,781,330) (3,957,044) (4,085,416) 8.04% •
CONTINGENCY 0 227,322 150,000 268,000 268,000 17.89%
TOTAL EXPENDITURES $ 22,315,355 $ 26,757,336 $ 26,624,699 $ 23,926,588 $ 26,723,692 (0.13%)
GAAP ADJUSTMENTS $ 683,266
INCREASE(DECREASE)IN
FUND BALANCE $ 356,813 $ (3,268,326) $ (2,200,154) $ 1,016,384 $ (1,386,191)
ENDING FUND BALANCE $ 7,610,410 $ 4,342,084 $ 5,410,256 $ 6,426,640 $ 4,024,065
59
•
GENERAL FUND -SOURCES
FINES OTHER PROP.TAX
6% 6% 12%
ROI e 9:: %s, �?r c. :2 a ...
kOt
4 .�'e f F,. mot ; i•'sS�� A
,�� if?.. •A' xYid yy, �
� tr
� � � ` ,hue z _
•
3 a SALES TAX • .
OTHER TAXES .... 44%
11%
GENERAL FUND - USES
GEN.GOVT. FINANCE
LIBRARY OTHER o
•
5/o 6%
. •
. 2% 8%
PARKS rr -•� OTIS
15%
6%
•
r •• -,,' .y . ..„�,. r•. POLICE
PUB.WORKS N .; ' a'sue; ' a • ��i3;=s µffia=� °
`xj•a>a 22/o
13%
DEV. SERV. FIRE ECON./COMM. DEV.
16%
5 2%%
60
We're Committed
To Excellence
•
•
DEBT SERVICE FUND
The City's basic debt management policies are Standard&
• explained in the Financial Policy Statements, Bond Type Poor's Moody's
• included in the appendix to this document. The General Obligation A+ _ Al
City is continuing to review its debt Utility Revenue A+ _ Al
• management policies and to address the Certif. of Oblig. A+ Al
• particular concerns and needs of the citizens.
The City strives to issue debt only to meet Revenues in the Debt Service Fund are
capital needs. anticipated to increase in FY 99 by 9.86%from
•
State law in Texas sets the maximum ad the FY 98 year-end estimates, reflecting the
valorem tax rate for a home rule city, such as increased taxable base in College Station and
College Station, at $2.50 per $100 dollars transfers to the debt service fund relating to the
valuation including all obligations of the city. Wolf Pen Creek Convention Center. The debt
The City of College Station's approved ad service portion of the ad valorem tax rate was
valorem tax rate is 42.93 cents/$100 valuation approved at 26.75 cents/$100 valuation for
which would allow the city to legally increase its FY99. The FY 98 debt service tax rate was
• rate by more than five times the current rate. If 27.77 cents/$100 valuation.
• all of that capacity were used for debt service,
• • • the city could legally increase its annual debt It is anticipated that the city will issue $3.052
service requirement by more than seven (7) million of GOBs, $6.1 million in URBs and
times the current budget amount.
$836,000 in COs in FY 99. The GOB issue will
Current policy is to maintain at least 15% of be used for continuing capital projects
annual appropriated expenditures for debt authorized by the 1995 bond election. It is also
service and any associated fees as the Debt anticipated that $400,000 in General
Service Fund balance at fiscal year end. The Obligation Bonds will be called in FY 99. This
fund is in compliance with that policy. will reduce the total amount that otherwise
The most recent debt issues of the City of would be owed on these bonds. Each year an
• •
College Station have earned ratings* from analysis is done to determine what refunding
Moody's and Standard &Poor's as shown in the and call options are available and in the best
next column. interest of the city.
• * The ratings are standard ratings of Moody's and S&P. The highest rating available on S&P is AAA and
the lowest "investment grade" debt issue is BBB. In contrast, Moody's highest rating is Aaa and the
lowest "investment grading" is Bbb.
62
CITY OF COLLEGE STATION .
DEBT SERVICE FUND
FUND SUMMARY
FY 97-98 FY 97-98 FY 98-99 FY 98-99 %CHANGE IN
FY 96-97 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 98 TO FY 99
BEGINNING BALANCE $ 1,191,368 $ 1,978,813 $ 1,978,813 $ 2,153,678 $ 2,153,678 8.84%
REVENUES
ADVALOREM TAXES,ETC. $ 4,801,894 $ 5,043,000 $ 5,009,800 $ 5,132,300 $ 5,132,300 1.77%
INVESTMENT EARNINGS 304,044 164,771 200,771 184,305 184,305 11.86%
OTHER 64,515 89,743 89,743 95,209 95,209 0.00%
TRANSFERS 0 0 0 411,101 411,101 N/A
REFUNDING 6,805,755 0 0 0 0 N/A
TOTAL REVENUES $11,976,208 $ 5,297,514 $ 5,300,314 $ 5,822,915 $ 5,822,915 9.92%
TOTAL FUNDS AVAILABLE $13,167,576 $ 7,276,327 $ 7,279,127 $ 7,976,593 $ 7,976,593 9.62%
EXPENDITURES AND TRANSFERS
GENERAL OBLIGATION BONDS $ 3,649,184 $ 4,326,061 $ 4,326,061 $ 4,531,035 $ 4,531,035 4.7%
CERTIFICATES OF OBLIGATION 564,235 748,315 748,315 437,463 437,463 (41.5%)
WOLF PEN CREEK CONF.CENTER 0 0 0 411,101 411,101 N/A
AGENTS FEES,OTHER COSTS 10,772 51,073 51,073 50,000 50,000 (2.1%)
BOND ISSUANCE COSTS 133,890 0 0 0 0 N/A
REFUNDING 6,816,732 0 0 0 0 N/A
TOTAL OPERATING EXPENSES
AND TRANSFERS $11,174,813 $ 5,125,449 $ 5,125,449 $ 5,429,599 $ 5,429,599 5.93%
INCREASE(DECREASE)
FUND BALANCE $ 801,395 $ 172,065 $ 174,865 $ 393,316 $ 393,316
GAAP ADJUSTMENTS $ (13,950)
. ENDING FUND BALANCE $ 1,978,813 $ 2,150,878 $ 2,153,678 $ 2,546,994 $ 2,546,994
63
. •
•
•
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. . DEBT SERVICE FUND - SOURCES
• . .
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OTHER
. .
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INVEST.EARNINGS 9%
•
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•
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' •
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•
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64
WeTeCOrnrattted
4$41
To Excellence
•
• PARKS XTRA EDUCATION FUND
Established in FY 96, Parks Xtra Education is a Although the majority of classes are taught at
joint effort of the City of College Station and the CSISD facilities, specialty classes are taught at
College Station Independent School District businesses throughout Brazos County. An
(CSISD) to provide community based education example of a specialty class offered by Parks
programs. Xtra Education is a wine tasting class taught at
the Messina Hof Winery. In FY 99 computer
Registration fees provide the primary funding for training classes are scheduled to be offered at the
the Parks Xtra Education Fund. Based on strong newly renovated College Station High School.
demand for the classes offered in FY 98 revenues Within this class, students will work with CSISD
are projected to jump by $25,000, a 42% computer hardware utilizing both College Station
increase. and CSISD owned software.
In FY 98 over 120 classes were offered to FY 99 approved funding for the program is
citizens aged 13 and older throughout the $75,000, an increase of 25%. Of this increase,
community. The majority of the classes are $10,500 is for the purchase of supplies and
offered Monday through Thursday evenings, with computer equipment for administrative use. In
a sampling of classes offered on the weekend and addition these funds will be used to acquire
daytime throughout the workweek. computer software for new classes to be offered
in the Fall.
•
•
• 66
CITY OF COLLEGE STATION
PARKS XTRA EDUCATION
DIVISION SUMMARY
EXPENDITURE BY ACTIVITY
REVISED ESTIMATED BASE APPROVED %CHANGE IN .
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
DMSION FY 96-97 FY 97-98 FY 97-98 FY 98-99 FY 98-99 FY 98 TO FY 99
PARKS XTRA EDUCATION $ 31,338 $ 65,500 $ 65,500 $ 75,000 $ 75,000 14.50%
DMSION TOTAL $ 31,338 $ 65,500 $ 65,500 $ 75,000 $ 75,000 14.50%
EXPENDITURE BY CLASSIFICATION
REVISED ESTIMATED BASE APPROVED %CHANGE IN
ACTUAL BUDGET YEAR END BUDGET BUDGET BUDGET FROM
CLASSIFICATION FY 96-97 FY 97-98 FY 97-98 FY 98-99 FY 98-99 FY 98 TO FY 99
SALARIES&BENEFITS $ 0 $ 0 $ 0 $ 0 $ 0 N/A
SUPPLIES 67 0 0 5,500 5,500 N/A
MAINTENANCE 0 0 0 0 0 N/A
PURCHASED SERVICES 29,763 65,500 65,000 64,500 64,500 (1.53%)
CAPITAL OUTLAY 1,503 0 0 5,000 5,000 N/A •
DMSION TOTAL $ 31,333 $ 65,500 $ 65,000 $ 75,000 $ 75,000 14.50%
PERSONNEL SUMMARY BY ACTIVITY
REVISED BASE APPROVED %CHANGE IN
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET FROM
DMSION FY 95-96 FY 96-97 FY 97-98 FY 98-99 FY 98-99 FY 98 TO FY 99
PARKS XTRA EDUCATION 0.0 0.0 0.0 0.0 0.0 N/A
DIVISION TOTAL 0.0 0.0 0.0 0.0 0.0 N/A
67 .
CITY OF COLLEGE STATION
• PARKS XTRA EDUCATION
FUND SUMMARY
FY 97-98 FY 97-98 FY 98-99 FY 98-99 %CHANGE IN
FY 96-97 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 98 TO FY 99
BEGINNING FUND BALANCE $ 8,428 $ 40,502 $ 40,502 $ 35,102 $ 35,102
REVENUES
XTRA EDUCATION REVENUES $ 61,025 $ 58,400 $ 58,400 $ 75,000 $ 75,000 28.42%
INVESTMENT EARNINGS 2,387 0 1,700 1,600 1,600 N/A
•
TOTAL REVENUES $ 63,412 $ 58,400 $ 60,100 $ 76,600 $ 76,600 31.16%
EXPENDITURES
XTRA EDUCATION PROGRAMS $ 31,338 $ 65,500 $ 65,500 $ 75,000 $ 75,000 14.50%
• CONTINGENCY 0 0 0 0 0 N/A
TOTAL EXPENDITURES $ 31,338 $ 65,500 $ 65,500 $ 75,000 $ 75,000 14.50%
INCREASE(DECREASE)
IN FUND BALANCE $ 32,074 $ (7,100) $ (5,400) $ 1,600 $ 1,600
•
ENDING FUND BALANCE $ 40,502 $ 33,402 $ 35,102 $ 36,702 $ 36,702
•
•
68
WeteGoraciaea
4110
r"coeice1lence
ECONOMIC DEVELOPMENT FUND
This is the second year to include the Economic The City has $844,164 available for cash
Development Fund in the budget document. assistance in FY 99. Cash assistance for FY 99
The purpose of this fund is to account for all has been allocated as follows:
funds that are to be used for business attraction
•
and retention. Economic Development Cash Assistance
Revenues for the Economic Development Fund Organization FY 98 FY99
• will be collected from the General, Electric, Universal Computer Systems 120,000 120,000
Cabletime(380 Grant) 7,555 0
Water, Wastewater, and Sanitation Funds. The Development Matching Fund 50,000 50,000
contributions from these funds will total EDC/SCIC Membership 10,000 0
$250,000. Investment earnings of Future Potential 0 674,164
approximately $ 20,000 are also anticipated in Total 187,555 844,164
FY 99. The Economic Development Funds'
As can be seen from the table above, there is
expenditures are comprised of "Cash
Assistance" payments to various business $674,164 in uncommitted funds that, if
prospects. This assistance is aimed at providing uncommitted at year end, will contribute to the
fund balance to be carried over from year to
prospective businesses with start-up
• opportunities and give existing businesses the year. This flexibility will give the city an
•
opportunity to expand their operations. opportunity to work with various new and
current businesses to ensure that College Station
has a diverse and vibrant economy.
•
70
CITY OF COLLEGE STATION
ECONOMIC DEVELOPMENT FUND
FUND SUMMARY
FY 97-98 FY 97-98 FY 98-99 FY 98-99 %CHANGE IN
FY 96-97 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 98 TO FY 99
BEGINNING BALANCE $ 0 $ 318,750 $ 485,181 $ 574,164 $ 574,164
REVENUES
OPERATING TRANSFERS $ 604,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 0.00%
INVESTMENT EARNINGS 30,597 20,000 29,000 20,000 20,000 0.00%
TOTAL REVENUES $ 604,000 $ 270,000 $ 279,000 $ 270,000 $ 270,000 0.00%
TOTAL FUNDS AVAILABLE $ 604,000 $ 588,750 $ 764,181 $ 844,164 $ 844,164 43.38%
EXPENDITURES AND TRANSFERS
CASH ASSISTANCE $ 67,100 $ 588,750 $ 187,555 $ 844,164 $ 844,164 43.38%
OTHER 51,719 0 2,462 0 0 N/A
TOTAL OPERATING EXPENSES
AND TRANSFERS $ 118,819 $ 588,750 $ 190,017 $ 844,164 $ 844,164 43.38%
INCREASE(DECREASE)
FUND BALANCE $ 485,181 $ (318,750) $ 88,983 $ (574,164) $ (574,164)
ENDING FUND BALANCE $ 485,181 $ 0 $ 574,164 $ 0 $ 0
71
ECONOMIC DEVELOPMENT FUND - SOURCES
•
INVESTMENT
• EARNINGS
7%
OPERATING
TRANSFERS
• 93%
•
fr � e����
ECONOMIC DEVELOPMENT FUND - USES
OTHER
0%
R3N"r"�'
CASH ASSISTANCE
100%
72
WeteCorcO,tted
forj
yto
�cellence
13
THOROUGHFARE REHABILTTATION FUND
The Thoroughfare Rehabilitation fund was 1996. The base $200,000 has been
established to account for major approved to again be transferred in FY 99.
•
thoroughfare projects. In 1996, the City An additional $250,000 has been
Council approved the use of this fund and approved to be transferred to this fund
established its' funding. The revenues in from the General Fund for additional
this fund are provided by an annual transfer thoroughfare rehabilitation projects. A
of $200,000 from the General Fund. total of $450,000 will be transferred to this
Interest on investments also accounts for a fund for thoroughfare rehabilitation
small portion of total revenues. projects in FY 99.
In FY 98 approximately $50,000 was Currently, one project has been designated
expended on a project on Welsh Street. as a major thoroughfare project: George
Bush East widening. Approximately
Approximately $600,000 has been $600,000 has been approved for this
transferred since the funds' inception in project from this fund.
•
•
•
•
74
CITY OF COLLEGE STATION
THOROUGHFARE REHABILITATION FUND
FUND SUMMARY
FY 97-98 FY 97-98 FY 98-99 FY 98-99 %CHANGE IN
FY 96-97 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 98 TO FY 99
BEGINNING BALANCE $ 200,000 $ 416,032 $ 416,032 $ 596,032 $ 596,032
REVENUES
TRANSFERS 200,000 200,000 200,000 200,000 450,000 125.00%
INTEREST ON INVESTMENTS 16,032 15,000 30,000 30,000 30,000 100.00%
TOTAL REVENUES $ 216,032 $ 215,000 $ 230,000 $ 230,000 $ 480,000 123.26%
TOTAL FUNDS AVAILABLE $ 416,032 $ 631,032 $ 646,032 $ 826,032 $ 1,076,032 70.52%
EXPENDITURES AND TRANSFERS
STREET PROJECTS $ 0 $ 600,000 $ 50,000 $ 826,032 $ 1,076,032 79.34%
TOTAL OPERATING EXPENSES •
AND TRANSFERS $ 0 $ 600,000 $ 50,000 $ 826,032 $ 1,076,032 79.34% •
INCREASE(DECREASE)
IN FUND BALANCE $ 216,032 $ (385,000) $ 180,000 $ (596,032) $ (596,032) 54.81%
ENDING FUND BALANCE $ 416,032 $ 31,032 $ 596,032 $ 0 $ 0 (100.00%)
$600,000 For George Bush East Project.
$476,032 For Additional Thoroughfare Rehabilitation Projects.
75
GENERAL GOVERNMENT
CAPITAL IMPROVEMENT PROJECTS
•
• FISCAL 1998 99 THROUGH FISCAL 2001-02
PROJECT REVISED •
' PROJECT BUDGET ACTUAL BUDGET ESTIMATED
NUMBER AMOUNT FY96-97 FY 97-98 FY 97-98
BEGINNING FUND BALANCE: 5,737,977 5,675,265 7,770,214
ADDITIONAL RESOURCES:
GENERAL OBLIGATION BONDS 5,300,000 6,200,000 5,738,000
REVENUE BONDS 0 0 0
CERTIFICATES OF OBLIGATIONS 0 12,800,000 5,500,000
INTERGOVERNMENTAL 40,348 0 25,000
INTRAGOVERNMENTAL 976,951 2,625,000 2,300,000
CONTRIBUTIONS 176,804 0 0
. INVESTMENT EARNINGS 435,606 300,000 325,000
OTHER 52,753 156,500 20,000
SUBTOTAL ADDITIONAL RESOURCES 6,982,462 $ 22,081,500 $ 13,908,000
TOTAL RESOURCES AVAILABLE 12,720,439 $ 27,756,765 $ 21,678,214
STREET PROJECTS
ANDERSON ST WIDENING ST9701 598,000 114 550,000 550,000
ANDERSON ST REHAB ST9817 550,000 0 0 0
GRAHAM RD UPGRADE ST9515 2,400,000 0 250,000 250,000
JONES BUTLER PHASE I ST9911 1,253,000 0 0 0
1 GEORGE BUSH EAST ST9804 1,490,000 0 600,000 600,000
•
N.FOREST PKWY ST9912 500,000 0 0 0
. PATRICIA STREET ST9604 905,000 348,161 475,000 475,000
TARROW ST.SOUTH TBD 309,000 0 0 0
• . OVERSIZED STREETS ST9801 599,000 0 145,000 145,000
SW PARKWAY REHAB ST9508 1,122,000 112,834 1,009,166 1,009,166 •
2 CHERRY STREET IMP ST9913 525,000 0 0 65,000
TEXAS AVE.R.O.W.PH II ST9914 400,000 0 0 100,000
TX AVE STREETSCAPE PH II ST9915 500,000 0 0 0
GEORGE BUSH EAST EXT. ST9916 836,000 0 0 0
STREETSCAPE FOR UNIV.DR. TBD 392,500 0 0 0
. UNDESIGNATED ST9917 1,000,000 0 0 0
•
STREET SUBTOTAL $ 13,379,500 $ 461,108 $ 3,029,166 $ 3,194,166
TRAFFIC PROJECTS
TRAFFIC SIGNAL ENHAN. ST9511 1,211,229 0 380,000 380,000
•
CLOSED PROJECTS 272,880 0 0
TRAFFIC SUBTOTAL $ 1,211,229 $ 272,880 $ 380,000 $ 380,000
SIDEWALKS&TRAILS
. MISC SIDEWALKS&TRAILS ST9510 830,000 18,033 150,000 150,000
• BRANDON HEIGHTS GATEWAY ST9708 5,200 5,498 0 0
95/96 ANNUAL SIDEWALKS ST9709 180,000 196,683 0 0
NEIGHBORHOOD/STREEETSCAP ST9802 54,800 0 20,000 20,000
BIKE LOOP ST9409 269,600 55,842 136,159 130,000
MISC. BIKE TRAILS ST9803 180,000 0 180,000 0
SIDEWALKS&TRAILS SUBTOTAL $ 1,519,600 $ 276,056 $ 486,159 $ 300,000
• . 76
APPROVED
BUDGET PROJECTED PROJECTED PROJECTED
FY 98-99 FY 99-00 FY 00-01 FY 01-02
11,300,811 8,034,652 1,696,652 1,996,652
3,052,000 2,670,000 0 0
6,800,000 0 0 0
836,000 0 0 0
925,000 0 0 0
1,227,468 600,000 300,000 200,000
0 0 0 0
750,000 250,000 400,000 400,000
464,450 270,000 270,000 270,000
$ 14,054,918 $ 3,790,000 $ 970,000 $ 870,000
$ 25,355,729 $ 11,824,652 $ 2,666,652 $ 2,866,652
598,000 0 0 0
0
2,150,000 0 0 0
125,000 1,128,000 0 0
100,000 790,000 0 0
500,000 0 0 0
O 0 0 0
O 309,000 0 0
155,000 149,000 0 0
O 0 0 0
460,000 0 0 0 .
300,000 0 0 0
500,000 0 0 0
836,000 0 0 0
392,500 0 0 0
1,000,000 0 0 0
$ 7,116,500 $ 2,376,000 $ 0 $ 0
440,000 380,000 0 0
0 0 0 0
$ 440,000 $ 380,000 $ 0 $ 0
220,000 290,000 0 0
O 0 0 0
O 0 0 0
20,000 0 0 0
136,159 0 0 0
180,000 0 0 0
$ 556,159 $ 290,000 $ 0 $ 0
77
GENERAL GOVERNMENT
CAPITAL IMPROVEMENT PROJECTS
FISCAL 1998-99 THROUGH FISCAL 2001-02
PROJECT REVISED
PROJECT BUDGET ACTUAL BUDGET ESTIMATED
' NUMBER AMOUNT FY96-97 FY 97-98 FY 97-98
PUBLIC FACILITIES
6 NEW LIBRARY GG9502 2,635,000 1,208,774 963,277 963,277
FACILITIES MAINT.BLDG. GG9302 205,000 8,950 106,000 250,000
. PUBLIC FACILITIES SUBTOTAL $ 2,840,000 $ 1,217,724 $ 1,069,277 $ 1,213,277
PARK PROJECTS
BEE CREEK/CENTRAL UPGRADE PK9801 200,000 11,400 200,000 200,000
LINCOLN WAYNE SMITH IMP PK9505 1,370,787 116,144 69,000 1,254,643
MADELEY PARK(CDBG FUNDS) PK9706 150,000 5,390 0 25,000
LEMONTREE RESTROOMS PK9314 30,477 27,882 25,321 0
• EASTGATE PARK IMPR. PK9308 60,000 0 0 0
ATHLETIC PARK ACQUISITION PK9802 1,500,000 0 1,500,000 1,500,000
PARK SUBTOTAL $ 3,311,264 $ 160,816 $ 1,794,321 $ 2,979,643
C.O.AUTHORIZATIONS
AS400 ENHANCEMENT C09802 100,000 0 100,000 100,000
CONVENTION CENTER GG9701 6,000,000 5,000 2,000,000 200,000
DEBT SERVICE 0 0 0 0
C.O.SUBTOTAL $ 6,100,000 $ 5,000 $ 2,100,000 $ 300,000
WOLF PEN CREEK T.I.F. FUND
FUTURE WPC PROJECTS WP9901 102,000 0 156,500 20,000
WOLF PEN CREEK SUBTOTAL $ 102,000 $ 0 $ 156,500 $ 20,000
PARKLAND DEDICATION FUND
ZONE 1 PARK PK9901 6,627 $ 0 0 0
• RICHARD CARTER AREA LIGHTS PK9805 9,000 0 9,000 9,000
ZONE 3(WOLF PEN CREEK) PK9902 126,792 0 0 0
• ZONE 4 PARK TBD 0 0 0 0
EDELWEISS PARK LANDSCAPING PK9707 13,382 13,382 0 0
•
EDELWEISS PARK PK9804 55,000 0 55,000 55,000
ZONE 6 PARK PK9906 108,537 0 0 0
WOODWAY PARK PK9803 310,000 0 83,000 83,000
ZONE 7 PARK PK9907 21,752 0 0 0
ZONE 8 PARK PK9908 358 0 0 0
ZONE 9 PARK TBD 0 0 0 0
• ZONE 10 PARK PK9806 34,000 0 34,000 34,000
ZONE 11 PARK TBD 0 0 0 0
• UNDESIGNATED PARKS PK9909 52,553 0 0 0
PARKLAND DEDICATION SUBTOTAL $ 738,002 $ 13,382 $ 181,000 $ 181,000
BUSINESS PARK FUND
BUSINESS PARK PHASE II&III GG9705 1,500,000 43,350 1,444,000 500,000
BUSINESS PARK SUBTOTAL $ 1,500,000 $ 43,350 $ 1,444,000 $ 500,000
72
APPROVED
BUDGET PROJECTED PROJECTED PROJECTED
FY 98-99 FY 99-00 FY 00-01 FY 01-02
O 0 0 0
O 0 0 0
$ 0 $ 0 $ 0 $ 0
O 0 0 0
0 0 0 0
125,000 0 0 0
O 0 0 0
60,000 0 0 0
O 0 0 0
$ 185,000 $ 0 $ 0 $ 0
0 0 0 0 ,
2,795,000 3,000,000 0 0
400,000 0 0 0
$ 3,195,000 $ 3,000,000 $ 0 $ 0
464,450 270,000 270,000 270,000
$ 464,450 $ 270,000 $ 270,000 $ 270,000
6,627 0 0 0
0 0 0 0
126,792 0 0 0
0 0 0 0
O 0 0 0
O 0 0 0
108,537 0 0 0
227,000 0 0 0
21,752 0 0 0
358 0 0 0
O 0 0 0
O 0 0 0
0 0 0 0
52,553 0 0 0
$ 543,620 $ 0 $ 0 $ 0
944,000 0 0 0
$ 944,000 $ 0 $ 0 $ 0
79
•
GENERAL GOVERNMENT
CAPITAL IMPROVEMENT PROJECTS
FISCAL 1998-99 THROUGH FISCAL 2001-02
• PROJECT REVISED
PROJECT BUDGET ACTUAL BUDGET ESTIMATED
• • NUMBER AMOUNT FY96-97 FY 97-98 FY 97-98
•
GENERAL OR REPLACEMENT FUND
TEEN CENTER PK9807 400,000 0 300,000 200,000
PUB.SAFETY SOFTWARE TBD 500,000 0 0 0
IMAGING TBD 276,000 0 0 0
LIBRARY BOOK DONATIONS GG9901 291,348 0 0 0
AS 400 ENHANCEMENT 2000 C09802 125,000 0 25,000 19,317
GEN. OR REPL.FUND SUBTOTAL $ 1,592,348 $ 0 $ 325,000 $ 219,317
• FUTURE REVENUE BONDS
• 3 COLL.MAIN PARKING GARAGE GG9706 $ 6,810,000 $ 13,082 $ 3,000,000 $ 500,000
• GENERAL&ADMIN. CHARGES $ 48,989 $ 281,589 $ 250,000 •
TRANSFER OUT 0 0 340,000
• CLOSED PROJECTS 2,553,951
•
TOTAL EXPENDITURES $ 4,950,225 $ 14,247,012 $ 10,377,403
ENDING FUND BALANCE: $ 7,770,214 $ 13,509,753 $ 11,300,811
Note 1-George Bush East includes$340,000 grant, $600,000 thoroughfare funds and$550,000 GOB.
• Note 2-Cherry Street project will be funded through CDBG.
Note 3-Revenue bonds will be used to fund the parking garage project..
•
80
APPROVED
BUDGET PROJECTED PROJECTED PROJECTED
FY 98-99 FY 99-00 FY 00-01 FY 01-02
200,000 0 0 0
O 0 300,000 200,000
O 152,000 0 67,000
291,348 0 0 0
O 0 0 0
$ 491,348 $ 152,000 $ 300,000 $ 267,000
$ 3,000,000 $ 3,310,000 $ 0 $ 0
$ 385,000 $ 350,000 $ 100,000 $ 20,000
O 0 0 0
$ 17,321,077 $ 10,128,000 $ 670,000 $ 557,000
$ 8,034,652 $ 1,696,652 $ 1,996,652 $ 2,309,652
81
We're Committed
4.00
To Excellence
H,
COMBINED UTILITY FUNDS
The combined utility funds account for revenues estimate. This increase was primarily the result
and expenditures in all of the utility related funds of an SLA totaling $365,000 for the repair and
in the City. These include Electric, Water, and maintenance of one of the City's water tanks.
Wastewater activities.
Approved SLAs totaling $471,000, including the
Ejestrical Rind revenue is budgeted to be one mentioned above, are included in the Water
$36,806,400 in FY 99. This is an increase of Fund operating budget.
2.45% over the FY 98 year end estimate.
During FY 98 electric rates were lowered The FY 99 nonoperating budget decreased by
approximately 5%after the City Council directed 10.2%over the FY 98 year-end estimate. This is
that revenues be reduced by $2 million. due to smaller debt service payments and a
Residential and commercial electricity sales are decrease in capital projects funding. In FY 99 the
expected to increase 3.5%based on the 10 year Water Fund will continue to partially fund Water
historical load and customer growth trend and projects to lower future debt service costs.
the current purchased power contract with Texas
Utilities Wastewater Fund revenue is projected to be
approximately $6.6 million, an decrease of .4%
FY 99 Base Budget Operating expenditures for over the FY 98 year-end estimate. Residential
the Electric Fund are anticipated to be $26.7 and commercial usage is projected to increase by
million, a increase of approximately 5%over the about 1.5%per year based on historical trends
FY 98 year end estimate. There is also and overall economic indicators.
$323,000 included in the operating budget for
Service Level Adjustments(SLAs). Wastewater Fund operating expenditures are
projected to be $2,601,092, or an increase of
The FY 99 nonoperating base budget 6.7% over the FY 98 year end estimate. There
expenditures decreased 13.3%to a new total of are also $158,200 in Service Level Adjustments
$10.81 million. This decrease is a result of included in the approved budget for FY 99.
fewer capital project expenditures that are
anticipated in FY 99. Some of the approved FY 99 Wastewater Fund nonoperating
projects include: $825,000 for new services and expenditures decreased 5.6%from the FY 98
system extension, $375,000 for street lighting, year-end estimate to a new total of $3,362,091.
$1.1 million for underground capacity This was primarily due to a decrease in the
improvements, $1.39 million for community amount transferred to debt service.
enhancement, $1.64 million for the new Utility
Billing facility, $515,000 for business park Combined Utility_Revenue Bonds are issued to
electric service, and $400,000 for continuation provide for capital expansion and replacements
of the fiber loop project. for the various utility services. An estimated $4.6
million of bonds will be issued in FY 99 to fund
Wa_ter_F_tincLr_evenue for FY 99 is estimated to be Wastewater capital projects and an additional
$7,262,600. This is an increase of 2.59%over $1.5 million will be issued to fund electric capital
the FY 98 year end estimate. Customer growth projects. Water capital projects will be funded
is projected to be about 1.5%based on historical entirely by operating revenue for FY 99.
trends and overall economic indicators.
There are no approved rate changes in FY 99.
The City is currently in the initial stages of
developing a joint alliance with the city of Bryan.
The alliance will allow shared use of well field and
transmission infrastructure. This will enable the
City to have a more secure water supply in the
future. In addition, shared capital expenditures
will mitigate future rate pressures and possibly
allow for rate reduction.
FY 99 operating expenditures in the Water Fund
are projected to be approximately S3.8 million or
a increase of 4.8% over the FY 98 year end
83
CITY OF COLLEGE STATION
COMBINED UTILITIES FUND
• FUND SUMMARY
• FY 97-98 FY 97-98 FY 98-99 FY 98-99 %CHANGE IN
FY 96-97 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 98 TO FY 99
REVENUES
ELECTRIC $ 34,917,419 $ 35,925,700 $ 35,843,700 $ 36,806,400 $ 36,806,400 2.45%
WATER 7,152,629 7,079,000 8,151,411 7,262,600 7,262,600 2.59%
. WASTEWATER 6,331,299 6,607,500 6,615,348 6,583,900 6,583,900 (0.36%)
INVESTMENT EARNINGS 1,198,874 1,007,762 1,601,000 1,270,000 1,270,000 26.02%
OTHER NONOPERATING 246,472 205,750 131,312 208,064 208,064 1.12%
TOTAL REVENUES $ 49,846,693 $ 50,825,712 $ 52,342,771 $ 52,130,964 $ 52,130,964 2.57%
EXPENDITURES AND TRANSFERS
ELECTRIC OPERATIONS $ 3,657,107 $ 4,239,081 $ 3,955,907 $ 4,119,541 $ 4,498,685 6.12%
ELECTRIC PURCHASED POWER 19,069,565 20,314,304 20,314,304 20,412,639 20,412,639 0.48%
. WATER OPERATIONS 2,191,083 2,906,676 2,843,709 2,475,135 2,975,267 2.36%
WASTEWATER OPERATIONS 2,262,664 2,576,682 2,437,574 2,442,892 2,635,286 2.27%
PAY PLAN ADJUSTMENTS 0 0 0 0 0 N/A
• NET GENERAL/ADMIN.TRANSFERS 1,606,666 2,513,710 2,513,710 2,817,009 3,001,823 19.42%
CONTINGENCY 688,342 280,000 0 280,000 280,000 0.00%
• TOTAL OPERATING
EXPEND.AND TRANSFERS $ 29,475,427 $ 32,830,453 $ 32,065,204 $ 32,547,216 $ 33,803,700 2.96%
NONOPERATING EXPENDITURES
ECONOMIC DEVELOPMENT $ 58,000 $ 58,000 $ 58,000 $ 58,000 $ 58,000 0.00%
•
.. OUTSIDE AGENCY FUNDING 190,334 176,000 176,000 170,000 170,000 (3.41%)
' DEBT SERVICE TRANSFER 7,020,251 6,679,136 6,679,136 6,156,151 6,156,151 (7.83%)
OTHER 67,893 0 0 0 0 N/A
OTHER NON-OPERATING 17,247 0 0 0 0 N/A
CAPITAL PROJECTS FUNDING 490,558 8,627,058 3,527,661 5,914,000 5,914,000 (31.45%)
RETURN ON INVESTMENT 5,080,900 5,102,500 5,102,500 5,117,500 5,117,500 0.29%
' • TOTAL NONOPERATING EXPEND. $ 12,925,183 $ 20,642,694 $ 15,543,297 $ 17,415,651 $ 17,415,651 (15.63%)
•
• TOTAL EXPENDITURES/TRANSFERS $ 42,400,610 $ 53,473,147 $ 47,608,501 $ 49,962,867 $ 51,219,351 (4.21%)
INCREASE(DECREASE)IN
•
• WORKING CAPITAL $ 7,446,083 $ (2,647,435) $ 4,734,270 $ 2,168,097 $ 911,613
GAAP ADJUSTMENTS $ 219,846
BEGINNING WORKING CAPITAL $ 16,545,660 $ 24,211,589 $ 24,211,589 $ 28,945,859 $ 28,945,859
. ENDING WORKING CAPITAL $ 24,211,589 $ 21,564,154 $ 28,945,859 $ 31,113,956 $ 29,857,472
•
84
WeteCOtoraitted
41101:
,loel(celtence
RS
• CITY OF COLLEGE STATION
ELECTRIC FUND
FUND SUMMARY
FY 97-98 FY 97-98 FY 98-99 FY 98-99 %CHANGE IN
FY 96-97 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 98 TO FY 99
• . REVENUES
' .- RESIDENTIAL $ 18,495,384 $ 19,718,000 $ 19,907,000 $ 19,908,000 $ 19,908,000 0.96%
COMMERCIAL/INDUSTRIAL 14,717,254 15,498,000 14,915,000 15,177,000 15,177,000 (2.07%)
OTHER SALES 74,378 76,700 76,700 80,400 80,400 4.82%
' OTHER OPERATING 1,630,403 633,000 945,000 1,641,000 1,641,000 159.24%
INVESTMENT EARNINGS 903,492 837,762 1,000,000 900,000 900,000 7.43%
• OTHER NONOPERATING 239,144 190,500 126,912 192,814 192,814 1.21%
•
TOTAL REVENUES $ 36,060,055 $ 36,953,962 $ 36,970,612 $ 37,899,214 $ 37,899,214 2.56%
EXPENDITURES AND TRANSFERS
ADMINISTRATION $ 567,256 $ 711,319 $ 645,024 $ 687,142 $ 712,136 0.11%
TRANS/DISTRIBUTION 3,089,851 3,527,762 3,310,883 3,432,399 3,786,549 7.34%
PURCHASED POWER 19,069,565 20,314,304 20,314,304 20,412,639 20,412,639 0.48%
PAY PLAN ADJUSTMENTS 0 0 0 0 0 N/A
• NET GEN./ADMIN.TRANSFERS 1,159,367 1,176,617 1,176,617 1,528,347 1,641,130 39.48%
•
CONTINGENCY 0 160,000 0 160,000 160,000 0.00%
TOTAL OPERATING
EXPEND.AND TRANSFERS $ 23,886,039 $ 25,890,002 $ 25,446,828 $ 26,220,527 $ 26,712,454 3.18%
NONOPERATING EXPENDITURES
ECONOMIC DEVELOPMENT $ 31,000 $ 31,000 $ 31,000 $ 31,000 $ 31,000 0.00%
OUTSIDE AGENCY FUNDING 190,334 176,000 176,000 170,000 170,000 (3.41%)
DEBT SERVICE TRANSFER 2,109,769 2,156,642 2,156,642 1,966,924 1,966,924 (8.80%)
•
OTHER 54,000 0 0 0 0 N/A
• OTHER NON-OPERATING 17,247 0 0 0 0 N/A
CAPITAL PROJECTS FUNDING 490,558 6,377,058 3,527,661 4,914,000 4,914,000 (22.94%)
RETURN ON INVESTMENT 3,773,500 3,733,500 3,733,500 3,733,500 3,733,500 0.00%
• TOTAL NONOPERATING EXPEND. $ 6,666,408 $ 12,474,200 $ 9,624,803 $ 10,815,424 $ 10,815,424 (13.30%)
TOTAL EXPENDITURES/TRANSFERS $ 30,552,447 $ 38,364,202 $ 35,071,631 $ 37,035,951 $ 37,527,878 (2.18%)
INCREASE(DECREASE)IN
. . • . WORKING CAPITAL $ 5,507,608 $ (1,410,240) $ 1,898,981 $ 863,263 $ 371,336
•
GAAP ADJUSTMENTS $ 325,440
BEGINNING WORKING CAPITAL $ 12,750,653 $ 18,583,701 $ 18,583,701 $ 20,482,682 $ 20,482,682
ENDING WORKING CAPITAL $ 18,583,701 $ 17,173,461 $ 20,482,682 $ 21,345,945 $ 20,854,018
•
•
•
•
86
ELECTRIC FUND - SOURCES OF FUNDS
INVEST.
EARNINGS
2%
COMMERCIAL
40%
RESIDENTIAL
OTHER
5%
ELECTRIC FUND - USES OF FUNDS
ADMIN.
NET TRANS. 2% DISTRIBUTION
OTHER 4% 10%
14%
ROI
10% —3
DEBT SERVICE :ate - x.�y"::,
5% PURCH. POWER
55%
87
CITY OF COLLEGE STATION
WATER FUND
• FUND SUMMARY
FY 97-98 FY 97-98 FY 98-99 FY 98-99 %CHANGE IN
FY 96-97 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 98 TO FY 9
• REVENUES
• RESIDENTIAL $ 3,555,418 $ 3,484,000 $ 4,093,111 $ 3,650,000 $ 3,650,000 4.76%
COMMERCIAL/INDUSTRIAL 3,267,862 3,325,000 3,636,595 3,300,000 3,300,000 (0.75%)
OTHER OPERATING 329,349 270,000 421,705 312,600 312,600 15.78%
INVESTMENT EARNINGS 199,408 100,000 383,000 220,000 220,000 120.00%
• OTHER NONOPERATING 5,272 7,600 4,100 7,600 7,600 0.00%
TOTAL REVENUES $ 7,357,309 $ 7,186,600 $ 8,538,511 $ 7,490,200 $ 7,490,200 4.22%
• EXPENDITURES AND TRANSFERS
PRODUCTION $ 1,191,033 $ 1,449,202 $ 1,405,644 $ 1,145,358 $ 1,596,966 10.20%
DISTRIBUTION 872,546 1,052,941 981,815 937,539 970,130 (7.86%)
• ENGINEERING/SUPPORT 127,504 404,533 456,250 392,238 408,171 0.90%
••
PAY PLAN ADJUSTMENTS 0 0 0 0 0 N/A
NET GEN./ADMIN.TRANSFERS 0 785,705 785,705 705,679 768,341 (2.21%)
CONTINGENCY 688,342 60,000 0 60,000 60,000 0.00%
TOTAL OPERATING
EXPEND.AND TRANSFERS $ 2,879,425 $ 3,752,381 $ 3,629,414 $ 3,240,814 $ 3,803,608 1.37%
NONOPERATING EXPENDITURES
. ECONOMIC DEVELOPMENT $ 12,400 $ 12,400 $ 12,400 $ 12,400 $ 12,400 0.00%
DEBT SERVICE TRANSFER 2,088,567 1,637,135 1,637,135 1,499,736 1,499,736 (8.39%)
• • OTHER 12,003 0 0 0 0 N/A
CAPITAL PROJECTS FUNDING 0 2,250,000 1,250,000 1,000,000 1,000,000 (55.56%)
RETURN ON INVESTMENT 661,500 708,000 708,000 726,000 726,000 2.54%
TOTAL NONOPERATING EXPEND. $ 2,774,470 $ 4,607,535 $ 3,607,535 $ 3,238,136 $ 3,238,136 (29.72%)
TOTAL EXPENDITURES/TRANSFERS $ 5,653,895 $ 8,359,916 $ 7,236,949 $ 6,478,950 $ 7,041,744 (15.77%)
INCREASE(DECREASE)IN
WORKING CAPITAL $ 1,703,414 $ (1,173,316) $ 1,301,562 $ 1,011,250 $ 448,456
GAAP ADJUSTMENT $ (3,747)
BEGINNING WORKING CAPITAL $ 2,321,195 $ 4,020,862 $ 4,020,862 $ 5,322,424 $ 5,322,424
' ENDING WORKING CAPITAL $ 4,020,862 $ 2,847,546 $ 5,322,424 $ 6,333,674 $ 5,770,880
•
28
•
WATER FUND - SOURCES OF FUNDS
OTHER
COMMERCIAL 4% RESIDENTIAL
49%
44% #::_
:; is
s,?.Y.'��a :,z;'3�>;;Kr--C%/5�•" iyi'-c rr,.
INVESTMENT •
EARNINGS
3%
WATER FUND - USES OF FUNDS
OTHER PRODUCTION '
15% 23%
ROI
• 10%
ztiyv'.
6174
x. � DISTRIBUTION
is , r •
DEBT SERVICE NET TRANSFERS ENG/SUPPORT
0
1/0 11% 6%
89
CITY OF COLLEGE STATION
• WASTEWATER FUND
FUND SUMMARY
FY 97-98 FY 97-98 FY 98-99 FY 98-99 %CHANGE IN
FY 96-97 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 98 TO FY 99
REVENUES
• RESIDENTIAL $ 5,245,210 $ 5,494,000 $ 5,395,456 $ 5,446,800 $ 5,446,800 (0.86%)
COMMERCIAL/INDUSTRIAL 904,101 960,000 980,539 948,600 948,600 (1.19%)
OTHER OPERATING 181,988 153,500 239,353 188,500 188,500 22.80%
INVESTMENT EARNINGS 95,974 70,000 218,000 150,000 150,000 114.2996
OTHER NONOPERATING 2,056 7,650 300 7,650 7,650 0.00%
TOTAL REVENUES $ 6,429,329 $ 6,685,150 $ 6,833,648 $ 6,741,550 $ 6,741,550 0.84%
EXPENDITURES AND TRANSFERS
• SEWER TREATMENT $ 1,507,529 $ 1,736,262 $ 1,724,622 $ 1,616,817 $ 1,713,227 (1.33%)
SEWER COLLECTION 755,135 840,420 712,952 826,075 922,059 9.71%
• PAY PLAN ADJUSTMENTS 0 0 0 0 0 N/A
NET GEN./ADMIN.TRANSFERS 447,299 551,388 551,388 582,983 592,352 7.43%
CONTINGENCY 0 60,000 0 60,000 60,000 0.00%
. . TOTAL OPERATING
EXPEND.AND TRANSFERS $ 2,709,963 $ 3,188,070 $ 2,988,962 $ 3,085,875 $ 3,287,638 3.12%
•
NONOPERATING EXPENDITURES
ECONOMIC DEVELOPMENT $ 14,600 $ 14,600 $ 14,600 $ 14,600 $ 14,600 o.o0ti
DEBT SERVICE TRANSFER 2,821,915 2,885,359 2,885,359 2,689,491 2,689,491 (6.79%)
OTHER 1,890 0 0 0 0 N/A
RETURN ON INVESTMENT 645,900 661,000 661,000 658,000 658,000 (0.45%)
TOTAL NONOPERATING EXPEND. $ 3,484,305 $ 3,560,959 $ 3,560,959 $ 3,362,091 $ 3,362,091 (5.58%)
•
TOTAL EXPENDITURES/TRANSFERS $ 6,194,268 $ 6,749,029 $ 6,549,921 $ 6,447,966 $ 6,649,729 (1.47%)
INCREASE(DECREASE)IN •
WORKING CAPITAL $ 235,061 $ (63,879) $ 283,727 $ 293,584 $ 91,821
• GAAP ADJUSTMENT $ (101,847)
BEGINNING WORKING CAPITAL $ 1,473,812 $ 1,607,026 $ 1,607,026 $ 1,890,753 $ 1,890,753
ENDING WORKDING CAPITAL $ 1,607,026 $ 1,543,147 $ 1,890,753 $ 2,184,337 $ 1,982,574
•
90
WASTEWATER FUND- SOURCES OF FUNDS •
INVESTMENT
OTHER EARNINGS
3% 2%
COMMERCIAL
14% • ~;•„
�'c��"-F^�'�y 7 Jt6 �' � �,�,,� �s ���F 3 z t� �✓'" �r�a'� � »f �✓"`� *°�' ,x � - i, �-a.�. { L.
,.s.,•'".x=^'e � a-r�. ,'� '�b sF'
•
RESIDENTIAL
81%
WASTEWATER FUND - USES OF FUNDS
ROI OTHER •
10% 1% TREATMENT
26%
•
f tpo, COLLECTION
DEBT SERVICE ADMIN. 14%
40% TRANFERS •
9%
91
We're Committed
111,10
To Excellence
9?
SANITATION FUND
•
The Sanitation Fund is an enterprise fund that groups for programs that protect the
accounts for the activities of collecting and environment and reduce hazardous waste.
disposing of residential and commercial refuse in Operating expenditures for the Sanitation Fund
the City. This area is also responsible for a in FY 99 are expected to increase 4%from FY
recycling program, and clean green activities to `98. This is primarily due to the approval of an
help reduce the amount of solid waste deposited FEL(front-end loading) truck and crew for use in
into the landfill. residential brush/bulky item collection.
Revenues for the Sanitation Fund are expected Additionally, the street sweeping operation has
to be $3,670,400 in FY 99. This is a decrease been moved to this fund.
of approximately 3% over the FY 98 year end Nonoperating expenditures in the Sanitation
estimate. This is the result of a approved rate Fund are expected to decrease significantly
reduction in the FY 99 budget. The rates for (30%)as compared to the FY `98 year-end
single family residential are approved to go estimate. This year the final payment of an
down one dollar per month, from internal loan, paid on a semiannual basis, used
$11.20/month to $10.20/month. The rates for to purchase the automated collection vehicles is
apartment complex collection are scheduled to due. With the final payment of the loan made
decrease by $0.50 per unit and the commercial this year nonoperationg expenses are expected
collection rates are approved to be reduced by to drop further in FY '00.
5%. The residential and commercial customer
bases are expected to grow by 2%based on The Sanitation Fund will provide funding for
analysis of building permits and population Brazos Beautiful. The Brazos Beautiful approved
growth. There are four Service Level budget for FY 99 is $37,000. Of that amount
Adjustments totaling $236,190 these are; 1)
additional brush/bulky item crew and equipment $17,000 is for their base budget, the rest
($20,000) of the approved budget is for a
($176,090), 2) four-plex recycling program beautification grant to enhance the gateways
($35,100), 3) purchase of five new roll off into the City. This is an increase from the FY
containers($15,000), and 4) a recycling awards 98 budget in which $5,000 was funded for a
program($10,000)to honor individuals and beautification grant.
•
93
•
CITY OF COLLEGE STATION
SANITATION FUND
FUND SUMMARY
FY 97-98 FY 97-98 FY 98-99 FY 98-99 %CHANGE IN
FY 96-97 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 98 TO FY 99
REVENUES
RESIDENTIAL $ 2,209,651 $ 2,275,000 $ 2,260,000 $ 2,310,000 $ 2,103,000 (8%)
COMMERCIAL/INDUSTRIAL 1,377,427 1,404,000 1,400,000 1,430,000 1,358,500 (3%)
OTHER OPERATING 86,612 82,300 88,000 68,600 68,600 (17%)
INVESTMENT EARNINGS 104,588 96,847 93,000 100,000 100,000 3%
TRANSFER&OTHER 40,004 16,100 28,000 40,300 40,300 150%
TOTAL REVENUES $ 3,818,282 $ 3,874,247 $ 3,869,000 $ 3,948,900 $ 3,670,400 (5%)
EXPENDITURES AND TRANSFERS
• RESIDENTIAL $ 1,413,324 $ 1,439,798 $ 1,432,121 $ 1,557,806 $ 1,803,318 25%
COMMERCIAL 1,193,529 1,498,610 1,471,500 1,224,214 1,247,064 (17%)
•
PAY PLAN ADJUSTMENTS 0 0 0 0 0 0%
GENERAL&ADMIN.TRANSFERS 380,408 331,866 331,866 335,152 341,919 3%
OUTSIDE AGENCY FUNDING 17,000 17,000 17,000 17,000 37,000 118%
CONTINGENCY 0 50,000 0 50,000 50,000 0%
TOTAL OPERATING
EXPEND.AND TRANSFERS $ 3,004,261 $ 3,337,274 $ 3,252,487 $ 3,184,172 $ 3,479,301 4%
NONOPERATING EXPENDITURES
ECONOMIC DEVELOPMENT $ 8,200 $ 8,200 $ 8,200 $ 8,200 $ 8,200 0%
OTHER NON OPERATING 1,110 0 0 0 0 0%
DEBT SERVICE TRANSFER 240,027 240,033 240,033 119,741 119,741 (50%)
RETURN ON INVESTMENT 183,000 188,000 188,000 190,400 176,475 (6%)
TOTAL NONOPERATING
EXPENDITURES $ 432,337 $ 436,233 $ 436,233 $ 318,341 $ 304,416 (30%)
TOTAL OPERATING AND
NONOPERATING EXP&TRANSFERS $ 3,436,598 $ 3,773,507 $ 3,717,173 $ 3,502,513 $ 3,783,717 0%
INCREASE(DECREASE)IN
WORKING CAPITAL $ 381,684 $ 100,740 $ 151,827 $ 446,387 $ (113,317)
GAAP ADJUSTMENT $ 97,202
BEGINNING WORKING CAPITAL $ 1,268,755 $ 1,747,641 $ 1,747,641 $ 1,899,468 $ 1,899,468
ENDING WORKING CAPITAL $ 1,747,641 $ 1,848,381 $ 1,899,468 $ 2,345,855 $ 1,786,151
Note:Streetsweeping has been moved (82,459)in Residential Collection.
•
94
SANITATION FUND - SOURCES
INTEREST OTHER
3% 1%
IlkCOMMERCIAL
37%
RESIDENTIAL IAL- d 57%'s , r , /�� � �,•O , j✓�-1ar �z r ? -';n,, t' a, "
OTHER OPER.
2%
SANITATION FUND - USES
OTHER
7%
COMMERCIAL RESIDENTIAL
33% 48%
4..'-,5t6) 44-14.--fr"T;',',Ir-4;'.*i"...7-7,*--x"';'7'..x1-0,4.t' ' r ta/14.4:1;1:/: ;4: '',/`,4! '' '
7 '
ADMIN.TRANS. DEBT SERVICE
9% 3%
95
PARKING ENTERPRISE FUND
The Parking Enterprise Fund was created to Expenditures are forecasted to be $104,005. An
account for revenues and expenditures resulting estimated $63,705 is based on the costs
from operation of the City's parking facilities. In associated with maintaining and monitoring the
FY 99 these revenues will come from the Patricia Patricia Street parking lot. Included in this
Street parking lot. This fund will also account for amount are the expenses, benefits, and supplies
capital expenditures associated with a new for a Parking Lot Coordinator position and two
parking garage in the Northgate area. The funds full-time equivalent Parking Attendant positions.
for capital expenditures are included in the capital Additionally, an approved service level adjustment
projects budget. of $40,300 is budgeted for the purchase of an
automated parking citation management system.
Revenues from the Patricia Street parking lot are A projection of $15,214 in increased collections
projected to be $155,214. This estimate is based of citation revenue will reduce the net impact of
on projected customer demand for parking at the the system to $25,086.
facility multiplied by the hourly charges per
parking space.
•
•
•
96
CITY OF COLLEGE STATION
PARKING ENTERPRISE FUND
FUND SUMMARY
FY 97-98 FY 97-98 FY 98-99 FY 98-99 %CHANGE IN
FY 96-97 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 98 TO FY 99
BEGINNING FUND BALANCE $ 0 $ 0 $ 0 $ (3,250) $ (3,250)
REVENUES •
PARKING REVENUES $ 0 $ 140,000 $ 2,000 $ 140,000 $ 155,214 11%
TOTAL REVENUES $ 0 $ 140,000 $ 2,000 $ 140,000 $ 155,214 11%
EXPENDITURES
PARKING LOT $ 0 $ 63,047 $ 5,250 $ 63,705 $ 104,005 65%
CONTINGENCY 0 0 0 0 0 N/A
TOTAL EXPENDITURES $ 0 $ 63,047 $ 5,250 $ 63,705 $ 104,005 65%
INCREASE(DECREASE)
IN FUND BALANCE $ 0 $ 76,953 $ (3,250) $ 76,295 $ 51,209
ENDING FUND BALANCE $ 0 $ 76,953 $ (3,250) $ 73,045 $ 47,959
97
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY FUND
The Brazos Valley Solid Waste Management replacement of the Baker 50 Ton scale,
Agency(BVSWMA) is a joint action agency $53,000; irrigation and mowing equipment,
owned by the Cities of College Station and $18,000; replacement of a CAT 973 track
Bryan. The agency is responsible for providing loader, $278,000; construction of pre-subtitle D
solid waste disposal services within all appropriate final cover, $182,500; an additional Field Service
guidelines and regulations. This Joint agency has Worker, $22,067; asphalt overlay of the front
resulted in cost savings and increased efficiencies entrance road, $44,000; and a wood
due to the deletion of duplicated services, chipper/mulcher to handle brush and yard waste,
planning, and staffing, and due to the economies $32,500.
of scale offered by a larger operation.
The Administration budget is $913,242 which
Base budget revenues for BVSWMA are represents a .74% decrease in expenditures from
projected to increase by 3.7%from the FY 98 the FY 98 Revised Budget. There is $508,952 in
budget. However, the approved plan to accept SLAs for various projects including a portion of
waste from the City of Huntsville will add an the Huntsville Waste proposal, $13,450;
estimated $635,250 to the landfill operations household hazardous waste collection and public
• revenue stream over FY 99, raising landfill education, $127,620; site selection permitting
• revenues substantially. for the new landfill site, $310,000; a wetland
mitigation bank, $40,000; a landfill compost
Approved expenditures for Landfill Operations demonstration site, $8,500; and the continuation
are $2,449,115 which reflects a 60.1% increase of the Master Composter training program
from the FY 98 revised budget. $1,262,897 of $9,382.
this is in Service Level Adjustments and salary
adjustments, accounting for all of the increase. Non-departmental expenses for the FY 99 budget
• The largest of these SLAs is the package to allow are estimated at $839, 673 which represents a
acceptance of Huntsville waste, accounting for 32.3%decrease from the FY 98 revised budget.
$613,146 of additional expenditures across both This is primarily due to the reduction of the
• Landfill Operations and Administration. Other Closure/Post Closure liability during FY 99.
Landfill Operations SLAB include: the
•
98
CITY OF COLLEGE STATION
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY
FUND SUMMARY
FY 97-98 FY 97-98 FY 98-99 FY 98-99 %CHANGE IN
FY 96-97 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 98 TO FY 99
REVENUES
LANDFILL CHARGES $ 3,460,546 $ 3,512,686 $ 3,572,000 $ 3,582,000 $ 4,217,250 20.06%
INTEREST 173,834 60,000 210,011 120,000 120,000 100.00% •
GRANTS/CONTRIBUTIONS 62,657 0 25,000 0 0
OTHER 12,549 8,400 18,000 11,400 11,400 35.71%
TOTAL REVENUES $ 3,709,586 $ 3,581,086 $ 3,825,011 $ 3,713,400 $ 4,348,650 21.43%
EXPENDITURES AND TRANSFERS
LANDFILL OPERATIONS $ 1,950,883 $ 1,529,430 $ 1,352,627 $ 1,186,218 $ 2,449,115 60.13%
ADMINISTRATIVE 454,753 920,017 717,529 398,569 913,242 (0.74%)
PRINCIPAL PAYMENTS 437,193 451,505 451,505 484,124 484,124 7.2246
INTEREST PAYMENTS 108,871 94,269 94,269 46,214 46,214 (50.98%) .
TRANSPORTATION-BRYAN 50,000 50,000 50,000 50,000 50,000 0.00%
POST CLOSURE COST 0 400,000 0 0 0 (100.00%)
GENERAL&ADMIN.TRANSFERS 133,850 150,000 125,828 140,000 140,000 (6.67%)
OTHER 14,322 0 0 0 0 N/A
CONTINGENCY 0 95,000 0 95,000 95,000 0.00%
TOTAL OPERATING EXPENDITURES
AND TRANSFERS $ 3,149,872 $ 3,690,221 $ 2,791,758 $ 2,400,125 $ 4,177,695 13.21%
INCREASE(DECREASE)IN WORKING
CAPITAL FROM OPERATIONS $ 559,714 $ (109,135) $ 1,033,253 $ 1,313,275 $ 170,955 (256.65%)
WORKING CAPITAL./OCTOBER 1 $ 2,144,752 $ 2,704,466 $ 2,704,466 $ 3,737,719 $ 3,737,719
WORKING CAPITAL/SEPTEMBER 30 $ 2,704,466 $ 2,595,331 $ 3,737,719 $ 5,050,994 $ 3,908,674
99
•
BVSWMA FUND - SOURCES
OTHER
•
0%
• INVEST.EARNINGS
•
3%
•
•
tr
` � : yea '� Ht 3 S ,�. ✓re��'fa� la �,y..
. . • 6 d'''e'x u'3 5'`'�•�' ' �s�'?�l'�'.y
LANDFILL CHARGES
97%
BVSWMA FUND - USES
•
DEBT SERVICE CONTINGENCY
13% 2% •
• OTHER ;<
3%
ADMIN. 4
•
LANDFILL OPS.
•
TRANSPORTATION 59%
1%
•
•
100
*eve Co iLtea
�
N4111"
laeicetence
1pl
•
• ELECTRIC SERVICE
CAPITAL IMPROVEMENT PROJECTS
• FISCAL 1998-99 THROUGH FISCAL 2001-02
PROJECT
. PROJECT BUDGET ACTUAL BUDGET ESTIMATED
NUMBER AMOUNT FY96-97 FY 97-98 FY 97-98
• BEGINNING FUND BALANCE: $ 683,114 $ 2,701,714 $ 2,593,397
' ADDITIONAL RESOURCES:
. UTILITY REVENUE BONDS $ 3,528,000 $ 1,000,000 $ 0
. INTEREST ON INVESTMENTS 154,713 130,000 100,000
EXPENDITURES FROM OPERATIONS 490,558 6,377,058 3,527,661 '
SUBTOTAL ADDITIONAL RESOURCES $ 4,173,271 $ 7,507,058 $ 3,627,661
TOTAL RESOURCES AVAILABLE $ 4,856,385 $ 10,208,772 $ 6,221,058
CAPITAL PROJECTS:
• NEW SERVICES&SYSTEM EXT. ED0990 $ ANNUAL $ 851,075 775,000 775,000
RES.STREET LIGHTING * ED0991 ANNUAL 42,000 75,000 75,000
THOR.STREET LIGHTING * ED0992 ANNUAL 69,000 285,000 285,000
• UNDERGROUND CAPACITY IMP. ED0995 ANNUAL 0 616,000 25,000
• • • SYSTEM IMPROVEMENTS ED0994 ANNUAL 0 252,000 252,000
COMMUNITY ENHANCEMENT * ED0993 ANNUAL 0 1,086,000 1,118,000 •
USC IMPROVEMENTS EP0990 ANNUAL 0 25,000 25,000
SCADA EP9901 ANNUAL 0 94,000 94,000
SUBSTATION ADDITIONS ET9900 ANNUAL 0 75,000 140,000
UCS BUILDING * ME9601 2,325,000 82,675 1,975,058 680,000
FIBER OPTIC LOOP * ME9701 1,600,000 26,361 400,000 400,000
BUSINESS PARK ELEC.SERVICE ED1003 1,360,000 860 372,000 120,000
' NORTHGATE URD CONVERSION * EU9701 300,000 44,910 80,000 80,812
• • SWITCH STATION-XTR ADD. EP9902 1,750,000 0 0 0
THIRD TRANSMISSION LINE ET9901 5,000,000 0 20,000 0
SCHED.THOR. URD * ED0973 ANNUAL 0 0 0
WELSH SOUTH URD * EU9702 710,000 0 660,000 524
TEXAS AVE LIGHTING * EL9701 58,000 9,221 0 0
. TEXAS AVE URD * EL9408 500,000 16,303 400,000 607
SW PKWY URD * EU9604 1,100,000 223,276 800,000 862,718
TRANSMISSION METERING ET9902 160,000 0 0 0
CLOSED PROJECTS 745,417 0 0
' GENERAL AND ADMINISTRATIVE 151,891 176,381 176,381
•
TOTAL EXPENSES $ 12,335,000 $ 2,262,988 $ 8,166,439 $ 5,110,042
ENDING FUND BALANCE: $ 2,593,397 $ 2,042,333 $ 1,111,016
Note:"*"Projects are funded by operating revenues versus bonds.
•
•
102
APPROVED
BUDGET PROJECTED PROJECTED PROJECTED
FY 98-99 FY 99-00 FY 00-01 FY 01-02
$ 1,111,016 $ 533,969 $ 225,969 $ 549,969
$ 1,500,000 $ 3,700,000 $ 4,000,000 $ 3,500,000
90,000 90,000 90,000 90,000 '
4,914,000 1,835,000 2,820,000 1,730,000
$ 6,504,000 $ 5,625,000 $ 6,910,000 $ 5,320,000
$ 7,615,016 $ 6,158,969 $ 7,135,969 $ 5,869,969
825,000 $ 875,000 925,000 1,063,000
80,000 85,000 90,000 100,000
295,000 300,000 310,000 260,000
1,104,000 500,000 500,000 500,000
. 353,000 473,000 486,000 500,000
1,390,000 650,000 1,620,000 720,000
25,000 25,000 25,000 25,000
25,000 25,000 25,000 25,000
175,000 75,000 75,000 75,000
1,645,000 0 0 0
400,000 300,000 300,000 150,000
515,000 460,000 220,000 0
0 0 0 0
20,000 1,780,000 0 0
50,000 90,000 1,860,000 2,000,000
O 0 0 0
O 0 0 0
O 0 0 0
O 0 0 0
O 0 0 0
15,000 145,000 0 0
0 0 0 0
164,047 150,000 150,000 150,000
$ 7,081,047 $ 5,933,000 $ 6,586,000 $ 5,568,000
$ 533,969 $ 225,969 $ 549,969 $ 301,969
103
WATER SERVICE
PROPOSED CAPITAL IMPROVEMENTS PROJECTS
FISCAL 1998-99 THROUGH FISCAL 2001-02
PROJECT
• PROJECT BUDGET ACTUAL BUDGET ESTIMATED
NUMBER AMOUNT FY 96-97 FY 97-98 FY 97-98
. BEGINNING FUND BALANCE: $ 613,984 $ 3,280,008 $ 3,280,008
ADDITIONAL RESOURCES:
UTILITY REVENUE BONDS $ 3,168,000 $ 3,200,000 $ 0
INTEREST ON INVESTMENTS 180,905 75,000 284,404
TRANSFERS FROM OPERATIONS 0 0 2,250,000
SUBTOTAL ADDITIONAL RESOURCES $ 3,348,905 $ 3,275,000 $ 2,534,404
TOTAL RESOURCES AVAILABLE $ 3,962,889 $ 6,555,008 $ 5,814,412
SCADA WT1016 ANNUAL 4,226 25,000 25,000
WELL#5 AND LINE WT1017 1,800,000 144,338 0 0
#1 HIGH SERVICE PUMP WT1018 500,000 0 0 0 •
• SANDY POINT PUMP#3 WT9501 185,000 185,315 0 0
• • WESTSIDE WATER SERVICES WT9703 1,000,000 0 1,000,000 0
OVERSIZED LINES WT9900 ANNUAL 0 50,000 50,000
DISTRIBUTION SYSTEM REHAB. WT9901 ANNUAL 0 250,000 100,000
• EASTGATE WATER REHAB WT9802 120,000 0 120,000 120,000
• • - TEXAS AVE.RELOCATION SOUTH WT9804 950,000 0 200,000 0
NORTHGATE REHAB.PHASE I WT9805 500,000 0 200,000 0
• COOLING TOWERS WT9806 1,850,000 0 150,000 0
EASTGATE WATER REHAB PHASE II WT9902 643,000 0 0 0
EASTGATE WATER REHAB PHASE III TBD 574,000 0 0 0
EASTGATE WATER REHAB PHASE IV TBD 632,000 0 0 0
EASTGATE WATER REHAB PHASE V TBD 628,000 0 0 0
GREENS PRAIRIE WATER LINE REPL. TBD 750,000 0 0 0
ROCK PRAIRIE WATER LINE EXT TBD 2,000,000 0 0 0
SANDY POINT PUMP DUAL ELEC.TIE WT9903 125,000 0 0 0
SOUTHGATE WATER REHAB. NEW 200,000 0 0 0
NEW WATER TRANSMISSION NEW 6,000,000 0 0 0
CLOSED PROJECTS 306,775 0 0
GENERAL AND ADMINISTRATIVE 42,227 74,882 74,882
TOTAL EXPENDITURES $ 1,800,000 $ 682,881 $ 2,069,882 $ 369,882
ENDING FUND BALANCE: $ 3,280,008 $ 4,485,126 $ 5,444,530
104
APPROVED
BUDGET PROJECTED PROJECTED PROJECTED
FY 98-99 FY 99-00 FY 00-01 FY 01-02
$ 5,444,530 $ 4,803,628 $ 769,628 $ 2,628
$ 0 $ 0 $ 0 $ 6,500,000
335,000 170,000 45,000 0
1,000,000 1,000,000 3,000,000 1,000,000
$ 1,335,000 $ 1,170,000 $ 3,045,000 $ 7,500,000
$ 6,779,530 $ 5,973,628 $ 3,814,628 $ 7,502,628
O 0 0 0
O 0 0 0
500,000 0 0 0
0 0 0 0
150,000 850,000 0 0
50,000 50,000 50,000 50,000
250,000 250,000 250,000 250,000
O 0 0 0
O 200,000 750,000 0
200,000 300,000 0 0
O 1,850,000 0 0
643,000 0 0 0
O 574,000 0 0
0 0 632,000 0
O 0 0 628,000
0 750,000 0 0
0 200,000 1,800,000 0
125,000 0 0 0
O 0 200,000 0
0 0 0 6,000,000
O 0 0 0
57,902 180,000 130,000 180,000
$ 1,975,902 $ 5,204,000 $ 3,812,000 $ 7,108,000
$ 4,803,628 $ 769,628 $ 2,628 $ 394,628
105
WASTEWATER SERVICE
PROPOSED CAPITAL IMPROVEMENTS PROJECTS
• FISCAL 1998-99 THROUGH FISCAL 2001-02
•
PROJECT
PROJECT BUDGET ACTUAL BUDGET ESTIMATED
' NUMBER AMOUNT FY 96-97 FY 97-98 FY 97-98
BEGINNING FUND BALANCE: $ 2,372,545 $ 1,977,244 $ 1,977,244
•
• ADDITIONAL RESOURCES:
UTILITY REVENUE BONDS $ 504,000 $ 2,700,000 $ 2,700,000
INTEREST ON INVESTMENTS 110,885 142,000 88,923
TRANSFERS FROM OPERATIONS 0 0 0
OTHER 11,564 0 0
•
• SUBTOTAL ADDITIONAL RESOURCES $ 626,449 $ 2,842,000 $ 2,788,923
• TOTAL RESOURCES AVAILABLE $ 2,998,994 $ 4,819,244 $ 4,766,167
- EASTGATE COLLEC.REHAB,II SS9602 960,000 518,335 535,000 535,000
. CHRISTINE LANE UPGRADE SS9701 1,464,000 0 450,000 450,000
WESTSIDE SEWER SERVICE SS9702 1,000,000 398 500,000 0
EASTGATE RES.REHAB.PH.I SS9704 545,000 0 540,000 540,000
BEE CREEK PHASE II SS9705 646,000 0 646,000 646,000
COLLECTION SYSTEM REHAB. SS9800 ANNUAL 0 250,000 250,000
OVERSIZE PARTICIPATION SS9801 ANNUAL 0 50,000 50,000
GRAHAM RD.EXT.PHASE I&II SS9802 315,000 0 25,000 50,000
• SLUDGE HANDLING SS9803 275,000 0 275,000 0
NORTHGATE REHAB PH.I SS9804 1,700,000 0 100,000 100,000
•
• NORTHEAST TRUNK EXPAN.PH.I SS9805 675,000 0 25,000 25,000
• LICK CREEK PLANT EXPAN. SS9806 7,750,000 0 0 0
LICK CREEK TRUNK SS9806 1,000,000 0 100,000 0
FOXFIRE SEWER SS9807 400,000 0 400,000 0
NANTUCKET SEWER LINE SS9808 396,000 0 396,000 396,000
CREAGER/PEBBLE HILLS PH I SS9809 720,000 0 720,000 100,000
. CREAGER/PEBBLE HILLS PH II SS9902 580,000 0 0 0
• ODOR CONTROL SS9810 450,000 0 450,000 50,000
EASTGATE RES.REHAB.PH.II SS9903 444,000 0 0 0
•
EASTGATE RES.REHAB.PH.III TBD 466,000 0 0 0
EASTGATE RES.REHAB.PH.IV TBD 704,000 0 0 0
EASTGATE RES.REHAB.PH.V TBD 541,000 0 0 0
NORTHEAST TRUNK EXPAN.PH.II TBD 650,000 0 0 0
NORTHEAST TRUNK EXPAN.PH.III TBD 500,000 0 0 0
NORTHEAST TRUNK EXPAN.PH.IV TBD 650,000 0 0 0
. SOUTHGATE REHAB.PH.I TBD 150,000 0 0 0
• TX.AVE.S.WIDENING SEWER TBD 1,600,000 0 0 0
CLOSED PROJECTS 451,955 0 0
. GENERAL AND ADMINISTRATIVE 51,061 77,239 77,239
TOTAL EXPENDITURES $ 24,581,000 $ 1,021,749 $ 5,539,239 $ 3,269,239
ENDING FUND BALANCE $ 1,977,244 $ (719,995) $ 1,496,928
• Notes:
1)Line capacity will be insufficient with potential multi-family developments.
2)Patricia Street funding is from the FY 97 Collection Rehab.Funds.
3)These projects will be reimbursed by impact fees.
106
APPROVED
BUDGET PROJECTED PROJECTED PROJECTED
FY 98-99 FY 99-00 FY 00-01 FY 01-02
$ 1,496,928 $ 107,113 $ 293,113 $ 534,113
$ 4,600,000 $ 6,700,000 $ 6,900,000 $ 1,200,000
160,000 175,000 195,000 19,163
O 0 0 0
O 0 0 0
$ 4,760,000 $ 6,875,000 $ 7,095,000 $ 1,219,163
$ 6,256,928 $ 6,982,113 $ 7,388,113 $ 1,753,276
O 0 0 0
841,000 123,000 0 0
500,000 500,000 0 0
O 0 0 0
•
0 0 0 0
250,000 250,000 250,000 250,000
50,000 50,000 50,000 50,000
265,000 0 0 0
275,000 0 0 0
350,000 0 0 0
650,000 0 0 0
750,000 4,000,000 3,000,000 0
O 150,000 850,000 0
•
0 0 0 0
O 0 0 0 .
620,000 0 0 0
580,000 0 0 0
400,000 0 0 0
444,000 0 0 0
O 466,000 0 0
O 0 704,000 0
O 0 0 541,000
O 650,000 0 0
O 0 500,000 0
O 0 0 650,000
O 0 0 150,000
O 300,000 1,300,000 0
0 0 0 0
174,815 200,000 200,000 50,000 .
$ 6,149,815 $ 6,689,000 $ 6,854,000 $ 1,691,000
$ 107,113 $ 293,113 $ 534,113 $ 62,276
107
We're Committed
To Excellence
108
•
HOTEL/MOTEL FUND
The primary funding source for the Hotel/Motel The Outside Agency funding recommended in the
Fund is the Hotel/Motel Tax, a consumption type Hotel/Motel fund budget is $1,052,289. The •
tax authorized under state statute. This tax allows Convention &Visitors Bureau has requested an
the city to collect up to its current tax rate of 7% increase in funding of $99,600 to fund expanded
on rental income of hotels and motels within the advertising, tourism promotion, and convention
city limits. The uses of the funds derived from the sales activities. The approved budget
tax are limited to 1)promotion of tourism, 2) recommends $88,260 of this increase for a total
promotion and support of the arts, and 3)directly approved budget of $621,260.
attributable administrative costs.
Hotel/Motel tax revenue is projected to increase The Brazos Valley Sports Foundation has
3%in FY 99. This estimate is based on the requested an increase of $35,500 to permit year
historical trends. Several new hotels are long funding, for a total of $135,000. The
anticipated opening in 1998 and 1999. These approved budget recommends an increase of
hotels will have some impact on Hotel/Motel tax $22,500 in additional funding for a total
revenue in the future. recommended budget of $122,000.
Conference Center rentals are another source of The Arts Council budget request for FY 99 is
revenue for the Hotel/Motel Fund. This revenue $225,000. The amount being recommended is
is projected to increase by 10%in FY 99 over the $209,029. This includes $175,029 for the
FY 98 budget. ongoing operational costs. $14,000 is included
to continue the public art program of placing 3
Some other major sources of revenue are Wolf sculptures on a temporary basis in the City
Pen Creek concessions and ticket sales and annually. This will be the second year of this
Northgate building rentals. Wolf Pen Creek program. The supplemental request being
budgeted revenues are expected to go down some recommended is $20,000 to purchase one of the
in FY 99 to better reflect actual revenues. 3 pieces of public art so it can remain in the City
Expenditures in the Hotel/Motel Fund are on a permanent basis.
projected to be $1,759,820 an increase of 13.7%
from the FY 98 year end estimate. This is The Bush Library Committee has requested
primarily due to the approved increase of outside continuation of the current annual funding of
agency funding. $50,000. This will be the 4th year of a 5 year
commitment to provide $250,000 in support to
Funding is included for City Operations that the Bush Library.
qualify for Hotel/Motel expenditures. The Debt service within the Hotel/Motel fund in FY 99
Conference Center approved budget is $236,377 is approved to be $69,716. Beginning in FY 99
for FY 99. This includes service level adjustments there is $11,101 for Wolf Pen Creek Conference
for additional audio video equipment at the Center Debt. Additionally, there is $58,615
facility. $265,639 is approved for Parks budgeted to repay an interfund loan to the Electric
Programs and Events out of the Hotel/Motel Fund for Northgate projects which was started in
Fund. This funding is for athletic, entertainment FY 96.
and historical preservation activities. Service level
adjustments recommended include $9,000 for
promotional items for the 2000 Games of Texas,
$5,500 for additional Holiday on the Brazos
supplies, $11,506 for an invitation girls fastpitch
softball tournament, and $2,568 for EMT
overtime for athletic events. Also included in the
base budget is $3,300 for the rental of advertising
space at Easterwood Airport.
109
CITY OF COLLEGE STATION
HOTEL/MOTEL FUND
FUND SUMMARY
FY 97-98 FY 97-98 FY 98-99 FY 98-99 %CHANGE IN
FY 96-97 REVISED YEAR-END BASE APPROVED BUDGET FROM
• ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 98 TO FY 99
BEGINNING FUND BALANCE $ 642,986 $ 734,917 $ 734,917 $ 883,154 $ 883,154
REVENUES
•` TAXES $ 1,401,121 $ 1,562,100 $ 1,510,000 $ 1,610,000 $ 1,610,000 3.07%
• TICKETS&CONCESSIONS 50,761 61,200 32,500 37,400 37,400 (38.89%)
RENTALS 86,381 75,200 91,000 82,600 84,600 12.50%
INVESTMENT EARNINGS 48,251 40,800 55,000 41,600 41,600 0.00%
OTHER 2,424 9,300 7,700 9,300 20,868 124.39%
TOTAL REVENUES $ 1,588,938 $ 1,748,600 $ 1,696,200 $ 1,780,900 $ 1,794,468 2.62%
EXPENDITURES AND TRANSFERS
CITY OPERATIONS
CONFERENCE CENTER $ 207,818 $ 238,669 $ 239,320 $ 228,672 $ 236,377 (0.96%)
CONFR.CENTER DEBT SVC 46,930 0 0 0 0 N/A
PARKS PROGRAMS&EVENTS 139,234 213,695 255,063 237,065 265,639 24.31%
• WOLF PEN CREEK OPERATIONS 75,344 86,419 77,965 92,499 92,499 7.04%
NORTHGATE REVITALIZATION 100,000 0 0 0 0 0.00%
NORTHGATE DEBT SERVICE 58,615 58,615 58,615 58,615 58,615 0.00%
WPC CONFERENCE CENTER DEBT 0 0 0 11,101 11,101
OTHER 0 0 0 3,300 3,300
TOTAL CITY OPERATIONS $ 627,941 $ 597,398 $ 630,963 $ 631,252 $ 667,531 11.74%
' ORGANIZATIONS
CONVENTION&VISITORS BUREAU $ 602,450 $ 533,000 $ 533,000 $ 533,000 $ 621,260 16.56%
BRAZOS VALLEY SPORTS FOUND. 0 99,500 99,500 99,500 122,000 22.61%
ARTS COUNCIL 170,000 184,000 184,000 189,029 209,029 13.60%
• B-CS ATHLETIC FEDERATION 7,900 7,900 7,900 0 0 (100.00%)
JULY 4TH FIREWORKS 6,850 0 0 0 0 0.00%
BUSH LIBRARY COMMITTEE 94,459 50,000 50,000 50,000 50,000 0.00%
BRAZOS BEAUTIFUL(BUSH LIB) 0 50,000 0 50,000 50,000 0.00%
TOURNAMENT SUPPORT 0 20,000 2,600 0 0 N/A
•
TOTAL ORGANIZATIONS $ 881,659 $ 944,400 $ 877,000 $ 921,529 $ 1,052,289 11.42%
•
CONTINGENCY $ 0 $ 40,000 $ 40,000 $ 40,000 $ 40,000 0%
TOTAL OPERATING EXPENSES
AND TRANSFERS $ 1,609,600 $ 1,581,798 $ 1,547,963 $ 1,592,781 $ 1,759,820 11.25%
• GAAP ADJUSTMENT $ 12,593
INCREASE(DECREASE)
IN FUND BALANCE $ 79,338 $ 166,802 $ 148,237 $ 188,119 $ 34,648
ENDING FUND BALANCE $ 734,917 $ 901,719 $ 883,154 $ 1,071,273 $ 917,802
•
110
HOTEL/MOTEL FUND - SOURCES
INVEST. EARNINGS OTHER
2% 1%
RENTALS
TICKETS/CONCESS. 5%
2%
•
i�vs�s s s i £'S h y t s� t ' ' 3 ➢ z e �
4°f/y,r`sEss �� c s� •s � �
sra s x �/
i f a,dig Sri 3F5 s yc' ��L
TAXES
90%
HOTEL/MOTEL FUND - USES
BRAZ.BEAUTIFUL
(BUSH)
3%
OTHER
BV SPORTS FOUND. 0% CONF CENTER
ARTS COUNCIL 7% 13%
12% PARKS
CONTINGENCY PROGRMS/EVENTS
2% 15%
NORTHGATE DEBT .0
3% >4e•
BUSH LIBRARY , df , WOLF PEN CREEK
3% 5%
CONV. /VISITORS WPC CONF.CENTER
BUR. DEBT
36% 1%
111
We're Committed
4474.00
To Excellence
112
COMMUNITY DEVELOPMENT FUND
The Community Development Fund is used to and HOME allocations are based on a formula
account for grants received by the city for use in that includes criteria such as the age and
revitalizing low-income areas and addressing the condition of a community's housing stock,
needs of its low and moderate income citizens. incidents of overcrowding, and the demographic
This fund pays for the direct operating costs characteristics of its citizens.
(minus approximately $45,000 of
unreimbursable expenses that the General Fund For FY 99, the city has approximately $4 million
pays for)of the Community Development activity in total authorization from the federal
center which is part of Economic and government. This number is comprised of new
Development Services Department. authorization and remaining authorization from
prior fiscal years. FY 99's grants include
There are two grants for FY 99. The $1,179,000 in CDBG funds and $498,000 in
Community Development Block Grant(CDBG) is HOME funds, along with a projected $20,000 in
a federal entitlement program that provides the program income. In addition to the federal
basic funding for the general programs and grants, the City will receive approximately
administration. It allows administrators flexibility $406,000 from the Cedar Creek project.
in the use of funds for a wide variety of eligible
activities. The HOME grant is a yearly Funds remaining from previous fiscal years
entitlement grant that can only be used for include $1,294,292 in CDBG funds and
housing programs that assist Low/Moderate $934,659 in HOME funds. A grant which the
Income (LMI) citizens. We currently use this city will not receive, but is still garnishing benefits
grant for owner occupied rehabilitation from a previous year, is the HOPE grant. The
assistance, down payment assistance, and the city still has $98,830 in HOPE funds to spend in
Optional Relocation Program. Both the CDBG FY 99.
113
•
•
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT FUND
FUND SUMMARY
• FY 97-98 FY 97-98 FY 98-99 FY 98-99 %CHANGE IN
FY 96-97 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 98 TO FY 99
REVENUES
.. GRANTS
CDBG $1,182,250 $2,302,920 $ 927,134 $2,473,292 $2,473,292 7.40%
• HOME 330,833 1,251,973 296,624 1,432,659 1,432,659 14.43%
HOPE 43,475 309,548 226,475 98,830 98,830 (68.07%)
PROGRAM INCOME 0 24,000 24,000 20,000 20,000 (16.67%)
LOAN REPAYMENTS 11,629 0 0 0 0 N/A
INTEREST ON LOANS 4,838 0 0 0 0 N/A
CEDAR CREEK PROCEEDS 0 0 0 406,000 406,000 N/A
OTHER 79,660 0 0 0 0 N/A
TOTAL REVENUES $1,652,685 $3,888,441 $1,474,233 $4,430,781 $4,430,781 13.95%
EXPENDITURES AND TRANSFERS
CDBG
HOUSING ASSIST/REHAB $ 30,266 $ 75,000 11,683 $ 77,720 $ 77,720 3.63%
OPTIONAL RELOCATION 80,060 179,000 42,595 178,588 178,588 (0.23%)
CLEARANCE/DEMOLITION 12,748 40,000 550 13,000 13,000 (67.50%)
• ACQUISITIONS 18,132 290,000 144,927 309,672 309,672 6.78%
INTERIM ASSISTANCE 3,496 7,504 357 6,063 6,063 (19.20%)
HOMEBUYER'S ASSISTANCE 25,307 49,567 43,235 49,567 49,567 0.00%
COMMERCIAL REHABILITATION 92,777 203,511 33,500 441,694 441,694 117.04% •
RENTAL REHAB 80,500 100,000 0 94,000 94,000 (6.00%)
•. ' • PUBLIC SERVICES 0 217,049 199,492 186,850 186,850 (13.91%)
EXTERNAL PUBLIC FACILITY 0 200,091 20,000 316,441 316,441 58.15%
REIMBURSED ADMIN 294,265 369,876 250,346 334,415 334,415 (9.59%) .
• OTHER CURRENT EXPENDITURES 160,916 0 6,000 0 0 N/A
GENERAL GOVT PROJECTS 16,883 418,042 108,808 319,500 319,500 (23.57%)
STREETS PROJECTS 108,195 177,280 89,642 165,782 165,782 (6.49%)
•
CAPITAL OUTLAY 239,770 0 0 0 0 N/A
TOTAL CDBG EXP. $1,163,315 $2,326,920 $ 951,134 $2,493,292 $2,493,292 7.15%
HOME
HOUSING ASSIST/REHAB $ 21,250 $ 128,011 $ 16,091 $ 78,500 $ 78,500 (38.68%)
OPTIONAL RELOCATION 240,722 640,610 170,017 136,000 136,000 (78.77%)
CLEARANCE/DEMOLITION 14,499 20,000 0 40,000 40,000 100.00%
HOMEBUYER'S ASSISTANCE 0 96,489 12,000 25,000 25,000 (74.09%)
• CHDO 30,000 245,550 0 320,250 320,250 30.42%
NEW CONSTRUCTION 0 0 50,000 711,209 711,209 N/A
• REIMBURSED ADMIN 12,020 121,313 48,516 121,700 121,700 0.32%
•
TOTAL HOME EXP. $ 318,491 $1,251,973 $ 296,624 $1,432,659 $1,432,659 14.43%
HOPE
HOUSING ASSIST/REHAB $ 729 $ 248,218 $ 200,621 $ 72,000 $ 72,000 (70.99%)
•
. • HOMEBUYER'S ASSISTANCE 0 32,000 0 0 0 (100.00%)
• DOWNPAYMENT ASSISTANCE 4,000 0 0 0 0 N/A
REIMBURSED ADMIN 515 29,330 25,854 26,830 26,830 (8.52%)
CAPITAL OUTLAY 67,139 0 0 0 0 N/A
• TOTAL HOPE EXP. $ 72,383 $ 309,548 $ 226,475 $ 98,830 $ 98,830 (68.07%) •
CEDAR CREEK
AFFORDABLE HOUSING $ 0 $ 0 $ 0 $ 406,000 $ 406,000
TOTAL CEDAR CREEK EXP. $ 0 $ 0 $ 0 $ 406,000 $ 406,000
TOTAL OPERATING EXPENSES
AND TRANSFERS $1,554,189 $3,888,441 $1,474,233 $4,430,781 $4,430,781 13.95%
EXPENDITURES UNDER
(OVER)REVENUES $ 98,496 $ 0 $ 0 $ 0 $ 0
' BEGINNING FUND BALANCE $ (92,046) $ 6,450 $ 6,450 $ 6,451 $ 6,451
ENDING FUND BALANCE $ 6,450 $ 6,450 $ 6,451 $ 6,451 $ 6,451
•
114
•
•
COMMUNITY DEVELOPMENT FUND - SOURCES
OF FUNDS
•
CEDAR CREEK HOPE
9% 2%
`'' : �' ,i`i'�'l!yr. r" a ..
may„ 3 4 fi
HOME P;tFi4iti1!,-;1-,,1‘l;'1:iJ-,-.i1:4-:f----1.',;T.-.ijiii)M!..-14',:!1:f-,:,V',?o2,*;-."-,:'s-S,..,T.,P,1',,::.',,--,1 1s CDBG
7r ��rr � � a � 3 i� � ��� yes
T,' oii.,i,,40
OTHER
0%
COMMUNITY DEVELOPMENT FUND - USES
OF FUNDS
NEW CONSTRUCTION HOUSING
CLEARANCE/DEMO
.
16% ASSIST/REHAB
ORP 1%
5% 7%
7 V.:.Ztr E'` ACQUISITIONS
CHDO 7%
7%
' ''' 'E COMMERCIAL REHAB
;1S< k 10%
CAPITAL OUTLAY ,,,;
• 11% ;•
;?lr RENTAL REHAB .
HOMEBUYER'SASSIST. .-gear a,, ,..."... ,t •
';.:.<,n..
• PUBLIC SERVICES
2°/n
EXT.PUBLIC FACILITY 4%
i
7% AFFORDABLE
REIMBURSED ADMIN
11% HOUSING
9%
i
115
We're Committed
11/
To Excellence
WOLF PEN CREEK
TAX INCREMENT FINANCING (TIF) FUND
The Wolf Pen Creek TIF Fund accounts for ad These revenues will be used to fund capital
valorem tax and other revenues that are accrued projects as needed in the district. The projects
to the WPC district. The fund will also account include studying ways to improve drainage and
for expenditures on projects that take place in the reduce silt inflow at the park and other
district. infrastructure projects. •
The TIF receives ad valorem taxes from the City, Funds remaining at the end of the year will be
School District and County on the incremental retained in the fund and programmed as specific
increase in assessed valuation (captured value) projects are identified.
over the base year(1989).
The ad valorem revenue estimate of $265,800 is
based on a captured value of about $18 million.
11'7
•
CITY OF COLLEGE STATION
WOLF PEN CREEK TIF
•
FUND SUMMARY
FY 97-98 FY 97-98 FY 98-99 FY 98-99 %CHANGE IN
• FY 96-97 REVISED YEAR-END BASE APPROVED BUDGET FROM
• ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 98 TO FY 99
BEGINNING BALANCE $ 0 $ 51,006 $ 51,006 $ 192,650 $ 192,650
REVENUES
- AD VALOREM TAXES COCS $ 25,348 $ 57,000 $ 58,644 76,800 $ 76,800 34.74%
AD VALOREM TAXES CSISD 0 47,000 48,000 110,700 110,700 135.53%
AD VALOREM TAXES BRAZOS CO 23,336 53,000 48,000 76,500 76,500 44.34%
INVESTMENT EARNINGS 3,836 1,000 7,000 7,800 7,800 680.00%
OTHER 0 0 0 0 0 N/A
TRANSFERS 0 0 0 0 0 N/A
PROCEEDS FROM LONG TERM DEBT 0 0 0 0 0 N/A
• TOTAL REVENUES $ 52,520 $ 158,000 $ 161,644 $ 271,800 $ 271,800 72.03% '
•
TOTAL FUNDS AVAILABLE $ 52,520 $ 209,006 $ 212,650 $ 464,450 $ 464,450 122.22%
•
EXPENDITURES AND TRANSFERS
' CAPITAL PROJECTS $ 0 $ 156,500 $ 20,000 $ 462,650 $ 462,650 195.62%
ENGINEERING 0 0 0 0 0 N/A
• OTHER 1,514 1,500 0 0 0 (100.00%)
CONTINGENCY 0 0 0 0 0 N/A
TOTAL OPERATING EXPENSES
AND TRANSFERS $ 1,514 $ 158,000 $ 20,000 $ 462,650 $ 462,650 192.82%
INCREASE(DECREASE)
IN FUND BALANCE $ 51,006 $ 0 $ 141,644 $ (190,850) $ (190,850)
ENDING FUND BALANCE $ 51,006 $ 51,006 $ 192,650 $ 1,800 $ 1,800
•
•
•
• 11$
WeYeCOtfit'a,tt,ed
ak
'Co
F.Xcetence
119
INTERNAL, SERVICES FUND
The Internal Services Fund is a combination of the and financial services will review fleet
internal services of printing and mail, replacement lists to ensure that the guidelines
•
. communications maintenance, fleet maintenance, are being met and that funds are available to
and equipment replacement within the City of replace needed equipment.
College Station. In an effort to better control costs,
• the fund receives revenues based on the expected 7. Each department that has been assigned
• costs associated with the aforementioned services vehicles will be charged an annual
• and uses them to pay for those specific services. maintenance fee to cover inspections and
other maintenance problems.
Estimates for annual funding levels have been
• developed using a number of techniques which 8. Each department will be charged for the
forecast printing and mail costs, communications phone system based on the number of
maintenance costs, fleet maintenance costs,vehicle phones assigned to it. Charges for the 800
and equipment replacement needs, and anticipated Mhz radio system will be prorated the in the
replacement costs. The policies which were same manner. These charges will continue
approved to set up the funds are as follows: after the interfund loan has been recovered in
order to replace the phone and radio systems
1. Specific charges will be assigned to each in the future.
•
printing job based on number of pages,
binding, stapling, folding, etc. This revenue 9. The Police and Fire Department will be
will be used to pay for all labor, materials, and charged for the Mobile Data System being
• overhead costs associated with internal installed. These changes will ensure that the
• printing. system can be replaced in the future.
2. Each department will be charged an annual The Base Budget revenues for the fund reflect the
•
mail handling fee based on the costs above policies. The revenues are automatically
associated with the collection, distribution, transferred from departmental budgets on a monthly
and processing of mail within the City. basis in order to make sure that sufficient funds will
always be available to fund all expenses related to
3. The copiers in City Hall(Utility Billing, the specific functions. The total revenues for FY 99
Human Resources, and Fiscal Services)have are $4,066,279, 15.92%higher than the FY 98
moved into the Print/Mail division. There will year-end estimate. This is the result of approved
be a copy charge for every copy made on the service level adjustments from other departments
• copiers mentioned above. transferring funds totaling $427,766 for new
• vehicles and equipment. This is done so this
4. Annual communications maintenance charges equipment becomes an asset in the fund.
will be prorated based on the number of
phones and radios in each department. All The FY 99 expenditures are $4,135,981, an
• other miscellaneous maintenance charges are increase of 12% over the FY 98 year-end estimate.
forecasted based on the number of work This is primarily due to approved SLA's totaling
orders in the previous year. These charges $525,960. This figure is composed of the
will be used to pay for all expenses related to following: $120,000 for a new ambulance for the
each specific function in the Communications Fire department; $46,616 for 2 police cars;
Division. $40,000 for an emergency command vehicle for
•
•
Parks &Recreation; $45,000 for a trackhoe for the
•
. • 5. All authorized existing fleet equipment will be Wastewater division; $95,600 for a new rear end
replaced through the equipment replacement load residential brush/bulky item collection vehicle;
•
• • V fund. Unauthorized equipment will be $8,700 for upgrades in Drainage and Utility Billing;
• replaced by other used equipment or through $21,650 for a truck in Drainage; $43,600 for a 24
the budget process. hour City Hall phone system; $19,970 to replace a
• paging transmitter; $21,824 for a new postage
6. Each department will be charged an annual machine; $7,000 to upgrade the telephone
replacement fee based on the useful life and Meridian mail software for 2000 compliance; and
•
anticipated replacement cost of each vehicle $41,000 to maintain the fiber optic switch
• assigned to that department. A team made equipment.
• up of representatives from user departments
•
120
CITY OF COLLEGE STATION
INTERNAL SERVICES
COMBINED FUND SUMMARY
FY 97-98 FY 97-98 FY 98-99 FY 98-99 %CHANGE IN
FY 96-97 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 98 TO FY 99
BEGINNING WORKING CAPITAL $ 1,964,389 $ 2,380,004 $ 2,380,004 $ 2,233,846 $ 2,233,846
REVENUES
FLEET REVENUES $ 1,290,210 $ 1,493,579 $ 1,493,579 $ 1,333,500 $ 1,746,066 16.90%
FLEET MAINTENANCE CHARGES 969,885 1,032,060 1,032,060 1,068,200 1,083,400 4.97%
PHONE SYSTEM CHARGES 86,930 87,160 87,160 99,980 99,980 14.71%
800 MHZ CHARGES 193,900 205,920 205,920 213,680 213,680 3.77%
PRINT/MAIL CHARGES 0 192,849 213,490 266,460 266,460 N/A
COMMUNICATIONS CHARGES 0 393,820 393,820 419,693 419,693 N/A
MOBILE DATA SYSTEM CHARGES 0 0 0 107,000 107,000 N/A
INVESTMENT&OTHER 112,045 102,500 120,000 130,000 130,000 26.83%
TOTAL REVENUES $ 2,652,970 $ 3,507,888 $ 3,546,029 $ 3,638,513 $ 4,066,279 15.92%
EXPENDITURES
FLEET MAINTENANCE $ 966,406 $ 940,039 $ 946,342 $ 946,702 $ 960,282 2.15%
PRINT/MAIL 0 157,839 228,462 236,022 239,385 N/A
COMMUNICATIONS 0 432,616 370,335 331,511 396,702 N/A
PAY PLAN ADJUSTMENTS 0 0 0 0 0
FLEET/EQUIPMENT REPLACEMENT 965,474 1,331,244 1,331,244 1,625,670 2,095,510 57.41% •
PHONE SYSTEM PURCHASE 14,431 5,000 5,206 0 0 (100.00%)
800 MHZ SYSTEM PURCHASE 523,027 20,000 20,000 0 0 (100.00%)
MOBILE DATA SYSTEM 0 601,944 601,944 200,000 200,000 (66.77%)
GENERAL&ADMIN.TRANSFERS 89,848 172,154 172,154 226,797 227,602 32.21%
CONTINGENCY 0 30,788 16,500 16,500 16,500 (46.41%)
TOTAL EXPENDITURES $ 2,559,186 $ 3,691,624 $ 3,692,187 $ 3,583,202 $ 4,135,981 12.04%
GAAP ADJUSTMENTS $ 328,806
INCREASE(DECREASE)
IN WORKING CAPITAL $ 93,784 $ (183,736) $ (146,158) $ 55,311 $ (69,702)
ENDING WORKING CAPITAL $ 2,380,004 $ 2,196,268 $ 2,233,846 $ 2,289,157 $ 2,164,144
121
•
•
INTERNAL SERVICES FUND - SOURCES
•
•
MOBILE DATA SYSTEM
• CHARGES
3% INVESTMENT/OTHER
e COMMUNICATIONS 3% FLEET REVENUES
10% 43%
ul i4'•,„Ld fe9r�,i'• (q..',F s,: i:",• ,.
•
ji;?f\ y,L {"'[�rrz;Si$ I q:<x ;",yy
PRINT/MAI yr;• ;;sw 2;;7,a"'e'a -;-.
S4(4i$ �. =.1,.4A:._ ' r ise -; '!,,Ef:i,_:.y"; s-
7% :`" rgii&"P-01 i x:- ',",'N -41"I '=;,- „axe;
.�, ., .".. ?«ri.b_:_;-`1` iL. ;"%xr:' S5/�i;:„:SL��y-�,_✓�';�Y...�L.,'Y;:_ ,,.�s�r
., ,. .. 'v'=?:,:yl<':�isW:zi�%kli"i''i':,S , 9:: �":'_-fir;r.;w:+<
800 MGHTZ V-� A'0
•
•
F PHONE SYSTEM
FLEET MAINT.
CHARGES
27%
2%
•
•
INTERNAL SERVICES FUND - USES
MOBILE DATA
SYSTEM
G&A TRANS. rJ% OTHER
6% 0% FLEET MAINT.
•
23%
' PRINT/MAIL
r ,ei 6%
42 ' sI ".,zkx Hwy.y • 3,.
• FLEET REPLACEMENT COMMUNICATIONS
51% 10%
r
122
UTILITY BILLING FUND
The Utility Billing Fund is used to account for FY 99 projected expenditures are $2,248,641, an
expenditures associated with meter services, increase of 11.7%. This is primarily due to a
billing, and collection for the City's Electric, $325,000 capital outlay for the new CIS software
Water, Wastewater, Sanitation, and Drainage used to streamline the billing system.
utilities.
Utility Billing has several approved service level
Revenues in the Utility Billing Fund are received as adjustments. $11,600 is approved to be moved
service charges from the various enterprise funds. to Meter Reading from Billing Collections in
Revenues are projected to be $2,182,473, an combination with new funds of $23,253 for a
increase of 35.2%over the FY 98 year-end approved SLA of $34,853 to add one Meter
estimate. FY 99 base budget service charges Reader position, related supplies, and extra funds
increased in an effort to offset the expenses for temporary/seasonal and overtime. The
associated with the new Customer Information following SLA's are also included: $54,800 for
Services (CIS)billing system. The approved the replacement of the Itron meter reading
increase in service charges will be used to pay for equipment; and $1,600 to upgrade a regular cab
pay and benefit adjustments, approved service pick up to an extended cab. There is a approved
level adjustments, and additional general and increase of $79,767 in general and administrative
administrative transfers. transfers to cover Utility Billing SLA's that are
expensed out of the General Fund.
1
11
•
CITY OF COLLEGE STATION
UTILITY BILLING FUND
FUND SUMMARY
FY 97-98 FY 97-98 FY 98-99 FY 98-99 %CHANGE IN
FY 96-97 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE BUDGET BUDGET FY 98 TO FY 99
BEGINNING BALANCE $ 614,125 $ 435,075 $ 435,075 $ 64,621 $ 64,621
•
REVENUES&SERVICE CHARGES
SERVICE CHARGES $1,308,300 $1,591,450 $1,614,048 $2,000,000 $2,182,473 37.14%
• • • INVESTMENT INCOME 27,084 35,000 29,000 8,400 8,400 (76.00%)
•
TOTAL REVENUES $1,335,384 $1,626,450 $1,643,048 $2,008,400 $2,190,873 34.70%
DEPT.EXPENDITURES
COLLECTIONS $ 800,179 $ 862,002 $ 862,002 $ 848,851 $ 853,331 (1.01%)
METER SERVICES 280,850 300,649 300,649 291,802 390,028 29.73%
PAY PLAN ADJUSTMENTS 0 0 0 0 0 N/A
GENERAL AND ADMIN.TRANSFERS 418,424 475,851 475,851 570,515 650,282 36.66%
CONTINGENCY 0 30,000 0 30,000 30,000 0.00%
• OTHER 400 0 0 0 0 N/A
CAPITAL OUTLAY $ (53,392) 300,000 375,000 325,000 325,000 8.33%
TOTAL EXPENDITURES $1,446,461 $1,968,502 $2,013,502 $2,066,168 $2,248,641 14.23%
GAAP ADJUSTMENT $ (67,973)
TOTAL EXPENDITURES INCREASE
(DECREASE)IN FUND BALANCE $ (111,077) $ (342,052) $ (370,454) $ (57,768) $ (57,768)
• ENDING FUND BALANCE $ 435,075 $ 93,023 $ 64,621 $ 6,853 $ 6,853
•
•
•
•
•
124
UTILITY BILLING FUND - SOURCES
•
INVESTMENT INCOME
0%
•
SERVICE CHARGES
100%
UTILITY BILLING FUND - USES
•
OTHER
• 17% COLLECTIONS
37%
�� �
m, a�a'n"F`:fTZ '; f�.:-`i`r.=>o ,r�„a,,s_,:�•s?�,'_;::„^ ��i'��;i��5���;?� - �t a..
GEN./ADMIN.TRANS.
29% METER SERVICES
17%
125
We're Committed
iro
To Excellence
SELF INSURANCE FUND
The City of College Station is partially self-insured FY 99 Revenues are based on the actual amounts
for employee health, accident, disability and life assigned to the various operating activity centers.
insurance, property casualty and general liability, There is a 2.9% increase in FY 99 revenues over
worker's compensation, and unemployment FY 98 year-end estimates due to changes in rates,
compensation. Actuarially based charges are number of employees, covered equipment,
made to each of the operating funds using buildings, and other factors.
relevant bases (i.e., health insurance is charged
monthly per full-time participating employee, FY 99 Expenditures are based on estimates of
while unemployment and worker's compensation future claims, premiums, and other miscellaneous
are charged as a percentage of gross salary). This costs. Total expenditures are $3,290,184, an
method of funding allows the city to more increase of 8.9% over the FY 98 year-end
accurately reflect the costs of claims against the estimate. This increase is a result of rising medical
various funds and to minimize potential risks. costs and changes in the health care plan. The
City will continue to monitor claims to determine
if any plan changes need to be made.
127
• CITY OF COLLEGE STATION
SELF INSURANCE FUND
•
• FUND SUMMARY
•
FY 97-98 FY 97-98 FY 98-99 FY 98-99 %CHANGE IN
FY 96-97 REVISED YEAR-END BASE APPROVED BUDGET FROM
ACTUAL BUDGET ESTIMATE REQUEST BUDGET FY 98 TO FY 99
•
BEGINNING BALANCE $ 1,359,155 $ 1,529,571 $ 1,529,571 $ 1,395,946 $ 1,395,946
REVENUES
CITY CONTRIBUTIONS $ 2,281,418 $ 2,331,859 $ 2,295,608 $ 2,367,815 $ 2,367,815 1.54%
EMPLOYEE CONTRIB 469,078 525,000 474,000 499,200 499,200 (4.91%)
COBRA 31,970 37,000 24,000 24,000 24,000 (35.14%)
INVESTMENT EARNINGS 95,242 78,000 84,000 70,000 " 70,000 (10.26%)
OTHER 12,740 5,000 7,900 10,000 10,000 100.00%
TOTAL REVENUES $ 2,890,448 $ 2,976,859 $ 2,885,508 $ 2,971,015 $ 2,971,015 (0.20%)
• TOTAL FUNDS AVAILABLE $ 4,249,603 $ 4,506,430 $ 4,415,079 $ 4,366,961 $ 4,366,961 (3.09%)
•
•
• EXPENDITURES AND TRANSFERS
CLAIMS $ 2,043,620 $ 2,074,078 $ 2,205,000 $ 2,441,000 $ 2,441,000 17.69%
ADMINISTRATION FEE 158,128 197,300 166,793 163,060 163,060 (17.35%)
PREMIUMS 506,279 511,800 498,400 508,000 508,000 (0.74%)
GENERAL&ADMINISTRATIVE 103,008 104,440 104,440 111,124 111,124 6.40%
OTHER OPERATING 220 15,000 15,000 15,000 15,000 0.00%
OTHER NON-OPERATING 21,173 29,500 29,500 30,000 30,000 1.69% ,
CONTINGENCY 0 40,000 0 22,000 22,000
• TOTAL OPERATING EXPENSES
AND TRANSFERS $ 2,832,428 $ 2,972,118 $ 3,019,133 $ 3,290,184 $ 3,290,184 10.70%
•
• GAAP ADJUSTMENTS $ 112,396
INCREASE(DECREASE)IN •
FUND BALANCE $ 58,020 $ 4,741 $ (133,625) $ (319,169) $ (319,169)
• ENDING FUND BALANCE $ 1,529,571 $ 1,524,312 $ 1,395,946 $ 1,076,777 $ 1,076,777
•
•
•
•
•
•
128
•
SELF INSURANCE FUND - SOURCES
EMPLOYEE COBRA
CONTRIBUTIONS 1% OTHER
17% 0%
INTEREST
2%
fr
CITY CONTRIBUTIONS
80%
SELF INSURANCE FUND - USES
GEN.&ADMIN. OTHER
0
PREMIUMS 3/0 2%
15%
ADMIN.FEES
5%
aorm
a
s'i
Zo G S 'vy �,
.•
CLAIMS
74%
•
129
We're Committed
iro
ik%.00
To Excellence
��o
ORDINANCE NO.2346
AN ORDINANCE ADOPTING A BUDGET FOR THE 1998-99 FISCAL YEAR
AND AUTHORIZING EXPENDITURES AS THEREIN PROVIDED.
WHEREAS, a proposed budget for the fiscal year October 1, 1998 to September 30,
1999, was prepared and presented to the City Council and a public hearing held thereon •
as proscribed by law and the Charter of The City of College Station, Texas, notice of said
hearing having first been duly given; •
WHEREAS, the City Council has reviewed and amended the proposed budget and
changes as approved by the City Council have been identified and their effect included in
the budget;
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COLLEGE STATION, TEXAS:
PART 1: That the aforesaid proposed budget as amended by the City Council of the
City of College, which is made a part hereof to the same extent as if set forth at length
herein, is hereby adopted, and a copy of which is on file in the Office of the City
Secretary in College Station, Texas; and
PART 2: That authorization is hereby granted for the expenditure of the same under
the respective items contained in said budget with the approved fiscal procedures of the
City.
PART 3: That the City Manager and his authorized and designated employees, at •
his discretion, be, and are hereby, authorized to sign or release easements, permits,
licenses, and change orders; to sign documents authorizing the payment of funds, and to
expend public funds for expenditures that are exempt from the Purchasing and
Contracting Authority of Municipalities, Chapter 252 of the Texas Local Government
Code unless otherwise authorized by the City Council; to settle paving assessment, weed
moving, demolition, and other disputes based on legal questions of whether the
assessments are enforceable or other extenuating circumstances. The intent of this
section is to provide the ability to conduct daily affairs of the City which involves
numerous decisions of a routine nature.
PART 4: That the City Council hereby approves grants and contracts that are set
out by this budget and authorizes the City Manager and his authorized and designated
employees, at his discretion, to sign said federal, state, and other such grant and contract
documents on behalf of the City. The funds for said contracts, agreements, and
purchases are hereby approved and appropriated. The intent of this section is to approve
and simplify the grant process and approve expenditures that are exempt from the
Purchasing and Contracting Authority of Municipalities, Chapter 252 of the Local
Government Code
131
ORDINANCE NUMBER: 2346
•
•. PART 5: That the City Manager and his authorized and designated employees, at
• his discretion, be, and are hereby, authorized to provide for transfers of any unexpended
or unencumbered appropriation balance within each of the various departments in the
General Fund and within any other fund of the City in accordance with Section 60.4 of
the Charter of the City of College Station and to authorize transfers of Contingent
Appropriations within a fund up to an amount equal to expenditures that are exempt from
the Purchasing and Contracting Authority of Municipalities, Chapter 252 of the Texas
Local Government Code unless otherwise authorized by the City Council. The intent of
this section is to provide the ability to conduct daily affairs of the City which involves
6 numerous decisions of a routine nature.
•
PASSED AND APPROVED THIS 10tDAY OF SEPTEMBER, 1998.
•
• APPROVED:
•
•
•
//a4ll I
•
Lynn l cllhaney, Mayor %
• ATTEST:
0-1)11;n76: -6•6
46)
Connie Hooks, City Secretary
•
•
•
132
ORDINANCE NO. 2348
AN ORDINANCE LEVYING THE AD VALOREM TAXES FOR THE USE AND SUPPORT
. OF THE MUNICIPAL GOVERNMENT OF THE CITY OF COLLEGE STATION, TEXAS,
AND PROVIDING FOR THE GENERAL DEBT SERVICE FUND FOR THE YEAR 1998-
99 AND APPORTIONING EACH LEVY FOR THE SPECIFIC PURPOSES.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
SECTION 1. That there is hereby levied and there shall be collected for the use and support of
the municipal government of the City of College Station, Texas, and to provide General Debt
Service for the 1998-99 fiscal year upon all property, real, personal and mixed within the corporate
limits of said city subject to taxation, a tax of forty-two and ninety-three hundredths cents ($0.4293)
on each one hundred dollar($100.00) valuation of property, and said tax being so levied and
apportioned to the specific purpose herein set forth:
1. For the maintenance and support of the general government
(General Fund), sixteen and eighteen hundredths cents •
($0.1618) on each one hundred dollar($100.00)valuation of
property; and
2. For the general obligation debt service (Debt Service Fund), •
twenty-six and seventy-five hundredths cents ($0.2675) on
each one hundred dollars ($100.00) valuation of property to be
used for principal and interest payments on bonds and other
obligations of the fund.
SECTION II. All moneys collected under this ordinance for the specific items therein named,
shall be and the same are hereby appropriated and set apart for the specific purpose indicated in
each item and the Assessor and Collector of Taxes and the Director of Finance shall keep these
accounts so as to readily and distinctly show the amount collected, the amounts expended and the •
amount on hand at any time, belonging to such funds. It is hereby made the duty of the Tax
Assessor and Collector to deliver a statement at the time of depositing any money, showing from
what source such taxes were received and to what account (General Fund or General Debt Service
Fund) the funds were deposited.
SECTION III. That this ordinance shall take effect and be in force from and after its passage
PASSED AND APPROVED THIS 24th DAY OF SEPTEMBER, 1998.
APPROVED:
toy .
Lynn cllhaney, Mayor
Y
Connie Hooks, Cit.; Secretary
133
APPROVED SERVICE LEVEL ADJUSTMENTS
CATEGORY DEPARTMENT DESCRIPTION TOTAL SAVINGS NET TOTAL
GENERAL FUND
. Category I-Mandated Cost Increase •
• Mandated Police Department 1-T Hardware/software upgrade for year 2000 compliance 3,000 0 3,00
Mandated Fire Department Increase in operating expenses for fire station#4 35,000 0 35,00
Mandated Public Works Business center maintenance 2,400 0 2,40
• Mandated Public Works Fire Station#1 maintenance 8,500 0 8,50
Mandated Public Works Northgate project maintenance 2,200 0 2,20
• Mandated Public Works Library maintenance 13,600 0 13,60
Mandated Public Works Maintenance of Utility Customer Service building 20,120 15,090 2 5,03
Mandated Parks&Recreation New teen center start up and operation 66,353 0 66,35
. Mandated Parks&Recreation Landscape maint.of Tx Ave.Medians&Eastgate Park 23,000 0 23,00
Mandated Parks&Recreation Landscape maintenance of Util.Cust.Serv.building 12,834 9,626 2 3,20
• Mandated Office of Tech.&Info.Svs. Utilities for new Utility Customer Service building 15,330 11,498 2 3,83
Mandated Office of Tech.&Info.Svs. Maintenance for Customer Info.Services system 25,850 25,850 2
Mandated Office of Tech.&Info.Svs. 1-T Upgrade Microsoft desktop software to single user license 62,000 17,529 2 44,47
Mandated Office of Tech.&Info.Svs. 1-T Training for work order system included in CIS system 25,000 12,500 2 12,50
Mandated Office of Tech.&Info.Svs. Addition micro computer specialist for mobile data comm. 36,866 0 36,86
$ 352,053 $ 92,093 $ 259,96
• Category II-Strategic Issue Related SLA's
Issue#9 Development Services Overtime pay for weekend building inspections 6,050 6,050 1
Issue#9 Development Services Increase in Legal Notices 8,790 0 8,79
Issue#11 Development Services Development of neighborhood planning program 47,702 0 47,70
' Issue#2 Economic&Comm.Dev. 1-T Development of comprehensive"Business Plan" 18,315 0 18,31
Issue#14 Office of Tech.&Info.Svs. 1-T Centralized Customer Service 10,000 0 10,00
Issue#15 Office of Tech.&Info.Svs. 1-T Paperless Council 36,361 0 36,36
Issue#20 General Government 1-T Bond election public information 25,000 0 25,00
' Issue#20 General Government 1-T Expenses associated with proposed bond election 18,000 0 18,00
$ 170,218 $ 6,050 $ 164,16
• Category III Vision Statement Related SLA's
Statement#3 Police Department Six police officers and related equipment 334,399 141,622 1 192,77
Statement#3 Police Department 1-T 6 Video recorders for patrol cars 19,070 0 19,07
. Statement#3 Police Department Ballistic vest replacement 11,000 0 11,00
• Statement#3 Police Department 1-T Law enforcement block grant 18,028 18,028 1
Statement#3 Fire Department Addition of 3rd Ambulance 328,980 86,130 1 242,85
•
. Statement#3 Public Works 1-T 3/4 ton truck for Drainage Maintenance 25,750 0 25,75
Statement#3 Public Works 1-T Drainage maintenance materials 10,000 0 10,00
• Statement#5 Public Works 1-T Upgrade of 1/2 ton pickup to 3/4 ton(Facilities Maint.) 8,000 0 8,00
•
Statement#2 Parks&Recreation Labor and supplies for athletic league 11,791 11,791 1
Statement#2 Parks&Recreation Invitation girls fastball softball tournament 11,506 11,506 2
Statement#2 Parks&Recreation Increase in seasonal pay at Lincoln center 5,960 0 5,96
•• Statement#2 Parks&Recreation Pool Maintenance Technician 22,094 12,094 3 10,00
Statement#2 Parks&Recreation Asst.Athletic Supv.position upgraded from seasonal funds 32,335 32,335 3
Statement#2 Parks&Recreation Increase in lifeguard salaries 6,161 6,161 1
Statement#2 Parks&Recreation 1-T Computer improvements,additions,and replacements 22,209 0 22,20
Statement#2 Parks&Recreation Part-time senior citizens events coordinator w/benefits 30,382 10,000 1 20,38
. Statement#2 Parks&Recreation 1-T Adamson Lagoon renovation(yr 1 of multi-yr plan) 65,000 0 65,00
Statement#2 Parks&Recreation 1-T Increase in Pool Party Supplies 3,672 3,672 1
Statement#2 Parks&Recreation EMT overtime for athletic events 2,568 2,568 2
Statement#2 Parks&Recreation 1-T Promotional items for 2000 Games of Texas 9,000 9,000 2
Statement#2 Parks&Recreation Holiday on the Brazos supplies 5,500 5,500 2
Statement#2 Parks&Recreation 1-T Enhanced audio/video equipment 7,705 7,705 2
Statement#3 Parks&Recreation 1-T EOC chair repair/mobile command post 41,950 20,000 1 21,95
Statement#4 Office of Tech.&Info.Svs. 1-T Addition of 6 high speed computers and related training 30,200 0 30,20
Statement#5 Office of Tech.&Info.Svs. 1-T Make network servers fault tolerant 55,000 0 55,00
Statement#4 Library 1-T Books and other miscellaneous equipment/furniture 291,348 291,348 1
Statement#4 Library Opening of library for six additional hours 20,000 0 20,00
Statement#5 Fiscal Services Overtime for police officers doing warrant investigation 30,600 105,000 1 (74,4C
• $ 1,460,208 $ 774,460 $ 685,74
•
1-T=One time costs
t Savings are due to increased revenues.
2 Savings are due to transfers from other funds.
' 3 Savings are a result of a reduction in other expenditures.
134
APPROVED SERVICE LEVEL ADJUSTMENTS
CATEGORY DEPARTMENT DESCRIPTION TOTAL SAVINGS NET TOTAL
General Fund Special Project Funding
Issue#13 Non-Departmental 1-T Streetscape upgrades for University Drive 392,500 0 392,500
Statement#1 Non-Departmental 1-T Major Thoroughfare Funding 250,000 0 250,000 •
Statement#2 Parks&Recreation 1-T Parks Infrastructure Replacement Plan 50,000 0 50,000
$ 692,500 $ 0 $ 692,500
General Fund Total: $ 2,674,979 $ 872,603 $ 1,802,376
ELECTRIC FUND
Category I-Mandated Cost Increase
Mandated Technical Services Subscribe to One Call Notification center $ 5,000 $ 0 $ 5,000
Category III Vision Statement Related SLA's
Statement#5 Warehouse 1-T Enclose vehicle lift and install motor operated doors 15,000 0 15,000
Statement#5 Technical Services 1-T Strategic plan for electricity deregulation 135,000 0 135,000
Statement#5 Technical Services 1-T Purchase of Bumdy BCT-500(battery crimp tool) 1,900 0 1,900
Statement#7 Technical Services 1-T Purchase of radio detection locator 5,100 0 5,100
Statement#5 Technical Services 1-T Purchase of 3 reel carriers for electric lines 45,000 0 45,000
Statement#5 Substations 1-T Electric substation maintenance 55,000 0 55,000
Statement#5 Metering 1-T Replacement of calibration equipment 5,000 0 5,000
Statement#5 Metering 1-T Install digital fault recording equipment at switch station 50,000 0 50,000
Statement#5 Metering 1-T Purchase of acoustic leak detector 6,000 0 6,000 .
$ 318,000 $ 0 $ 318,000
Electric Fund Total: $ 323,000 $ 0 $ 323,000
WATER FUND
Category I-Mandated Cost Increase
Mandated Production 1-T Risk management plan mandated by EPA 20,000 0 20,000
Mandated Engineering EPA required Consumer Confidence Report 7,000 0 7,000
$ 27,000 $ 0 $ 27,000
Category III Vision Statement Related SLA's
Statement#5 Production 1-T Rehabilitation of tank at Dowling Rd 365,000 0 365,000
Statement#5 Production Installation of vibration sensors on pumps and motors 32,000 0 32,000
Statement#5 Production 1-T Demolition of University pump station ground storage res. 27,000 0 27,000
Statement#5 Distribution 1-T Replace dead end mains with flushing hydrants 20,000 0 20,000
$ 444,000 $ 0 $ 444,000
Water Fund Total: $ 471,000 $ 0 $ 471,000 .
WASTEWATER FUND
Category III Vision Statement Related SLA's
Statement#5 Treatment 1-T Sand blast and paint#4B and#5B clarifiers 75,000 0 75,000
Statement#5 Collection 1-T Purchase new tracked mini excavator 51,500 0 51,500
Statement#5 Collection 1-T Replacement of Aries mini camera push cable system 20,000 0 20,000
Statement#5 Collection 1-T Purchase of three wastewater flow monitors 11,700 0 11,700
Wastewater Fund Total: $ 158,200 $ 0 $ 158,200
COMBINED UTILITY FUNDS TOTAL: $ 952,200 $ 0 $ 952,200
SANITATION FUND
Category III Vision Statement Related SLA's
Statement#5 Residential Residential Brush crew and REL truck(2 pos.) 176,090 0 176,090
Statement#5 Residential Extend curbside recycling to four-plexes 35,100 0 35,100
Statement#5 Residential Environmental Awards Program 10,000 0 10,000
Statement#5 Commercial 1-T Purchase of 5 roll-off containers for customer rental 15,000 0 15,000
Sanitation Fund Total: $ 236,190 $ 0 $ 236,190
1-T=One time costs
1 Savings are due to increased revenues.
2 Savings are due to transfers from other funds.
3 Savings are a result of a reduction in other expenditures.
135
•
•
APPROVED SERVICE LEVEL ADJUSTMENTS
CATEGORY DEPARTMENT DESCRIPTION TOTAL SAVINGS NET TOTAL
HOTEL/MOTEL FUND
Category II-Strategic Issue Related SLA's
• Issue#31 Parks&Recreation Invitation girls fastpitch softball tournament $ 11,506 $ 9,000 I $ 2,50,
Category Ill Vision Statement Related SLA's
Statement#2 Parks&Recreation EMT overtime for athletic events 2,568 2,568 1
• • Statement#2 Parks&Recreation Promotional items for 2000 Games of Texas 9,000 0 9,001
Statement#2 Parks&Recreation Holiday on the Brazos supplies 5,500 0 5,501
• Statement#2 Parks&Recreation 1-T Enhanced audio/video equipment 7,705 2,000 1 5,70.
• $ 24,773 $ 4,568 $ 20,20.
Hotel/Motel Fund Total: $ 36,279 $ 13,568 $ 22,71
UTILITY BILLING FUND
Category III Vision Statement Related SLA's
Statement#5 Meter Services One Meter Reader,extra temp/seasonal,and supplies 34,853 11,600 3 23,25.
Statement#5 Meter Services 1-T Upgrade of a regular cab pickup truck to an extended cab 1,600 0 1,60,
• Statement#5 Meter Services 1-T Replacement of Itron meter reading equipment 54,800 0 54,80,
Utility Billing Fund Total: $ 91,253 $ 11,600 $ 79,65.
•
PRINT/MAIL FUND
Category III Vision Statement Related SLA's
•
Statement#5 Office of Tech.&Info.Svs. 1-T Replacement of postage machine 520 0 52.
Print/Mail Fund Total: $ 520 $ 0 $ 52.
COMMUNICATIONS FUND
•
Category III Vision Statement Related SLA's
Statement#4 Office of Tech.&Info.Svs. 1-T 24 Hour City Hall 7,600 0 7,60
Statement#5 Office of Tech.&Info.Svs. 1-T Upgrade telephone Meridian mail software for 2000 comp. 7,000 0 7,00
Statement#5 Office of Tech.&Info.Svs. Maintenance of fiber optic switch equipment 41,000 0 41,00
Communications Fund Total: $ 55,600 $ 0 $ 55,60'
EQUIPMENT REPLACEMENT
Category III Vision Statement Related SLA's
Statement#5 Office of Tech.&Info.Svs. 1-T Replacement of postage machine 21,304 0 21,30
Statement#4 Office of Tech.&Info.Svs. 1-T 24 Hour City Hall 36,000 0 36,00,
Statement#5 Office of Tech.&Info.Svs. 1-T Replacement of five-year old paging transmitter 19,970 0 19,97,
• • Equipment Replacement Fund Total: $ 77,274 $ 0 $ 77,27.
•
PARKING FUND
Category III Vision Statement Related SLA's
Statement#1 Fire Department 1-T Purchase of an automated parking citation mgmt system 40,300 19,977 1 20,32
Parking Fund Total: $ 40,300 $ 19,977 $ 20,32
ALL FUNDS TOTAL: $ 4,164,595 $ 917,748 $ 3,246,84'
•
•
•
• 1-T=One time costs
1 Savings are due to increased revenues.
2 Savings are due to transfers from other funds.
3 Savings are a result of a reduction in other expenditures.
136
GLOSSARY
137
GLOSSARY
• Activity Center: The lowest level at which costs City Council: The current elected official of the
for operations are maintained. City as set forth in the City's Charter.
•
Ad Valorem Tax: A tax based on the value of City Manager: The individual appointed by the
property. City Council who is responsible for the
administration of City affairs.
• Appropriation: A legal authorization granted by
the Council to make or incur Capital Improvement Project (CIP): A multi-year
expenditures/expenses for specific purposes. project that addresses both repair and
replacement of existing infrastructure as well as
Bank Depository_ Agreement: A contract the development of new facilities to
between a municipality and a depository, accommodate future growth.
negotiated and entered into in accordance with
the specification of Local Government code, Title Competitive bidding process: The process
4, Chapter 105, Subchapter B, which sets forth following State law requiring that for purchases of
•
the agreements between the parties regarding $15,000 or more, a city must advertise, solicit,
•
banking services. and publicly open sealed bids from prospective
• vendors. After a review period, the Council then
• Budget: A plan, approved by the Council, of awards the bid to the successful bidder.
financial operation embodying an estimate of
• proposed expenditures/expenses for the fiscal Cc tract.Qizli atiou Bonds: Long-term debt
year and the proposed means of funding these which places the assets purchased or constructed
expenditure estimates. as a part of the security for the issue.
BVSWMA: Brazos Valley Solid Waste Current Expense: An obligation of a City as a
• Management Agency. BVSWMA was formed result of an incurred expenditure/expense that is
under a joint solid waste management agreement due for payment within a twelve (12) month
between the cities of College Station and Bryan period.
to cooperatively operate a joint landfill facility for
•
• the proper disposal of solid waste for the two C_urxe_nt_Rev_enue: The revenues or resources of a
cities and outside customers. City convertible to cash within a twelve (12)
month period.
Capital/Major Project Fxpnnsliture/Expense: An
expenditure/expense which results in the Debt Serrvioe: The annual amount of money
acquisition or addition of a fixed asset or the necessary to pay the interest and principal (or
improvement to an existing fixed asset. sinking fund contribution) on outstanding debt.
Cash_Basis: Method of accounting and budgeting Department: Separate branch of operation in
which recognizes revenues when received and the organization structure.
expenditures when paid.
Division: Unit of a department.
• . Cer_tific_ate_oLQbligation (CD.): Long-term debt
which is authorized by the City Council and does Effectiveness Measures: Measures that
not require prior voter approval. demonstrate whether the program is
accomplishing its intended results. These should
Certified Annual Financial Report_(CAFR): The show the impact of the program.
published results of the City's annual audit.
Efficiency Measures: These are ratios of inputs
Char_ter_.of_..Accounts: A chart detailing the to outputs. For example: cost per inspection,
system of general ledger accounts. calls for service per officer.
•
(38
Emergency: An unexpected occurrence, i.e., Fund: An independent fiscal and accounting
damaging weather conditions, that require the entity with a self-balancing set of accounts
unplanned use of City funds. recording cash and/or other resources together
with all related liabilities, obligations, reserves,
Encumbrance: Obligation to expend and equities which are segregated for the purpose
appropriated monies as a result of a processed of carrying on specific activities or attaining
purchase order or a contract for purchases legally certain objectives.
entered on behalf of the City.
Fund Balance (Equity): The excess of fund assets
Enterprise Funds: Funds that are used to over liabilities. Accumulated balances are the
represent the economic results of activities that result of continual excess of revenues over
are maintained similar to those of private expenditures/expenses. A negative fund balance
business, where revenues are recorded when is a deficit balance.
earned and expenses are recorded as resources
are used. GAAP: See Generally Accepted Accounting
Principles.
Equity: See Fund Balance.
General—.nd Administrative Costs: Costs
Exp-,nditj1r5/Expense: Decreases in net financial associated with the administration of City
resources for the purpose of acquiring goods or services.
services. The General Fund recognizes
expenditures and the Proprietary Funds recognize Ge_ner_aLF_un_d: The City fund used to account for
expenses. all financial resource and expenditures of the City
except those required to be accounted for in
Eacsimile Signature Ma_chine: A mechanical another fund.
device used to imprint signatures upon City
vouchers rendering them negotiable instruments. General Ledger: The collection of accounts
reflecting the financial position and results of
Field Purchase Order (FPO): Order to a vendor operations for the City.
from a department that is less than $1,000.
Orders that are less than $1000 may be Generally Accepted Accounting Principles
purchased directly from a vendor via the (GAAP): Uniform minimum standards of and
Accounting Department. guidelines to financial accounting and reporting
as set forth by the Governmental Accounting
Finance Director: The person appointed by the Standards Board (GASB).
City Manager who is responsible for recording
and reporting the financial activities of the City GeneraLQhligati_nn_Bonds: Bonds for whose
and for making recommendations regarding fiscal payment the full faith and credit of the City has
policies. been pledged.
FiscaLyear: 12 month budget period, generally Gam: Government Finance Officers
extending from October 1st through the following Association of the United States and Canada.
September 30th.
Governmental Accounting Standards Board
Eix_ed_Assets: Asset of a long-term nature which (GASB): The authoritative accounting and
are intended to continue to be held or used, such financial reporting standard-setting body of
as land, building, improvements other than government agencies.
buildings, machinery, and equipment.
Governmental_Funds: Funds that are maintained
FTE: Full Time Equivalent. A position that is on a modified accrual basis with an emphasis on
equivalent to a full-time 40 hour work week. This when cash is expended or obligated and revenues
is the method by which temporary/seasonal and are recorded when measurable and available.
part-time workers are accounted for.
Internal Service Funds: Generally accounted for •
similar to enterprise funds. These funds are used
139
•
to account for enterprise types of activities for the Reserves: An account used to designate a
benefit of city departments such as fleet portion of the fund balance (equity) as legally
maintenance, self insurance, and print/mail. segregated for a specific future use.
Investments: Securities held for the production of Retained Earnings: The equity account reflecting
income, generally in the form of interest. the accumulated earnings of the Utility Funds.
Line Itenr_Budget: The presentation of the City's Revenues (Res_o irres): An increase in assets due
adopted budget in a format presenting each to the performance of a service or the sale of
Department's approved expenditure/expense by goods. in the General Fund, revenues are
specific account. recognized when earned, measurable, and
reasonably assured to be received within 60 days.
Long-Term Debt: Obligation of the City with a
remaining maturity term of more that one (1) Risk: The liability, either realized or potential,
year. related to the City's daily operations.
Managemen_tl,etter_: A written report from the Service I.evel: The current outcomes and services
•
independent auditors to the Council reflecting provided to citizens and customers by the City as
• .• observations and suggestions as a result of the approved in the annual budget.
audit process.
Service I evel Adjustment (SI A): Request for
Ne_t W_orkingS pital: Current Assets less Current additional resources requiring a decision by
Liabilities in an enterprise or internal service fund. management and council and justified on the
basis of adding to or reducing services and/or
Non-Recurring Revenues: Resources recognized performance improvements.
• by the City that are unique and occur only one
• time or without pattern. Sinking_Fund: A fund which is accumulated
through periodic contributions which must be
Official Budget: The budget as adopted by the placed in the sinking fund so that the total
• • Council. contributions plus their compounded earnings will
be sufficient to redeem the sinking fund bonds
Onetime Revenues: See Non-Recurring when they mature.
• • Revenues.
Strategiclssu_es: The means by which the City
• Operating Budget: A plan, approved by the Council directs the staff to address its priorities
Council, of financial operations embodying an for City issues.
• estimate of proposed expenditures/expenses for
•
the fiscal year and the proposed means of Tax-Levy: The total amount of taxes imposed by
financing them. the City on taxable property, as determined by
the Brazos County Appraisal District, within the
Output Measures: This is the quantity of work City's corporate limits.
produced or generated.
• User-Based-Fee%Charge: A monetary fee or
PerLormance.Beasure: Tools to determine what charge placed upon the user of services of the
• levels of service are being provided by the City.
organization.
• • Utility Funds: The funds used to account for the
Proprietary Funds: See Utility Funds. operations of the City's electric, water, sanitary
sewer, and solid waste disposal activities.
Purchase_Order System: A City's system of using
documents authorizing the delivery of specified Undesignated Fund Balance: That portion of the
merchandise or services and making a charge for fund balance that is unencumbered from any
• them. obligation of the City.
•
140
UtilityBevenue Road: Debt issue by the City and
approved by the Council by which payment is
secured by pledged utility revenue.
Vision Statements: The set of values by which
the Council directs the staff about the intended
impact the organization should have on the City
as a whole.
141
We're Committed
To Excellence
142
•
•
•
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