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FY 2008-2009 Citizens' Budget
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City of College Station, Texas Approved Citizens' Budget for Fiscal Year 2009 October 1, 2008 to September 30, 2009 Principal City Officials, October 2008 Elected Officials Lynn John James Ben White Mcllhaney Crompton Massey Mayor Mayor Pro Tem Council-Place 1 Council-Place 2 4 4 si 7 7 Dennis Lawrence David Maloney Stewart Ruesink Council-Place 3 Council-Place 5 Council-Place 6 City Administration City Manager Glenn Brown Assistant City Manager Kathy Merrill Assistant City Manager David Neeley Chief Financial Officer Jeff Kersten Director of Water Services Department David Coleman Director of Electric Utility David Massey Chief of Police Michael Ikner Chief of Fire Robert B.Alley Director of Public Works Mark Smith Director of Capital Projects Charles Gilman Director of Parks and Recreation Marco A. Cisneros Director of Planning and Development Services Bob Cowell,Jr. Director of Information Technology Ben Roper Director of Public Communications Wayne Larson Director of Human Resources Alison Pond Director of Economic and Community Development David Gwin City Attorney Harvey Cargill,Jr. City Secretary Connie L. Hooks Internal Auditor Ty Elliott 1 • (kir'11114 Cm-OF-COLLEGE-STATION October 1,2008 • Honorable Mayor and City Council: In accordance with the City Charter,I am pleased to present the City of College Station Approved Fiscal Year(FY) 2009 Annual Budget totaling$249,167,632 for all funds.Of this amount,$201,228,559 is for the operations and maintenance budget,and $47,939,073 is for capital projects.The capital projects appropriations are for the many infrastructure projects either underway or planned to be underway in 2008-2009. This approved budget results in an increase of 10.11%over the FY 2008 budget. The following is a summary of some of the key points in the approved budget. The key focus of the FY 2009 Approved Budget is to continue to be able to provide the resources needed to provide the services that impact the quality of life of the citizens of College Station. College Station is a vibrant community that continues to grow. The approved budget has been prepared taking into account the direction and priorities of • the City Council,as well as the City's professional staff. This has been done through the Strategic Planning process as well as the development of Strategic Business Plans by each department. As this budget was developed,every• effort was made to balance out the all of the needs,priorities,and pressures faced by the City. However,not all of the requests brought forth could be met and it is recognized that there are additional needs that may need to be addressed in the future. • • Increased Costs The approved budget was a challenge to prepare in part because of the recent increase in the cost of the services provided and the cost of many of the commodities purchased by the City. These cost increases affect all areas of the City and impact the ability of the City to maintain the level of service the citizens have become accustomed to. Petroleum Based Products Cost increases have been especially prevalent in petroleum based products.This has made preparing the • . budget more of a challenge than usual. In many areas cost increases are eroding the ability to provide the same basic levels of service in FY 2009 without increasing expenditures. Increases in petroleum based products include gasoline and diesel and materials such as hot mix asphalt used in street maintenance operations as well as on capital projects. These increasing costs make it impossible to do things such as pave the same number of potholes,or seal coat or overlay the same lane miles of street for the cost that these activities have been done in the past. This challenge is made greater as the City continues to grow. The FY 2009 budget includes increases in a number of areas to account for the increased cost of petroleum based products.In particular,the fuel and diesel budgets for the departments were increased to account for the anticipated increase in cost.However,given the uncertainty and fluctuation in the cost of petroleum based products,these budgets will have to be monitored carefully throughout the fiscal year to ensure that they meet the needs of the departments. Salaries and Benefits As a service organization,salaries and benefits make up the majority of the operating portion of the budget • each year. These are the costs associated with the over 900 full time equivalent employees who provide the _I wide array of services for the City of College Station. 2 _ i _ The approved budget includes cost increases related to salaries and benefits. Some of the significant increases include increases in the cost to the City of the retirement plan,TMRS. An additional$250,000 is included in the approved budget to address these costs. The increased costs are due to changes made by TMRS to ensure that the future retirement benefits can be paid as promised. There will be additional • retirement cost increases in each of the next 7 years. Salary costs are also increasing and the approved budget includes funds to continue to pay for the performance portion of the pay plan. Employees will be eligible for increases of up to 6%based on performance. There is not an across the board market adjustment included in the approved budget. However,there are also additional pay increases for the recruit levels for the Police and Fire Departments. The approved budget includes$1.3 million for these pay increases. The City is also addressing the implementation of GASB 45. This relates to Other Post Employment Benefits,which for College Station are retiree health benefits. Beginning in FY 2009,the City must begin to account for these benefits. The FY 2009 budget begins to address this by reserving$500,000 from the Employee Benefits Fund for this obligation. More information about this issue will be presented to the City Council in the near future. Health Department and Research Valley Partnership Requests The Health Department has requested an increase in funding from the City of College Station of$204,630 from$211,555 to$416,185. The approved budget includes funding for$340,885,an increase of$129,630. This is$75,000 less than the request. The Research Valley Partnership requested an increase in funding of$106,713 from$293,287 to$400,000. The approved budget includes funding of$343,287,an increase of$50,000. This is$56,713 less than the request. The increase in funds requested is to implement the Research Valley Partnership Strategic Plan. As directed by City Council during the budget review process,the City of College Station will fund the Research Valley Partnership at$293,287 out of the General Fund,(the FY 2008 level of funding)and reserve$50,000 in the Economic Development Fund budget for the Research Valley Partnership. These funds will be reserved until an Economic Development Study is complete and the City Council decides the policy direction on Economic Development. The funds will be provided once that has been determined. The other outside agency requests are outlined in the approved budget and were discussed as part of the budget review process. Library Increases The City of Bryan recently completed their first indirect cost plan,which combined with increased fuel and natural gas prices,led to a 4% increase in the cost to the City of College Station for operating the College Station Larry Ringer Library. The approved budget includes an increase of$75,077 over last year's budget for library operations. The other portion of the increase relates to Doak Endowment Funds received by the City of College Station on behalf of the Library. The Library requests spending$49,500 endowment funds for a library indexing and check out system. Utility Costs Approximately$12 million of the$23 million increase in the approved budget is in the City Utility operations. This includes the continuation of efforts to phase in increases in power supply costs for the City's Electric Utility. Increased Service Levels Public Safety Police Department-Management Review Response The approved budget includes additional funds in the amount of$600,000 for the Police Department. As the Management Study of the Police Department is completed it is anticipated there will be some need for additional resources in the department which could include additional staff. The specific use for these 3 funds will be determined once the study is complete,recommendations have been made and accepted recommendations are being implemented. Fire Department-Additional Resources for Newly Annexed Areas and Continued Growth Additional funds in the amount of$982,988 are included for the Fire Department as a result of the recent • annexation and continued economic growth in College Station. Funds are included to purchase two additional pieces of equipment and hire three additional personnel to operate the equipment. These additional resources will allow the Fire Department to provide the necessary levels of service for some of the rural areas of College Station. Also,$140,271 is included to hire an additional Deputy Fire Marshal to meet the increased demands for service in the Fire Prevention division due to the continued rapid growth of the city. Neighborhoods Planning and Development Services-Code Enforcement Enhancing the Code Enforcement efforts of the City of College Station was one of the areas identified as a top priority by the City Council. The approved budget includes additional funds of$321,055 to address enhancing the Code Enforcement and planning levels of service provided by the City by adding two additional code enforcement officers,one staff assistant,and one planning technician. Funds are included to add additional personnel to increase the level of code enforcement in the City. This is a part of the effort • to make improvements to the Code Enforcement operation.The approved budget moves the code enforcement operation from the Fire Department to the Planning and Development Services Department. Tax Rate • The approved FY 2009 property tax rate is 43.94 cents per$100 assessed valuation. This tax rate provides the necessary resources to fund the FY 2009 budget. The tax rate was discussed in detail as part of the budget review process. • Utilities The approved budget includes the budgets for the various utilities operated by the City of College Station. Electric Fund The approved budget includes a 9%increase in electric utility revenues. This increase is needed to continue the planned increases in purchased power costs that have been phased in over the last several years. The planned increases in purchased power costs are included in the FY 2009 approved Electric • Utility budget. The approved budget also includes some additional resources in the Electric Fund for additional personnel to continue to provide the current level of electric service. • Water Fund The approved budget includes increasing water revenues by approximately 8.5%. This increase is projected,in part,as a result of the conservation water rates that will be implemented in FY 2009 for residential customers.Residential water rates will be converted from a flat rate structure to"conservation rates"or an inclined block rate structure.The conservation rates are set at different levels,or tiers,that will increase based on water usage.The result of the conservation rates is that those residential users who use more water will pay for higher water use. Low end users will not see an increase in the usage portion of the rate.In addition,base residential and commercial water rates will increase by 10%in FY 2009. Hopefully by implementing the conservation water rates it will be possible to defer and/or eliminate some future capital projects. Additionally,$60,000 is included in the Water Fund budget to fund a study on water impact fees. Wastewater Fund The approved budget does not include a rate increase in the Wastewater Fund. The approved Wastewater Fund budget includes$60,000 to fund a study on wastewater impact fees. 4 Sanitation Fund The approved budget does not include a rate increase in the Sanitation Fund. Drainage Utility Fund The approved budget does include an increase in the Drainage Utility fee for residential customers from $3.50 per month to$5.00 per month. There is also a corresponding increase for multi-family units as well as commercial properties. This increase will be used to help pay for drainage operations and maintenance cost increases to meet stormwater regulations from the Texas Commission on Environmental Quality,as well as capital costs. Changes from Proposed Budget The proposed budget was reviewed with Council by fund over a series of workshops and public hearings held in August and September. The FY 2009 Approved Budget incorporates the changes the City Council wished to make. Along with the previously mentioned changes to Research Valley Partnership funding,hiring of an additional Fire Marshal,and funding of studies on water and wastewater impact fees,the following changes were made. General Fund The approved budget includes$15,000 for a Historic Preservation Study to report on areas that are important to the heritage conservation efforts of the City. Additionally,the Approved Budget includes $163,922 in General and Administrative Transfer Revisions due primarily to changes in the BVSWMA budget. These additional costs will be funded through revenues anticipated beyond what was included in the proposed budget. Hotel Tax Fund In the FY 2008 year end estimate for the Hotel Tax Fund it was anticipated that$5.7 million would be expended on costs associated with the Convention Center project. Those expenditures did not occur and the funds for the Convention Center project are included in the FY 2009 Approved Budget. $7 million has been added to the Hotel Tax Fund budget in FY 2009 for the costs associated with the Convention Center project. These funds will be transferred to the Convention Center Fund for expenditure. Conclusion Budgeting is an interconnected process with many factors influencing each proposal. These factors include the Strategic Plan,the Comprehensive Plan,policy decisions,and others. Future decisions made by Council may impact service levels or other parts of the budget. The budget is a work in progress and should ultimately reflect the direction the City Council wishes to move the City. We are confident the process outlined will move the City in the direction the City Council has identified. Developing the budget is a team effort that requires the participation of the Citizens,City Council,and City Staff. I would like to thank the Fiscal Services staff including Jeff Kersten,Janet Dudding,Carol Thompson, Susan Manna,Courtney Kennedy,Heather Cruce,and Luke Irvin for all the hard work and effort put into preparing this approved budget. I would also like to thank the Management Team and other City employees who worked on the budget. Thanks also to the City Council for providing the leadership and direction to make the decisions that will move College Station toward the vision for the future that has been determined. Sincerely, Glenn Brown City Manager 5 City of College Station Fiscal Year Comparison Summary FY09 Approved FY09 Approved Net Operating %Change . Fiscal Year 2008-2009 Total Funds Total Appropriation Transfers and Capital from Prior Approved Budget Available of Funds in Budget Fiscal Year General Fund $ 62,256,185 $ 60,803,746 $ (6,778,906) $ 54,024,840 6.65% • Debt Service Fund 18,694,506 14,464,475 (2,414,345) 12,050,130 9.38% • Economic Development Fund 1,845,060 842,127 (842,127) - NA • Parks Xtra Education Fund 118,731 106,755 - 106,755 6.50% Municipal Court Funds 1,123,434 292,641 - 292,641 17.08% Police Seizure Fund 52,722 20,501 - 20,501 2.51% Utility Funds 126,486,125 106,972,072 - 106,972,072 12.66% • .. Sanitation Fund 8,123,487 6,968,495 - 6,968,495 7.77% Parking Enterprise Fund 1,757,063 846,312 - 846,312 16.88% BVSWMA Fund 20,195,573 10,069,570 - 10,069,570 144.41% Hotel Tax Fund 3,359,008 2,229,826 - 2,229,826 -58.93% Community Development Fund 6,609,750 4,024,517 - 4,024,517 4.56% Red Light Camera 1,298,260 1,067,090 - 1,067,090 376.91% Insurance Funds 15,291,856 8,147,572 (8,147,572) - NA Utility Customer Service Fund 2,374,622 2,240,294 (2,240,294) - NA Internal Services Funds 10,153,393 5,963,859 (5,963,859) - NA Drainage Fund 3,537,530 1,480,284 - 1,480,284 71.24% Business Park Fund 933,628 250,000 - 250,000 -50.00% • Cemetery Perpetual Care Fund 1,650,150 - - - NA • Memorial Cemetery Endowment Fund 973,284 75,000 - 75,000 NA • Memorial Cemetery Fund 1,173,740 750,526 - 750,526 130.58% • Subtotal of Operations&Maintenance $ 288,008,107 $ 227,615,662 $ (26,387,103) $ 201,228,559 11.46% • Utility Funds 7,350,000 7,350,000 - 7,350,000 75.00% Community Development - - - - NA BVSWMA 0 0 - 0 NA • Hotel Tax Fund 7,000,000 7,000,000 0 7,000,000 NA Capital Transfers to CIP $ 14,350,000 $ 14,350,000 $ - $ 14,350,000 239.24% • General Government Capital Imp.Proj. $ 31,579,745 $ 3,120,689 $ - $ 3,120,689 -74.76% Utility Capital Improvement Projects 38,476,455 28,334,193 (7,350,000) 20,984,193 -14.07% BVSWMA Capital Improvement Projects 7,212,448 7,212,448 - 7,212,448 154.11% Special Revenue Capital Imp.Proj. 9,049,542 8,075,628 (7,000,000) 1,075,628 51.29% Wolf Pen Creek TIF Capital Imp.Proj. 2,559,826 1,196,115 - 1,196,115 -0.29% Subtotal of Capital Expenditures $ 88,878,016 $ 47,939,073 $ (14,350,000) $ 33,589,073 -19.12% Totals $ 391,236,123 $ 289,904,735 $ (40,737,103) $ 249,167,632 10.11% FY08 Approved FY08 Approved Net Operating %Change Fiscal Year 2007-2008 Total Funds Total Appropriation Transfers and Capital from Prior Approved Budget Available of Funds in Budget Fiscal Year General Fund $ 58,295,274 $ 57,551,665 $ (6,897,305) $ 50,654,360 11.31% Debt Service Fund 16,867,199 13,128,740 (2,112,411) 11,016,329 10.69% ' Economic Development Fund 2,284,691 2,000,000 (2,000,000) - NA Parks Xtra Education Fund 111,441 100,241 - 100,241 -0.24% Municipal Court Funds 1,095,158 249,958 - 249,958 -16.45% Police Seizure Fund 43,017 20,000 - 20,000 0.00% Utility Funds 95,270,747 94,947,171 - 94,947,171 9.23% ' • Sanitation Fund 7,423,696 6,465,840 - 6,465,840 1.70% • • Parking Enterprise Fund 1,593,181 724,103 - 724,103 38.60% BVSWMA Fund 12,544,542 4,119,932 - 4,119,932 -11.11% , Hotel Tax Fund 8,836,634 5,429,512 - 5,429,512 50.21% Community Development Fund 4,634,022 3,848,839 - 3,848,839 42.01% Red Light Camera 674,687 223,750 - 223,750 NA Wolf Pen Creek TIF Fund 2,025,685 1,042,475 - 1,042,475 -3.36% Insurance Funds 14,151,232 7,455,549 (7,455,549) - NA • Utility Customer Service Fund 2,765,414 2,582,626 (2,582,626) - NA Internal Services Funds 12,960,188 6,792,130 (6,792,130) - NA Drainage Fund 2,849,258 864,449 - 864,449 -13.47% • Business Park Fund 1,372,158 500,000 - 500,000 NA Cemetery Perpetual Care Fund 1,567,905 - - - NA Memorial Cemetery Endowment Fund - - - - NA • Cemetery Memorial Fund 1,545,500 325,488 - 325,488 NA .• • Subtotal of Operations&Maintenance $ 248,911,629 $ 208,372,468 $ (27,840,021) $ 180,532,447 10.95% ' Utility Funds 4,200,000 4,200,000 - 4,200,000 -23.64% Community Development 30,000 30,000 - 30,000 -95.50% • BVSWMA 0 0 0 0 -100.00% • Hotel Tax Fund 0 0 0 0 -100.00% Capital Transfers to CIP $ 4,230,000 $ 4,230,000 $ - $ 4,230,000 -31.41% General Government Capital Imp.Proj. $ 42,516,875 $ 12,391,672 $ (30,000) $ 12,361,672 -35.40% , Utility Capital Improvement Projects 41,074,913 28,621,154 (4,200,000) 24,421,154 -23.46% BVSWMA Capital Improvement Projects 2,838,321 2,838,321 - 2,838,321 17.06% Special Revenue Capital Imp.Proj. 1,552,771 710,963 - 710,963 -82.80% ' Wolf Pen Creek TIF Capital Imp.Proj. 1,199,615 1,199,615 - 1,199,615 -37.84% Subtotal of Capital Expenditures $ 89,182,495 $ 45,761,725 $ (4,230,000) $ 41,531,725 -30.23% Totals $ 342,324,124 $ 258,364,193 $ (32,070,021) $ 226,294,172 -0.93% 6 City of College Station Net Budget - $249,167,632 Debt Service Fund Municipal Court Funds 4.84% 0.12% Parks Xtra Education Fund Wolf Pen Creek General Fund 0.04% TIF Capital Imp. Proj. 21.68% Police Seizure Fund 0.49% 0.01% Special Revenue Capital Imp. Proj. Utility Funds 0.43% 42.93% BVSWMA Capital Improvement Projects 2.89% Utility Capital / r Improvement Projects 8.62% / General Government — Capital Imp. Proj. 1.25% Sanitation Fund 2.80% Utility Funds 2 95% Parking Enterprise Fund Memorial Cemetery 0.34% Fund BVSWMA Fund 0.30% 4.04% \_Community Hotel Tax Fund Business Park Fund Red Ligit 0.89% 0.10% Camera Development Fund 0.44% 1.73% 7 Budget Overview The text below focuses on the various City departments and functions provided by each department.Approved changes are discussed and basic functions of City departments are identified. Governmental Funds The basic services provided by the Fire Depaitiuent ' Police Department $14 306 878 include: 1)fire response;2)emergency medical • p response;3)fire prevention services,including The Police Department provides a number of services commercial fire safety inspections and fire ,, that help to keep the community safe. Services prevention training at local schools and various provided include: 1)police patrol with certified functions;4)code enforcement activities performed police officers who are assigned to specific areas of by the community enhancement action center;and 5) the city and who are equipped with police vehicles hazardous material response. and all necessary equipment;2)criminal investigation for the investigation of reported crimes; Incidents Dispatched 3)animal control;4)communications support for 6003 officers on the street and short term jail/detention 5,000 . • • facilities that reduce the processing time of arrests; 4.Joo - A . . 'VI• and 5)a recruiting and training division that serves as 4 a support and training function for the Department. - 12.000 z Calls for Service 61,000 0 -- -- ..I 2003 2004 2005 2006 2007 2008 est■MI5 - G0'0 0 0 5 ■FIRE The above graph illustrates incidents responded to by 59,000 the Fire Department over the last several years. 58,000 ' .V There are two service level adjustments in Fire 57,000 totaling$982,988. The first SLA is for$842,717 to . - maintain Fire response capabilities.Due to recent s6,000 annexation and projected future growth,the Fire ) 2005 2006 2007 2008 est. Department is requesting additional fleet,training, The above graph illustrates an increase in calls for equipment,and software.This SLA includes the service.A "Call for Service"is defined as any event addition of three full time employees,a Grass/Wild or situation, reported by a citizen that requires a Land Response Vehicle,a Tanker Fire Engine as well response from the Police Department. as funding to accommodate inspection mandates from the Texas Commission on Fire Protection. The There is one SLA in the Police Department for second SLA is for$140,271 to hire and purchase • $600,000 to fund a Management Review equipment for one additional Deputy Fire Marshal to Implementation.The Police Department has meet the increased demands for service in the fire identified a variety of needs including increased prevention division.With the continued rapid growth • staffing,equipment,and fleet.This SLA would of the city the time requirements caused by new • provide funding to address those needs,which will construction have cut into the time available to allow for an increase in the level of service provided conduct existing construction fire safety inspections. and response to community need. Public Works Department $7,998,597 Fire Department $11,606,479 The Public Works Department maintains streets, The Fire Department provides services to College drainage,and the City's traffic control system.It is Station,City of Bryan—through an automatic aid also responsible for refuse collection,engineering • program—and to rural areas around College Station and construction,as well as fleet and facilities through mutual aid agreements. The Fire Department maintenance.Overall,the Public Works Department operates out of five stations located throughout the has four SLAs totaling$488,047 in the FY09 budget. City. Two of these SLAs are for Drainage operations and 8 • i 1 the other two SLAs are to fund Streets and Facilities The Traffic Signs&Markings and Traffic Signals Maintenance ongoing operations. Divisions in College Station service and maintain integral traffic flow control mechanism throughout The Facilities Maintenance Division provides the City.The system is critical to City operations. support services to City departments through the Most notably during peak traffic times such as the ' maintenance of City facilities. This entails all City very busy Texas A&M football season. These buildings including heating,ventilation and cooling divisions are also responsible for maintaining and systems.Additionally,Facilities Maintenance repairing traffic signals and school warning devices performs minor building construction and remodeling in order to provide safe and efficient movement of activities.The Division also utilizes facility repair vehicles and pedestrians. funds to ensure facilities and equipment are repaired and replaced in a timely manner. One SLA is CIP Department $883,807 included in the approved FY09 Facilities The Capital Improvement Project,or CIP Department Maintenance budget for a portion of operational costs associated with the new meeting and training facility is responsible for the administration of the City's being constructed at the Utilities property off Graham capital improvement plan.This includes the building Road. This will be funded by the Electric Fund of projects approved as part of bond elections such as streets,fire stations,libraries,and others. Some of the through a transfer to the General Fund. capital projects for public utilities such as Electric, The Streets Division of the Public Works Water,Wastewater and Drainage are also handled in Department strives to ensure that the street system this department. within the City of College Station is properly maintained.This is done through a number of Parks and programs,including a street rehabilitation program Recreation Department $9,187,624 that addresses street repair before more expensive The Parks and Recreation Department is responsible reconstruction measures are needed.The Streets for College Station park facilities and recreational Division coordinates with Engineering and the programs.Among the services provided are athletics, Capital Improvement Division to plan and develop recreation and instruction programs for youth and major street projects. adults,and cemetery maintenance.Also provided are The Streets Division also provides routine pothole programs and special events at the Wolf Pen Creek patching and other maintenance services. Streets Amphitheater and other park locations throughout the measures the effectiveness of this service by City. The Parks and Recreation Department operates a number of special facilities including three City- determining whether 95%of the streets in the City have a grade of"C"or better,using the Pavement owned swimming pools and the CSISD natatorium. Management System.The Streets FY09 Approved budget includes one service level adjustment in the Pool Attendance amount of$200,000 to fund the maintenance and 150,000 repair of City streets. iao,000 Drainage issues impact health and public safety,as 130,000 well as transportation and mobility.Drainage service 120,000 levels provide a drainage maintenance program that keeps the storm carrying capacity of the system llo,000 adequate in College Station.Right of way mowing loo,000 and creek cleaning are the primary ways this service 2003 2004 2005 2006 2007 zoosest is provided. The above graph illustrates the fluctuations in There are two SLAs in the Drainage Division.These attendance at pool facilities. service level adjustments are$108,300 for The Conference Center is operated to provide maintenance of the right of way in the City including meeting space for various groups and organizations. the purchase of a tractor and shredder and$157,147 The Lincoln Center is a community center that for a Drainage Crew and associated equipment.The provides positive programming and serves as a Drainage Fund covers expenditures in the General satellite center for social services.Parks'Xtra Fund pertaining to Drainage,operations. Education provides citizens of all ages the 9 • opportunity to enhance their quality of life through pay for the check out/inventory system at the Larry varions_continuing educationprograms J.Ringer Library. Conference Center Attendance Library Circulation 1 500,000 — 84,000 - 400,000 ::'::: 300,000 I • • ■ ■ 200,000 , ' U • U U 100,000 21,000 0 . 0 ,• .II • in ■ 2003 2004 2005 2006 2007 2003 est. 2004 2005 2006 2007 2008 est. Planning and Development � The preceding graph illustrates the number of Services Department $2,938,471 Conference Center customers from 2004 to 2008. The Planning and Development Services Department • The Parks Special Facilities Division is responsible provides oversight for development planning within for the Lincoln Center,Conference Center,and all the City of College Station.Planning and Pool facilities.Beginning in 2007, Special Facilities Development Services also reinforces compliance began to oversee the Larry J.Ringer Library facility. with zoning,subdivision,and drainage regulations as well as other City ordinances.This department works The Parks Recreation Division oversees Athletics, with citizens and other City departments to ensure Senior Services,Special Events,Wolf Pen Creek City development in a manner consistent with • Amphitheater and Concessions operations.The Kids policies established by Council.The FY09 Approved • Klub after school care program,operated in budget includes the transfer of the Neighborhood f collaboration with College Station Independent Services and Code Enforcement divisions into • • ;i School District(CSISD),is also within this division. Planning and Development Services.This move will One SLA is for$48,157 to fund an Assistant enhance the City's ability to proactively respond to Recreation Supervisor for the Kids Klub school age Neighborhood concerns and to maintain the quality j care program. of life enjoyed in the local community. i The Parks Operations Division maintains park Planning and Development Services has three service facilities.An essential operation of this division is level adjustments(SLAs)for FY09 in the amount of maintenance associated with operating City and $336,055.The first SLA is for$266,566 to fund Neighborhood parks such as Woodland Hills, enhancements to Code Enforcement operations.This Edelweiss Gartens,University Park and Nantucket is one of the top priorities identified by the City Park. Council earlier this year. The second SLA of $54,489 will fund the addition of a full time Planning The Forestry Division,through horticultural and Technician.This addition of support personnel will landscaping efforts,ensures that City property is help the division maintain customer service levels by maintained in an aesthetically pleasing manner.The assuming administrative permitting responsibilities City Cemetery and the new Memorial Cemetery is and supporting long range planning and development included in the property maintained by the Forestry research. The third SLA of$15,000 will fund the Division. Historic Districts Grant Program. I. Larry J. Ringer Library $1,130,871 Information The Larry J.Ringer Library facility is overseen by Technology Department $3,402,779 the City's Parks and Recreation Department.This Information Technology implements and maintains facility is operated in collaboration with City of the technology and computer based information Bryan,which provides staffing for the College systems used by all City Departments. • Station facility.There is one SLA in the approved budget for the Library in the amount of$55,170 to The Information Technology division includes IT Administration,Management Information Services • 10 (MIS),Geographic Information Services(GIS),E- The Internal Auditor Division,which was added in Government,and Communication Services.With the FY07,conducts independent financial and exception of Communication Services,these service performance audits to provide the Council and the divisions are budgeted in the General Fund.The MIS Mayor with objective information to assist in division implements and supports computing determining whether governmental operations are platforms and applications for all City Departments, adequately controlled and to assure that a high degree including Computer Aided Dispatch(911)for Public of public accountability is maintained.The approved Safety and connectivity to the Internet.The GIS FY09 budget is$115,704. division is responsible for the coordination of all geographic data and its presentation to the public. The City Secretary Division is responsible for The E-Government division is responsible for the elections,records management,City Council support City website,interactive web service provision and and other activities.The approved budget for the City the City's Intranet. Secretary's Office includes one SLA for costs associated with the Bond and Charter Election The Information Technology General Fund divisions scheduled to be conducted with the General Election do not have additional service levels in the FY09 in November 2008.The FY09 approved budget, Approved budget per se.However,funding is including the SLA,is$441,171. The Public approved in the base budget in the amount of Communications Division will be responsible for the $170,513 to maintain software necessary for City advertising of the Bond and Charter Election. operations.There are also two SLAs in the FY09 Communications Fund for an additional technician The City Manager Division is responsible for the and funding for the Brazos Valley Wide Area day to day operations of the City,making Communications System(BVWACS).These SLAs recommendations to the City Council,and providing will be further discussed in the Communications short and long-term direction to the organization.The Fund section. FY09 City Manager's approved budget is$780,002. Fiscal Services Department $3,375,611 The Legal Division provides legal services and support to City Council and City staff.Among the The Fiscal Services Department provides Fiscal services provided by this office are legal advice, Administration,Accounting,Purchasing,and contract writing,and litigation.The approved Legal Budgeting services to the City.This department also Office budget is$1,083,930. oversees the operations of Municipal Court and Utility Customer Service. The Economic Development Divisions is responsible for coordinating economic development Fiscal Service Administration handles cash and debt activities in College Station.The Economic issues for the City while ensuring all funds are Development FY09 approved operating budget is prudently invested.The Accounting and Purchasing $594,175.There are three SLAs included for this Divisions work closely together to ensure that division in the approved budget for a total of purchases are made and recorded according to $93,332.One SLA for$14,000 will enhance the guidelines.Municipal Court collects fines and fees maintenance contract for the promenade and other for the City.The Office of Budget and Strategic public areas in Northgate.Another SLA in the Planning prepares,monitors,and reviews the annual amount of$70,916 is for a full time staff position to budget.The budget office also coordinates the City's act as a solutions facilitator that would help strategic planning process,which is closely tied to the strengthen community partnerships and facilitate City's budget. solutions between community stakeholders such as Neighborhood groups and developers. One General additional SLA in the General Fund approved budget Government Department $4,347,691 for$8,416 is to fund Community Development staff The General Government Department includes many merit raises. of the administrative functions of the City. The Public Communications Division provides for The Mayor and Council Division accounts for the dissemination of City information through expenditures related to Council functions such as various media outlets.The total FY09 approved education and training.The funds approved for this budget is$640,853 and includes one SLA in the division in FY09 total$85,995. amount of$22,000 to fund internship opportunities in the division for college students. 11 The Human Resources Division assists in recruiting $96,474.$10,281 is included for the Xtra Education and hiring qualified candidates for City positions. portion of the General and Administrative(G&A) The division also provides employee training and transfer to cover the cost of internal services such as administers the compensation and benefits program. Human Resources,Accounting,and Budget. The Risk Management function within Human Resources seeks to limit the exposure of the City to Municipal Court Funds $292,641 physical and financial losses through a number of The City is authorized by the State Legislature to programs that address worker safety.Risk collect fees on traffic tickets written by the City. Management was added to the Human Resources There are four fees collected by Municipal Court: the division in FY07 and the salary and benefits budget Court Security fee;Court Technology fee;Efficiency was moved to the Worker's Compensation and Time Payment fee;and the Juvenile Case Manager Property Casualty Funds in FY09.The approved fee. • Human Resources budget for FY09 is$605,861. The funds collected,along with existing fund Other General Fund balances from prior years,are for security and Expenditures $1,624,938 technology projects at the Municipal Court,as well as , There are a number of expenditures budgeted in the to offset a portion of the cost associated with General Fund that do not fall under the purview of accepting credit cards at Municipal Court. any one department.Miscellaneous expenditures within the governmental funds include$778,938 Police Seizure Fund $20,501 approved for public agency funding and$846,000 for The Police Seizure Fund accounts for revenues and contingency transfers and other charges. expenditures related to property seized by College Station Police Department.Revenues are budgeted at Debt Service Fund $14,464,475 $16,000 for FY09 and expenditures at$20,501. The Debt Service Fund is used to account for ad valorem tax revenue collected to pay for authorized Enterprise Funds general government debt. The debt service portion of Electric Fund $83,519,707 the ad valorem tax totals 24.60480 per$100 The Electric Division is responsible for providing valuation,which accounts for 56%of the tax levy. cost efficient and reliable electric service to the Economic Development Fund $842,127 citizens,businesses and institutions in College Station.Reliable electric service is necessary to The City created an Economic Development Fund to ensure continued prosperity of the City. account for resources and expenditures directed at providing incentives for businesses and industries Water Fund $15,375,198 that are planning to locate in College Station. The City of College Station has the capacity to Resources set aside for economic development produce approximately 23 million gallons per day of purposes will be transferred into this fund and remain potable water. The Water Division has developed in the fund until expended.In FY09,$842,127 is high standards of reliability that assures customers' budgeted in this fund for economic development needs are met with a water supply that meets or incentives and related expenditures. exceeds all federal and state mandated standards.As Business Park Fund $250,000 a City enterprise,the full cost of service for water production,transmission and distribution is recovered Resources are included in the budget for economic by charging customers for consumption on a per unit development activities.In FY09,it is projected that basis. $250,000 will be expended in the Business Park Fund for the TIPs project. SLAs approved in the Water Division total$163,695. The first SLA,in the amount of$54,795,is for the Parks Xtra Education Fund $106,755 addition of a Water Auditor position.The incumbent The Parks Xtra Education Fund was established in in this position will help to implement water use FY96 and is a joint effort between the City of surveys that will analyze customers' water use habits, College Station and College Station Independent plumbing fixtures,and landscape practices,and School District to provide community based recommend options to reduce water usage.The education programs.The FY09 approved Parks Xtra Water Auditor will also study water usage data to • Education budget for program expenditures is determine the highest irrigation users,and will 12 personally work with the users to reduce water use. new well field areas,and on issues arising from The second SLA is for the purchase of two fully- studies by the EPA and USGS on pharmaceuticals, rugged laptop computers for Water/Wastewater field personal care products and endocrine disrupters.This crew personnel and for funding to obtain two semi- student will work under a TAMU professor will rugged laptop computers for Water/Wastewater extensive knowledge in water rights,policy, Environmental Technicians.This SLA is for$13,900. conservation and groundwater districts in Texas.The The third SLA is for conservation outreach program final SLA,in the amount of$88,000,is for the expansion in the amount of$10,000.The fourth SLA, operations and maintenance costs associated with the in the amount of$20,000,is to contract out services new lift stations.These funds will be used for the to clean and inspect all five of the water storage purchase of electricity to operate and for landscaping tanks.The fifth SLA is for funds in the amount of service for grounds maintenance on up to seven $35,000 and is to hire an expert engineering firm to wastewater lift stations and one wastewater package explore the feasibility of drilling a saline well into the plant. Simsboro aquifer.The sixth SLA is for the outsourcing of the instrumentation calibration that is Also included in the FY09 Approved Budget for the required by TCEQ.This SLA is for$15,000.The Wastewater Division is an additional$60,000 to pay final approved SLA,in the amount of$15,000,is for for consultant services for an impact fee study.This the purchase of a software program that addresses the item was added by Council during the budget need for failure recovery,change management, process. calibration documentation and security of all programmable devices of the SCADA system. Sanitation Fund $6,968,495 The Sanitation Division of Public Works provides Also included in the FY09 Approved Budget for the Water Division is an additional$60,000 to pay for services that meet the City's solid waste collection needs.These services include providing residential consultant services for an impact fee study.This item containers,curbside recycling,brush and grass was added by Council during the budget process. clipping collection,street sweeping and the removal of waste.Commercial services are also provided to Wastewater Fund $15,427,167 local businesses and offers collection in small and Effective sanitary sewer collection and treatment is large containers.Customers with greater volumes essential to public health in an urban environment. have the option of using roll-off containers that are Over the last several decades,standards have serviced by front load collection equipment. increased for this infrastructure.Past upgrades to the Carters Creek Wastewater Treatment Plant were Refuse Collected directly related to changing standards.As the system zo,000 continues to grow,additional capital is needed for 35,000 IIline extensions.The existing system will have to be 30,000 II maintained with line replacements and plant €25,000 IT ir 1Ir 1 enhancements and expansions.Wastewater services `2o,000 are provided as an enterprise function with service 15,000 ■ ■ ■ ■ . related fees paying for the cost of service. 10,000 5,000 I 1 i 2003 2004 2005 200fi 2007 2008 ect. The FY09 Approved Budget includes$195,712 for three SLAs in the Wastewater Division.The first .Residential ■Commercial SLA,in the amount of,$82,712,is for the addition of The above graph illustrates volumes, in tons, of one Wastewater Treatment Plant Operator position refuse collected and disposed of by the Sanitation and a vehicle.This position will be responsible for Division,since FY03. the seven additional sewage lift stations and one additional package plant that are anticipated to come The operating portion of the Sanitation fund for on-line due to the continued growth of the City.The residential and commercial operations is approved for second SLA is for funds in the amount of$25,000 to FY09 to be$5,841,863. This includes one SLA for • hire a Texas A&M graduate student on a $63,500 for a study to determine the feasibility temporary/seasonal basis resulting in an increase of incorporating multi-family recycling to the services .5 FTE.Over the course of the next year,the Water provided.The Sanitation approved budget also Services Department will be working with the TCEQ includes funding for the local non-profit agency Keep Total Maximum Daily Loading of E.coli in Carters Brazos Beautiful and funding for economic Creek and its tributaries,on groundwater wells in development. 13 Parking Enterprise Fund $846,312 spent on traffic or enforcement provisions within the city and half of the revenue over expenditures is • The Parking Enterprise Fund accounts for parking operations in the City. This includes the parking lot, shared with regional trauma centers. The Approved parking garage and on street parking.The approved Budget includes$376,090 in expenditures for traffic p g g g improvements and public safety programs from the FY09 budget for parking operations is$507,342. Red Light Camera Fund. This includes$115,428 in Parking fund revenues are projected to be$723,300 SLA funding in the FY09 budget for traffic signal in FY09. uninterrupted power supply(UPS)and a Traffic Signs and Markings Technician. Special Revenue Funds Hotel Tax Fund $9,229,826 Wolf Pen Creek TIF Fund $1,196,115 The City receives a tax of 7%on room rental rates The Wolf Pen Creek Tax Increment Finance(TIF) from persons staying in hotels within the City. The Zone generates revenues that must be utilized within City's use of Hotel Tax funds is limited by State law the Wolf Pen Creek District.The budgeted to be used for the promotion of tourism in the City of expenditures in this fund are for funding Wolf Pen College Station. Creek projects such as the addition of a water feature in the WPC zone. The approved FY09 budget includes$529,826 for City Operations including Wolf Pen Creek Northgate TIF Fund Operations and other Parks programs and events that The Northgate Tax Increment Finance Zone are eligible for Hotel Tax Funds. Additionally, $7,000,000 of Hotel Tax Funds are appropriated for generates revenues that must be utilized within the • Northgate District.Future funding will be used for the Capital needed to acquire property for the development of a Convention Center. Funding for improvement projects in the Northgate District. Outside Agencies eligible for Hotel Tax funding is There are no expenditures anticipated in this fund in also included in the FY09 approved budget. FY09. There are two SLAs in the Hotel Tax fund in the Memorial Cemetery Fund $750,526 amount of$124,000. These SLAs are for tourism This fund accounts for two thirds of cemetery lot generating recreation events,which are the Texas sales as well as other revenue that is collected Public Pool Conference and a Grand Slam Tennis through the Memorial Cemetery and Aggie Field of Tournament. There is also an increase in outside Honor. The fund also accounts for expenditures on agency funding to the Convention and Visitors projects that take place at this location. In FY09 Bureau by$100,000 for an upgrade to the CVB $640,000 is budgeted for capital outlay in this fund. website. $110,526 is budgeted for debt service payments. • Community Development Memorial Cemetery Endowment Fund $4,024,517 Fund $75,000 Community Development helps provide low cost This fund accounts for one third of the sales of housing and other public assistance through cemetery lots that are accrued through the Memorial Community Development Block Grant funds from Cemetery Fund,which includes the Aggie Field of the federal government. These funds are used to Honor. FY09 expenditures include$75,000 for the assist low to moderate-income residents of College continued marketing efforts of the new cemetery. Station.Assistance is provided through housing services,public agency funding,public facility Cemetery Perpetual Care Fund improvements,and economic development activities. This fund accounts for the sale of cemetery lots and other revenues that are collected through the College Red Light Camera Fund $1,067,090 Station cemetery. The fund also accounts for The Texas Legislature passed SB 1119 which became expenditures on projects that take place in the effective on September 1,2007. This bill authorized cemetery. There are no expenditures anticipated in and controls the municipal use of red light camera this fund in FY09. equipment and was codified in the Texas Transportation Code, Section 707.003. Revenue sharing provisions are mandatory: one half of all fees . are remitted to the state and the remaining revenue is 14 Internal Service Funds replacement of copiers.The anticipated revenues total$4,992,362;expenditures total$3,590,806. The City has established several internal service funds for areas where goods and services are Utility Customer Service Fund $2,240,294 provided to City departments on a cost- reimbursement basis.The Internal Service Funds The Utility Customer Service Division is the primary include the Insurance Funds,the Equipment interface with the City's utility customers. Replacement Fund,the Utility Customer Service Responsibilities include setting up customer Fund,Fleet Maintenance Fund,and Communications accounts,connecting and disconnecting utility 'I Fund.Each of these funds receives revenues from services,reading meters,billing and collecting utility City departments to which services are provided. customer accounts and addressing customer Base budget revenues for the funds reflect the above concerns.The division has two SLAs totaling policies.Internal Service funds have revenues $17,790.These SLAs are for radio reading hardware transferred from departmental budgets on a quarterly and an imaging interface. basis to ensure that funds are available to fund related expenses. Annual Utility Bills Insurance Funds 420 - The City of College Station has four funds for 400 insurance purposes,all of which are self-funded. 380 360 . MI Property Casualty Fund $774,037 € 340 IIII MI II.320 MI ill II. EllEl The property casualty fund ensures that the City can 300 , adequately cover potential property and liability 2001 2004 ,nns 7000 2007 2508 losses.The FY09 estimated revenues for the Property esl Casualty fund are$990,333.Approved expenditures total$774,037. Fleet Maintenance Fund $1,565,917 i Employee Benefits Fund $6,538,800 The Public Works Fleet Services Division manages The employee benefits fund is self-funded and the vehicle and equipment fleet.The division also provides medical coverage to covered City performs preventive maintenance and vehicle repair. employees.Estimated revenues for the employee The City maintains a fleet of vehicles and heavy benefits fund total$6,663,200 for FY09,and equipment to provide services to the citizens of budgeted expenditures total$6,538,800. College Station.Some of these services include Police and Fire response,Solid Waste Collection, Workers Compensation Fund $803,835 Public Utilities,Building Inspection,and Parks operations.In FY09,revenues in the Fleet Fund are The workers compensation fund provides coverage projected to be$1,761,180.The FY09 budgeted against losses sustained through on the job injuries to expenditures are$1,565,917.Fleet Services has one employees.Revenues anticipated in the Workers SLA for$5,000 to fund the cost of a scanner. Compensation fund are$916,400; expenditures total $803,835. Communication Services Fund $807,136 Unemployment Fund $30,900 The Communications Division is responsible for the implementation and maintenance of the network Revenues in the unemployment fund are estimated to infrastructure,telephone,voice radio,data radio be$35,714.Expenditures in this fund are expected to (mobile data)and paging systems and any other be$30,900. system requiring connectivity for communications. Revenues in this fund are projected to be$812,683 in Equipment Replacement Fund $3,590,806 FY09.Approved expenditures in FY09 total The City has a fund that serves to accumulate $807,136.Communications has two SLAs in the resources for the replacement of vehicles and large amount of$123,252. The first is to fund an motorized equipment,the telephone and radio additional Communications Technician. The second systems,to provide replacement assets for the is to help fund an interlocal agreement with the City • existing major technological infrastructure,and the of Bryan,City of Brenham,Brazos County, Washington County,Texas A&M and the Brazos 15 Valley Council of Governments for the Brazos Street Extension Projects Valley Wide Area Communications System $8,306,247 is estimated in FY09 for various street (BVWACS). This will be an ongoing project with extension and widening projects.Funds in the costs increasing yearly for a minimum of 5 years. amount of$540,000 are included for oversized The City of College Station's contribution is 35.74% participation(OP)projects throughout the City. of the total funds needed. $22,014 is projected for the OP of Manuel Drive and $260,810 is estimated for the design and land Capital Project Funds $47,939,073 acquisition related to the extension of Corsair Drive. The City has a number of capital project funds. An estimated$1,898,500 is included for extension of General obligation bonds form the basic resource for Discovery Drive north of Raymond Stotzer Parkway general government projects such as streets,parks, on the Texas A&M campus. $750,000 is estimated traffic,public facilities and other such needs. for the extension of Eagle Avenue. $1,123,264 is the However,the City has several other resources that projected FY09 expenditure for the Rock Prairie may be used to supplement those resources and help Road Widening project.These funds will be used for design and right-of-way acquisition costs related to to hold down the ad valorem taxes necessary to pay the future widening of Rock Prairie Road. In for general obligation bonds. addition,$1,038,659 is the estimated FY09 In addition to the general government projects,the expenditure for the design and first phase of City has bond funds for each of the utilities operated construction associated with the rehabilitation of by the City.For FY09,operating funds from both the Barron Road.Finally, $2,673,000 has been included Water and Wastewater Funds in the amount of for the construction of phase II of the widening of $7,350,000 are projected to be used to fund capital William D.Fitch Parkway. projects in lieu of the issuance of additional debt. Street TxDOT Projects Other resources to fund capital projects include the $194,526 is the approved FY09 expenditure street- Wolf Pen Creek Tax Increment Financing District, scaping along Texas Avenue. This streetscaping the Drainage Utility and Parkland Dedication Funds. follows the completion of the TxDOT Texas Avenue Each provides resources that will be used to complete Widening project. In addition,$3,875 is projected for a number of projects over the next five years. the landscaping on Wellborn Drive from FM 2818 to Community Development funds will also be used to State Highway 40.This project is part of an fund certain street projects in eligible areas and park Advanced Funding Agreement(AFA)with TxDOT. projects in the Tar ow Park and Lincoln Center area. Traffic Projects General Government Capital Projects The FY09 Approved Budget includes funds in the The following is a brief summary of some of the key amount of$792,926 for traffic management general government projects included for FY09. improvements,traffic system safety improvements, • More details of these projects can be found in the new traffic signal projects and traffic signal capital project summaries preceding each capital communication projects. $125,000 is the estimated projects section in the budget document. FY09 expenditure for a new signal at Lakeway and W.D.Fitch.The total budget for this project is Street Capital Projects $200,000.Additional signal projects will be added as traffic warrants are met.In addition,$32,810 is Street Rehabilitation Projects included in the budget for traffic signal In FY09,funds in the amount of$2,062,882 are communication projects.These projects support projected to be spent on street rehabilitation in the traffic signal connectivity as well as other City data College Park/Breezy Heights area in Southside and voice services. College Station.This project is part of a multi-year effort to rehabilitate the infrastructure in older parts Sidewalks and Trails Projects of College Station.Funds are also estimated in FY09 The City of College Station has worked over the for rehabilitation projects in the Northgate area.It is years to ensure adequate transportation infrastructure anticipated that$2,074,562 will be expended for the for pedestrians and bicyclists.The City has an rehabilitation Tauber Street and Stasney Street from adopted sidewalk and bike loop plan. $458,756 is the University Drive to Cherry Street.Also included in projected expenditure for the hike and bike trail this project is the construction of sidewalks on projects.These funds will be used for the completion College Main. of the City's bike loop.As new development occurs, sidewalks are an important aspect that must be 16 considered. In FY09,$100,000 is included for on the northwest corner of FM 2818 and FM60,and sidewalk improvements throughout the City. Also will have an area designated for students,faculty, projected is an estimated$300,000 for City of staff,family and friends of Texas A&M University. College Station Beautification Improvements. This Funds in the amount of$559,321 have been included may include enhancements at entrance points into the for renovations to the existing Police Station. City. $340,500 is included for improvements in the Northgate area.These improvements include an Parks Capital Projects estimated$240,500 for the construction of public In FY09,funds in the amount of$1,535,173 are restrooms in the Northgate area.It is estimated that estimated for Park capital improvement projects. $1,597,153 will be spent on the completion of the Included is$80,500 for field redevelopment projects. second floor of the Municipal Court Building. These funds will be used to replace the irrigation Finally,$20,000 is included for the purchase of system at the Southwood Athletic Park Little League library books.The funds for the purchase of these field.Remaining funds will be used for turf repair on books come from donations collected for this other athletic parks. purpose. $148,170 is the projected FY09 expenditure for the The FY09 Approved Budget also includes a projected completion of University Park.Funds in the amount expenditure of$2,931,983 for technology projects. of$100,034 have been included in FY09 Approved An estimate of$6,960 is included for the replacement Budget for the completion of Woodland Hills Park. of the Uninterruptible Power Supply(UPS)units and battery cabinets supporting the City's telephone, Funds in the amount of$1,025,000 are estimated in computer network and radio systems.An estimated FY09 for the construction of a new bath house at expenditure of$2,268,950 has been included for the Adamson Pool.It was originally anticipated that a replacement of the City's 800 MHz radio system. The portion of the funds projected for the Adamson Pool City,along with a number of local entities,was Bath House would be used for the design and awarded a federal grant that will help fund a County- construction of a new bath house at Thomas Pool. wide radio system. The funds received for this project However,due to increased construction costs,it is will be used toward the City's portion of the system. anticipated that the funds will be used instead on the $230,000 has been included for the replacement of Adamson Pool Bath House. This will result in a delay the City's(Asynchronous Transmission Mode)ATM in the construction of the Thomas Pool Bath House. Network. $100,000 is projected for the Wireless Also included in the FY09 budget is$98,600 for the Infrastructure project which will provide funds for purchase and installation of an ultraviolet(UV) the installation of equipment that will allow wireless treatment system at Adamson Pool. The UV access by City employees at various locations treatment system is a water treatment system which throughout the City. $150,000 is projected for Server uses ultra-violet lights to sanitize water on a Consolidation.This project provides additional continuous basis. hardware to accommodate the increasing demands for additional electronic storage and the software to $82,869 of Community Development Block Grant better manage the data. $149,737 is estimated for a (CDBG)funds are anticipated to be used for the project that will help to expand the City's fiber optic completion of improvements at Oaks Park.These infrastructure.Finally,$26,336 is projected for improvements may include a sidewalk,area lights miscellaneous IT projects.These funds reflect and benches to improve the appearance of this remaining balances of closed projects for which debt heavily used neighborhood park. was issued. General Government& Drainage Capital Projects Capital Equipment Capital Projects Drainage capital projects are funded by revenue General government and capital equipment projects generated through a drainage utility fee that is are planned assets that have value to more than one collected from residential and commercial utility specific area of City operations. The two main users. The FY09 approved drainage capital projects divisions within this category are public facilities and budget includes a projected expenditure of technology projects.In FY09, it is projected that $2,120,225 for improvements to the City's drainage $4,559,553 will be spent on public facilities. Included system. Significant projects include a projected in this amount is$2,042,579 for the construction of a $1,161,865 for Bee Creek IV and V.$400,000 is new City cemetery.The new cemetery will be located projected for Greenways land acquisition throughout the City. $200,000 is included for Minor Drainage 17 Improvement projects.These funds are used for Optic Line.This line will provide communications minor unscheduled drainage projects that arise between Dowling Road Pump Station and Sandy • throughout the fiscal year. $208,360 is included for. Point Pump Station which will result in more drainage improvements occurring in the College effective communications in the utility. Park/Breezy Heights area in conjunction with the Street Rehabilitation project. $50,000 is projected for Funds in the amount of$4,625,184 are projected to Stormwater Mapping projects.Finally,$100,000 is be expended on Distribution projects in FY09. This included for the construction of a fence along the includes$100,000 of general oversize participation Arrington/Decatur street extension that is required by (OP)funds.These funds are used to help meet future TxDOT for protection of the Navasota Ladies Tress capacity needs by oversizing water lines above the plants. minimum size required to serve a development. $381,000 is included in the FY09 budget for land Utility Capital Projects acquisition and engineering on the Reclaimed Water The following is a brief summary of some of the project.This is a multi phase project to deliver utility capital projects projected for FY09.These irrigation water to major users in College Station. capital projects are funded either through existing $921,020 is the projected FY09 expenditure for the revenues from these funds or through the issuance of Wellborn Widening project. $723,164 is included for utility revenue bonds, the completion of the Barron Road water line extension.This project is for the installation of water Electric Capital Projects lines along Barron Road.An estimated expenditure of$1,300,000 is included for the purchase of water $10,188,378 is the approved appropriation for service territory in the five areas annexed by the City electric capital projects in FY09.As the electric in 2002.An additional$1,000,000 is included for the capital projects are considered competitive matter Raymond Stotzer West project. This project will under Texas Senate Bill No. 7,details of these provide water to areas along Raymond Stotzer West. projects are not outlined in this summary,but are Finally,$200,000 is projected for the W.D.Fitch provided to Council as part of the budget review East project.This project is for the installation of a process. lift station,gravity line and force main to serve the annexed area along W.D. Fitch. Water Capital Projects In FY09,$12,171,159 is the approved appropriation Rehabilitation projects included in the FY09 for water capital projects. Water production projects Approved Budget include$120,000 for the include an estimated FY09 expenditure of adjustments to water lines that will occur as part of $9,490,079.This includes$2,992,087 for the the Bee Creek IV and V drainage project which will construction of the Well#7 collection line.This line provide storm drainage improvements to the flow will progress from Water Well#7 to a connection capacity of Bee Creek Tributary"A."An estimate of point in the existing wellfield.Also included in the $254,944 is included for the replacement of water budget is$840,000 for the design and start of lines along Tauber Street and Stasney Street and construction on a water line that will run parallel to $997,908 is included for the replacement of water the existing water line. The parallel line will increase lines in the College Park/Breezy Heights area. system capacity. $3,100,000 is included for the $885,000 is projected for the South Knoll/The Glade purchase of land for future well sites.As capacity project.In addition,$786,100 has been included for needs grow,the City is preparing for the construction the Southwood 5-7 project. of new wells.Also included in the FY09 Approved Budget are funds in the amount of$500,000 for the Finally,contingency in the amount of$150,000 has design of Well#8 and funds in the amount of been included in the FY09 Approved Budget. These $950,000 for design of the Well#8 Collection Line. funds will be available for use on unanticipated projects as well as to offset project overruns. $200,578 is projected for the completion of the SCADA system replacement. This project will The FY09 Approved Budget includes$3,600,000 in replace the control equipment that has exceeded its current revenues that will be transferred from useful life.A projected$457,414 is included for the operations to fund water capital projects. completion of water plant security upgrades that will Additionally,a debt issue of$10,750,000 is projected help to minimize risks and threats to the water in FY09 for water capital projects. production infrastructure.An estimated$450,000 is included for the Sandy Point Pump Station Fiber 18 Wastewater Capital Projects to the Lick Creek Holding Tank Improvements.An The FY09 Approved Budget includes$5,974,656 in additional$200,000 is estimated for ATAD appropriations for numerous wastewater capital improvements at the CCWWTP. $60,000 is projected projects. Collection projects include$100,000 for for Lick Creek Return Activated Sludge oversize participation and planning(OP).These Improvements.This project is for the hiring of an funds are available to meet future anticipated engineer to modify the existing pumps,flow capacity in the construction of wastewater lines measurement and sludge waste set up and for the above the minimum size needed to serve the implementation of necessary modifications. development. $1,580,000 is the estimated Funds in the amount of$163,928 are included for the expenditure for the construction of wastewater lines SCADA replacement project. This project will in annexed areas along Raymond Stotzer West. replace the control equipment that has exceeded its $300,000 is the projected FY09 expenditure for the useful life. $100,000 is the estimated expenditure for Koppe Bridge Lift Station project.This project will engineering work related to the replacement of the allow for the Meadow Creek Package Plant to be Carters Creek Lab and SCADA Building. In addition, taken off line.An expenditure of$100,000 is $371,000 is estimated for Process Control estimated for the Nantucket Gravity Sewer project. Improvements at CCWWTP and LCWWTP. $750,000 is included for land acquisition and engineering associated with the Lick Creek Finally,contingency in the amount of$150,000 has Replacement Trunk Line. been included in the FY09 Approved Budget.These funds will be available for use on unanticipated $198,898 is included for the installation of a water projects as well as to offset project overruns. line,lift station,force main and gravity line to serve Rock Prairie Road South of Carter Lake.In addition, A total of$3,750,000 in current revenues from $450,000 is projected for the completion of operations is estimated to be used to fund wastewater wastewater improvements in the annexed William D. capital projects.Additionally,a debt issue of Fitch area.These include the installation of a lift $3,750,000 is projected in FY09 for wastewater station, gravity line and force main. capital projects. Rehabilitation projects included in the FY09 Special Revenue Capital Projects Approved Budget include$291,094 for the alignment of a wastewater collection line in the Emerald The following is a brief summary of some of the key Parkway/Bent Oak area that will correct poor flow special revenue projects scheduled for FY09. conveyance.$100,000 has been estimated for the relocation of wastewater lines along Barron Road. Parkland Dedication $300,000 is projected for the adjustments to Capital Projects wastewater lines that will occur as part of the Bee The Parkland Dedication Funds account for the Creek IV and V drainage project which will provide receipt and expenditure of funds received by the City storm drainage improvements to the flow capacity of from residential land developers who dedicate land, Bee Creek Tributary"A." An estimate of$504,182 is or money in lieu of land,for use in the development included for replacement of wastewater lines along of neighborhood parks in residential areas. The Tauber Street and Stasney Street and an estimate of projects in the Parkland Dedication Capital $1,209,203 is included for the replacement of Improvement Projects Fund are funded using the wastewater lines in the College Park/Breezy Heights dedicated parkland funds. area.Funds totaling$611,200 are included for the South Knoll/The Glade project.Finally,$936,000 has Parkland dedication funds must be used for the been estimated for the Southwood 5-7 project. development of parks within the zone to which the funds are dedicated.In FY09,appropriations in the Funds in the amount of$1,804,928 have been amount of$944,957 are included in the budget.Total included for Treatment and Disposal projects. expenditures are estimated at$1,454,293 for projects $285,000 is projected for clarifier improvements at that are anticipated to be completed in the various the Carters Creek Wastewater Treatment Plant park zones. Funds in the amount of$71,733 are (CCWWTP).An additional$450,000 is included for estimated for the development of University Park and improvements to the Carters Creek service water $11,900 for the Woodland Hills Park.The primary system. In addition,$150,000 is projected for the source of funding for these parks is through the Parks construction of catwalks around the Lick Creek CIP Fund,but Parkland Dedication funds will also be clarifiers. $25,000 is included for engineering related used. $20,000 is included for improvements at 19 Parkway Park.$115,000 is included for Departments are expected to consider the impact of improvements at the Steven C.Beachy Central Park. current and planned capital improvement projects on This includes the addition of a concrete sidewalk operations and maintenance(O&M)budgets. This around the third pond. $260,000 is projected in Zone analysis is a component of the 5-year Strategic 6 for the development of Southwest Park.This park Business Plans that are completed by all City will have amenities found in typical neighborhood departments.Projections as to the impact of capital parks such as a playground,walks and picnic tables. projects on O&M budgets that are included in the Strategic Business Plans are used by the Finance $114,000 is the estimated FY09 expenditure for Office in financial forecasting. phase III of John Crompton Park and$48,000 is projected for improvements at Emerald Forest Park. More detailed sheets that reflect the estimated O&M An expenditure of$137,552 is projected for the costs associated with the capital projects have been development of Edelweiss Gartens Park.$110,000 is included following each of the CIP sections in this projected for completion of a trail and lights at budget document. Southern Oaks Park.Additional funds are projected in a number of Park zones but have not yet been Conclusion obligated to specific projects.These funds will be The previous discussion provided an overview of the obligated to specific projects within these zones approved FY09 budget and key changes from the throughout the fiscal year as the projects arise.Funds FY08 budget. A full version of the Approved Annual not used in the fiscal year will carry over to future Budget is available for download at fiscal years. http://www.cstx.gov,at the Larry J.Ringer Library (1818 Harvey Mitchell Pkwy),or in the City Convention Center Projects Secretary's Office. The Convention Center Fund accounts for the receipt and expenditure of funds received by the City for the operation and maintenance of a convention center. In FY09,there is projected expenditure of$7,130,671 in the Convention Center Fund.$7,000,000 is projected for a land purchase related to the Convention Center. These funds will be transferred into the Convention Center Fund from the Hotel Tax Fund where they have been collected for this purpose.In addition, funds in the amount of$130,671 will be transferred to the Streets Capital Improvement Projects Fund for expenditure on future street landscaping projects. These funds reflect the balance of the Highway 30/60 Landscaping project. Additional O&M Costs The FY09 Approved Budget includes a number of capital projects that have been recently completed and have added operations and maintenance(O&M) expense. In particular,the City's general fund has been and will continue to be impacted by capital projects as they come online.In some situations,the O&M cost of a project is minimal and can be absorbed by the City department that is benefiting the most from the project.In other situations,the O&M cost is more significant and funding for these additional expenses is addressed through the Service Level Adjustment(SLA)process.In these situations, SLAs are submitted for the O&M needs of the capital projects and funding is considered as part of the budget process. 20 1 .14)10f( /11111111114 e Sfi afi��o��. e Cvt1� xasAe 77 n`' g40 o\\ege Sta � ,3555 C 97 9 oV \1 •.t tw