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Home My WebLink About2016-3809 - Ordinance - 09/22/2016 ORDINANCE NO. 2016-3809 AN ORDINANCE ADOPTING A BUDGET FOR THE 2016-17 FISCAL YEAR AND AUTHORIZING EXPENDITURES AS THEREIN PROVIDED. WHEREAS, a proposed budget for the fiscal year October 1, 2016, to September 30, 2017, was prepared and presented to the City Council and a public hearing held thereon as prescribed by law and the Charter of the City of College Station, Texas, notice of said hearing having first been duly given; and WHEREAS, the City Council has reviewed and amended the proposed budget and changes as approved by the City Council have been identified and their effect included in the budget; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the proposed budget as amended by the City Council of the City of College Station, which is made a part hereof to the same extent as if set forth at length herein, is hereby adopted and approved, a copy of which is on file in the Office of the City Secretary in College Station, Texas. PART 2: That authorization is hereby granted for the expenditure of the same under the respective items contained in said budget with the approved fiscal and budgetary policy statements of the City. PART 3: That the City Manager and his authorized and designated employees, at his discretion, be, and are hereby authorized to approve and execute contracts and documents authorizing the payment of funds and to expend public funds for expenditures that are $100,000 or less; to approve and execute change orders authorizing the expenditure of funds pursuant to the TEXAS LOCAL GOVERNMENT CODE or as provided in the original contract document. The intent of this section is to provide the ability to conduct daily affairs of the City which involve numerous decisions of a routine nature. PART 4: That the City Manager and his authorized and designated employees, at his discretion, be, and are hereby, authorized to provide for transfers of any unexpended or unencumbered appropriation balance within each of the various departments in the General Fund and within any other fund of the City and to authorize transfers of Contingent Appropriations within a fund up to an amount equal to expenditures that are $100,000 or less. PART 5: That the City Council hereby approves the funding and the purchases that are made pursuant to interlocal agreements as provided by CHAPTER 271,SUBCHAPTERS(D)AND (F) of the TEXAS LOCAL GOVERNMENT CODE in this budget and authorizes the City Manager and his authorized and designated employees, at his discretion, to approve and execute contracts and documents authorizing the payment of funds, and to expend ORDINANCE NO.2016-3809 Page 2 of 5 public funds that have been expressly designated, approved, and appropriated in this budget for new and replacement equipment as set out in the 2016-17 Fiscal Year Equipment Replacement Fund, and technology related hardware and software as set out in Attachment"A"to this Ordinance. PART 6: That the City Manager and his authorized and designated employees, at his discretion, be, and are hereby authorized to approve and execute all contracts and documents authorizing the payment of funds and to expend public funds for expenditures related to the Enterprise Resource Planning (ERP) System; to approve and execute change orders authorizing the expenditure of funds pursuant to the TEXAS LOCAL GOVERNMENT CODE or as provided in the original contract documents. Expenditures must be appropriated from available funds. The intent of this section is to provide the ability to conduct daily affairs of the City which involve numerous decisions of a routine nature. PART 7: That this ordinance shall become effective immediately after passage and approval. PASSED AND APPROVED THIS 22nd DAY OF SEPTEMBER, 2016. APPROVED: Mayor ATTEST: City..ecretary APPROVED: r Cir. : AI &Lai.! fritAi City Attorney ORDINANCE NO. 2016-3809 Page 3 of 5 ATTACHMENT A Potential Technology Purchases made through a variety of Cooperative Purchasing Interlocal agreements as provided by Chapter 271, Subcapters (D) and (F) of the Texas Local Government Code. Estimated Avg. Projected ITEM Quantity Unit Cost Total Scheduled Replacement/Repair/Additions Replacement PCs(Desktops and Workstations) 150 1,000 150,000 Replacement Monitors 50 145 7,250 Replacement Printers 15 950 14,250 Replacement Laptops 45 950 42,750 Replacement Copiers 75,000 Replacement Scanners 13,000 Printer replacement Parts 3,000 PC Replacement Parts (Video Cards, Hard Drive&Memory) 5,000 Replace virtual servers (includes 5 Hosts) 80,000 80,000 Replace single server 3 7,000 21,000 Server replacement parts 10,000 Server OS replacement/upgrade 7,000 New Storage(Upgrade Project) 683,000 SQL Std 4,000 4,000 Replacement UPS battery/units 25,000 Estimated Additional Desktop Software 35,000 Includes but not limited to New & Upgrade versions of Adobe Acrobat, PageMaker, Photoshop Illustrator, Premier, Audition, Microsoft Publisher, Windows 7/8, Frontpage, Project, Visio, Vstudio.net, AutoCAD, Crystal, Corel Computer Network Maint and Equipment Replacement 30,000 Motorola Radio Repair/Replacement 37,000 Telephone Repair/Replacement 100,000 Fiber ring expansion 225,000 Website Redesign 115,450 Subtotal- Scheduled Replacement 1,682,700 Service Level Adjustments Open Data Project Services 65,000 Server Access Management 41,000 ORDINANCE NO. 2016-3809 Page 4 of 5 ATTACHMENT A Potential Technology Purchases made through a variety of Cooperative Purchasing Interlocal agreements as provided by Chapter 271, Subcapters (D) and (F) of the Texas Local Government Code. Estimated Avg. Projected ITEM Quantity Unit Cost Total Radio Replacement for Public Safety 1,385,000 Handheld citation writers for Northgate and Code Enforcement 37,500 E-citation Ticket Writers 18,900 PW Fuel Software Replacement 200,000 CEOC A/V Upgrade 27,500 Communication Infrastructure Improvements 30,000 Fiber to Lift Stations 64,000 PLC Processor Upgrade(10 processors in Water Production) 58,000 PLC Processor Upgrade(12 processors in Waste Water) 70,000 Specific Energy Pump Optimization Software Program 52,600 Backup Solution and VMWare Upgrade 42,100 CCWWTP Security Cameras 43,600 Subtotal- Service Level Adjustments 2,135,200 Unscheduled Replacements/Additions Estimated Additional PC setups 30 1,000 30,000 not identified specifically in budget includesbut not limited to: Monitor, network card, extended warranty, added memory Estimated Standard Desktop Software 20,000 not identified specifically in budget Includes but not limited to: Microsoft Office , Trend, Microsoft Windows client access license,Novell ZenWorks Estimated Additional Desktop Software 20,000 Includes but not limited to New&Upgrade versions of Adobe Acrobat, PageMaker, Photoshop Illustrator, Premier, Audition Microsoft Publisher, Windows 7 Frontpage, Project,Visio,Vstudio.net AutoCAD, ESRI ArcGIS, Crystal Corel Draw, Cognos Estimated Additional Printers/Plotters 15,000 Estimated Memory upgrades 2,000 includes: desktop pcs, printers laptops Estimated PC misc parts 8,000 includes: CD Burners, harddrives modems, network cards,DVD Burner ORDINANCE NO. 2016-3809 Page 5 of 5 ATTACHMENT A Potential Technology Purchases made through a variety of Cooperative Purchasing Interlocal agreements as provided by Chapter 271, Subcapters (D) and (F) of the Texas Local Government Code. Estimated Avg. Projected ITEM Quantity Unit Cost Total mice,network cables Estimated Monitor upgrades 5,000 includes: Flat Panel and larger than 24" monitor Estimated Additional Scanners 20 800 16,000 Estimated Additional Moblie Devices/Toughbook,laptops,tablets 65 1,500 97,500 Estimated Network Upgrades 20,000 Estimated Motorola Radio Repair/Replacement 15,000 Sub-Total Unscheduled Replacement/Additions 248,500 Phone System Maintenance Cisco SmartNet Maintenance _ 50,000 Subtotal-Phone System Maintenance 50,000 Network Software on Master License Agreement(MLA) Microsoft Enterprise Agreement 60,000 CAD/RMS Project Software 100,000 CommVault 80,000 VMWARE support through VMWare 24 874 20,976 Vcenter Support 4 1,499 5,996 ZenWorks Configuration Management- 904 nodes 11,000 ZenWorks Asset Management-904 nodes 4,700 ZenWorks Patch Management- 904 nodes 8,000 Subtotal-Network Software on MLA 290,672 PC Hardware and Software Maintenance HP Printer/Plotter Maintenance 8,000 AutoCAD 7,000 Barracuda Spam/Spyware 5,500 Siemens Access Control System 28,000 Subtotal-PC Software Maintenance 48,500 IBM Hardware and Software Maintenance Hardware Maintenance(2 power 7's) 15,000 Power 7 Software Subscription and Support 2 7,700 Subtotal-IBM Hardware and Software Maintenance 22,700 Grand Total 4,478,272