HomeMy WebLinkAbout05/16/2016 - Workshop Minutes City CouncilMINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
MAY 16, 2016
T AMU Student Liaison
Blanche Brick
Steve Aldrich, arrived after roll call
Karl Mooney
Wayne Beckermann, VP/Municipal Affairs
arrived after roll call
John Nichols
Julie Schultz, arrived after roll call
Jam es Benham, absent
City Staff:
Kelly Templin, City Manager
Chuck Gilman, Deputy City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Berry at 4:30 p.m. on Monday, May 16, 2016 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.072-Real Estate, the College Station City Council convened into Executive Session at 4:31
p.m. on Monday, May 16, 2016 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:
• Juliao v. City of College Station, Cause No. 14-002168-CV-272, in the 27211d District Court
of Brazos County, Texas
B. Deliberation on the purchase, exchange, lease or value of real property; to wit:
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e Possible sale or lease of City's property rights resulting from utility operations.
The Executive Session adjourned at 4:57 p.m.
3. Take action, if any, on Executive Session.
There was no action required from Executive Session.
4. Presentation, possible action, and discussion on items listed on the consent agenda.
Items 2b, 2c, 2i, and 2j were pulled for clarification.
(2b): Emily Fisher, Assistant Director of Public Works, clarified the cost participation in the
University Pedestrian Improvements Project. These are safety improvements and moving a signal.
(2c): Dave Coleman, Director of Water Services, clarified that the objective is to clean up the
official water service area boundary lines.
(2i): Emily Fisher, Assistant Director of Public Works, clarified the timeline was a 90-day project,
and it is anticipated it will be completed before school starts in the fall.
(2j): Emily Fisher, Assistant Director of Public Works, clarified the funding source; construction
would begin in the next month or so and should be completed within a year.
5. Presentation, possible action, and discussion concerning the City Internal Auditor's
Bryan-College Station Convention & Visitors Bureau Audit.
Ty Elliott, Internal Auditor, reported this is the third audit of the Convention & Visitors Bureau,
the first occurring in 2011 and a follow up audit in 2012. Accounting procedures have improved
since the 2011 audit. The CVB has a relatively large amount of liquid assets. The CVB's direct
impact on bringing events to the College Station and Bryan area has not significantly changed
since the 2011 audit. The CVB's expenditures have increased since the 2011 audit, especially in
marketing and personnel. Also, CVB staff travel frequently within and out of state for marketing
and professional development purposes, and these funds appear to be spent in areas that yield fewer
results. Employee turnover at the CVB appears to be high 29%. Some of the CVB's strategic
goals appear disconnected from their mission. Finally, there may be some inherent risk with the
dynamic of the CVB's governance structure. He presented six audit recommendations:
1. Take steps to reach a reasonable liquidity ratio.
2. Consider implementing job costing procedures to better understand allocation of resources
and cost structure of the CVB.
3. Reevaluate the costs and benefits of expenditures.
4. Strategic direction should be determined by the CVB's goals and objectives, and
measurable objectives should be created to guide strategic development.
5. Utilize the DMAI Calculator as an internal device to assist in decision making regarding
event selection and staff effort in pursuing event opportunities.
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6. Consider emphasizing Board engagement with CVB strategy development and the
formation of an advisory committee.
6. Presentation, possible action, and discussion on an update on the status of the design of
the Police Facility.
Chuck Gilman, Deputy City Manager, noted that the Council approved a contract with PGAL for
the design a new police facility to be located on the south east corner of the intersection of
Dartmouth and Krenek Tap. Since design began, staff has updated the site plan based on some
feedback received to date. Staff is seeking clarification from the Council on the size of the facility,
the desire to include Fire Administration in the new facility, and the interest in potentially
modifying the Krenek Tap Overlay to allow for the development of the site to better accommodate
a police facility. Possible modifications to the Krenek Tap Overlay include parking, setbacks,
landscaping, etc.
Council consensus was to establish the size of the facility at 79,000 square feet, and have staff
return with proposed modifications to the overlay for Council review/approval. Council agreed
with staff's recommendation to keep Fire Administration on its current location.
7. Council Calendar
Council reviewed the calendar.
8. Presentation, possible action, and discussion on future agenda items: a Councilmember
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
There were no future agenda items.
9. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee,
Audit Committee, Bicycle, Pedestrian, and Greemvays Advisory Board, Bio-Corridor Board
of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of
Commerce, Budget and Finance Committee, BVSWMA, BVW ACS, Compensation and
Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic
Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee,
Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review
Committee, Landmark Commission, Library Board, Metropolitan Planning Organization,
Parks and Recreation Board, Planning and Zoning Commission, Research Valley
Partnership, Research Valley Technology Council, Regional Transportation Committee for
Council of Governments, Sister Cities Association, Transportation and Mobility Committee,
TAMU Student Senate, Texas Municipal League, Twin City Endowment, YMCA, Youth
Advisory Council, Zoning Board of Adjustments,
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Councilmember Mooney reported on TML.
Councilmember Nichols reported on the Chamber visit to Washington, D.C.
10. Adjournment
There being no further business, Mayor Berry adjourned the workshop of the College Station City
Council at 7:10 p.m. on Monday, May 16, 2016.
�;�� Nancy Berry, Mayor
ATTEST:
��
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