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HomeMy WebLinkAbout1942-0070 - Ordinance - 10/22/1942ORDINANCE NO. 70 AN ORDINANCE CREATING THE OFFICE OF BUSINESS MANAGER FOR THE CITY OF COLTEGE STATION, TEXAS, AND PRESCRIBING THE DUTIES AND POWERS THEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: Section 1: The City Council hereby creates the Office of Business Manager for the City of College Station, Texas, and prescribes the duties and powers thereof. Section 2: The City Council shall appoint a Business Manager for the City of College Station, Texas who shall be the administrative head of munici- pal government under the direction and supervision of the City Council. Section 3: The Business Manager may or may not be a resident of the City of College Station, Texas, at the time of his appointment, but during the term of his office he shall reside in the City. Section 4: The Business Manager shall be appointed for an indefinite period but shall be subject to discharge at will by the City Council. Section 5: During the absence or disability of the Business Manager, the City Council shall designate some properly qualified person to perform • Alk the duties of his office. Section 6: The duties and powers of the Business Manager shall be: (a) To devote all of his working time and attention to the affairs of the City, and be responsible to the City Council for the efficient administration thereof. (b) To see that all laws and ordinances are enforced. (c) With the advice of the City Council, to appoint and remove all assistants who may work under his direction. (d) To exercise supervision and control over all departments created by the City Council or which may be hereafter created by the Council. (e) To attend all meetings of the City Council, with the right to par- ticipate in all discussions but having no right to vote; (f) To see that all terms and conditions imposed in the favor of the City or its inhabitants in any public utility franchise are faithfully kept and performed; and upon learning of any violation thereof to call the same to the attention of the City Council. (g) To act as Budget Officer, and as such to prepare and submit to the City Council prior to the beginning of each fiscal year a budget of proposed expenditures for the ensuing year, showing in as much detail as possible or practicable the estimated amounts required by months for the efficient operation of each department of the City government, and the reasons for such estimated expenditures. (h) To make and file in addition to the requirements of paragraph (g) a budget as required by State law. ORDINANCE NO. 70. AN ORDINANCE CREATING. THE OFFICE OF BUSINESS MANAGER FOR THE CITY OF COLLEGE STATION, TEXAS,. AND PRESCRIBING THE DUTIES AND POWERS THEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: Section 1: The City Council hereby creates the Office of Business Manager for the City of College Station, Texas, and prescribes the duties and powers thereof. Section 2: The City Council shall appoint a Business Manager for the City of College Station, Texas who shall be the administrative head of munici- pal government under the direction and supervision of the City Council. Section 21 The Business Manager may or may not be a resident of the City of College Station, Texas, at the time of his appointment, but during the term of his office he shall reside in the City. Section_41 The Business Manager shall be appointed for an indefinite period but shall be subject to discharge at will by the City Council. Section 5: During the absence or disability of the Business Manager, the City Council shall designate some properly qualified person to perform the duties of his office. Section 6: The duties and powers of the Business Manager shall be: (a) To devote all of his working time and attention to the affairs of the City, and be responsible to the City Council for the efficient administration thereof. (b) To see that all laws and ordinances are enforced. (c) With the advice of the City Council, to appoint and remove all assistants who may work under his direction. (d) To exercise supervision and control over all departments created by the City Council or which may be hereafter created by the Council. (e) To attend all meetings of the City Council, with the right to par- ticipate in all discussions but having no right to vote. (f) To see that all terms and conditions imposed in the favor of the City or its inhabitants in any public utility franchise are faithfully kept and performed; and upon learning of any violation thereof to call the same to the attention of the City Council. (g) To act as Budget Officer, and as such to prepare and submit to the City Council prior to the beginning of each fiscal year a budget of proposed expenditures for the ensuing year, showing in as much detail as possible or practicable the estimated amounts required by months for the efficient operation of each department of the City government, and the reasons for such estimated expenditures. I(h) To make and file in addition to the requirements of paragraph (g) a budget as required by State law. 00161 )63 -2- (i) To make a full written report to the City Council as soon after the close of each month's accounts as possible, showing the opera- tions and expenditures of each department for the preceding month, and a comparison of such monthly expenditures, by departments, with the monthly allowances made for such departments in the annual bud- get; and to keep the City Council fully advised at all times as to the financial condition and needs of the city. (j) To act as purchasing agent for the City by purchasing all mer- chandise, material, and supplies needed by the City,. and to establish, if necessary and expedient, a suitable storehouse where such supplies may be kept and from which same shall be issued as needed; to adopt such rules and regulations governing requisitions and transaction of business between himself as purchasing agent and other officers and employees of the City asthe City Council may approve. As purchasing agent for the City, it shall be the Business Manager's responsibility to give opportunity for competition on all purchases and sales, except in such instances when the nature of the purchase or sale is such that competition is impossible or impracticable. All purchases in excess of One Hundred Dollars, except of real estate, or rights or easements therein, shall be by contract to the lowest responsible bidder; and all sales in excess of the above named amount, except of real estate, or rights or easements therein, shall be.made to the highest bidder after public notice and the receipt of sealed bids, unless the City Council, by ordinance, may determine that it is impossible or impracticable to purchase or sell in such manner. All sealed bids shall be opened in public and thereafter shall be open to public inspection. The purchasing agent may rejectall bids and readvertise for new bids. He may require successful bidders to furnish security conditioned upon the faithful performance of their contracts, or conditioned upon the payment of the wages and compensation of all laborers employed on work for which a contract is made by the con- tractor, the subcontractor, agent, or any other person, or conditioned for both. The purchasing agent shall not let any contract for periods exceeding. one year for street lighting, public improvements, labor'or supplies. In case of accidents or other circumstances creating an emergency, the Business Manager may, with the consent of the City Council, award con• tracts and make purchases for the purpose of repairing damages caused by said accident or avoiding said public emergency; but immediately afterwards he shall file with the Mayor a certificate showing 'such emergency and the necessity for such action, together with an itemized account of all expenditures. ,Ihenever the City Council determines to authorize the purchase of any real estate, or rights or easements therein, it shall pass an ordinance containing a description of the real estate, or rights or easements therein to be acquired,»declaring its intention to acquire the same and that it deems the same necessary for municipal purposes, directing the Business Manager to ascertain the price apd,to negotiate for the pur- chase of the same, and to report to the City Council the price at which the purchase may be made. If the City Council approves the price 00162 -3 - reported by the Business Manager, it shall authorize him to make the purchase. If'the City Council disapproves the price reported by the Business Manager,_ or if the Business Manager reports that he is unable to obtain a price by negotiation,the City Council may authorize con- demnation proceedings for the acquisition of such real estate, rights, or easements. In case a local assessment is to be levied for the whole or any part of the expense of the acquisition of such real estate, rights, or easements, the City Council shall proceed thereon as in the case of other local improvements, and may in the ordinance for.the local improvement direct the acquisition as herein provided of real estate, rights, or easements necessary therefor. (k) To recommend to the City Council the salaries to be paid to each appointive officer and subordinate employee of the City; and it shall be the duty of the City Council to pass ordinances or resolutions, from time to time, fixing rates of compensation. (1) To recommend to the City Council, in writing, from time to time, for adoption, such measures as he may deem necessary or expedient. (m) To do and perform such other duties as may be prescribed by ordi- nance and resolutions of the City Council. Section 7: The Business Manager shall receive such compensation as the City Council shall fix from time to time by ordinance or resolution. Section 8: All ordinances of the City prescribing.the duties of employees shall remain in full force and effect except in so far as they conflict with the provisions of this ordinance, in,which case theprovisions of this ordinance shall govern. Passed and approved this the 22nd day of October, A. D., 1942. s/. Ernest Langford Mayor ATTEST: az Lucy L. Sneed Asst. City Secretary )65