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Home My WebLink About03/31/2016 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION MARCH 31, 2016 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: TAMU Student Liaison Blanche Brick Wayne Beckermann, VP/Municipal Affairs Steve Aldrich Karl Mooney John Nichols Julie Schultz James Benham, absent City Staff: Kelly Templin, City Manager Chuck Gilman, Deputy City Manager Carla Robinson, City Attorney Ian Whittenton, Records Management Administrator Tanya McNutt, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 4:30 p.m. on Thursday, March 31, 2016 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072- Real Estate, and §551.074-Personnel, the College Station City Council convened into Executive Session at 4:30 p.m. on Thursday, March 31, 2016 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation;to wit: • Juliao v. City of College Station,Cause No. 14-002168-CV-272,in the 272nd District Court of Brazos County, Texas -- WKSHP033116 Minutes Page 1 • City of College Station,Texas,v. Embrace Brazos Valley, Inc., Cause No. 15-000804-CV- 85, In the 85th Judicial District Court, Brazos County, Texas. B. Consultation with Attorney to seek legal advice; to wit: • Legal advice related to the proposed economic development non-profit corporation • Legal issues related to the contracts associated with the Enterprise Resource Planning (ERP) System • Legal advice related to a pole attachment collection matter • Legal issues related to the City's funding of and possible guarantee for a lease for certain funding partners C. Deliberation on the purchase, exchange, lease, or value of real property; to wit: • Property located generally in the west side ETJ area adjacent to the College Station,Brazos County, Texas, city limits on North Dowling Rd. D. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: • Council Self Evaluation The Executive Session adjourned at 6:15 p.m. 3. Take action, if any, on Executive Session. MOTION: Upon a motion made by Councilmember Mooney and seconded by Councilmember Aldrich,the City Council voted six (6) for and none (0) opposed,to authorize the City Manager to negotiate a reasonable and favorable settlement in the pole attachment collection matter and authorize the City Manager to execute all documents to complete the settlement. MOTION: Upon a motion made by Councilmember Nichols and seconded by Councilmember Berry, the City Council voted six (6) for and none (0) opposed, to approve and ratify the terms of a settlement agreement between the City and Embrace Brazos Valley to settle: City of College Station Texas v. Embrace Brazos Valley, Inc.; Cause No. 15-000804-CV-85, in the 85th Judicial District Court of Brazos Count, Texas, for the proceeds from the sale of 4205 Cedar Creek Ct, Lot 3 Block 2 of Creek Meadows, Sec 4, Phase 1 in College Station, Texas and give the City Manager authority to execute and approve any documents relate to the settlement. 4. Presentation, possible action, and discussion on items listed on the consent agenda. (2f): Jeff Kersten, Assistant City Manager, gave clarification on the certificate of obligation process. (211): Donald Harmon, Director of Public Works and David Schmitz, Director of Parks and Recreation, gave clarification on public engagement with regards to the design of the Larry J. Ringer library expansion project. WKSHP033116 Minutes Page 2 5. Presentation,possible action, and discussion relating to receiving the annual audit reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30,2015. Jeff Kersten, Assistant City Manager, introduced Jimmy Ingram of Ingram, Wallis & Associates, who presented the results of the fiscal year 2015 audit and the 2015 CAFR. This item was presented to the Audit Committee on March 29th. The reports provide a summary of the City's financial position as of September 30, 2015. 6. Presentation, possible action, and discussion regarding the status of the Fun For All Park Project. David Schmitz, Director of Parks and Recreation, reported that the Fun for All Park Project will be designed as a new all-abilities fully accessible park to provide inclusive play for everyone. The improvements will be added to the existing Stephen C. Beachy Central Park and will be constructed primarily by funds donated by charitable civic groups, as well as private citizens. The design contract is included on the consent agenda. Budget for the design of the Fun for All Park Project is included in the Community Park Land Zone C Fund and the Neighborhood Park Land Zone 3 Fund. Mr. Schmitz also introduced Werner Rose, College Station Rotary, and David Gerling and Craig Griffith,College Station Noon Lions,who gave an update on organizing,planning,and community engagement activities related to the fundraising for this project. They reported over$1,000,000 in cash and pledges with over $465,000 of that having already been received. 7. Council Calendar Council reviewed the calendar. 8. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There were no future agenda items. 9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board,Annexation Task Force,Arts Council of Brazos Valley,Arts Council Sub-committee, Audit Committee,Bicycle,Pedestrian,and Greenways Advisory Board,Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee Convention & Visitors Bureau Desi n Review Board Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association,Intergovernmental Committee,Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, WKSHP033116 Minutes Page 3 Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments,Sister Cities Association,Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments, Mayor Berry reported on the Research Valley Partnership. Councilmember Nichols reported on the Convention and Visitors Bureau. Councilmember Brick reported on the Transportation and Mobility Committee. Councilmember Nichols noted that National Public Health Week is April 4th-10th. Councilmember Mooney reported that on April 5, the YMCA Natatorium Advisory Council will visit a current YMCA in the Woodlands for planning purposes. Councilmember Aldrich noted that the Arts Council of the Brazos Valley will host Boots and BBQ on April 2nd. 10. Adjournment There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 7:04 p.m. on Thursday, March 31, 2016. Nancy Ber , Mayor ATTEST: Sherry Mashlrn, City Secretary WKSHP033116 Minutes Page 4