HomeMy WebLinkAbout03/31/2016 - Regular Minutes City Council MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
MARCH 31, 2016
STATE OF TEXAS §
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz
James Benham, absent
City Staff: TAMU Student Liaison
Kelly Templin, City Manager Wayne Beckermann,VP/Municipal Affairs
Carla Robinson, City Attorney
Chuck Gilman, Deputy City Manager
Ian Whittenton, Records Management Administrator
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Berry at 7:15 p.m. on Thursday, March 31, 2016 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Moony, the City Council voted six (6) for and none (0) opposed, to approve the Absence Request
by Councilmember Benham. The motion carried unanimously.
1. Pledge of Allegiance, Invocation, consider absence request.
Presentation
Proclamation recognizing National Community Development Week.
Mayor Berry presented the proclamation to Community Development staff,proclaiming March 28
—April 2 as National Community Development Week.
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Mayor Berry accepted a gift from the City of Koriyama, Japan, presented by Layne and Keiko
Westover, in gratitude for College Station families who hosted ten Japanese middle school and
high school students during the past week.
Hear Visitors Comments
Ben Roper, 5449 Prairie Dawn Ct., came before Council to honor the service and sacrifice of Staff
Sgt. Roland L. Castro.
Robert Rose, 3201 Walnut Creek Ct., Bryan, came before council to raise the awareness of air
quality monitoring in College Station and request that council consider monitoring stations.
Buck Prewitt,2302 Scotney Court,came before council to request that council consider postponing
a decision and conduct additional stakeholder meetings on the issue of concrete paving standards.
He also requested that the Impact Fee Advisory Committee include a member of the Bryan-College
Station Home Builders Association.
Stephanie Turner, 2901 Camille Dr., stated that she does not believe traffic patterns have been
improved nor safety enhanced at Brothers Boulevard into the Southwood Valley Elementary
School by Ordinance 2015-3714 and requested that Council take appropriate action to determine
whether its goals were met after the implementation of the new traffic pattern.
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
• March 10, 2016 Workshop
• March 10, 2016 Regular Meeting
2b. Presentation,possible action, and discussion on approval of a construction contract with
Jamail and Smith Construction, LP; in the amount of $137,644.43, for installation of new
chain link fence and wood decking at Bee Creek, Jack and Dorothy Miller, Luther Jones.
Central, and Wolf Pen Creek Parks.
2c. Presentation, possible action, and discussion regarding approval of a contract between
the City of College Station and H&B Construction, LTD. in the not to exceed amount of
$1,500,000 for Annual Electric System Construction & Maintenance Labor.
2d. Presentation, possible action, and discussion on a bid award for the purchase of various
electric capacitor banks which will be maintained in electrical inventory and expended as
needed. The total recommended award is $52,425 and will be awarded to the lowest
responsible bidder.
2e. Presentation, possible action, and discussion on the first renewal of a price agreement
with Techline, Inc., for the annual purchase of wire and cable not to exceed $659,700.
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2f. Presentation, possible action, and discussion to approve Resolution 03-31-16-2f, by the
City Council of the City of College Station,Texas, directing publication of notice of intention
to issue certificates of obligation,series 2016; and providing an effective date.
2g. Presentation, possible action, and discussion regarding a Professional Services Contract
(Contract No. 16300291) with Luna Architecture & Design, Inc. in the amount of$207,390
for the professional engineering services related to the design of the Fun for All Park Project.
2h. Presentation, possible action, and discussion regarding the approval of a Professional
Services Contract (Contract lvo. 16100116) with Komatsu Architecture in the amount of
$727,453 for the design, bidding, and construction administration for the Larry J. Ringer
Library Expansion project.
2i. Presentation, possible action, and discussion regarding approval of a construction
contract (Contract No. 16300237) with SJ&J Construction, LLC in the amount of$167,088
for the Southland Drainage Improvements project.
2j. Presentation, possible action, and discussion regarding a Professional Services Contract
(No. 16300323)with Mitchell&Morgan,LLP.in the amount of$944,474 for the professional
engineering services related to the preliminary and final design and associated construction
phase services of the Lakeway Drive-Pebble Creek Parkway Extension Project,and approval
of Resolution 03-31-16-2j, declaring intention to reimburse certain expenditures
with proceeds from debt.
2k. Presentation, possible action, and discussion on a Professional Services Contract (No.
16300034) with Don Durden, Inc. dba Civil Engineering Consultants in the amount of
$58,000 for the Preliminary Engineering Report related to Southside Improvements: Park
Place, Holik, Glade, and Anna Streets Project.
21. Presentation,possible action,and discussion to approve an Interlocal Agreement between
City of College Station and Wellborn Special Utility District for the cost participation in
relocation of Wellborn Special Utility District infrastructure due to the roadway
improvements at Greens Prairie Trail and FM 2154.
2m.Presentation,possible action,and discussion on Ordinance 2016- ,amending Chapter
1. "General Provisions" Section 17 "Certain Acts Prohibited on Public and Private
Property" of the Code of Ordinances of the City of College Station, Texas prohibiting the
distribution of handbills on public facilities, providing a severability clause, declaring a
penalty, and providing an effective date.
Mayor Berry noted that item 2m was pulled from the agenda and will be considered at a later
date.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Shultz, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda,
less item 2m. The motion carried unanimously.
REGULAR AGENDA
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1. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2016-
3755, amending Chapter 10,"Traffic Code," of the Code of Ordinances of the City of College
Station, Texas, to remove parking along the 500 Block of First Street and the 200 Block of
Spruce Street.
Danielle Singh, Planning and Development, reported that this item amends Chapter 10 "Traffic
Code,"by removing parking from the 500 Block of First Street and the 200 Block of Spruce Street.
The parking removal is needed to allow aerial fire access to the Sterling Northgate Apartments
(currently under development). Letters were mailed to the property owners adjacent to the parking
removal. Additionally, on March 1, the applicant held a meeting with the property owners to
discuss the parking removal.
At approximately 7:42 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:42 p.m.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Schultz, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2016-3755,
amending Chapter 10, "Traffic Code," of the Code of Ordinances of the City of College Station,
Texas, to remove parking along the 500 Block of First Street and the 200 Block of Spruce Street.
The motion carried unanimously.
2. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2016-
3756, amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official
Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing
the zoning district boundaries from R Rural to PDD Planned Development District for
approximately 2 acres being A&M Super Storage at Wellborn, Block 1, Lot 1, College
Station, Brazos County, Texas, located at 4000 Greens Prairie Road West, generally located
near the intersection of Wellborn Road and Greens Prairie Road West.
Jessica Bullock, Planning and Development, reported that the applicant is requesting a Planned
Development District zoning on approximately two acres to expand an existing commercial use in
the Wellborn Community. The site is currently developed as A&M Super Storage, which started
when the property was located in the Extraterritorial Jurisdiction (ETJ). The PDD uses a base
zoning district of Suburban Commercial and aims to make the current use and some development
characteristics conforming such as setbacks, single- family height protection, signage,
covered/uncovered storage, and paving standards.
The Planning and Zoning Commission considered this item on March 3 and voted 4-0-1 to
recommend approval.
At approximately 7:50 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:50 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Schultz, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2016-3756,
amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map,"
RM033116 Minutes Page 4
of the Code of Ordinances of the City of College Station, Texas by changing the zoning district
boundaries from R Rural to PDD Planned Development District for approximately 2 acres being
A&M Super Storage at Wellborn, Block 1, Lot 1, College Station, Brazos County, Texas, located
at 4000 Greens Prairie Road West, generally located near the intersection of Wellborn Road and
Greens Prairie Road West. The motion carried unanimously.
3. Presentation, possible action, and discussion on appointing a Capital Improvements
Advisory Committee (aka Impact Fee Advisory Committee or "IFAC"1 to consider the
imposition of a roadway impact fee.
4. Presentation, possible action, and discussion on appointing a Capital Improvements
Advisory Committee (aka Impact Fee Advisory Committee or "IFAC") to consider the
imposition of Water and/or Wastewater impact fee(s).
Items 3 & 4 were presented and discussed together.
MOTION: Upon a motion made by Councilmember Aldrich and a second by Councilmember
Nichols, the City Council voted six (6) for and none (0) against, to appoint the following to the
Roadway Capital Improvements Advisory Committee (aka Roadway Impact Fee Advisory
Committee): Planning and Zoning Commission, Randy French, and Don Hellriegel, as well as to
appoint the following to the Water and/or Wastewater Capital Improvements Advisory Committee
(aka Water and/or Wastewater Impact Fee Advisory Committee): Planning and Zoning
Commission and Randy French, Don Hellriegel, and Roger Kirk Joseph. The motion carried
unanimously.
5. Adjournment.
There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council
at 8:15 p.m. on Thursday, March 31, 2016.
Nancy Berry, Mayor
ATTEST:
qkAAJ:bA,•a-CtAA
Sherry Mal burn, City Secrea"ry
RM033116 Minutes Page 5
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CDBG and HOME Grant Impacts in College Station, Texas
LOCAL PROJECTS FUNDED
,,.,
i iiiii, :' � Cooner Infrastructure and Street Rehabilitation
w, CDBG Funding: $1,181,360
3 6 — — Completed in 2015. Funds were used for project design
' - and for construction of the roadway infrastructure to
i encourage development and spur economic growth.
;16* a, =-4:-.,--- , University Drive Sidewalks
��::�, 4 s
1_ ,, 1 CDBG Funding: $225,223
__- Completed in 2013. One example of many sidewalk
"` • improvements that optimize transportation options,
,1 connectivity and pedestrian safety.
j', ,`,. it __-"2___:_.:- W.A.Tarrow Park Improvements
��JJr CDBG Funding: $62,056
„ ;-li r it
t Completed in 2011. This project replaced older park
takilgVi �"�-' ";. - equipment, giving children and their families safer,
_ �_.�,. improved options for play and recreation.
..„oto ,. _. .., ,,,, .. .:
�_ .." _ " Reconstruction of 1017 Fairview
—_ HOME Funding: $120,581
It'” . r.
,y � l • Completed in 2012. This project allowed a fixed-income
retiree, who was caring for her elderly disabled mother,
(p ` ( , _ll
t_ ., to replace her substandard home with a new one.
Brazos Valley Center for Independent Living (BVCIL)
rn°Gntine,t,,r Connector Program Van
Ar-- � r.._.rCDBG Funding: $39,610
Ar-- 1
_ - 574 776 5505 (Well.arg
Purchased in 2015. Provides ADA-accessible shared
I''mall4r „, s`. ride services to local area citizens with disabilities.
$2.0M
Total CDBG & HOME Grant _
$1.5M Awards 2004-2015
I 11111111111$1.0M
City of College Station
Community Services Dept.
$500K 1207 Texas Avenue South
College Station, Texas 77840
$0 979-764-3778
04 05 06 07 08 09 10 11 12 13 14 15 cstx.gov
CDBG and HOME Grant Impacts in College Station, Texas
The federal Community Development Block Grant(CDBG)and Home Investment Partnership Grant(HOME)funds
have had an enormous impact on the city of College Station. Since 2011,the city has used a total of$5,041,368 in
CDBG funds and $2,171,085 in HOME funds to support a variety of important initiatives.
Through collaboration,the City of College Station leverages CDBG and HOME to maximize the funds' impact.
Community Services department staff coordinates internally with other city departments, various social service
agencies, local businesses and other governmental entities to ensure that federal funds are used appropriately to
address the most pressing needs in the most effective manner.
CDBG projects HOME projects
$2,352,433 — Rehabilitated or expanded water, sewer, $579,089 — Down-payment assistance loans for
street, drainage and sidewalk infrastructure to improve eligible families wanting to purchase a home.
citizen safety and spur economic development.
$260,823 — Facilitated loans to reconstruct owner-
$769,247 — Helped 12,757 individuals in the provision occupied housing. Substandard family homes were
of social services. demolished and replaced.
$454,056 — Enforced 20,491 ordinance cases in $101,171 — Helped 319 individuals with security
eligible areas. Neighborhood integrity and housing deposits to obtain housing in rental property.
conditions were maintained and enhanced through
education and ordinance enforcement initiatives. Combined projects
$274,631 — Improved or expanded park facilities, $1,506,283 — Construction of new owner-occupied
providing more recreation and play areas near homes. Valuable local nonprofit partners like Habitat
predominantly low-and moderate-income residents. for Humanity and Brazos Valley Community Action
Agency have leveraged city funds to help eligible,
$223,531 — Helped 6,009 individuals receive hard-working families purchase homes.
affordable child care and youth programs.
$40,679 — Rehabilitated owner-occupied housing,
$183,239 — Helped 322 individuals with special needs preserving the city's housing stock by making them
receive social services. safer and more energy efficient.
$154,269 — Helped 3,494 individuals receive health 335 individuals counseled — Financial literacy/
care, dental care, and/or mental health care services. homebuyer counseling included education classes and
one-on-one sessions in the areas of budgeting, credit,
$124,022 — Helped 1,251 individuals receive abuse finance and all other aspects buying a home.
counseling or prevention services.
63 community meetings — Hosted in order to foster
$84,186 — Helped 1,681 individuals find emergency coordination and collaboration among local agencies
and/or transitional shelter and support. in the use of CDBG and HOME funds.
WE NEED YOUR SUPPORT
Sharp increases in housing costs over the last 10 years have exacerbated our housing challenges, including:
• Fewer rental options for working families. New teachers cannot afford to rent an average three-bedroom unit.
• Long waiting lists to obtain rental property for senior adults on fixed incomes.
• Skyrocketing land prices for single-family units, limiting homeownership in traditionally lower income areas.
Your ongoing support of CDBG and HOME funds in College Station will allow our important work to continue.
____,"R! `"< City of College Station Community Services Dept.
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CITY of COT.T.FGE STATION 1207 Texas Avenue South, College Station, Texas 77840
Home of TexasAerM University° 979-764-3778 cstx.gov