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HomeMy WebLinkAbout11/23/2015 - Regular Minutes City CouncilMINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION NOVEMBER 23, 2015 STATE OF TEXAS COUNTY OF BRAZOS Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney John Nichols Julie Schultz James Benham City Staff: TAMU Student Liaison Kelly Templin, City Manager Carla Robinson, City Attorney Chuck Gilman, Deputy City Manager Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present Wayne Beckermann, VP/Municipal Affairs With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Berry at 7:22 p.m. on Monday, November 23, 2015 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 1. Pledge of Allegiance, Invocation, consider absence request. Hear Visitors Comments Ben Roper, 5449 Prairie Dawn Ct., came before Council to honor the service and sacrifice of Gunnery Sgt. Phillip A. Jordan. Wayne Beckermann, 2404 Jaguar Ct., Bryan, expressed his appreciation for staff's communications. He updated the Council on the Save our AG bill to address student safety. CONSENT AGENDA RM112315 Minutes Page 1 2a. Presentation, possible action, and discussion of minutes for: ® November 12, 2015 Workshop ® November 12, 2015 Regular Meeting 2b. Presentation, possible action, and discussion regarding the approval of a contract between the City of College Station and McCord Engineering not to exceed the amount of $95,000 for the purpose of providing electric distribution overhead and underground phase identification. 2c. Presentation, possible action, and discussion regarding renewal of a purchase agreement with the Reynolds Company for Rockwell Automation SCADA products and services not to exceed $150,000. 2d. Presentation, possible action, and discussion on three contracts between the City of College Station and TriTech Software Systems.: a "System Purchase Agreement" ($1,674,674.34), for the software licenses and implementation services; a "Software Support Agreement" (1st Year Recurring Fees: $23,194.56, with first year Maintenance Fees included in contract, 2nd year Maintenance Fees $176,853.49), and a "Subscription Service, License & Use Agreement TriTech.com IQ" (1st Year Recurring Fees: $14,085) and Resolution 11- 23-15-2d, authorizing the City Manager to approve contract documents and expenditures related to the TriTech Software Solutions contracts. 2e. Presentation, possible action, and discussion on a bid award for the annual purchase of pad -mounted 15 kV solid dielectric switchgears, which will be maintained in electrical inventory and expended as needed. Techline, Inc. is being recommended the award for a total not to exceed amount of $490,895. 2f. Presentation, possible action, and discussion on a bid award for the purchase of electric substation materials, which will be maintained in electrical inventory and expended as needed. The total recommended award is $498,836 and will be awarded by line item to the lowest responsible bidder. 2g. Presentation, possible action, and discussion regarding renewal of contract #15-036B to Brazos Paving, Inc. in an amount not to exceed $907,200 for concrete curb, gutter and flatwork installation to maintain City infrastructure. 2h. Presentation, possible action, and discussion to ratify an increase in expenditure amount for City solid waste disposal fees to the Brazos Valley Solid Waste Management Agency, Inc., in the amount of $65,000 for a total not to exceed amount of $1,709,150 for fiscal year 2015. 2i. Presentation, possible action, and discussion on the renewal of Contract No. 14-017 (ITB 14-006) for annual pavement markings and striping of roadways in an amount not to exceed $180,000. 2j. Presentation, possible action, and discussion of a maintenance agreement with Westnet, Inc., for support services associated with the City's fire station alerting system in the amount of $58,234.54. Subsequent twelve month terms of this auto -renewing agreement will incur a cost of $49,915.36. RM112315 Minutes Page 2 2k. Presentation, possible action, and discussion on a renewal for the Consulting Contract with First Southwest Company for financial advisory services not to exceed $150,000. 21. Presentation, possible action, and discussion on Resolution 11-23-15-21, amending the authorized representatives on the local government pool account, TexPool. 2m. Presentation, possible action, and discussion on Resolution 11-23-15-2m, amending the authorized representatives on the local government pool account, Texas Short Term Asset Reserve ("TexSTAR"). 2n. Presentation, possible action, and discussion regarding approval of Contract No. 16300001 (ITB 16-003) between the City of College Station and JNA Painting and Contracting Co., Inc. in an amount not to exceed $57,931. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Aldrich, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Agenda. The motion carried unanimously. REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2015- 3718, amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries to remove the OV Corridor Overlay for a portion of the approximately 2.83 acres being Lot 1, Block 2, of the Spring Creek Commons Phases 4 & 5 Subdivision, according to the plat recorded in Volume 9287, Pages 128-129 of the Official Public Records of Brazos County, Texas, located at 1181 William D. Fitch Parkway, more generally located north of the intersection of William D. Fitch Parkway and Lakeway Drive. Laura Walker, Planning and Development, stated the applicant has requested the proposed amendment to remove the Corridor Overlay zoning from the property as a step toward developing a small animal clinic on approximately 2.83 acres located north of the intersection of William D. Fitch Parkway and Lakeway Drive. The Planning and Zoning Commission considered this item at their November 5 meeting and voted unanimously to recommend approval. Staff also recommends approval. At approximately 7:41 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:41 p.m. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Schultz, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2015- 3718, amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries to remove the OV Corridor Overlay for a portion of the approximately 2.83 acres being Lot 1, Block 2, of the Spring Creek Commons Phases 4 & 5 Subdivision, according to RM112315 Minutes Page 3 the plat recorded in Volume 9287, Pages 128-129 of the Official Public Records of Brazos County, Texas, located at 1181 William D. Fitch Parkway, more generally located north of the intersection of William D. Fitch Parkway and Lakeway Drive. The motion carried unanimously. 2. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2015- 3719, amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from R Rural to MF Multi -Family for approximately 14.613 acres of land located in the Crawford Burnett League A-7 Survey, College Station, Brazos County, Texas, being Lots 4-10 of the German Acres Subdivision, according to the plat recorded in Volume 2393, Page 91 of the Official Public Records of Brazos County, Texas, generally located at 3120 Holleman Drive South, more generally located south of Cain Road between Holleman Drive South and Old Wellborn Road. Councilmember Schultz recused herself from this item. Laura Walker, Planning and Development, stated the applicant has requested the proposed amendment to rezone the property to Multi -family as a step toward developing multi -family uses on approximately 14.613 acres located south of Cain Road between Holleman Drive South and Old Wellborn Road. The Planning and Zoning Commission considered this item at their November 5 meeting and voted unanimously to recommended approval with the condition that a left -turn lane be provided by the developer on southbound Holleman Drive South to Cain Road when the first access connection is made to Cain Road. Staff also recommends approval of the rezoning request with this condition. At approximately 7:58 p.m., Mayor Berry opened the Public Hearing. Ken Tripp, 1393 Seamist Lane, expressed his concern about traffic increase and potential flooding issues along old Wellborn Road. Heath Phillips, 17195 LaPosada, addressed options for students to exit the property. Joe Schultz, Schultz Engineering, clarified that the development would be multi -family or townhomes. He also noted that Cain Road is a public road. There being no further comments, the Public Hearing was closed at 8:12 p.m. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Mooney, the City Council voted six (6) for and none (0) opposed, with Councilmember Schultz abstaining, to adopt Ordinance 2015-3719, amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from R Rural to MF Multi - Family for approximately 14.613 acres of land located in the Crawford Burnett League A-7 Survey, College Station, Brazos County, Texas, being Lots 4-10 of the German Acres Subdivision, according to the plat recorded in Volume 2393, Page 91 of the Official Public Records of Brazos County, Texas, generally located at 3120 Holleman Drive South, more generally located south of Cain Road between Holleman Drive South and Old Wellborn Road, including the condition as RM112315 Minutes Page 4 recommended by P&Z and staff that the left turn lane from Holleman south onto Cain Road east be built by the developer before or when the connections to Cain Road are made. The motion carried. 3. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2015- 3720, amending Chapter 12, "Unified Development Ordinance", Section 12-5.8.B, "Northgate Districts", of the City of College Station Code of Ordinances regarding the placement of street trees, location of sidewalks, and the screening requirements for electrical service equipment in Northgate. Lance Simms, Director of Planning and Development, noted the proposed amendments are staff - initiated in response to concerns raised from Public Works, College Station Utilities, and the Fire Department. This ordinance provides flexibility regarding the following requirements in Northgate: • Spacing and placement of street trees to prevent conflicts with sight distances at street Intersections; • Spacing and placement of street trees to ensure unobstructed views of traffic control devices; • Spacing and placement of street trees to ensure adequate Fire Department access; • Flexibility on the location of sidewalks along Wellborn Road and South College Avenue to address public safety concerns; and • Screening requirements for transformers, electrical panels, and related service equipment to prevent conflicts with safe working clearances. The Planning & Zoning Commission considered this item at their November 5 meeting and voted 4-0 to recommend approval. Staff also recommends approval of the ordinance. At approximately 8:19 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 8:19 p.m. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Schultz, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2015- 3720, amending Chapter 12, "Unified Development Ordinance", Section 12-5.8.B, "Northgate Districts", of the City of College Station Code of Ordinances regarding the placement of street trees, location of sidewalks, and the screening requirements for electrical service equipment in Northgate. The motion carried unanimously. 4. Presentation, possible action, and discussion regarding the appointment of Councilmembers to boards and commissions, specifically the Economic Development Committee. Councilmember Schultz will continue on the Economic Development Committee. RM112315 Minutes Page 5 5. Adjournment. There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 8:23 p.m. on Monday, November 23, 2015. ATTEST: Sherry Mash urn, City Secretary RM112315 Minutes Page 6 `' , ,�-, . * ,,,, ( _..,,,,,,., AFFIDAVIT OF CONFLICT OF INTEREST STATE OF TEXAS COUNTY OF BRAZOS I, t Q 2, as a member of the City of College Station C."+1-71 Q.,0 this affidavit and hereby, on oath, state the folowing:Q I have a substantial interest in a business entity or real property that would be peculiarly affected by a vote or decision of the City COkat,ve. \ as those terms are defined in Chapter 171, Texas Local Government Code. Date of Meeting: a ! -ov Agenda Item Number: • ;2 _ The business entity or real property is (name and address or lot description): I have a substantial interest in this business entity or real property for the following reasons: (Check all that are applicable.) n I own 10% or more of the voting stock or shares of the business entity and the above-referenced agenda item involves this business entity; ❑ I own either 10% or more or $15,000 or more of the fair market value of the business entity and the above-referenced agenda item involves this business entity; n Funds received by me from the business entity exceed 10% of my gross income for the previous year and the above-referenced agenda item involves this business entity; n Real property is involved and (I/we) have an equitable or legal ownership with a fair market value of $2,500 or more and the above-referenced agenda item invMlues this real property; A relative of mine has a substantial interest in the business entity or real property that would be affected by a decision of the public body of which I am a member. Upon the filing of this affidavit with the City Secretary, I affirm that I will abstain from voting on any decision involving this business entity and from any further participation on this matter whatsoever. Signed this ;23 day of Nov v e.w%b Q,j2015. _ j ,. . 1 t il i Si nature of Official Title BEFORE ME, the undersigned authority, on this day personally appeared J(AA I e 4-y , who after being by me duly sworn and on his oath deposed and says that he/she has ready the above and foregoing and that every statement contained therein is with his/her personal knowledge and is true and correct. "' SHERRY MASHgURN 1 Imo.____ /,,,,FN a,©;:., 1168633-0 t L. 1 /°� 1 �o �{'},ubIia State of Texas t Notary Public, ate of Texas *` My commission Expires , f \\,,,,,,..c.0, ` 6 2419 _ f�F,�+iJuly Z