HomeMy WebLinkAbout07/02/2015 - Workshop Agenda - Planning & Zoning CommissionPlanning and Zoning Commission Workshop
College Station, TX
Meeting Agenda
City Hall
1101 Texas Ave
College Station, TX 77840
The City Council may or may not attend the Planning & Zoning
Commission Workshop Meeting.
City Hall Council Chambers6:00 PMThursday, July 2, 2015
1. Call the meeting to order.
2. Discussion of consent and regular agenda items.
3. Discussion of new development applications submitted to the City.
New Development Link: www.cstx.gov/newdev
Presentation, possible action, and discussion regarding the status
of items in the 2015 P&Z Plan of Work (see attached). (J.
Schubert)
15-03534.
2015 Plan of WorkAttachments:
Presentation, possible action, and discussion regarding a
demonstration of the online planning and development map. (V.
Garza)
15-03145.
Presentation, possible action, and discussion regarding an update
on the implementation of the organizational review report prepared
by Alan Mueller, consultant. (L. Simms)
15-03256.
MemoAttachments:
Presentation, possible action, and discussion regarding the P&Z
Calendar of Upcoming Meetings:
* Thursday, July 9, 2015 ~ City Council Meeting ~ Workshop 6:00
p.m. and Regular 7:00 p.m. (Liaison - Oldham)
* Thursday, July 16, 2015 ~ P&Z Meeting ~ Workshop 6:00 p.m.
and Regular 7:00 p.m.
15-03477.
8. Discussion, review and possible action regarding the following meetings: Design
Review Board, BioCorridor Board, Joint Annexation Task Force.
9. Discussion and possible action on future agenda items - A Planning & Zoning
Member may inquire about a subject for which notice has not been given. A statement
of specific factual information or the recitation of existing policy may be given. Any
deliberation shall be limited to a proposal to place the subject on an agenda for a
subsequent meeting.
10. Adjourn.
Page 1 College Station, TX Printed on 6/26/2015
July 2, 2015Planning and Zoning Commission
Workshop
Meeting Agenda
The Commission may adjourn into Executive Session to consider any item listed on
this agenda if a matter is raised that is appropriate for Executive Session discussion .
An announcement will be made of the basis for the Executive Session discussion.
APPROVED
_____________________
City Manager
I certify that the above Notice of Meeting was posted at College Station City Hall, 1101
Texas Avenue, College Station, Texas, on June 26, 2016 at 5:00 p.m.
_____________________
City Secretary
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48
hours before the meeting. To make arrangements call (979) 764 3517 or (TDD) 1 800 735 2989. Agendas may be viewed on
www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
Page 2 College Station, TX Printed on 6/26/2015
City Hall1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0353 Name:2015 P&Z Plan of Work Update
Status:Type:Updates Agenda Ready
File created:In control:6/25/2015 Planning and Zoning Commission Workshop
On agenda:Final action:7/2/2015
Title:Presentation, possible action, and discussion regarding the status of items in the 2015 P&Z Plan of
Work (see attached). (J. Schubert)
Sponsors:
Indexes:
Code sections:
Attachments:2015 Plan of Work
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding the status of items in the 2015 P&Z Plan of
Work (see attached). (J. Schubert)
College Station, TX Printed on 6/26/2015Page 1 of 1
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2015 Planning & Zoning Commission Plan of Work
Comprehensive Plan Implementation
Implementation of Adopted Plans
Summary: Project Dates:
Implementation of adopted master plans and
neighborhood, district, and corridor plans, namely:
Central College Station, Eastgate, Southside Area,
Wellborn Community, and South Knoll Area
neighborhood plans, and Bicycle, Pedestrian &
Greenways, Parks and Recreation, Water, Waste
Water, Medical District, and Economic Development
master plans.
3/4/15: Public meeting regarding the design
of Langford Street and Guadalupe Drive
sidewalks (South Knoll Area Plan).
3/26/15: Council awarded contract to Freese
& Nichols to update the Wastewater Master
Plan.
3/26/15: Council approved all-way stop at
Lincoln Ave and Tarrow St (warrant study
requested by Eastgate Plan).
June 2015: Sidewalk constructed along
Normand Drive between Rock Prairie Road
and Pondersoa Drive (Central College Station
Plan).
Staff Assigned: P&DS Staff Anticipated Completion: On-going
Five-Year Comprehensive Plan Report Implementation
Summary: Project Dates:
Implementation of general items and tasks identified in
the Five-Year Comprehensive Plan Report.
Staff Assigned: J. Prochazka Anticipated Completion: On-going
Annexation Task Force
Summary: Project Dates:
Implement the Five-Year Comprehensive Plan Report
by creating a task force of elected officials, appointed
officials, and staff to update timing and priorities of
future annexations including the potential development
of a three-year annexation plan.
5/28/15: Council adopted resolution to create
Joint Annexation Task Force.
6/4/15: P&Z appointed 3 members to Task
Force.
6/23/15: Initial Task Force meeting held.
Staff Assigned: L. Simms Anticipated Initiation: May 2015
Future Land Use and Character Map Assessments
Summary: Project Dates:
Implement the Five-Year Comprehensive Plan Report
by evaluating the appropriateness of the existing
Future Land Use and Character designations for five
areas and recommend amendments as necessary.
Priority will be given to Area A (Wellborn Road near
Barron Road) and Area B (Greens Prairie Road at
Greens Prairie Trail).
Staff Assigned: J. Prochazka Anticipated Initiation: Summer 2015
Harvey Mitchell District Plan
Summary: Project Dates:
Implement the Five-Year Comprehensive Plan Report
by initiating the Harvey Mitchell District Plan as
identified in the Comprehensive Plan.
Staff Assigned: J. Prochazka Anticipated Initiation: Fall 2015
Land Use Inventory/Housing Needs
Summary: Project Dates:
Implement the Five-Year Comprehensive Plan Report
by maintaining up-to-date percentages of available and
utilized land and evaluating whether all of the City's
future housing needs are being met.
Staff Assigned: M. Bombek Anticipated Initiation: Summer 2015
Non-Residential Architectural Standards
Summary: Project Dates:
Implement the Five-Year Comprehensive Plan Report
by revising the existing non-residential architectural
requirements to reflect current practices and allow
more flexibility in design.
April 2015: Public comment period of draft
ordinance.
5/4/15: BPG Advisory Board recommended
approval with minor changes.
5/7/15: P&Z recommended approval of
proposed ordinance.
5/28/15: Council adopted proposed
ordinance.
Staff Assigned: J. Schubert Item Completed: May 2015
Thoroughfare Plan
Summary: Project Dates:
Implement the Five-Year Comprehensive Plan Report
by updating the Thoroughfare Plan based on new
traffic counts and capacity data and evaluate if
changes are needed to the existing street section
standards.
9/10/14: Entered into contract with Kimley-
Horn and Associates, Inc to update
Thoroughfare Plan.
Staff Assigned: D. Singh Anticipated Completion: Fall 2015
Walton Drive Commercial Overlay
Summary: Project Dates:
Implement the Eastgate Neighborhood Plan by
creating a zoning overlay to address parking and other
non-conformities for the commercial area at Walton
Drive and Texas Avenue.
Staff Assigned: J. Schubert Anticipated Completion: Fall 2015
Wellborn Zoning Districts
Summary: Project Dates:
Implement the Wellborn Community Plan by creating
new or modified zoning districts as described in the
Plan.
Staff Assigned: J. Bullock Anticipated Initiation: Summer 2015
Research, Education, and Other Items
Bicycle, Pedestrian, and Greenways Master Plan Update
Summary: Project Dates:
Receive update on implementation of the plan and its
framework for addressing bicycle and pedestrian needs
on City-wide and neighborhood scales.
Staff Assigned: V. Garza Anticipated Completion: Summer 2015
Easterwood Airport Master Plan
Summary: Project Dates:
Receive a report on the Easterwood Airport Master
Plan and consider potential implications of any future
plans for expansion.
Staff Assigned: M. Hitchcock Anticipated Completion: May 2015
Economic Development Master Plan Update
Summary: Project Dates:
Receive an update regarding the components of the
Economic Development Master Plan and its
implementation.
4/16/15: Update provided at P&Z Workshop.
Staff Assigned: N. Ruiz Item Completed: April 2015
Parkland Dedication Basis
Summary: Project Dates:
Discuss possibilities of revising parkland dedication
requirements to be based on a per bedroom basis
instead of per dwelling unit.
Staff Assigned: J. Prochazka/Legal Staff Anticipated Completion: Summer 2015
Parkland Dedication Funds
Summary: Project Dates:
Receive an update regarding the tracking and timing of
expenditures in the various park zones.
Staff Assigned: Parks & Recreation Staff Anticipated Completion: Summer 2015
Planning & Development Services Organizational Review
Summary: Project Dates:
Review progress of implementation of the report that
included policy discussions, ordinance revisions, and
process and service improvements.
7/2/15: Update to be provided at P&Z
Workshop.
Staff Assigned: L. Simms Anticipated Completion: Summer 2015
Review of Adopted Plans
Summary: Project Dates:
After action review of adopted planning areas,
specifically Northgate, BioCorridor, and Medical
Districts.
Staff Assigned: P&DS/Economic Development Staff Anticipated Initiation: Fall 2015
University Research Commercialization
Summary: Project Dates:
Receive information regarding the vision and
implementation of the commercialization of research-
related output, including examples of successful efforts
elsewhere.
Staff Assigned: City Staff Anticipated Completion: Winter 2015
City Hall1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0314 Name:P&DS Maps
Status:Type:Updates Agenda Ready
File created:In control:6/10/2015 Planning and Zoning Commission Workshop
On agenda:Final action:7/2/2015
Title:Presentation, possible action, and discussion regarding a demonstration of the online planning and
development map. (V. Garza)
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding a demonstration of the online planning and
development map. (V. Garza)
College Station, TX Printed on 6/26/2015Page 1 of 1
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City Hall1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0325 Name:Update on P&DS Organizational Review
Status:Type:Updates Agenda Ready
File created:In control:6/15/2015 Planning and Zoning Commission Workshop
On agenda:Final action:7/2/2015
Title:Presentation, possible action, and discussion regarding an update on the implementation of the
organizational review report prepared by Alan Mueller, consultant. (L. Simms)
Sponsors:
Indexes:
Code sections:
Attachments:Memo
Action ByDate Action ResultVer.
Presentation,possible action,and discussion regarding an update on the implementation of the
organizational review report prepared by Alan Mueller, consultant. (L. Simms)
College Station, TX Printed on 6/26/2015Page 1 of 1
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1101 Texas Avenue, PO Box 9960
College Station, Texas 77842
Phone 979.764.3570 / Fax 979.764.3496
MEMORANDUM
TO: Planning & Zoning Commission
FROM: Lance Simms, Director of Planning & Development Services
DATE: 2 July 2015
SUBJECT: Update on the Implementation of the Mueller Report
Item
Presentation, possible action, and discussion regarding an update on the implementation of the
organizational review report prepared by Alan Mueller, consultant.
Background
In 2013, the City Manager’s office retained Marsh Darcy Partners to perform an organizational
review of the Planning and Development Services (P&DS) Department. The purpose of the review
was directed toward identifying and assessing the validity of internal and external perceptions
related to the performance of the department. The review centered on three primary functions:
Evaluate departmental policies, procedures, and attitudes as they pertain to customer
interactions and service delivery quality.
Evaluate the perceptions of the City Council, Planning Commission, and departmental
customers (external stakeholders) regarding the performance of the department.
Identify opportunities for improvement based on aligning the performance of the
department with the needs and perceptions of the external stake holders.
The organizational review was conducted during April and May of 2013. The primary data
gathering method was a series of interviews utilizing structured questions with the following
groups:
City Council - to ascertain perceptions and performance goals
Planning & Zoning Commission - to ascertain perceptions and compare alignment with
City Council
Departmental Customers - to obtain external perceptions on the performance of the
department. This group consisted of members of the College Station building and
development community selected by the City Manager (Also referred to as the “business
community”).
Representatives from Other City Departments - to identify interdepartmental cooperation
opportunities.
Planning & Development Services - to ascertain internal perceptions about departmental
functions. This group consisted of P&DS employees most involved in the plan review
processes selected by the City Manager.
In total, over 70 individuals were interviewed in 57 separate individual and group interviews.
Other data was gathered from review of the comprehensive plan, Unified Development
Ordinance, departmental standard operating procedures, and other documents and reports
including a background information package prepared by the P&DS staff that contained several
ideas included in the report.
The ultimate goal of the report was to synthesize common themes expressed by the interviewees
and ascertain the degree of alignment of perceptions and goals between the involved parties.
Areas where internal and external perceptions and goals are misaligned provided the greatest
opportunities for improvement.
The report contained a number of recommendations intended to move the City’s development
review process toward the “desired outcomes” and rectify the mismatch in perceptions and
attitudes identified in the report. At the P&Z meeting, Staff will provide an overview of the
recommendations contained in the report and present an update on implementation efforts to
date.
City Hall1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:115-0347 Name:Upcoming Meetings
Status:Type:Updates Agenda Ready
File created:In control:6/23/2015 Planning and Zoning Commission Workshop
On agenda:Final action:7/2/2015
Title:Presentation, possible action, and discussion regarding the P&Z Calendar of Upcoming Meetings:
* Thursday, July 9, 2015 ~ City Council Meeting ~ Workshop 6:00 p.m. and Regular 7:00 p.m. (Liaison
- Oldham)
* Thursday, July 16, 2015 ~ P&Z Meeting ~ Workshop 6:00 p.m. and Regular 7:00 p.m.
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding the P&Z Calendar of Upcoming Meetings:
* Thursday, July 9, 2015 ~ City Council Meeting ~ Workshop 6:00 p.m. and Regular 7:00 p.m.
(Liaison - Oldham)
* Thursday, July 16, 2015 ~ P&Z Meeting ~ Workshop 6:00 p.m. and Regular 7:00 p.m.
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