12-08-94-s-9 - Resolution - 12/08/1994 1.2-08-94-.~-9
RESOLUTION NO.
A RESOLUTION ADOPTING RETENTION SCHEDULE H AND PROVIDING
FOR ITS SUBMISSION TO THE TEXAS STATE LIBRARY RECORDS
MANAGEMENT DIVISION AND IMPLEMENTING THE CITY OF COLLEGE
STATION RECORDS RETENTION SCHEDULES IN ACCORDANCE WITH
THE CITY OF COLLEGE STATION RECORDS MANAGEMENT PROGRAM.
WHEREAS, the City of College Station has adopted ordinances pertaining to the records
management program to meet the provisions of the Local Government Records Act;
WHEREAS, according to the Local Government Records Act, each municipality shall
submit to the Texas State Library on a form prescribed by the Library, a list of each
municipal record created or received by the local government defined as a local
government record;
WHEREAS, the City Secretary shall provide for a new manual and copy of retention
schedules to be retained by each department. Following submission and approval by the
Texas State Library, the City Secretary shall ensure that each department complies with
appropriate methods for destruction, transfer, or other disposition of records according to
such records pursuant to the methods developed by the City Secretary/Records
Management Officer in coordination with department heads or their designees as
prescribed by Ordinance No. 1799;
WHEREAS, the records management program provides for guidelines to support
efficient, cost effective record keeping in the city's offices, while at the same time
preserving our documentary heritage;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEGE STATION, that the City Council desires to comply with the
regulations established in the Local Government Records Act and authorizes the City
Secretary to submit the official retention schedule documents to the Texas State Library.
PASSED AND APPROVED this the 8th day of December, 1994.
TEST: .
~2it~' S~c,.'~ta~)' Connie Hooks
APPROVED: