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220526 -- City Council -- Agenda Questions Council questions and staff responses for items on May 26, 2022 City Council Meeting 8.2 Presentation, discussion, and possible action on an Interlocal Agreement with Texas A&M University providing animal control services to the university. Sponsors: Chris Perkins Question: section 5.1 a) lists a $100 fee for each call other than an animal bite and a $200 fee for an animal bite call. What percentage of the actual cost is covered by these fees? Response: Last year responded to 10 calls for service which is less than 1 call per month. We have not performed a full cost analysis; however, we believe the $100/$200 prices are fair. Generally, we respond for an animal in custody or injured and those are simple pickup and transport to the shelter, and that is not a major time commitment. Since May 2021, the average time for us to respond, assess the issue, and take action averaged around 33 minutes per response. Each month our Animal Control Supervisor collects the information on responses to TAMU properties and invoices the university if necessary. The university then pays our accounting department directly for any outstanding invoices. 8.3 Presentation, discussion, and possible action regarding the approval of an annual purchase agreement for Topsoil, Sand, Concrete Rip Rap bid to BPI Materials, LLC. in an amount not to exceed $162,212.50 to provide materials for city use. Sponsors: Emily Fisher Question: Can bid items be split? If we buy Rip Rap only from Norman and all other materials from Brazos Paving, we save almost $20,000. Response: In order to award the bid to multiple vendors, the City would have to reject all bids and rebid them as separate items. Staff recommends awarding the contract to the provider that bid on all four materials rather than split the bid into multiple contracts. 8.4 Presentation, discussion, and possible action on the first reading of a franchise agreement ordinance with BCS Curb Appeal Maintenance, LLC for the collection of recyclables from commercial businesses and multi-family locations. Sponsors: Emily Fisher Question: We approve so many of these… do we have any data on how many of our multi -family units are using these services to provide a recycle option to their residents? Response: We do not require private haulers to disclose their number of customers. We require commodity types and respective quantities, as well as tonnage collected, but customer information is normally considered confidential and/or proprietary information. 8.9 Presentation, discussion, and possible action on approving an annual contract for the on-site security operations for City-spon sored events and security detail for Northgate, through the General Services Administration (GSA) Cooperative. The estimated annual expenditure is $160,000. Sponsors: Mary Ellen Leonard Question: How are events currently provided security? Do we currently contract with GSA? What is the average overtime hourly rate for our own CSPD officers? Would securing this contract reduce overtime options available to CSPD? Response: Currently we use the GSA contract for City sponsored event security. TNT is a subcontractor under the GSA contract. TNT hires our off-duty police officers to work the event. This contract is a consolidation contract for the entire City to utilize instead of the prior approach which was contracts by department. For example, the Northgate District staff have worked with a volunteer for several years for scheduling off-duty, non-CSPD law enforcement to work as security in the College Main Parking Garage on Friday and Saturday nights and special events. The volunteer is no longer willing to provide the scheduling services so they will go thru the GSA contract. All Sworn Officers Average approximately $73.00 including benefits when paid through the City. The rate we pay through these contracts is $69.50 per hour. Securing this contract will not reduce overtime options for CSPD. The non-duty officers contract thru this contract for services. 8.10 Presentation, discussion, and possible action on renewing a subscription agreement with Gartner, Inc. for $149,378. Sponsors: Sam Rivera Question: “Funds coming out of org 10011250 obj 5935” can you restate that in simpler language? I just don’t know what that means. Response: That is the account number that we used to pay for this item. This contract will be paid out of the IT Department budget in the General Fund. 8.11 Presentation, discussion, and possible action regarding a contract in the amount of $206,193 with Quality Works Construction, Inc. for Lincoln Center Park Improvements that includes the replacement of playground equipment. Sponsors: Debbie Eller Question: I tried the link that page 162 of the packet said to access if we wanted to see the plans, but I was unable to view them. Could I please see the plans? Also, Item number 3 on page 105 of the packet says that we are paying $800 to remove and dispose of the bike racks. Why are we paying to remove bike racks? Are we replacing them? At what additional cost? Response: The contractor is paying $800 to remove the bike racks (Item 3 on the bid tab). This amount is included in the contract price. The bike racks are not being replaced. Lincoln Recreation staff reported that the bike racks are in the way of foot traffic to the playground and splash pad. In addition, because of the lack of use, the bike racks have also become a play feature, which poses a safety risk since they are on concrete. There are existing bike racks in front of the Lincoln center (about 50-75’ away) which will remain in place. 8.14: Presentation, discussion, and possible action regarding a design contract with Binkley and Barfield, Inc in the amount of $641,661 for design and construction phase service for the rehabilitation of Krenek Tap Road and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt. Sponsors: Emily Fisher Question: Will this rehab be asphalt or concrete? Also, the tree inventory and design services cost $25,390. With an additional $7,200 per hour charge for tree construction phase services. Can I please have a fuller explanation of what those charges encompass? Response: This rehabilitation will be concrete. The tree inventory and design services include surveying and collecting data on approximately 350 trees that may be impacted by construction. This fee also includes making recommendations for trees critically impacted by construction, inspections to confirm conflicts, providing tree protection specifications and drawings as well as public involvement. The construction phase services fee of $7,200 is a not to exceed amount for as needed inspection services for tree protection during construction. The fee assumes up to 15 inspections, but the city will only be invoiced for the actual number of inspections up to $7,200.