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Home My WebLink About01/22/2015 - Workshop Minutes City Council MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION JANUARY 22, 2015 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney John Nichols Julie Schultz James Benham City Staff: Kelly Templin, City Manager Chuck Gilman, Deputy City Manager Carla Robinson, City Attorney Ian Whittenton, Records Management Coordinator Yvette Dela Tone, Deputy Local Registrar 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 4:30 p.m. on Thursday, January 22, 2015 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.086- Competitive Matters, and §551.087-Economic Develop Negotiations, the College Station City Council convened into Executive Session at 4:31 p.m. on Thursday, January 22, 2015 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation;to wit: • Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172-CV-272, in the 272"d District Court of Brazos County, TX WKSHP012215Minutes Page 1 • Cause No. 13-002978-CV-361, Deluxe Burger Bar of College Station, Inc. D/B/A Café Eccell v. Asset Plus Realty Corporation, City of College Station, Texas and the Research Valley Partnership, Inc., In the 361'Judicial District Court, Brazos County, Texas • Margaret L. Cannon v. Deputy Melvin Bowser, Officer Bobby Williams, Officer Tristan Lopez, Mr. Mike Formicella, Ms. Connie Spence, Cause No. 13 002189 CV 272, In the 272nd District Court of Brazos County, Texas • Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County, Texas, 12th Judicial District • Robyn Taylor, et al vs. Boomfit, Carlos Lima and Alicia Lima and Lincoln Recreational Center, Cause No. 13 003118 CV 85, In the 85th District Court of Brazos County, Texas • Juliao v. City of College Station, Cause No. 14-002168-CV-272,in the 272nd District Court of Brazos County, Texas B. Consultation with attorney regarding legal advice; to wit: • Legal advice related to the proposed oil and gas ordinance amendment C. Deliberation, vote, or take final action on a competitive matter; to wit: • Power Supply D. Deliberation on offers of financial or other incentives for a business prospect that the Council seeks to have locate, stay or expand in or near the city; to wit: • Economic incentives for a proposed development located in the College Station Medical District The Executive Session adjourned at 6:06 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action, and discussion on items listed on the consent agenda. Items 2d, 2f, and 2g were pulled for clarification. (2d): Troy Rother, Traffic Engineer, gave clarification on the integration of the traffic control devices in this item with other local systems. (21): Cheryl Turney, Assistant Finance Director, gave clarification on the necessity of the new contract. This item was discussed after 2g. (2g): Don Plitt and Shelly Cmajdalka, Brazos County Health Department, gave an explanation on the need for this change and an example of how it will impact the department's ability to enforce existing regulations. This item was discussed after 2d. 5. Presentation, possible action, and discussion regarding the ERP Replacement Project. WKSHP012215Minutes Page 2 Ben Roper, Director of Information Technology, updated the Council on the ERP Replacement Project. The City's current ERP system vendor is Sungard Public Sector(formerly HTE). In 2013, the City engaged BerryDunn as consultants to evaluate the capability of the current system to meet the city's needs. This evaluation resulted in the decision to procure new software. Following issuance and evaluation of RFP responses, the City selected three vendors to provide software. Tyler Technologies was selected for Financial,HR, Payroll and Utility Billing. CRW Systems was selected to provide Permitting,Code Enforcement,Licensing and Inspection applications. Cayenta was selected for Work Management, including management of Fixed Assets. He emphasized the adjustments to the implementation timeline and the updated schedule for full implementation and noted the taxing of staff resources as the largest barrier to implementation, but believes that the adjusted timeline is reasonable. Director Roper answered questions about the integration of the three major software systems and the efforts to raise employee awareness about the benefits of the ERP change. 6. Presentation, possible action, and discussion regarding the City's approach to Open Data Initiatives. Ben Roper, Director of Information Technology, updated the Council on the City's planned approach to Open Data Initiatives. Many cities have adopted the idea of Open Data - making government data available to be freely used, reused and distributed by anyone. Closely linked to the idea of Open Data is the concept of conducting "hackathons", where programmers and others involved in software development,collaborate intensively on software projects or methods to make government data more accessible or useful. Many of the goals associated with Open Data will be furthered by the current ERP Replacement Project. 7. Council Calendar Council reviewed the calendar. 8. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Mayor Berry requested an item that would rename Raintree Park for Art Bright. 9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and WKSHP012215Minutes Page 3 Recreation Board, Planning and Zoning Commission, _Research Valley Partnership) Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments. Councilmember Nichols gave an update on the Brazos County Board of Health. Councilmember Shultz gave an update on the Research Valley Partnership. Councilmember Mooney gave an update on BV S WMA meeting that he attended with Mayor Berry. Councilmember Aldrich gave an update on the Arts Council annual Boots and Barbeque event. Councilmember Aldrich gave an update on the Aggies Go To War Taskforce. Councilmember Benham gave an update on the BVWACS. 10. Adjournment MOTION: There being no further business,Mayor Berry adjourned the workshop of the College Station City Council at 7:03 p.m. on Thursday, January 22, 2015. Nancy Berry, Mayor ATTEST: 4likiv )(AL2A-1A Sherry M Iburn, City Secretary WKSHP012215Minutes Page 4