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Home My WebLink AboutReport_ExpensesPublic Communications Department | City of College Station | 1 of 3 75TH ANNIVERSARY EXHIBIT FUND REPORT March 3, 2014 | Mike Neu Summary The City of College Station sought community support and donations in 2013 to fund an exhibit to be displayed at the George Bush Presidential Library and Museum in recognition of its 75- year history as an incorporated city. A subcommittee was approved and formed by the Historic Preservation Committee in 2011 to oversee the planning of 75th anniversary events, and this committee provided direction and guidance to the development of the exhibit project beginning in fall 2012. Subcommittee members and volunteers solicited sponsorships from the community in 2012 and 2013 with the underwritten support of the City of College Station and the Bush Library. The Bush Library also provided in-kind support in the amount of 3,000 square feet of museum space to be used for the display of local memorabilia, photos, videos, and stories provided by the City and community partners. The availability of Bush Library staff, security and resources at no additional cost was essential to the execution of the exhibit. The exhibit was open from Nov. 16, 2013 through Jan. 6, 2014. Related activities included an evening reception for exhibit sponsors on Nov. 12, a public dinner event on Nov. 15, and a daytime event in celebration of the exhibit’s opening on Nov. 16.  A $50,000 fundraising goal was established to execute all of the exhibit activities.  The City received $51,751 in donated funds from community partners. Expenditures The City of College Station managed the donated funds from a separate account and charged all of the 2013 and 2014 expenses associated with the 75th anniversary exhibit and its activities to that account. The table shown below separates the expenditures into the following categories:  CELEBRATION – Expenses related to the daytime celebration event on Nov. 16, 2013  EXHIBIT – Expenses related to the development and display of the exhibit  GIFTS – Expenses related to the purchase of gifts for exhibit sponsors and partners  HOMECOMING – Expenses related to the public dinner event on Nov. 15, 2013  MARKETING – Expenses related to the marketing of the exhibit and its events  VIP – Expenses related to the sponsor reception on Nov. 12, 2013 75TH ANNIVERSARY EXHIBIT FUND REPORT Public Communications Department | City of College Station | 2 of 3 Category Item Vendor Expenditures CELEBRATION water, ice, additional food Parks Department 64.68 CELEBRATION risers for singing choirs Texas A&M Univ. 200.00 CELEBRATION sheet cake, utensils for birthday HEB 213.03 CELEBRATION dash plaques for car show Awards & More 243.75 CELEBRATION staff support from 7am to 5pm Parks Department 330.96 CELEBRATION boxed lunches for event workers McAllister’s 867.39 CELEBRATION officers, cones, barricades, set-up Texas A&M Univ. 1,388.00 CELEBRATION photo booth, audio services Livewire Productions 1,500.00 CELEBRATION water bottles for car show Sarah Hensz 19.52 CELEBRATION event trash pickup, grounds cleanup SSC Service Solutions 104.72 EXHIBIT shipping for genealogy docs Sunny Nash 31.21 EXHIBIT mums for school cases Anne Boykin 76.40 EXHIBIT external drive for storage of 75th files Best Buy 101.98 EXHIBIT wood panels, paint, velcro tape Lowes 128.21 EXHIBIT fibreboard, nails, filler, bond Lowes 153.10 EXHIBIT items from AAM, Harvell to Bush Garrett Moving 270.00 EXHIBIT model railroad parts, train cars, wood Chuck Lind 306.96 EXHIBIT model railroad parts, train cars Chuck Lind 310.35 EXHIBIT velcro tape for panels, outdoor signage Lowes 342.64 EXHIBIT model railroad parts, train cars Charles Gilbert 385.55 EXHIBIT model railroad parts, train cars Charles Gilbert 387.81 EXHIBIT frames for Peterson Family display Michael's 445.47 EXHIBIT fibreboard, nails, filler, bond Lowes 575.83 EXHIBIT return of exhibit items Garrett Moving 607.50 EXHIBIT model railroad cabinet paints Nat. Coating & Sup 777.40 EXHIBIT model railroad parts, train cars Chuck Lind 825.97 EXHIBIT entrance wall parts, wood Lowes 923.04 EXHIBIT photos, panorama of 75th exhibit Brazos Multimedia 1,500.00 EXHIBIT exhibit logos, panels, prints, wallpaper Tops Printing 7,254.00 EXHIBIT mum materials Anne Boykin 23.93 EXHIBIT velcro tape for panels, outdoor signage Home Depot 57.94 EXHIBIT boxes, packing material for returns U-Haul Moving 61.36 GIFTS docent shirts, RESIZE-50% discount CC Creation 156.30 GIFTS docent shirts CC Creation 790.95 GIFTS 75th lapel pins Pin Crafters 1,164.00 GIFTS framing for posters, U.S. flag, certificate Myra's Framing 1,311.39 GIFTS name badge cards Copy Corner 12.87 GIFTS name badge cards Copy Corner 14.97 GIFTS name badges, clips (Sherry Frisk) Office Depot 386.42 GIFTS 75th coins, lapel pins Pin Crafters 2,943.00 HOMECOMING BBQ food catering, 10 ppl, adjustment J. Cody's BBQ 104.50 HOMECOMING centerpiece flowers for dinner tables Gary Ives 75.40 HOMECOMING CSPD officers for event security Police Department 160.43 HOMECOMING labor for beverage services Corner Bar 350.00 HOMECOMING audio/DJ services Downtown Event Svcs 400.00 HOMECOMING lanyards, badges, wristbands Imprint.com 410.26 HOMECOMING mugs (24 oz) from 4imprint for tables 4imprint.com 564.58 HOMECOMING BBQ food catering, 220 ppl J. Cody's BBQ 2,299.00 HOMECOMING tents (40x60), tables, chairs Party Time Rentals 3,057.40 MARKETING postcards, nametags Copy Corner 28.87 75TH ANNIVERSARY EXHIBIT FUND REPORT Public Communications Department | City of College Station | 3 of 3 MARKETING Carter Park improvements A&M Garden Club 100.00 MARKETING refreshments for UP check presentation Sandy Moss; Sam's 141.71 MARKETING yard signs, stakes for historic homes Build-A-Sign.com 728.42 MARKETING radio ads KORA(32), Oldies(31) Brazos Valley Comm. 1,000.00 MARKETING KBTX online ads, 11/13-16 KBTX.com 1,000.00 MARKETING exhibit ads, 12/15 and 12/25 The Eagle 1,350.00 MARKETING print ad, BW 11/10 The Eagle 1,389.15 MARKETING radio ads, WTAW(35), ZONE(23) Bryan Broadcasting 1,625.00 MARKETING labels for house signs (Jerry Cooper) Copy Corner 24.30 MARKETING save-the-date cards Copy Corner 26.50 VIP linens, glassware Party Time Rentals 438.00 VIP catering from Veritas Wine & Bistro Veritas Wine & Bistro 3,425.00 Total Expenditures $ 45,957.12 Total Donations $ 51,751.00 ******** Balance $ 5,793.88 Category Subtotals EXHIBIT 15,546.65 HOMECOMING 7,421.57 MARKETING 7,413.95 GIFTS 6,779.90 CELEBRATION 4,932.05 VIP 3,863.00 Total Expenditures 45,957.12 Recommendations Following the close of the exhibit in 2014, the Historic Preservation Committee made recommendations as to how the City should spend the remaining balance of $5,793.88 in donated funds. The HPC requests that the City fund some or all of the following projects:  Historic Marker Program – Purchase and distribute more building markers and identify a solution that will simplify the marker application process.  Oral History Transcription Project – Fund additional City staff resources to execute the transcription and archival of existing oral histories.  College Station History Website – Fund additional City staff resources to execute the development of a website or set of web pages that simplify the process of the discovery and distribution of content on Project HOLD (http://hold.cstx.gov).  Model Train Table – Find a permanent site to house the table and purchase items such as additional train parts and a glass cover to complete the display.  Historic Displays – Find permanent locations and arrange for the display of historic community artifacts and artwork currently managed by the City through Project HOLD.