HomeMy WebLinkAbout09/22/2014 - Regular Minutes City Council MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
SEPTEMBER 22, 2014
STATE OF TEXAS §
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
Kelly Templin, City Manager
Carla Robinson, City Attorney
Chuck Gilman, Deputy City Manager
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Berry at 7:02 p.m. on Monday, September 22, 2014 in the Council Chambers of
the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
1. Pledge of Allegiance, Invocation, consider absence request.
Proclamation in recognition of Alzheimer's Awareness Day.
Mayor Berry presented the proclamation to representatives of the Alzheimer's Association,
proclaiming September 21, 2014 as World Alzheimer's Day.
Proclamation in recognition of Mental Illness Awareness Week.
Mayor Berry presented the proclamation to representatives of National Alliance on Mental Illness
(NAMI)-Brazos Valley, proclaiming October 5-11, 2014 as Mental Illness Awareness Week and
October 7, 2014 as NAMI-Brazos Valley Celebration of Hope and Recovery Day.
RM092214 Minutes Page 1
Citizen Comments
There were no Citizen Comments.
CONSENT AGENDA
2a. Presentation ossible action,and discussion of minutes for:
• September 11,2014 Regular Council Meeting (Amended)
• September 11, 2014 Workshop
2b. Presentation ossible action and discussion re!ardin I the re'ection of all roe
received for RF #14-015 for the Electric Substation Automation and Ellthalleellient Pro'ect.
2c. Presentation mssible action and discussion re ntrdin the Master A!reement between
the Cit of Colle!e Station and The Re nolds Company for the purchase of Rockwell
Automation products and services for a not to exceed amount of$150,000.
2d. Presentation, possible action, and discussion adopting Ordinance 2014-3601, approving
a CityParticipation Agreement for the roadway and water line improvements in the
Brid7ewood Subdivision Ph.1 hem n 7 made er Ci Code of Ordinances ( ha ter 12 tJnified
Development Ordinance,Section 8.5, Responsibility for Payment for Installation Costs for a
total requested City participation of$282,353.
2e. Presentation, possible action and discussion to authorize expenditure of funds for FY
2015 for items exempt from competitive bidding as described more fully in Texas Local
Government Code, Chapter 252.022 and other expenditures for interlocal contracts or fees
mandated by state law that are greater than $50,000; and to authorize the City Manager to
rove contracts and expenditures that are on the exemption list.
2f Presentatimndiscussion, and _possible action to adopt Resolution 09-22-14-2E increasing
Emergency Medical Services(EMS) fees as set forth in Chapter 14,Sections 1 and 3 of the Code
of Ordinances of the City of College Station.
2g. Presentation ossible action and discussion re_ardin! an amendment to the Letter
A!reement between the Cit of Collene Station and In 7ram Wallis & Co. P.C. for the
ur oses of Professional Auditin 'Services for the fiscal ear endin., on Sc tember 30 2014.
2h. Presentation ossible action and discussion renu.din• the second renewal of General
Son/ices Contract 12-300 with X ledient Mail for )rintin and mailin of utilit bills final
notices and inserts for an esthnated annual expenditure of$230,000.
2i.Presentation ossible action and discussion re,ardin award of Bid#14-085 to Cleveland
As halt Products Inc. to wovide emulsified as, halt roducts for the maintenance of streets
in an amount not to exceed $136 992,
2' Presentation ossible action and discussion of the second renewal of Service Contract
No. 12-291 between the Ci of Colic re Station and JNA Paintin! and Contractin 7 in the
amount of$57 931 for the ur mse of various interior exterior aintin! of Ci buildin_s.
RM092214 Minutes Page 2
2k. Presentation ,mssible action and discussion to a ) wove an increase in ex enditure
authorization for Ci solid waste dis•osal fees to the Brazos Valle Solid Waste
Mana!ement A!enc Inc. in the amount of $330 000 for a total not to exceed amount of
$1,718,150 for fiscal year 2014.
21. Presentation, possible action, and discussion regarding the approval of a consultant
contract No. 14-201 with Kimle -Horn and Associates Inc. in the amount of$232 350.00
for a Jreliminar en!ineerin're ort for the East!ate Utili Rehabilitation Phase IV Pro'ect.
2m. Presentation, possible action and discussion on approving Resolution 09-22-14-2m; and
an Advance Fundin! A rreement AFA between the Ci of Colic_e Station and the State of
Texas, acting through the Texas 1)epartment of Transportation (1'xDOT) for the design of
raised medians and edestrian im rovements on Universit Drive.
2n. Presentation,possible action,and discussion on a professional services contract Contract
No. 14-438 with Gattis En ineering,r_LLC, in the amount of$219,516 for the detailed desio
of the University Drive Raised Median Project.
2o.Presentation,possible action and discussion regarding the rejection of bid 14-084(TAMU
Football Game Da Traffic Control Phase I for the de)10 ment of traffic control for the first
two TAMU home football games; and the award of bid 14-087 (TAMU Football Game Day
Traffic Control Phase II to N-Line Traffic Control and a , urchase order for N-Line Traffic
Control for $54 389 to urchase the traffic control cc ui ment rental costs for the last four
TAMU home football games.
2p. Presentation, possible action, and discussion on three contracts with TASER
International to purchase Tasers and body cameras to the College Station Police
Department.
2q. Presentation ossible action and discussion regarding City of College Station Excess
Liability and Workers' Compensation Insurance, Property/Boiler & Machinery,
Commercial Crime EMT Liabilit and Auto Pro )ert 1)arna!e )olicies for Fiscal Year
2014. FY15 remiums for all lines of coverafe total $454 832.86.
2r. Presentation ossible action and discussion re!ardin a real estate a 9reement for the
)urchase of ri Fht-of-wa alon IF Rock Prairie Road between State Hi,hwa 6 and Normand
Drive.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Schultz, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda, with item 2q as amended. The motion carried unanimously.
The amendment for 2q was to extend the current excess workers comp liability and excess liability
coverage for sixty days. All other coverage remains as recommended.
REGULAR AGENDA
RM092214 Minutes Page 3
1. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2014-
3602 amendin Cha ter 12 "Unified Develo ment Ordinance " Section 4.2 "Official
Zonin " of the Code of Ordinances of the Cit of Colle„e Station Texas b chair Fin
the zoning district boundaries from R Rural to GC General Commercial and OV Overla
for a A8 acre tract for the ro er bent_ the remainder of a called .5187 acre tract as
described b a deed to the State of Texas recorded in volume 863 in!e 231 of the official
records of Brazos Count Texas „enema located at 960 William D. Fitch Parkwa
Jessica Bullock, Staff Planner, stated that this request is to rezone the property from Rural to
General Commercial and Overlay.
The Planning and Zoning Commission considered this item at their September 4 meeting and voted
unanimously to recommend approval of the rezoning. Staff also recommends approval.
At approximately 7:12 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:12 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Benham, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2014-
3602, amending Chapter 12, "Unified Development Ordinance," Section 4.2, "Official Zoning
Map," of the Code of Ordinances of the City of College Station, Texas, by changing the zoning
district boundaries from R Rural to GC General Commercial and OV Overlay for a .48 acre tract
for the property being the remainder of a called .5187 acre tract as described by a deed to the State
of Texas recorded in volume 863, page 231 of the official records of Brazos County, Texas,
generally located at 960 William D. Fitch Parkway. The motion carried unanimously.
2. Public Hearin! resentation ossible action and discussion on Ordinance 2014-3603
Bud et Amendment 45 amendin, Ordinance No. 3523 which will amend the bud Yet for the
2013-2014 Fiscal Year in the amount of $7,660,468; and presentation, possible action and
discussion on a contingency transfer in the amount of$35,500.
Jeff Kersten, Assistant City Manager, stated that the proposed budget is to increase the FY14
budget appropriations by $7,660,468 - the bulk of which is $7,500,000 for purchased power and
wheeling charges.
At approximately 7:18 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:18 p.m.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Schultz, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2014-
3603,Budget Amendment#5, amending Ordinance No. 3523 which will amend the budget for the
2013-2014 Fiscal Year in the amount of $7,660,468; and presentation, possible action and
discussion on a contingency transfer in the amount of$35,500. The motion carried unanimously.
3. Public Hearin_ resentation ossible action and discussion re,uirdin Ordinance 2014-
3604 amendin Cha titer 10 "Traffic Code" Section 4 "Administrative Ad'udication of
RM092214 Minutes Page 4
Parkin r'iolations" E "Parkin! Re!ulations for Certain Described Areas" 1 "Traffic
Schedule
XIV - No Parkin Here to Corner or No Parkin! at An ' Time" of the Code of
Schedule
Ordinances of the Cit of College Station Texas to tern oraril remove rarkin„ alarm the
300 Block of First Street.
Danielle Singh, Transportation Planning Coordinator, stated that this ordinance will amend
Chapter 10, Traffic Code, by temporarily removing parking from the 300 block of First Street to
facilitate construction activities.
Jerry Erwin, with Carleton Construction, briefed the Council on their attempts to alleviate the
parking situation.
At approximately 7:33 p.m., Mayor Berry opened the Public Hearing.
Chris Scotti, 305 Gleeson, said they are excited about the development,but Northgate parking hits
capacity during the week. There is also a cost factor since these spots are free and close to certain
businesses. The association has to oppose this ordinance as written. He requested that Council
table this item until clarification and a commitment to address their concerns. He wants free spots,
specifically near Coyote or the City lot.
James Lanier, 205 E. Duncan,provided written comments in opposition to the temporary removal
of the First Street parking (see attached).
Brett Anglin, 205 E. Duncan, provided written comments in opposition to the temporary removal
of the First Street parking (see attached).
Ryan Walker, 1601 E. 28th Street, provided written comments in opposition to the temporary
removal of the First Street parking (see attached).
David Thompson, 203 University Drive, provided written comments in opposition to the
temporary removal of the First Street parking (see attached).
Kenneth Wycoff, 1010 Navarro Drive, spoke on behalf of the Northgate Association members.
They are asking for a compromise on these free parking places. He asked Council to table this
item.
John Raney, 327 University Drive, provided written comments in opposition to the temporary
removal of the First Street parking (see attached).
There being no further comments,the Public Hearing was closed at 7:40 p.m.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Brick,the City Council voted seven(7) for and none(0) opposed,to postpone this item to the next
meeting to allow staff time to work with the developer and the Northgate Association to arrive at
a solution. The motion carried unanimously.
4. Public heap in 1°esentation rossible action and discussion re i ardin a rre entation of
the Comprehensive Plan Five-Year Evaluation and Appraisal Report.
RM092214 Minutes Page 5
Jennifer Prochazka, Principle Planner, reported that the purpose of the Comprehensive Plan Five-
Year Evaluation and Appraisal Report is to serve as a check-up on the Comprehensive Plan by
identifying its successes and shortcomings.
Staff recommends Council accept the report as presented by the Comprehensive Plan Five-Year
Review Sub-Committee.
At approximately 8:19 p.m., Mayor Berry opened the Public Hearing.
Buck Prewitt, 2302 Scotney Court, asked the Council to consider working with Brazos County to
address the one-acre minimum requirement in the ETJ; develop a plan to address the proposed
MUD at Texas Speedway;and create incentives to the development and homebuilding community.
He noted that FEMA map are complete and the land use plan should reflect those changes. He
also recommended that we work with TAMU to get a more accurate population count, exclusive
of the students.
There being no further comments, the Public Hearing was closed at 8:25 p.m.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Brick, City Council voted seven (7) for and none (0) opposed, to accept the Comprehensive Plan
Five-Year Evaluation and Appraisal Report. The motion carried unanimously.
5. Presentation ossble action and discussion on Ordinance 2014-3605, adopting the City
of College Station 2014-2015 Budget;et; and presentation, possible action and discussion
ratifying the property tax revenue increase reflected in the budget.
Jeff Kersten,Assistant City Manager,noted the Council will need to take two actions: 1)consider
the FY2014-2015 budget; and 2) ratify the property tax revenue increase reflected in the budget.
Staff recommends approval of the ordinance adopting the FY2014-2015 budget,with any changes
the Council may have, and to also ratify the property tax revenue increase.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Schultz, the City Council voted seven (7) for and none (0) opposed, to approve Ordinance 2014-
3605, adopting the City of College Station 2014-2015 Budget. The motion carried unanimously.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Schultz, the City Council voted seven (7) for and none (0) opposed, to approve ratifying the
property tax revenue increase reflected in the budget. The motion carried unanimously.
6. Presentation tossible action and discussion on a royal ofineOrdinance 2014-3606,
ado tanthe Cit of Colle'e Station 2014.2015 and valorem tax rate of $0.452500. t 10
assessed valuation the debtservice ortion Nein- S0.193053 car$100 assessed valuation and
the o to ations and maintenance tortionbean, $0.259447 ter$100 assessed valraation.
Jeff Kersten,Assistant City Manager, stated there have been two Public Hearings on the proposed
tax rate. The tax rate must be adopted as two separate components; one for debt service and one
RM092214 Minutes _ ... Page 6
for maintenance and operations.
Staff recommends approval of the proposed tax rate of$0.4525 per $100 valuation.
MOTION: Upon a motion made by Councilmember Mooney and a second by Mayor Berry, the
City Council voted seven(7)for and none(0)opposed,to approve Ordinance 2014-3606,adopting
the City of College Station 2014-2015 ad valorem tax rate of $0.452500 per $100 assessed
valuation, which is effectively a 9.037% increase in the tax rate, and to set the Maintenance and
Operations rate at 25.9447 cents per$100 assessed valuation; and the Debt Service rate at 19.3053
cents per $100 assessed valuation.. The motion carried unanimously.
7.Presentation,possible action, and discussion on Ordinance 2014-3607, amending Chapter
11: "Utilities" Section 5 "Solid Waste Collection Re.ulations" E "Collection Rates" 1
"General Rate Provision",(2)"Commercial Collection Rates"and(1)"Additional Charges:
of the Code of Ordinances of the City of College Station, Texas.
Donald Harmon, Director of Public Works, reported that a 15% rate increase is proposed for
commercial collection services, due mainly to increasing fuel costs.
Staff recommends approval of the rate increase.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Mooney, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2014-
3607, amending Chapter 11, "Utilities", Section 5 "Solid Waste Collection Regulations", E
"Collection Rates", (1) "General Rate Provision", (2) "Commercial Collection Rates" and (3)
"Additional Charges",of the Code of Ordinances of the City of College Station,Texas. The motion
carried unanimously.
8. Presentation ossible action and discission regarding appointments to the following
boards and commissions:
• Bicycle, Pedestrian, and Greenways Committee
Brandon Boatcallie was appointed to Position F, and Jon Denton to Position B on the Bicycle,
Pedestrian, and Greenways Committee.
9. Acl°ournmen .
MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the
City Council at 8:52 p.m. on Monday, September 22, 2014.
411
Nancy Berry, Mayor
ATTEST:
RM092214 Minutes _. . � mm Page 7
Sherry MC,T urn, City Secretary
RM092214 Minutes Page 8
„,,,,
.
,
,