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HomeMy WebLinkAbout2014-3589 - Ordinance - 07/24/2014• ORDINANCE NO.20-35g9 • AN ORDINANCE (BUDGET AMENDMENT 4) AMENDING ORDINANCE NO. 2013-3523 WHICH WILL AMEND THE BUDGET FOR THE 2013-2014 FISCAL YEAR AND AUTHORIZING AMENDED EXPENDITURES AS THEREIN PROVIDED. WHEREAS, on September 12, 2013, the City Council of the City of College Station, Texas, adopted Ordinance No. 2013-3523 approving its Budget for the 2013-2014 Fiscal Year; and WHEREAS, on February 13, 2014, the City Council of the City of College Station, Texas, adopted Budget Amendment 1 amending the 2013-2014 Budget; and WHEREAS, on March 27, 2014, the City Council of the City of College Station, Texas, adopted Budget Amendment 2 amending the 2013-2014 Budget; and WHEREAS, on April 10, 2014, the City Council of the City of College Station, Texas, adopted Budget Amendment 3 amending the 2013-2014 Budget; and WHEREAS, the City Council of the City of College Station, Texas, finds it necessary to amend the 2013- 2014 Budget, as amended by Budget Amendments 1, 2 and 3; and WHEREAS, this amendment was prepared and presented to the City Council and a public hearing held thereon as prescribed by law and the College Station City Charter, after notice of said hearing having been first duly given; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Ordinance No. 2013-3523 is hereby amended by amending the 2013-2014 Budget adopted thereto by a net amount of $224,489 as further detailed in Exhibit A attached hereto and incorporated herein for all purposes. PART 2: That this Budget Amendment 4 shall be attached to and made a part of the 2013-2014 Budget. PART 3: That except as amended hereby, Ordinance No, 2013-3523 shall remain in effect in accordance with its terms. PART 4: That this ordinance shall become effective immediately after passage and approval. PASSED and APPROVED this 211' day of ATTEST: City Secret APPROVED: SGL.. at /A 1W/ City Attorney APPROVED: 2014. Exhibit A - FY14 Budget Amendment #4 Detail Listing The proposed budget amendment is to increase the FY14 revised net budget for the items listed below by $224,489. This amendment also includes the addition of 1.5 FTE positions. Increases to personnel require Council approval. 1. U.S. Department of Housing and Urban Development (HUD) Reimbursement - $180,974 (Budget Amendment) On October 25, 2012, City Council approved a funding agreement with EMBRACE Brazos Valley (EMBRACE), an eligible Community Housing Development Organization (CHDO), to provide HOME Investment Partnership Funds in the amount of $198,607.50. These funds were designated to construct two new single-family homes to be made available for sale to income - eligible homebuyers. EMBRACE was reimbursed a total of $180,973.90 for lot acquisition and construction costs. Staff identified a misuse of funds by EMBRACE in which EMBRACE utilized a reimbursement on another project outside of the City limits instead of repaying a Line of Credit at the bank. At this time, the recommendation from staff is to repay the U. S. Department of Housing and Urban Development the amount of HOME funds that were drawn down for the EMBRACE project. These funds would come from the General Fund balance. Staff is currently pursuing corrective action to allow a resolution to the issue and, if the issue is resolved and the funds reimbursed by EMBRACE, the reimbursement will go back to the General Fund. 2. Code Enforcement Enhancements within the Community Services Department - $43,515 (Budget Amendment) Earlier this fiscal year, organizational changes were made that included the creation of the Community Services Department within General Government. The Community Services Department is responsible for Community Services Administration, Community Development, Code Enforcement and the Northgate District Management functions. This item is for some staffing changes within Code Enforcement that will help to optimize the department's efficacy. The first of these staffing changes is the addition of a Staff Assistant in the Code Enforcement area. This position with provide administrative support to the Code Enforcement Officers which will allow them to spend more time in the field and focus on more proactive enforcement. The estimated on-going annual cost of salaries and benefits for this position is $43,399 with additional one-time costs of $2,325 for a computer and recruitment. This budget amendment item is in the amount of $9,558 for the one-time costs related to this position as well as two months' of salaries and benefits for the remainder of FY14. The second of the staffing changes included in this budget amendment item is to increase an existing Code Enforcement Officer from part-time to full-time. This part-time position was added to the budget to address strategic code enforcement activities. The change in this position from part-time to full-time will assist in moving the division toward more proactive enforcement. The estimated on-going annual cost for this position is $35,210 (salaries and benefits, fuel, fleet maintenance) with additional one-time costs of $25,980 for the purchase of Exhibit A - FY14 Budget Amendment #4 Detail Listing a vehicle and radio. This budget amendment item is in the amount of $31,848 for the one-time costs related to this position as well as two months' of salaries and benefits for the remainder of FY14. The third staffing change included in this amendment is for the upgrade of one existing Code Enforcement Officer to a Senior Code Enforcement Officer. This upgrade will allow for additional oversight and direction to be provided to the Code Enforcement Officers and will allow for the Director to address overall planning and operations for the department. The estimated on-going annual cost for the upgrade of this position is $12,652. This budget amendment item is in the amount of $2,109 for two months' of salaries and benefits for the remainder of FY14.