HomeMy WebLinkAbout07/26/1978 - Workshop Minutes City CouncilMINUTES
Workshop City Council Meeting
July 26, 1978
4:00 P.M.
MEMBERS PRESENT:
Mayor Bravenec; Councilmen Adams, Halter, Dozier, Hazen, Ringer,
Boughton; Student Liaison DuBois; City Manager Bardell; City
Engineer Ash; City Attorney Lewis
MEMBERS ABSENT:
None
VISITORS PRESENT:
See guest register
Agenda Item No. 1--Appearance of director of Arts Council of Brazos Valley to
discuss programs for 1978-1979.
Ms. Tina Watkins, Director of the Arts Council of Brazos Valley, answered questions on
the budget and programs of the Arts Council.
Councilman Halter made a motion that the Arts Council's request of $8,200.00 be granted.
Councilman Dozier seconded the motion, which then passed by the following vote:
FOR' Mayor Bravenec; Councilman Hazen, Dozier, Halter, Boughton
AGAINST: Councilman Adams
ABSENT' Councilman Ringer
Agenda Item No. 2-- Discussion of staff recommendations for data processing and billing.
Councilman Ringer requested that this item be moved down on the agenda.
A_gD_nda item No. 3-- Presentation by staff of progress report on C. apital Improvements
Projects and proposed financial arrangement.
City Engineer Ash reported on the progress of the Capital Improvements Projects. He
reported that there will be a survey of streets within 90 days and a plan for street
maintenance and repair developed.
City Engineer Ash spoke on the need for a central switching center telephone system.
He explained the system, comparing the present system to the proposed one.
City Manager Bardell spoke on the financial arrangements in the bond fund deposits.
He proposed to deposit $800,000.00 for 150 days; $500,000.00 for 180 days; and $500,000.00
for 240 days for certificates of deposit at the Bank of A&M; The University National
Bank would receive deposits of $720,000.00 into the working demand account and $500,000.00
for certificates of deposit. The demand for park purchases and estimates made the
demand deposits necessary.
Mr. Bardell indicated that authorization for these arrangements went back to 1967 when the
City Council voted to use both banks as a depository. The Council at that time, direct-
ed that funds be deposited in both banks and the operating (checking account) be kept
at the University National Bank. Future deposits will be kept in approximately the
ratio existing prior to the bond sale.
Councilman Dozier suggested authorization be given to continue the present financial
arrangement.
Other Council members indicated their wish to continue the present policy in using both
banks.
MINUTES, Workshop City Council Meeting
July 26, 1978
4:00 P.M.
Page 2
_ARenda I_tem. No. 2 -- Di.scussip.n of staff recommendati.0ns for.. data pro_cess.ing and
bill. ing.
City Manager Bardell spoke on the data processing and billing situation and problems
concerning the two. His recommendations were: 1) changes be made in office
practices to gain up to 5 or 6 percent of processing time; 2) adjusting due dates
to accommodate weekends and holidays for utility bills; 3) asking a programming
consultant to examine the city's needs for data sorting procedures; 4) hiring
personnel for limited night-shift operation of the computer; and 5) upgrading the
present equipment to include an L series for budgetary.
Agenda Item No. 4 -- Closed session to consider land acquisition.
Mayor Bravenec called the Council into closed session.
Agend.a_ Item No. 5....-- Adjourn_.
Mayor Bravenec declared the meeting adjourned.
Mayor
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Workshop City Council Meeting
July 26, 1978
4:00 P.M.
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