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HomeMy WebLinkAbout05/27/1981 - Workshop Minutes City Council MINUTES WORKSHOP CITY COUNCIL MEETING WEDNESDAY, MAY 27, 1981 4:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Halter, Councilmen Runnels, Boughton, Ringer, Jones, Prause COUNCIL MEMBERS ABSENT: Councilman Dozier STAFF PRESENT: City Secretary/Tax Assessor-Collector Schroeder, City Manager Bardell, Assistant City Manager/Finance Dir. Van Dever, City Engineer Ash, Public Works Dir. Ford, Assistant Police Chief Feldman, City Attorney Denton VISITORS PRESENT: See guest register. Agenda Item No. 1 - Council Concerns. Councilman Ringer stated that the library committee had met and that the Central Texas Library Service would like to come down and talk to the committee. Dates were discussed so council members could attend. No date was confirmed. Mayor Halter stated that he had received a memo from the Parks Dept. on the College Station Parks & Recreation Foundation to reactivate the trust in order to receive gifts of parkland. Mayor Halter stated that the Community Singers had requested $1,000 from the Hotel/Motel Tax Fund which was not included in the budget. Agenda Item No. 2 - Presentation and discussion of sisnificant decision packages. Assistant City Manager/Finance Dir. Van Dever presented and explained the decision packages. He pointed out that the police department were requesting 22 additional patrolmen. The police analyzed what the manpower requirements were on a long range basis and came up with this figure. The significance of this decision package is that it will cost $400,660.00. This decision package was not in the funding category because the police department has not been able to reach its full man capacity this year. Mayor Halter asked how this would be funded. Assistant City Manager/Finance Dir. Van Dever stated that there was two possibilities. One is from the contingency fund and the other is a more accurate fund balance figure at the end of the year. He also stated that its° rank in the decision package is 36 because this would take most of the contingency fund. Mayor Halter asked Asst. Police Chief Feldman how many positions he thought 03Z19 MINUTES WORKSHOP CITY COUNCIL MEETING WEDNESDAY, MAY 27, 1981 4:00 P.M. PAGE 2 would be filled this year. Asst. Police Chief Feldman stated that it would be hard to arrive at an answer because they have not filled all of the positions from last year. Asst. City Manager Van Dever presented the Fire Department request for 12 additional firefighters estimating a cost of $204,814. Fire Chief Landua stated that with the current manpower as it is, this leaves the station short of pumpers and men on the ambulance if the situation occurs that they are both needed at the same time. He stated that if the manpower does not change, he might have to ask the Council to close substation #2 in order to man all equipment properly. Asst. City Manager Van Dever presented the #1 decision package in the Utility fund area being distribution lines. With the mall project, they are asking $5OO,OOO. City Manager Bardell stated that in 1982, the large T,G,&Y, and Kroger project on Hwy. 6, Commercial Development on University Place, the new mall, Westing- house, and building feeders in Raintree have accounted for such a high rate. He also stated that this would help revenues by selling 30% more electric power that would offset the expenditures of distribution lines. Asst. City Manager Van Dever from the utility fund area. background to the building. $77,300 would be available. presented the Waste Water Treatment Plant project He stated that Bennie Luedke provided some historical He stated that with the debt service changes, the Mayor Halter asked what all the building provided. Asst. City Manager Van Dever stated that it consist of 2,500 sq. ft., and provided maintenance area, storage, restrooms, and assembly rooms. He also Stated that the city recommends 12.5% increase in utility rates across the board which was not a part of the decision packages. With the 12.5% increase this still would not break even but gradually increase in utility rates in the future. He stated that with probable growth in the city, they should balance in the near future. But in the updated schedules, the utitily fund will show a net of $200,000. Councilman Ringer asked how old the mower was that is being replaced in the Parks Dept. from General Fund. Parks Dept. Representative stated that the mower is 4 to 5 years old and will be traded in on a heavy duty mower. O3ZZO MINUTES WORKSHOP CITY COUNCIL MEETING WEDNESDAY, MAY 27, 1981 4:00 P.M. PAGE 3 Councilman Ringer asked if the Janitor position that was listed on the scratch list was still listed on the maintenance budget. Councilman Boughton had no questions. Mayor Halter asked the City Engineer about what they were getting for the R-S8 Mapping and the request for an additional $60,000 making the total $120,000. City Engineer Ash stated that the ETJ and the City limits would aerially be mapped to 2ft. contours and accurate within 6 inches. Councilman Ringer asked about the Parks Planner and Engineer Technician which would be necessary in the near future. Councilman Boughton asked about the compressed natural gas system conversion for city vehicles being scratched. City Manager Bardell stated that they might could get a grant for further re- search on this project. Councilman Boughton asked about furnishing motorcycles for policemen. City Manager Bardell stated that the city had 8 marked patrol cars now and the subject had been disregarded at this time. City Manager Bardell stated that the detective package would be a great asset to the police force. Agenda Item No. 3 - Consideration of basic budget for all funds. Asst. City Manager/Finance Director Van Dever stated that the General Fund Summary had been outlined. He stated that the basic budget was outlined for this year, next year, and supplemental associated added with one grand total. The increase being 9.2% for next year. In the Utility fund, Van Dever stated that the main factor is the cost of power. Increase in utilities in 8.67%. City P~nager Bardell stated that the reason the utility rates increase is low is because the city is considerably below their request from 1980-81 basic budget. He also stated that commercial businesses use more electricity than residential. Asst. City Manager/Finance Dir. Van Dever explained the proposed budget for sanitation. Councilmembers discussed vehicle cost and fuel cost. Councilman Ringer moved to approve the basic budget. Councilman Boughton seconded the motion which passed unanimously with Councilman Dozier being absent. O 3221 MINUTES WORKSHOP CITY COUNCIL MEETING WEDNESDAY, MAY 27, 1981 4:00 P.M. PAGE 4 A~enda Item No. 4 - Discussion of rules of Procedure for Council. Mayor Halter presented the revised Rules of Procedures. He explained what had been changed, added to, or deleted. The council decided to study the Rules of Procedure and adopt them at a later date. A~enda Item No. 5 - Closed session to discuss personnel [6252-17(~)]. The council moved to closed session to later reopen to the public. A~enda Item No. 6 - Action on Closed Session. There was no action taken. Agenda Item No. 7 - Adjourn. Mayor Halter adjourned the meeting. APPROVED~/,~./~, ? Gary~Hal t,~, Mayor ATTEST: ~l~n Schro~der, City Secretary GUEST REGISTER WORKSHOP CITY COUNCIL MEETING WEDNESDAY, MAY 27, 1981 4:00 P.M. Please sign below: 4. 19. S. 20. 6. 21. 7. 22. 8. 23. 9. 24. 10. 25. ll. 26. 12. 27. 13. 28. 14. 29. 15. 30.