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HomeMy WebLinkAbout09/23/1982 - Regular Minutes City Council MINUTES REGULAR CITY COUNCIL MEETING THURSDAY, SEPTEMBER 23, 1982 7:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Halter, Councilmen Runnels, Boughton, Nemec, Prause, Ringer COUNCIL MEMBERS ABSENT: Councilman Jones STAFF PRESENT: City Manager Bardell, Asst. City Mgr./ Finance Director VanDever, City Attorney Denton, Deputy City Secretary/Council Coordinator Martin, City Secretary Jones, Deputy Finance Director Schroeder, Purchasing Agent Weddle, Parks and Recreation Director Beachy, Asst. P&R Director Czimskey, Parks Planner Mendez, Asst. City Planner Longley, Director of Capital Improvements Ash, Tax Assessor-Collector Dickson, Administrative Asst. Nowlin, Asst. City Engineer Smith VISITORS PRESENT: See guest register. ~enda Item No. 1 - Approval of the minutes of the Special City Council Meetiq~, September 1, Workshop City Council Meeting, September 8, and the Regular City Council Meeting, September 9, 1982. Councilman Boughton stated that her name instead of Mayor Halter's should be written for approval of the minutes of the Special Joint Workshop Meeting, September 1, 1982. She also pointed out that the word "invert" should be changed to "revert" in the minutes of September 9th, page 5, paragraph 3. With no other correction, Councilman Boughton moved to approve the minutes with the corrections. Councilman Nemec seconded the motion which passed unanimously. Agenda Item No. 2 - CONSENT AGENDA: BIDS: Consideration of bid for Community Center Landscape Consideration of bids on miscellaneous equipment and vehicles PLATS: Final plat - East Gate Square (Parts of Lots 1 & 2, D.A. Smith Subdivision, near corner of Texas Avenue & Lincoln.) Mayor Halter requested that the bids on miscellaneous equipment and vehicles be removed. All other bids and plats were approved by common consent. Mayor Halter asked questions regarding the bid recommendation for the two backhoes being $5,000.00 more than the low bid. 003 '52 REGULAR CITY COUNCIL MEETING THURSDAY, SEPTEMBER 23, 1982 PAGE Purchasing Agent Weddle explained that the other bids submitted did not meet the recommendations for a fully enclosed steel cab. After further discussion by a representative of Hyco Equipment who stated the John Deer 310A backhoe was a better equipped machine, Councilman Boughton moved to accept the bid recommended by the staff. Councilman Runnels seconded the motion which passed unanimously. Agenda Item No. 3 - Discussion of Community Cablevision rate increase. City Manager Bardell stated that the City Council has received copies of a Cable TV report that was completed last year. He indicated that the franchise with Community Cable states that due to the competition between the cable services within the city, no provision was included for rate regulation. However, if the City Council should decide to pass an Ordinance regulating the rates, they could do so after a public hearing was held. Don Adams, Community Cablevision, explained their proposed rate increase. He enumerated a number of factos which have increased their cost of operations and necessitated the proposed rate increase. Councilman Runnels asked if the Community Cable had plans to add new channels to their selection. Mr. Adams explained that the cable service has to decide on the best shows to program and stated that people do not like changes in TV programs. After further discussion regarding additional service to the community including a public service channel, the Council agreed to table the item until the Special Workshop Meeting on September 29. Agenda Item No. 4 - Consideration of Resolution No. 09-23-82-04 relating to the 1983 Brazos County Central Appraisal District budget. Mayor Halter presented the item. He indicated that the Resolution states that the City of College Station does not agree with the Brazos County Central Appraisal's budget. Councilman Prause moved to approve Resolution No. 9-23-82-04. Councilman Runnels seconded the motion which passed unanimously. ~enda Item No. 5 - Consideration of transfer from Utility Contingency for City Hall Expansion. · Deputy Finance Director Schroeder presented the item. He stated that the 003653 REGULAR CITY COUNCIL MEETING THURSDAY, SEPTEMBER 23, 1982 PAGE 3 transfer of $274,000.00 includes the additional purchase of a lot that has recently become available, the paving of the parking lots, and the cost of purchasing the original lots. He stated that this would increase the Utility Fund's share to 40 percent of the total project. Councilman Runnels asked if this would cause a rate increase next year in Utilities. Finance Director VanDever stated that this one expenditure would not cause an increase but several expenditures could. The transfer would allow the City to complete funding of the project without having to borrow money. Councilman Ringer asked what the remaining balance in the Utility Contingency fund would be. Finance Director VanDever replied that it would reduce it to approximately $250,000.00 with $150,000.00 still unappropriated. Councilman Runnels moved to transfer $274,000.00 from the Utility Contingency Fund for the additional cost in the city hall expansion project. Councilman Boughton seconded the motion which passed unanimously. Agenda Item No. 6 - Consideration of funding of Athletic Federation from Hotel/Mo~l Tax Fund. Deputy Finance Director Schroeder presented the item. He indicated that an updated status of the Hotel/Motel Tax Fund indicates an unencumbered balance of $68,152.00. With the current request of $7,500.00 from the B/CS Athletic Federation and $3,000.00 for the Easterwood Airport study, the balance would be reduced to $30,652.00. This balance would be appropriated in the following manner - $14,000.00 to Hotell-Motel Fund Contingency and $16,652.00 to unencumbered balance. Councilman Nemec asked if the Chamber of Commerce also would be funding the Athletic Federation. Lane Stephenson, representative of the Federation, replied that the Chamber of Commerce would not be funding actual dollars but will underwrite the Triathlon for publicity and some administrative needs. Make McDermontt, Madera Circle, stated that the Council and the Parks and Recreation Department has done an excellent job in providing recreational facilities for the citizens. He stated his concern that supporting this Federation could lead to various other sports organizations requesting funding. 00365 - REGULAR CITY COUNCIL MEETING THURSDAY, SEPTEMBER 23, 1982 PAGE 4 Lane Stephenson explained the various types of activities the Federation will have. Councilman Boughton stated that she felt the program was not essential to College Station since the City has very extensive parks and recreational facilities. She felt the City already has a staff to direct recreational events and did not favor hiring an additional director for the federation. Will Worley spoke in favor of the Federation. Councilman Runnels stated that he agreed with Councilman Boughton on the question of a paid director. After further discussion, Councilman Ringer moved approval of the $7,500.00 funding for the Federation. The motion died for lack of second. Councilman Runnels moved to approve $5,000.00 from the Hotel/Motel Tax Fund for the Federation with the stipulation that the money would not be used for the salary of a Director. He included that a year from now, the council should review the Federation's program. Councilman Nemec seconded the motion which passed as follows: FOR: Mayor Halter, Councilmen Boughton, Nemec, Prause, Runnels AGAINST: Councilman Ringer Agenda Item No. 7 - Consideration of funding for Easterwood Airport from Hotel/Motel Fund. Deputy Finance Director Schroeder presented the item. He stated that the City of College Station signed an agreement with the University to allocate $30,000.00 per year for the Easterwood Airport. Mayor Halter stated that there was also to be a Board of members which has been inactive. He also stated that he would like to see a copy of the agreement and a report from the University be presented to the council on the study they have made with these allocations. After further discussion, Councilman Ringer moved to table the item until the City Manager could contact the University on a report. Councilman Runnels seconded the motion which passed unanimously. Agenda Item No. 8 - Consideration of Parks Development Items: MERRY OAKS PARK SITE PLAN Parks Planner Mendez presented the item. He stated that Merry Oaks Park will include natural areas, park trails, play equipment, picnic units, picnic shelter, kiosk, basketball court, signage, area lighting, and O03655 REGULAR CITY COUNCIL MEETING THURSDAY, SEPTEMBER 23, 1982 PAGE 5 landscape developing. The project will be funded with Zone 2 Parkland Dedication Funds. A $40,000.00 budget is available for the park, the additional work for parking improvements at Brison Park, and playground equipment for Windwood Subdivision. Councilman Runnels moved to approve the recommendations of the staff and to seek bids on the project. Councilman Nemec seconded the motion which passed unanimously. ADOPTION OF RECOMMENDED NAME FOR SOUTHWOOD ATHLETIC PARK SITE Parks and Recreation Director Beachy stated that the Council needed to adopt a formal name for the park. The Parks and Recreation Board recommend the name "Southwood Athletic Park". After further discussion, Councilman Ringer moved to adopt the name for the Southwood Park as "Southwood Athletic Park". Councilman Boughton seconded the motion which passed as follows: FOR: Councilmen Ringer, Boughton, Nemec, Prause, Runnels AGAINST: Mayor Halter SOUTHWOOD ATHLETIC PARK SITE CONCEPTUAL MASTER PLAN Asst. Parks and Recreation Director Czimskey stated he had posted the proposed plans of the park in the Council office the previous week for reviewal. He stated that the parks will include a lighted baseball field, lighted soccer field, flag footbal, lighted tennis courts, 25m swimming pool, basketball courts, picnic shelter, parking, roadway, landscape development, signage, maintenance facility. Approximate cost of the project will be $2,000,000.00. Mayor Halter questioned whether the lighted soccer field may cause problems for residents. After further discussion, Councilman Ringer moved to approve the site plans of concept 4 for the Southwood Athletic park and allow the staff to seek bids. Councilman Boughton seconded the motion which passed unanimously. RESOLUTION AUTHORIZING GRANT APPLICATION FOR DEVELOPMENT OF SOUTHWOOD ATHLETIC PARK SITE Parks and Recreation Director Beachy stated that the Resolution authorizes the city to submit an application for state funds for the park. 00'3656 REGULAR CITY COUNCIL MEETING THURSDAY, SEPTEMBER 23, 1982 PAGE Councilman Runnels moved to approve Resolution No. 09-23-82-8. Nemec seconded the motion which passed unanimously. Councilman Agenda Item No. 9 - Consideration of pFoposal to increase budgeted revenue~ in Revenue S~gring Fund. Deputy Finance Director Schroeder presented the item. He stated that the city has received notification of its Period 14 (October 1, 1983-September 30, 1983) allocation of $604,947.00, which is significantly larger than the original estimated allocation of $381,153.00 on which the FY 82-83 Revenue Sharing budget was based. Because of the changes, the budgeted revenues ir the Revenue Sharing Fund need to be revised to $531,690.00, an increase of $181,271.00 and creating a Revenue Sharing Contingency Fund in the amount of $181,271.00 Councilman Ringer moved to increase the Revenue Sharing Fund budgeted revenues to $531,690.00, putting the increased revenue of $181,271.00 into the Revenue Sharing Contingency Fund. Councilman Nemec seconded the motion which passed unanimously. Agenda Item No. 10 - Consideration of funding of Brazos Animal Shelter from Revenue Sharin~ Fund Contingency. Mayor Halter presented the item. He stated that the Board of Directors has recently hired a director for the Animal Shelter. The building for the shelter is almost completed and most the labor is being donated. Hopefully, by December or January the shelter will be operating. He stated that the council has previously allocated funds for this project. The money will be used mainly for supplies and materials. Councilman Boughton moved to allocate $7,500.00 from the Revenue Sharing Contingency Fund for the Animal Shelter. Councilman Ringer seconded the motion which passed unanimously. Agenda Item No. 11 - Hear visitors. No one spoke. Agenda Item No. 12 - Closed session to discuss land acquisitions ~6252-17(f)j and pe~on~e! [6252-17(~)~. The council moved to closed session and later reopened to the public. Agenda Item No. 13 - Action on closed session. Councilman Runnels moved to authorize the staff to prepare a bid package 003657 REGULAR CITY COUNCIL MEETING THURSDAY, SEPTEMBER 23, 1982 PAGE 7 and advertise for sale and/or lease of up to 1,000 acres of land in the Thomas Caruthers League which is the location of the Industrial Development site. Councilman Ringer seconded the motion which passed unanimously. Councilman Prause moved to approve the additional position of Computer Programmer. No additional funding is needed for the position at this time. Councilman Boughton seconded the motion which passed unanimously. Councilman Ringer moved to appoint Ernest Camp, Dan McGilvray, Violetta Cooke, Andy Leverette, and John Rainey to the Northgate Study Committee. Also, an individual from the churches in that area will be added as well as a member of the University student body. Councilman Boughton will serve as liaison to this committee. Councilman Nemec seconded the motion which passed unanimously. Councilman Ringer moved %o accept the resignation of Mary Kay Donahue from the Community Appearance committee and nominate Phillip Springer to serve the remaining length of her term which expires April 1984. Councilman Nemec seconded the motion which passed unanimously. Councilman Ringer moved to authorize the city staff to negotiate for an additional lot that has become available for the expansion of city hall parking. Councilman Runnels seconded the motion which passed unanimously. Agenda Item No. 14 -.Adjourn. Mayor Halter adjourned the meeting. APPROVED: Bob Runnels, Mayor Pro-tern ATTEST Di 003658 ~ CIT'/' (IIII~IL ~ ~Y, ~'1'~'~:~ 23, 1982 7:00 P.M. 10. 27. 31. 32. 003659